Dnsc Procurement Process

Republic of the Philippines
DAVAO DEL NORTE STATE COLLEGE

New Visayas, Panabo City Davao del Norte, Philippines 8105 www.dnsc.edu.ph Tel. 63 84 6284301; email: dnscpanabo@gmail.com; jab@dnsc.edu.ph
THE BAC AND THE BAC SECRETARIAT Small Value Procurement (Php 1.00 to 49,999.00) Step 1 2 3 4 5 Client End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor Service Pr ovided Opening of bids upon receipt of Abstract of Quotation (AQ) and Request for Quotation (RQ) Filling-up of the price quoted on the Abstract of Quotation (AQ). Affix signature Duration of Activity (Under Normal Circumstances) 15 to 30 minutes/transaction 2 minutes/item on the Request for Quotation (RQ) 5 to 10 minutes/transaction 5 to 10 minutes/transaction Person in Charge BAC Secretariat with BAC Members BAC Secretariat BAC Members BAC Secretariat & BAC Members BAC Secretariat Form Abstract of Quotation Abstract of Quotation Abstract of Quotation BAC Minutes and Resolution Complete Documents
Prepare and affix signature on the BAC Minutes and Resolution Turn-over documents to Procurement 2 to 5 minutes Service Unit (PSU) Office END OF TRANSACTION

Large Value Procurement (Php 50,000.00 up to 400,000.00) on Regular Transactions Duration of Activity (Under Normal Circumstances) 15 days 2 to 3 hrs or more depending upon the requested goods and services 10 to 20 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes
Step
Client
Service Provided Posting of Invitation to Bid (ITB) upon receipt of Purchase Request (PR) to Philippine Government Electronic Procurement System (PhilGEPS). Opening of Bids Filling-up and scrutiny of documents and prices to the Abstract of Quotation (AQ) Affix signature Prepare and affix signature on the BAC Minutes and Resolution Prepare Notice of Award (NOA) for signature and posting to PhilGEPS
Person in Charge BAC Secretariat with the approval of the BAC Chairman BAC Secretariat with the BAC Members BAC Members BAC Members BAC Secretariat & BAC Members BAC Chairman and Head of the Procuring Entity (HOPE) BAC Secretariat
Form
End-user/Requestor
Invitation to Bid (ITB) Request for Quotation (RQ) and Abstract of Quotation (AQ) Request for Quotation (RQ) and Abstract of Quotation (AQ) and documents Abstract of Quotation (AQ) BAC Minutes and Resolution Notice of Award (NOA) Complete Documents
End-user/Requestor
3 4 5 6 7
End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor
Turn-over documents to Procurement 2 to 5 minutes Service Unit (PSU) Office END OF TRANSACTION

Large Value Procurement (Php 50,000.00 up to 400,000.00) on Failed Bidding Duration of Activity (Under Normal Circumstances) 7 days 2 to 3 hrs or more depending upon the requested goods and services 10 to 20 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes
Step 1
Client End-user/Requestor
Service Provided If the failed bidding was declared, posting of Invitation to RE-bid in the PhilGEPS follows Opening of Bids Filling-up and scrutiny of documents and prices to the Abstract of Quotation (AQ) Affix signature Prepare and affix signature on the BAC Minutes and Resolution Prepare Notice of Award (NOA) for signature and posting to PhilGEPS
Form Invitation to Re-Bid Request for Quotation (RQ) and Abstract of Quotation (AQ) Request for Quotation (RQ) and Abstract of Quotation (AQ) and documents Abstract of Quotation (AQ) BAC Minutes and Resolution Notice of Award (NOA) Complete Documents
End-user/Requestor
3 4 5 6 7

Large Value Procurement (Php 50,000.00 up to 400,000.00) on Negotiated Procurement Duration of Activity (Under Normal Circumstances) 7 days 2 to 3 hrs or more depending upon the requested goods and services 10 to 20 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes
Step 1
Service Provided In case of two (2) failed biddings, posting of Negotiated Procurement to PhilGEPS follows Opening of Bids Filling-up and scrutiny of documents and prices to the Abstract of Quotation (AQ) Affix signature Prepare and affix signature on the BAC Minutes and Resolution Prepare Notice of Award (NOA) for signature and posting to PhilGEPS
Form Invitation to Re-Bid Request for Quotation (RQ) and Abstract of Quotation (AQ) Request for Quotation (RQ) and Abstract of Quotation (AQ) and documents Abstract of Quotation (AQ) BAC Minutes and Resolution Notice of Award (NOA) Complete Documents
End-user/Requestor
3 4 5 6 7

Large Value Procurement (Php 500,000.00 and above) on Regular Transactions Duration of Activity (Under Normal Circumstances) 15 days
Step
Client
Service Provided Posting of Invitation to Bid (ITB) upon receipt of Purchase Request (PR) to Philippine Government Electronic Procurement System (PhilGEPS). Preparation of Bidding Documents duly mandated by the Department of Budget and Management
Fees
Person in Charge BAC Secretariat with the approval of the BAC Chairman BAC Secretariat
Form Invitation to Bid (ITB) Bidding Documents
End-user/Requestor
End-user/Requestor
1 to 2 hours 3 M 3,500.00 <3M but not >2M 2,500.00 <2M but not >1M 2,000.00 <1M but not <500,000.00 1,500.00
Bidders/Suppliers
Payment of Bidding Documents
5 to 10 minutes
Cashier
Official Receipt
End-user/Requestor
Opening of Bids Filling-up and scrutiny of documents and prices to the Abstract of Quotation (AQ)
2 to 3 hrs or more depending upon the requested goods and services 10 to 20 minutes/transaction
BAC Secretariat with the BAC Members BAC Members
End-user/Requestor
Request for Quotation (RQ) and Abstract of Quotation (AQ) Request for Quotation (RQ) and Abstract of

6 7 8 9
End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor
Affix signature Prepare and affix signature on the BAC Minutes and Resolution Prepare Notice of Award (NOA) for signature and posting to PhilGEPS Turn-over documents to Procurement Service Unit (PSU) Office
5 to 10 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes 2 to 5 minutes END OF TRANSACTION
BAC Members BAC Secretariat & BAC Members BAC Chairman and Head of the Procuring Entity (HOPE) BAC Secretariat
Quotation (AQ) and documents Abstract of Quotation (AQ) BAC Minutes and Resolution Notice of Award (NOA) Complete Documents

Large Value Procurement (Php 500,000.00 and above) on Failed Biddings Duration of Activity (Under Normal Circumstances) 7 days 1 to 2 hours 3 Bidders/Suppliers Payment of Bidding Documents 5 to 10 minutes 3 M 3,500.00 <3M but not >2M 2,500.00 <2M but not >1M 2,000.00 <1M but not <500,000.00 1,500.00
Step 1 2
Client End-user/Requestor End-user/Requestor
Service Provided In case of two (2) failed biddings, posting of Negotiated Procurement to PhilGEPS follows Preparation of Bidding Documents duly mandated by the Department of Budget and Management
Fees
Person in Charge BAC Secretariat with the approval of the BAC Chairman BAC Secretariat
Form Invitation to Rebid Bidding Documents
Cashier
Official Receipt
End-user/Requestor
Opening of Bids
2 to 3 hrs or more depending upon the requested goods and services 10 to 20 minutes/transaction
BAC Secretariat with the BAC Members
End-user/Requestor
Filling-up and scrutiny of documents and prices to the Abstract of Quotation (AQ)
BAC Members
Request for Quotation (RQ) and Abstract of Quotation (AQ) Request for Quotation (RQ) and Abstract of Quotation (AQ)

6 7 8 9
Affix signature Prepare and affix signature on the BAC Minutes and Resolution Prepare Notice of Award (NOA) for signature and posting to PhilGEPS Turn-over documents to Procurement Service Unit (PSU) Office
5 to 10 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes 2 to 5 minutes END OF TRANSACTION
and documents Abstract of Quotation (AQ) BAC Minutes and Resolution Notice of Award (NOA) Complete Documents

Large Value Procurement (Php 500,000.00 and above) on Negotiated Procurement Duration of Activity (Under Normal Circumstances) 7 days 2 to 3 hrs or more depending upon the requested goods and services 10 to 20 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes 2 to 5 minutes END OF TRANSACTION
Step 1
Service Provided In case of two (2) failed biddings, posting of Negotiated Procurement to PhilGEPS follows Opening of Bids
Fees
Person in Charge BAC Secretariat with the approval of the BAC Chairman BAC Secretariat with the BAC Members
Form Invitation to Rebid Request for Quotation (RQ) and Abstract of Quotation (AQ) Request for Quotation (RQ) and Abstract of Quotation (AQ) and documents Abstract of Quotation (AQ) BAC Minutes and Resolution Notice of Award (NOA) Complete Documents
End-user/Requestor
End-user/Requestor
Filling-up and scrutiny of documents and prices to the Abstract of Quotation (AQ) Affix signature Prepare and affix signature on the BAC Minutes and Resolution Prepare Notice of Award (NOA) for signature and posting to PhilGEPS Turn-over documents to Procurement Service Unit (PSU) Office
BAC Members
4 5 6 7

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Republic of the Philippines

DAVAO DEL NORTE STATE COLLEGE

Republic of the Philippines

DAVAO DEL NORTE STATE COLLEGE

End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor

Republic of the Philippines

DAVAO DEL NORTE STATE COLLEGE

End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor

Republic of the Philippines

DAVAO DEL NORTE STATE COLLEGE

End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor

Republic of the Philippines

DAVAO DEL NORTE STATE COLLEGE

Form Invitation to Bid (ITB) Bidding Documents

Payment of Bidding Documents

BAC Secretariat with the BAC Members BAC Members

Republic of the Philippines

DAVAO DEL NORTE STATE COLLEGE

End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor

5 to 10 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes 2 to 5 minutes END OF TRANSACTION

Republic of the Philippines

DAVAO DEL NORTE STATE COLLEGE

Client End-user/Requestor End-user/Requestor

Form Invitation to Rebid Bidding Documents

BAC Secretariat with the BAC Members

Republic of the Philippines

DAVAO DEL NORTE STATE COLLEGE

End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor

5 to 10 minutes/transaction 5 to 10 minutes/transaction 5 to 10 minutes 2 to 5 minutes END OF TRANSACTION

Republic of the Philippines

DAVAO DEL NORTE STATE COLLEGE

End-user/Requestor End-user/Requestor End-user/Requestor End-user/Requestor

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