Professional Documents
Culture Documents
ACCOUNT CLOSING
K381
ENHANCEMENT
NOTES
EK381342.DOC
All rights reserved. No part of this document may be transmitted, reproduced or stored in any retrieval
system of any nature in any form or by any means whether digital, electronic, mechanical or
otherwise, without the prior written permission of Misys International Banking Systems Ltd, to which
application for such permission should be addressed.
Issued: 2002
This manual applies to version 3.6 of Equation and all subsequent versions and modification levels
unless otherwise indicated in new editions.
This document may not reflect the total system capability at any particular time. It is also possible that
this document may contain references to facilities that are not available on your computer system.
Such references must not be construed to mean that these facilities will necessarily be made available
on all types of computer system or in all locations.
This publication may be subject to modification and may contain technical inaccuracies or
typographical errors.
This document may contain examples of data and reports used in normal banking operations. To
illustrate them as completely as possible, the examples include the names of individuals, companies
and banks. Apart from some genuine bank names these names are fictitious and any similarity to the
names and addresses of any individuals or companies is coincidental. None of the deals or
transactions shown relate to real deals which these or other banks may have transacted.
To enable later editions of this manual to provide improved information we welcome your views.
Please address your comments to your local Misys International Banking Systems Ltd office.
Copyright Misys International Banking Systems Ltd, 2002
Contents
Contents.................................................................................................................................................. i
Chapter 1
Introduction............................................................................................................................................ 1
Overview................................................................................................................................... 1
Chapter 2
Closing an Account................................................................................................................................ 3
Add/Maintain A/c Closure User Codes (MAU)...........................................................................4
Close Customer Account (CLA)................................................................................................ 6
Upon Closure............................................................................................................. 15
Account Closure Confirmation................................................................................................. 16
Available Fields.......................................................................................................... 16
Print Account Closure Confirmation (58C)..................................................................18
Reprint Account Closure Confirmation (59C).............................................................18
Accounting Entries Generated................................................................................................. 18
Appendix
User Exit Program I34CXX................................................................................................................... 19
Using the Program.................................................................................................................. 19
Entry Parameters.................................................................................................................... 19
DSEXIT Data Structure........................................................................................................... 20
Using I34CXX to Change Data................................................................................................ 21
Using I34CXX to Validate Data............................................................................................... 21
Using I34CXX to Add Non-closure Conditions........................................................................22
Adding USM Messages........................................................................................................... 22
Index.................................................................................................................................................... 23
2002
Chapter 1
Introduction
This enhancement enables your bank to close customer movement accounts during
business hours.
Overview
This enhancement provides your bank with a greater level of control when closing
customer movement accounts. It can be used during business hours, to close any
customer movement account - that is, a customer account of structure M.
It enables your bank to:
Set up bank-defined user codes that must be checked when closing an account
Define which user special conditions must be checked when closing an account
View all pertinent information (including bank-defined user codes and user special
conditions) before closing the account
Automatically post final accounting entries and close the account, by setting on a
special condition
If a certificate of tax deducted is required for a closed account, you must produce it
separately on the business day after the account is closed to ensure that all interest and
tax has been posted, and arrange for it to be sent to the customer. See the Account
Services User Guide for details of producing the certificate of tax deducted.
The following new Control System Tailoring (CST) option is released with this
enhancement.
0352
EOD
A/C
CLOSING
CONFIRMATION
Responses:
YES
Any
account closure confirmations which were
produced today, but which have not been
printed manually during the day using the
Print Account Closure Confirmation (58C)
option, are printed automatically at end of
day. This is the default.
NO
Account closure confirmations are
not printed automatically at end of day.
To maintain control system tailoring options, select KMENU1 option 3. See the Operating
Guide for the use of this option.
2002
Chapter 2
Closing an Account
This section describes how this enhancement operates and the new functions that it
provides.
You can use the Add/Maintain A/c Closure User Codes (MAU) option to specify which
existing user codes and user-defined special conditions are to be checked and dealt with
when a customer movement account is closed. Any of user codes C1-C5 and P1-P5 and
any user-defined special conditions can be specified. Use this function also to view what
codes and special conditions are currently specified.
C1-C5 are bank-defined two-character user codes, and P1-P5 are bank-defined threecharacter user codes. See the Planning and Tailoring Guide for the use of these codes.
They are assigned to an account using the Maintain Customer Account Other Details
(MAO) function, which is described in the Data Management User Guide.
Special condition numbers SC080 to SC087, SC090 to SC097 and SC160 to SC167 are
reserved for user-defined special conditions. See the Data Management User Guide for
details.
For example, these user codes and user-defined special conditions could be used to check
whether the customer has any of the following:
The Close Customer Account (CLA) function is used to close a customer movement
account. Whenever it is used, it checks to see whether any of user codes C1-C5, P1-P5 or
any user-defined special conditions are held on the account and match the entries
specified using the Add/Maintain A/c Closure User Codes function. If there are any such
matches, they will be listed and a corresponding warning message may be shown. You
cannot close the account until all such conditions have been dealt with or overridden. The
function will also list any other relevant information that may need reviewing before the
account can be closed.
The Close Customer Account function can call a bank-written user validation program
I34CXX when validating whether the account can be closed. See the Appendix on page 19
for further details of this user exit.
2002
C1
C2
C3
C4
C5
user
user
user
user
user
code
code
code
code
code
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AA
B1
L1
AJ
NK
AB
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LD
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BB
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__
__
__
__
__
__
__
__
P1
P2
P3
P4
P5
user
user
user
user
user
code
code
code
code
code
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024
001
001
040
760
075
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___
___
___
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___
Special conditions . . . . .
080
081
160
___
___
F1=Help
F3=Exit
F4=Prompt
F5=Verify
04 JAN 2006
F12=Previous
This screen displays existing user codes and special conditions set up against the account.
You can add to the list or overtype or delete (by blanking out) existing entries. Any special
conditions must be in the range SC080-SC097 or SC160-SC167.
2002
Closing an Account
If you prompt on any of the Special conditions fields, the Special Conditions prompt
screen is displayed, as shown in the illustration on the following page.
D7R01R E3A PROMPT
Special Conditions
04 JAN 2006
SC No.
*
Description
*
080
081
082
160
161
162
EMPLOYEE ACCOUNT
REFER CHANGES TO MANAGER
REFER CHANGES TO HEAD OFFICE
SAFE DEPOSIT BOX EXISTS
BANK-ISSUED CREDIT CARD HELD
DEBIT CARD HELD
F1=Help
F3=Exit prompting
F7=Backward
F12=Cancel
1=Select
This displays a list of all available user-defined account special conditions, from which you
can select a special condition to be checked when an account is closed. To do so, type 1
next to the condition and press Enter. You are returned to the Add/Maintain A/c Closure
User Codes (MAU) screen with the number of the selected special condition displayed in
the Special conditions field.
You can only select one special condition at a time.
2002
Closing an Account
If any such conditions do exist, you must deal with them before the account can be closed.
If no such conditions exist, the account is closed and final accounting entries required to
settle the account are posted automatically.
You can request that the following customer documents be produced, if required
When you select this option, the Close Customer Account initial screen is displayed, as
shown in the following illustration.
I34CMR E3A DELETE
Account number
04 JAN 2006
or
Customer
. . . . . . . .
Account suffix
Branch
. . . . .
. . . . . . . . .
Funding/Receiving A/c . .
______ ___
___
____
If the account has the Charges Apply special condition SC171 set on and charges are
awaiting posting, the screen is re-displayed with all fields protected and the Recalculate
charges field is present.
Account number
Internal account
Repayment Control account
Term account
Exchange account
Interest Rate Swap account
Forward Rate Agreement account
Marketable Securities account
Swap account
2002
Closing an Account
Account Special Conditions (ASC) function to set on the Account
Closing special condition (SC030). See the Data Management
User Guide for this function.
Customer
Account suffix
Branch
Funding/Receiving
A/c
Dr transaction code
Cr transaction code
Statement required
Confirmation
Charge
Recalculate charges
This field is displayed if the account has the Charges Apply special
condition (SC171) set on and charges are awaiting posting. If you
set this to Y, Equation will first issue a warning message and then,
if this warning message is overridden, discard any charges awaiting
processing and recalculate charges to date.
If you set this to N, then the charges awaiting posting will be used
instead.
2002
Closing an Account
Press Enter and the following detail screen will be displayed.
I34CMR E3A DELETE
04 JAN 2006
_
_
_
Balance
Net credit interest
Net debit interest
Clearing today
04JAN06
Clearing NBD
05JAN06
Clearing after
05JAN06
Local cheques
Non-accrual interest, penalty
Charges to-date
Reserved balance
Closing balance
F1=Help
F3=Exit
F5=Refresh
F12=Previous
Amount
0.00
0.00
0.00
3,995.00
50.00200.00
0.00
0.00
0.00
0.00
4,145.00
1=Select
Charges to-date
2002
Closing an Account
See the Account Services User Guide for details of this function
Non-accrual
interest, penalty
Reserved balance
Closing balance
2002
Closing an Account
When you press Enter, if no conditions exist that prevent the account from being closed,
then it is closed. However, if any account closure validation conditions exist for the
account, the following second detail screen is displayed.
I34CMR E3A DELETE
04 JAN 2006
F1=Help
KSM5654
F3=Exit
F5=Refresh
User code
F7=Backward
100000
CP POSTING01
F8=Forward
101
F12=Previous 1=Select
F24=Override
Only the conditions that currently apply to the account are displayed. Error conditions are
displayed in bold text, warning conditions in normal text. You can select each condition in
turn. When you do so, the appropriate function is displayed to enable you to deal with that
condition.
Calling the bank-written user validation program I34CXX may affect the behaviour of this
screen. It may prevent error messages and/or warning messages from being displayed.
See the Appendix on page 19 for full details of using this program.
Once all account closure validation error conditions have been removed, and any warnings
overridden, pressing Enter on the first detail screen will close the account.
Any special conditions that prevent the account being closed are listed. When you select
one of these, the Customer Account Special Conditions (ASC) screen is displayed for you
to set the special condition off, except in the following cases.
014 Deceased or in
Liquidation
071 Stopped
Cheques Held
071 Stopped
Cheques Held
107 Real-Time
Balance Order Held
150 Passbook
Account
2002
Closing an Account
The Cancel Balance Order (CBO) screen is displayed for you
to cancel the end-of-day balance order.
Held
174 Diary Notes Held
175 Subject Of A
Balance Order
Any of the special conditions specified using the Add/Maintain A/c Closure User Codes
function are displayed if they apply to this account. If you select one of these special
conditions, the Customer Account Special Conditions (ASC) screen is displayed.
Refer to the Data Management User Guide for details of the Customer Account Special
Conditions function.
Cheque books
issued but not all
cheques presented
Cheque books
ordered but not
issued
Joint account
relationships exist
Account is a
member of a group
Account is subject
of a guarantee
Account is subject
of a reservation
2002
11
Closing an Account
Add/Maintain Limit Reservations function.
Account is subject
of a customer
borrowing
Account is subject
of a country
borrowing
Account is a
nominated interest
account
The Cashier
System branch for
the customer is
off-line
Account is part of
posting rule
Account is part of
charge rule
Account is part of
hold rule
12
2002
Closing an Account
Add/Maintain Clean Payment Template function.
Uncleared items
exist
This field is displayed if any items clearing after today exist. If so,
a warning message is displayed, which you can override by
pressing F24=Override.
Account has
outstanding future
movements
Account used as
MS document
account
Account used as
MS issuer account
Account used as
counterparty
account
Direct debit
mandates exist
Cn rating
Pn rating
13
Closing an Account
Add/Maintain A/c Closure User Codes - MAU on page 4 for
details.
If you select this item, the Maintain Customer Account Other
Details (MAO) function is displayed for you to amend the P1-5
values for the account. Refer to the Data Management User
Guide for details of this function. Alternatively, you can override
this condition by pressing F24=Override.
14
2002
Closing an Account
Upon Closure
If no errors are detected and any warnings generated have been overridden:
The relevant postings will be made to set the closing balance of the account to zero.
See the later section Accounting Entries Generated on page 18 for details
The Account Closing special condition (SC030) will be set on for the account
The Charges Apply special condition (SC171) will be set off, preventing any further
charges from being calculated for the account during overnight processing
2002
15
Closing an Account
Available Fields
The Account Closure Confirmation has a single user-definable multi-language format.
All the database fields defined in the following selection records are available for printing
on a Account Closure Confirmation:
See the Report Tailoring Guide for further details of available selection records.
The following illustration shows an example of an Account Closure Confirmation, in the
sample layout supplied.
16
2002
Closing an Account
A C C O U N T
57-58 RUSSELL SQUARE
LONDON
WC1B 4HB
C L O S U R E
C O N F I R M A T I O N
Date - 04JAN06
Your account with us was closed today with the following balance
Balance
Net CR interest
Net DR interest
1,000,000.00
100,000.00
0.00
250,000.00
0.00
250.00
0.00
25.00 0.00
Closing balance
1,350,225.00
Yours faithfully
KELTIC CITY BRANCH
------------------------------
Authorised signature
2002
17
Closing an Account
A debit transaction will be posted to the customer account using the debit transaction
code that was specified on the Close Customer Account function detail screen
A credit transaction will be posted to the receiving account using the credit transaction
code that was specified on the Close Customer Account function detail screen
A credit transaction will be posted to the customer account using the credit transaction
code that was specified on the Close Customer Account function detail screen
A debit transaction will be posted to the funding account using the debit transaction
code that was specified on the Close Customer Account function detail screen
If debit or credit interest has been accrued but not yet posted, the interest and tax amounts
will be posted using the accounts current interest characteristics, during the end of day
processing for the day in which the account is closed.
If account service charges are outstanding, the charge amount and tax will be posted to
the account according to the charge structure in place during the end of day processing for
the day in which the account is closed.
18
2002
Appendix
User Exit Program I34CXX
This appendix describes the user exit program I34CXX. A bank-written program of this
name can be called to enable the Close Customer Account (CLA) function to default
details on the initial screen, and to validate whether the account can be closed by checking
additional non-closure criteria, issuing additional error or warning messages if required.
Set default values for fields on the initial screen of the Close Customer Account
function. This could include default values for the account to be closed (in Equation or
external format) or the customer-suffix-branch combination, the funding or receiving
account (in Equation or external format), the DR and CR transaction codes, whether
statements or confirmations are required, and the charge code and amount. Fields
can be populated using the DSEXIT structure, which has sublocations for each field
Validate fields on the initial screen of the Close Customer Account function. The user
can interrogate screen data and generate messages
Entry Parameters
The program I34CXX must be created with a calling parameter list as set out in the
following table.
Field name
Type
Length
@XFCT
@XPRMPT
@SCRN
@XMODE
DSEXIT
Decimal
4000
2002
Description
Values
Program mode
(Input)
Dummy call
Add mode
Maintain mode
Delete/cancel mode
Screen number
(Input)
1, 3
Processing mode
(Input)
Data defaulting/
changing mode
Data structure
(Input/Returned)
19
Program mode @XFCT will always be D, since the program is used only when cancelling
an account. A dummy call is made to invoke the user exit program; thus further processing
is not needed if I34CXX is called when @XFCT is I.
The prompt flag specifies whether I34CXX is called in prompt mode or not.
The screen number specifies the current screen of the Close Customer Account (CLA)
function being processed. Only the initial screen (1) and the second detail screen (3) are
relevant for user exit processing.
Processing mode specifies whether the user exit program is being called to default/change
data, or to validate data.
Description
DSEXIT
AB1
EAN1
AN1
AS1
CUS
CLC
AS
BRNM
AB2
EAN2
AN2
AS2
DRT
CRT
PRTS
CONR
CCD
CAMZ
F171
F172
KAB
KAN
KAS
KEAN
CCY
Ind
Type
From
To
01
01
01
01
02
02
03
04
05
05
I
I
I
I
I
I
I
I
I
I
1
1
5
25
31
34
40
43
46
50
54
4000
4
24
30
33
39
42
45
49
53
73
05
05
06
07
08
09
10
11
I
I
I
I
I
I
I
I
H
74
80
83
86
89
90
91
93
124
79
82
85
88
89
90
92
107
124
125
125
H
H
H
H
H
400
404
410
413
675
403
409
412
432
677
Input
Output
Hidden
2002
20
@XMODE set to D
@XSCRN set to 1
In these circumstances the program is used to populate the data fields as specified in the
sublocations of DSEXIT with the required data. All input-capable fields on the affected
screen are overwritten with data from the user exit program.
Once the key fields have been displayed and processed, the key data is preserved and
cannot be changed. If it is necessary to default any of the key fields, the program must
check first that the key fields are blank, otherwise the data which the user exit program
inserts into these fields will override any attempt by the user to key in data. The user exit
program should never blank out these key fields itself.
The key data for the Close Customer Account (CLA) function are as follows:
CUS, CLC-AS-BRNM
Note that the Equation/external account number of the account to be closed and the
Customer-suffix-branch combination are mutually exclusive, so the user exit program must
be coded to handle only one of these.
Note also that if the user exit program is used to default, change, or override an account
number field (either the account to be closed or the funding/receiving account), the
program should check for the F171 flag (for the closing account) or F172 flag (for the
funding/receiving account). These are set to Y if external account format is to be used, and
to N if Equation format is to be used. Alternatively, the user exit program may provide both
Equation and external format account numbers if the F171 or F172 flags are not checked.
If the program is used to default or change the charge amount (CAMZ), the program must
blank out the charge amount variable in the CAMZ sublocation of DSEXIT before filling in
the new value. Numeric values, with or without integer separators and decimal sign, and
abbreviated amounts are valid inputs for this field.
@XMODE set to V
@XSCRN set to 1
2002
21
@XMODE set to V
@XSCRN set to 3
22
2002
Index
2002
23