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CONVEYANCE ALLOWANCE


INDEX

Page No.

1.0 Conveyance Allowance/Reimbursement/Transport Subsidy
for employees on IDA scales of pay 1:06:3

2.0 Transport Allowance for employees on CDA scales of pay 1:06:6

3.0 Special Transport Allowance for handicapped employees 1:06:7

Annexure:

I. Declaration for claiming Conveyance Allowance/Reimbursement/
Transport Subsidy.

II. Application for Conveyance Allowance/Reimbursement
























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CONVEYANCE ALLOWANCE


1.0 CONVEYANCE ALLOWANCE/REIMBURSEMENT/TRANSPORT
SUBSIDY FOR EMPLOYEES ON IDA SCALES OF PAY

1.1 Conveyance Allowance/Reimbursement/Transport Subsidy will be admissible at the rates
based on the quarterly average price of petrol in Delhi, as notified by the Company from
time to time and under the terms and conditions set out in these rules.

1.2 The payment of Conveyance Allowance/Reimbursement, Transport Subsidy and
reimbursement of Local Travel Expenses to all employees will be regulated as under:

1.2.1 If the employee is on leave, tour, training at a station different from his Headquarters, for
a period exceeding 45 days (jointly or severally) on any one occasion, Transport Subsidy
will not be admissible for the whole of such period.

1.2.2 Employee belonging to levels 1 to 9/Corresponding Field Categories when posted at an
office where Field Allowance is not admissible, will be entitled to draw the Transport
Subsidy provided they reside at a distance of 5 kilometers or more from such office.

1.2.3 If an employee is on leave, tour, training at a station different from his Headquarters, or if
the vehicle is out of order and off the road for a period exceeding 15 days in any calendar
month, then the Conveyance Allowance/Reimbursement will be admissible at 50% of the
rate/ceiling applicable to the concerned employee for the said period.

Provided further that if the vehicle is out of order and off the road, or the employee is on
leave, tour, training at a station different from his headquarters, for a period exceeding 6
months (jointly or severally), the allowance/reimbursement will be limited to a maximum
of 6 months.

1.2.4 In cases where the employee is on leave without pay for any period whatsoever
Conveyance Allowance/Reimbursement of local travel expenses/Transport Subsidy will
not be made for the period.

1.2.5 An employee who draws the allowance will not be entitled to use free/subsidised official
transport (i.e. vehicles owned/hired by the Company or placed at the disposal of the
Company by its client etc.) for any purpose, official or private, including purposes like
journey between residence and office, lunch, medical, marketing, entertainment, etc.,
except on payment of normal hire charges.





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Provided, however, that (i) when the allowance is not admissible in the circumstances
specified in Rule 1.2.3 above; or (ii) for proceeding to/returning from airport/railway
station in connection with tour on the Companys business, use of official transport for
official purposes only without payment of hire charges may be permitted by the
Company.

1.2.6 An employee who draws the allowance will not be entitled to reimbursement/payment of
travel expenses (under the Companys TA Rules) for travelling on official duty within the
limits of the headquarters station.

Provided, however, that

(i) When the allowance is not admissible in the circumstances specified in Rule 1.2.3
above; or

(ii) for proceeding to/returning from airport/railway station in connection with tour on
Companys business; or

(iii) when an employee travels on a working day on official duty within his
headquarters station beyond a radius of 8 Km from his normal place of duty
(office); or

(iv) when an officer is required to work beyond standard office hours on working days
or on Saturdays/Sundays/Company holidays, he is entitled to receive out of
pocket expenses; or

(v) when an employee not eligible for overtime compensation, travels on official
duty to his normal place of duty (office) or any other point(s) within the limits of
his headquarters station on a non-working day (i.e. Saturday in the case of
offices/locations where 40- hours week is required to be observed)/Sunday/
Companys holiday.

(vi) such reimbursement/payment may be allowed by the Company, provided further
in a case falling under 1.2.6 (iii) above, the reimbursement/payment will be in
respect of the distance travelled outside the limit of 8 Km radius.

EXPLANATION 1:

Limits of headquarters station means

(i) in the case of an employee posted in a Field Office, the limits of the area covered
by the project site, the related township and the adjacent urban agglomeration, if
any;



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(ii) in the case of an employee posted in an office other than a Field Office, the limits
of the area covered by the adjacent urban agglomeration, if any, or where there is
no urban agglomeration, the municipal limits of the headquarters station (in the
case of Mumbai, the limits of Greater Mumbai)

EXPLANATION 2:

The term radius of 8 Km means a distance of 8 Km by the shortest practicable route by
which a traveller can reach his destination by the ordinary modes of travelling.

1.2.7 Employee shall submit a declaration in the format as per Annexure-I to the Personnel
Division at Headquarters/Head of the Branch/Field/Regional Procurement Office, within
15 days of his joining the Company for becoming eligible for Conveyance
Allowance/Reimbursement.

1.2.8 An employee opting to receive Conveyance Allowance/ Reimbursement shall, along with
his option, submit in triplicate the requisite particulars in the format as per Annexure-II.

1.2.9 For tax purposes, Conveyance Allowance/Reimbursement for Officers on IDA scales of
pay shall be regulated as under:

(i) Transport Allowance: Rs.800 per month to cover the expenses of employees on
account of travel from residence to work and back. This monthly allowance will
be paid through Pay Roll.

(ii) Reimbursement of conveyance expenses for running and maintenance of car
owned by employees used both for official and personal purpose:

(a) For claims upto an amount exempted from tax as per the Income Tax Act
(presently Rs.1200 per month), the officer shall be required to attach
bills/receipts for petrol, fuel, repairs, taxes and insurance etc., in support of
the expenses in the prescribed format.

(b) Payments/reimbursements in excess of the prescribed exemption limit will
be taxed in the hands of the employee.

(iii) Reimbursement of conveyance expenses for running and maintenance of
Scooter/Motor Cycle/Moped owned by employees used both for official and
personal purpose:

(a) Any amount paid/reimbursed over and above the Transport Allowance
will be treated as Conveyance Reimbursement.



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(b) For claims upto an amount exempted from tax as per the Income Tax Act
(presently Rs.600 per month), the officer shall be required to attach
bills/receipts for petrol, fuel, repairs, taxes and insurance etc., in support of
the expenses in the prescribed format.

(c) Payments/reimbursements in excess of the prescribed exemption limit will
be taxed in the hands of the employee.

1.2.10 The claims in the prescribed Performa shall be submitted to the Pay Roll section by the
5
th
of the month in respect of the preceding month. All claims received by due date will
be processed for payment alongwith the salary of the month in which the claims are
received. Where no such claim is received from the employee, no payment will be
effected.

1.2.11 Payment of Conveyance Allowance/Reimbursement of local travel expenses may be
allowed with effect from the date of purchase of the vehicle subject to the condition that
the employee furnishes WITHIN TEN DAYS, the following documents for verification:

(i) The money receipt issued by the seller of the vehicle;

(ii) Insurance policy/cover note in the name of the employee;

(iii) The receipt issued by the transport authority concerned showing that the
documents have been submitted to them for ownership of the vehicle in the
employees name.

Provided that the payment of Conveyance Allowance/ Reimbursement of local travel
expenses, approved as above, may be discontinued if the registration book duly
transferred in the name of the employee is not submitted for verification within two
calendar months following the month in which the vehicle is bought by the employee.

2.0 TRANSPORT ALLOWANCE FOR EMPLOYEES ON CDA SCALES OF PAY

2.1 Transport Allowance for employees on CDA scales of pay will be admissible at the
following rates:

Class of City Amount per month

Metros, A-1, A Rs.800
Other Cities Rs.400

This amount shall be irrespective of the type of vehicle being used by them.



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2.2 The grant of Transport Allowance will be subject to the following conditions:

2.2.1 The cities referred to as Metros, A-1 and A will be the same as those classified as such
for the purpose of the payment of CCA.

2.2.2 The allowance will not be admissible to the employees who are provided with
Company/Client accommodation within a distance of one kilometer or within a campus
housing the places of work and residence. Accordingly, the grant of the allowance would
be subject to furnishing of a certificate by the employee that the Company/Client
accommodation is not located within a kilometer from the place of work, or within a
campus housing the places of work and residence.

2.2.3 The allowance shall not be admissible to the employees who have been provided with the
facility of transport by the Company/Client.

2.2.4 The allowance shall not be admissible during absence from duty exceeding 30 days due
to leave, training, tour etc.

3.0 SPECIAL TRANSPORT ALLOWANCE FOR HANDICAPPED EMPLOYEES

3.1 Special Transport Allowance to employees who are blind or orthopaedically handicapped
with disability of lower extremities as defined in "Persons with Disabilities (Equal
Opportunities, Protection of Rights and Full Participation) Act, 1995. The rate of Special
Transport Allowance payable to these employees are as under, which is further subject to
the conditions mentioned hitherto:

Rate of Special Transport Allowance Per
Month (Rs.)*
IDA Level
Metros/A-1/A Class
City
Other Places
Level 12 & Above 1600 800
Level 8, 9 and 10 800 400
Below Level 8 200 150

* Classification of cities as per CCA rules

3.2 The grant of Special Transport Allowance to blind or orthopaedically handicapped
employees with disability of lower extremities would be subject to following conditions:

3.2.1 The Special Transport Allowance at the above rate shall be subject to the condition that
perquisites and allowances (including Special Transport Allowance so payable) shall not
exceed 50% of the basic pay of the concerned employee as laid down under DPE
guidelines.



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3.2.2 Where the perquisites and allowances including Special Transport Allowance for the
handicapped employees exceed 50% of their basic pay, such cases will be decided on
case to case basis.

3.2.3 Employees with disability need to produce a certificate of disability clearly indicating the
type and percentage of disability from Civil Surgeon/Medical Officer of Govt. hospital
duly countersigned by Medical Supdt./Head of the Hospital or from a "Medical
Authority" specified for the purpose under the provisions of "Persons with Disabilities
(Equal Opportunities, Protection of Rights and Full Participation) Act, 1995.

3.2.4 Employees with such disability are required to be certified to be suffering from not less
than 40% of the disability by the Medical authority.

3.2.5 Employees when referred by Heads of Departments concerned to Govt. Civil hospitals
located at stations outside their headquarters for getting recommendations for grant of
Special Transport Allowance, actual traveling expenses could be reimbursed subject to a
maximum of TA admissible for a journey on tour without any daily allowance for the
period of journey and for halts. However, the period spent on journeys as also at the
hospital would be treated as on duty.

3.2.6 The fee charged by Medical authority for issue of certificates regarding physical
disability would be reimbursed to the employee concerned if he has been referred by the
Head of Department for issue of certificate of physical disability.

3.2.7 The blind or orthopaedically handicapped with disability of lower extremities claiming
Special Transport Allowance under this Scheme shall not be entitled for any Conveyance
Allowance/Reimbursement, Transport Subsidy, etc. as applicable to other employees.

3.2.8 Special Transport Allowance shall not be admissible in case such handicapped employees
are provided with transport.

3.2.9 In case handicapped employees have been provided with accommodation within a
distance of one kilometer from the place of work or within a campus housing the places
of work and residence, Special Transport Allowance will be paid @ 50% of the amount
specified above.

3.2.10 Special Transport Allowance will not be admissible during absence from duty exceeding
30 days due to leave, training, tour, etc.

3.2.11 The employee claiming Special Transport Allowance will submit their application in the
enclosed format duly forwarded by the concerned HOD to HRP&M Department.


..........


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ANNEXURE -I


ENGINEERS INDIA LIMITED
NEW DELHI

DECLARATION FOR CLAIMING CONVEYANCE
ALLOWANCE/REIMBURSEMENT/TRANSPORT SUBSIDY

I, _____________________________________ Emp. No. ________________ employed as
_________________________ hereby declared that :-

1*. I own and maintain a motor car/motor-cycle/ scooter/ moped registered in my name and
that:-

(a) I opt for drawal of Conveyance Reimbursement/Allowance as per rules. I undertake
to submit the registration book and insurance policy of the vehicle together with the
prescribed declarations within ten days of my joining duty.

(b) I opt for reimbursement of Actual Travel Charges as per Company rules.

2*. I do not own and maintain any vehicle and that I opt for drawal of Conveyance
Allowance/Transport Subsidy/Reimbursement of actual travel charges as per Company
rules. I undertake to submit the prescribed declarations within ten days of my joining
duty.

* DELETE THE INAPPLICABLE

Signature ___________________
Name _______________________
Employee No. _______________
Designation _________________
Department _________________
NOTE

Employees, who do not own and maintain a Scooter (which includes Motor Cycle/Moped)
registered in own name and are not, therefore, eligible for Conveyance
Allowance/Reimbursement, will be eligible for Transport Subsidy only and shall, therefore,
indicate the option accordingly.






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ANNEXURE-II


ENGINEERS INDIA LIMITED
NEW DELHI

(APPLICATION FOR CONVEYANCE ALLOWANCE/REIMBURSEMENT)
(To be submitted in triplicate)

1. Name (in Capital) _____________________________________________________
2. Employee No. _________________________________________________________
3. Designation _________________________________Level _____________________
4. (a) Date of Appointment ______________________________________________
(b) In the present grade ______________________________________________
5. Office and station of posting ( in case of Delhi, indicate the name
or building & floor where posted) _______________________________________
6. Particulars in relation the vehicle owned:
(a) Type of vehicle __________________________________________________
(b) Mark __________________________________ cc: _____________________
(c) Registration No. & Date of original registration ___________________
(d) Date of purchase ________________________________________________
(e) Date of transfer in my name: ____________________________________
(f) Insurance
(i) Name of the Company _____________________________________
(ii) Policy/Cover note No. & Date _______________________________
(iii) Period of From __________________ To ______________________
7. I certify that I own and maintain the above vehicle registered in my own name and use it
for official purposes.
8. I am in possession of all relevant documents pertaining to the above vehicle and the
same are produced herewith for verification and return.__________________________
9. I undertake to notify the company of any change in the above particulars as soon as it
occurs but not later than TEN DAYS _____________________
Date ____________ Signature ___________________

Reimbursement as applied for may be granted
Departmental Head ________________

Forwarded to Accounts Department. The above particulars have been verified.
The claim may be admitted w.e.f. _____________. He will not be entitled to Transport Subsidy
from the aforesaid date.

Distribution:
-Accounts, Delhi
-PD ( )
-Employee concerned