AES Handbook

UNIVERSITY OF THE PHILIPPINES LAW CENTER
INSTITUTE OF GOVERNMENT AND LAW REFORM (IGLR)

Copyright 2010. All rights reserved.

Preface

The Philippines is about to face a litmus test as it embarks on the first nationwide automated elections
in May 2010, and the whole world is watching. Thus, initiatives geared at enhancing the transparency
and credibility of the electoral process become more critical than ever.
Safeguarding the integrity of elections is the duty not only of the government but also of every single
Filipino citizen. Knowledge is key to a pro-active, informed, and effective citizen-driven monitoring
effort.
With these in mind, the University of the Philippines Institute of Government and Law Reform (IGLR)
worked on the project to develop a Handbook on Automated Elections, Canvassing, and General
Election Monitoring. The project seeks to cement a solid understanding of election rules and
regulations, particularly those covering automated elections.
The Handbook is written in question-and-answer form, for easy reference and understanding. It is
expected to be a useful tool for the voting public as well as teachers, lawyers, and volunteers who will
be playing a key role in the 2010 elections either as election inspectors, canvassers, watchers, or
independent monitors.
The Handbook covers a comprehensive discussion of all phases of electionspre-election (Board of
Election Inspectors, Watchers, Ballots and other election documents), election proper (Casting and
Counting of Votes), and post-election (Canvassing, Pre-proclamation Controversies, and Election
Contests). It also integrates a discussion of the various acts that constitute election offenses in these
three stages, in order to aid election monitors to properly identify and promptly act to report these
matters to the appropriate authorities.
Through this Handbook, the UP IGLR seeks to contribute to ensure a free, orderly, and honest 2010
elections.

Table of Contents

Glossary and Abbreviations i
I. BOARD OF ELECTION INSPECTORS (BEI) 1
A. Appointment, Qualifications, Vacancies 1
B. Functions and Responsibilities 3
II. WATCHERS 6
III. OFFICIAL BALLOTS AND OTHER ELECTION FORMS AND SUPPLIES 11
IV. PRE-VOTING PROCEDURES 14
V. CASTING OF VOTES 15
VI. COUNTING OF VOTES 29
VII. ELECTION RETURNS 32
VIII. POST-COUNTING AND POST-TRANSMISSION PROCEDURES 37
IX. CANVASS 39
A. The Board of Canvassers (BOC) 39
B. Manner of Canvassing 45
C. Persons Present During Canvassing 58
D. The COCs Effect and their distribution 59
E. Remedies 68
X. PRE-PROCLAMATION CONTROVERSIES 76
XI. ELECTION PROTEST and QUO WARRANTO 85
XII. ELECTION OFFENSES 95
Annex 1: ELECTION OFFENSES a

Table of Figures

Figure 1: BEI Procedures before voting 14
Figure 2: Samples of Shading 20
Figure 3: Location of Feeder in the PCOS Machine 22
Figure 4: Procedure in Assisting Disabled/Illiterate Voters 26
Figure 5: Closing the Voting and Counting the Ballots 32
Figure 6: Printing and Transmitting the ERs 33
Figure 7: Steps after termination of counting of votes and announcement of results 37
Figure 8: Preliminaries to Canvassing 45
Figure 9: CCS Initialization 46
Figure 10: Starting the Canvassing 47
Figure 11: Monitoring Data Transmission 47
Figure 12: Procedure in case of Untransmitted Results 48
Figure 13: Generation and Printing of Consolidated Canvass Report 49
Figure 14: Generation and printing of COC 50
Figure 15: Transmission of Results 51
Figure 16: Printing of Remaining COC Reports 51
Figure 17: Generation and Printing of SOVs 52
Figure 18: Generating COCP 53
Figure 19: Printing of Audit Log 54

Figure 20: Post Printing Activities 54
Figure 21: Backing up CCS results 55
Figure 22: Shutting down CCS 56
Figure 23: Preproclamation Cases Filed Directly with BOC 80
Figure 24: Preproclamation Cases Filed Directly with COMELEC 81
Figure 25: Procedure if illegality of BOC proceedings is discovered after proclamation 81

List of Cited Laws/Issuances*

1. Batas Pambansa Blg. 881
2. Republic Act No 7166
3. Republic Act No. 8436
4. Republic Act No. 9369
5. COMELEC Resolution No. 8436

* These links take you outside the UP Law Center website.
i

Glossary and Abbreviations
ab initio

- from the very start
Audit Log - refers to the document that contains the list of all
activities performed by the PCOS machines from the
time that it was powered-on until the time it was closed.
1

Automated Election System or AES

- a system using appropriate technology which has been
demonstrated in the voting, counting, consolidating,
canvassing, and transmission of election results, and
other electoral processes.
2

BOC

- Board of Canvassers

BEI

- Board of Election Inspectors
BP Blg. 881

- the Omnibus Election Code
CCS - Consolidation and Canvassing System

Canvass Proceedings - refers to the proceedings that involve the consolidation
of precinct election results at the municipal, city of
district level; district election results at the municipal or
city level; municipal or city election results at the
provincial level; and provincial election results at the
national level, be it the COMELEC or Congress. It also
includes the formal proclamation of the election winners
at the various canvass levels.
3

City/municipal/district/provincial
certificate of canvass or COC

- a document in electronic and printed form containing the
total votes in figures obtained by each candidate in a
city/municipality/district/province as the case may be.
These may be in electronic and printed form. The
electronic COC shall be the official canvass results in the
aforementioned corresponding jurisdictions.
4

COCP

- Certificate of Canvass and Proclamation
COMELEC - the Commission on Elections

Consolidation Machine - refers to the machine used at the canvass proceedings to
consolidate precinct results, municipal and city results,
provincial results, as the case may be, for purposes of
getting the total votes of all candidates at a particular
canvass level.
5

Counting Center

- a public place within the city/municipality or in such other
places as may be designated by the COMELEC where the
official ballots cast in various precincts of the city/

1
COMELEC Resolution No. 8804 (22 March 2009), Part I, Rule 2, Section 1.
2
Republic Act No. 9369 (2007), Section 2.
3
4
5
ii

municipality shall be counted. Polling places or voting
centers may also be designated as counting centers.
6

Counting machine - a machine that uses an optical scanning/mark-sense
reading device or any similar advanced technology to
count ballots.
7

Data storage device - a device used to electronically store counting and
canvassing results, such as a memory pack or diskette.
8

DepEd - Department of Education

Disabled voter - a person with impaired capacity to use the AES.
9

EDCVL

- the Election Day Computerized Voters List

Electronic document - refers to information or the representation of
information, data, figures, symbols or other modes of
written expression, described or however represented, by
which a fact may be proved and affirmed, which is
received, recorded, transmitted, stored processed,
retrieved or produced electronically. It includes digitally
signed documents and any print-out or output, readable
by sight or other means, which accurately reflects the
electronic document.
10

Electronic election returns - refers to the copy of the election return in electronic form
generated by the PCOS machine that is electronically
transmitted to the Municipal or City Board of Canvassers
for the official canvass, to the COMELEC Back-Up Server,
and to the Server for the dominant majority and
dominant minority parties, the citizens' arm authorized
by the COMELEC to conduct a parallel count, and the
Kapisanan ng mga Brodkasters sa Pilipinas or KBP
11

;
Election Returns or ER

- a document in electronic and printed form directly
produced by the counting or voting machine, showing
the date of the election, the province, municipality and
the precinct in which it is held and the votes in figures for
each candidate in a precinct in areas where AES is
utilized.
12

Electronic transmission

- conveying data in electronic form from one location to
another.
13

ERSD - Election Records and Statistics Department

En Banc

- as a whole; with all its members

6
7
8
9
10
11
COMELEC Resolution 8804 (22 March 2010), Part I, Rule 2, Section 1.
12
Republic Act No. 9369 (2007), Section 2; See also COMELEC Resolution 8804 (22 March 2010), Part I, Rule 2, Section 1.
13
iii

KBP

- the Kapisanan ng mga Broadkaster ng Pilipinas
Local Ballot - refers to the ballot on which the voter will manually write
the names of the candidates of his/her choice for
member of the House of Representatives, governor, vice-
governor, members of the provincial board, mayor, vice-
mayor, and members of the city/municipal council.
14

motu proprio

- by itself; upon its own initiative
Official ballot

- where AES is utilized, refers to the paper ballot, whether
printed or generated by the technology applied, that
faithfully captures or represents the votes cast by a voter
recorded or to be recorded in electronic form.
15
PCOS

- Precinct Count Optical Scan. It means a technology
wherein an optical ballot scanner, into which optical scan
paper ballots marked by hand by the voter are inserted to
be counted, is located in every precinct
16
PCVL

.

- Posted Computerized Voters List
Polling place - place where voters cast their votes during election

Pre-proclamation Controversy

- refers to any question pertaining to or affecting the
proceedings of the BOC which may be raised by any
candidate or by any registered political party or coalition
of political parties before the BOC or directly with the
COMELEC, or any matter in relation to the preparation,
transmission, receipt, custody and appreciation of the
ERs.

Printed Election Returns - refers to the copy of the election returns printed by the
PCOS machine on a paper, and authenticated by the
manual signatures and thumb marks of the members of
the Board of Election Inspectors (BEI)
17

.
Quo Warranto - is a prerogative writ requiring the person to whom it is
directed to show what authority he has for exercising
some right or power or franchise he claims to hold.

RCG

- the Reception and Custody Group
Republic Act No 7166 - entitled An Act Providing for Synchronized National and
Local Elections and for Electoral Reforms, Authorizing
Appropriations Therefor and for Other Purposes

Republic Act No. 8436 - entitled An Act Authorizing the Commission on
Elections to Use an Automated Elections in the 11 May
1998 National or Local Elections and in Subsequent

14
15
16
17
iv

National and Local Electoral Exercises, Providing Funds
Therefor and for Other Purposes.

Republic Act No. (R.A.) 9369

- the law which amended Republic Act No. 8436, entitled
"An Act Authorizing the Commission on Elections to Use
an Automated Election System in the May 11, 1998
National or Local Elections and in Subsequent National
and Local Electoral Exercises, to Encourage
Transparency, Credibility, Fairness, and Accuracy of
Elections, Amending for the Purpose Batas Pambansa
Blg. 881, as Amended, Republic Act No. 7166 and other
Related Election Laws.
18

Statement of Votes or SOV

- a document containing the votes obtained by candidates
in each precinct in a city/municipality
19

Station - refers to a polling place, counting center, municipal or
provincial canvassing center.
20

VRR - Voters Registration Record

18
19
Flauta v. COMELEC, G.R. No. 184586, 22 July 2009.
20
AES 2010 HANDBOOK Page 1

I. BOARD OF ELECTION INSPECTORS (BEI)

A. Appointment, Qualifications, Vacancies

1. Who appoints the BEI?

The COMELEC, directly or through its Election Officer,
21
appoints a BEI for each precinct.
22
2. What is the composition of a BEI?

The BEI is selected from the list of all public school teachers submitted by the Department
of Education's (DepEd) highest official within the city/municipality/school district.
23
Public
school teachers with permanent appointments and those who served in the immediately
preceding National and Local Elections shall be preferred.
24
3. Can persons other than public school teachers be appointed as BEI members?

It is composed of a Chairman and two (2) members, where one of the members shall be
designated as the poll clerk.

Yes. When there are not enough public school teachers, the following may be appointed as
BEI members:

a. teachers in private schools;
b. employees in the civil service; or
c. citizens of known probity and competence who are registered voters of the city or
municipality.

In all cases, however, the BEI Chairman must be a public school teacher.
25
4. What qualifications must be met in order for a person to be appointed as BEI member?

No person shall be appointed as BEI Chairman or member, whether regular, substitute or
temporary, unless he/she:

a. is of good moral character and irreproachable reputation;
b. is a registered voter of the city or municipality;
c. has never been convicted of any election offense or of any other crime punishable
by more than six (6) months of imprisonment;

21
COMELEC Resolution No. 8786 (4 March 2010), Section 1 (1).
22
Batas Pambansa Blg. 881 (1985), Section 164.
23
24
COMELEC Resolution No. 8786 (4 March, 2010), Section 1 (2).
25

d. has no pending case against him filed in COMELEC or in any court for any election
offense; and
e. is able to speak and write in English or in the local dialect.
26
5. Can a duly constituted BEI composed of public school teachers be replaced with military
personnel by agreement of political parties and candidates?

No. In Cawasa v. COMELEC,
27
6. Could a BEI member be relieved of his/her duties and replaced by another?
the Supreme Court held that the bare assertionthat the
political parties and municipal candidates agreed on the said arrangement provides no
legal basis for replacing a duly constituted BEI composed of public school teachers with
military personnel.

Public school teachers who are BEI members shall not be relieved or disqualified from
acting as such members, except for cause and after due hearing.
28
7. Who are disqualified from being BEI members?

The following are disqualified from being BEI members:

a. A person who is related within the fourth civil degree of consanguinity or affinity to
any member of the same BEI or to any candidate to be voted for or to the
candidate's spouse; and

b. A person who is married to someone who is related within the fourth civil degree
of consanguinity or affinity to any member of the same BEI or to any candidate to
be voted for or to the candidate's spouse.
29

8. What should the disqualified BEI Chairman or member do?

He/she shall immediately notify the Election Officer of his/her disqualification in writing.
The Election Officer shall, in turn, appoint a substitute.
30
9. What must be done before the BEI Chairman and members assume office?

The Election Officer must accomplish the form for the Appointment of the Chairman and
Members of the BEI (Election Form No. A5) in three (3) copies and require the BEI
Chairman and members to affix their signatures and imprints of their right thumbs on the
Oath of Office (Election Form No. A5-A) before assumption of office.
31

26
Batas Pambansa Blg. 881 (1985), Section 166; COMELEC Resolution No. 8786 (4 March 2010), Section 2.
27
Cawasa v. COMELEC, G.R. No. 150469, 3 July 2002.
28
Batas Pambansa Blg. 881 (1985), Section 170; Cawasa v. Comelec, G.R. No. 150469, 3 July 2002.
29
30
COMELEC Resolution No. 8786 (4 March 2010), Section 4.
31


10. How are temporary vacancies in the BEI filled?

In case a BEI member is absent or a vacancy exists, the members present shall call upon a
substitute from the list of public school teachers submitted by the DepEd to perform the
duties of the absent member.

If none is available, the members present shall appoint any qualified non-partisan
registered voter of the precinct to temporarily fill the vacancy until the absent member
appears. In case there are two members present, they shall act jointly.
32
11. Under what circumstances may a BEI member order the arrest of absent members?

BEI members may order the arrest of any member who, in their judgment, has absented
himself with the intention of obstructing the performance of the duties of the BEI.
33

B. Functions and Responsibilities

12. What are the powers and functions of the BEI?

The BEI shall have the following powers and functions:

a. Conduct the voting in the polling place and administer the electronic counting of
votes;

b. Print the election returns and transmit electronically the election results through
the use of the PCOS machines to the City/Municipal Board of Canvassers (BOC),
the dominant majority party, dominant minority party, accredited citizens' arm
and KBP, and to the central server;

c. Act as deputies of the COMELEC in the conduct of the elections;

d. Maintain order within the polling place and its premises; keep access thereto open
and unobstructed; and enforce obedience to its lawful orders. It shall prohibit the
use of cellular phones and cameras by the voters.

If any person refuses to obey the lawful orders of the BEI or conducts himself in a
disorderly manner in its presence or within its hearing and thereby interrupts or
disturbs its proceedings, the BEI may issue an order in writing directing any peace
officer to take said person into custody until the adjournment of the meeting, but
such order shall not be executed as to prevent said person from voting. A copy of
the written order shall be attached to the Minutes.

32
33

e. Perform such other functions as may be prescribed by law or by the rules and
regulations promulgated by the COMELEC.
34

13. What are the BEIs responsibilities with respect to the keeping of the Minutes of Voting
and Counting of Votes (Minutes)?

The BEI shall enter in the Minutes (Election Form No. A11) the act or data required as they
occur or become available during voting, counting, and transmission of votes. Copies shall
be sealed in separate envelopes and distributed to
35

:

1
st
copy 2
nd
copy

14. How are the proceedings of the BEI to be conducted?

The meeting of the BEI shall be public and shall be held in the polling place designated by
the COMELEC.
36
The BEI shall act through its Chairman and shall decide by majority vote, without delay, all
questions which may arise in the performance of its duties.

37
15. Are BEI members allowed to vote?

Yes. There are two (2) options available to BEI members (including their substitutes) who
are registered voters in a precinct other than where they are assigned:

a. avail of the Local Absentee Voting, or
b. on the Election Day, vote in the precincts where they are registered, provided that
they do so when the voting in their respective places of assignment is light, and
their absence shall not be for more than thirty (30) minutes.
38
They shall schedule their voting so that only one BEI member shall leave at any one time.

39

34
Batas Pambansa Blg. 881 (1985), Sections 168 & 172; COMELEC Resolution No. 8786 (4 March 2010), Section 10.
35
36
37
Batas Pambansa Blg. 881 (1985), Section 174; COMELEC Resolution No. 8786 (4 March 2010), Section 11 (2).
38
COMELEC Resolution No. 8786 (4 March 2010), as revised by COMELEC Resolution No. 8798 (16 March 2010), Section 12.
39

delivered to Election Officer who
shall transmit it to the Election
Records and Statistics Department
(ERSD)

deposited inside the
compartment of the ballot box.

16. Are BEI members allowed to engage in partisan political activity?

No. No BEI member or support staff shall engage in any partisan political activity or take
part in the election except to discharge his duties as such and to vote.
40
17. Are BEI members allowed to make announcements tending to show the state of the polls
while voting is ongoing?

No. During the voting, any BEI member shall NOT make any announcement as to:

a. whether a certain registered voter has already voted or not;
b. how many have already voted or how many so far have failed to vote or any other
fact tending to show or showing the state of the polls; and
c. how many persons voted, except as witness before a court or body.
41
18. What are the BEIs duties with respect to election forms, documents, and supplies?

The BEI shall:

a. carefully check the different election forms, documents and supplies, and the
quantity actually received; and

b. sign a Certificate of Receipt in three (3) copies, the original of which shall be
delivered to the City/Municipal Treasurer who shall transmit the same to the
ERSD, COMELEC, Manila immediately after Election Day.
42

19. What are the obligations of BEI on Election Day?

Please see:

item IV on Pre-Voting Procedures on Election Day for procedures to be followed
BEFORE voting begins;

item V on Casting of Votes for procedures to be followed DURING the voting
process; and

item VII on Election Returns on the procedures to be followed AFTER the voting.

40
41
42

II. WATCHERS

20. Who are entitled to appoint poll watchers?

The following are entitled to appoint two (2) watchers, to serve alternately, in every polling
place:

a. each candidate and registered political party or coalition of political parties duly
registered with the COMELEC and fielding candidates in the election; and
b. duly accredited citizens' arms.
Candidates for Senator, candidates for Member, Sangguniang Panlalawigan or
Sangguniang Panlungsod, or Sangguniang Bayan, belonging to the same ticket or slate,
shall collectively be entitled to one watcher.

Duly accredited citizens arms of the COMELEC shall be entitled to appoint a watcher in
every polling place. Other civil, professional, business, service, youth, and any other similar
organizations, with prior authority of the COMELEC, shall be entitled collectively to
appoint one watcher in every polling place.
43
21. Will all these watchers be allowed in the polling place?

Yes. However, if all watchers cannot be accommodated because of limited space,
preference shall be given to watchers of:

a. citizens' arm,
b. dominant majority party, as determined by the COMELEC, and
c. dominant minority party, as determined by the COMELEC.

In case there are two or more citizens arm, preference shall be given to the one authorized
by the COMELEC to conduct an unofficial count.
44
22. Who may be appointed as a watcher?

No person shall be appointed watcher unless he/she:

a. is a registered voter of the city or municipality comprising the precinct where
he/she is assigned;
b. is of good reputation;
c. has not been convicted by final judgment of any election offense or of any other
crime;

43
44

d. knows how to read and write Pilipino, English or any of the prevailing local
dialects; and
e. is not related within the fourth civil degree of consanguinity or affinity to the BEI
Chairman or to any other BEI member in the polling place where he seeks
appointment as watcher.
45
23. What are formalities that must be observed by watchers before they can perform their
duties?

WHAT TO DO WHO DOES IT WHEN IT NEEDS TO BE
DONE
Provide the Election
Officers with the names and
signatures of their
representatives authorized
to appoint watchers in the
city or municipality
46
Independent candidates,
registered parties/
organizations, or coalitions
authorized by the COMELEC
to appoint watchers

Note: The appointments of
the watchers shall bear the
signature of the candidate
or duly authorized
representative of the party,
organization or coalition
that appointed them.
At least fifteen (15) days
before election day
Deliver to the BEI Chairman
their appointments as
watchers
Poll Watchers Upon entering the polling
place
Record poll watchers
names in the Minutes with a
notation under their
signatures that they are not
disqualified to serve as such
BEI Chairman Upon delivery of the watchers
of their appointments

45
46

24. What are the rights and duties of watchers?

Key Points For Watchers:

Watchers shall have the following rights
47
Witness and inform themselves of the proceedings of the BEI;
:

Take note of what they may see or hear;
Take photographs of the proceedings and incidents, if any, during the
voting, counting of votes, as well as of the generated ERs and ballot
boxes;
File a protest against any irregularity or violation of law which they
believe may have been committed by the BEI or by any of its members
or by any person;
Obtain from the BEI a certificate as to the filing of such protest and the
resolution thereof; and
Affix their signatures and thumb marks in the ERs if they are
representing the dominant majority and dominant minority parties
fielding candidates.

Watchers shall have the right to guard the room where ballot boxes shall be kept
after canvassing.
48

25. How should watchers conduct themselves in the performance of their duties?

Watchers shall not speak to any BEI member or to any voter or among themselves in such
a manner as would disturb the proceedings of the BEI.
49
No watcher shall enter the place reserved for the voters and the BEI, nor mingle and talk
with the voters.

50
Watchers must stay only in the space reserved for them.

51

47
48
49
50
COMELEC Resolution No. 8786 (4 March 2010), Section 27 (b).
51


26. Aside from discharging their duties during the voting proper, what else should watchers
do to help safeguard the sanctity of the elections?

Watchers should be present at the following periods and must perform the following tasks:

52
53
COMELEC Resolution No. 8786 (4 March 2010), Section 34 (f).
54
COMELEC Resolution No. 8786 (4 March 2010), Section 34 (w).
55
COMELEC Resolution No. 8786 (4 March 2010), Section 40 (m).
56
COMELEC Resolution No. 8786 (4 March 2010), Section 43 (e).
WHEN TASK

BEFORE the Voting

record the serial number of the seal(s) on the PCOS box(es)
52
observe whether the PCOS box is sealed and check if the serial
number of the seal is the same as the serial number recorded
during the testing and sealing

53
observe the initialization of the PCOS and sign the Initialization
Report

54

AFTER the voting

observe the counting of votes and transmission and printing of
ERs

affix their signatures on the printed ERs
55
observe the disposition of the PCOS, ballot boxes, keys, ERs,
and other documents even after the termination of the
counting of votes and the announcement of the results in the
precinct

accompany the BEI as it delivers the ballot box to the city or
municipal treasurer
56


57

Key Points For Watchers:

The ballot box shall NEVER be reopened to place therein or to take
out therefrom any document or article except in proper cases and
with prior written authority of the COMELEC to retrieve copies of the
election returns which will be needed in any canvass.

In such situation, the BEI members and the watchers shall be notified
of the time and place of the opening of said ballot box. However, if
there are other authentic copies of the ERs outside of the ballot box
which can be used in the canvass, such copies of the ERs shall be used
in said canvass and the opening of the ballot box to retrieve copies of
the ERs placed therein shall then be dispensed with.
57
Watchers
should make sure they are present when the ballot box is opened.


III. OFFICIAL BALLOTS AND
OTHER ELECTION FORMS AND
SUPPLIES

27. What is an official ballot?

In the AES, an official ballot refers to the paper ballot, whether printed or generated by the
technology applied, that faithfully captures or represents the votes cast by a voter
recorded or to be recorded in electronic form.
58
Official ballots come in Election Form No. A6.

59
28. What shall the ballot contain?

The ballot shall contain all the names of the candidates for every vacant position, both at
the national and local levels.

The names of all candidates for every vacant position shall be arranged alphabetically and
printed uniformly. There shall correspond to each of the names of the candidates a blank
oval, which the voter shall completely shade to signify his/her vote.

29. What are the types of security measures that could be adopted by the COMELEC to
prevent use of fake ballots?

Some of these safeguards include, but are not limited to bar codes, holograms, color
shifting ink, and micro printing.
60
As mentioned above, an official ballot comes as Election
Form No. A6.
61
30. When will the official ballots be distributed to the BEI?

The official ballots, along with the forms, documents, and supplies to be used for the
election, shall be distributed early in the morning of Election Day. However, the COMELEC
may authorize earlier distribution of these documents.
62
31. Can the official ballots be reproduced?

No. The official ballots cannot be reproduced.
63

58
Republic Act No. 8436 (1997), as amended by Republic Act. No 9369 (2007), Section 2 (3).
59
60
Republic Act No. 8436 (1997), as amended by Republic Act No. 9369 (2007), Section 13.
61
62
63
Official ballots are not among the election forms that may be reproduced as enumerated in COMELEC Resolution No. 8786 (4 March
2010), Section 19.


32. Aside from the official ballots, what are the other election forms and supplies?

Early in the morning of Election Day, the BEI shall get the following forms, documents and
supplies from the following:
64

a. From the City/Municipal Treasurer

CEF NO.

DESCRIPTION RATE OF DISTRIBUTION
ELECTION FORMS
A3 Poster Indicating the Clustered Precincts
Numbers
1 Piece
A6 Official Ballots 1 Piece per voter
A12 Paper Seal 75 Pieces
A14 Certificate of Receipt of Official Ballots, Other
Forms and Supplies by BEI
3 Pieces
A27 Official Receipt of Election Returns 30 Pieces
ENVELOPES FOR VOTING AND COUNTING
A15 For Rejected Ballots, Half of Torn Unused
Official Ballots and Other Half of Torn Unused
Official Ballots
3 Pieces
A17 For Election Returns 30 Pieces
OTHER ENVELOPES
A18-A For Main Memory Card, i-button Security Key,
PINs, Initialization Report, Audit Log, and
Precinct Statistical Report
6 Pieces
OTHER FORMS
A30/A31 Temporary Appointment of Chairman/Poll
Clerk/Third Member/Support Staff
10 Pieces
A35 Certificate of Challenge of Protest and
Decision of the BEI
10 Pieces
A39 Oath of Voter Challenge for Illegal Acts 10 Pieces
A40 Oath of Identification of Challenged Voter 10 Pieces
SUPPLIES
Bond Paper (long) 30 Pieces
Ballot Secrecy Folder 22 Pieces
Thumbprint Taker 1 Piece per precinct
in a cluster
Seal with Steel Wire for Ballot Box 1 Piece
Indelible Stain Ink 2 Bottles per precinct
in a cluster
Instruction to Voters 1 Piece per clustered
precinct
Marking Pens 1 or 2 Box/es
Ballpen 6 Pieces

64

b. From the Election Officer

CEF NO.

DESCRIPTION

RATE OF DISTRIBUTION
Book of Voters, which must be (i) duly sealed, and (ii) in
the custody of the poll clerk, third member and the
support staff, if any

Precinct Computerized Voters List (PCVL) and
supplemental PCVL, if any, for posting outside the
precinct and which must be duly certified by the
Election Registration Board
1 Copy
Election Day Computerized Voters List (EDCVL/List of
Voters with Voting Record) and supplemental EDCVL, if
any, which must be (i) duly certified by the Election
Registration Board; and (ii) one (1) of EDCVL must be in
the custody of the poll clerk, third member and the
support staff, if any.
2 Copies
A5 &
A5-A
Copies of Appointment and Oath of Office of the BEI
and Support Staff

33. What shall the BEI do after receiving Official Ballots and other election forms and
supplies?

The BEI shall carefully check the different election forms (which include the official
ballots), documents and supplies, and the quantity actually received.

The BEI shall then sign a Certificate of Receipt (Election Form No. A14) in three (3) copies,
the original of which shall be delivered to the City/Municipal Treasurer, who shall transmit
the same to the ERSD, COMELEC, Manila immediately after election day.
65
34. How many official ballots shall be provided to each BEI?

Only one piece of ballot per voter shall be provided to the BEI.
66
35. Are there election documents that may be reproduced?

Yes. Only the following forms may be reproduced when needed:

a. Temporary Appointment of Chairman/Poll Clerk/Member,
b. Certificate of Challenge of Protest and Decision of the BEI,
c. Oath of Voter Challenged for Illegal Acts, and
d. Oath to Identify a Challenged Voter.
67

65
66
67


IV. PRE-VOTING PROCEDURES

36. What procedures must the BEI observe before voting begins on Election Day?

The BEI shall follow the detailed procedure below early in the morning of Election Day.
68
Meet at the polling place
at 6 amof Election Day.
Ensure that the PCOS
and ballot boxes are
inside the polling place.
Post one copy of the
PCVL of each precinct in
the cluster, near or at the
door of the polling place.
Show the PCOS box,
Ballot box, official ballots
and Book of Voters to the
public and watchers
present.
Remove the sticker seal
of the PCOS box.
Open the PCOS box.
Check the contents of the
PCOS box.
Retrieve the minutes fromthe
PCOS box and inspect its serial
number. Enter into the minutes the
number of ballots and the fact that
the PCOS box, Ballot box, official
ballots and Book of Voters were
shown to the public.
Retrieve the PIN of the
BEI and distribute the
same among themselves.
The re-zero PIN shall not
be used on election day.
Retrieve the PCOS from
its box.
Show to the public that the
printer cover and slots of
the PCOS are stored and
sealed.
Unlock the sliding cover of
the ballot box slit and
break its plastic security
seal.
Place the PCOS properly
on top of the ballot box.
Break the plastic fixed
length seal of the printer
cover of the PCOS.
Open the printer cover and
the Chairman shall take
out the iButton security
key.
Verify that the roll of paper
is already properly
installed.
Close the printer.
Connect the power
adaptor to the PCOS AC
power port (20VAC).
Plug the other end to the
electrical outlet.
Connect the battery to the
PCOS DC power port (12
VDC). If there is no power,
using a pen, press the RESET
button located at the top of the
PCOS AC power port.
Wait until the PCOS
displays the message
PLEASE INSERT
SECURITY KEY FOR
AUTHENTICATION.
The Chairman shall place the iButton
security key on top of the iButton security
key receptacle and apply slight pressure
thereon until the message SECURITY
KEY VERIFIEDappears on the PCOS
screen. Wait until the MAIN MENUis
displayed. The iButton shall be in
custody of the Chairman until the closing
of voting.
The certified IT-capable member of the BEI shall perform
the following procedures:
1. Select OPEN VOTINGfromthe Main Menu
2. The PCOS shall then request for the PIN of the poll clerk
who will then enter his PIN and press ENTER
3. Validate the PIN and display a message PIN
ACCEPTED
4. Request for the second PIN fromthe the third member
who will then enter his PIN and press ENTER
5. Validate the PIN and display a message PIN
ACCEPTED
6. Display two (2) options: INITIALIZE VOTE COUNTERS
and PREVIOUS SCREEN
Press the INITIALIZE VOTE COUNTERSoption of the
PCOS. The PCOS shall:
1. Display the message INITIALIZING VOTE COUNTERS
2. Automatically print the Initialization Report showing zero
(0) vote for each candidate including the geographic
information (province, city/municipality, barangay, voting
center and individual precinct in the cluster)
3. After printing the Initialization Report, the PCOS will
display the message, WOULD YOU LIKE TO PRINT MORE
COPIES OF THIS REPORT?with YESand NOoptions.
Press NO. The PCOS will display the message PLEASE
INSERT BALLOT. Now, the PCOS is ready to accept
ballots.
Detach the Initialization
Report, affix their signatures
thereon including the
representatives of the
political parties, candidates
or citizens arms present
The Chairman shall then
place the Report inside the
envelope (A18-A) for
submission to the Election
Officer after the voting, for
his safekeeping.

Figure 1: BEI Procedures before voting

68
COMELEC Resolution No. 8786 (4 March 2010), Section 18; See also COMELEC Resolution No. 8786 (4 March 2010), Section 34.

V. CASTING OF VOTES

37. How and when are the elections opened?

The elections are opened by the BEI Chairman at 7:00 a.m. of the Election Day by
unlocking the PCOS. To unlock the PCOS, the BEI Chairman shall insert the Security Key
into the appropriate port for the mechanism.

Once the initialization report is printed, the elections shall be deemed open.
69
38. What is the initialization report or the zero-vote document?

The initialization report or the zero-vote document is an ER printed by the PCOS to open
the elections. It shows that there are no votes or that there are zero votes recognized by
the system at the time of the opening of the elections.

The initialization report shall be printed in one (1) copy, which shall be kept by the BEI
Chairman for safekeeping. After the votes have been counted and the results of the
election in the precinct have been announced, it will be forwarded to the Election Officer.
70
39. How will the BEI know that the PCOS is ready to accept ballots?

The PCOS is ready to accept ballots for counting when the touch screen display indicates
that the system is OPEN, and that the text Please Insert Ballot is displayed.
71
40. Up to what time can the voters cast their votes?

The voters can cast their votes until 6:00 p.m. of the Election Day.
72
41. Can the voters cast their votes after 6:00 p.m. of the Election Day?

Voters can cast their votes after 6:00 p.m. of the Election Day, provided they are within 30
meters in front of their assigned polling place. In such a case, the poll clerk shall prepare a
list of voters within 30 meters in front of the polling place and intending to vote. These
voters shall be allowed to cast their votes upon being called by the poll clerk, in the order in
which they are listed.
73

69
70
71
72
73


42. Can a voter vote if he/she was included by the poll clerk in the list of voters who will be
allowed to vote past 6:00 p.m., but fails to respond to the poll clerks call to vote?

Each name shall be called by the poll clerk three (3) times. Any voter who is not present
when called shall NOT be allowed to vote at a later time.
74
43. Will the PCOS accept ballots fed to the system prior to the printing of the zero-vote
document?

No. The PCOS shall not accept any ballot fed until the zero-vote document is printed.

44. Who may vote?

The following are entitled to vote:

a. All registered voters whose names appear in the Posted Computerized Voters List
(PCVL) or Election Day Computerized Voters List (EDVCL), or whose registration
records have not been cancelled or deactivated, may vote in the election
75

; and
b. Detainees, whose registration records are not deactivated/cancelled, including
those
76

:
confined in jail, formally charged for any crime/s and awaiting/undergoing trial;
serving a sentence of imprisonment for less than one (1) year; or
whose conviction of a crime involving disloyalty to the duly constituted
government such as rebellion, sedition, violation of the firearms laws or any
crime against national security or for any other crime is on appeal.

The rules and regulations on detainee voting in connection with the May 10, 2010 national
and local elections are contained in COMELEC Resolution No. 8811 promulgated on 30
March 2010.

74
75
76

45. How does a voter obtain a ballot?

The voter must look for his name in the PCVL posted at the door of the precinct. The voter
must take note of his/her precinct number and sequence number.

Source: Elections 101: Nutshelling the Automated Elections of 2010, presented by COMELEC during the
PHILJAs Experts Meeting on the Election Law Training Curriculum for RTC Judges (14 April 2010, Hyatt
Manila)

The voter will then approach the BEI or support staff-in charge of his/her assigned precinct,
and give his/her complete name, sequence number, address, proof of identification, and
relevant information.

The BEI shall then establish the identity of the voter by:

a. Verifying whether the voters name is in the EDCVL;
b. Checking the voters resemblance to the photograph in the EDCVL;
c. Verifying his photograph or specimen signatures in the Voters Registration
Record;

d. Verifying if the voter is identified under oath by any member of the BEI;

e. Verifying the voters identity through any authentic document that may establish
his identity, EXCEPT barangay certificates or community tax certificates.

Upon successfully verifying the voters identity, the BEI shall direct the voter to the BEI
Chairman for the issuance of the ballot.
77

77


Key Points for the BEI Chairman:

Before issuing a ballot, the BEI Chairman will check if the voters
fingers have not yet been stained by indelible ink.

If stained, the voter will be presumed to have voted and
shall be asked to leave the polling place.

X If unstained, the BEI chairman will sign the EDCVL and the
front of the ballot in the designated space.

The ballot must be placed inside the Ballot Secrecy Folder in such
manner as would cover the face of the ballot, revealing only the
portion where the BEI Chairmans signature is located.
78

46. What happens if the BEI Chairman fails to authenticate the ballot by affixing his/her
signature in the space dedicated for the purpose?

Failure of the BEI Chairman to authenticate the ballot shall not be a cause for the
invalidation of the ballot. However, he/she shall be charged with an election offense.
79
47. Can any other BEI member issue a ballot to a registered voter?

No. Only the BEI Chairman can issue ballots.
80
48. Can a voter or watcher challenge a voter? On what grounds?

Any voter or any watcher may challenge any person offering to vote for:

a. Not being registered;
b. Using the name of another; or
c. Suffering from an existing disqualification
81

78
79
COMELEC Resolution No. 8786 (4 March 2010), Section 35, also Batas Pambansa Blg. 881 (1985), Section 261 (bb) (2).
80
81
.


Election Offense
Any voter or any watcher may also challenge any voter offering to vote on the ground that
he/she:

a. Received or expects to receive, paid, offered, or promised to pay, contributed,
offered, or promised to contribute money or anything of value as consideration for
his vote or for the vote of another; or
b. Made or received a promise to influence the giving or withholding of any such
vote; or
c. Made a bet or is interested, directly or indirectly, in a bet that depends upon the
results of the election
82

.

The following may be charged with an election offense:

1. A person who votes in an election BUT:

- is not a registered voter, or
- who being registered, votes more than once in the same election.
83
- makes it possible for the number of votes cast to exceed the number of
registered voters shall likewise be liable for an election offense,

2. Any BEI member who:

84
- issues an official ballot to a person not qualified to be issued an official
ballot,

85
49. What shall the BEI do when a challenge is raised?

- fails to authenticate the ballot.

When a challenge is raised, the BEI shall:

a. require proof of registration, identity, or qualification; and
b. identify the challenged voter through his photograph, fingerprint, or specimen
signatures in the VRR or EDCVL. In the absence of any of the proof of identity

82
83
Batas Pambansa Blg. 881 (1985), Section 261 (z) (2).
84
85
ELECTION OFFENSE

mentioned, any BEI member may identify under oath a voter and such act shall be
reflected in the Minutes.
86

50. What shall the challenged voter do in these instances?

In order to be allowed to vote, the challenged voter shall take an oath before the BEI that
he has not committed any of the acts alleged in the challenge. Otherwise, the challenge
shall be sustained and the voter shall not be allowed to vote.
87
All challenges, oaths taken in connection therewith, and the BEIs decision in all such
challenges shall be recorded in the Minutes.

88
51. What happens if the challenge to a voter is sustained?

No ballot shall be issued to the voter and he/she shall be asked to leave the polling place.
89
52. What happens if the challenge to a voter is dismissed?

The voter shall be allowed to vote
90
53. How does a voter accomplish his/her ballot?
, provided none of the voters fingers is stained by
indelible ink.

A voter shall accomplish his/her ballot by SHADING FULLY the appropriate oval
corresponding to the name of the desired candidate in the ballot using the special marker
provided by the COMELEC. After the voter finishes shading all the ovals corresponding to
the names of his/her desired candidates for every position, he/she shall affix his/her thumb
mark in the space provided for in the voting record.
91

Figure 2: Samples of Shading
Source: Elections 101: Nutshelling the Automated Elections of 2010, presented by COMELEC during the PHILJAs Experts
Meeting on the Election Law Training Curriculum for RTC Judges (14 April 2010, Hyatt Manila)

86
87
88
89
90
91

54. What happens if the voter shades and chooses more than the number of required
candidates to be voted for a particular position?

When the voter shades and votes for candidates in excess of the number of required votes
for candidates in a specified position, OVERVOTING occurs.

For example, if the voter shades and, in effect, votes for two candidates both running for
President, OVERVOTING occurs.

55. What happens if the voter shades and chooses less than the number of required
candidates to be voted for a particular position?

When the voter shades and votes for candidates less than the number of required votes for
candidates in a specified position, UNDERVOTING occurs.

For example, if the voter shades and votes for only 5 candidates to signify his votes for the
Senatorial contest, which is less than the 12 maximum allowed votes for the contest,
UNDERVOTING occurs.

56. How does a voter insert a ballot into the PCOS?

The voter may insert his/her ballot into the PCOS in any orientation or direction as the
dimensions of the PCOS feeder shall permit. There are four orientations in which the ballot
may be fed into the PCOS.
92

92

Key Points For Voters:

Be careful in the marking of any ovals, especially those which
do not correspond to your choice.

Do not fold or crumple the ballot.

Keep the ballot clean. There should be no stains, smudges or
any other marks in the ballot.

Never show the ballot to anyone.


Figure 3: Location of Feeder in the PCOS Machine

57. What happens if there is overvoting?

The votes cast for the OVERVOTED position will not be recognized and counted by the
PCOS. The votes cast for the other positions, however, shall be recognized and counted by
the PCOS, as long as no OVERVOTING occurs in such other positions.

58. What happens if there is undervoting?

UNDERVOTING is fine. In such a case, the PCOS will only count the votes cast for the
candidates as chosen by the voter.

59. Can a voter obtain a new ballot in case he/she makes a mistake in casting his/her votes?

No. The ballots shall be provided to each voter at the rate of ONE BALLOT PER VOTER
only.
93
60. How does the voter cast his/her accomplished ballot?

After voting, the voter shall approach the PCOS and insert the accomplished ballot in the
ballot entry slot. The PCOS screen shall display, CONGRATULATIONS. YOUR VOTE HAS
BEEN REGISTERED to indicate that the PCOS accepted the ballot. The BEI shall monitor
the PCOS screen to make sure that the ballot was successfully accepted.
94
After, the voter must return the ballot secrecy folder and marking pen to the BEI
Chairman. An indelible ink will be applied to the voters finger, and he/she shall affix his/her
thumb mark in the EDCVL.

95

93
Republic Act No. 8436, Section 14 which provides that a voter spoiling his/her ballot may be issued another ballot, subject however
that the voter shall not change his/her ballot more than once, has been amended by Republic Act No. 9369 (2007), Section 15 which
provides that COMELEC shall provide procedure in voting and omitted the specific proviso in Section. 14 on spoiling. See also
94
95

FEEDER

When casting his/her vote, it shall be UNLAWFUL for a voter to
96
X Bring the ballot, ballot secrecy folder, or marking pen outside of the polling place;
:

X Speak with anyone other than as herein provided while inside the polling place;
X Prepare his ballot without using secrecy folder or exhibit its contents;
X Fill his ballot accompanied by another, except in the case of an illiterate or person with
disability /disabled voter;
X Erase any printing from the ballot or put any distinguishing mark on the ballot;
X Use carbon paper, paraffin paper, or other means of making a copy of the contents of
the ballot, or otherwise make use of any other scheme to identify his vote, including
the use of digital cameras, cellular phones with camera or similar gadgets;
X Intentionally tear or deface the ballot; and
X Disrupt or attempt to disrupt the normal operation of the PCOS.

Please note that election offenses are not limited to the above list. Please refer to the
discussion under item XII entitled Election Offenses.

61. Are there cases when the PCOS will reject ballots? What are these cases?

Yes. There are three reasons a PCOS will give for rejecting ballots. These reasons shall be
displayed on the PCOS electronic display
97
62. What shall the voter do in case his/her ballot is rejected by the PCOS machine?
:

a. Ambiguous Mark,
b. Misread Ballot,
c. Invalid Ballot

The voter should do the following, depending on the reason given for rejecting the ballot:

96
97
ELECTION OFFENSE

Reason for Rejection To Do Last Option
(if PCOS still does not accept the
ballot being fed)
Ambiguous Mark Check if the ovals corresponding to
desired candidate were fully shaded

If not, fully shade all those which are not
fully shaded

Return the Ballot to the BEI
Chairman

AND/OR

Register objection to the rejection
of the ballot in writing, and attach
and note in the Minutes of
Voting.
98
Misread Ballot

Re-feed the ballot in different
orientations

Invalid Ballot Check if the ballot belongs to the same
precinct in which the voter is voting

If so, re-feed the ballot in different
orientations

63. What shall the BEI do with rejected ballots?

The BEI Chairman shall:

a. distinctly mark the ballot at the back as Rejected;
b. ask all BEI members to sign the back portion with the notation;
c. place all rejected ballots inside the envelope for rejected ballots (A15).
99

64. Can a voter whose ballot is rejected be issued a replacement ballot?

No. No replacement ballot shall be issued a voter whose ballot is rejected by the PCOS.
100

Election Offenses with respect to ballots:

1. use of ballots other than the official ballots
101
2. use of ballots other than that provided by the BEI
102
3. unauthorized printing

103
4. unauthorized distribution thereof
of ballots that appear as official ballots
104

98
99
100
101
102
103
104

ELECTION OFFENSE

65. May an illiterate and person with disability/disabled voter be allowed to be assisted by
other persons?

Yes. An illiterate and person with disability/disabled voter may be allowed to be assisted
by other persons provided that such fact is indicated in the Election Day Computerized
Voters List (EDCVL) or Voters Registration Record (VRR).

If so, he/she may be assisted in the preparation of his/her ballot. A person with physically
impaired capacity to use the AES may also be assisted in feeding his/her ballot into the
PCOS.
105
66. Who can assist an illiterate and person with disability/disabled voters?

The following can assist an illiterate and person with disability/disabled voter:

a. relative within the fourth civil degree of consanguinity and affinity;
b. any person of the voters confidence who belongs to the same household; or
c. any member of the BEI.
106
All assistors must be of voting age.

107
The assistor must also be authorized by the voter to help him cast his vote.

108
67. May the same assistor help all the disabled voters in his precinct?

No. Unless the assistor is a BEI member, he/she may only assist up to three (3)
illiterate/disabled voters.
109
68. What are the requirements before an assistor can help prepare ballots for illiterate and
person with disability/disabled voters?

The assistor must execute an oath in writing that he/she shall accomplish the ballot strictly
in accordance with the wish of the voter and shall refrain from revealing the contents
thereof by affixing his/her signature in the appropriate space in the Minutes.

In assisting the voter in accomplishing the ballot, the assistor shall use a ballot secrecy
folder and shall accomplish the ballot strictly in accordance with the preference of the
illiterate/disabled voter.
110

105
COMELEC Resolution No. 8786 (4 March 2010), Section 31 (1) and (2).
106
107
108
109
110


69. What is the procedure for preparing ballots for illiterate and person with
disability/disabled voters?

Ballots for illiterate and person with disability/disabled voters shall be prepared in the
following manner:
111

Figure 4: Procedure in Assisting Disabled/Illiterate Voters

70. Is it possible for a precinct to run out of ballots with voters still remaining to vote?

Yes.
112

111
112

Poll clerk will
verify
authority of
the assistor
Assistor shall
prepare (in
the presence
of the voter)
the ballot
using a ballot
secrecy
folder .
Assistor shall
ensure that
the contents
of the ballot
are not
displayed
during the
feeding of
the same into
the PCOS.
The assistor
shall sign in
the
appropriate
space in the
Minutes.
Poll clerk must ensure
that the person voting
as illiterate and person
with disability/disabled
is indicated as such in
the EDCVL or VRR.

71. Can the voter still vote if his/her assigned precinct has run out of ballots? How?

Yes. In such a case, the BEI Chairman shall observe the following steps:

a. Remove the sticker seal of the PCOS box and open the PCOS box;
b. Issue a Certification to the voter, which states that the voter is a registered voter of
the precinct but there are no more available ballots with the precinct for use of the
affected voter;
c. Record such facts in the Minutes; and
d. Request the Third Member to accompany the voter to the next precinct belonging
to the same councilor district, where the affected voter shall cast his/her vote.

72. What will the BEI Chairman of the next precinct do in such case?

The BEI Chairman shall
113
b. Record in the Minutes the name of the voter, his precinct number, and the fact
that a Certification has been issued by the Chairman of that precinct that there are
no more available ballots for use in such precinct;
:

a. Require the voter to present the Certification issued by the Chairman of the
precinct where the voter was originally assigned;
c. Write the name of the voter in the EDCVL indicating opposite such voters name
the voters original assigned precinct number;
d. Before issuing a ballot to the voter, remove the sticker seal of the PCOS box and
open the PCOS box; and
e. Ensure that the voter observes the proper procedure for voting.

73. How should a person conduct himself within the polling place during Election Day?

Anyone within the voting premises and during Election Day must conduct himself in such
manner as would ensure that the election is conducted peaceably and orderly.

113
COMELEC Resolution No. 8786 (4 March 2010), Section 37 (e).

74. What happens to unused ballots, if any?

After the voting, the BEI Chairman, in the presence of other BEI members, shall
114
c. Place one half (1/2) in the envelope (A15), and submit to the Election Officer for
safekeeping;
:

a. Record in the Minutes the quantity of unused ballots;
b. Tear the unused ballots in half lengthwise;
d. Place the other half in another envelope for the purpose and then deposit inside the
compartment of the ballot box for valid ballots.

These facts shall be entered in the Minutes.

The following conduct inside the polling place constitutes an election offense:
Acting in such a disorderly manner as to interrupt or disrupt the work or
proceedings to the end of preventing the BEI or BOC during any of its meetings
from performing its functions;
115
Carrying out threats, intimidation, terrorism, use of fraudulent devices or other
forms of coercion;

116
Bringing of deadly weapons into the polling place and within a 100 meter radius
from the polling place, without having been so authorized by COMELEC;

117
Employing any means of scheme to discover the contents of the ballot of a
voter who is preparing or casting his vote or who has just voted;

118
Compelling a voter to reveal how such voter voted;

119
Interfering with anothers exercise of his right to vote;

Arresting or detaining a voter without lawful cause;
120
Molesting a voter in such a manner as to obstruct or prevent him from going to
the polling place to cast his vote or from returning home after casting his
vote.

121

114
115
Batas Pambansa Blg. 881 (1985), Section 261 (bb) (4).
116
Batas Pambansa Blg. 881 (1985), Section 261 (e).
117
Batas Pambansa Blg. 881 (1985), Section 261 (p).
118
119
120
121

ELECTION OFFENSE

VI. COUNTING OF VOTES

75. When and where should the BEI start counting the votes?

As soon as the voting is finished, the BEI shall publicly begin counting the votes in the
polling place and ascertain the results.
122
76. Can the BEI rearrange the physical set up of the polling place?

Yes. The BEI may rearrange the physical set up of the polling place for the counting or any
other activity with respect to the transition from voting to counting but only in the
presence of the watchers and within the close view of the public.

At all times, the ballot boxes and all election documents and paraphernalia shall be within
the close view of the watchers and the public.
123
77. Can the BEI transfer the place of counting?

The COMELEC may authorize the BEI to count the votes in another public building as long
as:

a. it is located in the same municipality or city;
b. the public building is not located inside a military or police camp, or headquarters
nor within a prison or detention bureau or any law enforcement or investigation
agency
124
c. the transfer is needed on account of imminent danger of widespread violence or
similar causes of comparable magnitude;
;
d. the transfer is recommended in writing by the BEI by UNANIMOUS vote and
endorsed in writing by the majority of watchers present.

78. What are the procedures to start the counting of the votes?

122
Batas Pambansa Blg. 881 (1985), Section 206, as amended by Republic Act 9369 (2007), Section 35.
123
124
BEI shall perform
the closing function
of the PCOS
BEI shall connect the
transmission cable
function of the PCOS
The BEI shall enter the
iButton Security Key and
the PINs of the poll clerk
and the third BEI member.
The PCOS will
validate the PIN and
shall close the POLL.
The PCOS shall
automatically count
the votes .

79. What are the next steps immediately after all the votes have been counted?

After all the votes have been counted, the PCOS shall request if the BEI would like to
digitally sign the transmission files with a BEI signature key. The BEI shall select NO and
the PCOS shall immediately print eight (8) ER copies for National Positions. The PCOS will
then ask if the BEI would like to print more copies of the ER, the BEI shall select NO and
the PCOS shall immediately print eight (8) ER copies for Local Positions. The PCOS will
then ask if the BEI would like to print more copies of the ER, the BEI shall again select
NO.

80. What are the next steps after printing eight (8) copies of the ER?

The BEI shall detach the eight (8) copies of the ER from the PCOS and the members of the
BEI shall affix their signatures and thumb marks thereon. The BEI shall ask the watchers
present to affix their signatures on the printed ERs, place each copy of the ERs in its
corresponding envelope, and seal it with a paper seal.

81. What are the next steps after the ER has been signed and sealed?

The BEI Chairman shall publicly announce the results. The poll clerk shall post the second
copy of the ER within the premises of the polling place/counting center which must be
accessible to the public.
125
82. After the BEI Chairman publicly announces the total number of votes received by each
candidate and the posting by the poll clerk of a copy of the ER, what are the next steps
of the BEI?

The BEI shall transmit the results.

83. What if a member of the BEI refuses to sign the ER?

If any BEI member refuses to sign the ER, the BEI Chairman shall note the same in each
copy of the printed ER. The BEI member concerned, refusing to sign, shall be compelled to
explain his/ her refusal to do so. Failure to explain an unjustifiable refusal to sign each copy
of the printed ER by any BEI member shall be punishable as provided under the law.
126
84. What happens if the PCOS fails to count the votes or transmit/print the results?

In case the PCOS fails to count the votes or transmit/print the results, the Operator shall
announce the error and undertake the necessary corrective measures. Should the
Operator be unable to correct the error, he shall call on the Technical Support personnel
assigned to the Voting Center for assistance. Such fact shall be noted in the Minutes.

125
COMELEC Resolution No. 8739 (29 December 2009), Section 38 (6) (b).
126
Republic Act No. 8436 (1997), Section 22, as amended by Republic Act No. 9369 (2007), Section 19.

85. What happens in case there are more votes than Voters?

Votes in the precinct/clustered precinct corresponding to the number of voters who
actually voted, which shall not be more than the number of registered voters plus the
number of BEI members and their support staff as specified by the COMELEC, shall be
counted.
127
86. What will happen if the BEI shall fail to deliver any of the election documents or
paraphernalia required to be delivered?

The Provincial Election Supervisor, Election Officer or the Treasurer shall require the BEI
which failed to deliver the election documents or paraphernalia to deliver the same
immediately.

87. What will happen if the Ballot Box delivered by the BEI is not locked or sealed?

In case the ballot box is not locked and/or sealed, the Treasurer shall lock and/or seal the
ballot box and this shall be included in his report to the COMELEC.
128
88. Can a manual counting of votes be conducted?

Yes. The COMELEC may resort to manual counting of the votes in case the automated
counting system fails.
129
89. What are instances where a manual count should be conducted instead of using another
PCOS machine?

A manual count should be conducted instead of using another PCOS machine in case the
failure of the automated counting are not machine-related such as in the case where the
errors in counting were due to the misprinting of ovals and the use of wrong sequence
codes in the local ballots, which will certainly result in an erroneous count and subvert the
will of the electorate.
130

127
General Policies, Rules and Guidelines (2009), Section 4 (1) (1).
128
COMELEC Resolution No. 8739 (29 December 2009), Section 41 (d).
129
Maruhom v. COMELEC, G.R. No. 139357, 5 May 2000.
130
Tupay Loong v. COMELEC, G.R. No. 133676, 14 April 1999.


VII. ELECTION RETURNS

90. What is an election return (ER)?

An ER is a document in electronic and printed form directly produced by the counting or
voting machine showing the date of the election, the province, municipality and the
precinct in which it is held and the votes in figures for each candidate in a precinct in areas
where AES is utilized.
131
91. At what point of the election process is an ER produced?

An ER is produced after the BEI has undertaken the procedures to close the voting, for
counting of ballots and transmission of results.
132
92. What are the procedures to be followed in (a) closing the voting and counting of ballots,
and (b) printing and transmitting the ER?

The step-by-step procedures for (a) closing the voting and counting the ballots, and (b)
printing and transmitting the ER are found below
133
Press CLOSE VOTING
option in the Main Menu
Select the Yes option
when the ARE YOU
SURE YOU WANT TO
CLOSE THE VOTING?
prompt appears.
PCOS to request and
validate the PIN of the poll
clerk.
PCOS to request and
validate the PIN of another
poll clerk.
PCOS to display the
message: POLL IS
BEING CLOSED PLEASE
WAIT.
:

Figure 5: Closing the Voting and Counting the Ballots

131
Republic Act No. 8436 (1997), as amended by Republic Act No. 9369 (2007), Section 2 (4).
132
133

The PCOS shall display:
PRINTING 8 COPIES OF ELECTION RETURNS
(ER) FOR NATIONAL POSITIONS PLEASE
WAIT and PRINTING 8 COPIES OF ELECTION
RETURNS FOR LOCAL POSITIONS. PLEASE
WAIT
The BEI publicly announces the total
number of votes obtained by each candidate
and their corresponding offices.
The poll clerk announces the posting of a
second copy of the ER both for national and
local positions (a wall within the premises of
the polling place/counting center)
Ensure that the ERs are posted in a
place that are sufficiently lighted and
accessible to the public
Each BEI member inserts his iButton
security key intended for the digital
signature in the iButton security key
receptacle.
The PCOS will display: READY TO TRANSMIT.
PLEASE PLUG IN TRANSMISSION CABLE TO
ELECTRONICALLY TRANSMIT ELECTION
REPORTS AND PRESS OK TO CONTINUE.
Is modem properly
connected?
Machine will display: TRANSMISSION
CABLE NOT CONNECTED, RETRY?.
Check the PCOS. After three (3) failed
attempts, call support technician.
PCOS will display: TRANSMISSION
CABLE CONNECTED. BEGINNING
TRANSMISSION OF REPORTS.
PCOS will display:
ELECTRONICALLY
TRANSMITTING ELECTION
REPORTS TO <name of BOC
server> PLEASE WAIT
Followed by: ELECTION REPORTS SUCCESSFULLY
TRANSMITTED TO <name of BOC server>. Or FAILED TO
TRANSMIT ELECTION REPORTS TO <name of BOC
server>. PRESS RETRY TO TRY AGAIN OR SKIP TO
TRANSMIT TO NEXT LOCATION. (if after three (3) failed
attempts, press the SKIP button for the PCOS to transmit to
the next destination.
Message: ALL ELECTION REPORTS HAVE
BEEN SUCCESSFULLY TRANSMITTED TO
<name of BOC server>, DMAP-DMIP-ACA-
KBP AND TO CENTRAL SERVER. PLEASE
DISCONNECT TRANSMISSION CABLE.
The PCOS shall print (1) the remaining twenty-
two (22) copies of ERs, (2) a copy of statistical
report and (3) audit log report. The Statistical
Report and Audit Log report shall be placed in
the envelope (Election Form 180A) where the
Initialization Report was placed.
Are additional copies of
the report needed?
Select PRINT REPORTS. The
PCOS will display the message
PLEASE SELECT WHICH
REPORT YOU WOULD WANT TO
PRINT.
Select report to print.
The PCOS will display: PLEASE
ENTER THE NUMBER OF COPIES
TO PRINT.
Press the number of copies to print and press
ENTER. The PCOS will display PRINTING
<no. of copies> COPIES OF REPORT.
PLEASE WAIT.
After printing, the PCOS will automatically
display the main menu.
After printing the reports, the BEI members shall
affix their signatures and thumbmarks over the
printed ERs. The BEI shall ask the watchers
present to affix their signatures on the printed
election returns.
End
NO
YES
YES
NO

Figure 6: Printing and Transmitting the ERs


93. How are the copies of ER distributed?

After the printing of the ERs, the BEI shall individually fold the first eight (8) copies of the
ERs, seal each of them with serially numbered paper seals, place them in the envelope
(Election Form No. A17), and seal the envelopes for distribution to the following:
134

Copy Election of the President,
Vice-President, Senators
and Party-list System
Copy Election of Local Officials and
Members of the House of
Representatives
1
st
City or municipal board of
canvassers
1
st
City or municipal board of canvassers
2
nd
Congress, directed to the
President of the Senate
2
nd
COMELEC
3
rd
COMELEC

3
rd
Provincial board of canvassers
4
th

Citizens' arm authorized by the
COMELEC to conduct an unofficial
count
4
th
Citizens' arm authorized by the COMELEC to
conduct an unofficial count
5
th

Dominant majority party as
determined by the COMELEC
5
th
Dominant majority party as determined by
the COMELEC in accordance with law
6
th

Dominant minority party as
determined by the COMELEC
6
th
Dominant minority party as determined by
the COMELEC in accordance with law
7
th

Ballot box 7
th
One (1) to be posted conspicuously on a wall
within the premises of the polling place or
counting center
8
th

Provincial Board of Canvassers 8
th
Ballot box
9
th
to 18
th
Ten (10) accredited major national
parties, excluding the dominant
and minority parties, in accordance
with a voluntary agreement
among them.
9
th
to 18
th
Ten (10) accredited major national parties,
excluding the dominant and minority parties,
in accordance with a voluntary agreement
among them.
19
th
to
20
th

Two (2) accredited major local
parties in accordance with a
voluntary agreement among them.
19
th
to
20
th

Two (2) accredited major local parties in
accordance with a voluntary agreement
among them.
21
st
to
24
th

Four (4) national broadcast or print
media entities as may be equitably
determined by the COMELEC in
view of propagating the copies to
the widest extent possible
21
st
to
25
th

Five (5) national broadcast or print media
entities as may be equitably determined by
the COMELEC in view of propagating the
copies to the widest extent possible
25
th
to
26
th

Two (2) local broadcast or print
media entities as may be equitably
determined by the COMELEC in
view of propagating the copies to
the widest extent possible
26
th
to
27
th

Two (2) local broadcast or print media
entities as may be equitably determined by
the COMELEC in view of propagating the
copies to the widest extent possible
27
th
to
30
th

Four (4) major citizens arms,
including the accredited citizens
arm and other non-partisan groups
or organizations enlisted by the
SEC pursuant to Section 52(K0 of
B.P. Blg. 881. Such citizens arms,
groups and organizations may use
28
th
to
31
st

Three (3) major citizens arms, including the
accredited citizens arm and other non-
partisan groups or organizations enlisted by
the SEC pursuant to Section 52(K0 of B.P.
Blg. 881. Such citizens arms, groups and
organizations may use the four certified
copies of election returns for the conduct of

134

Copy Election of the President,
Vice-President, Senators
and Party-list System
Copy Election of Local Officials and
Members of the House of
Representatives
the four certified copies of election
returns for the conduct of citizens
quick counts at the local or
national levels
citizens quick counts at the local or national
levels
31
st
One (1) to be posted conspicuously
on a wall within the premises of
the polling place or counting
center

94. What will the procedure be if the parties could not reach an agreement as to the copies
distributed to the accredited major national and local parties?

If no such agreement is reached, the COMELEC shall decide which parties shall receive the
copies on the basis of the criteria provided in Section 26 of Republic Act No. 7166.
135

135
The following are the criteria provided in Section 26 of R.A. No. 7166
for choosing the parties:

a. The established record of the parties or coalition of groups
that compose them, taking into account, among other things,
their showing in past elections;
b. The number of incumbent elective officials belonging to them
ninety (90) days before the date of election;
c. Their identifiable political organizations and strengths as
evidenced by their organized/chapters;
d. The ability to fill a complete slate of candidates from the
municipal level to the position of President; and
e. Other analogous circumstances that may determine their
relative organizations and strengths.

95. Will a copy of the ERs be posted within the polling place or counting center? If so, when
should such copy be posted?

Yes. After the PCOS has printed eight (8) copies of the ERs both for national and local
positions, the poll clerk shall announce the posting of a copy of the second copy of the ER
both for national and local positions on a wall within the premises of the polling
place/counting center, which must be sufficiently lighted and accessible to the public, and
proceed to post such copies.
136
96. How long will such election returns be posted?

Said copies of the ERs will be posted for forty-eight (48) hours.
137
97. Will the public be allowed to take photos of the copy posted in the polling place or
counting center?

Yes. Any person may view or capture an image of the ER by means of any data capturing
device like cameras, at any time of the day for forty-eight (48) hours following its posting.

138
98. Can the public request for copies of the ER?

Yes. Additional copies not to exceed thirty (30) may be printed and given to requesting
parties at their own expense.
139
99. What happens after the 48-hour posting period?

After the forty-eight (48) hour period lapses, the BEI Chairman shall detach said ER from
the wall and keep the same in his custody to be produced as may be requested by any
voter for image or data capturing or for any lawful purpose as may be ordered by any
competent authority.
140

136
COMELEC Resolution No. 8786 (4 March 2010), Section 40 (p).
137
Republic Act No. 7166 (1997), Section 27, as amended by Republic Act No. 9369 (2007), Section 33; COMELEC Resolution No. 8786 (4
March 2010), Section 40 (q).
138
Republic Act No. 7166 (1991), Section 27, as amended by Republic Act No. 9369 (2007), Section 33; COMELEC Resolution No. 8786 (4
March 2010), Section 40(q).
139
140
Republic Act No. 7166 (1991), Section 27, as amended by Republic Act No. 9369 (2007), Section 33. COMELEC Resolution No. 8786 (4
March 2010), Section 40(q).


VIII. POST-COUNTING AND
POST-TRANSMISSION
PROCEDURES

100. What shall the BEI do next upon the termination of the counting of votes and the
announcement of the results of the election in the precinct?

Place inside the ballot box copies of
the printed ER and Minutes of
Testing and Sealing; voting and
Counting of Votes intended for the
ballot box; Half of torn unused
ballots; and Rejected Ballots.
Close the ballot box; lock it with one
(1) serially numbered seal with steel
wire and three (3) padlocks.
Place the keys to the padlocks in
separate enveloped, which must be
sealed ad signed by all members of
the BEI.
Remove the main memory from the
PCOS, place it inside an
envelope and seal it.
Label the envelope as
TRANSMITTED or NOT
TRANSMITTED and submit it to
the Reception and Custody Group
of the City/Municipal Board of
Canvassers.
Turn-over the PCOS to the Support
Technician in the voting center.
Deliver to the Election Officer the
following documents:
Book of Voters; EDCVL; PCVL; Three (3)
envelopes, each containing a key to a
padlock of the ballot box; Envelope
(A11) containing the copy of the
Minutes intended for the COMELEC;
Envelope (A15) containing the other half
of torn unused official ballots; List of
Voters allowed to vote, if any, after 6:00
oclock; Envelope containing
Initialization Report, Precinct Audit Log
Report and Precinct Statistics Report;
election returns intended for the
Provincial Board of Canvassers, Regional
Board of Canvassers and the
Commission on Elections; envelope
containing the main memory card for
use by the MBOC in case of failure of
transmission; Other documents
;
Deliver the ballot box, accompanied by
watchers to the city or municipal
treasurer. In case the ballot box is not
locked and/or sealed, the treasurer shall
lock and/or seal it. The treasurer shall
include such fact and the serial number
of the self-locking serially numbered
fixed length seal used, in his report to
the COMELEC.

Figure 7: Steps after termination of counting of votes and announcement of results

After the counting of votes, the Provincial Election Supervisor, Election Officer or the
Treasurer, shall require the BEI which failed to deliver the election documents or
paraphernalia to deliver the same immediately. The procedure for the delivery and
transmittal of printed copies of election returns are provided in COMELEC Resolution No.
8803 promulgated on 16 March 2010.

101. What will the Election Officer do with the EDCVL and the PCVL?

The Election Officer shall keep the EDCVL and the PCVL in a safe place until such time that
the COMELEC gives instructions for their disposition.
141
102. What should the BEI do if it omits or erroneously includes documents in the ballot
box?

Instead of opening the ballot box to place the omitted documents or articles, the BEI shall
deliver the same to the Election Officer. The Election Officer shall take appropriate
measures to preserve the integrity of the documents.
142

141
142


IX. CANVASS

A. The Board of Canvassers (BOC)

103. For which areas should there be constituted a BOC and who exercises supervision
and control over the BOC?

There shall be a BOC in each municipality, city, province, and in each legislative district
comprising two (2) municipalities/cities.
143
The COMELEC shall have direct control and supervision over the BOCs and may motu
proprio relieve, for cause, at any time, any member and designate a substitute.

144
104. What is the composition of the BOC in the different levels?

The BOCs at the different levels shall be composed as follows:

Board of Canvassers Composition
National BOC for
President and Vice-
President
Senate and the House of Representatives in joint public session
National BOC for
Senators and Partylist
Representatives
Chairman and members of the COMELEC sitting en banc
PBOC Provincial Election Supervisor or a COMELEC representative, as
Chairman; the Provincial Prosecutor, as Vice-Chairman; and the
District School Superintendent, as Member
145
MBOC

Election Officer or a COMELEC representative, as Chairman; the
Municipal Treasurer, as Vice-Chairman; and the District School
Supervisor, or in his absence, the most senior Principal of the school
district, as Member
City BOC City Election Officer or a COMELEC lawyer, as Chairman; the City
Prosecutor, as Vice-Chairman; and the Division Superintendent of
Schools, as Member

Note: In cities with more than one Election Officer, the COMELEC
shall designate the Election Officer who shall act as Chairman.
146

143
144
COMELEC Resolution No. 8809 (30 March 2010) Section 2.
145
COMELEC Resolution No. 8809 (30 March 2010), Section 5; Republic Act No. 6646 (1988), Section. 20 (a) states that the provincial
BOC shall be composed of the provincial election supervisor or a lawyer in the regional office of the COMELEC, as chairman, the
provincial fiscal, as vice-chairman, and the provincial superintendent of schools, as member.
146
COMELEC Resolution No. 8809 (30 March 2010), Section 4; Republic Act No. 6646 (1988), Section 20 (b) states that the city BOC
shall be composed of the city election registrar or a lawyer of the COMELEC, as chairman, the city fiscal, as vice-chairman, and the
city superintendent of schools, as member. In cities with more than one election registrar, the COMELEC shall designate the election
registrar who shall act as chairman.


District BOC
(for legislative districts
of Metro Manila
comprising two (2) cities
or municipalities)
City Election Officer or a COMELEC lawyer, as Chairman; the City
Prosecutor, as Vice-Chairman; and the City Superintendent of
Schools, as Member

105. Is the composition of the BOCs affected by the AES?

No. The composition of the BOCs, whether it be provincial, city, or municipal, is not
materially affected by Republic Act No. 9369.

However, to implement the AES, each BOC shall be assisted by an information
technology-capable person authorized to operate the equipment adopted for the
elections. The COMELEC shall deputize an information technology personnel from among
the agencies and instrumentalities of the government, including government-owned and
controlled corporations.
147
This information technology-capable person shall be known as CCS operator. The CCS
operators shall be designated by the Provincial Election Supervisor concerned, in the case
of the city BOC/municipal BOC outside the National Capital Region (NCR), and by the NCR
Regional Election Director in the case of the city, municipal and district BOC in the NCR.
The Regional Election Director concerned shall designate the CCS operator in the case of
the PBOC in regions outside the NCR.

148
106. Who is disqualified from being a CCS Operator?

One who is related within the fourth civil degree of consanguinity or affinity to any
member of the BOC, which he will assist, or to any of the candidate, whose votes shall be
canvassed by the BOC which he will assist, is disqualified from being a CCS Operator.
149
107. Who are disqualified from being BOC members?

Those related within the fourth civil degree of consanguinity or affinity to any of the
candidates, whose votes will be canvassed by said BOC, or to any member of the same
BOC, shall be disqualified from being a BOC Chairman or member.
150

147
148
149
150


108. What happens if the BOC Chairman or member is not available, absent, disqualified
due to relationship, or is incapacitated for any cause?

In these instances, a ranking COMELEC shall be appointed as substitute.
151
BOC

For other BOC members, the COMELEC shall appoint as substitute the following in the
order named:

Substitute
PBOC a. Provincial Auditor,
b. Register of Deeds,
c. Clerk of Court nominated by the Executive Judge of the Regional
Trial Court, and
d. other available appointive provincial official
CBOC a. City Auditor,
b. Register of Deeds,
c. Clerk of Court nominated by the Executive Judge of the Regional
Trial Court, and
d. other available appointive city official
MBOC a. Municipal Administrator,
b. Municipal Assessor,
c. Clerk of Court of the Municipal Trial Court nominated by the
Executive Judge of the Municipal Trial Court, or
d. any other available appointive municipal officials
District BOC of the
legislative districts in
Metro Manila
a. Next ranking Prosecutor, or
b. District Supervisor in the district
152

151
COMELEC Resolution No. 8809 (30 March 2010), Section 8; Batas Pambansa Blg. 881 (1985), Section 226 states: In case of non-
availability, absence, disqualification due to relationship, or incapacity for any cause of the chairman, the COMELEC shall designate
the provincial or city fiscal to act as chairman. Likewise, in case of non-availability, absence, disqualification due to relationship, or
incapacity for any cause, of such designee, the next ranking provincial or city fiscal shall be designated by the COMELEC and such
designation shall pass to the next in rank until the designee qualifies.
152
COMELEC Resolution No. 8809 (30 March 2010), Section 8; Batas Pambansa Blg. 881 (1985), Section 226 states: With respect to the
other members of the BOC, the COMELEC shall appoint as substitute the provincial, city or municipal officers of other government
agencies in the province, city or municipality, as the case may be, and with respect to the representatives of the accredited political
parties, the COMELEC shall appoint as substitutes those nominated by the said political parties.

109. Who has the authority to appoint substitute members of the BOCs and what is the
duty of the appointing authority with respect to his appointment of substitute BOC
members?

The authority to appoint substitute BOC members shall be vested in the following:

a. Regional Election Director, for the PBOC in his region;
b. Provincial Election Supervisor, for the CBOC and MBOC in his province; and
c. Regional Election Director of the National Capital Region, for the
DBOC/MBOC/CBOC in his region.

Within twenty-four (24) hours from issuance of the appointment of a substitute, they shall
inform the Office of the COMELEC Executive Director, in writing, about the (i)
appointment, and (ii) reason for substitution.
153
110. What shall be done should a regular BOC member appear to be absent?

In case a regular BOC member is absent, the BOC members present shall first verify
whether notice has been served on the absent member. In case no such notice was sent, a
notice shall be immediately served on the absent member. If the latter cannot be located
or his whereabouts are unknown, he shall be substituted. These facts shall be recorded in
the Minutes of the BOC. As soon as the absent member appears, the substitute member
shall relinquish his seat in favor of the regular member.
154
111. What is required and what shall be done in case a regular BOC member of the Board
is incapacitated by sickness or serious injury?

In case of sickness or serious injury of a regular BOC member, a medical certificate shall be
required attesting to the incapacity of said member. Upon submission of the medical
certificate, a substitute shall be appointed. Said medical certificate shall be recorded in and
shall form part of the Minutes of the BOC.

Any BOC member feigning illness in order to be substituted on
Election Day until the proclamation of the winning candidates
shall be guilty of an election offense.
155

153
154
155
ELECTION OFFENSE

112. Who shall record and prepare the Minutes of BOC proceedings?

The district school supervisor, or the principal, city or provincial superintendent of schools,
as the case may be, or any representative of the DepEd shall act as Secretary unless
otherwise ordered by the COMELEC. He shall prepare the Minutes of the BOC by recording
therein the proceedings and such other incidents or matters relevant to the canvass.
156
113. How and when should the minutes of the canvassing be reported?

A certified copy of the Minutes of Canvass shall be sent by registered mail to the Law
Department of the COMELEC. Said department shall likewise be notified by telegram
indicating the date and the manner of transmittal of the Minutes of Canvass.
157
114. May a BOC member be transferred, assigned or detailed outside of his official station,
or leave said station without prior authority of the COMELEC during the period
beginning Election Day until the proclamation of the winning candidates? Is there an
exception to this rule?

The Minutes of Canvass shall be transmitted within five (5) days from termination of
canvass.

During the period beginning on Election Day until the proclamation of the winning
candidates, no BOC member or substitute shall be transferred, assigned or detailed
outside of his official station, nor shall he leave said station without prior authority of the
COMELEC.
158
As an exception, the Provincial Election Supervisor in the case of MBOC or CBOC and the
Regional Election Director in the case of PBOC/DBOC may issue such authority. In either
case, a written report shall be submitted to the Law Department.

159
115. What are the functions and responsibilities of the Provincial, City, District and
MBOCs?

The BOCs shall:

a. Canvass/consolidate the electronically transmitted results;
b. Generate and print the COC, COCP, and SOV;
c. Electronically transmit the result;
d. Proclaim the winning candidates; and
e. Perform such other functions as may be directed by the COMELEC.
160

156
157
158
Batas Pambansa Blg. 881 (1985), Section 223; See also COMELEC Resolution No. 8809 (30 March 2010), Section 14.
159
160

116. What are the duties of the National BOC for President and Vice-President?

The National BOC for President and Vice president shall electronically transmit a duly
certified COC to the Senate President.

Upon receipt of the COCs, the Senate President shall, not later than thirty (30) days after
the day of the election, open all the certificates in the presence of the Senate and the
House of Representatives in joint public session.

Upon determination of the authenticity and the due execution thereof in the manner
provided by law, Congress shall canvass all the results for president and vice-president and
thereafter, proclaim the winning candidates.
161

161
Republic Act No. 8436 (1997), Section 28, as amended by Republic Act No. 9369 (2007), Section 23; See also Sixto S. Brillantes, Jr., et
al. v. COMELEC, G.R. No. 163193, 15 June 2004.

B. Manner of Canvassing

117. What procedures shall the BOC observe before the canvassing begins?

Before the canvassing begins, the BOC shall observe the following procedures:
162
Show to the public and watchers
that the CCS box is sealed.
Remove the plastic seal of the
CCS box.
Open the CCS box.
Check whether the following are
inside the CCS box: (1) CCS
Laptop Box, (2) Three envelopes
containing username and
passwords
Retrieve the envelopes and USB
tokens and distribute.
Retrieve the CCS laptop from its
box and place it properly on top of
the table.

Figure 8: Preliminaries to Canvassing

162

118. What procedures are to be followed by the BOC during canvassing relative to the
initialization of the Consolidation and Canvassing System (CCS)?

Immediately after convening, the Board shall receive from the RCG the envelope
containing the memory card for the PCOS labeled NOT TRANSMITTED and undertake
the following canvassing procedures:
163
Plug the power cord of the
laptop to the extension
cord.
Plug the extension cord to
the electrical outlet or
generator.
Turn on the laptop by
pressing the power button.
Hit the ENTER button in
the WELCOME page of
the CCS.
Connect the USB modem
extension cable to the
USB port of the laptop.
Install the available SIM
card provided in the USB
modem.
Connect the transmission
medium to the USB
modem extension cable.
Wait for one (1) minute.
Click on the network icon
available in the lower right
corner of the screen. Click
the wireless provider and
wait for the connection to
be established.
If connection cannot
be established using
USB modem and BGAN
kit is available
Install the BGAN SIM card
in the BGAN SIM card
slot.
Install BGAN battery.
Connect the power
adaptor to the 2-pin cord
then to the electrical
outlet. If needed, use the
electrical extension cord.
Connect the power
adaptor to the BGAN.
Connect the BGAN to the
laptop using the network
cable.
Place the BGAN to an
outdoor location with a
clear sight facing the sky.
Align the BGAN
accordingly.
Turn on the BGAN by
pressing the ON button.
Ensure that the BGAN is
connected to the satellite
provider.
The connection icon on
the lower right should
indicate a successful
network connection: Etho
Connected.
End If
1

Figure 9: CCS Initialization

163
COMELEC Resolution No. 8809 (30 March 2010), Section 27 (a).

119. How is the canvassing started?

After initializing the CCS, in the WELCOME page, the CCS operator shall
164
Check and ensure that the
CCS is still online.
Click on the ENTER button.
Request the Chairman to
enter his username and
password in the space
provided and click ACCEPT.
The screen will display the
Home page.
:

Figure 10: Starting the Canvassing
120. How are the transmissions of data from voting centers monitored by the Boards?

The municipal BOC/city BOC through the CCS Operator shall
165
Click on the MONITORING
option in the Home page and
click MONITOR RESULTS
TRANSMISSION.
A list of barangays will
appear with a colored
button before each.
Red means
transmission has not
started yet; Yellow,
ongoing; Green,
completed.
To monitor a barangay, click
on a barangay name and a list
of voting centers will appear.
To monitor a precinct, click the
voting center where the
precinct belongs.
To update the status of
transmission fromthe PCOS
or a clustered precinct, click
UPDATE at the bottomof the
screen.
Click on the MONITORING
option in the Home page then
click MONITOR RESULTS
TRANSMISSION.
MBOC/CBOC through CCS Operator
A list of cities will
appear with a colored
button before each.
Red means
transmission has not
started yet; Yellow,
ongoing; Green,
completed.
To monitor a city, click on a
barangay name and a list of
voting centers will appear.
To update the status of
transmission froma city/
municipal CCS, click
UPDATE.
PBOC/DBOC through CCS Operator
:

Figure 11: Monitoring Data Transmission

164
165
COMELEC Resolution No. 8809 (30 March 2010), Section 27 (c).

121. What may be done in the case of untransmitted results?

In case the BOC receives from the RCG an envelope labeled with NOT TRANSMITTED,
the BOC shall open the said envelope, retrieve the memory card and give the same to the
CCS Operator.

The CCS Operator shall:

Attach memory card
reader to the laptop.
Insert the main memory
card in the main memory
card reader.
Click ADMINISTRATION
in the Home page. The
Administration options will
appear.
Click on LOAD PCOS
RESULTS. The CCS will
display input box dialogue
for EML FILE INPUT.
Request any member of
the Board to insert his
USB token in the laptop
and type his username
and password. Click OK.
Remove the USB token
from the USB slot.
Request another member
of the Board to insert his
and logon. Click OK. The
CCS will display EML FILE
input box.
Click on BROWSE button.
The CCS will display the
FILE UPLOAD dialogue
box.
Click on the directory for
card reader (MEDIA) at
the left pane of the
dialogue box.
Click RESTRANS file from
the list of files in the right
pane of the dialogue box
and click OPEN.
Click ACCEPT.
Wait until processing is
done. The Home page will
display the message THE
ELECTION RETURN
WAS SUCCESSFULLY
PROCESSED.
Remove the main memory
card from the memory
card reader, return to its
envelope and change the
label to TRANSMITTED.
Repeat steps 2 through 13
until all memory cards
contained in envelopes
labeled NOT
TRANSMITTED are
processed.
Submit all processed
memory cards to Election
Officer for safekeeping.
Remove the main memory
card reader from the
laptop.
CBOC/MBOC

Figure 12: Procedure in case of Untransmitted Results


122. How are the canvass reports generated?

The CCS operator shall generate a Canvass Report before generating and printing COC.
For this purpose, the CCS operator shall:

Before a Certificate of Canvass (COC) can be generated and printed, the CCS operator
must first generate and print a Consolidated Canvass Report. For this purpose, the CCS
operator shall:

Click the CANVASSING
option in the Home page.cl
Click GENERATE
CONSOLIDATED
CANVASS REPORT. A
dialogue box will appear
requiring the insertion of
security tokens.
and type his username
and password. Click OK.
from the USB slot.
and logon. Click OK. The
CCS will display EML FILE
input box.
from the USB slot.
The CCS shall
automatically generate the
Canvass Report for all
positions.
The Print Preview will
appear. Click on the
printer icon. Click OK.
Click CONTINUE at the
bottom of the screen.

Figure 13: Generation and Printing of Consolidated Canvass Report


123. How are the COCs generated and printed?

COCs are generated and printed following the procedure below:
If all expected
clustered precincts
have been
received
Click CANVASSING in
the Home page.
Click CONSOLIDATED
CERTIFICATE OF
CANVASS (COC). A
prompt will require
security tokens.
End If
If not all expected
results are received
M/C/DBOC to verify with
BEI concerned the
reason for non-
transmittal of results.
PBOC to verify with M/
CBOC the reason for
non-transmittal of
municipal/city results.
End If
If results
cannot
be transmitted and
will not affect
elections
Click CANVASSING in
the Home page.
Click GENERATE
CERTIFICATES OF
CANVASS (COC). A
prompt will require
security tokens.
Select the position for
which the COC will be
generated. A prompt will
require security tokens.
USB and type his
username and
password. Click OK.
from the USB slot.
Request another
member of the Board to
insert his USB and type
his username and
password. Click OK.
from the USB slot. The
CCS will automatically
generate the COC for
the position selected.
printer icon then type 8
as the number of copies
to be printed. Click OK.
Click CONTINUE.
To generate the COC
for the next position,
repeat steps 3 through
9.
End If
If results
cannot
be transmitted and
will affect
elections
Board to ask from the
Commission the authority to
generate and print COC for a
position and to proclaim as
winners those whose standing
are not affected by the lacking
results.
End If

Figure 14: Generation and printing of COC


124. What is the manner of transmitting results?

After generating and printing eight (8) copies of the COCs for all positions and announcing
the results, the Board, through the CCS operator, shall immediately transmit the COCs to
the Canvassing Boards concerned, and to the central server. The CCS operator shall

Click ADMINISTRATION from
Home page.
Click TRANSMIT RESULTS in
the Home page. Wait until
positions are listed in the top of
the screen with a message
SUCCESSFULLY
TRANSMITTED.
Click ACCEPT button. The
CCS will automatically display
the Home page.

Figure 15: Transmission of Results
125. What procedure must be followed in the printing of remaining COC Reports?

After transmission of the COCs to the Canvassing Boards concerned and to the central
server, the CCS operator shall:

Click CANVASSING in the
Home page.
Click GENERATE
CERTIFICATES OF
CANVASS (COC). A
prompt will require security
tokens.
Select the position for
which a COC will be
generated. A prompt will
require security tokens.
USB and enter his
username and password.
Click OK.
from the USB slot.
USB and enter his
Click OK.
from the USB slot. The
CCS will automatically
generate the COC for the
position selected.
printer icon and enter 22
as the number of copies to
be printer. Click OK.
Click CONTINUE.
To generate the COC for
the next position, repeat
steps 3 through 9.

Figure 16: Printing of Remaining COC Reports


126. How is the consolidated SOV generated and printed?

Home page.
Click GENERATE
CONSOLIDATED
STATEMENT OF VOTES
(SOV). A dialogue box will
appear.
USB and enter his
Click OK.
from the USB slot.
USB and enter his
Click OK.
from the USB slot.
printer icon and enter 4 as
the number of copies to be
printer. Click OK.
Click CONTINUE.

Figure 17: Generation and Printing of SOVs


127. How is the Certificate of Canvass and Proclamation (COCP) generated?

The CCS operator shall:
Home page.
Click GENERATE
CERTIFICATES OF
CANVASS AND
PROCLAMATION. A
dialogue box will appear.
USB and enter his
Click OK.
from the USB slot.
USB and enter his
Click OK.
from the USB slot.
Click on a position in the
GENERATE
CERTIFICATES OF
CANVASS AND
PROCLAMATION screen
to generate COCP.
If there
are no candidates
with same number of
votes for a
position
Click ACCEPT at the
bottom of the screen
which displays a
decreasing list of votes for
a particular position. CCS
shall generate COCP.
If there is a tie
The Board shall record in
the Minutes the fact of
having candidates with the
same number of votes for
a position.
The Board shall notify the
candidates regarding the
drawing of lots to break
the tie.
Candidates or their reps
shall be present during
canvassing. The Board
shall declare the winner
and arrange the order of
winners in the CCS.
End If
Click on the radio button
beside the name of the
winning candidate. Then
click MOVE UP.
After completing the order,
check the box beside the
command ACCEPT
DEFINED ORDER.
Click ACCEPT. The CCS
shall display the list of
winning candidates in
order and generate
COCP.
The Board shall declare as
elected the winning
candidates.
Click PRINT. The print
preview of the COCP will
be displayed. Type 17 as
the number of copies to be
printed. Click OK.
Repeat until all positions
are generated with COCP.

Figure 18: Generating COCP

128. How is the Audit Log generated and printed?

The CCS operator shall:

Click MONITORING in the
Home page.
Click PRINT LOG option.
Request the Chairman of
USB and enter his
Click OK.
Click PRINT at the bottom
of the screen.
Click the printer icon and
press OK.

Figure 19: Printing of Audit Log

129. What must be done after all the reports, i.e. COC, SOV, COCP, Audit Log are printed?

Immediately after printing copies of the COCs, SOVs and COCP, the Board shall:

The Board shall affix
signatures and thumb
marks on the printed
COCs, SOVs and COCP.
The Board shall ask the
watchers present to affix
their signatures and thumb
marks on the printed
COCs, SOVs and COCP.
The Chairman of the
Board shall publicly
announce the total number
of votes received by each
candidate, stating their
corresponding offices.
The Member-Secretaries
shall announce the posting
of the COCs on the wall
within the premises of the
canvassing area
The Member-Secretaries
shall place in the
corresponding envelopes
with paper seals all
reports.

Figure 20: Post Printing Activities


130. What are the procedures to be taken to ensure that the results generated by the CCS
are backed up?

After all the results have been successfully transmitted, the CCS Operator shall:
Insert a blank disc in the
CD drive.
Click ADMINISTRATION
in the Home page.
Click BACK-UP RESULTS
CCS FILES. Wait until the
back-up process is
completed.
Remove the CD from the
CD drive.
Click ACCEPT. The Home
page will be displayed.
The CCS will display the
positions with reports
generated and a message
SUCCESSFULLY
PROCESSED CD
BACKUP REQUEST.
Place the CD inside an
envelope intended for the
purpose and seal it.
Label the envelope as
TRANSMITTED or NOT
TRANSMITTED.
Indicate in the envelope
the city or municipality and
province.
Sign the envelope.
Repeat steps 1 through 10
to back-up files in two
additional discs.
Turnover the CD to the
Chairman.
Submit to the Reception
and Custody Group of the
Provincial Board of
Canvasser (for C/MBOC)/
National Board of
Canvassers (for PBOC).
The two (2) discs used to
back-up the city/municipal
or provincial results, duly
sealed shall be submitted
to the PBOC/CONGRESS
and Commission.

Figure 21: Backing up CCS results


131. What is the procedure in shutting down the CCS?

After the printing of all the reports and the transmission of the
municipal/city/district/provincial results to all destinations, the following shall be
undertaken:

Click on the EXIT option in
the Home page.
Press the power button.
The screen will display a
message SHUT DOWN
THE COMPUTER.
Turnover the CCS laptop
to the technician.
Click SHUTDOWN.

Figure 22: Shutting down CCS

132. When is the BOC Chairman required to give notice of the BOCs initial and succeeding
meetings?

Not later than 5 May 2010, the BOC Chairman shall give written notice to its members and
to each candidate, political party or coalition of political parties fielding candidates
(hereinafter referred to as political party), and party, organization/coalition participating
under the party-list system (hereinafter referred to as party-list groups) of the date, time
and place of the canvassing, which shall be held, unless otherwise ordered by the
COMELEC, in the session hall of the Sangguniang Bayan/ Panlungsod/Panlalawigan.

Notices of the canvassing shall be posted in the offices of the Election Officer/Provincial
Election Supervisor, as the case may be, and in three (3) conspicuous places in the building
where the canvass will be held.

Similar notices shall also be given for subsequent meetings unless notice has been given in
open session. Proof of service of notice to each member, candidate, political party fielding
candidates and party-list groups shall be attached to and form part of the records of the
proceedings. If notice is given in open session, such fact shall be recorded in the Minutes of
the proceedings.


Failure to give notice of the date, time and place of the meeting of the
BOC is an election offense under Sec. 261 (aa) (1) of the Omnibus Election
Code.
166

Examples:

Where the BOC merely recessed after it convened at 6:00 p.m. because there were no
returns to canvass yet and then resumed its proceedings when the returns arrived, there is
no necessity to send another notice to its members and to each candidate and political
party representing the candidates. In this case, there is no subsequent meeting of the BOC
to speak of.
167
Where there is no doubt that the short notices (barely an hour) given to the candidates
were expressly designed to prevent their attendance, the same is sufficient ground to
annul the canvass.

168
133. When should the BOCs be convened?

The BOCs shall convene at 12:00 oclock noon of May 10, 2010 at the designated place to
initialize the CCS and to receive and canvass the electronically-transmitted ERs or the
COCs. It shall meet continuously until the canvass is completed and may adjourn only for
the purpose of awaiting the other ERs/COCs.
169
134. What is the vote required for the BOC to render a decision in issues and matters
before them?

A majority of the BOC members shall constitute a quorum for the transaction of business,
and, a majority vote of all members thereof shall be necessary to render a decision.
170

166
COMELEC Resolution No. 8809 (30 March 2010), Section 10; See also Republic Act No. 6646 (1988), Section 23.
167
Quilala v. COMELEC, G.R. No. 82726, 13 August 1990.
168
Rufino S. Antonio, Jr. v. COMELEC, G.R. No. L-31604, 17 April 1970.
169
170
COMELEC Resolution No. 8809 (30 March 2010), Section 17; See also Batas Pambansa Blg. 881 (1985), Section 225.

ELECTION OFFENSE

C. Persons Present During Canvassing

135. What rights do registered political parties, coalition of parties, and candidates have
before the BOC and during canvassing?

Each registered political parties, or coalition of political parties, fielding candidates,
accredited political parties, sectoral party/organization or coalition thereof participating
under the party-list system and every candidate has the right to be present and to counsel
during the consolidation/canvass of the ERs or COCs, provided, that only one (1) counsel
may argue for each party or candidate. They shall have the right to observe the
transmission, consolidation, and canvass of the ERs or COCs without touching the CCS,
make observations thereon, and file their challenges in accordance with the rules and
regulations of the COMELEC. The BOC shall not allow any dilatory action.
171
136. Are watchers allowed to be present during canvassing?

See discussion on Watchers.

137. Who are not allowed inside the canvassing room?

Key Point For BOCs:

During the canvass, it shall be UNLAWFUL for the following to enter the room where
the transmission, consolidation, and canvass are being held or to stay within a radius
of fifty (50) meters from such room:

Any officer or member of the Armed Forces of the Philippines;
Any officer or member of the Philippine National Police;
Any peace officer or any armed or unarmed persons belonging to an extra-legal
police agency, special forces, strike forces, or civilian armed forces geographical
units;
Any barangay tanod or any member of barangay self-defense units;
Any member of the security or police organizations of government agencies,
COMELEC, councils, bureaus, offices, instrumentalities, or government-owned or
controlled corporations or their subsidiaries; or
Any member of a privately owned or operated security, investigative, protective
or intelligence agency performing identical or similar functions.
172

171
172

138. Is there an exception to this prohibition?

Yes. The BOC may, whenever necessary, by majority vote, direct in writing for the detail of
policemen or peace officers for their protection, or for the protection of the machines,
election documents and paraphernalia, or for the maintenance of peace and order, in
which case said policemen or peace officers, who shall be in proper uniform, shall stay
outside the room but near enough to be easily called by the Board at any time.
173
139. What is the consequence of the refusal of any person to obey any lawful order of the
BOC or of disorderly conduct in a manner as to disturb or interrupt the proceedings of
the BOC?

The BOC may order, in writing, any peace officer/soldier to take such person in custody
until the adjournment of the meeting. In the absence of any peace officer, any other
competent and able person deputized by the Board, in writing, may execute such order.
The BOC shall have full authority to keep order within the canvassing room or hall and its
premises and enforce obedience to its lawful orders.
174

D. The COCs Effect and their distribution

140. What will be considered as official election results and which shall be used as the
basis for proclamation?

The COCs transmitted electronically and digitally signed
175
shall be considered as official
election results and shall be used as the basis for the proclamation of a winning
candidate.
176
141. What is an SOV?

The COCs shall be supported by the SOVs.

The SOV, which is a tabulation per precinct of the votes garnered by the candidates as
reflected in the ERs, forms the basis of the COC and of the proclamation.

142. What is the importance of the SOV?

Any error in the SOV ultimately affects the validity of the proclamation. If a candidates
proclamation is based on an SOV which contains erroneous entries, it is null and void. It is
no proclamation at all and the proclaimed candidates assumption of office cannot deprive
the COMELEC of the power to annul the proclamation.
177

173
174
175
See discussion on authenticity and due execution, infra.
176
177
Flauta v. COMELEC, G.R. No. 184586, 22 July 2009.


143. Who shall have the responsibility of receiving and safekeeping of the main memory
card and of the hardcopies of ERs?

The BOC may constitute an RCG for the reception and safekeeping of main memory card
and of the hardcopies of ERs at the rate of one (1) RCG for every five hundred (500)
clustered precincts in the city/municipality/district or one (1) RCG for each province for the
reception and safekeeping of the hardcopies of COCs and SOVs.

For this purpose, the Election Officer or the Provincial Election Supervisor shall provide the
RCG with the Project of Precincts of the city/municipality/district or the list of
municipalities/cities in the province, as the case may be.
178
144. What is the composition of the RCG?

The RCG is a 2-member group, composed of government appointive officials. They shall
be designated by the concerned BOC Chairman and shall receive honoraria computed as
that of the BOC members.
179
145. Who are disqualified from being RCG members?

The following are disqualified from being RCG members:

a. casual employees or employees of the Offices of the Provincial Governor, or
City/Municipal Mayor, or Punong Barangay, or the corresponding Sanggunians;
and
b. those related to each other or to any BOC member or to any candidate whose
votes will be canvassed by the BOC, within the fourth civil degree of consanguinity
or affinity.
180

146. What are the duties and responsibilities of the RCG?

The RCG shall:
181
a. Receive from:

i. The BEI, the envelope containing the main memory card of PCOS labeled
TRANSMITTED or NOT TRANSMITTED, and the envelopes containing
the printed copies of the ERs intended for the CBOC/MBOC;
ii. The CBOC/MBOC, the envelope containing the CD of the municipal/city
CCS labeled TRANSMITTED or NOT TRANSMITTED, and the envelope
containing the printed copy of the COC intended for the PBOC;

178
179
180
181

b. Log the date and time of receipt, the condition and serial numbers of each
envelope and its corresponding paper seal, the precinct number, and the
city/municipality/district of the ERs/COCs;

c. Mark:

i. In the Project of Precincts, the corresponding precincts which have the
envelope containing the main memory card labeled NOT
TRANSMITTED;
ii. In the list of cities/municipalities, the corresponding cities/municipalities
which have the envelope containing the CD of the CCS labeled NOT
TRANSMITTED;

d. Log the following:

i. date and time of receipt;
ii. condition and the serial number of corresponding paper seal of the
envelope;
iii. the precinct number of the envelope containing the memory card;
iv. the city/municipality of the envelope containing the CD;

e. Immediately submit to the Board, after recording the necessary data, the envelope
containing the main memory card/CD labeled NOT TRANSMITTED;

f. Log the date and time of receipt, the condition and serial numbers of each
envelope and its corresponding paper seal, the precinct number, and the
city/municipality/district of the ERs/COCs ;

g. Place the envelopes containing the ERs/COCs inside the ballot box, close and lock
the same with padlocks;

h. Forward to the Board, the ballot boxes containing the ERs/ COCs and one (1) copy
of the list of precincts/ list of cities/municipalities/districts as marked; and

i. Follow steps (b) to (d) of this section for the envelopes containing memory card/CD
labeled TRANSMITTED and thereafter, submit to the Board.


147. How many copies of the COCPs and SOVs shall be produced and how will the copies
be distributed?

The Board shall generate and print sufficient copies of the COCP and SOV to be distributed
as follows:
182
BOC Concerned

Details of Distribution
MBOC/CBOC 1. Election Records and Statistics Department (ERSD of the
COMELEC;
2. For posting;
3. Chairman, MBOC/CBOC;
4. Secretary, Sangguniang Bayan/Panlungsod;
5. Municipal Treasurer;
6. Winning Candidate for Mayor; Winning Candidate for Vice-Mayor;
and
7. Winning Candidates for members of the Sangguniang
Bayan/Panlungsod;

The copies of the COCP for 1, 2, 3, 4, and 5 shall be supported by the
SOV by precinct containing the total number of votes obtained by each
candidate in each precinct and the grand total they obtained in the
entire municipality/city/district. Said documents shall be signed and
thumb marked by the Chairman and members of the MBOC/CBOC.

Copies 1, 3, 4 and 5 shall be individually folded from top to bottom,
sealed with serially numbered paper seals (CEF No. 12) and placed
inside their corresponding envelopes, which shall likewise be sealed
with serially numbered paper seals.

The USB Key used to back-up the ER/precinct consolidated results will
be placed inside an envelope, duly sealed, and submitted to the PBOC.

CBOC in cities
compromising one or
more legislative
districts/ highly
urbanized cities

1. For winning candidate for Congressman/Member of House of
Representatives:

1.1. To the COMELEC in Manila;
1.2. For posting on the bulletin board of the city hall;
1.3. To be kept by the BOC Chairman;
1.4. To the Regional Election Director;
1.5. To the Secretary-General of the House of Representatives;
and
1.6. To the winning candidates.

The first copy shall be placed in the corresponding envelope, together
with a copy of the Statement of Votes by precinct.

The second copy shall be posted on the bulletin board of the city hall.

182

2. For the Winning Candidates for City Offices

2.1. Secretary of the Sangguniang Panlungsod;
2.2. CBOC Chairman;
2.3. COMELEC;
2.4. City Treasurer;
2.5. Regional Election Director;
2.6. Each of the winning candidates proclaimed; and
2.7. One (1) copy for posting on the bulletin board of the city hall.

The first five (5) copies shall be separately folded and placed in their
corresponding envelopes.

A copy of the SOVs by precinct shall be attached to the copies for the
Secretary of the Sangguniang Panlungsod, CBOC Chairman, and the
COMELEC.

PBOC

1. To the ERSD;
2. To the PBOC Chairman;
3. To the Secretary of the Sangguniang Panlalawigan;
4. To the Regional Election Director; and
5. To each of the winning candidates.

The COCP shall be signed and thumb marked by the PBOC Chairman
and members, and the watchers, if available.

The PBOC shall also print three (3) copies of the supporting SOVs by
City/Municipality which shall be attached to copies (1), (2) and (3) of the
COCP. Copies (1), (2), (3) and (4) shall then be individually folded from
top to bottom, sealed with paper seals such that the certificates cannot
be opened without breaking the seal, and placed inside their respective
envelopes which shall likewise be sealed with paper seals.

148. May the COMELEC do an unofficial quick count separate from its designated citizens
arm?

No. The official and unofficial canvass, both to be administered by the COMELEC, would
most likely not tally. In the past elections, the "unofficial" quick count conducted by the
NAMFREL had never tallied with that of the official count of the COMELEC, giving rise to
allegations of "trending" and confusion. With a second "unofficial" count to be conducted
by the COMELEC in addition to its official count, allegations of "trending" would most
certainly be aggravated. As a consequence, the electoral process would be undermined.

As it stands, the COMELECs "unofficial" quick count would be but a needless duplication
of the NAMFRELs "quick" count, an illegal and unnecessary waste of government funds
and effort.
183

183
Sixto S. Brillantes, Jr., et al. v. COMELEC, G.R. No. 163193, 15 June 2004.


149. May independent candidates and other registered parties be entitled to a copy of the
COCs?

Yes. It shall be the duty of the citizens' arm designated by the COMELEC to conduct an
unofficial count to furnish independent candidates copies of the COCs at the expense of
the requesting party.
184
The BOC shall also furnish all other registered parties copies of the COCs at the expense of
the requesting party.

185
Any of the recipients of the printed or digital copies of the COCs and the supporting SOVs
may conduct an unofficial consolidation of votes and may announce the result thereof to
the public.

186
150. What is the duty of the BOC in relation to the manner of posting the COCs?

a. Immediately after the sixth (6
th
) copy of the COCs and its supporting SOVs are
printed, the BOC Chairman shall announce the posting of said copies on a wall
within the premises of the canvassing center, which must be sufficiently lighted
and accessible to the public. Any person may view or capture an image of the COC
or the supporting SOV by means of any data capturing device such as, but not
limited to, cameras at any time of the day for forty-eight (48) hours following the
posting.

b. After such period, the BOC Chairman shall detach the COC from the wall and keep
the same in his custody to be produced, as may be requested by any voter, for
image or data capturing or for any lawful purpose as may be ordered by competent
authority.
187
c. The COMELEC shall also post its digital files in its website for the public to view or
download at any time of the day. The COMELEC shall maintain the files for at least
three (3) years from the date of posting.

188

184
185
186
187
188

151. What procedures are to be taken by the Boards after canvassing?

The Chairman of the Boards shall personally deliver by fastest means the hard copies of
COCs and SOVs including the back-up CDs to the following:

BOC Recipient What

MBOC/CBOC

PBOC

Copy of COC for:

President and Vice-
President,
Senator,
Party-List,
Member, House of
Representatives,
Governor, Vice-Governor
and Sangguniang
Panlalawigan

PBOC, CBOC in
cities
comprising two
or more
legislative
districts, and
DBOC :

Congress sitting as the National
BOC

COMELEC sitting as the
National BOC for Senator and
Party-List
189

Copy of COC for the
President and Vice-
President;

152. How do BOCs safeguard hard copies of ERs or COCs, back-up CDs and CCS?

The BOCs shall place the ERs/COCs in ballot boxes that shall be locked with three (3)
padlocks and one (1) serially numbered self-locking seal. The BOC members shall each
keep a key to the three (3) padlocks. The serial number of every seal used shall be entered
in the Minutes.

The ballot boxes shall be kept in a safe and secured room before, during and after the
canvass. The door to the room shall be locked with three (3) padlocks with the keys thereof
kept by each BOC member.

The watchers shall have the right to guard the room.
190

189
190


153. In addition to offenses already defined under the Omnibus Election Code, what other
acts considered as election offenses relative to canvassing?

The following shall be guilty of an election offense:

The following acts relative to canvassing shall constitute an election offense
191
Removing the COC posted on the wall, whether within or after the
prescribed forty-eight (48) hours of posting;
:

Defaces the COC in any manner;
Simulating an actual or copies (print or digital) of COC or SOV;
Simulating the certification of a COC or SOV;
Removing the COC or its supporting SOV from the wall for any purpose
other than immediately transferring them to a more suitable place;
Signing or authenticating a print of the COC or its supporting SOV outside
of the polling place;
Signing or authenticating a print which bears an image different from the
COC or SOV produced after counting and posted on the wall;
Tampering, increasing, or decreasing the votes received by a candidate;
Refusing, after proper verification and hearing, to credit the correct votes
or deduct such tampered votes
Note: Large scale or substantial tampering, increase or decrease of votes or the
refusal to credit the correct votes and/or to deduct tampered votes shall be
considered a SPECIAL election offense to be known as ELECTORAL
SABOTAGE and the penalty to be imposed shall be life imprisonment.

154. What is the manner of authenticating Electronically Transmitted ERs?

The COMELEC shall authenticate the COCs on a showing that:

a. Each COC was executed, signed and thumb marked by the BOC Chairman and
members and transmitted or caused to be transmitted by them;
b. Each COC contains the names of all of the candidates for President and Vice-
President or Senator, as the case may be, and their corresponding votes in words
and in figures;
c. There exists no discrepancy in other authentic copies of the COC or in any of its
supporting documents such as the SOV by city/municipality or by precinct, or

191
ELECTION OFFENSE

discrepancy in the votes of any candidate in words and figures in the certificate;
192
d. There exists no discrepancy in the votes of any candidate in words and figures in
the COCs against the aggregate number of votes appearing in the ERs of precincts
covered by the COCs, provided that certified printed copies of ERs or COCs may be
used for the purpose of verifying the existence of the discrepancy.

and
193
e. The process of authentication may be supplemented, where applicable, by
appropriate authentication and certification procedures for electronic data,
electronic documents and electronic signatures as provided in Republic Act No.
8792, or the Electronic Commerce Act,

194

192
Aquilino L. Pimentel III v. COMELEC, et al., G.R. No. 178413, 13 March 2008.
193
Republic Act No. 7166 (1991), Section 30, as amended by Republic Act No. 9369 (2007), Section 30; See also Aquilino L. Pimentel III v.
COMELEC, et al. , G.R. No. 178413, 13 March 2008.
194
Republic Act No. 8792 (2000), Section 11 states:

Section 11. Authentication of Electronic Data Messages and Electronic Documents.- Until the Supreme Court by appropriate rules shall
have so provided, electronic documents, electronic data messages and electronic signatures, shall be authenticated by
demonstrating, substantiating and validating a claimed identity of a user, device, or another entity is an information or
communication system, among other ways, as follows;

(a) The electronic signatures shall be authenticated by proof than a letter , character, number or other symbol in electronic form
representing the persons named in and attached to or logically associated with an electronic data message, electronic document, or
that the appropriate methodology or security procedures, when applicable, were employed or adopted by such person, with the
intention of authenticating or approving in an electronic data message or electronic document;

(b) The electronic data message or electronic document shall be authenticated by proof that an appropriate security procedure, when
applicable was adopted and employed for the purpose of verifying the originator of an electronic data message or electronic
document, or detecting error or alteration in the communication, content or storage of an electronic document or electronic data
message from a specific point, which, using algorithms or codes, identifying words or numbers, encryptions, answers back or
acknowledgement procedures, or similar security devices.

The Supreme Court may adopt such other authentication procedures, including the use of electronic notarization systems as
necessary and advisable, as well as the certificate of authentication on printed or hard copies of the electronic documents or
electronic data messages by electronic notaries, service providers and other duly recognized or appointed certification authorities.

The person seeking to introduce an electronic data message or electronic document in any legal proceeding has the burden of
proving its authenticity by evidence capable of supporting a finding that the electronic data message or electronic document is what
the person claims it to be.

In the absence of evidence to the contrary, the integrity of the information and communication system in which an electronic data
message or electronic document is recorded or stored may be established in any legal proceeding

a.) By evidence that at all material times the information and communication system or other similar device was operating in a manner
that did not affect the integrity of the electronic data message or electronic document, and there are no other reasonable grounds to
doubt the integrity of the information and communication system,

b.) By showing that the electronic data message or electronic document was recorded or stored by a party to the proceedings who is
adverse in interest to the party using it; or

c.) By showing that the electronic data message or electronic document was recorded or stored in the usual and ordinary course of
business by a person who is not a party to the proceedings and who did not act under the control of the party using the record.

as well as the rules promulgated by the

Supreme Court pursuant thereto, or A.M. NO. 01-7-01-SC. - Re: Rules on Electronic
Evidence.
195
E. Remedies

155. What issues may be raised during the consolidation/canvass?

Issues affecting the composition or proceedings of the BOCs may be initiated by filing a
verified petition before the BOC or directly with the COMELEC.

If the petition is filed directly with the BOC, its decision may be appealed to the COMELEC
within three (3) days from issuance thereof. However, if commenced directly with the
COMELEC, the verified petition shall be filed immediately when the BOC begins to act
illegally, or at the time of the appointment of the BOC member whose capacity to sit as
such is objected to.
196
156. What issues may no longer be raised during the consolidation/canvass?

There shall be no pre-proclamation cases on issues/controversies relating to the
generation/printing, transmission, receipt and custody, and appreciation of ERs or the
COCs.

157. What happens if the COCs, duly certified by the BOC of each province, city of district,
appears to be incomplete?

The Senate President or COMELEC Chairman shall require the BOC concerned to transmit,
by personal delivery, the ERs from polling places that were not included in the COC and
supporting statements.

Said ERs shall be submitted by personal delivery within two (2) days from receipt of
notice.
197

195
Republic Act No. 8436 (1997), Section 30, as amended by Republic Act No. 9369 (2007), Section 25; A.M. NO. 01-7-01-SC, Rule 5, Sec.
2 states:

SEC. 2. Manner of authentication. Before any private electronic document offered as authentic is received in evidence, its
authenticity must be proved by any of the following means:

(a) by evidence that it had been digitally signed by the person purported to have signed the same;
(b) by evidence that other appropriate security procedures or devices as may be authorized by the Supreme Court or by law for
authentication of electronic documents were applied to the document; or
(c) by other evidence showing its integrity and reliability to the satisfaction of the judge.

196
197


158. What if any COC or supporting SOV by city/ municipality or by precinct bears erasures
or alterations?

When it appears that any COC or supporting SOV by city/municipality or by precinct bears
erasures or alterations, which may cast doubt as to the veracity of the number of votes
stated on such COC or SOV, and may affect the result of the election, upon the request of
the presidential, vice-presidential or senatorial candidate concerned or his party, Congress
or COMELEC en banc, as the case may be, shall, for the sole purpose of verifying the actual
number of votes cast for President and Vice-President or Senator, count the votes as they
appear in the copies of the ERs submitted to it.
198
159. Do formal defects alone on the ERs, in their preparation and delivery for canvassing,
justify their exclusion?

No. While formal defects may involve a violation of the rules governing the preparation
and delivery of ERs for canvassing, they do not necessarily affect the authenticity and
genuineness of the subject ERs as to warrant their exclusion from the canvassing.
199
As long as the ERs, which on their face, appear regular and wanting of any physical signs of
tampering, alteration, or other similar vice, such ERs cannot just be unjustifiably
excluded.

200
160. What are considered formal defects?

Formal defects include:

a. failure to close the entries with the signatures of the election inspectors,
b. lack of inner and outer paper seals,
c. canvassing by the BOC of copies not intended for it,
d. lack of time and date of receipt by the BOC of the ERs,
e. lack of signatures of petitioners' watchers; and lack of authority of the person
receiving the ERs.

161. Is there an exception to the rule that ERs which on their face appear regular and
wanting of any physical signs of tampering, alteration or other similar vice cannot
just be unjustifiably excluded?

Yes. If the COMELEC, in the exercise of its duties under the Election Code, can require
BOCs to consider only genuine and authentic, not falsified, ERs, it can logically require
such BOCs to exclude from the canvass ERs that were actually the product of coercion,
even if they be clean in their face. An ER prepared at the point of a gun is no ER at all; it is
not one notch above a falsified or spurious ER.
201

198
199
Ocampo v. COMELEC, G.R. No. 137470, 15 February 2000.
200
Ocampo v. COMELEC, G.R. No. 137470, 15 February 2000.
201
Rufino S. Antonio, Jr. v. COMELEC, G.R. No. L-31604, April 1970; See also Pacis v. Comelec, G.R. No. L-29026, 28 September 1968.


162. When is a manual counting of votes warranted?

RANDOM MANUAL AUDIT

Where the AES is used, there shall be a random manual audit in one
precinct per congressional district randomly chosen by the COMELEC in
each province and city. Any difference between the automated and
manual count will result in the determination of the root cause and
initiate a manual count for those precincts affected by the computer or
procedural error.
202

163. Are there other instances where a manual count may be resorted to?

Yes. The COMELEC is not precluded from conducting a manual count when the automated
counting system fails; for example, where the error in counting is not machine related or
where a manual count is reasonable, as it was the only way to count the decisive local
votes.
203
The Constitution gives the COMELEC the broad power "to enforce and administer
all laws and regulations relative to the conduct of an election, plebiscite, initiative,
referendum and recall."
204
In another instance, where the counting machine assigned to the municipality did not
reflect the true results of the voting, i.e. the votes were not reflected in the printout of the
ERs since per ERs of their precincts, the candidate voted for obtained "zero" and after a
verification of the printout of some ERs as against the official ballots, it was discovered
that votes cast in favor of a mayoralty candidate were credited in favor of the opponents, a
manual counting of the votes was allowed.

205

202
203
Maruhom v. COMELEC, et al., G.R. No. 139357, 5 May 2000.
204
The 1987 Philippine Constitution, Article IX (C), Section 2(1).
205
Loong v. COMELEC, G.R. No. 133676, 14 April 1999.


164. When is there a failure of election?

FAILURE OF ELECTION

A failure of election may be declared in the following
instances:

If on account of force majeure, terrorism, fraud, or
other analogous causes, the election in any polling
place has not been held on the date fixed or has been
suspended before the hour fixed by law for the closing
of the voting; or
After the voting and during the preparation and the
transmission of the ERs or in the custody or in its
canvass, such election results in a failure to elect; and
Any of such cases, the failure or suspension of election
would affect the result of the election.
206

165. What does not constitute failure of elections?

The existence of factors, such as lack of notice of the date and time of canvass; fraud,
violence, terrorism and analogous causes; disenfranchisement of voters; presence of flying
voters; and unqualified BEI members, do not necessarily constitute a failure of election.
These grounds are proper only in an election contest but not in a petition to declare a
failure of election and to nullify a proclamation.

The COMELEC can call for the holding or continuation of election by reason of failure of
election only when the election is not held, is suspended, or results in a failure to elect. The
latter phrase, in turn, must be understood in its literal sense, which is "nobody was
elected."
207
166. What may be done in instances where there is a failure of election?

An interested party may file a verified petition. After due notice and hearing, the
COMELEC may call for the holding or continuation of the election not held, suspended, or
which resulted in a failure to elect but not later than thirty (30) days after the cessation of
the cause of such postponement or suspension of the election or failure to elect.
208

206
207
Borja v. COMELEC, G.R. No. 120140, 21 August 1996.
208


167. Who has the power to declare a failure of election?

The COMELEC, sitting en banc, by a majority vote of its members, may decide the
declaration of failure of election and the calling of special election.
209
168. What are the jurisdictional facts that must be alleged in a petition for declaration of
failure of election?

Before the COMELEC can act on a verified petition seeking to declare a failure of election
two (2) conditions must concur, namely:

a. No voting took place in the precinct or precincts on the date fixed by law, or even if
there was voting, the election resulted in a failure to elect; and

b. The votes not cast would have affected the result of the election.

Note that the cause of such failure of election could only be any of the following: force
majeure, violence, terrorism, fraud, or other analogous causes.
210
169. What is the consequence of a declaration of failure of election?

The COMELEC, sitting en banc, may call a special election.
211
170. What can an interested party do to contest the ERs and matters relating to the
preparation, transmission, receipt, custody, and appreciation of the ERs and the
COCs?

Questions affecting the preparation, transmission, receipt, custody, and appreciation of
the ERs and the COCs shall be brought in the first instance before the BOC only
212
, in
accordance to the following procedure
213
a. Any candidate, political party or coalition of political parties contesting the
inclusion or exclusion in the canvass of any ERs on any of the grounds authorized
under Article XX or Sections 234, 235 and 236 of Article XIX of BP Blg. 881 shall
submit their oral objection to the BOC Chairman at the time the questioned return
is presented for inclusion in the canvass. Such objection shall be recorded in the
Minutes of the Canvass.
:

b. Upon receipt of any such objection, the BOC shall automatically defer the canvass
of the contested returns and shall proceed to canvass the returns which are not
contested by any party.

209
Batas Pambansa Blg. 881 (1985), Section 6; Republic Act No. 7166 (1991), Section 4.
210
Banaga v. COMELEC, GR No. 134696, July 31, 2000.
211
212
Republic Act No. 7166 (1991), Section 17; See also Aquilino L. Pimentel III v. COMELEC, et al., G.R. No. 178413, 13 March 2008.
213

c. Simultaneous with the oral objection, the objecting party shall also enter his
objection in the form for written objections to be prescribed by the COMELEC.
Within twenty-four (24) hours from and after the presentation of such an
objection, the objecting party shall submit the evidence in support of the
objection, which shall be attached to the form for written objections. Within the
same period of twenty-four (24) hours after presentation of the objection, any
party may file a written and verified opposition to the objection in the form also to
be prescribed by the COMELEC, attaching thereto supporting evidence, if any. The
BOC shall not entertain any objection or opposition unless reduced to writing in
the prescribed forms. The evidence attached to the objection or opposition,
submitted by the parties, shall be immediately and formally admitted into the
records of the BOC by the BOC Chairman affixing his signature at the back of each
every page thereof.

d. Upon receipt of the evidence, the BOC shall keep the contested returns, consider
the written objections thereto and opposition, if any, and summarily and
immediately rule thereon. The BOC shall enter its ruling on the prescribed form
and authenticate the same by the signatures of its members.

e. Any party adversely affected by the ruling of the BOC shall immediately inform the
BOC if he intends to appeal said ruling. The BOC shall enter said information in the
Minutes of the Canvass, set aside the returns, and proceed to consider the other
returns.

f. After all the uncontested returns have been canvassed and the contested return
ruled upon, the BOC shall suspend the canvass. Within forty-eight (48) hours
therefrom, any party adversely affected by the ruling may file with the BOC a
written and verified notice of appeal; and within an inextendible period of five (5)
days thereafter an appeal may be taken to the COMELEC.

g. Immediately upon receipt of the notice of appeal, the BOC shall make an
appropriate report to the COMELEC, elevating therewith the complete records
and evidence submitted in the canvass, and furnishing the parties with copies of
the report.

h. On the basis of the records and evidence elevate to it by the BOC, the COMELEC
shall decide summarily the appeal within seven (7) days from receipt of said
records and evidence. Any appeal brought before the COMELEC on the ruling of
the BOC, without the accomplished forms and the evidence appended, shall be
summarily dismissed.

i. The decision of the COMELEC shall be executory after the lapse of seven (7) days
from receipt of said decision by the losing party.

j. The BOC shall not proclaim any candidate as winner unless authorized by the
COMELEC after the latter has ruled on the objection brought to it on appeal by the

losing party. Any proclamation made in violation hereof shall be void ab initio,
unless the contested returns will not adversely affect the results of the election.

k. Any objection on the ERs before the CBOC or MBOC, or on the municipal COCs
before the PBOC or district BOC in Metro Manila Area, shall be specifically noticed
in the Minutes of their respective proceedings."
214

171. What can an interested party do to contest matters affecting the BOC composition or
proceedings?

Questions affecting the composition or proceedings of the BOC may be initiated in the
BOC or directly with the COMELEC.
215
Parties adversely affected by a ruling of the BOC on questions affecting the composition or
proceedings of the BOC may appeal the matter to the COMELEC within three (3) days
from the ruling on such objection. The COMELEC shall summarily decide the case within
five (5) days from its filing.

216
172. What is the consequence if a person presents in evidence a simulated copy of an ER,
COC or SOV, or a printed copy of an ER, COC or SOV bearing a simulated certification
or a simulated image?

Any person who presents in evidence a simulated copy of an ER, COC, or SOV, or a printed
copy of an ER, COC, or SOV bearing a simulated certification or a simulated image shall be
guilty of an election offense and shall be penalized in accordance with the Omnibus
Election Code.
217
173. May interested parties bring the question of whether or not there had been terrorism,
vote buying, and other irregularities in the election before the BOC or the COMELEC in
a pre-proclamation case?

See also section on Electoral Sabotage.

No. The powers of the COMELEC are essentially executive and administrative in nature
and the question of whether or not there had been terrorism, vote buying, and other
irregularities, such as in the appreciation of ballots in the election should be ventilated in a
regular election protest or election contest and not via a pre-proclamation case.

The BOC is a ministerial body. It is enjoined by law to canvass all votes on ERs submitted to
it in due form. Its powers are "limited generally to the mechanical or mathematical
function of ascertaining and declaring the apparent result of the election by adding or

214
215
216
217

compiling the votes cast for each candidate, as shown on the face of the returns before
them, and then declaring or certifying the result so ascertained.
218
Neither the Constitution nor statute has granted the COMELEC or the BOCs the power, in
the canvass of ERs, to look beyond the face of these ERs once satisfied of their
authenticity.

219

218
Abes v. COMELEC, G.R. No. L-28348, 15 December 1967; See also Sanchez v. COMELEC, G.R. No. L-78461, 12 August 1987.
219
Abes v. COMELEC, G.R. No. L-28348, 15 December 1967; See also Sanchez v. COMELEC, G.R. No. L-78461, 12 August 1987.


X. PRE-PROCLAMATION CONTROVERSIES

174. What are pre-proclamation controversies?

Pre-proclamation controversies refer to any question about the composition and
proceedings of the BOC.
220
175. Does a pending pre-proclamation case suspend proclamation?
After the proclamation, a controversy becomes an election
contest.

A pending pre-proclamation case only suspends the proclamation of a winning candidate if
he will not be affected by the outcome of the pre-proclamation case. The COMELEC may
order the proclamation of the winning candidate as long as he will not be affected by the
pending pre-proclamation case.

176. What issues may be raised in a pre-proclamation case?

The following shall be proper issues that may be raised in a pre-proclamation case
221
a. Illegal composition or proceedings of the BOC;
:

222
b. Illegal proceedings of the BOC;

223
c. The canvassed ERs contain discrepancies in the same returns or in other
authentic copies;

224
d. When the ERs are delayed, lost, or destroyed;
225
e. The ERs were prepared under duress, threats, coercion, or intimidation, or
they are obviously manufactured or not authentic; and

f. When substitute or fraudulent returns in controverted polling places were
canvassed, the results of which materially affected the standing of the
aggrieved candidate or candidates.

177. What issues are explicitly prohibited to be raised in a pre-proclamation case under the
AES?

There shall be no pre-proclamation cases on issues/controversies relating to the
generation/printing, transmission, receipt and custody, and appreciation of the ERs or the
COCs.
226

220
Batas Pambansa Blg. 881 (1985), Section 241; See also COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 4, Section 6.
221
COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 3, Section 1, which eliminates the following grounds under Batas
Pambansa Blg. 881 (1985), when the Resolution clearly stated that the basis of the canvass shall be electronically transmitted results,
and not the Printed Election Returns:

a. The canvassed ER are incomplete,
b. The canvassed ER contain material defects,
c. The canvassed ER appears to be tampered with or falsified.
222
Batas Pambansa Blg. 881 (1985), Section 243; COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 3, Section 1.
223
Batas Pambansa Blg. 881 (1985), Section 243; COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 3, Section 1.
224
225
Batas Pambansa Blg. 881 (1985), Section233.

178. May other grounds be subject of a pre-proclamation case?

No. Under the AES, only the composition and proceedings of the BOC may be raised in a
pre-proclamation controversy. The scope of a pre-proclamation controversy is limited to
the issues enumerated under the COMELECs General Instructions and under Sections 233
and 243 of the Omnibus Election Code. Such an enumeration of the issues that may be
raised in a pre-proclamation controversy is restrictive and exclusive.
227
179. When is there an illegal composition of the BOC?

There is an illegal composition of the BOC when, among other similar circumstances, any
of the members do not possess legal qualifications and appointments.
228
180. Will the CCS Operators qualifications be included in the consideration of an illegal
composition of the BOC?
(See BOC
Composition Table)

Yes. The information technology-capable person required to assist the BOC by Republic
Act No. 9369 shall be included as among those whose lack of qualifications may be
questioned.
229
181. When is there an illegal proceeding of the BOC?

There is an illegal proceeding of the BOC when the canvassing is a sham or mere
ceremony, the results of which are pre-determined and manipulated.
230
182. What are considered evidence of an illegal proceeding of the BOC?

Any of the following circumstances indicate an illegal proceeding of the BOC
231
a. hurried canvassing,
:
b. terrorism,
c. lack of sufficient notice to the members of the BOCs, and
d. Improper venue
183. May challenges against proceedings of the BEI be subject of a pre-proclamation case?

No. Pre-proclamation cases are limited to challenges directed against the BOC, not the
BEI.
232

226
227
Ututalum vs. COMELEC, G.R. No. 84843-44,22 January 1990; citing Bautista vs. COMELEC, G. R. No. 78994, 10 March 1988.
228
COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 4.
229
COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 4, Section 1.
230
COMELEC Resolution No. 8804 (March 22, 2010), Part II, Rule 4, Section 2.
231
COMELEC Resolution No. 8804 (March 22, 2010). Part II, Rule 4, Section 2.
232
Ututalum vs. COMELEC, G.R. No. 84843-44, 22 January 1990.


The right to be present,
The right to be represented by counsel during the canvass of
election returns, or certificates of canvass, and
The right to obtain a copy of the SOV per precinct and a copy
of the COC duly authenticated by the BOC.
184. May a padded voters list be subject of a pre-proclamation case?

No. A padded voters' list is clearly not among the issues that may be raised in a pre-
proclamation controversy. It is a proper ground for an election protest.
233
185. Who may raise a pre-proclamation controversy?

A pre-proclamation controversy may be raised by the candidate or by any registered
political party or coalition of political parties, or by any accredited and participating party
list group.
234
186. What are the rights of political parties and candidates before the BOC in pre-
proclamation cases?

187. What are the limitations to these rights?

Only one counsel may argue for each registered political party, organization, or coalition of
political parties, accredited citizens' arm, or candidate.

No dilatory action shall be allowed by the BOC. It may impose time limits for oral
arguments.

188. How are pre-proclamation cases initiated?

Pre-proclamation cases may be initiated in the BOC or directly with the COMELEC with a
verified petition clearly stating the specific ground/s for the illegality of the composition
and/or proceedings of the BOC.
235

233
Espaldon vs. COMELEC, L-78987, 25 August 1987.
234
Batas Pambansa Blg. 881 (1985), Section 241, as amended by COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 3, Section
1.
235


189. When must a petition for a pre-proclamation case be filed?

Petitions for a pre-proclamation case must be filed immediately:

a. For illegal composition
236

:
i. When the unqualified BOC member is appointed prior to canvassing, upon
exercise of his/her powers and duties as a BOC member,
ii. When the unqualified BOC member is appointed after the canvassing, at the
time of his/her appointment.

b. For illegal proceedings: When the proceedings become illegal
237

.

236
COMELEC Resolution No. 8804 (22 March, 2010), Part II, Rule 4, Section 4.
237

190. What are the procedures in initiating and resolving pre-proclamation cases?

If filed directly with the BOC:
238

238
COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 4, Section 5 (a).
Petitioner Board of Canvassers (BOC) COMELEC
Submit
Petition
BOC announces
filing and grounds
raised
BOC deliberates
on the Petition
BOC issues a
written resolution
BOC in
favor of
the
Petition?
BOC informs
COMELEC
Petitioner
notifies
BOC of
intent to
appeal
within 3
days
BOC forwards
the entire
records to
COMELEC
COMELEC clerk
will docket
Petition
Petitioner
submits
Memorandu
m on
Appeal
within 48
hours
COMELEC makes
the appropriate
action
COMELEC en banc
renders decision
on appeal
YES NO

Figure 23: Preproclamation Cases Filed Directly with BOC

If filed directly with the COMELEC:
239

191. What are the procedures in filing pre-proclamation cases if the illegality of the
proceedings of the BOC is discovered after the official proclamation of the supposed
results?

239
COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 4, Section 5 (b).
Petitioner Board of Canvassers (BOC) COMELEC
Submit

BOC files an answer

COMELEC clerk will

COMELEC en banc
resolves the

COMELEC clerk sends
summons to BOC
Figure 25: Procedure if illegality of BOC proceedings is discovered after proclamation
Figure 24: Preproclamation Cases Filed Directly with COMELEC
Submit
Petition
BOC files an answer
within 48 hours
COMELEC clerk
will docket
Petition
COMELEC en
banc resolves
the Petition
within 5 days
COMELEC clerk
sends summons
to BOC

192. Will the receipt by the BOC of the electronically transmitted precinct, municipal, city,
or provincial results, be suspended by the filing of said petition?

No. In no case shall the receipt by the BOC of the electronically transmitted precinct,
municipal, city, or provincial results, be suspended by the filing of said petition.
240
193. Will the formal proclamation of the official results of the election be suspended by
filing the Notice of Appeal on the BOC?

No. The notice of appeal on the BOC shall not suspend the formal proclamation of the
official results of the election until the final resolution of the appeal.
241
194. Can an affidavit serve as evidence for a pre-proclamation controversy?

No. Mere affidavits cannot be relied on as evidence that will substantiate the objections.
242
195. Who hears and decides pre-proclamation cases?

Pre-proclamation cases are heard and decided by the COMELEC
243
. However candidates
in the Presidential, Vice-Presidential, Senatorial and Congressional Elections are
prohibited from filing pre-proclamation cases.
244
196. When can candidates in the Presidential, Vice-Presidential, Senatorial and
Congressional Elections file pre-proclamation cases?

Pre-proclamation cases for the Presidential, Vice-Presidential, Senatorial and
Congressional Elections are allowed in the following circumstances:
245
a. Correction of manifest errors;

b. Questions affecting the composition or proceedings of the BOC;
246
c. Determination of the authenticity and due execution of the COCs.
and

197. How is a pre-proclamation case considered for judgment?

Upon receipt of the evidence, the BOC shall take up the controversy, consider the written
objections and oppositions, and immediately rule on the petition by a majority vote.

There must be notice and hearing. Then, after the hearing, it is also necessary that the
tribunal show substantial evidence to support its ruling
247

240
COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 4, Section 5 (a) (4).
241
COMELEC Resolution No. 8804 (22 March 2010), Part II, Rule 4, Section 5 (a) (5).
242
Cordero vs. COMELEC, G.R. No. 134826, 6 July 1999.
243
244
245
Pimentel vs. COMELEC, G.R. No. 178413, 13 March 2008.
246
Republic Act No. 7166 (1991), Section 15, Republic Act No. 7166 (1991), as amended by Republic Act No. 9369 (2007), Section 38.
247
Sandoval vs. COMELEC, G.R. No. 133842, 26 January 2000; citing Reyes vs. COMELEC, G.R. No. 52699, 15 May 1980.


198. May the COMELEC rule on the petition without conducting a hearing?

No. The law requires that the hearing be held before the COMELEC rules on the
petition.
248
199. How does the COMELEC consider a case on appeal?

The COMELEC shall decide on the case within seven (7) days from the receipt of the
records and evidence. The decision of the COMELEC shall take effect seven (7) days after
the losing party receives a copy of the decision.

200. What are the remedies that may be afforded in a pre-proclamation case?

a. Recount of votes,
249
b. Annulment of proclamation, when the BOC failed to issue a timely ruling,
250
c. Termination of canvassing and proclamation of the elected candidates on the basis
of the available ERs if the missing ERs will not affect the results of the election, in
case of delayed ERs.

251

201. When may a recount of canvass votes be done?

A clear showing, after a hearing, that the ER canvassed:
252
a. appear to have been tampered with, falsified or prepared under duress;

b. contain discrepancies in the votes credited to any candidate, the difference of
which affects the result of the election.

202. When will a proclamation be annulled on the basis of a pre-proclamation controversy?

A proclamation may be annulled when the BOC fails to issue a timely ruling on the
controversy, depriving the complainant an opportunity to appeal.
253
203. Could a proclamation of a winning candidate be made while a Motion for
Reconsideration is pending?

Yes. The BOC need not wait for the resolution of a Motion for Reconsideration of a pre-
proclamation controversy pending before the COMELEC
254

248
Sandoval vs. COMELEC, G.R. No. 133842, 26 January 2000.
249
Chavez vs. COMELEC, G.R. No. 1055323, 3 July 1992.
250
Sema vs. COMELEC, G.R. No. 134163-64, 13 December 2000.
251
252
Chavez vs. COMELEC, G.R. No. 1055323, 3 July 1992; citing Sanchez v. Commission on Elections, G.R. No. L-78461, 12 August 1987.
253
Sema vs. COMELEC, G.R. No. 134163-64, 13 December 2000.
254
Chu vs. COMELEC, G.R. No. 135423, 29 November,1999.


204. May the COMELEC annul the proclamation of a candidate based on new additional
evidence presented in a pre-proclamation controversy?

No. The COMELEC cannot base the annulment of a proclamation based on new and
additional evidence. Doing so deprives the parties and the BOC the opportunity to refute
them
255

255
Velayo vs. COMELEC, G.R. No. 135613,9 March 2000.


XI. ELECTION PROTEST and QUO WARRANTO

205. Is it still possible to contest the election even after the proclamation?

Yes. There are two (2) remedies available to contest the election after proclamation
election protest and quo warranto.

206. What is an election protest?

It is a procedure to contest the election or the return of an elective official.
256
207. Who can file an election protest?

Any losing candidate who has duly filed a certificate of candidacy and has been voted for
the same office can file a sworn petition for election protest.
257
The losing candidate who is filing an election protest against an elective regional,
provincial or city official must have received the second or third highest number of votes,
or, in a multi-slot position, was among the next four candidates following the last ranked
winner proclaimed, as reflected in the official results of the election contained in the
SOV.

258
208. When should the petition for election protest be filed?

A petition for election protest shall be filed within ten (10) days after the proclamation of
the results of the election.
259
However, the pendency of a pre-proclamation controversy
involving the validity of the proclamation shall suspend the running of the period to file an
election protest.
260
209. Is there a filing fee for an election protest?

Yes. Protestants or counter-protestants are required to pay a filing fee of Ten Thousand
Pesos (Php 10,000). If there are claims for damages and attorneys fees, additional filing
fees shall be required in accordance with the schedule provided for in Rule 141 of the Rules
of Court.
261

256
COMELEC Resolution No. 8804 (22 March 2010), Part III, Rule 6, Section 2.
257
Batas Pambansa Blg. 881 (1985), Section 250, 251 and 252.
258
259
Batas Pambansa Blg. 881 (1985), Section 250, 251 and 252.
260
261


210. Aside from the filing fees, are there any other filing costs that the protestant must
bear?

Yes. A cash deposit is required when the protest requires (i) recount of ballots or re-
tabulation of election returns, or (ii) bringing to the COMELEC of copies of other election
documents, printed or electronic, as well as the machines or devices to which electronic
election documents are stored or may be processed.

The amount shall be:

a. One thousand Five Hundred Pesos (Php 1,500.00) for each precinct involved in the
protest or counter-protest; provided that in no case shall the deposit be less than
Twenty-five Thousand Pesos (Php 25,000.00), to be paid upon the filing of the
election protest/counter-protest;

b. If the amount to be deposited does not exceed One Hundred Thousand Pesos (Php
100,000), the same shall be paid in full within ten (10) days after the filing of the
protest; and

c. If the deposit exceeds One Hundred Thousand Pesos (Php 100,000), a cash deposit
in the amount of One Hundred Thousand Pesos (Php 100,000) shall be made
within ten (10) days after the filing of the protest.

The balance shall be paid in such installments as may be required by the COMELEC with at
least five (5) days advance notice to the party required to make the deposit.

Key Point for Protestant:

Failure to make the cash deposits required within the
prescribed time limit shall result in the automatic
dismissal of the protest or counter-protest.
262

262

211. What are the jurisdictional facts that must be alleged in an election protest?

Before the proper court or tribunal may exercise special jurisdiction in election protests,
the following jurisdictional facts must be alleged in an election protest:

a. That the protestant was a candidate who has duly filed a certificate of candidacy
and was voted upon in the election;
b. That the protestee has been proclaimed in the said election; and
c. That the petition was filed within ten (10) days after the proclamation.
269

263
The 1987 Philippine Constitution, Article VII, Section 4.
264
The 1987 Philippine Constitution, Article VI, Section 17.
265
266
The 1987 Philippine Constitution, Article IX(C), Section 2; Batas Pambansa Blg. 881 (1985), Section 249 and 250.
267
268
The 1987 Philippine Constitution, Article VI, Section 17; Article VII, Section 4; and Article IX(C), Section 2; Republic Act No. 7166
(1991), Section 22.
269
San Juan v. Cerilles, HRET Case No. 04-007, 17 February 2005.

Position Jurisdiction Appeal Applicable Procedure
President and
Vice-President
Supreme Court en banc
263
- 2005 Rules of the
Presidential Electoral
Tribunal
Senators Senate Electoral Tribunal
(SET)
264
-

Revised Rules of the
Senate Electoral Tribunal
dated 12 November 2003
Members of the
House of
Representatives
House of Representatives
Electoral Tribunal (HRET)
265
-

1998 Rules of the House
of Representatives
Electoral Tribunal, as
amended
Regional,
provincial and city
officials
COMELEC
266
- COMELEC Resolution No.
8804 [22 March 2010] and
COMELEC Rules of
Procedure dated 15
February 1993

Municipal officials proper Regional Trial Court
(RTC)
267
COMELEC,
whose decision
will be final,
executory and
non-
appealable

268


212. Is there any protective measure that can be employed to ensure the integrity of the
ballots pending an election protest?

Yes. Where the allegations in a protest so warrant, and simultaneously with the issuance
of summons, the COMELEC shall order the Municipal Treasurer and Election Officer, and
the responsible personnel and custodian to take immediate steps or measures to
safeguard the integrity of all the ballot boxes, lists of votes with voting records, books of
voters, and other documents or paraphernalia used in the election, as well as data storage
devices containing electronic data evidencing the conduct and the results of elections in
the contested precincts.
270
213. When will the ballot boxes and election documents be brought to the COMELEC?

Within forty-eight (48) hours from receipt of the answer with counter-protest, if any, and
whenever the allegations in a protest or counter-protest so warrant, the COMELEC shall
order the ballot boxes with their keys, lists of voters with voting records, books of voters,
the electronic data storage devices, and other documents, paraphernalia, or equipments
relative to the precincts involved in the protest or counter-protest, to be brought before
it.
271
The recount of ballots shall commence on the date specified in the preliminary conference
order.

272
214. Who can file a petition for quo warranto?

Any voter can file a sworn petition for quo warranto.
273
215. When can a petition for quo warranto be filed?

A petition for quo warranto shall be filed within ten (10) days after the proclamation of the
results of the election.
274

270
271
272
273
274


216. To whom should the quo warranto be filed?

The jurisdiction to hear quo warranto proceedings is vested in different bodies:

217. Can the courts execute their judgments pending appeal?

Yes. Based on the suppletory applicability of the Rules of Court, the court may, in its
discretion, order the execution of the judgment to issue even before the expiration of the
time to appeal, upon good reasons which should be stated in a special order.

The following constitute "good reasons," and a combination of two or more of them will
suffice to grant execution pending appeal:

a. the public interest involved or the will of the electorate;
b. the shortness of the remaining portion of the term of the contested office; and
c. the length of time that the election contest has been pending.
279

218. Is it possible to suspend or toll the running of the 10-day period for the filing of an
election protest or quo warranto?

The filing of a petition to annul or to suspend the proclamation of any candidate with the
COMELEC shall toll or suspend the running of the 10-day period, respectively.
280

275
The 1987 Philippine Constitution, Article VII, Section 4.
276
277
278
The 1987 Philippine Constitution, Article IX(C), Section 2; Batas Pambansa Blg. 881 (1985), Section 253.
279
Ramas et. al. v. COMELEC et. al., GR No. 130831 , 10 February 1998.

Position Jurisdiction Appeal Applicable Procedure
President and
Vice-President
Supreme Court en
banc
275
-

2005 Rules of the Presidential
Electoral Tribunal

Senators SET
276
- Revised Rules of the Senate
Electoral Tribunal dated 12
November 2003
Members of the
House of
Representatives
HRET
277
- 1998 Rules of the House of
Representatives Electoral Tribunal,
as amended
Regional,
provincial and city
officials
COMELEC
278
-

COMELEC Resolution No. 8804 [22
March 2010] and COMELEC Rules of
Procedure dated 15 February 1993

219. Is there a preference granted to election protests and quo warranto proceedings?

YES. The courts, in their respective cases, shall give preference to election contests over
all other cases, except those of habeas corpus, and shall without delay, hear and, within
thirty (30) days from the date of their submission for decision, but in every case within six
(6) months after filing, decide the same.
281
220. What are the differences between an election protest and a quo warranto
proceeding?

ELECTION CONTEST QUO WARRANTO
Purpose Annul the election of an elected
candidate on the grounds of frauds
and irregularities in the conduct of
election and the counting and
canvassing of votes
Disqualify an elected official on the
ground of ineligibility due to age,
citizenship or the COMELEC of acts
enumerated under Section 68 of B.
P. Blg. 881
Issue Who obtained the highest number
of legal votes
Qualification or the lack of it of the
winning candidate,
Who files Candidate who has duly filed a
certificate of candidacy and has
been voted for the same office
Any registered voter
Effect on the
Prostestee
Protestant may assume office after
protestee is unseated
Protestee may be ousted, the
protestant will not be seated

221. In the case of an election protest, what will happen if the protestant dies after the
filing of the petition?

With the death of the protestant, there is no longer a protestant to speak of. A claim to a
public office is personal to the protestant and, therefore, cannot pass on to his widow or
other heirs. In which case, the petition will be dismissed.
282
222. Is the simultaneous prosecution of a pre-proclamation controversy and an election
protest allowed?

Yes. There is no law or rule prohibiting the simultaneous prosecution or adjudication of
pre-proclamation controversies and elections protests. Simultaneous prosecution
scenarios may be allowed because pre-proclamation controversies and election protests
differ in terms of the issues involved and the evidence admissible in each case and the
objective each seeks to achieve.

280
Batas Pambansa Blg. 881 (1985), Section 248; See also Tan and Burahan v. COMELEC, GR Nos. 166143-47, 20 November 2006.
281
282
Abadilla v. Aban, HRET Case No. 95-005, 11 September 1996; See also Poe v. Macapagal-Arroyo, P.E.T. Case No. 002, 29 March 2005.

Moreover, under certain circumstances, the Supreme Court even encourages the
reinforcement of a pre-proclamation suit with an election protest. When it becomes
apparent that a pre-proclamation suit is inadequate, the election irregularities may be fully
ventilated and properly adjudicated by the competent tribunal.
283
223. How about the quo warranto and election protest? May they be simultaneously
heard?

Yes. The proper tribunal/courts jurisdiction over a quo warranto proceeding and a protest
proper can be exercised jointly and in the same proceeding.
284
224. Who has the burden of proof in an election protest?

It is protestant who had the burden of proof to show that the results of election are false
and erroneous.
285
225. What must be proven in an election protest and how must it be proved?

The issue in an election protest is who obtained the highest number of legal votes. Then,
the protestant must show that he actually obtained the highest number of valid votes.

To prove this, one may:

a. Show miscounting and/or misappreciation of votes in a process called revision of
ballots, wherein the ballot boxes and their contents, especially the ballots, are
opened, re-counted and re-examined; and

b. Proving that certain votes of the protestee are invalid, because, among other
things, the ballots were cast under duress or that the ballots were cast by persons
other than the registered voters.
286

226. How should the evidence be presented before the COMELEC?

The reception of evidence on all matters of issues raised in the protest and counter-protest
shall be presented and offered in a hearing upon the completion of the recount of ballots,
or re-tabulation of election documents, or the technical examination, if warranted.

Reception of evidence shall be made in accordance with the following order of hearing:

a. The protestant shall present evidence in support of the protest;
b. The protestee shall then adduce evidence in support of the defense, counterclaim
or counter-protest, if any;

283
Tan and Burahan v. COMELEC, G.R. Nos. 166143-47, 20 November 2006.
284
Loyola v. Dragon, HRET Case No. 92-026, 31 January 1994.
285
Batuhan v. Cuenco, HRET Case No. 01-032,22 January 2004.
286
Loyola v. Dragon, HRET Case No. 92-026, 31 January 1994.

c. The parties may then respectively offer rebutting the evidence only, unless the
COMELEC for good reasons, in the furtherance of justice, permits them to offer
evidence upon their original case, and
d. No sub-rebuttal evidence shall be allowed.
287

227. What is the best evidence by which the protestant can prove that the results of the
election were erroneous?

In an election contest where what is involved is the correctness of the number of votes of
each candidate, the best and most conclusive evidence are the ballots themselves. But
where the ballots cannot be produced, were tampered, or are not available, the ERs would
be the best evidence.
288
While the ballots are the best evidence of the manner in which the electors have voted,
they are the best evidence only when their integrity can be satisfactorily established. One
who relies, therefore, upon overcoming the prima facie correctness of the official canvass
by a resort to the ballots, must first show that the ballots are intact and genuine. Once this
is shown, the burden of proof shifts to the protestee of establishing that the ballots have in
fact been tampered with, or that they have been exposed under such circumstances that a
violation of them might have taken place.

289
228. How will electronic evidence be treated?

An electronic document or data shall be regarded as the equivalent of an original
document under the Best Evidence Rule if it is a printout or output readable by sight or
other means, shown to reflect the data accurately.
290
229. How will electronic evidence be authenticated?

The person seeking to introduce an electronic document in an election protest has the
burden of proving its authenticity.
291

287
288
Lerias v. HRET, GR No. 97105, 15 October 1991.
289
Rosal v. COMELEC, GR No. 168253 & 172741, 16 March 2007.
290
COMELEC Resolution No. 8804 (22 March 2010), Part IV, Rule 21, Section 1.
291
COMELEC Resolution No. 8804 (22 March 2010), Part IV, Rule 22, Section 1 and Section 2.
Manner of proving authenticity of electronic document or data
presented as evidence:
a. by evidence that it had been digitally signed by the person
purported to have signed the same;
b. by evidence that other appropriate security procedures or
devices for authentication of electronic documents were
applied to the document; or
c. by other evidence showing its integrity and reliability to
the satisfaction of the judge.


230. Can the petitioner claim damages in an election protest or quo warranto proceeding?

Yes. The petitioner may be granted actual or compensatory damages.
292
Conversely, if the protestant had lost in the protest, it also does not automatically result in
damages in favor of the protestee, otherwise, it will discourage the parties from seeking
redress of grievances. Therefore, the prevailing party to be entitled to damages involves
an independent determination based on the facts and the law on damages.
The propriety of
the award of damages in favor of the protestant as against the protestee hinges on
whether or not the protestee committed an actionable wrong which could serve as basis
for the award. The mere fact that a protestant (or a plaintiff, for that matter) wins in an
adversarial proceeding does not automatically result in an award for damages against the
protestee (or defendant).

293
231. Are there any legal presumptions in appreciating the ballots and the ERs as evidence?

Yes. In the absence of evidence to the contrary, it is presumed that every election has been
conducted fairly, honestly, and regularly; and the election inspectors, who performed their
duties under oath, are presumed to have discharged them faithfully, to have appreciated
the ballots correctly, and to have counted the votes accurately.

Therefore, the tally boards and the ERs are prima facie evidence of the true results of
election in a precinct and the party who, in an election contest, impugns the election in any
precinct, has the burden of proving that the tally boards and the ERs are inaccurate or
false.
294

292
293
Randa v. Libardos, EAC No. 210-94, 24 August 1995; See also Malaluan v. COMELEC, GR No. 120193, 6 March 1996.
294
Batuhan v. Cuenco, HRET Case No. 01-032, 22 January 2004.


The following presumptions are considered as facts, unless contradicted or overcome by other
evidence:

a) On the election procedure:

The election of candidates was held on the date and time set and in the polling place
determined by the COMELEC;
The BEIs were duly constituted and organized;
Political parties and candidates were duly represented by poll watchers;
Poll watchers were able to perform their function; and
The Minutes of Voting and Counting contain all the incidents that transpired before the BEI.

b.) On election paraphernalia:

Ballots and election returns that hear the security markings and features prescribed by the
COMELEC are genuine;
The data and information supplied by BEI members in the accountable forms are true and
correct; and
The allocation, packing, and distribution of election documents or paraphernalia were
properly and timely done.

c.) On appreciation of ballots:

A ballot with appropriate security markings is valid;
The ballot reflects the intent of the voter;
The ballot is properly accomplished;
A voter personally prepared one ballot, except in the case of assistors; and
The exercise of ones right to vote was voluntary and free.


XII. ELECTION OFFENSES

232. What are considered election offenses?

See Annex 1 for the list of election offenses that may be committed by (i) a voter; (ii) BEI
member ; (iii) any person in all three stages before the voting (pre-election), election
(during the voting), and after the voting (post-election).

233. Who are liable for election offenses under the Omnibus Election Code?

The principals, accomplices, and accessories, as defined in the Revised Penal Code, shall be
criminally liable for election offenses.

If the one responsible is a political party or an entity, the president or head, the officials
and employees of the same who performed duties connected with the offense committed
and its members who may be principals, accomplices, or accessories shall be liable, in
addition to the liability of such party or entity.
295
234. What are the exemptions to the prohibition on selling, furnishing, offering, buying,
serving or taking intoxicating liquor on the days fixed by law for the registration of
voters in the polling place, or on the day before the election or on election day?

296
Hotels and other establishments duly certified by the Ministry of Tourism as tourist-
oriented and habitually in the business of catering to foreign tourists may be exempted for
justifiable reasons upon prior authority of the COMELEC. Foreign tourists taking
intoxicating liquor in said authorized hotels or establishments are exempted.

235. What are the consequences of double registration of a voter?
A registered voter registering anew without filing an application for cancellation of his
previous registration is guilty of an election offense.
297
The first registration of any voter
subsists but any subsequent registration thereto is void ab initio.
298
The mere act of
requesting for cancellation is insufficient, the COMELEC must first act on the request for
cancellation.
299
236. What is the additional penalty to the election offense of refusal to carry election
mail matter?

Such refusal shall constitute a ground for cancellation or revocation of certificate of public
convenience or franchise.

295
296
Batas Pambansa Blg. 881 (1985), Section 261 (dd) (1).
297
Batas Pambansa Blg. 881 (1985), Section 261 (y) (5).
298
Maruhom v. Comelec, G.R. No. 179430, 27 July 2009 citing Comelec Minute Resolution No. 00-1513.
299
Maruhom v. Comelec, G.R. No. 179430, 27 July 2009 citing Comelec Minute Resolution No. 00-1513.

237. What is the additional penalty to the election offense of discrimination in the sale of
air time?

Such refusal shall constitute a ground for cancellation or revocation of the franchise.

238. What is the procedure for the investigation of Vote-Buying and Vote-Selling?

A complaint for vote-buying and vote-selling must be presented. The complaint must be
supported by affidavits of complaining witnesses attesting to the offer or promise by or of
the voters acceptance of money or other consideration from the relatives, leaders or
sympathizers of a candidate. The COMELEC will then immediately conduct an
investigation, directly or through its duly authorized legal officers.
300
239. Who are liable for the offense of Vote-Buying and Vote-Selling?

The giver, offeror, and promisor, as well as the solicitor, acceptor, recipient and
conspirator shall be liable as principals.

Any person, otherwise guilty under said paragraphs who voluntarily gives information and
willingly testifies on any violation thereof in any official investigation or proceeding shall
be exempt from prosecution and punishment for the offenses with reference to which his
information and testimony were given, provided that nothing herein shall exempt such
person from criminal prosecution for perjury or false testimony.

240. Will the presence of the form or name in the book of voters or certified list of voters
in other precincts justify the failure to include the approved application form for
registration of a qualified voter in the book of voters of a particular precinct that
prevents the voter from casting his votes as an election offense? Will the presence of
the form or name in the book of voters or certified list of voters in other precincts
justify the omission of the name of a duly registered voter in the certified list of
voters of the precinct where he is duly registered resulting in his failure to cast his
vote during an election, plebiscite, referendum, initiative and/or recall?
301

No to both. The presence of the form or name in the book of voters or certified list of
voters in precincts other than where he is duly registered shall not be used as an excuse for
the election offenses mentioned.

241. When is there a disputable presumption of conspiracy in Vote-Buying and Vote-
Selling?

Proof that at least one (1) voter in different precincts representing at least twenty percent
(20%) of the total precincts in any municipality, city or province has been offered,
promised or given money, valuable consideration or other expenditure by a candidates

300
Batas Pambansa Blg. 881 (1985), Section 68 or Section 265.
301
Republic Act No. 8189 (1996), Section 45 (h).

relatives, leaders and/or sympathizers for the purpose of promoting the election of such
candidate, shall constitute a disputable presumption of a conspiracy.
302
242. Is there such a thing as the election offense of premature campaigning?

Where such proof affects at least twenty percent (20%) of the precincts of the
municipality, city or province to which the public office aspired for by the favored
candidate relates, the same shall constitute a disputable presumption of the involvement
of such candidate and of his principal campaign managers in each of the municipalities
concerned, in the conspiracy.

No. A candidate is liable for an election offense only for acts done during the campaign
period, not before. Any election offense that may be committed by a candidate under any
election law cannot be committed before the start of the campaign period.
303
243. When are election offenses considered as electoral sabotage?

Electoral Sabotage

The following acts shall constitute electoral sabotage
304
In the national elective post: tampering, increasing and/or decreasing of
votes or refusing to credit the correct votes or to deduct tampered votes,
and the results of the election to said national office shall be adversely
affected,
:

In other elective posts: tampering, increasing and/or decreasing of votes
or refusing to credit the correct votes or to deduct tampered votes,
accomplished in a single election document or in the transposition of the
figures/results from one election document to another and involved in the
said tampering increase and/or decrease or refusal to credit correct votes
or deduct tampered votes exceed five thousand (5,000) votes, and that
the same adversely affects the true results of the election

Any and all other forms or tampering increase/s and/or decrease/s of votes
perpetuated or in cases of refusal to credit the correct votes or deduct the
tampered votes, where the total votes involved exceed ten thousand
(10,000) votes.

302
Batas Pambansa Blg. 881 (1985), Section 261 (b).
303
Penera v. COMELEC, G.R. No. 181613, 25 November 2009; See also Republic Act No. 8436, Section 15, as amended by Republic Act
No. 9369 (2007), Section 13.
304

244. What acts are not considered election offenses?

a. Denial of the Right to be Present and to Counsel During the Canvass;
305
b. Entry of the Canvassing Room by security or armed personnel;

306
c. Filling a vacancy for councilor during the election ban;

307
d. Premature campaigning.
and
308

245. Are the acts considered unlawful by pertinent election laws also necessarily
considered election offenses?

Not necessarily. Often times the liability is administrative only. Under Section 2, Article IX-
C of the Constitution, the COMELEC may recommend to the President the imposition of
disciplinary action on any officer or employee the COMELEC has deputized for violation of
its directive, order or decision. Also, under the Revised Administrative Code, the
COMELEC may recommend to the proper authority the suspension or removal of any
government official or employee found guilty of a violation of election laws or failure to
comply with COMELEC orders or rulings.
309
246. Must the deadly weapon be seized from the accused while inside a precinct or within
100 meters thereof to sustain a conviction for illegally carrying a deadly weapon
inside a precinct?

No. It is enough that he carried the deadly weapon in the polling place or within 100
meters thereof during any of the specified period to sustain a conviction for illegally
carrying a deadly weapon inside a precinct.
310
247. What are the elements of the election offense transfer or detail of officers and
employees in the civil service?

a. The fact of transfer or detail of a public officer or employee within the election
period as fixed by the COMELEC; and
b. The transfer or detail was done without prior approval of the COMELEC in
accordance with its implementing rules and regulations.

305
Malinias v. COMELEC, G.R. No. 146943, 4 October 2002 in relation to Republic Act No. 6646, Section 25.
306
Malinias v. COMELEC, G.R. No. 146943, 4 October 2002 in relation to Batas Pambansa Blg. 881, (1985), Section 232.
307
Ong v. Herrera-Martinez, G.R. No. 87743, 21 August 1990,The permanent vacancy for councilor exists and its filling up is governed by
the Local Government Code while the appointment referred to in the election ban provision is covered by the Civil Service Law.
308
Penera v. COMELEC, G.R. No. 181613, 25 November 2009; See also Republic Act No. 8436 (1997), Section 15, as amended by
309
Malinias v. COMELEC, G.R. No. 146943, 4 October 2002.
310
Mappalal v. Nunez, A.M. No. RTJ-94-1208, 26 January 1995.

248. Where should the complaints on election offenses be filed?

The complaint shall be filed with the Law Department of the COMELEC, or with the offices
of the Election Registrars, Provincial Election Supervisors or Regional Election Directors, or
the State Prosecutor, Provincial Fiscal or City Fiscal. If filed with any of the latter three (3)
officials, the investigation of such complaints may be delegated to any of their
assistants.
311
249. What body has jurisdiction over election offenses?

The Regional Trial Court has jurisdiction even if the offense carries with it a penalty not
exceeding six (6) years.
312
250. Who has the exclusive power to conduct preliminary investigations of election
offenses?

The COMELEC used to have the exclusive power to conduct preliminary investigations of
election offenses.
313
However, presently, the COMELEC shall, through its duly authorized legal officers, have
the power, concurrent with the other prosecuting arms of the government, to conduct
preliminary investigation of all election offenses punishable under this Code, and
prosecute the same.

314

Republic Act No. 9369 Section 43 seems to overturn earlier
jurisprudence.

311
COMELEC Rules of Procedure, Rule VI, Section 1; See also Corpus v. Tanodbayan, G.R. No. L-62075, 15 April 1987, Kilosbayan v.
COMELEC, G.R. No. 128054, 16 October 1997.
312
COMELEC v. Noynay, G.R. No. 132365, 9 July 1998.
313
People v. Inting, G.R. No. 88919, 25 July 1990.
314
Batas Pambansa Blg. 881 (1985), Section 265, as amended by Republic Act No. 9369 (2007) Section 43.
Annex 1: ELECTION OFFENSES

AES 2010 HANDBOOK Page a

By a Voter

Pre-Election Offenses Election Offenses

Making any false or untruthful statement regarding any of the
data or information required in the application for registration;
i
Registering anew without filing an application for cancellation
of his previous registration;

ii
Registering in substitution for another whether with or without
the latter's knowledge or consent;

iii
Delivering, handing over, entrusting or giving, directly or
indirectly, his voters identification card to another in
consideration of money or other benefit of promise; or take or
accept such voters identification card, directly or indirectly, by
giving or causing the giving of money or other benefit or
making or causing the making of a promise therefore;

iv

Deadly weapons (in the polling place or a radius of 100 meter
thereof);
v
Voting more than once in the same election, or who, not
being a registered voter, votes in an election;

vi
Voting in substitution for another whether with or without
the latter's knowledge and/or consent;

vii
Allowing his ballot to be prepared by another person, when
one is not illiterate nor physically disabled,;

viii
Using a ballot in the course of voting other than the one
given by the board of election inspectors;

ix
Possessing more than one official ballot;

x
Deliberately blurring his fingerprint in the voting record;

xi


AES 2010 HANDBOOK Page b

By a BEI Member
Pre-Election Offenses Election Offenses Post-Election Offenses

Approving any application which on its
face shows that the applicant does not
possess all the qualifications prescribed by
law for a voter; or who disapproves any
application which on its face shows that
the applicant possesses all such
qualifications;
xii
Accepting an appointment to the board of
election inspectors or the board of
canvassers, assuming office, and actually
serving as a member thereof by any person
who, being ineligible for appointment;

xiii
Refusing to sign certify any election form
required by this Code or prescribed by the
COMELEC although he was present during
the meeting of the said body;

xiv

Any member of the board of election
inspectors charged with the duty of reading
the ballot during the counting of votes who
deliberately omits to read the vote duly
written on the ballot, or misreads the vote
actually written thereon or reads the name of a
candidate where no name is written on the
ballot;
xv
Any member of the board of election
inspectors charged with the duty of tallying
the votes in the tally board or sheet, ER or
other prescribed form who deliberately fails to
record a vote therein or records erroneously
the votes as read, or records a vote where no
such vote has been read by the chairman;

xvi
Any member of a board of election inspectors
who has made possible the casting of more
votes than there are registered voters;

xvii
Deliberately absenting himself from the
meetings of said body for the purpose of
obstructing or delaying the performance of its
duties or functions, by any member of the
boards of election inspectors and boards of
canvassers;
xviii

Tampering, increasing or decreasing the votes
received by a candidate in any election
(election sabotage);

xix
Refusing, after proper verification and hearing,
to credit the correct votes or deduct such
tampered votes by any member of the board
of election inspectors or board of canvassers;

xx
Refusing to issue to duly accredited watchers

The chairman or any member of the board of
election inspectors who, during the prescribe
period of posting, removes the election return
from the wall on which it had been posted other
than for the purpose of immediately transferring
it to a more suitable place;
xxii
election inspectors who signs or authenticates a
print of the election return outside of the polling
place;
xxiii

election inspectors who signs or authenticates a
print which bears an image different from the
election return produced after counting and
posted on the wall;
xxiv
Failure to properly distribute the copies of ER ;

xxv
Failure to count the votes in public and without
interruption;

xxvi


AES 2010 HANDBOOK Page c

the certificate of votes provided in Section 16
of Republic Act No. 6466 by any member of
the board of election inspectors or board of
canvassers;
xxi


AES 2010 HANDBOOK Page d

By a BOC Member

Pre-Election Offenses Post-Election Offenses

Accepting an appointment to the board of election inspectors or
the board of canvassers, assuming office, and actually serving as
a member thereof by any person who, being ineligible for
appointment;
xxvii

Failing to give due notice of the date, time and place of the meeting of said
board to the candidates, political parties and/or members of the board by the
chairman of the board of canvassers;
xxviii

Proceeding with the canvass of the votes and/or proclamation of any
candidate which was suspended or annulled by the COMELEC , by any
member of the board of canvassers;
xxix
Proceeding with the canvass of votes and/or proclamation of any candidate
in the absence of quorum, or without giving due notice of the date, time and
place of the meeting of the board to the candidates, political parties, and/or
other members of the board, by any member of the board of canvassers;

xxx
Using in the canvass of votes and/or proclamation of any candidate any
document other than the official copy of the ER , without authority of the
COMELEC , by any member of the board of canvassers;

xxxi
Deliberately absenting himself from the meetings of said body for the
purpose of obstructing or delaying the performance of its duties or functions,
by any member of the boards of election inspectors and boards of
canvassers;
xxxii

Refusing to sign certify any election form required by this Code or prescribed
by the COMELEC although he was present during the meeting of the said
body;
xxxiii

Tampering, increasing or decreasing the votes received by a candidate in any
election (election sabotage);
xxxiv

Refusing, after proper verification and hearing, to credit the correct votes or
deduct such tampered votes by any member of the board of election
inspectors or board of canvassers;
xxxv
Failing to comply with the manner of counting votes;
xxxvi


AES 2010 HANDBOOK Page e

By a Public Officer

Appointment of new employees, creation of
new position, promotion, or giving salary
increases;
xxxvii

Transfer of officers and employees in the civil
service;
xxxviii

Intervention of public officers and
employees;
xxxix

Use of Undue influence;
xl
Relieving any member of any board of
election inspectors or board of canvassers,
without authority of the COMELEC by any
public official or person acting in his behalf;

xli
Changing or causing the change of the
assignments of any member of any board of
without authority of the COMELEC by any
public official or person acting in his behalf;

xlii
Appointment or use of special policemen,
special agents, confidential agents of the
like;
xliii

Illegal release of prisoners before and after
election;
xliv
Use of public funds, money deposited in
trust, equipment, facilities owned or
controlled by the government for an election
campaign;

xlv
Suspension of elective provincial, city,
municipal or barangay officer;

xlvi
Appointing such ineligible person to the BEI
or BOC knowing him to be ineligible by any

assignments of any member of any board of election
inspectors or board of canvassers, without authority of
the COMELEC by any public official or person acting in
his behalf;
xlix

Relieving any member of any board of election
inspectors or board of canvassers, without
authority of the COMELEC by any public official
or person acting in his behalf;
l
assignments of any member of any board of
without authority of the COMELEC by any public
official or person acting in his behalf;

li
Failing to give notice of meetings to other members
of the board, candidate or political party as
required under Section 23 of Republic Act No. 6466
by the chairman of the board of canvassers;

lii


AES 2010 HANDBOOK Page f

public officer or any person acting in his
behalf;
xlvii

Failing to post the voters' list within the
specified time, duration and in the
designated location shall constitute an
election offense on the part [of] the election
officer concerned;
xlviii


AES 2010 HANDBOOK Page g

By Anyone

Vote-buying and vote-selling;
liii
Conspiracy to bribe voters;

liv
Unlawful electioneering;

lv
Dismissal of employees, laborers, or tenants;

lvi
Deliberately imprinting or causing the imprinting of
blurred or indistinct fingerprints on any of the copies of
the application for registration or on the voter's
affidavit;

lvii
Any person in charge of the registration of voters who
deliberately or through negligence, causes or allows the
imprinting of blurred or indistinct fingerprints on any of
the aforementioned registration forms;
lviii

Carrying firearms outside residence or place of business;
lix
Use of armored land, water or air craft;

lx
Wearing of uniforms and bearing arms;

lxi
Policemen and provincial guards acting as bodyguards or
security guards;

lxii
Wagering upon result of election;
lxiii

Organization or maintenance of reaction forces, strike
forces, or other similar forces;
lxiv
Release, disbursement or expenditure of public funds;

lxv

Threats, intimidation, terrorism, use of
fraudulent device or other forms of
coercion;
cxv
Coercion of election officials and
employees;

cxvi
Deadly weapons (in the polling place or a
radius of 100 meter therof);
cxvii

Carrying firearms outside residence or
place of business;
cxviii

Use of armored land, water or air craft;
cxix
Wearing of uniforms and bearing arms;

cxx
Policemen and provincial guards acting as
bodyguards or security guards;

cxxi
Availing himself of any means of scheme
to discover the contents of the ballot of a
voter who is preparing or casting his vote
or who has just voted;
cxxii

Arresting or detaining a voter without
lawful cause;
cxxiii

Molesting a voter in such a manner as to
obstruct or prevent him from going to the
polling place to cast his vote or from

Conducting oneself in such a disorderly
manner as to interrupt or disrupt the work
or proceedings to the end of preventing
the board of election inspectors or board
of canvassers during any of its meetings
from performing its functions, either
partly or totally;
315
Removing or defacing the ER posted
on the wall;

316
Simulation of an election return;

317
Simulation of the certification in a print
of an election return;

318
Refusing to present for perusal its copy
of election return to the board of
canvassers, by the citizens' arm;

319
Presenting of tampered or spurious ER
by the citizens' arm;

320
Refusing or failing to provide the
dominant majority and dominant minority
parties or the citizens' arm their copy of
ER ;

321

315
316
Batas Pambansa Blg. 881 (1985), Section 212 (a), as amended by Republic Act No. 9369 (2007), Section 32.
317
Batas Pambansa Blg. 881 (1985), Section 212 (b); See also Republic Act No. 7166 (1991), Section 30 as amended by Republic Act No. 9369 (2007), Section 37.
318
Batas Pambansa Blg. 881 (1985), Section 212 (c).
319
Republic Act No. 8436 (1997), Section 35 (d), as amended by Republic Act No. 9369 (2007), Section 28.
320
Republic Act No. 8436 (1997), Section 35 (e), as amended by Republic Act No. 9369 (2007), Section 28.
321
Republic Act No. 8436 (1997), Section 35 (f), as amended by Republic Act No. 9369 (2007), Section 28.


AES 2010 HANDBOOK Page h

Construction of public works, delivery of materials for
public works and issuance of treasury warrants and
similar devices;
lxvi
Tampering with the fingerprints in said registration
records;
lxvii

Tampering with or changing without authority any data
or entry in any voter's application for registration;
lxviii

Delaying, hindering or obstructing another from
registering;

lxix
Falsely certifying or identifying another as a bona fide
resident of a particular place or locality for the purpose of
securing the latter's registration as a voter;

lxx
Placing, inserting or otherwise including, as approved
application for registration in the book of voters or in the
provincial or national central files of registered voters, the
application of any fictitious voter or any application that
has not been approved;

lxxi
Removing from, or otherwise taking out of the book of
voters or the provincial or national central files of
registered voters any duly approved voter's application,
except upon lawful order of the COMELEC , or of a
competent court or after proper cancellation;
lxxii

Transferring or causing the transfer of the registration
record of a voter to the book of voters of another polling
place, unless said transfer was due to a change of address
of the voter and the voter was duly notified of his new
polling place;
lxxiii

Asking, demanding, taking, accepting or possessing,
directly or indirectly, the voter's affidavit of another, in
order to induce the latter to withhold his vote, or to vote
for or against any candidate in an election or any issue in
a plebiscite or referendum;
lxxiv

Delivering, handing over, entrusting, giving directly or
indirectly his voter's affidavit to another in consideration
returning home after casting his vote;
cxxiv

Compelling a voter to reveal how he
voted;
cxxv
Propagating false and alarming reports or
information or transmits or circulates false
orders, directives or messages regarding
any matter relating to the printing of
official ballots, the postponement of the
election, the transfer of polling place or the
general conduct of the election, for the
purpose of disrupting or obstructing the
election process or causing confusion
among the voters;
cxxvi

Destroying, substituting or taking away
from the possession of those having legal
custody thereof, or from the place where
they are legally deposited, any election
form or document or ballot box which
contains official ballots or other
documents used in the election, without
legal authority;
cxxvii

Opening or destroying the ballot box
containing the official ballots used in the
election or removes or destroys its
contents without or against the order of
the COMELEC , by the person having legal
custody over said box;
cxxviii

Enabling any person to open or destroy the
ballot box containing the official ballots
used in the election or remove or destroy
its contents without or against the order of
the COMELEC , or take away said ballot
box from his custody, by the person having
legal custody of the ballot box containing
the official ballots used in the election ,

AES 2010 HANDBOOK Page i

of money or other benefit or promises thereof, or takes or
accepts such voter's affidavit directly or indirectly, by
giving or causing the giving of money or other benefit or
making or causing the making of a promise thereof;
lxxv
Altering in any manner, tearing, defacing, removing or
destroying any certified list of voters;
lxxvi

Taking, carrying or possessing any blank or unused
registration form already issued to a city or municipality
outside of said city or municipality except as otherwise
provided in this Code or when directed by express order
of the court or of the COMELEC ;
lxxvii

Maliciously omitting, tampering or transferring to
another list the name of a registered voter from the
official list of voters posted outside the polling place;
lxxviii

Holding political conventions or meetings to nominate its
official candidates earlier that the period fixed in the
Omnibus Code;
lxxix

Obstructing, destroying or canceling any certificate of
candidacy duly filed and which has not been cancelled
upon order of the COMELEC ;
lxxx
Misleading the board of election inspectors by submitting
any false or spurious certificate of candidacy or document
to the prejudice of a candidate;
lxxxi

Receiving any certificate of candidacy outside the period
for filing the same and making it appear that said
certificate of candidacy was filed on time by any person
authorized to receive certificates of candidacy;
lxxxii

Causing or compelling the COMELEC of receiving any
certificate of candidacy outside the period for filing the
same and making it appear that said certificate of
candidacy was filed on time by any person authorized to
receive certificates of candidacy, by means of fraud,
threat, intimidation, terrorism or coercion;
lxxxiii

Jamming, obstructing or interfering with a radio or
through his negligence;
cxxix

Knowingly using ballots other than the
official ballots, except in those cases where
the use of emergency ballots is authorized,
by any member of the board of election
inspectors;
cxxx
Revealing the contents of the ballot of an
illiterate or disabled voter whom he
assisted in preparing a ballot;
cxxxi

Transferring the location of a polling place
without authority;
cxxxii

Printing or causing the printing of any
ballot or ER that appears as official ballots
or ER , without authority;
cxxxiii

Distributing or causing any ballot or ER
that appears as official ballots or ER to be
distributed for use in the election, whether
or not they are actually used, without
authority;
cxxxiv

Keeping, using or carrying out or causing
to be kept, used or carried out, any official
ballot or ER or printed proof thereof, type-
form mould, electro-type printing plates
and any other plate, numbering machines
and other printing paraphernalia being
used in connection with the printing of
official ballots or ER , without
authority;
cxxxv

Causing official ballots or ER to be printed
in quantities exceeding those authorized
by the COMELEC , by any official or
employee of any printing establishment or
of the COMELEC or any member of the
committee in charge of the printing of


AES 2010 HANDBOOK Page j

television broadcast of any lawful political program by
any device or means;
lxxxiv

Selling, furnishing, offering, buying, serving or taking
intoxicating liquor on the days fixed by law for the
registration of voters in the polling place, or on the day
before the election or on election day;
lxxxv

Refusing to carry official election mail matters free of
charge during the election period by any operator or
employee of a public utility or transportation company
operating under a certificate of public convenience,
including government-owned or controlled postal service
or its employees or deputized agents;
lxxxvi

Discriminating against any political party, coalition or
aggroupment of parties or any candidate in the sale of air
time by any person who operates a radio or television
station who without justifiable cause;
lxxxvii
(Refusal to
carry election mail matter.)

Violation of the provisions, or pertinent portions, of the
following sections of the Omnibus Election Code shall
constitute election offenses: Sections 9, 18, 74, 75, 76,
80,
lxxxviii lxxxix
(Prohibition
against discrimination in the sale of air time.)
81, 82, 83, 84, 85, 86, 87, 88, 89, 95, 96, 97,
98, 99, 100, 101, 102, 103, 104, 105, 106 107, 108, 109, 110,
111, 112, 122, 123, 127, 128, 129, 132, 134, 135, 145, 148,
150, 152, 172, 173, 174, 178, 180, 182, 184, 185, 186, 189,
190, 191, 192, 194, 195, 196, 197, 198, 202, 203, 204, 205,
206,
xc
207, 208, 209, 210, 211, 212,
xci
213, 214, 215, 216,
217, 218, 219, 220, 223, 229, 230, 231, 233, 234, 235, 236,
239 and 240;
xcii
Causing the printing of official ballots and ER by any
printing establishment which is not under contract with
the COMELEC and any printing establishment which
undertakes such unauthorized printing (election
sabotage);
xciii

Causing the printing of official ballots and ER by any
printing establishment which is not under contract with
official ballots or ER ;
cxxxvi

Distributing, delivering, or in any manner
disposing of or causing to be distributed,
delivered, or disposed of, any official ballot
or ER to any person or persons not
authorized by law or by the COMELEC to
receive or keep official ballots or ER or
who sends or causes them to be sent to
any place not designated by law or by the
COMELEC , by any official or employee of
any printing establishment or of the
COMELEC or any member of the
committee in charge of the printing of
official ballots or ER ;
cxxxvii

Violating the integrity of any official ballot
or ER before or after they are used in the
election;
cxxxviii

Removing, tearing, defacing or destroying
any certified list of candidates posted
inside the voting booths during the hours
of voting;
cxxxix

Holding or causing the holding of an
election on any other day than that fixed
by law or by the COMELEC , or stops any
election being legally held;

cxl
Conducting oneself in such a disorderly
manner as to interrupt or disrupt the work
or proceedings to the end of preventing
the board of election inspectors or board of
canvassers during any of its meetings from
performing its functions, either partly or
totally;

cxli
Soliciting votes or undertaking any
propaganda, on the day of election, for or
against any candidate or any political party


AES 2010 HANDBOOK Page k

the COMELEC and any printing establishment which
undertakes such unauthorized printing (election
sabotage);
xciv
Violating Section 11 of Republic Act No. 6466 regarding
prohibited forms of election propaganda;

xcv
Continuing to misrepresent himself, or holding himself
out, as a candidate, such as by continuing to campaign
thereafter by any person declared a nuisance candidate
as defined under Section 69 of Batas Pambansa Blg. 881,
or is otherwise disqualified, by final and executory
judgment;

xcvi
Knowingly inducing or abetting, by COMELEC or
omission, such misrepresentation or holding out as a
candidate of any person declared a nuisance candidate as
defined under Section 69 of Batas Pambansa Blg. 881 or
otherwise disqualified, by final and executory
judgment;
xcvii

Failing, without cause, to post or give any of the notices
or to make any of the reports re-acquired under Republic
Act No. 8189;
xcviii

Issuing or causing the issuance of a voters identification
number or to cancel or cause the cancellation thereof in
violation of the provisions of Republic Act No. 8189;
xcix
Refusing the issuance of registered voters their voters
identification card;

c
Accepting an appointment, to assume office and to
actually serve as a member of the Election Registration
Board although ineligible thereto;

ci
Appointing such ineligible person accept an appointment,
to the Election Registration Board;

cii
Interfering with, impeding, abscond for purpose of gain or
to prevent the installation or use of computers and
devices and the processing, storage, generation, and

within the polling place or within a radius
of thirty meters thereof;
cxlii

Selling, furnishing, offering, buying,
serving or taking intoxicating liquor on the
days fixed by law for the registration of
voters in the polling place, or on the day
before the election or on election day;
cxliii

Opening in any polling place or within a
radius of thirty meters thereof on election
day and during the counting of votes,
booths or stalls of any kind for the sale,
dispensing or display of wares,
merchandise or refreshments, whether
solid or liquid, or for any other
purposes;
cxliv

Holding on election day, fairs, cockfights,
boxing, horse races, jai-alai or any other
similar sports;
cxlv


AES 2010 HANDBOOK Page l

transmission of registration data or information;
ciii
Gaining, causing access to use, altering, destroying, or
disclosing any computer data, program, system software,
network, or any computer-related devices, facilities,
hardware or equipment, whether classified or
declassified;

civ
Failing to provide certified voters and deactivated voters
list to candidates and heads of representatives of political
parties upon written request as provided in Section 30 of
Republic Act No. 8189;

cv
Failing to include the approved application form for
registration of a qualified voter in the book of voters of a
particular precinct or the omission of the name of a duly
registered voter in the certified list of voters of the
precinct where he is duly, registered resulting in his
failure to cast his vote during an election, plebiscite,
referendum, initiative and/or recall;

cvi
Posting of a list of voters outside or at the door of a
precinct on the day of an election, plebiscite, referendum,
initiative and/or recall, and which list is different in
contents from the certified list of voters being used by the
Board of Election Inspectors;

cvii
Violating of the provisions of Republic Act No. 8189;
cviii

Coercing, bribing, threatening, harassing, intimidating,
terrorizing, or actually causing, inflicting or producing
violence, injury, punishment, torture, damage, loss or
disadvantage to discourage any other person or persons
from filing a certificate of candidacy in order to eliminate
all other potential candidate from running in a special
election;
cix
Utilizing without authorization, tampering with,
destroying or stealing: official ballots, ER , and certificates
of canvass of votes used in the automated election
system;

cx


AES 2010 HANDBOOK Page m

Utilizing without authorization, tampering with,
destroying or stealing: Electronic devices or their
components, peripherals or supplies used in the AES such
as counting machine, memory pack/diskette, memory
pack receiver and computer set;
cxi
Interfering with, impeding, absconding for purpose of
gain, preventing the installation or use of computer
counting devices and the processing, storage, generation
and transmission of election results, data or
information;

cxii
Gaining or causing access to using, altering, destroying or
disclosing any computer data, program, system software,
network, or any computer-related devices, facilities,
hardware or equipment, whether classified or
declassified;
cxiii

Violation of Republic Act No. 9006 and the rules and
regulations of the COMELEC issued to implement
Republic Act No. 9006
cxiv

AES 2010 HANDBOOK Page i

END NOTES (Annex 2)

i
ii
iii
iv
Republic Act No. 8189, Section 45 (a).
v
vi
vii
viii
ix
x
xi
xii
xiii
Batas Pambansa Blg. 881 (1985), Section 261 (bb) (3); See also Section 3, Comelec Resolution 8786(4 March 2010).
xiv
xv
xvi
xvii
xviii
Batas Pambansa Blg. 881 (1985), Section 261 (bb) (1);See also Section 15, Comelec Resolution 8809 (30 March 2010)
xix
Republic Act No. 6646, Section 27 (b), as amended by Republic Act No. 9369 (2007), Section 42.
xx
xxi
Republic Act No. 6646, Section 27 (c).
xxii
Batas Pambansa Blg. 881 (1985), Section 212 (d).
xxiii
Batas Pambansa Blg. 881 (1985), Section 212 (e).
xxiv
Batas Pambansa Blg. 881 (1985), Section 212 (f).
xxv
xxvi
Batas Pambansa Blg. 881 (1985), Section 206, as amended by Republic Act No. 9369 (2007), Section 35.
xxvii
xxviii
Batas Pambansa Blg. 881 (1985), Section 261 (aa) (1).
xxix
xxx
xxxi
xxxii
xxxiii
xxxiv
xxxv
xxxvi
Republic Act No. 7166, Section 25, as amended by Republic Act No. 9369 (2007), Section 31.
xxxvii
Batas Pambansa Blg. 881 (1985), Section 261 (g).
xxxviii
Batas Pambansa Blg. 881 (1985), Section 261 (h).
xxxix
Batas Pambansa Blg. 881 (1985), Section 261 (i).
xl
Batas Pambansa Blg. 881 (1985), Section 261 (j).
xli
xlii
xliii
Batas Pambansa Blg. 881 (1985), Section 261 (m).
xliv
Batas Pambansa Blg. 881 (1985), Section 261 (n).
xlv
Batas Pambansa Blg. 881 (1985), Section 261 (o).
xlvi
Batas Pambansa Blg. 881 (1985), Section 261 (x).
xlvii
Batas Pambansa Blg. 881 (1985), Section 261 (bb) (3),
xlviii
Republic Act No. 8436, Section 35 (g), as amended by Republic Act No. 9369 (2007), Section 28.
xlix
l
li
lii
Republic Act No. 6646, Section 27 (e).
liii
Batas Pambansa Blg. 881 (1985), Section 261 (a).
liv
Batas Pambansa Blg. 881 (1985), Section 261 (b).
lv
Batas Pambansa Blg. 881 (1985), Section 261 (k).
lvi
Batas Pambansa Blg. 881 (1985), Section 261 (l).
lvii
lviii
lix
Batas Pambansa Blg. 881 (1985), Section 261 (q); see also Republic Act No. 7166 (1991), Section 32 for the exceptions to this prohibition.
lx
Batas Pambansa Blg. 881 (1985), Section 261 (r).
lxi
Batas Pambansa Blg. 881 (1985), Section 261 (s).
lxii
Batas Pambansa Blg. 881 (1985), Section 261 (t); see also Republic Act No. 7166 (1991), Section 33 for the exceptions to this prohibition .

AES 2010 HANDBOOK Page ii

lxiii
Batas Pambansa Blg. 881 (1985), Section 261 (c).
lxiv
Batas Pambansa Blg. 881 (1985), Section 261 (u).
lxv
Batas Pambansa Blg. 881 (1985), Section 261 (v).
lxvi
Batas Pambansa Blg. 881 (1985), Section 261 (w).
lxvii
lxviii
lxix
lxx
lxxi
lxxii
lxxiii
lxxiv
lxxv
lxxvi
lxxvii
lxxviii
lxxix
Batas Pambansa Blg. 881 (1985), Section 261 (cc) (1).
lxxx
lxxxi
lxxxii
lxxxiii
lxxxiv
lxxxv
lxxxvi
lxxxvii
lxxxviii
See Penera v. COMELEC, G.R. No. 181613, 25 November, 2009; See also Republic Act No. 8436, Section 15, as amended by Republic Act No. 9369 (2007),
Section 13.
lxxxix
Repealed by Republic Act No. 9006, Section 14; See Republic Act No. 6646, Section 11 for additional prohibited forms of election propaganda.
xc
Amended by Republic Act No. 9369 (2007), Section 35.
xci
Amended by Republic Act No. 9369 (2007), Section 32.
xcii
xciii
xciv
xcv
Republic Act No. 6646, Section 27 (d).
xcvi
Republic Act No. 6646, Section 27 (f).
xcvii
xcviii
Republic Act No. 8189, Section 45 (b).
xcix
c
ci
cii
ciii
Republic Act No. 8189, Section 45 (e).
civ
cv
Republic Act No. 8189, Section 45 (g).
cvi
Republic Act No. 8189, Section 45 (h).
cvii
Republic Act No. 8189, Section 45 (i).
cviii
Republic Act No. 8189, Section 45 (j).
cix
Republic Act No. 8295, Section 5.
cx
Republic Act No. 8436, Section 35 (a)(1), as amended by Republic Act No. 9369 (2007), Section 28.
cxi
Republic Act No. 8436, Section 35 (a) (2), as amended by Republic Act No. 9369 (2007), Section 28.
cxii
cxiii
Republic Act No. 8436, Section 35 (c), as amended by Republic Act No. 9369 (2007), Section 28.
cxiv
Republic Act No. 9006, Section 13.
cxv
Batas Pambansa Blg. 881 (1985), Section 261 (d).
cxvi
Batas Pambansa Blg. 881 (1985), Section 261 (f).
cxvii
cxviii
Batas Pambansa Blg. 881 (1985), Section 261 (q); see also Republic Act No. 7166(1991), Section 32 for the exceptions to this prohibition.
cxix
Batas Pambansa Blg. 881 (1985), Section 261 (r).
cxx
Batas Pambansa Blg. 881 (1985), Section 261 (s).
cxxi
Batas Pambansa Blg. 881 (1985), Section 261 (t); see also Republic Act No. 7166 (1991), Section 33 for the exceptions to this prohibition.
cxxii
cxxiii
cxxiv

AES 2010 HANDBOOK Page iii

cxxv
cxxvi
cxxvii
cxxviii
cxxix
cxxx
cxxxi
cxxxii
cxxxiii
cxxxiv
cxxxv
cxxxvi
cxxxvii
cxxxviii
Batas Pambansa Blg. 881 (1985), Section 261 (z) (21); see also Comelec Resolution 8786 (4 March 2010), Section 30 (e).
cxxxix
cxl
cxli
Batas Pambansa Blg. 881 (1985). Section 261 (bb) (4).
cxlii
cxliii
cxliv
cxlv

AES 2010 HANDBOOK Page iv

PROJECT TEAM

Dean Marvic M.V.F. Leonen
Dean, UP College of Law

Prof. Jose Jesus M. Disini
Project Director

Atty. Nicholas Felix L. Ty
Project Coordinator

Atty. January A. Sanchez
Atty. Yvette P. Chua
Atty. Jean Francois DP Rivera
Atty. Patrick Lester Ng. Ty
Atty. Ramon Abraham A. Sarmiento
Atty. Milabel R. Mujer
Atty. Neilster Jon S. Asinas
Atty. Melyjane G. Bertillo
Atty. Ian Esteban C. Ramos
Text Writers

Ms. Venus Amelie G.Mejia
Mr. Norman Ocana Jr.
Research Assistants

Ms. Elisa S. Ochoa
Project Secretary

Ms. Eleanor V. Arzadon
Assistant Project Secretary

Mr. Primo S. Arias
Ms. Ma. Luisa D. Belen-Tirol
Ms. Alona M. Rago
Mr. Pedro Malicdem, Jr.
Ms. Virgelet S. Encarnacion
Mr. Emmanuel Evangelista
Mr. Freddie P. Genove
Support Staff

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