Beginners' Guide to Financial Statements

The Basics
If you can read a nutrition label or a baseball box score, you can learn to read basic financial statements. If you can follow a recipe or apply for a loan, you can learn basic accounting. The basics arent difficult and they arent rocket science. This brochure is designed to help you gain a basic understanding of how to read financial statements. Just as a CP class teaches you how to perform the basics of cardiac pulmonary resuscitation, this brochure will explain how to read the basic parts of a financial statement. It will not train you to be an accountant !"ust as a CP course will not make you a cardiac doctor#, but it should gi$e you the confidence to be able to look at a set of financial statements and make sense of them. %ets begin by looking at what financial statements do.

Show me the money!

&e all remember Cuba 'ooding Jr.s immortal line from the mo$ie Jerry Maguire, ()how me the money*+ &ell, thats what financial statements do. They show you the money. They show you where a companys money came from, where it went, and where it is now. There are four main financial statements. They are, !-# balance sheets. !/# income statements. !0# cash flow statements. and !1# statements of shareholders e2uity. 3alance sheets show what a company owns and what it owes at a fixed point in time. Income statements show how much money a company made and spent o$er a period of time. Cash flow statements show the exchange of money between a company and the outside world also o$er a period of time. The fourth financial statement, called a (statement of shareholders e2uity,+ shows changes in the interests of the companys shareholders o$er time. %ets look at each of the first three financial statements in more detail.

Balance Sheets
4 balance sheet pro$ides detailed information about a companys assets, liabilities and shareholders e2uity.

4ssets are things that a company owns that ha$e $alue. This typically means they can either be sold or used by the company to make products or pro$ide ser$ices that can be sold. 4ssets include physical property, such as plants, trucks, e2uipment and in$entory. It also includes things that cant be touched but ne$ertheless exist and ha$e $alue, such as trademarks and patents. 4nd cash itself is an asset. )o are in$estments a company makes. %iabilities are amounts of money that a company owes to others. This can include all kinds of obligations, like money borrowed from a bank to launch a new product, rent for use of a building, money owed to suppliers for materials, payroll a company owes to its employees, en$ironmental cleanup costs, or taxes owed to the go$ernment. %iabilities also include obligations to pro$ide goods or ser$ices to customers in the future. )hareholders e2uity is sometimes called capital or net worth. Its the money that would be left if a company sold all of its assets and paid off all of its liabilities. This lefto$er money belongs to the shareholders, or the owners, of the company.

The following formula summarizes what a balance sheet shows: ASSETS = LIABILITIES + SHAREH L!ERS" E#$IT% A com&an'"s assets ha(e to e)ual* or +balance*+ the sum of its liabilities an, sharehol,ers" e)uit'-

4 companys balance sheet is set up like the basic accounting e2uation shown abo$e. 5n the left side of the balance sheet, companies list their assets. 5n the right side, they list their liabilities and shareholders e2uity. )ometimes balance sheets show assets at the top, followed by liabilities, with shareholders e2uity at the bottom. 4ssets are generally listed based on how 2uickly they will be con$erted into cash. Current assets are things a company expects to con$ert to cash within one year. 4 good example is in$entory. 6ost companies expect to sell their in$entory for cash within one year. 7oncurrent assets are things a company does not expect to con$ert to cash within one year or that would take longer than one year to sell. 7oncurrent assets include fixed assets. 8ixed assets are those assets used to operate the business but that are not a$ailable for sale, such as trucks, office furniture and other property. %iabilities are generally listed based on their due dates. %iabilities are said to be either current or long9term. Current liabilities are obligations a company expects to pay off within the year. %ong9term liabilities are obligations due more than one year away. )hareholders e2uity is the amount owners in$ested in the companys stock plus or minus the companys earnings or losses since inception. )ometimes companies distribute earnings, instead of retaining them. These distributions are called di$idends. 4 balance sheet shows a snapshot of a companys assets, liabilities and shareholders e2uity at the end of the reporting period. It does not show the flows into and out of the accounts during the period.

Income Statements
4n income statement is a report that shows how much re$enue a company earned o$er a specific time period !usually for a year or some portion of a year#. 4n income statement also shows the costs and expenses associated with earning that re$enue. The literal (bottom line+ of the statement usually shows the companys net earnings or losses. This tells you how much the company earned or lost o$er the period. Income statements also report earnings per share !or (:P)+#. This calculation tells you how much money shareholders would recei$e if the company decided to distribute all of the net earnings for the period. !Companies almost ne$er distribute all of their earnings. ;sually they rein$est them in the business.# To understand how income statements are set up, think of them as a set of stairs. <ou start at the top with the total amount of sales made during the accounting period. Then you go down, one step at a time. 4t each step, you make a deduction for certain costs or other operating expenses associated with earning the re$enue. 4t the bottom of the stairs, after deducting all of the expenses, you learn how much the company actually earned or lost during the accounting period. People often call this (the bottom line.+ 4t the top of the income statement is the total amount of money brought in from sales of products or ser$ices. This top line is often referred to as gross re$enues or sales. Its called (gross+ because expenses ha$e not been deducted from it yet. )o the number is (gross+ or unrefined. The next line is money the company doesnt expect to collect on certain sales. This could be due, for example, to sales discounts or merchandise returns. &hen you subtract the returns and allowances from the gross re$enues, you arri$e at the companys net re$enues. Its called (net+ because, if you can imagine a net, these re$enues are left in the net after the deductions for returns and allowances ha$e come out. 6o$ing down the stairs from the net re$enue line, there are se$eral lines that represent $arious kinds of operating expenses. 4lthough these lines can be reported in $arious orders, the next line after net re$enues typically shows the costs of the sales. This number tells you the amount of money the company spent to produce the goods or ser$ices it sold during the accounting period. The next line subtracts the costs of sales from the net re$enues to arri$e at a subtotal called (gross profit+ or sometimes (gross margin.+ Its considered (gross+ because there are certain expenses that ha$ent been deducted from it yet. The next section deals with operating expenses. These are expenses that go toward supporting a companys operations for a gi$en period = for example, salaries of administrati$e personnel and costs of researching new products. 6arketing expenses are another example. 5perating expenses are different from (costs of sales,+ which were deducted abo$e, because operating expenses cannot be linked directly to the production of the products or ser$ices being sold. >epreciation is also deducted from gross profit. >epreciation takes into account the wear and tear on some assets, such as machinery, tools and furniture, which are used o$er the

long term. Companies spread the cost of these assets o$er the periods they are used. This process of spreading these costs is called depreciation or amorti?ation. The (charge+ for using these assets during the period is a fraction of the original cost of the assets. 4fter all operating expenses are deducted from gross profit, you arri$e at operating profit before interest and income tax expenses. This is often called (income from operations.+ 7ext companies must account for interest income and interest expense. Interest income is the money companies make from keeping their cash in interest9bearing sa$ings accounts, money market funds and the like. 5n the other hand, interest expense is the money companies paid in interest for money they borrow. )ome income statements show interest income and interest expense separately. )ome income statements combine the two numbers. The interest income and expense are then added or subtracted from the operating profits to arri$e at operating profit before income tax. 8inally, income tax is deducted and you arri$e at the bottom line, net profit or net losses. !7et profit is also called net income or net earnings.# This tells you how much the company actually earned or lost during the accounting period. >id the company make a profit or did it lose money@

Earnings Per Share or EPS

6ost income statements include a calculation of earnings per share or :P). This calculation tells you how much money shareholders would recei$e for each share of stock they own if the company distributed all of its net income for the period. To calculate :P), you take the total net income and di$ide it by the number of outstanding shares of the company.

Cash Flow Statements

Cash flow statements report a companys inflows and outflows of cash. This is important because a company needs to ha$e enough cash on hand to pay its expenses and purchase assets. &hile an income statement can tell you whether a company made a profit, a cash flow statement can tell you whether the company generated cash. 4 cash flow statement shows changes o$er time rather than absolute dollar amounts at a point in time. It uses and reorders the information from a companys balance sheet and income statement. The bottom line of the cash flow statement shows the net increase or decrease in cash for the period. 'enerally, cash flow statements are di$ided into three main parts. :ach part re$iews the cash flow from one of three types of acti$ities, !-# operating acti$ities. !/# in$esting acti$ities. and !0# financing acti$ities.

!erating "cti#ities
The first part of a cash flow statement analy?es a companys cash flow from net income or losses. 8or most companies, this section of the cash flow statement reconciles the net income !as shown on the income statement# to the actual cash the company recei$ed from

or used in its operating acti$ities. To do this, it ad"usts net income for any non9cash items !such as adding back depreciation expenses# and ad"usts for any cash that was used or pro$ided by other operating assets and liabilities.

In#esting "cti#ities
The second part of a cash flow statement shows the cash flow from all in$esting acti$ities, which generally include purchases or sales of long9term assets, such as property, plant and e2uipment, as well as in$estment securities. If a company buys a piece of machinery, the cash flow statement would reflect this acti$ity as a cash outflow from in$esting acti$ities because it used cash. If the company decided to sell off some in$estments from an in$estment portfolio, the proceeds from the sales would show up as a cash inflow from in$esting acti$ities because it pro$ided cash.

Financing "cti#ities
The third part of a cash flow statement shows the cash flow from all financing acti$ities. Typical sources of cash flow include cash raised by selling stocks and bonds or borrowing from banks. %ikewise, paying back a bank loan would show up as a use of cash flow.

$ead the Footnotes

4 horse called ( ead The 8ootnotes+ ran in the /AA1 Bentucky >erby. Ce finished se$enth, but if he had won, it would ha$e been a $ictory for financial literacy proponents e$erywhere. Its so important to read the footnotes. The footnotes to financial statements are packed with information. Cere are some of the highlights, )ignificant accounting policies and practices = Companies are re2uired to disclose the accounting policies that are most important to the portrayal of the companys financial condition and results. These often re2uire managements most difficult, sub"ecti$e or complex "udgments.

Income taxes = The footnotes pro$ide detailed information about the companys current and deferred income taxes. The information is broken down by le$el = federal, state, local andDor foreign, and the main items that affect the companys effecti$e tax rate are described.

Pension plans and other retirement programs = The footnotes discuss the companys pension plans and other retirement or post9employment benefit programs. The notes contain specific information about the assets and costs of these programs, and indicate whether and by how much the plans are o$er9 or under9funded.

)tock options = The notes also contain information about stock options granted to officers and employees, including the method of accounting for stock9based compensation and the effect of the method on reported results.

$ead the %&'"

<ou can find a narrati$e explanation of a companys financial performance in a section of the 2uarterly or annual report entitled, (6anagements >iscussion and 4nalysis of 8inancial Condition and esults of 5perations.+ 6>E4 is managements opportunity to pro$ide in$estors with its $iew of the financial performance and condition of the company. Its managements opportunity to tell in$estors what the financial statements show and do not show, as well as important trends and risks that ha$e shaped the past or are reasonably likely to shape the companys future. The ):Cs rules go$erning 6>E4 re2uire disclosure about trends, e$ents or uncertainties known to management that would ha$e a material impact on reported financial information. The purpose of 6>E4 is to pro$ide in$estors with information that the companys management belie$es to be necessary to an understanding of its financial condition, changes in financial condition and results of operations. It is intended to help in$estors to see the company through the eyes of management. It is also intended to pro$ide context for the financial statements and information about the companys earnings and cash flows.

Financial Statement $atios and Calculations

<ou$e probably heard people banter around phrases like (PD: ratio,+ (current ratio+ and (operating margin.+ 3ut what do these terms mean and why dont they show up on financial statements@ %isted below are "ust some of the many ratios that in$estors calculate from information on financial statements and then use to e$aluate a company. 4s a general rule, desirable ratios $ary by industry. Debt-to-equity ratio compares a companys total debt to shareholders e2uity. 3oth of these numbers can be found on a companys balance sheet. To calculate debt9to9 e2uity ratio, you di$ide a companys total liabilities by its shareholder e2uity, or

>ebt9to9:2uity

atio F Total %iabilities D )hareholders :2uity

If a company has a debt9to9e2uity ratio of / to -, it means that the company has two dollars of debt to e$ery one dollar shareholders in$est in the company. In other words, the company is taking on debt at twice the rate that its owners are in$esting in the company. Inventory turnover ratio compares a companys cost of sales on its income statement with its a$erage in$entory balance for the period. To calculate the a$erage in$entory balance for the period, look at the in$entory numbers listed on the balance sheet. Take the balance listed for the period of the report and add it to the balance listed for the pre$ious comparable period, and then di$ide by two. ! emember that balance sheets are snapshots in time. )o the in$entory balance for the pre$ious period is the beginning balance for the current period, and the in$entory balance for the current period is the ending balance.# To calculate the in$entory turno$er ratio, you di$ide a companys cost of sales !"ust below the net re$enues on the income statement# by the a$erage in$entory for the period, or

In$entory Turno$er

atio F Cost of )ales D 4$erage In$entory for the Period

If a company has an in$entory turno$er ratio of / to -, it means that the companys in$entory turned o$er twice in the reporting period. Operating margin compares a companys operating income to net re$enues. 3oth of these numbers can be found on a companys income statement. To calculate operating margin, you di$ide a companys income from operations !before interest and income tax expenses# by its net re$enues, or 5perating 6argin F Income from 5perations D 7et e$enues

5perating margin is usually expressed as a percentage. It shows, for each dollar of sales, what percentage was profit. P/E ratio compares a companys common stock price with its earnings per share. To calculate a companys PD: ratio, you di$ide a companys stock price by its earnings per share, or PD: atio F Price per share D :arnings per share

If a companys stock is selling at G/A per share and the company is earning G/ per share, then the companys PD: atio is -A to -. The companys stock is selling at -A times its earnings. Wor ing !apita" is the money lefto$er if a company paid its current liabilities !that is, its debts due within one9year of the date of the balance sheet# from its current assets. &orking Capital F Current 4ssets = Current %iabilities

Bringing It "ll Together

4lthough this brochure discusses each financial statement separately, keep in mind that they are all related. The changes in assets and liabilities that you see on the balance sheet are also reflected in the re$enues and expenses that you see on the income statement, which result in the companys gains or losses. Cash flows pro$ide more information about cash assets listed on a balance sheet and are related, but not e2ui$alent, to net income shown on the income statement. 4nd so on. 7o one financial statement tells the complete story. 3ut combined, they pro$ide $ery powerful information for in$estors. 4nd information is the in$estors best tool when it comes to in$esting wisely.