Professional Documents
Culture Documents
Date -
Duration
Remarks
03/12/12 Introduction
Refresh documents
Miss Zila gives a few documents to review and learn about the format of Audit, Taxation, Accounting and company secretary.
Guide to review
Pn Yati as company Secretary was told us about some procedure in doing secretary work. She will guide us about secretary. After that, Pn Siti was told us about audit, account and some step such as do it Audit Working Paper (AWP) before we do it Audit Report. She showed us format auditor report by a few company. Then, Miss Azila told us about taxation and she shows us how to record the details company in form C and R and other step to dong taxation.
LOG BOOK
Date
04/12/12 Audit
Work Summary/Daily Activities Make six copies of final audit report and split the copies for giving to directors of company, SSM and filling in audit file, tax file and secretary file.
Duration
Remarks
Account
-
Pn. Siti was teaching us how the MAYOB system functions. Then, she showed us how to key in the transaction account when you have the documents. She said have two ways transaction that we can choose either just enter to bank which are record on spend money or receive money or you can split the transaction to sale and purchase by enter the sale and purchase entries and make record the payment at other side.
LOG BOOK
Date
05/12/12 Tax
Work Summary/Daily Activities Miss azila was showed me how to register company tax online at LHDN website. After that, she gives me a few details of companies to register. Audit
Duration
Remarks
Make six copies of final audit report and split the copies for giving to directors of company, SSM and filling in audit file, tax file and secretary file.
Secretary
Pn. Yati showed me how to filling the secretary file by put the latest document at the top and follow with the important document likes form 9, 49, 24, 32a, MOA and more. Other than that, she explains one by one about the functions of all the form.
LOG BOOK
Date
6/12/12 Tax
Work Summary/Daily Activities Miss Azila showed how to make tax computation. She said this step will be doing after we get the final audit report. After done this, we required to fill in form R and Form C before we submit at LHDN.
Duration
Remarks
Then, she gives me a few tax file for review taxation terms and make know the steps of tax computation.
Audit
At evening, miss Azila teach me how to make audit working paper and give one company as a trial to do it the audit working paper.
After that, she told me before we submit audit report to auditor we need to do it current audit file as a final review from us.
LOG BOOK
Date
7/12/12 Audit
Work Summary/Daily Activities Make six copies of final audit report and split the copies for giving to directors of company, SSM and filling in audit file, tax file and secretary file. After that, Im try to do it audit working paper. Firstly Im beginning with trial balance transaction. After done enter all the amount and balance, I need to rounding up the entire cent amount. But need to make sure the amount of rounding up below of RM1 and the full total is balance. Then, proceed to profit and loss account, balance sheet,
Duration
Remarks
LOG BOOK
Date
10/12/12 Audit
Work Summary/Daily Activities Make current audit file. This process starting with print audit working paper (AWP) and audit program. The audit program is depends with transaction on AWP. After done that, I need to checking one by one transaction and need to prepare audit of statutory record before I can submit with draft audit to auditor. We just audit for account records and not for all transaction audit.
Duration
Remarks
Date
11/12/12
Duration
Remarks
LOG BOOK
Date
12/12/12 Audit
Work Summary/Daily Activities Make it full set of audit working paper. But this time, I have to prepare property and equipment schedule. This schedule just wants to know the transaction between cost and depreciation. Then, the total after deduction with depreciation will know as net book value. Tax
Duration
Remarks
Next, proceed with tax computation by put the profit before tax as per account, add some non allowable expenses, and calculate capital allowance until get the total of chargeable income and times with 20 percent for getting provision for current taxation.
LOG BOOK
Date
13/12/12 Tax
Work Summary/Daily Activities Make it full set of tax computation from profit and loss fixed before asset, taxation, initial
Duration
Remarks
reconciliation
allowances, annual allowances until Im get the provision of current taxation for current account. After that, Im fill in tax form for company which are form C for details profile company and Form R for deduction of tax from dividend based on act 108 income tax act 1967. Both of form must fill in without any false.
LOG BOOK
Date
14/12/12 Account
Work Summary/Daily Activities Pn Siti gives one file to do it account. This is an account of housing flats. For the first account, she told me a few steps before I can key in the data. I need to separate the documents to expenses, payment and more. After that, I need to identify the document either current year or not. If not, I need to divide that documents cause may be it is the debt last year.
Duration
Remarks
: LOG BOOK
Date
17/12/12
Duration
Remarks
Starts to key in sales by used enter sales side. This account quit different because the income be obtain from people who are rent the flat. For the first day, do not have any problem about the sales. This steps will accumulate the amount that customer should pay to admin of flat.
Date
18/12/12
Duration
Remarks
Second day key in sales. Continue key in enter sales house by house. The
maintenance charges, sinking fund, fire insurance and more. So, this income will put at different code as an example 41000 as maintenance charges, 4-1100 as sinking fund and so on.
LOG BOOK
Date
19/12/12
Duration
Remarks
Follow the same step like yesterday, still continue key in sale for another block. When I was identified there is a new customer rental the house, I need to open new account under his/her name to facilitate the transaction for next month.
Secretary
Date
20/12/12
Duration
Remarks
After done with the sale, Im continuing with cost of sales which is purchasing for flat. For an example, lift maintenance, maintenance of equipment like
playground, access card and more. The transaction for purchases not much to records.
LOG BOOK
Date
21/12/12
Duration
Remarks
Starting to record the payment activities from the customer. Payment will record by using received payment on sales. This will help us to make easy the payment records and make easy to us know the total debts of customer.
Date
24/12/12
Duration
payment.
Remarks
Continue
to
key
in
the
Sometime the customer do not paid based on the current month bill because they paid the previous bill. So, if this happen I will record the payment as a previous payment but the payment in current date. So, the amount of debts will reduce.
LOG BOOK
Date
25/12/12
Duration
Remarks
MERRY CHRISTMAS -
Date
26/12/12
Duration
Remarks
Continue record the payment for another block of flat. The problem today, there are some customer who pay debt last year. So, the record is different because I need to open the previous record and deduct at total trade payable.
LOG BOOK
Date
27/12/12
Duration
records.
Remarks
Continue
the
payment
Sometimes the payment voucher issued by the management before they receive the payment from the customer. This happen when the customer do not pay cash but pay by using the cheque or deposit cash at the bank. So, when this happens I need to record the payment based on statement of bank.
Date
28/12/12
Duration
Remarks
After done key in the payment records, I proceed with the expenses of flat house. The expense records not too much transaction. The expenses come from accounting fee, secretary fee, telephone bill, depreciation and more.
LOG BOOK
Date
31/12/12
Duration
Remarks
Finished the records and proceed to checking the account to make sure all the amount had done records and make sure either the amount is reasonable or not. After that, I print the profit and loss and balance sheet and give to Pn. Siti for second checking.
Secretary
Photocopies three of memorandum of association and attach with form 9, 24, 32a and 44. This is normal procedure when director want set of MOA.
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