CERT.

APPD
CHKD

DESCRIPTION
NO.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED

ATTACHMENT - III

ENGINEERING DEPT.

BASIC REQUIREMENTS AND GUIDELINES

OPERATING DEPT.

CERTIFIED
BY:
DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

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TABLE OF CONTENTS

DESCRIPTION

SECTION
BASIC REQUIREMENTS AND GUIDELINES
1.01

GENERAL CONDITIONS

1.02

KICK-OFF MEETING

1.03

BASE DESIGN PHASE

1.04

BASE DESIGN REVIEW

1.05

PROJECT DRAWINGS

1.06

PROGRESS REPORTING

1.07

QUALITY ASSURANCE/QUALITY CONTROL

REQUIREMENTS

1.08

TEST RECORD BOOK

1.09

CONTRACTOR/COMPANYS CONSTRUCTION SITE

OFFICE AND FACILITY

1.10

LOSS PREVENTION REQUIREMENTS

1.11

OUTAGE SCHEDULE/SHUTDOWN COORDINATION

1.12

COMMUNICATIONS OUTAGE REQUIREMENTS

NO.

PAGE NO.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

OPERATING DEPT.

CERTIFIED
BY:
DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

BASIC REQUIREMENTS AND GUIDELINES

1.01 GENERAL CONDITIONS

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

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B. The engineering design and specification of equipment/materials supplied under this

PROJECT shall be in accordance with this Scope of WORK and Technical
Specifications and COMPANY Standards. If the equipment either doesnt conform with
specifications or is not acceptable to COMPANY based on past operating
experience/any other reason, the CONTRACTOR shall propose alternative equipment
for review and approval by COMPANY. However, in case of conflict in the
requirements, the CONTRACTOR shall bring this to the attention of the COMPANY
and shall obtain such applicable requirements for this PROJECT in writing from the
COMPANY. The CONTRACTOR shall have no right to decide on his own the
requirements in case of such a conflict, and in case of such an eventuality, the
CONTRACTOR will be doing so at his own risk and cost as the COMPANY reserves
the right to reject any or the complete part of such WORK arising out of the
CONTRACTORs own decision. The engineering and design WORKS under this
CONTRACT shall be carried out by an engineering and design firm that has
registration to carryout engineering and design WORK in the Kingdom of Saudi
Arabia. The proposed engineering and design firm shall also be from COMPANYs
acceptable list of Engineering an design firms or shall get pre-qualified before the
CONTRACT Award for carrying out any engineering and design WORK for this
PROJECT.

NO.

DESCRIPTION

A. All components and accessories required for the completion and successful operation
of the WORK covered under the scope of this PROJECT, either specified in detail or
not, shall be supplied and installed by the CONTRACTOR as necessary.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

C. The drawings enclosed with this Scope of WORK and Technical Specifications are
only conceptual for the information of the CONTRACTOR and are to be read in
conjunction for the Scope of WORK and Technical Specifications. CONTRACTOR
shall develop detailed design drawings for construction based on these drawings.
D. Copies of existing drawings, design calculations, technical reports and other
information as deemed appropriate by the COMPANY may be provided to the
CONTRACTOR upon request, if available. However, if such information are not
available, then the CONTRACTOR should be responsible for the independent
development of the information required to complete the specified PROJECT.

OPERATING DEPT.

E. The specification of equipment and materials specified herein are to be considered as

the minimum requirements, and the bidders shall carry out their own basic and
detailed design necessary for their proposed specifications.

CERTIFIED
BY:

The base design shall be finalized at base design review meeting based on the
guideline drawings issued hereof, manufacturers drawings, calculations and data
sheets, and detailed design shall be finalized based on the base design review and
other required information.

DATE:

All documents, drawings data and instruction books to be submitted by the

CONTRACTOR shall be written in English language and Metric Unit system.
THIS DRAWING IS NOT TO
BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

F.

The submission of detail design drawings shall be progressive and phased suitably for
every stage to give sufficient review time to COMPANY.

G. COMPANYs approval of the CONTACTORs design doesnt relieve him of any part of
his obligations to meet all the requirements of the CONTRACT nor the responsibility

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

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for the correctness of the design and construction drawings of the PROJECT.

NO.

DESCRIPTION

H. Any WORK, which requires shutdown of transmission or substation, shall be closely

coordinated with the COMPANY. All outages shall be scheduled at least four (4)
weeks in advance.
I.

The CONTRACTORs organizational chart shall be per CONTRACTORs key

personnel form attached with instruction to bidders.

J.

The CONTRACTOR shall submit along with bid proposal the manufacturer
recommended operational spare parts required for a period of ten (10) years, per list
of operational spare parts annexed at Appendix V. For operational spare parts for
communications equipment, refer to Appendix VI.

REVISIONS

1.02 KICK-OFF MEETING

DRAWN BY:
DATE:

A Kick-Off meeting will be held in the COMPANY Concerned Area Headquarters

Office shortly after the award of the CONTRACT. This meeting will cover PROJECT
implementation, the Scope of WORK and Schedule, and will give the CONTRACTOR
an opportunity to discuss all matters related to carrying out his responsibilities.

CHKD BY:

APPROVED
ENGINEERING DEPT.

1.03 BASE DESIGN PHASE

A. The base design phase of the PROJECT is an 8-10 week period of preliminary
engineering following the kick-off meeting. The purpose of base design is to
completely define the PROJECT in details to satisfy all the COMPANY requirements.
Information developed during the base design shall be used as a guide throughout the
PROJECT and shall be considered binding on both parties, unless operational
difficulties or flaws observed during detailed design review are noted and mandate
change. All base design drawings shall be stamped as "Base Design Drawing.

OPERATING DEPT.

Coordination meeting will be conducted with the CONTRACTORs COMPANY

approved Design team on regular basis until the design is complete.
B. The CONTACTOR shall submit Three (3) sets of the base design documents at least
four (4) weeks ahead of the base design review meeting to include, but not limited to,
the following:

CERTIFIED
BY:

1.
2.

DATE:

Major Materials Purchase Requisitions (Preliminary)

Design Calculations, Design Drawings and other documents per Section 2.03

C. The base design submittal shall be submitted fully complete, containing all discipline
drawings and calculations as stated. Partial submittals or packages are unacceptable
and will be rejected. Base design shall include drawings required to define the project.
Additional drawings if provided will not be reviewed during the base design phase.
THIS DRAWING IS NOT TO
BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

1.04 BASE DESIGN REVIEW

After completing the Base Design, the CONTRACTOR shall present the Base Design
Package for technical review along with the Drawing Control Sheet. CONTRACTORs

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

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DESCRIPTION

PROJECT Manager, PROJECT Engineer and the Design/Construction in each field of

specialization shall attend the presentation meeting. During this meeting, the
COMPANYs comments on the base design package will be reviewed and discussed
in details to finalize the base design for the PROJECT. Minutes of the meeting shall
be prepared by the CONTRACTOR to be concurred by the COMPANY
REPRESENTATIVE.

NO.

CONTRACTOR may initiate the material procurement WORK during the base design
phase of the PROJECT but the final approval of the material shall be done only after
consideration of comments generated during Base Design Phase and resolution of
comments during the Base Design Review meeting.
1.05 PROJECT DRAWINGS

REVISIONS

A. General

DRAWN BY:
DATE:

1.

CHKD BY:

The CONTRACTOR shall provide all drawings required for this PROJECT
covering the new transmission line in accordance with the requirements of the
COMPANY Engineering Drawings Standard, SEEDS-II.

APPROVED

The drawings shall be assigned with drawings numbers and indexed as outlined
in the above procedure. A block of drawing numbers shall be provided by the
COMPANY for all the drawings based on CONTRACTOR request.

ENGINEERING DEPT.

2.

Drawings shall be of uniform size in each discipline as much as possible and

ISO scales shall be 1:10, 1:50, 1:100, 1:250 and 1:2500.

3.

The existing system drawings of the source substation are generally available
with the COMPANY in digital format except in certain cases where it is in the
form of transparencies. Copies of available existing drawings shall be provided
on CONTRACTORs written request. However, if any related information is not
available, the CONTRACTOR shall be responsible to develop all the required
drawings to satisfy the PROJECT requirements.

4.

The drawings involving modification/expansion of the existing system in source

substation shall cover the details of the existing system and interface. The
drawings in general shall be computer drafted and compatible with Intergraph
(Microstation) CADD system.
However, in case of drawings involving
modifications to existing drawings, which are not available in digital format,
manual drafted drawings developed from Sepias of existing original
transparencies are also acceptable.

OPERATING DEPT.

CERTIFIED
BY:
DATE:

B.
THIS DRAWING IS NOT TO
BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

Vendor Drawings
Vendor drawings are manufacturers drawings, data schedules, specification sheets,
installation and operating instructions and any other data required for material or
equipment. Requirements of such information are an integral part of the purchase
order and shall be specified by the CONTRACTOR.

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

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Assignment of vendor drawing numbers shall be in accordance with COMPANY

Engineering Drawings Standard, SEEDS-II.

DESCRIPTION

All vendor drawings shall be subject to review and approval by the COMPANY at
various stages (bid/base design/detail design/construction) of the CONTRACT.
C. Base Design Drawings
The CONTRACTOR shall submit base design drawings to the COMPANY with his
Base Design Package per Section 2.03.

NO.

D. Final Detail Design/Construction Drawings

The CONTRACTOR shall submit point wise compliance statement to the COMPANYs
comments and shall obtain approval for all final detail design drawings after
incorporating COMPANY comments. All details design drawings shall be stamped as
Detail Design Drawings. After receiving the approval, the CONTRACTOR shall
submit to the COMPANY Three (3) complete sets of all drawings issued for
construction in one (1) submittal. These drawings shall be submitted to the COMPANY
to be stamped as Noted By before they are stamped and issued to
CONTRACTORs construction team as Issued For Construction, but in no case less
than fourteen (14) days prior to the start of construction activity.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

No WORK shall be started at site unless all drawings for a particular WORK has been
fully reviewed and agreed upon by the COMPANY and final construction drawings are
available at WORK SITE and with the COMPANY.
A complete list of drawings the CONTRACTOR shall provide as a minimum for this
PROJECT is given in Section 2.03.
Final detailed design drawings shall be submitted fully complete, by discipline
representing fully the part of the PROJECT to be constructed and all the related
drawings. Partial submittals are not acceptable and will be rejected.

OPERATING DEPT.

E. As-Built Drawings
1.
CERTIFIED
BY:

As the PROJECT nears completion As-Built drawings shall be prepared by the

CONTRACTOR in sufficient details to present an accurate record for the
COMPANY.
The existing source substation drawings affected by this PROJECT shall be
revised and corresponding existing drawing control sheet shall be updated by
the CONTRACTOR.

DATE:

2.

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

All revisions shall reflect field modifications to terminal connections, all

underground installations and other WORK and facilities not normally visible.
The CONTRACTOR shall provide As-Built drawings showing all field
modifications to drawings prepared by the Vendors and SUBCONTRACTORS.
If the CONTRACTOR was given existing original As-Built drawings, then it is
the responsibility of the CONTRACTOR to request the COMPANY at least two
(2) months before the mechanical completion for the existing original As-Built
drawings in digital format (TIFF-GROUP-4 *.tif or *.DGN which can be open

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

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through Microstation *.DGN).

DESCRIPTION

3.

As part of As-Built drawings submission, the CONTRACTOR shall also provide

the COMPANY three (3) sets of field marked-up drawings reflecting the AsBuilt condition of the particular segment of WORK completed by the
CONTRACTOR and distributed, as given below:
- One (1) set shall be retained by the COMPANY at the substation.
- One (1) set shall be submitted to the COMPANY.

NO.

- One (1) set shall be used for as-builting by CONTRACTORs Engineering

and Design Consultants which shall be included in the final submittal.
4.

REVISIONS
DRAWN BY:
DATE:

One (1) sample of original (digital Microstation *.DGN format and Mylar) and five
(5) checkprints from different As-Built engineering drawings shall be submitted
to the COMPANY to verify the quality of digital Microstation *.DGN format and
Mylar and whether the correct drafting procedure is adopted, one (1) month
before initial submission of As-Built drawings.

CHKD BY:

Three (3) copies of the as-built documents shall be submitted to the COMPANY
for review as to adequacy, completeness, legibility and conforming to drafting
standards. If returned, the CONTRACTOR shall make corrections, provide
additional data and improve the quality as instructed prior to resubmittal and
COMPANY acceptance. The revised As-Built drawings shall be resubmitted
within four (4) weeks after commissioning. Three (3) sets of final As-Built
drawings, one (1) set of good quality As-Built Mylars and Two (2) sets of AsBuilt digital Microstation *.DGN format drawings (if applicable) in CDs shall be
submitted to the COMPANY for records.

APPROVED
ENGINEERING DEPT.

5.

The COMPANY will arrange for the microfilming of all final As-Built drawings
of the PROJECT at the COMPANYs Headquarters.

OPERATING DEPT.

1.06 PROGRESS REPORTING

A.

The CONTRACTOR shall submit Bi-weekly PROJECT Progress Reports, in

COMPANY approved formats for the PROJECT to the responsible COMPANY
REPRESENTATIVE. For this purpose the total WORK shall be divided into:

CERTIFIED
BY:
DATE:

1.

Engineering and Design

2.

Procurement, Manufacture, Fabrication, Inspection and Delivery of Material and

Equipment.

3.

Constructions and Installation

4.

Testing and Commissioning

B. The following main information shall be included in the Progress Reports:

THIS DRAWING IS NOT TO
BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

1.

Percent of WORK completed as compared to the weighted schedule used to

assess WORK progress.

2.

Statement of items worked on and/or completed during the last period.

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

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Statement of items, to be worked on and/or completed during the following

period.

4.

Problem areas, which can have an adverse effect on the schedule.

5.

Safety statistics and minutes of construction safety meeting and progress

meeting.

6.

Manpower and equipment availability against the schedule requirement.

7.

The CONTRACTOR shall carry out PROJECT planning/scheduling by using MS

PROJECT computer software. All PROJECT schedules shall be submitted in
floppy diskettes.

8.

Bi-Weekly Progress Meeting shall be conducted between the COMPANY and

the CONTRACTOR during the entire CONTRACT duration of the PROJECT.
Other coordination and interface meetings will be conducted, as required. The
CONTRACTOR shall prepare the minutes of all meetings. The initial draft shall
be submitted by the CONTRACTOR to the COMPANY REPRESENTATIVE for
review and concurrence. The CONTRACTOR shall then incorporate the required
corrections and submit to the COMPANY one (1) original and two (2) copies
after they are duly signed by the authorized representative of the
CONTRACTOR. The COMPANY shall sign one (1) copy in acceptance and
furnish it to the CONTRACTOR and retain the original.

DESCRIPTION
NO.

3.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

In addition, a Weekly Construction Safety Meeting shall be conducted by the

CONTRACTORs Safety Engineer or PROJECT Engineer. Minutes of meeting
shall be forwarded to the COMPANY.

OPERATING DEPT.

1.07 QUALITY ASSURANCE/QUALITY CONTROL REQUIREMENTS

A. Quality Management
CONTRACTOR shall implement an effective quality management, which addresses all
direct and indirect activities related to the PROJECT to ensure that all contractual
conditions are met. Quality planning, quality control, quality assurance and quality
improvement shall be part of CONTRACTOR's quality management. To effectively
manage the PROJECT quality, CONTRACTOR shall develop a clearly defined
PROJECT Quality Plan/Quality Program.
The PROJECT Quality Plan/Quality
Program shall be implemented from PROJECT start until completion and
communicated at different levels of the PROJECT organization. In addition,
CONTRACTOR shall also require manufacturers/suppliers to develop and implement
Quality Control Plan/Inspection and Test Plan for each major material/equipment.

CERTIFIED
BY:
DATE:

B. PROJECT Quality Plan/Quality Program

THIS DRAWING IS NOT TO
BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

1.

The PROJECT Quality Plan/Quality Program shall set out the specific quality
procedures and practices, resources, and all activities (in sequence) relevant to
this PROJECT. The PROJECT Quality Plan/Quality Program shall address all
QA/QC activities during design, procurement, manufacturing/fabrication,

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

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2.

The PROJECT Quality Plan/Quality Program shall be submitted to the

COMPANY as part of the base design package for review and approval.

3.

The PROJECT Quality Plan/Quality Program shall clearly define and address the
following:
a.

The quality objectives to be attained and CONTRACTORs commitment to

achieve the objectives in the form of a signed policy statement. The policy
statement shall be signed by CONTRACTORs management personnel not
lower than the person who signed this CONTRACT.

b.

Detailed PROJECT organizational chart and specific allocations of

responsibilities and authorities during the different phases of the
PROJECT.

NO.

DESCRIPTION

delivery, storage, construction, installation, testing and commissioning of all

items of WORK and materials/equipment per Scope of WORK and Technical
Specification.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

CONTRACTOR shall include in the PROJECT organizational chart QA/QC

engineers and inspectors dedicated to quality assurance and quality
control (QA/QC). The QA/QC engineers and inspectors shall report directly
to the overall PROJECT Manager. The QA/QC engineers and inspectors
shall have adequate experience in their area of responsibility and shall be
responsible for ensuring that all phases of the PROJECT are built, tested
and commissioned in accordance with the requirements of the PROJECT
Scope of WORK and Technical Specifications. The CONTRACTORs
Chief QA/QC engineer shall interface directly with the COMPANY
REPRESENTATIVE.
CONTRACTOR shall use QA/QC personnel other than those performing or
directly supervising the WORK. The QA/QC personnel shall not report
directly to immediate supervisors responsible for producing the WORK
being inspected. CONTRACTORs QA/QC personnel shall be kept free
from the pressures of cost, schedule and production and shall be given the
necessary authority and independence to perform their roles effectively.

APPROVED
ENGINEERING DEPT.

OPERATING DEPT.

The number of CONTRACTORs QA/QC engineers shall be as required in

the Instruction to Bidders for Technical Proposal.

CERTIFIED
BY:

c.

Procurement Control

DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

CONTRACTORs PROJECT QA/QC engineers shall review all products

and services prior to procurement to ensure conformance to specified
requirements. Procurement control shall include source evaluation and
selection, source inspection and evaluation of objective evidence of quality
furnished by a supplier against the PROJECT specification.
These products shall cover major materials/equipment and other items
including but not necessarily limited to testing services, fill materials,
Portland cement concrete and additives, asphalt concrete, water proofing,
steel structures, HVAC materials and equipment, electrical materials,
plumbing materials, architectural and finishing materials and formwork
materials.

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

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d.

Quality Audit

i.

Result of previous surveillance indicates a need to perform them

more frequently.

ii.

Significant changes are made in the PROJECT Quality Plan/Quality

Program.

iii.

Safety, performance or reliability of an item is questionable due to

non-conformance.

iv.

Verification of corrective action implementation.

NO.

DESCRIPTION

CONTRACTOR shall conduct its own internal quality surveillance at

appropriate stages (e.g. design, procurement, construction, installation and
commissioning stage) of the PROJECT to determine compliance to and
the effectiveness of the PROJECT Quality Plan/Quality Program. Each
element of the PROJECT Quality Plan/Quality Program shall be assessed
at least once during the life of the PROJECT. The schedule and
frequency should be adjusted if one or more of the following conditions
exist:

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

Personnel conducting the quality surveillance shall be independent of

those having direct responsibility for the specific activities or areas being
evaluated or assessed.
e.

Non-Conformance Control
CONTRACTOR shall ensure that items and services, which do not conform
to specified requirement, are controlled in accordance with documented
procedures to prevent unintended use. CONTRACTOR shall identify,
document, segregate, evaluate and dispose non-conforming items and
services after proper notification of concerned personnel within the
CONTRACTORs organization.

OPERATING DEPT.

CONTRACTORs QA/QC engineer/inspector shall re-inspect repaired and

reworked non-conforming items. CONTRACTOR shall not use any
repaired item or product unless approved by the COMPANY.

CERTIFIED
BY:

Under this clause, the following definitions apply:

DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

i.

Repair - Action taken on a non-conforming product so that it will

fulfill the intended usage requirements although it may
not conform to the original specified requirements (ISO
9000).

ii.

Rework - Action taken on a non-conforming product so that it will

fulfill the specified requirement (ISO 9000).

CONTRACTOR shall develop non-conformance report (NCR) form and

submit it to the COMPANY for review and comment. CONTRACTORs
QA/QC engineers/inspectors shall have the freedom to issue NCRs, verify
implementation of corrective actions and prevent use of non-conforming

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

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items until the deficiency has been satisfactorily resolved.

CONTRACTORs Chief QA/QC engineer shall submit bi-weekly site
QA/QC reports to COMPANY REPRESENTATIVE about non-compliances.
Corrective Action
CONTRACTOR shall develop, document and implement a system for
determining the root cause of non-conformities and identifying the required
corrective actions. New procedures or changes to existing procedures
resulting from identification of the root cause and potential root cause of
non-conformances shall be documented and implemented. Follow-up
action shall be taken to verify effective implementation of corrective action.
The identified cause and corrective action should be included in the
bi-weekly site QA/QC reports that are required to be submitted to the
COMPANY REPRESENTATIVE.

NO.

DESCRIPTION

f.

REVISIONS
DRAWN BY:

g.

DATE:
CHKD BY:

Quality Records
CONTRACTOR shall develop and maintain a system for preparation,
maintenance, protection and preservation of quality records. Documents
such as inspection reports, field inspection checklist, factory test reports,
laboratory test reports, witnessed test reports, inspection logbooks,
equipment calibration records/certificates, construction drawings and
specifications, approved submittals and non-conformance reports are part
of these records. All quality records shall be available at WORKSITE for
use
and/or
reference
by
CONTRACTOR
and
COMPANY
REPRESENTATIVE.

APPROVED
ENGINEERING DEPT.

h.

Control of Inspection, Measuring and Testing Equipment

All measuring and testing equipment and devices, which can affect the
quality of construction, shall be controlled and maintained.
CONTRACTOR shall develop and implement a documented calibration
control program indicating equipment calibration schedule and identifying
those who are responsible for control of the equipment. CONTRACTOR
shall ensure that only properly identified and calibrated measuring and
testing equipment are used in the PROJECT. Equipment calibration
certificates shall be made available to COMPANY REPRESENTATIVE
upon request.

OPERATING DEPT.

CERTIFIED
BY:

i.

DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

Document Control
CONTRACTOR shall develop and maintain a documented control program
for the review, approval, revision and distribution of documents for the
activities affecting quality. Responsible personnel for revision, issuance
and approval of documents shall be identified. Control shall ensure that all
pertinent and current issues of appropriate documents are available at
locations where they are essential and obsolete or superseded documents
are promptly removed. CONTRACTOR shall list all the documents that
have to be controlled and shall include PROJECT Quality Plan/Quality
Program, Quality Control Plan/ Inspection and Test Plan, construction and
design drawings, calculations, correspondence, inspection and test
reports, field inspection checklist.

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

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j.

Material/Equipment Handling, Storage, Identification and Control

k.

Control of interface and interaction between the COMPANY and

CONTRACTOR and between the CONTRACTOR and its SUBCONTRACTORS,
manufacturers/suppliers,
QA/QC
Services
CONTRACTOR(s) [Independent Inspection Agency(ies)] and Independent
Testing Laboratories.

l.

Any other applicable QA/QC activity(ies) for the PROJECT.

NO.

DESCRIPTION

CONTRACTOR shall verify that material/equipment meet prescribed

contractual requirements and are properly handled, identifiable, traceable,
cleaned, preserved and stored.

REVISIONS
DRAWN BY:

4.

DATE:
CHKD BY:

Design Control
a.

If the CONTRACTOR is responsible for any design activity,

CONTRACTOR shall describe the design control program that will be
applied on this PROJECT whether the design activity is to be done by the
CONTRACTORs own personnel or by design consultants. All design input
and output shall be reviewed prior to release to the next stage. Hold
points shall be shown or indicated in the PROJECT Quality Plan. In
addition to design review, design verification shall be conducted to ensure
that the design stage output meets the design stage input requirements.

b.

CONTRACTOR shall ensure that all design computations; design drawings

and other design documents are properly controlled and checked prior to
submission to the COMPANY. Design documents shall be signed by the
person(s) who prepared and checked them. COMPANY reserves the right
to return design documents without the proper signature of the responsible
person(s).

c.

If the CONTRACTOR subcontracts the design activity, a copy of the scope

of WORK to be subcontracted shall be submitted to the COMPANY for
review and approval.

APPROVED
ENGINEERING DEPT.

OPERATING DEPT.

CERTIFIED

5.

BY:

Field Testing/Inspection and Construction/Installation Control

CONTRACTOR shall establish and document all procedures and WORK
instructions to ensure that the construction and installation processes are
performed in a controlled manner. The necessary qualification of personnel and
procedure for activities such as welding, non-destructive examination, heat
treatment, civil/concrete WORKS, etc. shall be defined. WORK instructions and
procedures shall be adhered to by the CONTRACTORs personnel.

DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

CONTRACTOR shall conduct inspection and testing activities at all phases and
quality audit at appropriate stages of the PROJECT construction/installation.
CONTRACTORs QA/QC engineers/inspectors shall develop and use field
inspection checklist to facilitate checking of a process, activity, material or
equipment. The field inspection checklist shall state the characteristic to be
verified, inspection method, acceptance criteria and clause reference of the

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

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REV.

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CONTRACTOR shall develop and implement the use of inspection logbook for
use by the CONTRACTORs QA/QC engineers/inspectors in recording their
comments and observations as a result of their inspection. CONTRACTORs
personnel responsible for rectifying any observed deficiency or nonconformance should also write their reply in the logbook stating the actions
taken to correct the deficiency. CONTRACTORs QA/QC engineers/inspectors
shall ensure that all unsatisfactory observations on an item are cleared before
any activity proceeds to the succeeding stage of that item.

NO.

DESCRIPTION

applicable standard or specification. The checklist shall have provision for

writing the result of inspection, date of inspection and name and signature of the
QA/QC engineer/ inspector. Such activities where inspection checklists are
required shall include but not necessarily limited to all pre-commissioning and
commissioning checks and tests, material/equipment receiving inspection,
concrete pre-pour inspection, asphalting, hydrostatic testing, pressure testing of
equipment and lines and air balancing and leak testing of HVAC system. All
inspection and testing results shall be reviewed, safely stored and maintained by
the CONTRACTOR. Typical checklist shall be provided to the COMPANY for
review and comment.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

C. Quality Control Plan/Inspection and Test Plan

APPROVED
ENGINEERING DEPT.

1. CONTRACTOR shall submit to the COMPANY the Quality Control Plan/Inspection

and Test Plan for each major material/equipment for the following
MV & HV cables (all voltages and types)
Splice & termination kits for MV & HV power cables.
NMFOC, pilot cables and termination equipment.
Link boxes.
Grounding conductor and grounding.
The quality activities including but not necessarily limited to, inspection and
testing, for the material/equipment shall be planned and documented in the form
of a Quality Control Plan/Inspection and Test Plan. The Quality Control
Plan/Inspection and Test Plan shall be submitted to the COMPANY together with
the PROJECT Quality Plan/Quality Program.

OPERATING DEPT.

2.

The essential features of the required Quality Control Plan/Inspection and Test
Plan are as follows:

CERTIFIED
BY:
DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

a.

It is specifically identified to a particular material/equipment.

b.

It has provision for revisions to be made and is assigned a unique

document number.

c.

It lists all the inspection and testing activities sequentially.

d.

It states the location at which the activity is to be carried out.

e.

It identifies the applicable standard, test procedure to be followed and the

acceptance criteria for the inspection or test activity.

f.

It identifies the extent of inspection, sampling frequency and sample size,

or extent of check.

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

PTS-12WC1066

REV.

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DESCRIPTION

3.

g.

It identifies the hold point, witness point and surveillance point.

h.

It identifies the record document to be generated, reviewed and retained.

The Quality Control Plan/Inspection and Test Plan shall indicate the scheduled
dates of testing and inspection at the designated location.

1.

CONTRACTOR shall procure all major material items for the PROJECT from
COMPANY qualified and approved sources.

2.

CONTRACTOR shall ensure that purchase orders to manufacturers/suppliers

contain all the applicable industry and COMPANY developed standards and
specifications.

3.

CONTRACTOR shall ensure that Purchase Order(s) to approved manufacturers/

suppliers are not re-assigned or sub-contracted to other manufacturers/suppliers
without COMPANYs written consent.

NO.

D. Manufacturers/Suppliers

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED

E. Quality Assurance and Quality Control Services CONTRACTOR(s) [Also Called

Independent Inspection Agency]

ENGINEERING DEPT.

1.

CONTRACTOR shall CONTRACT COMPANY approved Quality Assurance and

Quality Control Services CONTRACTOR(s) to provide quality control/quality
assurance monitoring of all quality activities related to procurement of materials
and equipment to be used in this PROJECT.

2.

CONTRACTOR shall instruct the contracted Quality Assurance and Quality

Control Services CONTRACTOR(s) to provide directly to COMPANY
REPRESENTATIVE, by express mail or fax, four (4) copies of material status,
quality surveillance reports, inspection and test reports within seven (7) days
after the inspection. All pages of the inspection and test reports shall be
reviewed, signed and stamped by the approved inspector from the Quality
Assurance and Quality Control Services CONTRACTOR.

3.

CONTRACTORs Quality Assurance and Quality Control Services

CONTRACTOR shall not re-assign or sublet portion of their contracted quality
control/quality assurance monitoring WORK.

4.

CONTRACTOR shall provide the COMPANY a copy of the Scope of WORK

issued to the Quality Assurance and Quality Control Services CONTRACTOR.

5.

CONTRACTOR shall instruct the Quality Assurance and Quality Control

Services CONTRACTOR to verify and check each material/equipment for
conformance against the PROJECT Scope of WORK and Technical
Specification and each clause of the applicable SEC Material Standard
Specification (TMSS) and report all deviations that are not included in the
COMPANY issued clarifications. The report of the Quality Assurance and
Quality Control Services CONTRACTOR shall include the following:

OPERATING DEPT.

CERTIFIED
BY:
DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

a.

PROJECT title, CONTRACT number.

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

PTS-12WC1066

REV.

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Complete description of the inspected material/equipment.

c.

Report number and date.

d.

Place and date of inspection, scope of inspection.

e.
f.

Documents used during inspection.

Manufacturer and plant location where the equipment was manufactured.

g.

Detailed description of the inspection and testing activities and their

results, deviations to specification, manufacturers explanation to the
deviations, visual inspection result, packing and marking inspection result,
conclusion and copy of the outline drawing of the inspected
material/equipment. Witnessed tests and reviewed test data shall be
clearly identified in the inspection reports.
Name of the inspector(s).

DESCRIPTION
NO.

b.

REVISIONS
DRAWN BY:

h.

DATE:
CHKD BY:

6.
APPROVED

ENGINEERING DEPT.

CONTRACTOR shall furnish copies of the following document to the Quality

Assurance and Quality Control Services CONTRACTOR(s) contracted to
perform quality assurance and quality control monitoring of each material and
equipment before surveillance:
a.
b.

Relevant section
Specification.

c.

Applicable COMPANY developed standard and specification.

d.

Manufacturers Technical Specifications and COMPANY approved design

drawings.

e.

COMPANYs approval of material/equipment and applicable clarifications

issued by the COMPANY.

f.

COMPANY approved test program, manufacturing quality control plan or

inspection and test plan.

OPERATING DEPT.

CERTIFIED
BY:

of

Scope

of

WORK

and

Technical

CONTRACTOR shall send to the COMPANY, copy(ies) of all technical

correspondence exchanged between CONTRACTOR and Quality Assurance
and Quality Control Services CONTRACTOR.

8.

CONTRACTOR shall obtain approval from COMPANY before allowing any

personnel of the Quality Assurance and Quality Control Services
CONTRACTOR to perform quality assurance and quality control monitoring
activities related to procurement of materials to be used in this PROJECT. The
specific material/ equipment to be inspected, manufacturer and location of
manufacturing plant shall be identified for each proposed inspector of the Quality
Assurance and Quality Control Services CONTRACTOR.

9.

Employment by CONTRACTOR of a Quality Assurance and Quality Control

Services CONTRACTOR shall in no way relieve the CONTRACTOR of any

ATTACHMENT III
JOB ORDER NO.

PROJECT

7.

DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

Purchase Order placed to the manufacturer/supplier.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

PTS-12WC1066

REV.

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obligation set forth in this CONTRACT.

DESCRIPTION

F.

Release for Shipment Certificate

1.

NO.

2.

Release for Shipment Certificate is a certificate issued by the CONTRACTOR to

the supplier/manufacturer to release the described material for shipment after
recommendation by the Quality Assurance and Quality Control Services
CONTRACTOR and approval by the COMPANY.
CONTRACTOR shall ensure that all material requiring inspection and/or quality
surveillance at the supplier/manufacturers facility are not shipped to the WORK
SITE without a Release for Shipment Certificate.

REVISIONS

3.

CONTRACTOR acknowledges that material shipped without approved Release

for Shipment Certificate is subject to rejection and return at the
CONTRACTORs expense.

4.

CONTRACTOR shall ensure that all inspection and surveillance reports and any
other requirements are satisfactorily completed before requesting the
COMPANY to approve the Release for Shipment Certificate.

DRAWN BY:
DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

G. Receipt Inspection
1.

CONTRACTOR shall conduct receipt inspection of major material and

equipment after delivery at the WORKSITE and shall submit a copy of the report
to the COMPANY.

2.

CONTRACTORs shall promptly report to the COMPANY any shipment and

transportation damage.

H. Independent Testing Laboratory

OPERATING DEPT.

1.

CONTRACTOR shall CONTRACT COMPANY approved Independent Testing

Laboratory for material and field-testing services.

2.

CONTRACTOR shall instruct the contracted Independent Testing Laboratory to

provide four (4) copies of the test results and reports directly to COMPANY
REPRESENTATIVE within three (3) days of the test completion. Test reports
shall indicate the tested characteristics, test methods, acceptance criteria and
applicable standard. The PROJECT CONTRACT Number shall be used as
reference on all reports.

3.

CONTRACTOR shall ensure that contracted Independent Testing Laboratory

does not re-assign or sublet any portion of their contracted testing WORK.

4.

CONTRACTOR shall provide the COMPANY a copy of the Scope of WORK

issued to and finalized with the Independent Testing Laboratory.

5.

CONTRACTOR shall make reasonable effort to obtain timely access by the

COMPANY REPRESENTATIVE to the Independent Testing Laboratorys facility,
should the COMPANY REPRESENTATIVE exercise the option to witness any or
all the tests and verify the calibration status of the testing equipment.

CERTIFIED
BY:
DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

PTS-12WC1066

REV.

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6.

Inspection by COMPANY REPRESENTATIVE

1.

COMPANY REPRESENTATIVE will conduct routine and/or periodic inspection

of the WORK. CONTRACTOR shall provide facilities and access to COMPANY
REPRESENTATIVE to inspect the WORK and witness the tests.

2.

CONTRACTOR shall advise the COMPANY REPRESENTATIVE in writing the

schedule of any field or laboratory testing to be conducted for this PROJECT
showing the dates and location of testing.

3.

CONTRACTOR shall attach a copy of the completed inspection checklist or

final/in-process inspection report by the CONTRACTORs QA/QC
engineer/inspector on every inspection request submitted to the COMPANY.
CONTRACTORs QA/QC engineer/inspector shall ensure that the items for
inspection covered by the CONTRACTORs Inspection Request are ready and
in accordance with the CONTRACT requirements prior to inspection by
COMPANY REPRESENTATIVE.

NO.

DESCRIPTION

I.

Employment by CONTRACTOR of an Independent Testing Laboratory shall in

no way relieve CONTRACTOR of any obligation set forth in this CONTRACT.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

Inspection and witnessing of testing at site by COMPANY REPRESENTATIVE

shall be within the regular working hours of the COMPANY. CONTRACTORs
schedule for inspection and witnessing of testing at site by COMPANY
REPRESENTATIVE outside of the regular COMPANY working hours shall have
prior approval from the COMPANY REPRESENTATIVE.
J.

COMPANYs Quality Assessment (Audit) Right

1.

OPERATING DEPT.

COMPANY reserves the right to conduct scheduled and/or unscheduled quality

assessment of CONTRACTORs Quality System, PROJECT Operation, and
PROJECT Quality Plan implementation. The results of such assessments
(audits) shall be confidential between CONTRACTOR and COMPANY.
CONTRACTOR shall provide all access and assistance in a timely manner to
COMPANY personnel who will perform the quality assessment (audit).

CERTIFIED

The CONTRACTOR shall implement corrective actions on all deficient areas

discovered during the quality assessment (audit) within a mutually agreeable
time frame. All costs (except cost of wages, transportation and lodging of
COMPANY Quality Assessors) incurred during the quality assessment (audit)
shall be borne by the CONTRACTOR.

BY:
DATE:

2.

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

CONTRACTOR shall include the following conditions on purchase order placed

with the manufacturers/suppliers:
COMPANY reserves the right to perform plant survey, quality assessment
(audit), and quality surveillance activities and to inspect material at the suppliers/
manufacturers facility to verify compliance with the terms and conditions of the
purchase order and its related documents. COMPANY reserves the right to
witness any and all tests specified and to perform such visual examination
(inspection) at the suppliers/manufacturers facility. COMPANY reserves the

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

PTS-12WC1066

REV.

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DESCRIPTION

right to require certificates and data from the supplier/manufacturer on any

pertinent aspect of the manufacturing process, including but not limited to, mill
test reports, heat treatment certificates, welders and welding procedure
qualification records, non-destructive examination records, test records and
quality control manual that will form part of the non-material requirement that
shall be shipped to COMPANY as a document package.
1.08 TEST RECORD BOOK

NO.

A. The CONTRACTOR shall provide a Test Record Book which shall include the
following:
1.

Factory test report of each particular equipment installed.

2.

Field test report, which shall include the following:

REVISIONS
DRAWN BY:

a.
b.
c.
d.
e.
f.

DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

Description of Equipment Tested and Manufacturers Nameplate Data

Description of Test
List of Apparatus with Calibration Data
Test Results
Conclusions and Recommendations
Appendix, including test forms

B. Each test form where applicable shall include a column quoting the acceptable
maximum and minimum limits of the test in terms of voltage, current, frequency, time,
etc. and include As Found and As Left values.
C. Three (3) copies of the "Test Record Book" shall be submitted to the COMPANY
within thirty (30) days after completion of the PROJECT.
1.09 CONTRACTOR/COMPANYS CONSTRUCTION SITE OFFICE AND FACILITY

OPERATING DEPT.

A. The CONTRACTOR shall install a temporary site office prior to mobilization of any
construction activity pertaining to the PROJECT. Proposal with layout sketch of the
site office shall be submitted for approval to the COMPANY. If located outside the
COMPANY premises, permission of the owner of the land/premises shall be obtained
and copy furnished to the COMPANY for records.

CERTIFIED
BY:

The CONTRACTOR shall provide and maintain a temporary site office

accommodation for COMPANY use including a conference room and sanitary
facilities, such as toilet and washroom. This site office shall be of very good condition
and with approx. floor area of 100 sq. m. It shall be provided with air conditioning
capable of maintaining 25C room temperature. Necessary cleaning/janitorial services
and drinking water facilities shall be provided.

DATE:

Telephone, furniture, fire protection equipment, office equipment and supplies,

including but not limited to the following, should be available at the Site Office:
THIS DRAWING IS NOT TO
BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

1. three (3) (Compaq) PCs (latest configuration), 17 SVGA, NI Monitor with

necessary original software (i.e. MS Office, Project Scheduler) and three (3) HP
Printers (latest) or compatible

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

PTS-12WC1066

REV.

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NO.

DESCRIPTION

2. one telephone line

3. Telephone set for each office and conference room.
4. Furniture for sitting area.
5. Copying Machine one (1)
6. Fax Machine with separate telephone line one (1)
7. Four (4) Drawer Filing Cabinets three (3)
8. Desks three (3)
9. Swivel Chairs three(3)
10. one (1) Conference Table for twelve(12) persons with chairs
11. Drawing File Rack three (3)
12. Guest Chairs six(6)
13. Presentation Blackboard one(1)
14. Logging Books and Office Stationeries
15. Portable Fire Extinguishers, Type ABC, 30 lbs. - 2 each
16. First-Aid Cabinet - 1 each
17. Kitchen cabinet.
18. Refrigerator one (1).
19. Vehicle parking area for five (5) SEC vehicles.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

B. Electricity Power Connection/Electrical Wiring

APPROVED

The CONTRACTOR shall provide his own generators to meet construction, testing
and commissioning power requirements. However, if power supply point is available
near the PROJECT site, then a temporary metered electricity connection on
chargeable basis will be provided by the COMPANY to the site office by Operating
Area at the request of the CONTRACTOR.
The temporary electrical wiring and installation for the site office is to be performed in
accordance with the requirements of the latest revision of the National Electrical Code
(NEC) or the National Fire Protection Association (NFPA).

ENGINEERING DEPT.

C. Telephone Connection
OPERATING DEPT.

The CONTRACTOR shall avail a temporary telecommunication facility at the site

office. The COMPANY may, at its discretion, allow the CONTRACTOR to have
temporary extension of telephone connection, if possible, from the existing
telecommunication facility on remittance of telephone rental charges as per
COMPANY regulations. Telephone sets and associated cabling will be installed by the
CONTRACTOR.

CERTIFIED

The CONTRACTOR will be allowed to use the telephone only for making local calls.

BY:
DATE:

D. Water Supply Connection

For site office requirement and construction purpose, the CONTRACTOR shall
arrange adequate water supply from Municipality. If no Municipal water supply
extension is available, a water tank of adequate capacity shall be installed for site
requirement during construction stage.
E. Drainage Connection
THIS DRAWING IS NOT TO
BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

The temporary drainage connection from existing system shall be provided to the site
office. Alternate arrangement as per standards shall be provided if drainage facility
does not exist.

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

PTS-12WC1066

REV.

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F.

Quality of Temporary WORK

DESCRIPTION

Temporary WORK shall conform to applicable COMPANY Standards or concerned

outside agencies and shall be removed from the premises upon completion of the
WORK, unless specifically mentioned otherwise.

The CONTRACTOR shall bestow special attention in housekeeping and cleanliness.

All rubbish and waste shall be removed at regular intervals from the site on daily basis.
An adequate number of trash containers with cover shall be provided and placed at
strategic location at the construction site. All trash containers shall be painted and
marked TRASH CONTAINER.

NO.

G. Housekeeping and Cleanliness

REVISIONS

H. Demobilization
DRAWN BY:

After obtaining the demobilization approval from the COMPANY, the CONTRACTOR
shall arrange to remove all temporary connections and submit clearance certificates
from the concerned authorities on completion of the PROJECT or fifteen (15) days
after removal of the temporary facilities whichever is later.

DATE:
CHKD BY:

APPROVED

Site office and facility is the property of the CONTRACTOR and after project
completion the CONTRACTOR will take back all the materials and accordingly all the
materials will be returned to the contractor.

ENGINEERING DEPT.

1.10 LOSS PREVENTION REQUIREMENTS

The CONTRACTOR and/or CONTRACTORs SUBCONTRACTOR(s) shall strictly
comply with the following Safety Requirements, in addition to the stipulations in
Schedule A - General Terms and Conditions of CONTRACT:
A. General Requirements

OPERATING DEPT.

CERTIFIED

1.

Strict adherence to all applicable provisions of the COMPANY Accident

Prevention Manuals and Construction Safety Manual (ISD Special Manual No.
6.483).

2.

Compliance with the provisions of the COMPANY General Instructions on

WORK Permit and Clearance Procedure (G.I. # 65.111). The CONTRACTOR
shall have an authorized employee with certificate to receive WORK Permit. If
the CONTRACTOR has no authorized employee, or has an employee with
expired certificate, he shall be responsible to coordinate with the COMPANY
REPRESENTATIVE for scheduling of WORK Permit training course. All activities
of the CONTRACTOR near or inside the substation/transmission line shall be
allowed only after securing the WORK Permit.

3.

The CONTRACTOR shall be responsible for obtaining the WORK Permits

required during the construction of the transmission line from the concerned
government authorities such as Traffic Police, Railroad, Ministry of Municipality
and Rural affairs, Water and Sewage Authority, Ministry of P.T.T., Ministry of
communication, Saudi Aramco etc.) and private agencies/companies.

4.

The CONTRACTOR shall submit his Loss Prevention Program to the COMPANY

BY:
DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

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REV.

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sufficiently in advance to obtain COMPANY approval prior to commencement of

WORK at site. The Loss Prevention Program shall contain the following:

DESCRIPTION

a.

Cover page complete with references as follows:

CONTRACTORs Name
Title of Submittal
PROJECT Title and Location
CONTRACT Number
COMPANYs Name
Date and Revision

NO.

i.
ii.
iii.
iv.
v.
vi.

REVISIONS
DRAWN BY:

b.

Table of Contents

c.

CONTRACTORs COMPANY Safety Policy Statement complete with

signature over printed name and title of CONTRACTORs Management
REPRESENTATIVE.

d.

Specific program items (suitable for the SOW) that the CONTRACTOR
proposes to implement during the CONTRACT execution.

e.

Attachment necessary to supplement the program:

DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

i.
ii.
iii.
iv.
v.
5.

The CONTRACTOR shall provide the necessary protective clothing (i.e. head,
eye, face, hand, and foot protection) and respiratory protective equipment
including personal protective equipment for fall protection such as safety belts
and lifelines, and implement wearing them.

6.

The CONTRACTOR shall provide and use adequate and suitable safety/warning
signs, cordon tapes, portable barricades, warning lights and personnel protective
equipment at JOB SITE to protect the safety of COMPANY and CONTRACTOR
personnel and the public, and to prevent damage to property.

7.

Provision of traffic warning or control warning devices when working near or

along roadways, for safety of personnel and the public. When required by the
COMPANY REPRESENTATIVE, the CONTRACTOR shall provide personnel
(as flagman) to direct and maintain traffic in affected roadways.
The CONTRACTOR shall provide of first-aid facilities and must have a certified
employee to administer first aid and Cardio Pulmonary Resuscitation (CPR). A
valid copy of first aider certificate shall be attached with the Loss Prevention
Program.

OPERATING DEPT.

CERTIFIED
BY:
DATE:

8.

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

PROJECT Table of Organization

Construction Schedule
Equipment Schedule
Manpower Schedule
CONTRACTORs standard forms for safety related reports.

9.

The CONTRACTOR shall refrain from using mechanized excavation equipment

within restricted areas unless cleared and permitted to do so.

10.

The CONTRACTOR shall request in advance a clearance for de-energizing the

interfacing points and observe grounding procedures.

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

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REV.

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SAUDI ELECTRICITY COMPANY - ERB

01

CERT.
APPD
CHKD

The CONTRACTOR shall obtain from the COMPANY, ID cards for his employee
and stickers for his vehicles/equipment prior to mobilization to site.

12.

In order to prevent theft/loss of materials/equipment, the CONTRACTOR shall

take all necessary measures and precautions including but not limited to the
following:
a.

All materials provided or used in this contract shall be stored by the

CONTRACTOR in safe and secured locations, even if it is stored for a
short period of time.

b.

If the equipment/materials are to be stored in the substation area for a

prolonged period, the CONTRACTOR shall ensure that they are kept in
locked containers or any appropriate method of storage such that the
materials/equipment are not easily noticeable by people with intention of
theft or pilferage. Moreover, such containers shall be placed at a distance
from the fence/boundary wall.

c.

The CONTRACTOR shall also consider other factors (i.e. temperature,

humidity etc.) affecting storage of materials/equipment being stored in
containers to avoid any damage during such storage period.

NO.

DESCRIPTION

11.

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

B. PROJECT Involving Elevated WORKS

1.

The CONTRACTOR shall submit his heavy equipment (i.e. cranes and bucket
trucks) to the COMPANY for safety inspection and certification and
correspondingly stick with green safety sticker.

2.

The CONTRACTORs ladders shall conform to OSHA (Occupational Safety and

Health Administration) standard. Safety practices shall be followed in positioning
ladders. Scaffolds shall be designed, built and inspected by a competent
engineer prior to its use.

OPERATING DEPT.

C. PROJECT Involving Welding and Cutting Operations

1.

The CONTRACTOR shall provide suitable fire extinguishers to be used in case

of fire emergencies.

2.

The CONTRACTOR shall provide the welding gas cylinders with suitable rack
that is equipped with security chain(s).

CERTIFIED
BY:
DATE:

D. PROJECT near Energized Lines or Equipment

Observe working clearance when working near or about energized line or equipment
as per COMPANYs Accident Prevention Manual.
E. PROJECT requiring the Use of Chemical(s)
THIS DRAWING IS NOT TO
BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

Submit material safety data sheets (MSDS) of chemicals required or which are to be
used in the execution of the PROJECT.
1.11 OUTAGE SCHEDULE/SHUTDOWN COORDINATION

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

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DESCRIPTION

Planned outages of existing equipment, which are required for CONTRACTORs

installation of new equipment or movement/relocation of existing equipment, shall be
minimized by CONTRACTOR during the PROJECT execution.

As a part of the CONTRACTORs coordination activity (for the planned outage).

CONTRACTOR shall provide reasons, plans and detailed schedule for the planned
outages that will be subjected to the COMPANYs review and approval.

NO.

Where outages of existing equipment at substation or outage on overhead lines

cannot be avoided, CONTRACTOR shall coordinate all details of planned outages
through the COMPANY REPRESENTATIVE with initial coordination during the base
design stage of the PROJECT.

REVISIONS

COMPANYs approval of planned outages shall be based solely on COMPANYs

operational considerations.

DRAWN BY:
DATE:

CONTRACTOR shall note that, as a minimum requirement, COMPANY will consider

approval of CONTRACTORs proposed planned outages during low load periods
(during the period between November and April), and when CONTRACTOR shall
provide enough manpower at the outage site(s) to minimize the planned outage time.

CHKD BY:

APPROVED
ENGINEERING DEPT.

No unplanned outages/disruption of COMPANYs equipment or systems shall be

allowed to support the CONTRACTORs installation of any new equipment, or
CONTRACTORs movement/relocation of existing equipment at any site.
All outages shall be scheduled at least four (4) weeks in advance. Any requested
outage must be approved by the COMPANY at least two (2) working weeks before
actual WORK is carried out.
1.12 COMMUNICATIONS OUTAGE REQUIREMENTS
OPERATING DEPT.

In instances where performance of the work included in this Scope of Work may, or
will result in a communications link (or communications links) outage, such work will
only be performed during periods of planned communications outages for the link (or
links). During the Base Design stage of the project, in cases where planned
communications link outages are anticipated, CONTRACTOR shall develop a
communications outage plan, with the plan indicating the proposed extent, and
duration, and anticipated date (or dates) of the proposed communications link outage
(or outages).

CERTIFIED
BY:
DATE:

The communications link outage plan shall include the work procedures which the
CONTRACTOR will use to minimize the duration of the communications link outages,
and as part of the plan, CONTRACTOR shall confirm that he will have sufficient
manpower and all required equipment which will minimize the planned period of the
Communications Links Outages (as well as listing in his plan, the proposed manpower
and equipment which will be used to minimize the planned outage of the
communications link (or links).
THIS DRAWING IS NOT TO
BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

The duration, and date(s) of the planned outages of communications links will be
scheduled solely based on COMPANY Operational Requirements for the
Communications link(s) where the outages are planned (and NOT on CONTRACTOR
convenience of implementation of the work under this contract).

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

PTS-12WC1066

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CHKD

CONTRACTORs performance of work under this contract, which results in unplanned

outages of communications link(s), will NOT be accepted by the COMPANY.

NO.

DESCRIPTION

**** END OF ATTACHMENT II ****

REVISIONS
DRAWN BY:
DATE:
CHKD BY:

APPROVED
ENGINEERING DEPT.

OPERATING DEPT.

CERTIFIED
BY:
DATE:

THIS DRAWING IS NOT TO

BE
USED
FOR
CONSTRUCTION OR FOR
ORDERING
MATERIALS
UNTIL
CERTIFIED
AND
DATED

ATTACHMENT III
JOB ORDER NO.

BASIC REQUIREMENTS AND GUIDELINES

PLANT NO.

J660

INDEX

DRAWING NO.

PAGE NO.

PTS-12WC1066

REV.

24
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