BEST PRACTICES FOR mySAP HR

Brief Analysis
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R RI IE EF F A AN NA AL LY YS SI IS S: : P PE ER RS SO ON NN NE EL L A AD DM MI IN NI IS ST TR RA AT TI IO ON N ( (P PA A) )

Completed for:
Completed by:
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Contents
1. General Information....................................................................................................... 1
2. Employees Personal Details ........................................................................................ 2
2.1 Personal Data ..................................................................................................... 2
2.2 Personnel Actions ............................................................................................... 6
3. Reporting ........................................................................................................................ 6
4. Integration ...................................................................................................................... 6

1. General Information
1.1 Do you want to assign your own employee numbers or have the system generate them for you? SAP
recommends the use of system generated employee numbers after the initial data conversion.

1.2 All cumulated payroll results for the current taxation year require data conversion to SAP (e.g. for
T4s, ROE, etc). Do you intend to convert additional historical data?

1.3 How do you intend to access your non-converted legacy data after conversion to SAP (e.g.
microfiche, CD)?

1.4 SAP allows you to store documents (e.g. photographs, resumes, position descriptions) at employee
level. If you are intending to use this functionality, which documents will be stored?

1.5 Do you have collective agreements?

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If yes, how many? Provide a copy of each collective agreement within your company.

1.6 Do you require more than 2 decimal places for hourly rates of pay?

If yes, how many places?

1.7 Do you have a requirement to transfer employees internationally?

If yes, do you process Expatriate payrolls and for which countries?

If yes, do benefits remain active in the home country?

1.8 Does your company have mass layoff and recall?

If yes, is it seasonal?

1.9 What are your company policies governing mass layoff and recall?

2. Employees Personal Details
2.1 Personal Data
2.1.1 In the Best Practices for mySAP HR the following form-of-address are delivered:
Mr.
Mrs.
Ms.
Dr.
Do you require additional forms-of-address? Provide details.

2.1.2 In the Best Practices for mySAP HR the following name affixes are delivered.
BA DPS ENG P.Eng
BSC DR. MD PHD
CPA DR Math MBA RA
DD DR Med Prof RI
DDS DRS Prof DR
Do you require additional name affixes? Provide details.

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2.1.3 In the Best Practices for mySAP HR the following marital statuses are delivered.
Single
Married
Widowed
Divorced
Separated
Cohabitate
Do you require additional marital statuses? Provide details.

2.1.4 In the Best Practices for mySAP HR the following types of individuals associated with an employee
are tracked:
Spouse Divorced Spouse
Father Mother
Child Legal guardian
Testator Guardian
Stepchild Emergency Contact
Related persons
Do you require additional types? Provide details.

2.1.5 In the Best Practices for mySAP HR the following Address types are delivered:
Permanent
Temporary
Home
Emergency
Mailing
Mailing address (Year End forms)
Do you require additional address types? Provide details.

2.1.6 In the Best Practices for mySAP HR the following communication types are delivered for the address
infotype.
Cell Phone
Fax1
Fax2
Page
Tele2
Tele3
Voicemail
Work
Do you require additional communication types? Provide details.

2.1.7 In the Best Practices for mySAP HR the following payment methods are delivered:
Cheque
Deposit
Do you require additional payment methods? Provide details.

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2.1.8 Does your company allow employees to deposit their Net Pay to more than one bank account?

If yes, how many?

2.1.9 Is there a minimum/maximum dollar amount/percent of net for each additional bank?

2.1.10 Does your company record medical information and results of an examination / test?

2.1.11 In the Best Practices for mySAP HR the following Contract Types are delivered:
Permanent
Fixed term contract
Job-creating program
Occupational training
Do you require additional Contract Types? If yes, provide details.

2.1.12 In the Best Practices for mySAP HR the following types of company property are delivered for
tracking employee allocation:
Keys Clothing
Books Tools
Company ID Cellular Phone
Pager Company Credit Card
Company Car Computer/Laptop
Security Pass Parking Pass
Handheld Organizer
Do you require additional types? If yes, provide details.

2.1.13 Is recording the asset number of any of these object types required? If yes, provide details.

2.1.14 In the Best Practices for mySAP HR the following deadline types for date monitoring are delivered:
End of probation
Temporary Contract
SIN Follow Up
Work Permit Expires
End of Training
Personal Interview
End of Leave
Follow Up Medical
Next Appraisal
Do you require additional deadline types? If yes, provide details.

2.1.15 In the Best Practices for mySAP HR the following key dates are delivered for evaluations and payroll
purposes:
Date of Hire (Technical Date of Entry)
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First Working Day
First Pay Day
Last Working Day
Last Pay Day
Adjusted Service Date
ROE Issue Date
Expected Return Date
STD Eligibility Date
Benefits Eligibility
Do you require additional key dates? If yes, provide details.

2.1.16 Does your company require the functionality to track and monitor grievances?

If yes, provide details.

2.1.17 Does your company track the residence status of your employees?

If yes, provide details.

2.1.18 Is your companys pay scale defined in terms of:
Unionized versus non-unionized (sales, salaried, hourly, pensioners)
Grades and levels within the above groups
Salary ranges with maximums and minimums
Hourly or Daily rates
Monthly or Annual amounts
Other

2.1.19 Is the structure applied to an employee determined by their job or position?

2.1.20 Is your annual salary derived from frequency of pay times pay period base?

If no, provide formula.

2.1.21 Is there a requirement for automatic pay scale reclassification?

If yes, provide the criteria (e.g. based on seniority, time spent on level / grade, hours worked).

2.1.22 Does your company process standard (across the board) pay increases?

If yes, provide the details (e.g. increase by fixed amount, difference or percentage).
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2.2 Personnel Actions
2.2.1 Following is a list of the Best Practices for mySAP HR delivered personnel actions.
Hiring Return to Work
Fast Hire Hire Follow-up
Organizational Change Issue Badge-Id
Change of Pay Hire Applicant
Transfer Hire Travel Mini Master
Termination Organizational Change - Travel
Rehire Travel Management
Retirement Hire Sales Representative
LOA - Inactive Status Country Reassignment
Do you require additional Personnel Actions? If yes, provide details.

2.2.2 What are the reasons associated with each of these processes?

3. Reporting
3.1 Please provide samples of all your required reports indicating priority, frequency, recipient and output
format.

4. Integration
4.1 Will your company implement Organization Management?

If not, provide a list of current departments, jobs and positions.

4.2 Will your company implement SAP Recruitment?

If not, will you track external applicants?

4.3 Will you track internal applicants?

4.4 Will your company implement SAP Financials and Funds Management?

If not, provide a list of General Ledger Accounts and Cost Centres relating to employee
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expense/liabilities distribution.

4.5 Will your company implement SAP Sales & Distribution Module