OCCUPATIONAL HEALTH AND SAFETY RISK REGISTER

[Example of a ris re!is"er for offi#e$%ase& a#"i'i"ies(

For use in conjunction with the OHS risk management procedure. For help, please refer to http://safety.unimelb.edu.au/tools/risk/.
Activity Associated hazards/risks Raw risk
assessment
Raw
risk
rating
Legislation/Standards/
Guidance
University procedures Controls Residual
risk
rating
E L C
ord processing/data entry !usculoskeletal disorders/injuries,
including o"eruse injuries, due to:
inappropriate work station
layout and design
unsuitable computer based
e#uipment and/or office
furniture
long periods of data entry
without breaks
$% & ' $'%
!
Occupational Health and
Safety (ct )%%*
+art &.$ !anual Handling
Occupational Health and
Safety ,egulations )%%-
Officeise .orkSafe
publication/
OHS risk management
procedure
Scheduled workplace
inspections
ork station ergonomic
assessments
+urchase and use of suitable
e#uipment and office furniture
0ask "ariety and regular short
defined breaks during data entry
(dditional support and resources
during increased workloads
1
2se of mobile 3 fi4ed shel"ing !anual handling injuries from
inappropriately stored items such
as:
fre#uently used items difficult
to access
hea"y items stored at head
height and abo"e
Slipping, falling from a step ladder
.or inappropriate use of standing
on a chair/ that may be used to
access items
(ccumulation of
items/documentation that takes up
storage space and begins to
impinge on non5storage areas .eg
lea"ing items in
corridors/walkways.
6 & ' 7%
!
Occupational Health and
Safety (ct )%%*
+art &.$ !anual Handling
Occupational Health and
Safety ,egulations )%%-
OHS risk management
procedure
!anual handling and
ergonomics risk
management procedure
,isk assessment of a"ailable
storage space to prioritise office
items and place most used items
at most accessible le"el .eg
between shoulder and waste
8iscard and/or remo"e any
unnecessary e#uipment and
storage items
(rchi"e documentation
+urchase and use a platform
ladder purpose built for office
en"ironment
0raining and instruction for staff
on correct methods for accessing
stored items
1
!o"ing and arranging office furniture
and e#uipment
!anual handling injuries from
lifting, pushing and pulling
) $ $' *'
1
Occupational Health and
Safety (ct )%%*
OHS risk management
procedure
ork station ergonomic
assessments
1
safety.unimelb.edu.au E)A*PLE OF AN OHS RISK REGISTER FOR OFFICE$+ASED ACTI,ITIES 1 of 3
Date- D *mm YYYY Version- ).) Authorised by- Next Review- D *mm YYYY
Template Date- / 01l2 3453 Version- 3.5 Authorised by- Dire#"or6 OHS a7& i781r2 ma7a!eme7" Next Review- / 01l2 3459
: T;e U7i'ersi"2 of *el%o1r7e < U7#o7"rolle& =;e7 pri7"e&.
Activity Associated hazards/risks Raw risk
assessment
Raw
risk
rating
Legislation/Standards/
Guidance
University procedures Controls Residual
risk
rating
E L C
+art &.$ !anual Handling
Occupational Health and
Safety ,egulations )%%-
!anual handling and
ergonomics risk
management procedure
2se of trolleys and other lifting
aids
,isk assessment
Staff training
,eceipt of office supplies such as
paper
!anual handling injuries from
lifting
9nappropriate storage areas when
first deli"ered
6 & ' 7%
!
Occupational Health and
Safety (ct )%%*
+art &.$ !anual Handling
Occupational Health and
Safety ,egulations )%%-
OHS risk management
procedure
!anual handling and
ergonomics risk
management procedure
,isk assessment
Ordering appropriate #uantities
of supplies as re#uired
2se of trolley to mo"e supplies
1
:eneral office en"ironment +oor house keeping and storage
arrangements .also listed abo"e/:
accumulation of rubbish
tripping of inappropriately
place items .eg electrical
power cords/
damaged power cords
blocked emergency e4its
o"erloaded shel"ing
bumping/walking into opened
cupboards and drawers
) $ $' *'
1
Occupational Health and
Safety (ct )%%*
Officeise .orkSafe
publication/
OHS risk management
procedure
orkplace inspection 5
OHS re#uirements
procedure
Scheduled office workplace
inspections
,egular rubbish remo"al
Staff training
,unning electrical power cords
away from walkways
0esting and tagging of electrical
e#uipment
1
(ccessing the office 2nknown indi"idual enters office:
theft
property damage
psychological or physical
injuries
$ $ )' )'
1
Occupational Health and
Safety (ct )%%*
Officeise .orkSafe
publication/
OHS risk management
procedure
,isk assessment
;lectronic access eg swipe card
system
Staff training and induction that
includes local emergency
procedures
Security personnel
1
2se of kitchen facilities +oor housekeeping
<urns from boiling water
=uts from kitchen cutlery
1i#uid spills
;lectrocution/electric shock from
electrical appliances
>itchen fire
=leaning chemicals
6 $ '% &%%
H
Occupational Health and
Safety (ct )%%*
+art *.$ Ha?ardous
Substances Occupational
Health and Safety ,egulations
)%%-
OHS risk management
procedure
orkplace inspection 5
OHS re#uirements
procedure
9nclude kitchen facilities in
scheduled office workplace
inspections
+lace boiling water appliances at
working height
@on5drip taps on boiling water
appliances
0esting and tagging of electrical
e#uipment
Fire e4tinguisher
1
safety.unimelb.edu.au E)A*PLE OF AN OHS RISK REGISTER FOR OFFICE$+ASED ACTI,ITIES 2 of 3
Date- D *mm YYYY Version- ).) Authorised by- Next Review- D *mm YYYY
Template Date- / 01l2 3453 Version- 3.5 Authorised by- Dire#"or6 OHS a7& i781r2 ma7a!eme7" Next Review- / 01l2 3459
: T;e U7i'ersi"2 of *el%o1r7e < U7#o7"rolle& =;e7 pri7"e&.
Activity Associated hazards/risks Raw risk
assessment
Raw
risk
rating
Legislation/Standards/
Guidance
University procedures Controls Residual
risk
rating
E L C
First aid kit
0rained first aider
Floor warden
Staff training and induction that
includes local emergency
procedures
=lean up kitchen spills
immediately
!S8S for cleaning chemicals
2se of office e#uipment such as:
staplers, hole punch
photocopiers
fa4 machines
!anual handling injuries from
repetiti"e tasks
!anual handling injuries from
lifting/loading paper
=uts from sharp objects .eg
staples/
6 & ' 7%
l
Occupational Health and
Safety (ct )%%*
OHS risk management
procedure
,isk assessment
+urchase and use of suitable
e#uipment
Aary tasks
2se automated/motorised
e#uipment for large "olumes of
work
l
safety.unimelb.edu.au E)A*PLE OF AN OHS RISK REGISTER FOR OFFICE$+ASED ACTI,ITIES 3 of 3
Date- D *mm YYYY Version- ).) Authorised by- Next Review- D *mm YYYY
Template Date- / 01l2 3453 Version- 3.5 Authorised by- Dire#"or6 OHS a7& i781r2 ma7a!eme7" Next Review- / 01l2 3459
: T;e U7i'ersi"2 of *el%o1r7e < U7#o7"rolle& =;e7 pri7"e&.