Professional Documents
Culture Documents
Word provides five ways to view your documents on the screen: normal view, page layout view, outline view, master document view, and print preview. Each view shows you different information about your document and your work. You can enlarge or reduce the size of a document on the screen to get an overview of an entire page or to get a closer look at text that s formatted in a small font size. !egardless of the display size or the view you choose, you can edit text as you normally do.
(rint preview
Normal View
%ormal view, the default view in Word, is best for the everyday work of entering and formatting text and graphics. You can see most text formatting/the font, font size, line spacing, indents, and so forth/as it will look when printed, but the arrangement of text and graphics on the page is simplified. 0olumns, although shown in their actual width, are displayed in one continuous column, instead of side by side on the page. -ext and graphics that you position using the 1rame are not shown in the position where they will print. %ormal view makes it easy to edit text across page breaks, shown as dotted lines, and section breaks, shown as double dotted lines. -o see how the page will look when printed, switch to print preview or page layout view.
"rint "review
(rint preview shows you how your document will look when you print it. You can see whole pages, one or two at a time, and see elements of the document that aren t shown in normal view or page layout view. &ll page elements that appear within the printable area of the page are shown in print preview. When you view your document in print preview, you can specify the number of pages you want displayed. #y clicking on the document with the +agnifier pointer, you can get a close'up view of the page, so you can read and edit the text. #ecause you can edit and format text in print preview, you can see the effect of your changes immediately.
"age #ayout
&fter you ve typed text and inserted graphics into your document, switch to page layout view. You can see how page elements, such as multiple text columns, graphics, headers, footers, and footnotes, will be positioned on the printed page. You can also continue to type, edit, and format text in this view. -he only page elements that are not visible are line numbers and lines between columns, which are displayed only in print preview. You can scroll one page at a time. When you reach the bottom of a page, scrolling down changes the display to show the top of the next page. You cannot see the bottom of one page and the top of another at the same time.
Outline View
3n outline view, you can expand and collapse the text in your document based on outline headings. When you expand headings, you see main headings, subordinate headings, and any body text associated with a heading. When you collapse headings, you see only the main headings that form the outline of your document. 0ollapsing a heading lets you focus more on the higher'level structure and less on the detail. You can also collapse headings to navigate "uickly through a long document by minimizing the amount of scrolling you have to do.
3n addition, expanding and collapsing headings allows you to move large sections of text efficiently and accurately. 4ust collapse a heading and move it to a new location. &ll subordinate text moves with the heading.