REQUEST FOR PROPOSAL (RFP)

Providing Project Management Consu tant (PMC) Services !or Construction " #eve o$ment o! t%e &nternationa Centre !or #rin'ing (ater Qua it) (&C#(Q) at *o 'ata

Office of the Director

&nternationa Centre !or #rin'ing (ater Qua it)

(A Society registered under the Societies Registration Act, 1860)

9th floor, Room o! 11, "arya#aran $ha%an, &'o (inistry of Drin)ing *ater and Sanitation &+O &om,le-, .odi road, /* D/.01 2 110 003
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&nvitation

4he ,resent ,ro,osal is to esta5lish an 1nternational &entre for Drin)ing *ater 6uality (1&D*6) at 7ol)ata in ,ursuance of the announcement 5y 0on85le 9nion :inance (inister in his $udget S,eech ;01;<13! 4he &entre %ill focus mainly on research and de#elo,ment acti#ities, assessment of #arious treatment technologies, training, ,romoting doctoral and ,ost<doctoral studies on %ater =uality issues etc! 1t %ill cater 5oth to rural and ur5an %ater su,,ly and shall 5e under the administrati#e control of (inistry of Drin)ing *ater and Sanitation, +o#ernment of 1ndia! 4he &entre %ill also cater to assistance to other countries also on demand! ;! All +o#ernment "u5lic Sector 9nderta)ings' &or,orations are in#ited to ,artici,ate in the 5idding ,rocess (;<5id system) of this >Re=uest for "ro,osal? as a "ro@ect (anagement &onsultant ("(&) to conce,tualiAe, ,lan, ma)e architectural dra%ings, design, estimate, ,re,are D"R, im,lement the construction of all 5uildings of the &entre including architectural, landsca,ing, e-terior and interior designs along %ith all related infrastructure and essential ser#ices on a >&once,t to &ommissioning >a,,roach! All infrastructures should 5e ,lanned as >+reen and 1ntelligent? 5uildings follo%ing ational $uilding &ode and $// guidelines! 1n the :inancial $id (%hich should 5e sent in a se,arate sealed en#elo,e su,er<scri5ing it as >:inancial $id?) you are re=uested to =uote your "(& charges as ,ercentage of 4otal "ro@ect cost! 4he detail of the R:" follo%s!

(D!Ra@ase)har) Director 1nternational &entre for Drin)ing *ater 6uality

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CO+TE+TS +ame o! ,or'- .Providing Project Management Consu tant (PMC) Services !or Construction " #eve o$ment o! t%e &nternationa Centre !or #rin'ing (ater Qua it) at *o 'ata?

&ha,ter<1 &ha,ter<; &ha,ter<3 &ha,ter<B

"ream5le and Selection "rocess of "(&! Sco,e of "(& Ser#ices! +eneral 4erms and &onditions of &ontract! :ee for "(& Ser#ices!

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C%a$ter/0 Pream1 e and Se ection Process o! PMC

1!1 "R/A($./ 1!1!1 4he +o#ernment of 1ndia is in the ,rocess of esta5lishing an 1nternational &entre for Drin)ing *ater 6uality (1&D*6) as a %orld class autonomous institution (registered as Society under the Societies Registration Act, 1860) fully funded and administered under o#erall guidance of the (inistry of Drin)ing *ater and Sanitation, +o#ernment of 1ndia! 4he ne% cam,us is ,ro,osed to 5e constructed at Co)a, Diamond 0ar5our road, 7ol)ata! 1!1!; 4he 1&D*6 cam,us %ill ha#e modern Administrati#e 5uilding, full<fledged research centre, li5rary, auditorium, training centre and other ancillary 5uildings along %ith +uest house, staff =uarters, etc! 4he total co#ered area is en#isaged to 5e in the range of a,,ro-imately 1D,000 s=m, %hich %ill 5e constructed at an estimated cost of a,,ro-! Rs!66 crores, including all essential e-ternal ser#ices E land de#elo,ment etc! 4he ,rinci,al com,onents of the ,ro@ect shall include e-terior and interior design of the follo%ingF< Administrati#e $uilding (B floors, totaling B,D3D s=m 5uilt<u, area) +uest 0ouse (; floors totaling GB8 s=m) Research E De#elo,ment &entre (3,000 s=m) 4raining &entre cum 0ostel (B,000 s=m) Staff =uarters (3,D00 s=m) .andsca,ing and horticulture $oundary outer fencing Road net%or) "ar)ing s,aces *ater su,,ly, se%erage, storm<%ater, electricity net%or) %ithin the site as %ell as inside all 5uildings (odern %aste<%ater treatment system %ithin the cam,us and its distri5ution for uses other than drin)ing and coo)ing ,ur,oses! &ommissioning of solar energy system on all the 5uildings e-ce,t staff =uarters Out of the a5o#e, the follo%ing com,onents shall 5e ta)en u, for construction during ;01B< 1G to ;016<1D ("hase<1 of the ,ro@ect) Administrati#e $uilding (B floors, totaling B,D3D s=m 5uilt<u, area) +uest 0ouse (; floors totaling GB8 s=m) $asic Research E De#elo,ment &entre (1,000 s=m) $oundary outer fencing Road net%or) "ar)ing s,aces *ater su,,ly, se%erage, storm<%ater, electricity net%or) air conditioning , #entilation and other amenities %ithin the site as %ell as inside all 5uildings including all trun) lines for "hase<1 and "hase<11! (odern %aste<%ater'se%age treatment system %ithin the cam,us and its distri5ution for uses other than drin)ing and coo)ing ,ur,oses (ca,acity to 5e designed and installed for all infrastructure including "hase<11 5uildings)! &ommissioning of solar energy systems for "hase<1 5uildings!
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.andsca,ing and Architecture!

4he follo%ing additional %or)s shall 5e ta)en u, during "hase<11 of the ,ro@ect (ie!, ;01D< 18 on%ards) F< /-,ansion of Research E De#elo,ment &entre (;,000 s=m) 4raining &entre cum 0ostel (B,000 s=m) Staff =uarters (3,D00 s=m) $alance road net%or) $alance ,ar)ing s,aces $alance internal %ater su,,ly, se%erage, storm<%ater, electricity net%or) %ithin the site as %ell as inside all 5uildings for "hase<11 infrastructure! &onnecti#ity to e-isting modern %aste<%ater'se%age treatment system! &ommissioning of solar energy systems on all "hase<11 5uildings e-ce,t staff =uarters!

1!1!3! 1t is ,ro,osed to engage a "ro@ect (anagement &onsultant ("(&) to act as >/ngineer<in< charge? for handling e-ecution of de#elo,ment E construction %or)s of the ne% cam,us on 5ehalf of the 1&D*6 (4he duties of the "(& along %ith detailed sco,e of %or) are gi#en in &ha,ter<;)! 4he "(& %or) %ill 5e titled .Providing Project Management Consu tant (PMC) Services !or Construction " #eve o$ment o! t%e &nternationa Centre For #rin'ing (ater Qua it) at *o 'ata?! 4he sco,e of %or) of "(& %ill include ,re,aration of designs, D"Rs, dra%ings E estimates, scrutiny E chec)ing of the D"Rs, design, dra%ings, estimates, tendering for e-ecution, a,,ointing contractors through com,etiti#e 5idding system and getting the construction acti#ities e-ecuted for 1&D*6 infrastructure! 1!1!B 4he engagement 'selection of "(& %ill 5e done 5ased on Re=uest for "ro,osals (R:") through t%o<co#er ,rocedure from among +o#ernment "u5lic Sector 9nderta)ings'&or,orations 5y 1&D*6! 4he "(& %ill 5e ,aid a ,ercentage of the ,ro@ect cost 5ased on selection ,rocess here in after descri5ed! 1n order to esta5lish the ne% cam,us, the a,,ointment of an architect, %ho has to ,re,are ur5an design, master ,lan, detailed designs, dra%ings (including 3<dimensional isometric ' ,ers,ecti#e dra%ings) and estimates of 5uildings, e-ternal ser#ices, site de#elo,ment %or)s and .andsca,e designs etc shall 5e underta)en 5y "(&! 4he o#erall design of the 5uilding should 5e as ,er the ational $uilding code, $// s,ecifications and +reen 5uilding conce,t! 1!1!G 4he cost of the ,ro@ect contingencies li)e ad#ertisement of the 14 in the ,ress, munici,al fees for a,,ro#al of dra%ings and ,ro@ect from +o#ernment Authorities etc %ill 5e 5orne 5y 1&D*6! 023 Se ection Process o! Project Management Consu tants-

4he "(& %ill 5e selected 5ased on the technical 5id, E financial 5id %hich each +OH/R (/ 4 "S9s'&OR"ORA41O S, is re=uired to su5mit to this office! 4here %ill 5e a mar)ing system and technical and financial 5ids %ill ha#e D0I and 30I %eightage res,ecti#ely! +OH/R (/ 4 "S9s'&OR"ORA41O s %ith the highest mar)s after final e#aluation %ill 5e selected as "(&!

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1!;!1 O1jective 4he o5@ecti#e is to a,,oint a "ro@ect (anagement &onsultant ha#ing %ide e-,erience in inno#ati#e construction management, 5efitting to this contem,orary era of glo5aliAation endo%ed %ith modern conce,ts 5y using cost effecti#e technologies! 1!;!; E igi1i it) +OH/R (/ 4 "S9s'&OR"ORA41O s %hich ha#e underta)en (initiated and com,leted) "(& %or)s for atleast one ,ro@ect of atleast Rs! ;0 crore during the ,ast G years (ending :J ;01;<13) %ill 5e eligi5le for ,artici,ation in the selection ,rocess!

02324 Tec%nica 5id 4he eligi5le +OH/R (/ 4 "S9s'&OR"ORA41O s %ill 5e further shortlisted 5y 1&D*6 %ith mar)s as 5elo%F< (i) 3 mar)s for ,ro#iding "(& ser#ices for each com,leted ,ro@ect of more than Rs! ;0 crore during the ,ast 10 years (ending :J ;01;<13) including the first ,ro@ect in the ,ast G years (ending :J ;01;<13) considered essential as eligi5ility criteria! Ma6imum mar's- 47 1 mar) for each of the "(& ,ro@ects ha#ing 5een com,leted %ithin the s,ecified time in the ,ast 10 years! Ma6imum mar's- 8 G mar)s each for similar ,ro@ects of Rs! ;0 crores and a5o#e in the ,ast 10 years (ending :J ;01;<13)! Similar ,ro@ects %ill mean RED 1nstitutes, 9ni#ersity &am,us ha#ing RED facilities, hos,itals, ational .a5oratories, etc! and other research institute<cum<cam,us ha#ing functions some%hat similar to 1&D*6)!4he +OH/R (/ 4 "S9s'&OR"ORA41O s can relist and claim mar)s for ,ro@ects similar in nature as defined a5o#e e#en %hen the same ha#e already 5een listed at (i) a5o#e! Ma6imum mar's- 37 ; mar)s ,er year for the +OH/R (/ 4 "S9s'&OR"ORA41O s %hich had 5een ,rofit ma)ing during the last ten years (ending :J ;01;<13)! Ma6imum mar's- 37 4echnical ,resentation 5efore the Selection &ommittee a,,ointed 5y 1&D*6! 4his ,resentation must highlight the methodology, %or) ,lan E understanding of the 4erms of Reference for the "(& %or)! Ma6imum mar's- 38 Tota Mar's 9 077 $ased on the a5o#e criteria, the Selection &ommittee %ill shortlist and then o,en financial tenders of shortlisted ,arties only! O4/F 1n case %here the entire ,ro@ect is yet to 5e com,leted 5ut the successfully com,leted and commissioned ,art of the ,ro@ect meets the criteria of Rs ;0 crore as laid do%n a5o#e, the +OH/R (/ 4 "S9s'&OR"ORA41O 8s may list the same along %ith
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(ii) (iii)

(iv)

(v)

a,,ro,riate certificate from the o%ner as to the satisfactory com,letion and commissioning of the said ,art of the ,ro@ect! 1!;!3!1 Tec%nica 5id C%ec' ist (duly authenticated, signed and stam,ed 5y the authoriAed signatory of the $idder) Details of ,ro@ects a5o#e Rs ;0 crore initiated and com,leted in the last G years ending :J ;01;<13! Details of ,ro@ects a5o#e Rs ;0 crore and handled 5y "(& (initiated E com,leted in the last 10years ending :J ;01;<13) Details of simi ar ,ro@ects a5o#e Rs ;0 crore handled 5y "(& (1nitiated and com,leted in the last 10 years ending :J ;01;<13) accom,anied %ith ,ro@ect details indicating management ,lanning, time schedule, com,letion certificates, ,hotogra,hs, etc! .ist of ,ro@ects in hand %ith "(& %ith descri,tion of ,ro@ects, cost, time limit, targets etc! "ro@ect descri,tion, methodology, %or) ,lan and item<%ise com,liance to the 4erms of Reference mentioned in this R:" document! &ertified co,ies of Audited $alance Sheet E 1ncome 4a- Returns for the last 10 years ending :J ;01;<13! Re,ort e-,laining "(&8s a,,roach ,articularly to this ,ro@ect descri5ing im,lementation strategies starting from conce,tualiAation, ,hasing, de#elo,ment a,,roach, time management etc! 4ime schedule for com,lete de#elo,ment of total ,ro@ect in the form of $AR &0AR4 and su5se=uent monitoring through "/R4! Alternate models 'methodology, ,hasing and de#elo,ment strategy! "(&8s strategy for =uality control on the ,ro@ect .ist of /-,erts %ith "(&, to 5e made a#aila5le for this ,ro@ect! 4he com,osition of the core team to 5e de,loyed on ,ermanent 5asis to act as "(&! 4he num5er of officers and their le#els may 5e indicated! An underta)ing that team de,loyed for the e-ecution of the ,ro@ect %ill not change %ithout the ,rior consent of 1&D*6! Assessment

1!;!B

4he salient features of the ,ro@ect are gi#en in "ara 1!1!1 and 1!1!; ("ream5le)!4he details of the total ,ro@ect are a#aila5le in the cha,ters to follo%! +OH/R (/ 4 "S9s'&OR"ORA41O 8s are ad#ised to #isit the site 5efore su5mitting the R:"! 4he Selection &ommittee of 1&D*6 or one or t%o of the mem5ers of Selection &ommittee may, if necessary, #isit the %or)s of the a,,licants to ma)e an assessment! 4he ,resentation 5y each +OH/R (/ 4 "S9s'&OR"ORA41O s %ould 5e of 30<BG minutes duration! +OH/R (/ 4 "S9s'&OR"ORA41O s %ill 5e ,ro#ided "o%er "oint ,ro@ector ' media for ma)ing ,resentations! 1!;!G Financia 5idi) All the ,artici,ants %ill 5e re=uired to =uote their ,ro@ect management consultancy fee on ,ercentage of cost of ,ro@ect 5asis inclusi#e of all costs and charges e-ce,t statutory le#ies, le#ied 5y the +o#ernment li)e ser#ice ta- etc! for
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ii)

iii)

iv)

v)

,ro#iding their "ro@ect (anagement &onsultancy Ser#ices! 4hese le#ies and ta-es if ,aid 5y "(& then these shall 5e reim5ursed 5y 1&D*6 on actuals! 4he ,ro@ect cost for the ,ur,ose of ,ayment of consultancy fee %ill mean the actual cost as ,er the final 5ill of contractor at the time of com,letion of the ,ro@ect! 4he :inancial $id %ill 5e su5mitted 5y the +OH/R (/ 4 "S9s'&OR"ORA41O 8s in the s,ecified "roforma as ,er Anne-ure<1 in a sealed co#er along %ith the 4echnical $id. 1t may 5e noted that :inancial $ids of only those +OH/R (/ 4 "S9S'&OR"ORA41O s %ill 5e o,ened and considered %hose 4echnical $id are found acce,ta5le 5y the Selection &ommittee! T%e ,eig%tage to,ards !ina eva uation !or t%e !inancia 1id s%a 1e 47:2 $ids shall 5e #alid for a ,eriod of BG days from the date of su5mission of 5ids!

1!;!6

&nstructions !or su1mission o! Tec%nica " !inancia 1id-

Enve o$e/04echnical 5id should include all accom,anying documents, re,orts, ,hotogra,hs, time schedule, management ,lanning etc! as a5o#e in a sealed co#er, su,er scri5ed K4/&0 1&A. $1D8! Enve o$e/3:inancial 5id as ,er the format in Anne-ure<1 should 5e sealed in se,arate enclosure su,erscri5ed K:1 A &1A. $1D8 Enve o$e/44his %ill contain /n#elo,e<1 and /n#elo,e<; and shall 5e sealed! 4he en#elo,e shall also include duly filled in &hec)<.ist as ,er the format gi#en in Anne-ure< 111! 4his en#elo,e should 5e su,erscri,ted %ith the name of the ,ro@ect, date E time of su5mission and deli#ered at the office of the Director, 1nternational &entre for Drin)ing *ater 6uality, (inistry of Drin)ing *ater and Sanitation, 9th floor, Room o! 11, "arya#aran $ha%an, &+O &om,le-, .odi road, e% Delhi 2 110 003 5efore the due date and time! 1!;!D #is;ua i!ication

4he Selection &ommittee may dis=ualify 5ids on account of 5ut not limited to the follo%ing reasonsF a) 5) 1f recei#ed after the last date and time! 1f the 5idder disregards any of the terms E conditions of the 5id and'or lea#es any am5iguity in calculation of the consultancy fee c) 1f the ,artici,ants attem,ts to influence any mem5er of the Selection 5oard! d) &onditional 5ids!

4he decision of the selection committee in the matter of dis=ualification shall 5e final and 5inding on the firms! 1!;!8 Termination o! t%e 1id a) 1f none of the ,artici,ating +OH/R (/ 4 "S9s'&OR"ORA41O s comes u, to the re=uirements of 1&D*6 ca,a5le of 5eing declared 5y the selection committee as the %inner of the 5id, the 5idding %ill 5e regarded as terminated!
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5) 1&D*6 reser#es right to acce,t or re@ect any 'all 5idders including the lo%est 5idder %ithout assigning any reason(s) %hatsoe#er! 1!;!9 A,ard o! (or' 4he %or) of "ro@ect (anagement &onsultancy ("(&) ser#ices %ill 5e a%arded as ,er recommendations of the Selection &ommittee to the highest scorer 5y follo%ing the gi#en formulaF< (ar)s Scored in technical 5id e#aluation2out of D0 mar)s scored in the technical 5id and out of 30 mar)s scored in e#aluation of the financial 5id (%here the .<1 5idder shall 5e gi#en 30 mar)s and other 5idders shall 5e assigned mar)s ,ro,ortionately)! 1n case more than one +OH/R (/ 4 "S9s'&OR"ORA41O 8s score similar final mar)s, then the 5idder %hose mar)s in the technical 5id are the highest, %ill 5e a%arded the "(& %or)! 9,on a%ard of %or), letter of intent'letter of commitment'Authority for 1&D*6 %ill issue a "o%er of Attorney to the "(& to act as "(& on its 5ehalf, E also issue a %or) order and enter into an agreement %ith "(& gi#ing details of the assignment! 4he decision of the Selection &ommittee of 1&D*6 shall 5e final! 1!;!10 Time Sc%edu e 1! 1ssue of "(& document including u,loading into &""" %e5site containing Sco,e of %or) %ith terms E conditions 2 ;;'1';01B ;! Date and 4ime of ,re<5id meeting at 3!00 ,m on ;9'1';01B at the &onference hall, Room o! ;BD, *<%ing, irman $ha%an, e% Delhi! 3! Date E time of su5mission of technical E financial 5id (u,to 3!00 "!(!) in the office of the Director, 1&D*6, "arya#aran $ha%an, e% Delhi 2 ;0';';01B B! Date of ,resentation 5y +OH/R (/ 4 "S9s' &OR"ORA41O 8s < B'3';01B 1!;!11 Additiona &n!ormation-

L 4he Director, 1&D*6 reser#es the right to F i) "ost,one and'or e-tend the time schedule or date of recei,t of or to %ithdra% the 5idding notice %ithout assigning any reason thereof, entirely at the discretion of the 1&D*6! 1n such an e#ent, consulting firms shall not 5e entitled to any com,ensation in any form, %hatsoe#er! ii) Re@ect or acce,t ,ro,osalsM and iii) &ancel the 5idding ,rocess and re@ect all or any of the ,ro,osals and %ill not 5e 5ound to acce,t lo%est or any ,ro,osal or to gi#e any reasons for the decision! 1n case, the last date for su5mission E o,ening of tenders is declared as a &entral +o#t! ,u5lic holiday, the ne-t official %or)ing day shall 5e deemed as last date of su5mission and o,ening of ,ro,osals %ithout any change in time indicated! o se,arate notice to this effect shall 5e issued!

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C%a$ter 3 SCOPE OF PMC SER<&CES

SER<&CES TO 5E PERFORME# 5= PRO>ECT MA+A?EME+T CO+SULTA+T (PMC) ;!0 5road Sco$e o! (or'

;!1! "(& %ill act as K/ngineer<in<&harge8 on 5ehalf of 1&D*6 for im,lementing the ,ro@ect! 4he acti#ities under the sco,e of %or) of "(& shall 5roadly include 5ut not limited to the follo%ingF

"(& %ill design, ,lan, coordinate and e-ecute the acti#ities leading to the construction of all 5uildings and cam,us de#elo,ments on 1&D*6 site! All the acti#ities from conce,tualiAation till the com,letion of 5uildings E their handing o#er to 1&D*6 %ill 5e ta)en care of 5y "(&! All functions re=uired for de#elo,ing the total infrastructure till handing o#er of the com,leted 5uildings and other infrastructure of the cam,us, %ill ha#e to 5e ,erformed 5y the "(&! "(& %ill engage an e-,erienced and com,etent Architect! 4he selected Architect %ill 5e re=uired to su5mit the Design "ro,osals! 4he "(& %ill shortlist at least three conce,t design ,ro,osals most suited to the re=uirements of 1&D*6 E ta)e the a,,ro#al of 1&D*6! "(& %ill ta)e a,,ro#al from 1&D*6 on s,atial layouts, landsca,ing, interior and e-terior design of all 5uildings and on any other issue %hich 1&D*6 may direct! "(& %ill re#ie%, study and analyAe the conce,ts, ,reliminary E detailed designs, estimates, $O6 for tender documents etc!! 4hereafter, "(& %ill issue 14, ,rocess E a%ard the %or)s and get them e-ecuted as ,er s,ecifications E re=uirements 5y follo%ing a,,lica5le +o#t! ,rocedures! As /ngineer<in<&harge, the "ro@ect (anagement &onsultant %ill a%ard the %or) to the &ontractor for timely e-ecution'com,letion of the ,ro@ects 5ased on functional re=uirement of 1&D*6! 1n addition to this "(& shall also administer the *or)s &ontract and ensure that the contract clauses %hether related to =uality or =uantities of %or) are res,ected and the %or)s are e-ecuted in accordance %ith its ,ro#isions! "(& %ill 5e re=uired to su,erintend and ,erform duties as /ngineer<in<&harge on 5ehalf of 1&D*6 as sti,ulated in the contract %ith 1&D*6! 4he "(& %ill su,er#ise the construction %or) to ensure adherence to the dra%ings, ,rescri5ed high standards of =uality and timely com,letion of the ,ro@ect and #erify and certify the contractorNs 5ills and monitor the ,rogress of the %or)! "(& %ill ma)e all engineering decisions including necessary corres,ondence %ith architects, contractors etc re=uired for the successful and timely im,lementation of the "ro@ect!
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"(& %ill ensure adherence to rele#ant local 5ody norms, &"*D s,ecifications, $1S codes, &H& guidelines, en#ironment and other regulatory re=uirements and %ill also ensure o5ser#ance of all formalities'documents'day to day acti#ities as defined in &"*D *or)s (anual for e-ecution of N*or)s &ontractN and as directed 5y 1&D*6 from time to time! "(& %ill ,erform the function as N/ngineer<in<&hargeN as enumerated in the *or)s &ontract %ith the e-ce,tion of the follo%ing for %hich "(& %ill see) ,rior a,,ro#al of the 1&D*6! 0o%e#er, the decision of 1&D*6 %ill 5e final and 5inding! a) 1ssuing'a,,ro#ing #ariation orders %hich ha#e additional financial im,lications, as reasona5ly determined 5y the "ro@ect (anagement &onsultantM 5) $ased on detailed re,ort and @ustification 5y "(&, a,,ro#ing rates for ne% items of %or) or for e-isting items of %or) %hich de#iate in =uantities 5eyond the limits defined in the contract 5ased on detailed re,ort and @ustification 5y "(&! c) 4ime e-tension %ill not 5e considered e-ce,t in #ery e-ce,tional cases %ithout ,re@udice to le#y of ,enalties! 0o%e#er any a,,ro#al for e-tension of time of com,letion of the %or)s sti,ulated in the construction contracts %ill 5e %ithout any additional financial im,lication on 1&D*6! 1&D*6 may at its discretion, hire the ser#ices of an inde,endent agency for =uality audit for chec)ing and ensuring the =uality of construction to %hich the "(& %ill render due assistance in discharge of their duties! 4he construction %or) is o,en to technical'=uality audit'financial audit 5y any authoriAed +o#ernment agency to %hich the "(& %ill render assistance in discharge of their duties! "(& shall 5e fully res,onsi5le for =uality control and shall ,ut in ,lace such measures as are essential for ensuring regular on site =uality chec)s! 4he "(& shall ma)e a mandatory ,ro#ision in the tender documents for third ,arty test of materials and any e=ui,ment(s) (,refera5ly from a +o#ernment 1nstitute li)e 114' 14 etc)! 4he cost of such third ,arty tests shall 5e reim5ursed to the contractor as ,er actual, only, if the test results are %ithin the acce,ta5le ,arameters! 4he ,ro@ect shall 5e headed 5y a sufficiently senior and com,etent ,erson in the "(& ha#ing rele#ant e-,erience and of im,ecca5le integrity! 4he "(& shall su5mit the tentati#e organiAation chart for managing the ,ro@ect so that a,,ro,riate decisions are ta)en =uic)ly! 0o%e#er, the actual num5er of technical and financial ,ersonnel to 5e de,loyed and the de,loyment schedule shall 5e ,re,ared 5y the "(& and mutually agreed u,on after a%ard of %or)! 4his schedule shall 5e ,re,ared in a manner that all the functions re=uired to 5e ,erformed 5y the "(& as ,er the sco,e of their %or) are ,erformed com,letely and efficiently! 4he de,loyment schedule shall 5e re#ie%ed from time to time and necessary re#isions' ad@ustments shall 5e made in the schedule as may 5e found necessary on the 5asis of @oint assessment of the site re=uirements 5y the 1&D*6 and the "(&! 4he "ro@ect 0ead of the "(& and other officials assisting the "ro@ect 0ead shall not 5e changed
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during the im,lementation of the ,ro@ect e-ce,t %ith concurrence of 1&D*6! 4he decision of the 1&D*6, ho%e#er, shall 5e final in this regard!

;!;

#escri$tion o! PMC Ro e in various stages o! t%e Project 4he "(& shall 5e res,onsi5le for com,lete management and construction su,er#ision of all the acti#ities of the ,ro@ects! "(& %ould 5e re=uired to ,erform 5roadly the follo%ing acti#ities at different stages of the ,ro@ectF

;!;!1 ;!;!1!1

Revie, " Pre iminar) Pro$osa Stage2 +et the ;<dimensional (,lan, ele#ation and cross<sections) and 3< dimensional < isometric, ,ers,ecti#e (o#erall outside #ie% and #ie% of BGo cut of all 5uildings sho%ing seating and other arrangements for la5 e=ui,ment, etc!), landsca,ing, e-terior and interior designs made 5y the Architect! Re#ie%, study and analyAe the design and dra%ings E estimates ,ro#ided 5y Architect, etc! to ensure that these are in conformity %ith the re=uirements E needs of 1&D*6! "(& %ill issue 14, ,rocess and a%ard the %or)s (1nternal E /-ternal) and get them e-ecuted as ,er s,ecifications E re=uirements a,,ro#ed 5y 1&D*6 generally on ,ro#isions of &"*D (anual 5y follo%ing a,,lica5le go#ernment ,rocedures!

;!;!1!;

;!;!;

Pre/Construction Stage @ ro e o! PMC

Discussions %ith 1&D*6 and finaliAation of ,ro@ect 5rief including illustrating the 1&D*68s re=uirements! A,,ointment of Architect %ho %ill ma)e designs, dra%ings, estimates, etc! Analysis for the #arious ,ro@ect related acti#ities %ith reference to time frame, resource allocation E scheduling using latest techni=ues and soft%are! "(& %ill 5e res,onsi5le for chec)ing the structural designs! 4he designs can 5e chec)ed 5y the "(& either in house or through a third ,arty li)e 114' 14 or other re,uted engineering colleges! 1n any case, the fee shall 5e 5orne 5y "(&! &hec)ing of the Architectural, technical s,ecifications, ser#ices and all other dra%ings to ensure their com,leteness'correctness! &hec)ing of 5ill of the =uantities including cost estimates! "rocess the ,re<=ualification of #endors generally as ,er &"*D guidelines 5y follo%ing a,,lica5le go#ernment ,rocedures! :inaliAe the dra%ings'designs recei#ed from the Architect 5ased on the results're,orts of soil in#estigations and hydrological studies!. 0old #endor interaction meetings, ,re<5id meetings and ensure clarity on =ueries generated! AnalyAe the recei#ed 5ids for a%ard of %or) for #arious ,ac)ages of "ro@ect after a,,ro#al of its com,etent authority E inform 1&D*6 a5out a%ard of %or)! L :urnish :inancial E "hysical ,rogress re,orts as re=uired 5y 1&D*6 5ased on ,redetermined formats E time schedules! L Recei#e and o,en the 5ids and ,rocess further for a%ard of %or)!
Page | 12

32324

Construction Stage

o "(& shall e-ecute the ,ro@ect in a time 5ound manner and hand o#er the 5uilding' other %or)s com,lete in all res,ect certified 5y 1&D*6 %ithin the time limit of ;B months for ,hase<1 acti#ities and ;B su5se=uent months for ,hase<11 acti#ities starting from the 10thday of issue of a%ard letter! "(& shall ensue that no time and cost o#errun occurs! 0o%e#er, tendering and a%ard of %or) for "hase<11 %ill 5e done 5y "(& in ;01D<18, 5ut 5road integrated ,lanning %ith "hase<1 %ill 5e doing no%! o "(& shall ,ro#ide &onstruction (anagement Ser#ices from the start of construction u,to commissioning and handing o#er of the ,ro@ect to the 1&D*6 for use! 1t shall also 5e the res,onsi5ility of the "(& to liaise and coordinate %ith #arious agencies for smooth e-ecution of the ,ro@ect! Res,onsi5ilities of "ro@ect (anagement &onsultant for construction stage shall, inter<alia, 5e as underF o Assem5le multi<disci,linary construction management team and ha#e detailed interaction %ith the Architect and the contractor8s "ro@ect 4eam on 5ehalf of the 1&D*6 to initiate all ,reliminary actions and mo5iliAation! o "re,are detailed coordinated construction schedule! o 4o ensure that the construction dra%ings are finaliAed after coordination %ith other disci,lines and all agencies to ha#e clear demarcated res,onsi5ility! o &hec) and finalise contractor8s detailed ,rogramme of acti#ities commensurate %ith the 4ender ,ro#isions! o &hec) and a,,ro#e all contractors, su5<contractors and agencies for carrying out the %or)s! o Signing of &ontract %ith &ontractors! o Day<to<day su,er#ision of %or) to ensure ,ro,er =uality, %or)manshi, and timely com,letion of the %or) 5y em,loying ade=uate num5er E le#el of engineers E su,er#isory staffs as ,er sound engineering ,ractice! "(& %ill also de,ute its financial officers as a ,art of the ,ro@ect team for #etting' chec)ing of the 5ills! o &hec)ing fa5rication dra%ings, 5ar<5ending schedules and all other architectural'Structural details during construction! o &onduct site meetings Ecoordination meetings %ith all agencies for timely com,letion of the ,ro@ect! o &arryout =uality assurances chec)s E adhere to maintain =uality re,orts! o "ro#ide effecti#e coordination 5et%een #arious agencies %or)ing at the site and the Architect to ensure timely a#aila5ility of the in,uts re=uired for un<interru,ted construction at site all in accordance %ith agreed ,rogramme of the acti#ities! o :ully res,onsi5le for getting the ,ro@ect %or) e-ecuted as ,er dra%ings E s,ecifications and should also ensure com,letion of @o5, =uality e-,ectations, %ithin sanctioned cost outlay of the ,ro@ect! o Rendering timely ad#ice for im,lementing s,ecial measures for effecting cost'=uality'time 5enefit for the ,ro@ect!
Page | 13

o 1nteract E .iaise %ith 1&D*6 to understand, integrate and lin) the ser#ices to the 5uilding ser#ices! o "ro#ide =uic) clarifications to designs or details that ha#e 5een ,ro#ided #ide dra%ings or immediate solutions to the clarifications sought 5y the Hendors'&ontractors! o &hec) and ins,ect testing of materials and %or) as re=uired! 1f so re=uired, testing and chec)ing of manufactured items ha#e to 5e carried out at the manufacturer8s :actory as ,er ,ro#ision in the &ontract! o Dra%ing u, and ,utting in ,lace a 6uality Assurance "lan as %ell as a Safety Assurance "lan along %ith an a,,ro,riate and efficient mechanism to ensure their effecti#e im,lementation at site! o &hec)ing and &ertification of contractors running and final 5ills of the %or)s e-ecuted for the ,ur,ose of ,ayment to 5e released to the construction agencies! o "ro#ide contract administration ser#ices of all &ontract Agreements and de#ising a suita5le dis,ute<resolution mechanism to facilitate a =uic) and amica5le settlement of dis,utes, if any! o 4o re,ly and settle the o5ser#ations'o5@ections',aras (if any) of the &hief 4echnical /-aminer, Auditor any other chec)ing' in#estigating agency of the +o#t! o :inal ins,ection, su,er#ision of testing and commissioning of #arious systems and assisting the 1&D*6 in ta)ing o#er of #arious ,arts of %or)s and of #arious systems! o +enerate and su5mit to the 1&D*6 time<to<time ,rogress re,orts in the agreed formats and at the agreed fre=uency! :or this all the necessary data rele#ant to the e-ecution of %or) including materials 5rought and consumed at 1&D*6 site, hindrances if any, 1&D*6 records of daily la5our de,loyed etc! shall 5e maintained! o 4o guide the Architect %here#er found necessary in consultation %ith 1&D*6! Decision of 1&D*6 %ould 5e final E 5inding! L 4he "(& shall ha#e the o#erall res,onsi5ility of getting the a,,ro#als' O&8s' connections etc for all ser#ices including ,o%er, %ater , se%er, drainage, fire fighting, lifts, D+ set etc from go#ernment authorities! "(& may include this %or) in the sco,e of res,ecti#e contractors 5ut %ill ensure that all such connections or clearances are all o5tained %ell in time 5efore handing o#er the 5uildings E ser#ices to 1&D*6! Regular re#ie% and monitoring on "(& acti#ities shall 5e done 5y 1&D*6! "(& shall also a,,rise the 1&D*6 of the ,rogress and'or acti#ities of the ,ro@ect on %ee)ly'fortnightly'monthly 5asis as deemed fit 5y 1&D*6 5y ,re,aring and su5mitting monitoring re,orts! 4he re,ort shall inter<alia include the follo%ingF (a) ame of "ro@ect, "ro@ect (anagement &onsultant (5) ame and details of the &ontractor (c) Sco,e of *or)s of &ontractor
Page | 14

(d) Date of &ommencement'Date of e-,ected &om,letionF Scheduled E Actual (e) (a@or 1ssues and Decisions "ending (f) Status of "rogress of *or)F (i) &ash :lo% &hart 2 Actual and Scheduled E ( ii) $ar &hart< Actual and Scheduled (g) Areas of &oncern

(h) .ist of Registers (aintained 5y "(& (i) .a5our De,loyment &hart (@) .ist of /=ui,ment (o5iliAed at Site ()) (aterials'"ersonnel at Site (l) Status of "ayment to &ontractor (m) 4est results of materials (n ) "hotogra,hs of the Site (o) Site Order $oo) (,) Hisitors8 Site 1ns,ection L :or all contracts a%arded 5y "(&, the ,ayment %ill 5e released 5y "(&, and the 1&D*6 shall not 5e res,onsi5le and lia5le for any lia5ilities and defaults of "(& %ith any other third ,arty! /nsure all statutory ins,ections and chec)s! "(& shall 5e fully res,onsi5le for dealing %ith the Ar5itration cases 5et%een "(& and &ontractor, if any, for contracts entered %ith #arious contractors! "(& %ill ,re,are claims'counter claims, attend hearings and ,ro#ide all necessary assistance to the Ar5itrator till final settlement of dis,utes %hich shall 5e as ,er "(&8s o%n ,rocedures 5y follo%ing Ar5itration E &onciliation Act, 1996! 1t shall 5e the sole res,onsi5ility of "(& to defend the case including on 5ehalf of 1&D*6! "(& shall ta)e all necessary ste,s to safeguard 1&D*6 interest %hile a%arding the %or)s to the contractor! Post Construction Stage

;!;!3

During this ,hase, the acti#ities are li)ely to 5e as under F o Settlement of all accounts of the contractors o *itness testing E commissioning of all utilities and certify the same! o "ro#ide ,ro@ect com,letion re,ort %hich shall contain all technical and financial information of the ,ro@ect! o &o<ordinate %ith #endors'contractors and arrange for user o,eration E maintenance manuals and training to 1&D*6! All %arranties and guarantees on e=ui,ments'fi-tures etc ,rocured 5y the contractors shall 5e in the name of 1&D*6 and a,,ro,riate clauses %ill 5e inserted in the tender documents 5y "(& in this regard! :or s,ecialiAed %or)s li)e lifts, air<conditioning, D+ sets,
Page | 15

o o

,o%er su5stations, fire fighting etc a 3 year o,eration and maintenance ,ro#ision may 5e included in the tender documents 5y "(& %ith the sti,ulation that after handing o#er of these %or)s 1&D*6 shall enter into a su,,lementary agreement for o,eration and maintenance! "ro#ide ade=uate engineering and su,er#isory staff for day to day ins,ection ' monitoring of %or)s and during Defect .ia5ility "eriod and issue of timely notice to #endors'agencies for rectification of defects, if o5ser#ed! Settling the Audit'&4/Ns O5ser#ations and Ar5itration cases etc, if any! "ro#ide all documents're,orts'statements of facts'counter statements of facts for settling Audit'&4/Ns o5ser#ations and ar5itrate on cases etc! including attending the hearings as and %hen re=uired 5y the 1&D*6 and ,ro#iding necessary su,,ort as may 5e re=uired 5y the 1&D*6 from time to time! Any other acti#ity that is deemed necessary for the ,ro@ect e-ecution E com,letion, 5ut not included in the a5o#e<mentioned list shall form the ,art of sco,e of %or) of the "(& and the decision of 1&D*6 shall 5e final in this regard! Pa)ments to ContractorsA<endors

;!3 L

"ayments to "(& from 1&D*6 as "(& fees and as ,ayment of 5ills for %or)s e-ecuted is ela5orated at ,ara<B!G and ,ara<B!D of &ha,ter<B of this document! Out of this de,osit recei#ed, "(& %ill release the ,ayment to the #arious contractors'#endors'agencies for %or)s e-ecuted! At any time, "(& is not e-,ected to s,end its o%n funds for the "ro@ect! 4he "(& %ill o,en a se,arate ,ro@ect account! 1f any interest or income accrues on the de,osit'ad#ance gi#en 5y 1&D*6, then the same shall 5e credited to the ,ro@ect account 5y "(&! 4he sur,lus funds %ill al%ays 5e )e,t 5y "(& in the ,ro@ect account! "enalties le#ied if any, on the contractor'architect'any other agency shall also 5e credited into this account! At the end of each financial year and after the e-ecution of the %or) an e-,enditure and utiliAation certificate %ill 5e for%arded 5y "(&, duly audited 5y its finance, in an a,,ro#ed &"*D format! &o,ies of the final 5ills after release of ,ayment to the contractor for each contract 5et%een "(& and contractor %ill 5e su,,lied to 1&D*6 for reference and record along %ith all test certificates, guaranty and %arranty cards of e=ui,ments, systems, tools etc! (or'ing $rocedure during &m$ ementation o! t%e Project 4o ensure ,ro,er ,erformance of all acti#ities regarding construction of the ,ro@ects, the "(& shall ha#e his office at or near the "ro@ects site at its o%n cost! 4he "(& shall ha#e the re=uired dedicated ,ersonnel stationed there after the a,,ro#al of 1&D*6 so that they are a#aila5le for interaction all the time! o site ,ersonnel shall 5e transferred' %ithdra%n %ithout the consent of the 1&D*6! Similarly ,rior to induction ne% ,ersonnel on the "ro@ect site, the a,,ro#al of 1&D*6 shall 5e o5tained! "(& shall chec) all architectural, structural and ser#ices designs E dra%ings along %ith ,reliminary E detailed estimates! "(& shall ensure self sufficiency of tender documents to eliminate any discre,ancy 5et%een the intent of the s,ecifications
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;!B L

L L L

L L L

those of the #arious items of $O6 and /stimates etc! 5ased on architectural dra%ings! "(& shall call the tenders, and a%ard the %or) to contractors'Hendors as ,er its a,,ro#ed ,rocedure! (aintain records as ,er "(&8s >6uality ,lans? finaliAed during e-ecution of %or)s! On the com,letion of the ,ro@ect, records shall 5e handed o#er to 1&D*6! &hec)ing and ins,ection of =uality of materials and %or)manshi,, de,loyment of la5our force of the contractor and gi#ing suita5le instructions for ,ro,er e-ecution of %or)s! &ertification of 6uality, measurements E 5ills of all contractors'agencies'#endors as ,er the terms of the order ,laced 5y "(&! Administration of all contracts and resol#e differences and dis,utes, if any! :inal ins,ection, chec)ing'su,er#ision of testing, commissioning of #arious systems and assist 1&D*6 in ta)ing o#er of #arious ,arts of %or)s and of #arious systems! "(& shall a,,raise the ,rogress and'or acti#ities of the Hendors E ,ro@ect on %ee)ly'fortnightly'monthly 5asis in re#ie% meeting and ,re,are and su5mit "rogress Re,orts as ,er a,,ro#ed format! "(& %ould 5e res,onsi5le to ha#e all mandatory tests on materials carried out at #arious stages as ,er a,,lica5le codes of $ureau of 1ndian Standards E maintain such records! /-ce,tion re,orts for failure of tests (if any) along %ith remedial'correcti#e action! Ot%er Res$onsi1i ities o! PMC Settlement of all accounts of the contractors including reconciliation of materials su,,lied to the contractors if any! /nsuring of defect lia5ility acti#ities 5y the contractors during the res,ecti#e lia5ility ,eriods! OrganiAing',ro#iding all o,eration and maintenance manuals through contractors and training to the 1&D*6 staffs! "re,aration of :inal Re,ort, %hich shall contain technical E financial information of the ,ro@ect! Records related to the "ROC/&4 E maintained 5y "(& during "ROC/&4 e-ecution shall 5e handed o#er to the 1&D*6 on com,letion of the "ROC/&4! "(& %ill ensure all ,ossi5le mandatory tests at site! &hec)ing E finaliAation of final estimates, assisting in the audit'technical o5ser#ation, etc! (if any) &onduct Ar5itration matters 5et%een #arious agencies till final settlements of dis,utes "(& shall ,re,are draft re,lies and get it #etted from 1&D*6 in re,lying to the o5ser#ations made 5y &4/s 5ranch' &A+ Audit'Higilance etc!, if re=uired! "(& shall hand o#er the cam,us com,lete in all res,ect, free from all encum5rances 1ncluding the #acation of tem,orary %or)ers8 hutments etc! at site, if any to the 1&D*6! "(& shall maintain all registers'records during e-ecution of %or)s as sti,ulated in &"*D *or)s (anual At the end of e#ery financial year and at the end of the ,ro@ect, "(& shall su5mit an e-,enditure and utiliAation of funds statement in the format of &"*D (anual as ,er the ,rescri5ed ,rocedure!
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;!G L L L L L L L L L L

;!6 L

O1 igation o! &C#(Q 4he 1&D*6 shall designate in %riting a re,resentati#e or re,resentati#es, authoriAed to act on its 5ehalf %ith res,ect to the ,ro@ect! 4his designated re,resentati#e shall interact %ith "(& on all matters! 4o ,ro#ide assistance to the e-tent ,ossi5le to "(& for o5taining electrical and %ater connections! 0o%e#er, the final res,onsi5ility in this regard %ill #est %ith "(&! All contracts for e-ecution of construction %or)s shall 5e signed 5y "(& %ith #arious agencies! 4he follo%ing clause shall 5e added in the contracts to 5e a%arded 5y "(&! >"(& is a%arding this %or) on 5ehalf of 1&D*6! 1n case ('SOOOOOOO("(&) ceases to 5e the "(&, the right E res,onsi5ility of ('sOOOOO!!("(&) in the contract shall get transferred to 1&D*6 E the 1&D*6 or their nominated agency shall o,erate this contract!? 1&D*6 shall hand o#er the site to "(& for e-ecution of the %or)! 4o 5ear the costs of ,ro@ect contingencies li)e ad#ertisement of 14 in "R/SS and munici,al fees for getting a,,ro#al of the dra%ings and the ,ro@ect from the +o#ernment Authorities! 4o ,ay 5ills of "(& duly ,re<audited and certified 5y "(& ,refera5ly %ithin 10 %or)ing days of their su5mission!

L L

;!D

Time o! Com$ etion o! t%e Project2 L 4he "ro@ect (anagement &onsultant %ill get the "hase<1 of the ,ro@ect com,leted %ithin a ,eriod of ;B months from the a%ard of contract and "hase<11 %ithin a su5se=uent ,eriod of ;B months staring in ;01D<18! 4he time for 5oth the ,hases of %or) shall commence from the tenth day of a%ard of %or) to "(& and it %ill 5e e-,ected to achie#e ,rogress on ,ro<rata 5asis as agreed 5et%een 1&D*6 and "(&! 4he "(& %ill 5e re=uired to ,re,are the detailed time schedule 5ased on the total com,letion ,eriod of the ,ro@ect! 4he entire ,ro@ect %ill 5e di#ided into acti#ities and e#ents and 5ar charts' "/R4 charts %ill 5e ,re,ared 5y "(&! (onitoring on monthly 5asis %ill 5e carried out 5y them! "(& %ill su5mit monthly monitoring of ,rogress to 1&D*6 along %ith their e#ents, "/R4 chart and e-,enditure mile stones and recommendations! 1n case of delays in any acti#ity then the "(& %ill suggest E recommend remedial measures in order to get the ,ro@ect com,leted %ithin sti,ulated time!

Page | 18

C%a$ter 4 T%e ?enera Terms and Conditions o! Contract

ART&CLE/0- #EF&+&T&O+ :or the ,ur,ose of this &O 4RA&4, unless other%ise s,ecified or re,ugnant to the su5@ect tor conte-t, the follo%ing terms shall 5e deemed to ha#e the follo%ing meaningsF 3!1!1 "ROC/&4 (A A+/(/ 4&O S9.4A 4 ("(&) shall mean ('s <<<<<<<<<<<<<<<<<<<<<< ha#ing its registered office at<<<<<<<<<<<<<<<<<<<<<<<<<< %ho shall 5e the im,lementing' e-ecuting agency for construction %or) 5y follo%ing its o%n a,,ro#ed ,rocedures! "AR41/S shall mean O* /R and "(& each one indi#idually referred to as "AR4J!

3!1!;>AR&014/&4? shall mean the firm of architects engaged for the "ROC/&4 5y the "(&, %ithin the e-,ression shall unless re,ugnant of the conte-t or meaning thereof includes Director'Directors of the firm, the sur#i#ors or heirs, e-ecutors and administrator! 3!1!3 PA940OR1S/D R/"R/S/ 4A41H/P shall mean the re,resentati#es of PO* /RP and'or "(& as the case may 5e %ho are duly em,o%ered and authoriAed 5y their res,ecti#e organiAations to act for and on their 5ehalf! 3!1!B P&O 4RA&4P shall mean this &O 4RA&4 including all Anne-ures hereto and all documents herein attached and amendments %hich the "AR41/S may hereafter agree in %riting to 5e made to this &O 4RA&4! 3!1!G >&O 4RA&4OR? shall mean the agency(ies) a,,ointed 5y "(& for e-ecuting #arious ci#il E ser#ices %or)s! 3!1!6 PDA4/ O: A&&/"4A &/P shall mean the date on %hich O* /R confirms %ritten acce,tance of "(&8s S/RH1&/S after ha#ing com,leted them in all res,ects! 1ncase o%ner fails to confirm in %riting acce,tance of "(& ser#ices then %ithin 90days of com,letion of the said ser#ices it shall 5e deemed to 5e acce,ted! 3!1!D 3!1!8 3!1!9 3!1!10 PO* /RP shall mean 1&D*6, its successors and ,ermitted assigns P"AR41/SP shall mean O* /R and "(& each one indi#idually referred to as "AR4J! >"ROC/&4> shall mean the 5uildings, other facilities E allied %or)s for the use of 1&D*6 E to 5e constructed at 1&D*6 cam,us, Co)a, 7ol)ata! >"ROC/&4 &OS4? means the assessed cost of the ,ro@ect e-cluding the cost of land, "(& fee and "ayments made for statutory a,,ro#als!

3!1!11 PS/RH1&/SP shall mean the res,onsi5ilities to 5e discharged 5y "(& for fulfilling its o5ligations under this &O 4RA&4! 3!1!1; >/ngineer<in<&harge? shall mean the "(& or any other agency so designated 5y 1&D*6!

19

ART&CLE/3- COMPLET&O+ OF PRO>ECT 3!;!1 *hen the construction of all the 5uildings along %ith other site de#elo,ment %or)s are com,leted in all res,ects i!e! all ci#il E ser#ices %or)s are com,leted, e=ui,ments installed Ealigned, and statutory a,,ro#als o5tained etc!, "(& shall notify the O* /R in %riting that the "ro@ect has 5een com,leted in all res,ect! 3!;!; 9,on notification of com,letion of 5uildings' %or)s in %riting 5y "(&, 1&D*6 %ill ins,ect the same ,rior to the occu,ancy! Any defects o5ser#ed shall 5e informed to the "(& %ithin the defect lia5ility ,eriod of 1; months from the date of Acce,tance of closure of ,ro@ect 5y 1&D*6! 4he "(& shall ensure the rectification of such defects ,rior to the occu,ancy at no e-tra cost to the o%ner! 3!;!3 4he date of acce,tance 5y 1&D*6 as aforesaid along %ith o o5@ection certificate ( O&) for occu,ation from statutory authorities shall 5e deemed to 5e the date of com,letion of the "ro@ect (hereinafter called &O("./41O ) for the ,ur,ose of this &O 4RA&4! 0o%e#er this does not e-clude any such res,onsi5ility of the "(& as defined in this 5id document including defect lia5ility ,eriod!

ART&CLE/4 - CBA+?ES A+# A##&T&O+S &+ PMC SCOPE OF SER<&CES 3!3!1 O* /R shall ha#e the right to re=uest "(& in %riting to ma)e any changes, modifications, deletions and'or additions to "(& sco,e of S/RH1&/S! "(& shall consider such %ritten re=uests and %ill %or) out the estimate of ,rice and time ad@ustment on account of such changes, modifications, deletion and'or additions sought 5y O* /R! 9nless "(& recei#es %ritten authority from O* /R %ith agreement on #ariation in ,rices and time schedule, "(& %ill not 5e o5liged to ,roceed %ith any such #ariation in the sco,e of S/RH1&/S!

ART&CLE/C - #RA(&+?S A+# #OCUME+TS 3!B!1 O* /R shall use all dra%ings, designs, s,ecifications and documents including trans,arencies',o%er ,oint ,resentations, #ideos ,re,ared 5y KArchitect8 and "(& for the ,ur,oses of construction, o,eration and maintenance of the 5uilding!

ART&CLE 8 - ?UARA+TEES A+# L&A5&L&T&ES 3!G!1 "(& guarantees that the S/RH1&/S as s,ecified'descri5ed under the sco,e of "(& in this &O 4RA&4, and technical documents to 5e de#elo,ed 5y "(& shall 5e in accordance %ith sound and esta5lished engineering ,ractices, using 1nternational Standards and 1ndian &odes and +o#ernment Regulations, %here#er a,,lica5le, for the ,ur,ose(s) s,ecified, free from defects and suita5le for res,ecti#e uses intended! 3!G!; .1(14A41O O: .1A$1.14J FF /-ce,t %here other%ise s,ecified in "(& sco,e of %or) "(&8s lia5ility under this &O 4RA&4 for all guarantees or %arranties of %hatsoe#er nature, %hether e-,ressed or im,lied, and for all causes %hatsoe#er shall 5e limited to getting the things rectified %ithout additional fee to the o%ner!
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3!G!3 othing in the &O 4RA&4 shall 5e construed to ha#e im,osed any lia5ilities on "(&, for defects or other%ise, if "(& has to de,end on data, ,rocess, technical information and'or material or e=ui,ment to 5e su,,lied 5y O* /R and'or 5y others on 5ehalf of O* /R and if any ,art or ,arts thereof are found to 5e misleading, inaccurate incom,lete, unsatisfactory or deficient for any reason or circumstance 5eyond "(&8s control! 0o%e#er, this %ill not a,,ly in the case of dra%ings, designs, D"Rs, estimates etc! ,ro#ided'to 5e ,ro#ided 5y KArchitect8 to "(&, as "(& is re=uired to rechec) all these at its o%n cost as ,art of their assigned %or) in terms of contract!

ART&CLE/D- ?O<ER+ME+T LE<&ES 3!6!1 "(& remuneration shall 5e e-clusi#e of statutory le#ies, such as Ser#ice 4a-, sales ta-, central e-cise duty, etc! as a,,lica5le on "(& from time<to<time! 4he consultant shall 5e reim5ursed these ,re#alent ta-es and any other future ta- including re#ision in the Ser#ice 4a- im,osed 5y central'state +o#t! on actual, su5@ect to su5mission of ,roof of ,ayment of such ta-es! ART&CLE/E- &+SURA+CE 3!D!1 1nsurance 5y "(& at its o%n costF *or)manNs com,ensation insurance ,co#ering all em,loyees of "(& for statutory 5enefits as set out and re=uired 5y local la% in the area of o,eration or area in %hich "(& may 5ecome legally o5liged to ,ay 5enefits for 5odily in@ury or death! Similar clause %ill 5e ,ut 5y the "(& %ith their &ontractors'#endors!

ART&CLE/F - &+#EM+&T= 3!8!1 "(& shall hold harmless and indemnify the O* /R, against any claims or lia5ility 5ecause of ,ersonal in@ury including death of any em,loyee of "(& or of contractor em,loyed 5y "(& and arising out of or in conse=uence of the ,erformance of this &O 4RA&4! 3!8!; O* /R shall not 5e res,onsi5le for any loss or damage to ,ro,erty of any )ind 5elonging to "(& or its em,loyees, ser#ants or agents or of contractor engaged 5y "(& or contractor8s em,loyees!

ART&CLE/G - SECREC= 3!9!1 O* /R shall not disclose to any third ,arty, any 4echnical 1nformation, data, design, dra%ings, ,lans, s,ecifications, etc! recei#ed from "(& at any time either in %hole or in ,art, shall use all reasona5le efforts to ,reser#e the secrecy of the a5o#e 4echnical 1nformation and shall not use the same for any ,ur,ose other than the construction, maintenance and o,eration of the ser#ices! 0o%e#er, the disclosure of such 4echnical 1nformation to +o#ernment of 1ndia or Statutory authorities of +o#ernment of 1ndia shall not 5e deemed to 5e a #iolation of the Secrecy understanding contained herein!
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3!9!; 4he a5o#e underta)ings shall not, ho%e#er, e-tend to any such 4echnical 1nformation %hichF 3!9!;!1 is in the ,ossession of O* /R ,rior to recei,t of the same, directly or indirectly from "(&! 3!9!;!; is recei#ed 5y O* /R %ithout any secrecy o5ligation! 3!9!;!3 is or has 5ecome ,art of the ,u5lic )no%ledge since recei,t of the same, directly or indirectly from "(&

3!9!3

"(& shall li)e %ise ha#e secrecy o5ligations in res,ect of confidential information ,ro#ided 5y O* /R!

ART&CLE/07 - FORCE MA>EURE 3!10!1 Any delay in or failure of ,erformance 5y a "AR4J shall not constitute default here under or gi#e rise to any claims for damages against said "AR4J if and to the e-tent caused 5y reasons %hich are 5eyond the control of the said "AR4J, including 5ut not limited to acts of +od, stri)es or other concerted acts of %or)man, ,o%er cuts, fires, floods, e-,losions, riots, %ar (declared or undeclared), re5ellion, sa5otage, e-tra<ordinary se#ere %eather, ci#il commotion and criminal acts of third ,arties! 3!10!; $oth "AR41/S shall )ee, a record of the circumstances referred to a5o#e %hich are res,onsi5le for causing delays in the e-ecution of the ,ro@ect! 3!10!3 1f the e-ecution of the ,ro@ect is li)ely to 5e delayed 5y or as the result of one or more of the circumstances referred to in Article 3!10!1 hereof, O* /R and "(& shall discuss the situation %ith a #ie% to find the means to minimiAe the im,act and effect of such circumstances and to reduce the costs and e-,enses %hich the "AR41/S or either of them may incur! 3!10!B 4he ,arties agree herein that in the e#ent of the :orce (a@eure conditions, the ,eriod of the &ontract shall 5e e-tended accordingly for the duration',eriod for %hich such conditions e-ist! ART&CLE/00- (A&<ER 3!11 o failure or delay 5y either "AR4J in enforcing any right, remedy, o5ligations or lia5ility in terms of the &O 4RA&4 shall 5e deemed to 5e a %ai#er of such right, remedy, o5ligation or lia5ility, as the case may 5e, 5y the "AR4J and not%ithstanding such failure or delay, the "AR4J shall 5e entitled at any time to enforce such right, remedy o5ligation or lia5ility, as the case may 5e, su5@ect to .imitations Act! ART&CLE/03- AR5&TRAT&O+ 5ET(EE+ O(+ER A+# PMC 3!1;!1 1f any dis,ute or difference of any )ind %hatsoe#er shall arise 5et%een the ,arties in connection %ith or arising out of this agreement or out of the 5reach termination or
22

in#alidity of this agreement thereof, the ,arties shall resol#e them 5y resorting to the follo%ingF 3!1;!1!1 "arty shall attem,t %ithin a ,eriod of 30days after recei,t of notice 5y the other ,arty of the e-istence of a dis,ute to settle such dis,ute in the first instance 5y mutual discussions 5et%een the ,arties 3!1;!1!; 1f the dis,ute cannot 5e settled 5y mutual discussion %ithin 30 days as ,ro#ided herein, the dis,ute shall 5e resol#ed 5y recourse to Ar5itration to 5e held in accordance %ith the ,ro#isions of the 1ndian Ar5itration and &onciliation Act, 1996 or any statutory modification or re<enactment thereof! 3!1;!1!3 4he ar5itration ,roceeding shall 5e conducted in the /nglish .anguage and shall 5e held at e% Delhi or 7ol)ata as may 5e mutually decided!

ART&CLE/04- TERM&+AT&O+ 3!13!1 4/R(1 A41O

3!13!1!1 4he O* /R may terminate the "(& contract due to any non<,erformance 5y "(&! 3!13!1!; 1n the e#ent of termination ,ursuant to Article 3!13!1!1 hereof, "(& shall carryout any reasona5le instructions of O* /R in connection %ith such termination! 4he decision of the O* /R shall 5e final and 5inding on the "(&! 3!13!1!3 4ermination of this &O 4RA&4 shall not relie#e either "AR4J of their o5ligations im,osed 5y this &O 4RA&4 %ith res,ect to the S/RH1&/S ,erformed 5y either "AR4J ,rior to such termination! 3!13!1!B 1n the e#ent of termination ,ursuant to Article 3!13!1!1 here of, O* /R shall ,ay to "(& for all the S/RH1&/S ,erformed 5y "(& u,to the stage of %or) e-ecuted immediately 5efore termination! 3!13!1!G 1n case due to any circumstances, the O* /R decides to curtail the sco,e of %or) or totally a5andon the %or), the ,ayment to the "(& %ould 5e made u,to the stage of %or) e-ecuted 5y them immediately 5efore ta)ing such a decision!

ART&CLE/0C - PATE+TS 3!1B!1 "(& shall, su5@ect to the limitations contained in this Article, indemnify and hold O* /R harmless from all costs, damages, and e-,enses arising out of any claim, action or suit 5rought against O* /R 5y third ,arties in res,ect of any infringement of any ,atent or registered design or any similar rights resulting from the use of any technical information, data or ,rocess or design and furnished to O* /R 5y "(&! 3!1B!; Similarly O* /R shall indemnify and hold "(& harmless from all costs, damages and e-,enses arising out of any claim, action or suit 5rought against "(& 5y third ,arties in res,ect of any infringement of any ,atent or registered design or any
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similar rights resulting from the use of any information furnished to "(& 5y O* /R or 5y others on 5ehalf of O* /R!

ART&CLE/08 - ASS&?+A5&L&T=A TRA+FERA5&L&T= 3!1G 4he &O 4RA&4 and 5enefits and o5ligations there of shall 5e strictly ,ersonal to the "AR41/S and shall not on any account 5e assigna5le or transfera5le 5y the "AR41/S e-ce,t %ith the ,rior agreement in %riting!

ART&CLE/0D - CESSAT&O+ OF PMCHS RESPO+S&5&L&T&ESI #EFECT L&A5&L&T= PER&O# 3!16 9,on "(& +uarantees and .ia5ilities referred to in this &O 4RA&4 ha#ing 5een or 5eing deemed to ha#e 5een satisfied u,on e-,iry of t%el#e months from the DA4/ O: A&&/"4A &/, and settlement of ar5itrations'dis,utes(if any) %hiche#er occurs later, all res,onsi5ilities of "(& under this &O 4RA&4 shall 5e deemed to ha#e 5een discharged!

ART&CLE/0E - SU5LETT&+?AOUTSOURC&+? 3!1D "(& shall not assign or su5let or outsource any acti#ity %ithin its sco,e of %or) %ithout the %ritten a,,ro#al of the O* /R!

ART&CLE/0F - S&TE OFF&CE OF PMC 3!18 On account of s,ecified timeframe for the de#elo,ment E construction of com,le-, the "(& shall ha#e its office at the ,ro@ect site at its o%n cost till the end of com,letion of "(&8s res,onsi5ilities as defined in Arcticle<16 of +eneral terms Econditions of contract!

ART&CLE/0G - L&QU&#ATE# #AMA?ES FOR #ELA=S " +O+/PERFORMA+CE 5= PMC 3!19 1f the "(& is not a5le to get the %or)s e-ecuted in the sti,ulated timeframe from all the Hendors'agencies, %hich results in o#erall delay in com,letion of the ,ro@ect then it %ill amount to non<,erformance 5y "(&! 1n the e#ent of 1&D*6 is of o,inion that "(& is not ,erforming in accordance %ith the condition laid do%n in the agreement, then 1&D*6 shall im,ose damages on the "(& Q =uarter ,ercent of the ,ro@ect cost ,er 1; months of delay (calculated ,ro<rata)! 0o%e#er, in e-ce,tional cases, 1&D*6 may gi#e a grace ,eriod of 3 months 5efore im,regnation of damages de,ending u,on merits of the case! 4he decision of the 1&D*6 %ill 5e final E 5inding on this account! Similarly, for delays, the "(& %ill include a clause in &ontracts %ith its contractors'#endors that delay %ill attract Q ;R I ,er annum of the "ro@ect &ost against the &ontractor (s) calculated ,ro<rata!

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C%a$ter C FEE FOR PMC CBAR?ES A+# PA=ME+T OF 5&LLS FOR (OR*S EJECUTE#
C20 4he fees for ser#ices of ,ro@ect management consultant shall 5e ,aya5le 5ased on ,ercentage 5asis o#er the actual cost of the ,ro@ect! "(& Sco,e of Ser#ices is detailed in &ha,ter<;! 1&D*6 shall ,ay "(& the fee as may 5e determined in the e#aluation of R:" under t%o co#er ,rocedure (as indicated in ,aras 1!;!3 to 1!;!6) as the ,rofessional ser#ices rendered 5y them for the entire ,ro@ect as ,er sco,e of %or) defined in the document, as "(& charges! 4he =uoted fee should 5e inclusi#e of all the costs to%ards the %hole ,ro@ect and no hidden costs'e-clusions should 5e a,,ended! 4he fee of "(& under &lause B!3 is inclusi#e of fee ,aya5le 5y "(& to any of its consultant'Associate(s) and nothing e-tra shall 5e ,aya5le 5y the 1&D*6 for this ,ur,ose! 4he a5o#e mentioned fees shall ho%e#er 5e e-clusi#e of statutory le#ies im,osed 5y the +o#ernment of 1ndia such as ser#ice ta- etc %hich are reim5ursa5le 5y 1&D*6 to "(& if ,aid on actual 5asis! Stages o! Sc%edu es and Pa)ment o! PMC FeeF

C23 C24

C2C

C28

B!G!1 4he "(& %ill gi#e a "erformance security in the form of a $an) +uarantee from any &ommercial 5an) e=ual to GI of their fees %hich %ill 5e #alid till 60 days 5eyond the date of com,letion of contractual o5ligations including %arranty o5ligations' defect lia5ility ,eriod! B!G!; Scrutiny of ,reliminary Schemes dra%ings and estimates ,ro#ided 5y Architect and recommendation 5y "(& thereof E a,,ro#al thereof 5y 1&D*6F ;0I of total fee ,aya5le! B!G!3! Scrutiny of detailed dra%ings, detailed estimates, D"Rs, etc 5y Architect to 1&D*6 and tender documents 5y "(& and then a,,ro#al of 1&D*6F 30I of the total fee ,aya5le less ,ayment already made at stage2 B!G!;! B!G!B! 1ssue of !1!4! E a%ard of %or)s to #endors'agencies! <30I of total fee ,aya5le less ,ayment already made at stage B!G!; and B!G!3

25

B!G!G! During the e-ecution of %or) 5y contractors'#endors commensurate %ith the #alue of the %or) e-ecutedF D0I of total fee ,aya5le less ,ayment already made at stage B!G!; and B!G!3 and B!G!B a5o#e! B!G!6! After successful com,letion E ta)ing o#er of ,ro@ect and on acce,tance of ,ro@ect 5y 1&D*6F 100I of total fee ,aya5le less ,ayment already made at stages B!G!; to B!G!G, )ee,ing the GI ,erformance 5an) guarantee intact as ,er ,ara B!G!1! oteF 4he ,ayment against the a5o#e stages can 5e released on ,ro rata 5asis ,eriodically 5ased on the actual %or) done against the total %or) sti,ulated in the stage! /-ternal de#elo,ment %or)s and ser#ices shall 5e ta)en into account %hile releasing ,ro<rata "(& fees! C2D Additions and a terationsF

SSSSSS

B!6!1 4he O%ner shall ha#e the right to re=uest in %riting to the "(& to inform the Architect for additions alterations, modifications or deletions in the design and dra%ing of any ,art of the %or) and to re=uest in %riting for additional %or) in connection there%ith and the "(& shall com,ly %ith such re=uests %ithout any e-tra cost! "(& in such cases %ill as) Architect to do this additional %or) E scrutiniAe the designs' dra%ings' additional %or) thereof at no e-tra cost! B!6!; "(& shall not ma)e any material de#iation, alteration, addition to or omission from the %or) sho%n and descri5ed in the contract document e-ce,t %ithout first o5taining the %ritten consent of the O* /R! B!D Pa)ment to Contractors 1) PMC o! 5i s !or (or's E6ecuted

B!D!1 A mo5iliAation ad#ance of 30I of the "ro@ect &ost against a #alid $an) +uarantee from any ationaliAed $an) in 1ndia %ill 5e made to the "(& to carry out the e-ecution of %or)s %ithin 10 days of issue of .etter of 1ntent (.O1)! B!D!; :urther ,ayments for %or)s e-ecuted %ill 5e made to the "(& on the su5mission of 5ills 5y "(& after ad@usting mo5iliAation ad#ance on ,ro<rata 5asis! 0o%e#er the "(& %ill ensure that ,ayment to the contractor should 5e made after %ithholding security and ,erformance guarantee as ,er &"*D norms! B!D!3 $an) guarantee from a &ommercial 5an) in an acce,ta5le form safeguarding interests of 1&D*6 shall 5e le#ied 5y the "(& to an e-tent of GI of the total ,ro@ect cost on their &ontractors' #endors and ,ledge the same to 1&D*6! B!D!B $an) guarantee against the (o5iliAation ad#ance if made 5y the "(& to the contractor'#endors %ill as ,er the ,ro#isions of +:R!
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Anne-ure 1 Pro!orma !or Financia 5id (to 1e enc osed in a sea ed cover) Re! +o2 KKKKKKKKKKKKKKKKKK #ated KKKKKKKKKKKKKKKKKKK To 4he Director, 1nternational &entre for Drin)ing *ater 6uality, &'o (inistry of Drin)ing *ater and Sanitation, 9th floor, Room o! 11, "arya#aran $ha%an, &+O &om,le-, .odi road, e% Delhi 2 110 003! Su5F "ro@ect (anagement &onsultancy ("(&) Ser#ices to act as an engineer on 5ehalf of 1&D*6 for e-ecution of de#elo,ment E construction %or)s of the ne% 1&D*6 cam,us Dear Sir, *e ha#e carefully noted the sco,e of %or) for ,ro#iding "ro@ect (anagement &onsultancy ("(&) Ser#ices to act as an /ngineer<in<charge on 5ehalf of 1&D*6 for e-ecution of de#elo,ment and construction %or)s of the ne% 1&D*6 cam,us as de,osit %or) as stated a5o#e *e are ,leased to =uote our fees on ,ercentage 5asis asOOOOOOOOOIO!! (1n %ordsOOOOOOOOOOOOOOOOO) of the cost of the ,ro@ect of Rs OOOOOOOO!! (a,,ro-!) for ,ro#iding our ser#ices as ,er the sco,e of %or) and terms E conditions of the Agreement! *e understand the a,,ro,riate cost of the ,ro@ect may #ary su5@ect to finaliAation of dra%ings and estimates 5y Architect and that our =uotation is restricted to ,ercentage 5asis! 4he fee is for com,lete e-ecution of the ,ro@ect ("hase<1 and "hase<11T including all 5uildings and infrastructure as ,er the a,,ro#ed ,lan of the Architect, outdoor and tem,orary structures, ,ro@ections, o,en areas, roads, outside ser#ices, landsca,ing, etc! 1t has no hidden costs'e-clusions and %ill a,,ly till the com,letion of the ,ro@ect! All statutory le#ies (5ut not including 1ncome 4a-) as made a,,lica5le 5y the +o#t! including ser#ice ta-, at the time of'after the a%ard of contract %ill 5e reim5ursed, su5@ect to su5mission of ,roof of ,ayment of such ta-es'le#ies! 4han)ing you, Jours faithfully, DateF Signature %ith ame EDesignation of the $idder (AuthoriAed Seal)
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Anne-ure<11

CBEC* L&ST OF #OCUME+TS Enve o$e/0 1! :ully sealed 4echnical $id com,rising of ,roof of the follo%ing, (%here#er a,,lica5le) Details of ,ro@ects a5o#e Rs ;0 crore initiated and com,leted in the last G years ending :J ;01;<13! Details of ,ro@ects a5o#e Rs ;0 crore and handled 5y "(& (initiated E com,leted in the last 10years ending :J ;01;< 13) Details of simi ar ,ro@ects a5o#e Rs ;0 crore handled 5y "(& (1nitiated and com,leted in the last 10 years ending :J ;01;<13) accom,anied %ith ,ro@ect details indicating management ,lanning, time schedule, com,letion certificates, ,hotogra,hs, etc! .ist of ,ro@ects in hand %ith "(& %ith descri,tion of ,ro@ects, cost, time limit, targets etc! "ro@ect descri,tion, methodology, %or) ,lan and item<%ise com,liance to the 4erms of Reference mentioned in this R:" document! &ertified co,ies of Audited $alance Sheet E 1ncome 4aReturns for the last 10 years ending :J ;01;<13! Re,ort e-,laining "(&8s a,,roach ,articularly to this ,ro@ect descri5ing im,lementation strategies starting from conce,tualiAation, ,hasing, de#elo,ment a,,roach, time management etc! 4ime schedule for com,lete de#elo,ment of total ,ro@ect in the form of $AR &0AR4 and su5se=uent monitoring through "/R4! Alternate models 'methodology, ,hasing and de#elo,ment strategy! "(&8s strategy for =uality control on the ,ro@ect .ist of /-,erts %ith "(&, to 5e made a#aila5le for this ,ro@ect! 4he com,osition of the core team to 5e de,loyed on ,ermanent 5asis to act as "(&! 4he num5er of officers and their le#els may 5e indicated! An underta)ing that team de,loyed for the e-ecution of the ,ro@ect %ill not change %ithout the ,rior consent of 1&D*6! Enve o$e/3 ;! :ully sealed :inancial $id as ,er Anne-ure<1!

SSSSS
28