PRP Inv Report Appendices

Appendix A General Fund Account
Date 7/29/2010 Purchase Standard Order Invoice 98 Vendor Wal-Mart Item ? Cups, Candy, Popcorn and Coffee hand tool, ground clear and bleach spray no Receipt $ Cost Finding Inadequate supporting documents and 13.34 no purpose stated
8/3/2010 7/29/2010
31 17
GFS marketplace Home Depot
$ $
Disallowable office purchase from 126.88 student generated funds Disallowable purchase from student 37.86 generated funds Inadequate supporting documentation and disallowable purchase from 1,845.00 student generated funds Inadequate supporting documentation 199.07 and paid 11.27 in taxes Inadequate supporting documentation and disallowable purchase from 47.97 student generated funds Inadequate supporting documentation and disallowable purchase from 146.71 student generated funds Inadequate supporting documentation and disallowable purchase from 186.81 student generated funds Inadequate supporting documentation and disallowable purchase from 68.76 student generated funds
8/12/2010
no
125 Sams club
5 6 ft. tables printing and posters
8/16/2010
no
46 Fed X
9/27/2010
no
155 Staples
4 gb and 2gb sd cards Breakfast for metro united way campaign lunch for student ambassador's
11/10/2010
261
McDonalds and Krispy Kreme
no
11/9/2010
no
Papa johns and 312 McDonalds
not detailed
11/28/2010
no
342 Staples
misc. supplies for office

Date Purchase Standard Order Invoice Vendor Item Receipt Cost Finding Inadequate supporting documentation and disallowable purchase from student generated funds. No shipping 79.92 receipt Inadequate supporting documentation and should have been paid for out of the softball account Disallowable purchase from student generated funds Disallowable purchase from student generated funds Disallowable purchase from student generated funds
11/29/2010
no
343 Oriental Trading
ornaments for student workers
5/11/2010 2/2/2011 1/7/2011 2/18/2011
no 501 434 552
no number
Baudville, Inc. Papa Johns Popeye's Chicken Staples
cups for softball fundraiser Pizza for office aides Lunch for office aides 5 digital cameras
no $ $ $
70.19 25.99 23.43 174.96
3/30/2011
no
McDonald's Starbucks, Target, 663 Walgreens
Gift cards for CATS testing lunch for students testing (at risk) not detailed
Inadequate supporting documentation and disallowable purchase from 1,362.49 student generated funds Inadequate supporting documentation and disallowable purchase from 265.00 student generated funds Inadequate supporting documentation and disallowable purchase from 25.99 student generated funds Inadequate supporting documentation and disallowable purchase from 23.43 student generated funds
4/13/2011
no
691 Qdoba
2/2/2011
no
501 Papa John's Pizza
pizza for office aides
1/7/2011
no
434 Popeye's Chicken
lunch for office aides
not detailed

Date 1/17/2011 Purchase Standard Order Invoice no Vendor Western Bowl & 552 Staples Item camera and ? no Receipt $ Cost Finding
224.96 Inadequate supporting documentation Inadequate supporting documentation and disallowable purchase from 1,099.05 student generated funds.$790.95 was paid out of general fund and 308.10 out of business management account Inadequate supporting documentation and disallowable purchase from student generated funds. Should have 275.56 been charged to Dance Team Inadequate supporting documentation and disallowable purchase from 59.47 student generated funds Inadequate supporting documentation and disallowable purchase from 316.48 student generated funds 102.4 Inadequate supporting documentation Inadequate supporting documentation and disallowable purchase from 192.74 student generated funds Inadequate supporting documentation and disallowable purchase from 73.42 student generated funds
$ 5/31/2011 no Lowes folding banquet table
9/6/2011
no
276 HFC Disc. Dance
10/13/2011
no
245 Frisch's
jazz pants for Dance lunch for student ambassador meeting
10/27-10/28 2011 11/18/2011
no no
J.w. Pepper, PRP pizza, School Tech, food and ? 359 Inc. printing and choir 370 Seay Graphics
no not detailed
2/10/2012
no
685 Papa John's Pizza
pizza for students testing lunch for students attending WPRP no
4/13/2012
no
784 Buckhead

Date Purchase Standard Order Invoice Vendor Item Receipt Cost Finding
12/18-1/4 2013
no
374 GFS
no
Inadequate supporting documentation and disallowable purchase from 59.35 student generated funds
Appendix C Counselor Account

Date Purchase Standard Order Invoice Vendor Papa John's Pizza Item pizza for senior aides printer for counselor's office gift cards and gift basket for Kosair Charities Receipt Finding Inadequate supporting documentation and disallowable purchase from student generated 108.85 funds Inadequate supporting documentation and disallowable purchase from student generated $ 99.98 funds Cost Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds
5/20/2010
804
no
10/4/2010
no
201
Staples
10/4/2010
no
200
McDonalds and Target
no
$ 524.74
10/8/2010
no
204
TGI Fridays
food
$ 48.30
10/11/2010
no
203
Frisch's Frisch's and Factory Card GFS marketplace
food
$ 68.94
10/13/2010
no
219
food and cards breakfast for students showcase recruiting breakfast recruiting breakfast for staff middle school visits
no
$ 74.28
10/13/2010
no
221
no
$ 41.92
10/20/2010
no
234
Frontier Diner
no
$ 56.50
10/28/2010
no
278
Big Boy
no not detailed
$ 66.87
3/2/2011
no
596
Logan's
89.65
Appendix C Counselor Account

Date Purchase Standard Order Invoice Vendor Item I-home CATS awards adhesive remover gifts for teachers breakfast for counselors lunch trays for faculty meeting pizza for counselors and aides pizza for counselors pizza for counselors pizza and supplies not detailed Receipt Cost Finding Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and disallowable purchase from student generated funds
3/31/2011
no
671
6/1/2011 8/2/2011
757 50
Wal-Mart UN-DU Adhesive Remover Regalo Lynn's Paradise Cafe
$ 80.56
no
47.94 $ 56.45
8/2/2011
51
$ 104.95
9/22/2011
no
272
Jason's Deli
no
643
12/16/2011
no
517
PRP Pizza
no
$ 134.07
1/6/2012
no
566
PaPa John's Papa John's Pizza Papa John's and Staples
no
24.99
1/31/2012
566
no
$ 24.99
3/12-4/4 2012
no
797
no
363.72
Appendix B Hospitality Account Principal Travel

Date Purchase Standard Order Invoice Vendor Item Lunch after graduation for principal and counselor Gas for principal to attend Lexington cheerleading competition. Purchase was in Munfordville, KY. Principal Travel expenses for Baseball/Softball Tournament Receipt Cost Finding Inadequate supporting documentation. No travel voucher 40.00 use. No overnight stay Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 60.00 travel guidelines not to fill up tank Inadequate supporting documentation. No travel voucher 199.20 use. Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 21.00 travel guidelines not to fill up tank Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 80.00 travel guidelines not to fill up tank Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 63.01 travel guidelines not to fill up tank
6/2/2010
807
Cardinal Cafe
no
2/19/2011
538
BP in Hart County
3/14/2011
no
730 Sands Ocean Club
no
4/1/2011
no
730 Kroger Fuel
Fuel in Louisville
4/1/2011
no
730 Shell
Fuel in Louisville
4/2/2011
no
730 Pilot
Fuel in Lake City TN

4/2/2011
no
730 Exxon
Fuel in Florence SC
4/2/2011
no
730 Pizza Shack
food Receipt for coffee, creamer, condiments, etc. Appears to be food/items for hotel refrigerator not detailed
Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 74.01 travel guidelines not to fill up tank Inadequate supporting documentation. No travel voucher 34.91 use.
4/3/2011
no
730 Kroger Biminis Bar and 730 Seafood
4/3/2011
no
food
Inadequate supporting documentation. No travel voucher 251.52 used, over meal limit Inadequate supporting documentation. No travel voucher 70.00 used, over meal limit
4/4/2011
no
730 Sands Ocean Club
Shows arriving on 04/02/2011 and departing on 04/09/2011, but this receipt shows only credits not for the 2nd and 3rd. detailed not detailed not detailed
4/4/2011
no
730 Sands Ocean Club Jimmy Buffett Marg. 833 Rest.
food
4/5/2011
no
food
Inadequate supporting documentation. No travel voucher $ 1,500.61 used. Inadequate supporting documentation. No travel voucher $ 35.00 used Inadequate supporting documentation. No travel voucher $ 87.00 used, over meal limit

Date Purchase Standard Order Invoice Vendor Item Receipt not detailed not detailed not detailed not detailed Cost Finding Inadequate supporting documentation. No travel voucher used, over meal limit Inadequate supporting documentation. No travel voucher used, over meal limit Inadequate supporting documentation. No travel voucher used, over meal limit Inadequate supporting documentation. No travel voucher used, over meal limit Inadequate supporting documentation. No travel voucher used Inadequate supporting documentation. No travel voucher used Inadequate supporting documentation. No travel voucher used Inadequate supporting documentation. No travel voucher used Inadequate supporting documentation. No travel voucher used, no overnight stay Inadequate supporting documentation. No travel voucher used, over meal limit
4/5/2011
no
833 Dirty Dan Oyster
food
62.70
4/6/2011
no
833 Good Times Charley's food
125.00
4/7/2011
no
833 Tbonz at Seaboard
food
86.08
4/8/2011
no
833 Chestnut Hill Rest
food
110.00
4/8/2011
no
833 Circle K
Fuel at South Carolina
75.00
4/9/2011
no
833 Seven Springs MKT
Fuel at Tennessee
85.00
4/9/2011
no
833 Speedway
4/11/2011
no
833 Hertz Rental
Fuel at Louisville one week car rental was $549.99 and 3 extra days were $109.79 Dinner for principal and students at 6:20 pm. lunch for principal after baseball game not detailed
66.11
832.75
4/16/2011
no
715 Applebee's Mike Linnig's 766 Restaurant
62.99
4/30/2011
no
32.70

6/8/2011
no
9 Ramada Inn
State softball tournament expenses for principal no
Inadequate supporting 168.04 documentation Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 69.00 travel guidelines not to fill up tank Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 61.00 travel guidelines not to fill up tank Inadequate supporting 23.62 documentation and no travel voucher Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 50.00 travel guidelines not to fill up tank Inadequate supporting 12.47 documentation and no travel voucher Inadequate supporting 19.69 documentation and no travel voucher
6/9/2011
no
Taylor's #31 9 Owensboro KY
State softball tournament expenses for principal no
6/11/2011
no
Taylor's #31 9 Owensboro KY
State softball tournament expenses for principal no State softball tournament expenses for principal no
6/11/2011
no
9 Pizza Roma
6/14/2011
no
10 Shell
Principal gas for baseball tournament
no
6/14/2011
no
10 Arby's Shack in the Back 10 BBQ
Principal Dinner
no
6/15/2011
no
Lunch for Jennings
no

6/16/2011
no
10 Circle K
Principal gas for baseball tournament
no
Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 72.00 travel guidelines not to fill up tank no purchase order, no receipt. Paid 67.00 out of Hospitality account Inadequate supporting documentation. No travel voucher use. Gas should be paid based on travel guidelines not to fill up tank Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines. Inadequate supporting documentation. No travel voucher use. Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines. Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines.
9/22/2011
no
199 Marathon
principal's travel expenses for KHSAA voting no
12/26/2011
no
568
12/26/2011
no
568
12/26/2011
no
563
12/27/2011
no
568
12/28/2011
no
568
travel expenses for principal to go to Aurora IL. for Boys Basketball Kroger Gas tournament travel expenses for principal to go to Aurora IL. for Boys Basketball GT Fish & Oyster tournament Principal's Basketball rooms for tournament in Comfort Suites aurora travel expenses for principal to go to Aurora IL. for Boys Basketball Feast & Goodness GO tournament travel expenses for principal to go to Aurora IL. for Boys Basketball Rosebud Steakhouse tournament
no
54.01
no
130.00
152.60
no
42.00
no
210.00

Date Purchase Standard Order Invoice Vendor Item travel expenses for principal to go to Aurora IL. for Boys Basketball tournament Receipt Cost Finding Inadequate supporting documentation. No travel voucher use. Meals should be paid based on 35.00 travel guidelines.
12/28/2011
no
Al's Restaurant and 568 Pizza
no
12/28/2011
no
569 Omni Hotel
12/29/2011
no
568 One Stop Citgo, gas
12/30/2011
no
568 Carrabas
Hotel for 2 nights and Valet parking (52.00 per night) tournament was in Aurora IL, but stayed in Chicago IL then stayed with team at Comfort suites on 12/28 and 12/29. travel expenses for principal to go to Aurora IL. for Boys Basketball tournament no travel expenses for principal to go to Aurora IL. for Boys Basketball tournament no
Inadequate supporting 499.85 documentation. Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 64.00 travel guidelines Inadequate supporting documentation. No travel voucher use. Meals should be paid based on 50.00 travel guidelines.
1/2/2012
no
Transportation for Principals travel for Boys Basketball tournament. Additional driver fee of 569 Enterprise Car Rental $35.00 for Veronica Jones
Inadequate supporting documentation. Travel guidelines only has comparisons for airplane ticket vs 778.46 car rental.

Date Purchase Standard Order Invoice Vendor Item 2 rooms for state tournament. 1/2 payment now, 1/2 in Feb. Deposit to stay for baseball tournament in Myrtle Beach The confirmation was sent on January 31, 2012 at 10:04 PM. Arrival Date is 4-62012 and departure date is 4-13-2012. for 7 nights for 2 adults in a Southport 1 bedroom 1 bath luxury oceanfront condo. costing 1,930.04..... The team's rooms were $90.00 per night no Receipt Cost Finding
1/18/2012
337
Hyatt Regency
Inadequate supporting documentation. No travel voucher 963.00 use.
2/1/2012
no
North Beach 623 Planitation Hotel
Inadequate supporting 275.22 documentation.
2/17/2012
no
689 Kroger, Louisville
Principal's travel expenses
Inadequate supporting documentation. No travel voucher use. Gas should be paid based on 74.01 travel guidelines not to fill up tank Inadequate supporting documentation. No travel voucher use. Meals should be paid based on 82.00 travel guidelines.
2/18/2012
no
Smokey Bones 689 (Bowling Green, KY)
Principal's expenses

2/24/2012
no
691 Hyatt Regency
Hotel room for state basketball tournament. Principal's travel expenses for Boy's Basketball state tournament not detailed
Inadequate supporting documentation. No travel voucher 963.00 use. Benchwarmers pizza was 130.10; smokey bones was 82.00 and Kroger 130.10 gas was for 74.01. Inadequate supporting documentation. Inadequate supporting documentation. No travel voucher use. Inadequate supporting documentation. No travel voucher use. Inadequate supporting documentation. No travel voucher use. Inadequate supporting documentation. No travel voucher used, over meal limit with Wal-Mart charge
2/24/2012
no
689 Benchwarmers Pizza North Beach 863 Planitation Hotel
4/6/2012
no
Principal Travel expenses Principal Travel expenses, fuel Principal Travel expenses , fuel
$ 1,654.32
4/6/2012
no
863 Pilot
86.04
4/6/2012
no
863 Circle K
62.01
4/6/2012
no
863 Cracker Barrell
Principal Travel expenses
20.09
4/7/2012
no
863 Cracker Barrell
Principal Travel. Appears to be food items for hotel
25.57
4/7/2012
no
863 Wal-Mart
Inadequate supporting documentation. No travel voucher 107.14 used, over meal limit. Tax of 1.52 paid

Date Purchase Standard Order Invoice Vendor Item Receipt Cost Finding Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines. Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines. Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines. Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines. Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines. Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines. Inadequate supporting documentation. No travel voucher use. Meals should be paid based on travel guidelines. Inadequate supporting documentation. No travel voucher use.
4/8/2012
no
Greg Normans 863 Australian Grill
not detailed
90.00
4/8/2012
no
Captain Georges 863 Seafood
not detailed
80.00
4/9/2012
no
863 Hot Stacks
no
27.60
4/9/2012
no
863 Carolina Roadhouse
not detailed
43.00
4/10/2012
no
Nakato Japanese 863 Restaurant
not detailed
40.00
4/11/2012
no
Flying Fish Barefoot 863 Land Rest
not detailed
53.00
4/12/2012
no
863 Senor Frogs
Principal Travel expenses Principal Travel expenses, fuel
not detailed
50.00
4/13/2012
no
863 Pilot
70.00

Date Purchase Standard Order Invoice Vendor Item Principal Travel expenses , fuel Receipt Finding Inadequate supporting documentation. No travel voucher $ 43.00 use. Inadequate supporting documentation. Travel guidelines only has comparisons for airplane ticket vs $ 1,021.23 car rental. Cost
4/13/2012
no
863 Love S Country
4/14/2012
no
Principal Travel expenses . Additional Driver fee of 863 Enterprise Car Rental $45.00 for Veronica Jones
Appendix E Mid-South Baseball and Miller Payments

Purchase Standard Order Invoice
Date
Vendor Mid South Baseball
Item 6 invoices for softball purchases 3 invoices for turf grass seed, Wind screen, balls Hotel for Coaches Clinic in Tennessee ?
Receipt
Cost
Finding
2/17/2009
325
$ 5,456.02 Purchase from Mid-South
9/24/2010
326
Mid South Baseball
1/8/2011 2/7/2011
no no
569 517
Bill Miller Megan Miller Mid South Baseball
no no
$ 1,879.30 Purchase from Mid-South Copy of personal credit card account showing the charges for Gaylord Hotel for 01/08/2011 for 124.86 and $ 372.08 01/09/2011 for 247.22. Standard Invoice states, reimburse for Brown Swim meet. $ 132.00 Quantity 22 at 6.00 each The invoice is to Mid South Baseball from Bullitt County 134.22 Quarry for 134.22, of which 7.60 is sales tax.
2/11/2011
526
Sand
2/14/2011
525
4/1/2011
no
673
4/1/2011
no
672
Sunbelt Rental Rent roller and lift cash advance for baseball Bill Miller tournament cash advance for softball Megan Miller tournament
PO is to Sunbelt Rental, however the two invoices that are attached are to Mid South Baseball. The 1st invoice for Feb 14 also says the job address is in Clarksville Ind. where Mid South is located. The bill is 186.82 of which 12.22 is sales tax. The second invoice does not have a total. Shows $500.00 for lift rental. 7.00, 18.00, 70.00, 100.00 and 100.00 charges which total $795.00, but they $ 1,029.52 paid 842.70 on this one.
no
$ 3,255.00 No F-SA-9 expense report filled out on the cash advance
no
$ 2,485.00 No F-SA-9 expense report filled out on the cash advance

Purchase Standard Order Invoice 38
Date 8/8/2011
Item softball supplies Paint and supplies for Baseball camo shirts/hoodies cups/popcorn North Face Jacket Fundraiser
Receipt
Cost
Finding
10/25/2011 11/15/2011 11/28/2011
222 233 no 588
Porter Paint Mid South Baseball Vicki Miller
$ 1,917.00 Purchase from Mid-South. Invoice attached has 9.69 in sales tax and is not in PRP name. Shows it was charged to Megan Miller's credit $ 171.14 card. Invoices are from Badger Sportswear to Mid South $ 1,313.64 Baseball No invoice order form attached. Order with Brax LTD. To $ 1,850.00 Megan Miller , check paid to Vicki Miller
12/15/2011
no
452
Bill Miller Mid South Baseball
$ 1,800.00 Invoice is from Watson but check paid to Bill Miller. Purchase from Mid-South, invoices do not show what $ 3,386.87 was ordered $ 2,770.14 Invoices are in Mid South Baseball $ 5,520.00 No F-SA-9 expense report filled out on the cash advance No F-SA-9 expense report filled out on the cash advance. Has some copies of receipts, but they aren't copied $ 3,120.00 correctly so can't see if they added up. Mr. Miller must have paid for hotel rooms on his credit $ 1,306.90 card Mr. Miller picked up cover and paid for it and asked for $ 117.50 reimbursement Receipt from ID Zone paid with visa and billing to Mid $ 453.60 South Baseball Mr. Miller picked up part and paid for it and asked for $ 140.11 reimbursement
1/30/2012 3/5/2012 4/4/2012
360 no no 657 740
Bill Miller Bill Miller
3 invoices that say not Badger items detailed uniform purchases no
4/4/2012 7/19/2012 8/30/2012 9/5/2012 9/10/2012
no no 91 no 149
739 118
86
advance for meals cash advance for softball Megan Miller tournament reimbursement for Bill Miller hotel rooms Tayler Enterprise Bill Miller cover ID cards for Bill Miller baseball deep fryer in Bill Miller concession
no

Purchase Standard Order Invoice 217
Date 10/25/2012
Item Red Fleece
Receipt $
Cost
Finding Purchase from Mid-South, invoice is dated 1/29/2012, no 395.28 shipping receipt
Appendix D Credit Card Other

Purchase Order Standard Invoice Receipts and/or Invoice
Date
Vendor Southwest Strings Toast on Market
Item
Cost
2/3/2010 5/2/2010 5/6/2010 5/11/2010
489 803 no 707 789
Orchestra items lunch for officers tickets for play Asus switches Gas for two vehicles and lunch for visit at WKU magnet program Senior Breakfast
no no no no $ $ $
478.61 140.00 281.05 38.97
KY Center Newegg
Finding Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
5/14/2010 5/14/2010
0 805
896
2 Kroger and BWW McDonald's
no no
$ $
Inadequate supporting 142.76 documentation Inadequate supporting 746.07 documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
5/14/2010 5/17/2010 5/19/2010 5/20/2010 5/22/2010 5/24/2010 5/25/2010
715 698 802 749 ? 801 806
Spaghetti Student Council Factory and GFS Dinner no National Beta Club medallions no Captains yearbook end of year Quarters dinner no Pearson USPS Kroger's Kroger's AT Voucher Senior failure letters cups and juice for students drinks for student no no no
$ 1,354.95 $ $ $ $ $ $ 825.37 845.27 74.00 382.26 9.24 9.18

Purchase Order no number no number 814 810 Standard Invoice Receipts and/or Invoice no no no no $ $ $ $
Date 5/26/2010 5/26/2010 5/27/2010 6/1/2010
Vendor Ce Fiore Kroger's Walgreens Kroger's
Item lunch fresh fruit for Senior breakfast Batteries for mic. System gas for mowers Gift cards and thank you cards for PTSA President PTSA end of year dinner charged to Class of 2010 Deposit for trip to Europe
Cost 22.05 90.85 13.77 62.75
Finding Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
6/3/2010 6/3/2010 6/7/2010 6/8/2010
784 783 no number no number
Kroger's Mike Linnig's Ruth's Steakhouse EF Tour
no no no no
$ $ $ $
111.24 556.50 650.00 195.00
6/11/2010 6/11/2010
no number 813
McDonald's Chedders and Tumbleweed KHSAA
meals for team and administrators during state softball Inadequate supporting tournament not detailed $ 1,024.37 documentation Inadequate supporting State Softball Tickets no $ 185.00 documentation Gas for trip to Owensboro for state softball tournament JV Basketball
6/12/2010 6/14/2010
no number no number
Kroger's Speedway
no no
$ $
Inadequate supporting 47.01 documentation Inadequate supporting 46.00 documentation

Purchase Order no number no number no number no number Standard Invoice Receipts and/or Invoice no no no no $ $ $ $
Date 6/14/2010 6/14/2010 6/22/2010 6/22/2010
Vendor Five Star KFC Campbellsville Univ Kroger's
Item JV Basketball JV Basketball wrestling ? Dinner for administrators at softball tournament Athletic football Activity says cheerleaders Misc. for football
Cost 20.63 48.91 120.00 120.00
Finding Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
6/22/2010 6/23/2010 6/30/2010 7/14/2010
no number no number no number no 45
Moonlite Bar-B-Q Kroger's Miss Athletic LLC Home Depot
not detailed $ no no
7/28/2010
no
52
Soffe
Dance team warm-ups
7/28/2010 8/10/2010 8/11/2010 8/13/2010
no no 145 no
53 10
Just for Kix Popeye's VTA Victory Team Sugar and Spice
Dance apparel Office lunch Dance items Donuts for staff no
Inadequate supporting 102.00 documentation Inadequate supporting $ 66.70 documentation Inadequate supporting $ 2,236.23 documentation Inadequate supporting $ 31.35 documentation Inadequate supporting documentation and no shipping $ 1,081.56 receipt Inadequate supporting documentation and no shipping $ 641.73 receipt Inadequate supporting $ 236.85 documentation Inadequate supporting $ 129.00 documentation Inadequate supporting $ 94.05 documentation

Purchase Order no Standard Invoice 22 Receipts and/or Invoice $
Date 8/16/2010
Vendor Charley's
Item Lunch for custodial staff Staff football kickoff cookout
Cost
Finding Inadequate supporting 241.36 documentation Inadequate supporting 232.20 documentation Inadequate supporting documentation and no shipping 349.80 receipt Inadequate supporting documentation and unallowable expense for 12.74 in sales tax and 428.74 3 long distance phone calls Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
8/27/2010
no
61
GFS
9/15/2010
104
Image Market
T-shirts
9/17/2010
no
263
Fairfield Inn
volleyball
9/17/2010 9/18/2010 9/20/2010 9/22/2010 9/24/2010 9/24/2010 9/24/2010
no no no 137 no no no
264 262 132
Hampton Inn Applebee's Five Star Gigi's cupcakes
2 hotel rooms for golf Dinner for volleyball Gas Faculty meeting Food for football game Faculty lunches Gas for football game
partial no
$ $ $
176.80 275.10 49.00 292.56 286.59
not detailed $ not detailed $
156 152 153
Papa John's Mark's Feed Store Pilot
not detailed $ 1,000.00 $ 49.00

Purchase Order no no no no no no no no 206 no no no no no 220 299 223 225 290 Standard Invoice 161 289 180 189 ? 203 236 315 Receipts and/or Invoice $ $ $ no no
Date 9/28/2010 9/30/2010 10/1/2010 10/6/2010 10/7/2010 10/11/2010 10/12/2010 10/12/2010 10/14/2010 10/14/2010 10/15/2010 10/16/2010 10/16/2010 10/20/2010
Vendor Tumbleweed GFS Speedway
Item Yearbook end of year dinner Chips/plates Gas for football 2x3 board, gloss laminate
Cost 183.48 33.95 83.00 285 114.2 68.94
Sign-a-Rama Jiggs Produce & Staples Open House items Frisch's The UPS Store Lowes Firefresh Barbeque Subway GFS Kroger J & J Boat & trailer supply Ruth's Steak House Breakfast ? Float materials
partial no no no no
26.04 96.42 132.61 153 171.06 100
Lunch for office staff Sandwiches for open house ? Gift Card Trailer hitch Gift Card
no no
139.99 100
Finding Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation

Date
10/20/2010 10/21/2010 10/22/2010 10/26/2010
335 no no 230 270 295
Vendor Lowes, Phelps Hardware and Walgreens Card & Party Outlet Bearno's Pizza
Item
Cost
Class of 2013 Halloween items
no
130.94 84.88
Pizza for staff Chips and snacks for GFS Marketplace trick or treat
no no
177.16 32.46
10/28/2010
340
Food for homecoming Mattingly Foods parade no Kroger, Home Depot, Target and Papa Johns Student council 279 GFS Lunch for aides
Inadequate supporting 482.8 documentation
10/28/2010 10/28/2010
241 no
440.98 142.9
10/29/2010
262
10/29/2010
no
290
11/1/2010 11/2/2010
no 264
299
Blue Cotton Sportswear Volleyball jersey TCT Andersons and SGP Partners Dance Kroger's and Buffalo Wild Class of 2011 gift Wings cards Hobby Lobby scrapbook supplies
491.63
$ 1,361.95
Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation and no shipping receipt
no no
Inadequate supporting 500 documentation Inadequate supporting 101.99 documentation

Purchase Order 265 no 456 Standard Invoice Receipts and/or Invoice not detailed
Date 11/2/2010 11/5/2010
Vendor Chedder's Restaurant Wal-Mart and GFS
Item Food for beta club Football banquet
Cost
Finding Inadequate supporting 75 documentation Inadequate supporting 136.17 documentation Inadequate supporting documentation and no delivery receipt and no fund raiser forms Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
11/29/2010 11/30/2010 11/30/2010 12/1/2010 12/1/2010 12/2/2010 12/4/2010
no no 384 384 no no no
349 350
Brax ltd Speedo USA Jamfest competition Bath & Body
Cups for softball fundraiser Swimsuits Cheerleading ? Misc. supplies for office Coffee supplies Gratuity for staff dinner no no
$ 1,120.00 898.5 1339 22.5 45.13 70.26 no 357.36
357 358 457
Kroger's Wal-Mart Masterson's Catering
12/8/2010 12/9/2010
no no
390 413
Kroger and Bath and Body Works Student council Papa John's Orchestra Texas Roadhouse and Roosters Gift cards
partial
Inadequate supporting 467.39 documentation Inadequate supporting 41.94 documentation Inadequate supporting 178.98 documentation
12/10/2010
no
467
no

Date
Vendor
Item
Cost
12/12/2010
463
Zappo's Shoe Carnival and Target Shoe Carnival and Target
Shoes adopt a family from Football adopt a family from Football
39.83
12/14/2010
no
458
192.97
12/17/2010
no
436
285.58
12/17/2010
no
436
Shoe Carnival and Target
Adopt a family from Football
285.58
12/17/2010 12/17/2010 12/17/2010
no no no
449 460 431
Discount Dance Supply shoes Wal-Mart and Lady Panther winter BW3's classic Pizza for Papa John's staff/teachers 12 different places Mark's Feed Store Magazine and McDonald's Sleep Inn Owensboro
392.15 131.21 not detailed partial and some not detailed 89.99
Finding Inadequate supporting documentation, no shipping receipt Inadequate supporting documentation. Disallowable purchase Inadequate supporting documentation. Disallowable purchase Inadequate supporting documentation and disallowable purchase from student generated funds Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
12/20/2010 12/21/2010 12/21/2010 12/27/2010
no no 464 no
443 101
Wrestling
1178.62 54 49.11 1334.7
Cheerleading Banquet not detailed ? Girls Basketball no
430

Purchase Order no no no Standard Invoice 415 444 465 Receipts and/or Invoice
Date 12/28/2010 12/30/2010 1/6/2011
Vendor Item Huck's Food and Gas for trip to fuel Owensboro Best Western Hotel rooms
Cost
YangKee Noodle ? Qdoba, Factory Card and JoAnn's Fabric Homecoming Discount Dance HFC ?
no
Finding Inadequate supporting 148.93 documentation Inadequate supporting 612.88 documentation Inadequate supporting 32.79 documentation
1/6/2011 1/13/2011
no 519
549
294.41 no 643.68
1/13/2011 1/13/2011 1/15/2011
no no no
500 572 553
J.W. Pepper Edline Jamfest competition papa john's, subway, Kroger, target
music Teacher web portal Cheerleading comp candy, chips, water, tuna, juice. Student Council Halloween no no
120.24 74.1 118.45
Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate supporting documentation
1/17/2011
no
306
1/30/2011 2/5/2011 2/5/2011
no no no
447 629 628
Columbia steak house, Clarion Hotel and Gas Field night Arby's Holiday Inn Express Wrestling Wrestling
not detailed
no

Purchase Order no no no Standard Invoice 524 545 566 GFS Pizza Hut Papa John's Receipts and/or Invoice
Date 2/9/2011 2/15/2011 2/18/2011
Vendor
Item Coffee Pots for Office Pizza for office Pizza for CSS Party
Cost
not detailed
Finding Inadequate supporting 15.89 documentation Inadequate supporting 25.85 documentation Inadequate supporting 94.85 documentation
2/19/2011 2/23/2011 2/24/2011 3/5/2011 3/10/2011 3/16/2011 3/18/2011 3/26/2011 3/27/2011 3/30/2011
no no no no no no no no no no
630 563 585 553 728 303 474 698 660 699
Subway; WalMart; O'Charleys and Applebee's Wrestling Papa John's and Ameristop Gas and pizza Lowes Buca Di Peppo Comfort Inn Doo Wop Shop Rental Best Western Lowes Jerry Mayes travel Wood and screws Dinner to award cheerleaders school play school play bowling portable a/c dehumidifier conference
not detailed not detailed
1032.17 145.22 149.94
not detailed
624.96 79.49 303 1283.84 429
not detailed
18.48 68.88
GFS Marketplace football
Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation

Purchase Order no Standard Invoice 734 Receipts and/or Invoice not detailed
Date 3/30/2011
Vendor Papa John's Texas Roadhouse Staples
Item football Bowling team dinner for students and sponsors ink
Cost
Finding Inadequate supporting 170.99 documentation Inadequate supporting documentation Unallowable payment of sales tax for 3.48 Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation no purchase order, no invoice only order confirmation, no shipping receipt. Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
4/14/2011 4/14/2011 4/15/2011 4/19/2011 4/21/2011 4/21/2011 4/28/2011
no 582 no no no no 600
835
not detailed
875.69 61.46 590 121.27
415 757 ? 756
Blue Chip Camp Basketball camp GFS and Qdoba student council Mark's Feed Store food for CATS testing pizza party for class Papa John's fundraiser American Prom Southeastern performance apparel Hobby Lobby, El Nopal, Card Factory Firefresh Barbeque My favorite muffins Eagle Market ring dance favors
not detailed
985 43.92
no
857
4/28/2011
no
209
choir uniforms ring dance decorations and lunch for sponsors not detailed lunch for secretary's week not detailed breakfast for admin week Wrestling
90
4/29/2011 4/29/2011 4/29/2011 5/5/2011
no 627 no no
770
382.81 140.35 27.56 111.95
761 627

Purchase Order no no no no Standard Invoice 796 820 791 809 Receipts and/or Invoice no
Date 5/9/2011 5/10/2011 5/10/2011 5/12/2011
Vendor Papa John's Ramsi's Cafe Bob Evan's National Beta Shop
Item Pizza for students taking AP test English Department Dinner Yearbook assembly luncheon Stoles No information on what this meal was for Pizza for student council 9 rooms for softball pizza for track team Gift cards for Senior staff Professional learning Yearbook staff dinner
Cost 34.95 183.4
no
202.7 1156.58
Finding Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation and paid 6.96 in sales tax Inadequate supporting documentation Inadequate supporting documentation
5/12/2011 5/13/2011 5/14/2011 5/15/2011 5/16/2011 5/16/2011 5/17/2011
no no no no no 724 no
Lynn's Paradise no number Cafe 828 PaPa John's
247.5 55.99 no 520.72 103.82 281.1 no 48.9 1522.24
no number Days Inn 797 817 Papa John's Kroger Assoc Superv and Curr Morton's Steakhouse Things remembered Fulltone Fast photo Vistaprint
818
5/17/2011 5/17/2011 5/20/2011
no no no
827 822 838
WPRP account 20X30 prints for boys basketball Magnets no
122.96 75.98 187.05

Purchase Order 753 no no 756 ? 842 Standard Invoice Receipts and/or Invoice
Date 5/21/2011 5/23/2011 5/23/2011 5/27/2011
Vendor USPS Papa John's Olmstead
Item Postage for registered letters no
Cost 437.7 56.99 201.01 3210.2
Pizza for tech students not detailed Balance for Prom payment no no
Incredible Daves Class of 2011 Ruth's Steak house Lynn's Paradise Cafe El Nopal and Kroger
6/2/2011 6/2/2011
no no
880 879
Gift cards for retirees Raley and Thompson no Breakfast for class of 2011 sponsors Dinner for PTA Staff and gift cards Rent 2 fans for summer shout-out basketball tournament
6/3/2011
773
Inadequate supporting 100 documentation Inadequate supporting 400 documentation Paid for out of hospitality funds. Bought dinner and gift cards for 547.12 PTA
6/6/2011
no
Rental World
Inadequate supporting 56 documentation
6/8/2011
no
11
Olive Garden, Subway, Moonlite, Pizza Guy
Inadequate supporting documentation and disallowable Meals for team and purchases. Moonlite BBQ receipt administrators at no, except shows grocery items costing softball tournament in for Moonlite 49.36 and 8 child meals too. Paid Owensboro BBQ $ 1,460.70 out of Athletic General

Date
6/8/2011 6/8/2011
no no
12 8
Vendor Ramada Inn, Marathon, WalMart and Thornton's GFS and Papa John's
Item
Cost
Finding
6/14/2011
no
13
Ramada Inn
Hotel for softball tournament and gas partial Cups and pizza for office staff Hotel for Baseball Team and coaches and administrators no Meals for baseball team and administrators at state tournament in Lexington KY also went to see Lexington Legends play no
Inadequate supporting 4081.51 documentation Inadequate supporting 52.82 documentation Inadequate supporting $ 3,178.60 documentation
6/14/2011 6/16/2011 7/19/2011 7/20/2011 7/20/2011
no 628 no 49 no
14
Fazoli's, Lex Legends, Dominos, Golden Corral, McDonald's, Outback
20
67
7/20/2011 7/22/2011
no no
64 24
Inadequate supporting $ 2,830.79 documentation Inadequate supporting Hilton Inn Girls state tournament no 1014 documentation Inadequate supporting Papa John's Pizza for office 57.23 documentation Amount reimbursed with no Apple Store 1 Mac Book pro 2298.89 purpose stated New camera's for Inadequate supporting B&H photo Shop yearbook no 2950.46 documentation Inadequate supporting documentation and no shipping GTM Sportswear Dance items 306 receipt. Lunch for staff Inadequate supporting Mike Linnings meeting not detailed 76.25 documentation

Date
Vendor
Item Assistant principal team lunch meeting I-Pad Rooms for volleyball team and coaches Lunch for bus driver meeting
Cost
Finding
7/26/2011 7/27/2011
no no
82 68
Cardinal Cafe Best Buy
partial
Inadequate supporting 70 documentation Inadequate supporting 609.98 documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation. Disallowable purchase with student generated funds Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt. Inadequate supporting documentation and no shipping receipt.
7/31/2011 8/1/2011
no no
66 63
Days Inn Popeye's and Kroger
737 not detailed 199.6
8/8/2011 8/11/2011 8/11/2011
no no no
127 19 156
staples Staples Papa John's
envelopes, markers, 3 hole punch no composition notebooks pizza for office staff no
496.67 2245.49 61.21
8/16/2011 8/18/2011
no no
147 151
Logan's CCS Cheer Amazon and NSTA
Lunch for custodial and maintenance staff no shoes for dance team
193.33 517.15
8/24/2011
no
126
books
no
37.9
8/24/2011
no
152
Amazon
books and DVD
no
22.97

Date
8/30/2011
no
155
Vendor Southeastern performance apparel
Item
Cost
Finding no purchase order and no shipping receipt Inadequate supporting documentation and no shipping receipt. Inadequate supporting documentation, no shipping receipt. no receipt. Paid for out of Beta Club account Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation and no shipping receipt
choir uniforms
1487.3
9/2/2011
88
9/2/2011 9/8/2011
113 98
Where there's a will.com Boys basketball stuff Manhattan Wardrobe Supply garment bags GFS snacks
no
46.95
135.06 no 64.43
9/12/2011
no
177
J.W. Pepper Manhattan Wardrobe
music
26.99
9/12/2011
no
176
garment bags
102.76
9/13/2011 9/23/2011
no no
weekly reader and Educational magazines? no number Innovations 178 Wal-Mart Southeastern performance apparel Elite Skills Training doughnuts
no no
83.8 16.93
9/27/2011
no
207
choir uniforms
2209.55
9/27/2011
no
273
DVD's for Basketball
65.88
Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation and no shipping receipt

Date
Vendor
Item
Cost
9/28/2011
no
208
Sears Southwestern apparel
clothing racks for choir no
186.53
10/5/2011 10/7/2011 10/19/2011
no no no
? 228 350
dresses Applebee's and Bass Kroger Pro gift cards Target and Wal- football's for football Mart banquets
217 204.2 46.69
10/21/2011 10/24/2011 10/26/2011 11/3/2011
no no no no
NSTA Science no number Store 281 347 335 US Lacrosse Rollerpak US Lacrosse
Science Supplies coaches fees Science Supplies coaches fees supplies to work Churchhill Downs Softball Fundraiser pizza for girls basketball coaches fees ? donuts for staff meeting
no
104.1 50
no
63.84 50
Finding Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
11/4/2011 11/4/2011 11/6/2011 11/7/2011 11/7/2011
no 214 no no no
346
Dixie Vac Papa John's
236.38 no 45.59 175 no 800 145
135 344 462
US Lacrosse Huddle Nord's Bakery

Purchase Order no no no 215 no no 461 459 Standard Invoice 331 348 369 Receipts and/or Invoice
Date 11/14/2011 11/15/2011 11/16/2011 11/17/2011 11/21/2011 11/22/2011
Vendor Noteworthy Jiggs Produce Gist Piano Center papa john's Papa Johns Papa Johns
Item music pumpkins for Halloween party choir pizza for web design pizza for student lunch pizza for students
Cost 24.75
no not detailed no
107.46 55.95 65.88 40.14 25.08
11/30/2011 12/2/2011 12/2/2011
no no no
458 456 460
Southwestern apparel choir dresses Gasthoff Village hotel rooms for boys Inn basketball gifts for adoption Target families
460.1 808.39 15
12/8/2011 12/9/2011
no no
521 457
Amazon Staples
Web supplies science notebooks
69.79 562.5
12/11/2011 12/12/2011
no no
472 516
Office Depot Home Depot
folders for choir 24 - 6 inch poinsettias
140.38 101.25
Finding Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate documentation and paid 7.95 in tax, also no shipping receipt. Inadequate supporting documentation

Purchase Order no no Standard Invoice 571 522 Receipts and/or Invoice no
Date 12/13/2011 12/13/2011
Vendor Wal-Mart and Subway Target
Item pre-game girls basketball meal
Cost
12/13/2011 12/14/2011 12/16/2011 12/16/2011 12/21/2011 12/24/2011 1/4/2012 1/5/2012
no no no no no no no no
GFS, Mattingly, no number Thornberry's 518 479 413 564 573 473 509 Wal-Mart Residence Inn Subway Cheers, Kroger
adopt a family luncheon for Faculty and Staff sponsored by PTSA not detailed Chicken for fall sports banquet Hotel room for basketball coach pre-game girls basketball meal no fuel no no
Finding Inadequate supporting 72.59 documentation Inadequate supporting 135.37 documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
492.24 349.8 46.8 73.79 285.02 52.54 435
GFS Marketplace ? 2012 KY All-State KMEA Chorus Music Hooter's Dinner for girls track
no
32.17
1/6/2012 1/8/2012 1/12/2012
no no no
509 553 615
Clarion Hotel and Logan's Steakhouse Hampton Inn Amazon
Track coach rooms for cheerleaders Apple TV and HDMI cable
no
Inadequate supporting documentation and Logan's steakhouse meal was 63.64. over 246.26 district meal reimbursement Inadequate supporting 743.5 documentation Inadequate supporting 116.32 documentation

Date
Vendor
Item
Cost
Finding
1/19/2012
no
535
GFS
soft drinks for football banquet
Inadequate supporting documentation and paid 4.61 in 81.51 sales tax. Also, violated bid award Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
1/20/2012 1/22/2012 1/23/2012 1/26/2012
no no no no
551 619 621 616
Graphic's Communication membership dues Ameristop and Speedway fuel for softball Music in the Parks festival rooms for football Wyndham hotel coaches meals for coaches for out of town travel music Pizza for football team... Desmond Maxwell college signing day. Pizza for students in web design cheerleader and basketball prints softball meals
324 partial 180 100 211.77
1/26/2012 1/27/2012
no no
617
Pizza Hut
no number J.W. Pepper
2/1/2012 2/3/2012 2/6/2012 2/7/2012
no no no no
614 582 687
Papa John's Papa John's Louisville Color Lab
110 40.99 187 168
no number BW3
Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation

Date
Vendor
Item
Cost
2/8/2012 2/9/2012 2/16/2012 2/16/2012 2/18/2012 2/18/2012 2/20/2012 2/23/2012 2/23/2012 2/28/2012
380 no no no no no no no no no 634 686 633 524 688 635 690
Papa John's Papa John's
pizza fundraiser pizza fundraiser
43.99 47.99 311.91
HeavySwing bats bats Papa John's Hyatt Regency Donerail Travel Center Papa John's Texas Roadhouse pizza fundraiser Cheerleading competition rooms gas for wrestling meet pizza fundraiser basketball meals pizza fundraiser music national cheer competition speakers for Drama not detailed not detailed not detailed not detailed
49.99 1014.4 63 54.99 233.17 54.99 14.43
no number Papa John's 647 Sheet Music Plus KY int'l convention center Doo Wop Shop Rental
Finding Inadequate supporting documentation and paid sales tax of 2.64 Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
3/3/2012 3/14/2012
no no
669 798
Inadequate supporting 1972 documentation Inadequate supporting 322 documentation

Date
Vendor
Item
Cost
Finding Inadequate supporting documentation and disallowable purchase from student generated funds (English Account) Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation
3/17/2012 3/19/2012
no no
Ramsi's Cafe Doo Wop Shop no number Rental 662
English Department Dinner speakers for Drama
188.7 20
3/22/2012
no
706
Anes sports
tennis uniforms
no
571.58
3/27/2012
no
716
2win900
ipad 2 cord
21.5
3/31/2012 4/3/2012 4/4/2012 4/16/2012 4/17/2012 4/18/2012
no no no no no no
801 735 802 803 768 871
J.W. Pepper
choir tickets for The Hunger Senior Field Trip Games Music in the Parks music festival Choir deposit on Comfort Suites rooms Staples Image Market ink and supplies T-shirt for yearbook no
89.99 2403 1367 405.45 44.97 328.1

Date
Vendor
Item Outback gift cards. Not sure on Mark's feed store, no detail receipt for 150.00
Cost
Finding
4/20/2012
no
864
Kroger and Mark's Feed Store
not detailed
400
4/20/2012 4/23/2012
no no
J. W. Pepper Actors Theatre no number of Louisville 777
4/23/2012
no
862
Amazon
Sheet music deposit for Romeo and Juliet recorders, French dictionaries, I-pad covers,
partial
56.93 50
partial
360.46
5/2/2012
no
868
Stumps
Prom flowers
2051.82
5/2/2012 5/2/2012 5/3/2012 5/4/2012 5/8/2012 5/14/2012 6/13/2012
489 488 no no no no no
Epic Sports Eurosport Papa John's Pizza 824 Pole Vault Safety Board 827 Jones School Supply 832 no number Super 8 920 Kroger
socks for boys soccer soccer balls Track meals certification test awards for choir rooms for Anime fuel no no no no
239.92 174.94 61.99 35 177.49 577 261.89
Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation and no shipping receipt Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation Inadequate supporting documentation no purchase order Inadequate supporting documentation

Purchase Order no Standard Invoice 42 Receipts and/or Invoice
Date 8/13/2012
Vendor Office Depot
Item choir folders
Cost 112.59
8/16/2012 8/20/2012 12/20/2012
no no no 570
Mike Linnings School Labels student ID no
69.9 756.99 263.7
HFC Disc. Dance Dance items supplies for meeting; Staples; Pizza pizza for staff; pizza Hut; Papa Johns, for counselor's and Kroger fuel Papa John's pizza Pizza Hut several
Finding Inadequate supporting documentation Inadequate supporting documentation and paid $3.96 in sales tax. Inadequate supporting documentation Inadequate supporting documentation
01/09-01/31 2012
no
318
partial
01/26-02/2-2012 02/04/201 03/11-4/2/2011
no no no
548 581 735
pizza for Anime Club Pizza for office school play no
Inadequate supporting 172.98 documentation Inadequate supporting documentation and paid 3.48 in 168.88 tax Inadequate supporting 119.23 documentation Inadequate supporting 808.17 documentation
03/17-04/01/2011
no
747
03/17-3/22/2011
no
737
Pizza Hut, Papa Johns and Thornton's ?? Kroger, WalMart and Home Depot supplies
no
no Kroger

Date
Vendor
Item
Cost
Finding
03/18-03/20/2011
no
729
McDonalds, Union St, shuttle partial and Vagabond Tours Mayes trip to Washing some not and US airway DC detailed Roosters for Williams, Nord's Bakery for Jennings, no info on papa john's no
Inadequate supporting documentation. Paid out of 671.94 Hospitality Account
04/12-05/03/2011
no
839
Roosters, Papa Johns and Nord's Bakery
05/02-05-11/2011 05/04-05/05 2011
no no
812 785
Staples, Kroger, Nancy's Bagel, Circle K, Zen Garden, Sweet CeCe's, Snuergos, Rocky's sub Student council partial pizza for football team Papa John's and coaches Staples, Kroger, Nancy's Bagel and Sunergos student council Gas for mowers No information on what these food purchases were for
05/-05/3/2011 05/09/2011 and 06/03/2011 05/23/2011; 06/01/2011; 06/03/2011
no no
812 887
not detailed no
no
Kroger Pizza Hut, Papa John's BC no number Roosters
no

Date
Vendor
Item
Cost
Finding
07/19-7/29/2010 07/22-07-27 2011
no no
47 60
Kroger, WalMart, Lowes and Home Depot Misc. Athletics and gas Lowes and Kroger Supplies and gas Lowes, Kroger's and PRP pizza Supplies, food and ? crown plaza hotel Lowe's and Kroger rooms for volleyball team and coaches gas and wrap speakers for computers and Freshman Academy videos
Inadequate supporting 347.73 documentation Inadequate supporting 297.28 documentation Inadequate supporting 165.08 documentation Inadequate supporting 339.44 documentation Inadequate supporting 135.34 documentation
07-22-08-05-2011
no
65
no
08/19-20-2011 08/21-08/25 2011
no no
79 149
08/25 2011
no
150
Big Lots and Video Kitchen
09/28 2011 09/30 & 10/5 2011 09/30-10/01/2010
no no no
193 277 232
Dollar Tree; Factory Card Outlet; hancock Fabric; Sears; and 84 lumber float materials no Wal-Mart and Homecoming float and Kroger candy to toss no Kroger and Pilot Gas for football
Inadequate supporting 181.44 documentation Inadequate supporting documentation 33.79 & 49.34 Inadequate supporting $ 110.97 documentation

Date
Vendor
Item
Cost
Finding
09-14-09-20-2011
no
278
1/14-1/31 2013
392
1/27-2/10 2012
no
613
Buffalo Wild Wings; subway, Kroger, Arby's and Phelps Hardware says for food, and gas no Wal-Mart, Kroger, GFS, Wrestling Aids food partial Card & Party outlet and PRP Pizza homecoming dance Enterprise, Five Star and Subway Seay Graphics and Monkey Drive Rite Aide, Lowes, Dollar Tree, Country Inn, Team IP Car rental, gas and lunch
Inadequate supporting 220.31 documentation Inadequate supporting 669.93 documentation Inadequate supporting documentation and $1.92 in sales 69.15 tax paid Inadequate supporting 105.09 documentation Inadequate supporting 1623.2 documentation
10/14&10/15
no
229
no
10/21-10-31 2011
no
345
T-shirts
10/5-11-1 2012
no
270
golf, caution tape, balloons and candy
not detailed

Date
Vendor
Item
Cost
Finding
10/7-10-31 2011 10-25-10-27
no no
343 353
Nord's Bakery, GFS, Fire Fresh, Staples, Pizza Hut, Staples, PRP Pizza, Ruth's Chis, Wal-Mart, Bath and Body, Hobby Lobby, Hancock Fabrics, Chrisi's, 301 Market, Waffle Several House, staff incentives, food, missing Papalino's Pizza candy bars, receipts Amazon Card and Party Outlet, Kroger, Steak N Shake ??? student council supplies, gas and meals no
10-4-10-6 2011
no
226
not detailed
10-6-11-2 2011
no
342
Kroger, Custom Low Voltage, Lowes, Circle K, Hilton Garden, athletic supplies, gas, Pizza hut hotel for golf, food partial

Date
Vendor
Item
Cost
Finding
11/11-11/12/2011 11/17-11/19-2011
no no
travel expenses for Thornton's Jerry Mayes football McDonald's and tournament in bowling green no number Cheddar's Five Star and fuel and Athletic GFS Banquet 463 Hobby Lobby convention supplies and McDonalds and food Kroger, Dick's Clothing, Clarion Inn, Ryan's, Shell, Waffle House, Olive Garden, Chick-FilA, CVS pharmacy, rooms for football, Holiday Inn gas, food Christmas diner and Ernesto's and holiday can drive subway lunch McDonald's; Subway, WalMart Girls Basketball Kroger and Heitzman's Kroger and Heitzman's Kroger gift cards and Cookies Kroger gift cards and Cookies
not detailed no
11/21-11/22/2011
no
365
11/9-12-4/2012
no
311
no
Inadequate supporting 5733.84 documentation Inadequate supporting 184.26 documentation Inadequate supporting 205.8 documentation Inadequate supporting documentation. Paid out of 462.22 hospitality account Inadequate supporting 462.22 documentation.
12/08-12/13/2011
294
no
12/09-12/29 2011
no
519
no
12/12-12-14-2011 12/12-12-14-2011
no no
520 520
no no
$ $

Purchase Order no Standard Invoice 477 Receipts and/or Invoice no
Date 12/13/2011 thru 1/4/2012 12/15-2011- 1-062012 12/15-2011- 1-062012
Vendor Staples and Target Kroger, PRP Pizza Kroger, PRP Pizza
no
565
Item I-tuner stylus and ITuner cards Kroger gift cards and pizza staff for office staff Kroger gift cards and pizza for office staff
no
no
565
no
Finding Inadequate supporting 563.95 documentation Inadequate supporting documentation. Paid out of $ 1,164.99 hospitality account Inadequate supporting documentation. Paid out of $ 1,164.99 hospitality account Cost
12/16-12-20 2011
no
Subway, WalMart, Meijer, Five Star, Gatti's Pizza and Dollar Girls Basketball no number General Store GFS food; Starbucks; the Pub; Qdoba, Kroger; Panera, Old Spaghetti Factory Beta Club Applebee's; KHSAA tournament tickets; chick fila; O'Charley's; Subway and Wrestling match and Baymont Inn expenses
no
12-09-12-10-2011
no
427
no
2/16-2/18 2012
no
692
no

Purchase Order Standard Invoice 693 Receipts and/or Invoice partial partial and some not detailed
Date
2/24/2012 & 3/2/2012 no
2/24-2/25/2011
no
588
2/4&3/01/2011
no
634
Vendor Domino's Pizza and GFS Domino's and Texas Roadhouse Factory Card Outlet and Pap John's
Item Pizza and cups
Cost
Finding Inadequate supporting 47.62 documentation Inadequate supporting 86.41 documentation
Football banquet
??
no
3/13-4-5 2012
no
799
Advanced Turf Solutions, UPS store, Kroger, Bluegrass Lawn and Garden, Pathleen Floral fuel, weed killer,
partial
3/22-3/25-2012
no
800
Go Daddy's
Baseball
partial
3/25-3/27/2011
no
658
4/12&4-16 2012
no
865
Jerry Mayes sponsor several on Washington DC trip partial Flo's Place, Lowe's Gas, Papa John's My Favorite Muffins, U of L, GFS gas and food no
Inadequate supporting 775.12 documentation Inadequate supporting documentation and no shipping 112.14 receipt Inadequate supporting documentation. Paid out of 139.08 Hospitality Account

Date
4/17-5/5 2012
no
861
Vendor Ramada Inn, Speedway, BP and Go Daddy.com
Item rooms for baseball, gas and membership for website Junior class field trip to see the Hunger Games
Cost
Finding
Inadequate supporting 1071.24 documentation Inadequate supporting 1124 documentation
4/19 & 5/3 2012
no
749
4/6-4/23/2012
no
860
5/24 & 5/30/2012 6/13-6/20 2013
no no
? 20
Rave Cinemas Kangaroo Express; Shell; Scotchman; Pilot, Circle K; Kroger and Custom Low Voltage gas and switch Incredible Daves and Hall of Fame Cafe class of 2012 Kroger gas
partial
no
Inadequate supporting 403.11 documentation Inadequate supporting 361.91 documentation Inadequate supporting 261.89 documentation Inadequate supporting documentation and paid .18 in 451.51 sales tax. Also, violated bid award Inadequate supporting 222.07 documentation Inadequate supporting 148.02 documentation
partial no
6-2-6-3 2012 8/10-8/11 2011 8/13 & 8/23/2010
no no no
913 148 48
GFS Marketplace and Kroger Kroger and Rental World Kroger
concessions for basketball summer slam tournament gas and fan rental for tech building no Gas for mowers $

Date
Vendor
Item
Cost
8/18-8/19 2011 8/8-8/30 2012
no 137
154
9/1-10/4 2012
no
170
Rite aide and GFS Kroger and Advanced Turf Kroger, GFS, Shell, Five Start, Temp IP, O'Charley's Bursters Ice Cream
maintenance items and food for faculty cookout gas
no no
Finding Inadequate supporting documentation and improper payment of faculty cookout with student generated funds 152.85 (Athletic) Inadequate supporting 420.51 documentation
gas, food and ?
no
9-15-9-22 2011
no
271
Factory Card Outlet, four Pizza Hut charges, Staples,
supplies for meeting; office staff lunch, office aides lunch, supplies; office lunch and student lunch
no
no
No information for Statement in August of 2012. School can't find copies of payments

Date
Vendor Bank statement has lots of charges however only 3 standard invoices for all charges. Not sure if PRP sent us all copies or they just didn't do them.
Item
Cost
Finding
Jun-12
no
Appendix F Baseball/Softball Other

Purchase Standard Order Invoice 228 6 8 477 no 351 Receipts and/or Invoice $ no $ $ $ $
Date 5/5/2010 5/7/2010 6/23/2010 7/14/2010 7/29/2010
Vendor Kratz Publishers Printing Mills Farm Supply john Conti 2 officials
Item coaches apparel for baseball program printing for baseball ammonium nitrate Baseball Concession
Cost
Finding Inadequate supporting documentation. No 176.00 shipping receipt 150.00 Inadequate supporting documentation. Inadequate supporting documentation. No 442.50 shipping receipt Inadequate supporting documentation. No 218.43 shipping receipt Inadequate supporting documentation and 130.00 no signature(s) on standard invoice
10/7/2010
no
187
baseball deposit for Breeders Cup Churchill Downs work for softball misc uniforms and shoes for baseball family adoption baseball gear Baseball stuff
no
250.00 Inadequate supporting documentation.
10/25/2010 12/6/2010 1/14/2011 1/27/2011 2/4/2011 2/7/2011 2/10/2011
227 no 440 471 no no 440
395
Kratz Walmart Hillerich & Bradsby Co. Applied Concepts, Inc.
Inadequate supporting documentation. No $ 5,227.30 shipping receipt $ 532.26 Inadequate supporting documentation. Inadequate supporting documentation. No $ 745.83 shipping receipt $ no no Inadequate supporting documentation. No 261.42 shipping receipt
516 516
Miller baseball/softball Transportation charter bus Miller Transportation Charter bus Hillerich & Bradsby Co. Baseball gear
$ 6,500.00 Inadequate supporting documentation. $ 6,500.00 Inadequate supporting documentation. Inadequate supporting documentation. No $ 745.83 shipping receipt

Purchase Standard Order Invoice 594 594 709 no no no no no no no no no no 653 648 648 772 651 651 647 753 661 680 Receipts and/or Invoice $ $
Date 3/15/2011 3/15/2011 3/23/2011 3/24/2011 3/24/2011 3/24/2011 3/24-4/2/2011 3/25/2011 3/25/2011 3/28/2011 3/28/2011 3/28-3/30/2011 3/30-4/1/2011
Vendor Hillerich & Bradsby Co. Hillerich & Bradsby co. Kratz 2 officials 2 officials 2 officials 2 officials 2 officials 2 officials Jerry Wymon 2 officials 3 officials 4 officials Specialties for Success
Item Ball Glove Baseball gear Baseball apparel Softball officials Baseball Baseball Baseball Baseball baseball Insurance Premiums Baseball Baseball Baseball T-shirts, shorts and hoodies for softball
Cost 148.70 148.70
$ 12,350.50 $ $ $ $ $ $ no 97.00 95.00 95.00 95.00 199.00 199.00
Finding Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice
$ 1,900.00 Inadequate supporting documention Inadequate supporting documentation and $ 90.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 360.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 214.00 no signature(s) on standard invoice Inadequate supporting documentation. No $ 2,455.10 shipping receipt
3/31/2011
596

Purchase Standard Order Invoice no 599 no 625 no no no no no no no no no 686 685 687 701 702 705 706 725 707 684 603 Receipts and/or Invoice $ $ $ $ $ $ $ $ $ $ $ $ $
Date 3/31/2011 4/1/2011 4/1/2011 4/1/2011 4/2/2011 4/2/2011 4/4/2011 4/5/2011 4/6/2011 4/7/2011 4/8/2011 4/8/2011 4/9/2011
Vendor 2 officials Sports Decal 2 officials Quality Impressions 4 officials 6 officials 4 officials 6 officials 6 officials 6 officials 4 officials 2 officials 4 officials
Item Softball Helmet Baseball 2 trophies Baseball Baseball Baseball Baseball Baseball Baseball Baseball Baseball Baseball Rental for Baseball tournament
Cost 142.00 147.83 95.00 41.10 237.00 285.00 285.00 522.50 570.00 570.00 475.00 95.00 95.00
Finding Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice
4/9/2011
no
831
Enterprise
no
Inadequate supporting documentation and 919.09 paid 51.00 in taxes.

Purchase Standard Order Invoice no no no no no no no no no no no no no 710 Receipts and/or Invoice $ $ $ $ $ $ $ $ $ $ $ $ no $
Date 4/13/2011 4/14/2011 4/15/2011 4/16/2011 4/18/2011 4/19/2011 4/19/2011 4/20/2011 4/21/2011 4/22/2011 4/22/2011 4/26/2011 4/26/2011
Vendor 2 officials
Item Baseball Baseball Baseball Baseball Baseball Baseball Softball Baseball Baseball Baseball Baseball
Cost 107.00 95.00 107.00 321.00 97.00 95.00 142.00 95.00 107.00 37.00 95.00 190.00
2 officials 708 no number 2 officials 720 768 721 744 742 739 740 799 755 186 2 officials 2 officials 2 officials 2 officials 2 officials 2 officials 2 officials 2 officials 4 officials
Baseball Breeder's cup Churchill Downs deposit Concessions for baseball
Finding Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice
4/28/2011
631
John conti
no
250.00 Inadequate supporting documentation Inadequate documentation and paid a previous balance of 54.57 with no 357.88 documentation

Purchase Standard Order Invoice no no no no no no no no no no no no no no no 758 769 767 803 777 800 813 798 801 802 816 847 815 830 848 Receipts and/or Invoice no $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
Date 4/28/2011 4/28-4/30/2011 4/29/2011 4/30/2011 5/3-5/4/2011 5/4-5/5/2011 5/5-5/11/2011 5/5/2011 5/6-5/7/2011 5/9/2011 5/11-5/13/2011 5/20-5/21/2011 5/14/2011 5/17/2011 5/17/2011
Vendor LaFayette HS 8 officials 2 officials 4 officials 4 officials 4 officials 4 officials 2 officials 4 officials 2 officials 4 officials 4 officials 8 officials 2 officials 2 officials
Item Baseball entry fee Baseball Softball Softball Baseball Baseball Baseball Softball Baseball Baseball Baseball Baseball Baseball Baseball Baseball
Cost
Finding
200.00 Inadequate supporting documentation Inadequate supporting documentation and 692.00 no signature(s) on standard invoice Inadequate supporting documentation and 194.00 no signature(s) on standard invoice Inadequate supporting documentation and 485.00 no signature(s) on standard invoice Inadequate supporting documentation and 202.00 no signature(s) on standard invoice Inadequate supporting documentation and 214.00 no signature(s) on standard invoice Inadequate supporting documentation and 190.00 no signature(s) on standard invoice Inadequate supporting documentation and 174.00 no signature(s) on standard invoice Inadequate supporting documentation and 275.00 no signature(s) on standard invoice Inadequate supporting documentation and 202.00 no signature(s) on standard invoice Inadequate supporting documentation and 214.00 no signature(s) on standard invoice Inadequate supporting documentation and 190.00 no signature(s) on standard invoice Inadequate supporting documentation and 428.00 no signature(s) on standard invoice Inadequate supporting documentation and 95.00 no signature(s) on standard invoice Inadequate supporting documentation and 107.00 no signature(s) on standard invoice

Purchase Standard Order Invoice 771 no no Receipts and/or Invoice
Date 6/7/2011 6/13/2011 7/14/2011
Vendor Sackfields Inc.
Item Softball T-shirts Baseball tournament Class fees
no number 20 officials KHSAA 57
no
Finding Inadequate supporting documentation. No $ 815.00 shipping receipt Inadequate supporting documentation and $ 4,850.00 no signature(s) on standard invoice $ 540.00 Inadequate supporting documentation Cost Inadequate supporting documentation and standard invoice for 4 different dates. Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation. No shipping receipt inadequate supporting documentation. Fundraiser for softball Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation. No shipping receipt Inadequate supporting documentation and no signature(s) on standard invoice Inadequate supporting documentation and no signature(s) on standard invoice
9/19-10/10/2011 11/15/2011 11/29/2011 12/7/2011 12/12/2011 1/5/2012
no 232 260 292 314 320
25
Dixie Florist Snappy Signs and Banners Kratz Hillerich & Bradsby Co. Kratz BW3's V-Flex Technologies Hillerich & Bradsby Co. Hillerich & Bradsby Co.
Flowers Baseball tournament Jackets for baseball Bats and gloves for baseball Catcher's mitt Fundraiser cards Hitting system for baseball and softball Bats Large backpacks Baseball Baseball
$ $
212.00 610.00
$ 3,381.00 $ $ $ 262.41 185.00 182.00
1/30/2012 1/31/2012 3/6/2012 3/20-3/21/2012 3/22/2012
362 100 414 no no 129 709
$ 3,400.00 $ $ $ $ 219.53 962.11 360.00 167.00
4 officials 2 officials

Purchase Standard Order Invoice Receipts and/or Invoice
Date
Vendor
Item
Cost
Finding
3/22/2012 3/24/2012 3/29-4/2/2012 3/30-3/31-2012 4/3/2012
no no no no 493
4 750 730 726
Miller Tournament Transportation transportation 8 officials 6 officials 8 officials Sports Decal Grand Slam Softball 4 officials chris edge 4 officials 4 officials 4 officials 4 officials 4 officials Pete Schrun Baseball Baseball Baseball Helmet Decals Hotel rooms for softball and baseball Baseball Baseball Baseball Baseball Baseball Baseball Baseball Baseball
$ 7,100.00 Inadequate supporting documentation Inadequate supporting documentation and $ 679.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 285.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 642.00 no signature(s) on standard invoice Inadequate supporting documentation. No $ 296.33 shipping receipt
4/4/2012 4/9/2012 4/9/2012 4/10/2012 4/11/2012 4/12/2012 4/13/2012 4/14/2012 4/14/2012
no no no no no no no no no
738 758 770 759 762 763 766 765 776
no
$ 10,305.00 Inadequate supporting documentation Inadequate supporting documentation and $ 380.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 95.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 475.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 285.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 380.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 190.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 380.00 no signature(s) on standard invoice Inadequate supporting documentation and $ 47.50 no signature(s) on standard invoice

Purchase Standard Order Invoice no 782 Receipts and/or Invoice $
Date 4/16/2012
Vendor 2 officials
Item Baseball Baseball Concession Baseball
Cost
Finding Inadequate supporting documentation and 107.00 no signature(s) on standard invoice Inadequate supporting documentation. No 365.95 invoice for a past due balance of 214.74 Inadequate supporting documentation and 190.00 no signature(s) on standard invoice
4/19/2012 4/21/2012
463 no 811
John conti 2 officials
part
$ $
5/6/2012 5/7/2012 5/10-5/12/2012 5/10-5/14/2012 5/14/2012 5/15/2012
no no no no 515 513
Matt Stanley, Wendell Sorrell, Matt Downs, Baseball Camp no Zev Bernard and Instruction and number Brian Hockman Coaching no number 2 officials Baseball 852 855 4 officials 4 officials Hillerich & Bradsby Co. Award Center Baseball Baseball Glove and mitt for baseball Awards no
$ $ $ $ $ $
Inadequate supporting documentation and 800.00 no signature(s) on standard invoice Inadequate supporting documentation and 95.00 no signature(s) on standard invoice Inadequate supporting documentation and 214.00 no signature(s) on standard invoice Inadequate supporting documentation and 160.50 no signature(s) on standard invoice Inadequate supporting documentation. No 236.05 shipping receipt Inadequate supporting documentation. Paid 194.55 from a "quote"

PRP Inv Report Appendices

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PRP Inv Report Appendices

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Appendix A General Fund Account

GFS marketplace Home Depot

125 Sams club

5 6 ft. tables printing and posters

McDonalds and Krispy Kreme

Papa johns and 312 McDonalds

misc. supplies for office

Appendix A General Fund Account

343 Oriental Trading

ornaments for student workers

5/11/2010 2/2/2011 1/7/2011 2/18/2011

no 501 434 552

Baudville, Inc. Papa Johns Popeye's Chicken Staples

70.19 25.99 23.43 174.96

McDonald's Starbucks, Target, 663 Walgreens

501 Papa John's Pizza

pizza for office aides

434 Popeye's Chicken

lunch for office aides

Appendix A General Fund Account

$ 5/31/2011 no Lowes folding banquet table

276 HFC Disc. Dance

jazz pants for Dance lunch for student ambassador meeting

10/27-10/28 2011 11/18/2011

685 Papa John's Pizza

pizza for students testing lunch for students attending WPRP no

Appendix A General Fund Account

Appendix C Counselor Account

McDonalds and Target

Frisch's Frisch's and Factory Card GFS marketplace

Appendix C Counselor Account

Wal-Mart UN-DU Adhesive Remover Regalo Lynn's Paradise Cafe

PaPa John's Papa John's Pizza Papa John's and Staples

Appendix B Hospitality Account Principal Travel

730 Sands Ocean Club

730 Kroger Fuel

Fuel in Lake City TN

Appendix B Hospitality Account Principal Travel

730 Pizza Shack

730 Kroger Biminis Bar and 730 Seafood

730 Sands Ocean Club

730 Sands Ocean Club Jimmy Buffett Marg. 833 Rest.

Appendix B Hospitality Account Principal Travel

833 Dirty Dan Oyster

833 Good Times Charley's food

833 Tbonz at Seaboard

833 Chestnut Hill Rest

Fuel at South Carolina

833 Seven Springs MKT

833 Hertz Rental

715 Applebee's Mike Linnig's 766 Restaurant

Appendix B Hospitality Account Principal Travel

State softball tournament expenses for principal no

Taylor's #31 9 Owensboro KY

State softball tournament expenses for principal no

Taylor's #31 9 Owensboro KY

Principal gas for baseball tournament

10 Arby's Shack in the Back 10 BBQ

Lunch for Jennings

Appendix B Hospitality Account Principal Travel

Principal gas for baseball tournament

principal's travel expenses for KHSAA voting no

Appendix B Hospitality Account Principal Travel

Al's Restaurant and 568 Pizza