Human Resource Functions

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Executive Summary
Recruitment and Selection, Performance appraisal, Training & Development and
Organizational Development is the three core activities of any organizations Human
Resource Department. It is a challenge for every organizations HR department to
choose right people for the right job, appraise, compensate and give proper feedback
to its employees and train and teach them advanced techniques in order for them to
create a competitive edge in the industry by serving the organizations customers
well.
Ali Akbar Group is involved in a number of businesses that range from; seeds, polymer
to chemicals & fertilizers.


Human Resource Functions
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There are two sections of Human Resource Department at Ali Akbar Group which are
given as following;
- Organizational Development
- Recruitment and Selection
The above 2 sub-departments do the following tasks;
- Recruitment & Selection.
- Performance Management.
- Training & Development.
- Rewarding Performance.
- Employee Benefit & Compensation
HR Activities at Ali Akbar Group
HR Department at Ali Akbar Group is responsible for organizational development and
stream lining the management functions through effective HR planning regarding
demand and supply of employees and forecasting for these practices.
Following are the different situations for which Ali Akbar Group carries out different
human resource planning.
Forecasting Employee Demand:
Opening a new branch/business
Setting up or starting with new technology
Changes in customer demand
New services
Human Resource Functions
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Forecasting Employee Supply:
Transfers
Internal Movements (promotions)
Job Rotations
Performance Appraisals
Overtime
Recruitment & Selection At Ali Akbar Group
Recruitment Process:
Requisition
The process begins with a requisition given by the line managers to the HR
department according to their needs. GM approves the requisitions for an executives
post & the Director approves the requisitions for the managers post.
Internal Recruitment
In the case of internal recruitment people from within the organization are promoted
to fill the vacant Position. The HR department and the relevant department, in which
the vacancy exists, analyze whether there is an employee within the organization,
who most appropriately meets the requirements of the particular vacancy. If more
than one employee is eligible for the vacancy; then that employee is chosen who has
the most outstanding record. After the promotion the employee may be sent for
further training. The effect of internal recruitment is that it motivates the employee
to perform their best and produce maximum output. It also creates a healthy
competition amongst the employees.
Human Resource Functions
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External Recruitment
If the organization feels that none of their current employees can fill out the new
vacancy then they hire from external sources.
Direct Applicants
Ali Akbar Group maintains a CV data bank for its internal employees as well as the
employees which they will recruit in near future. In some cases certain people just
drop their CVs at the head office. And whenever there is an opening or a vacancy
occurs, the organization may call them for an interview.
Referrals
By advertising a post internally Ali Akbar Group gains an added benefit, which is; the
current employees may pass the information on to any interested friends and
relations. Word of mouth is also a valuable recruitment method for them and they
draw on all appropriate contacts they have.
Advertisements
Since most of the posts are of a specialist nature, they intend on advertising in the
news papers. Their next step is to find out how much adverts cost for varying amount
of space and decide what they can afford.
Private Employment Agency
The private recruiting agencies collect information from unemployed as well as
employed people about their skills and experiences. These agencies attempt to find
someone suitable using its computerized inventory database of suitable individuals.
These agencies charge Ali Akbar Group for the referrals.
Human Resource Functions
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Electronic Recruiting
The growth of information superhighway has opened up new vistas for organizations
trying to recruit talent. Ali Akbar Group makes full fledge use of this new technology,
and it uses its own web page to advertise for new job openings. Apart from the
official website, career portals like Rozee.pk are also used to find the best & suitable
candidates.
Selection Process:
Selection process involves screening of candidates by which best suitable person is
chosen for a vacant post from a pool of candidates. The main objective of the
selection process is to choose the right person for the right job.
The selection process typically consists of eight steps:
1. Preliminary interview: The first step in the selection process involves
screening of candidates by initial interview and short-listing the list of candidates.
This interview is conducted by the manager of recruitment & selection.

2. Employment tests: Performance simulation test (job behavior), In order to test
the aptitude of candidates.
a. Work sampling (In order to check their skills for the prescribed job)
b. Assessment centers (In order to evaluate candidates individual and group
performance)

3. Comprehensive interview: This interview involves a face-to-face meeting of
the line manager or the GM/Director with the candidate.

Human Resource Functions
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4. Background investigation: Verification and investigation from the application
form about the backgrounds like:
a. Former employers
b. Previous job performance
c. Education
d. Legal status to work
e. Criminal records

5. Conditional job offer: Job is offered on probationer bases for certain period of
time. After fulfillment of certain conditions and successful performance in that period
the tentative job may becomes permanent.

6. Final selection: Individuals who perform successfully in preceding steps are
now considered eligible to receive the employment offer

7. Appointment Letter: Individuals who have been selected are given their
appointment letters. To become a permanent member of the organization, they are
required to complete probation of three months. Candidates who are hired at the
entry level or as an MTO are required to complete probation of six months.

8. Orientation: Candidates are not given any hand-books. Instead, a personal
face-to-face meeting or an introduction with the other workers is arranged.
Employee Benefits & Compensations At Ali Akbar Group:
Compensation is payment to an employee in return for their contribution to the
organization, that is, for doing their job and for the extra effort the employee puts in
for the organization.
Following compensations are offered by the Ali Akbar Group at different levels of
management:
Human Resource Functions
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- Overtime
- Mobile sets & bills
- TADA
- Medical allowance (one & a half basic salary/year)
- Group life insurance
- Cars & bikes
- Laptops



REWARDING PERFORMANCE AT ALI AKBAR GROUP
To attract, retain and motivate high performers and to be fair to all employees, Ali
Akbar Group rewards its employees on the basis of their relative performance.
Ali Akbar Group rewards its employees in 2 ways:
1) Monetary rewards
2) Non-monetary rewards
Monetary Rewards:
1) Direct Rewards
Increments
Sales incentives
2) Indirect Rewards
Bonuses
Leave Fare Assistance (LFA)


Human Resource Functions
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Non-monetary Rewards:
Promotions
Re-designation
Employee of the month award

TRAINING & DEVELOPMENT
The organizational development manager at Ali Akbar Group analyzes the
performance of the employees and conducts training & development sessions through
internal or external resource to enhance their performance & to correct their
deficiencies. They also make an effort to provide the employees with the abilities
that the organization will need in future. It offers off the job as well as on the job
trainings.

PERFORMANCE APPRAISALS
Performance appraisal is the assessment of an individuals performance in a
systematic way, in which the performance is being measured against such factors i-e
job knowledge, quality & quantity of output, initiative, leadership abilities, co-
operation, judgment, loyalty etc. Assessment should not be confined to past
performance alone.
At Ali Akbar Group, on the basis of performance appraisals of employees, certain
decisions are made i-e promotion, training, transfers, bonuses & incentives etc.
Appraisals play a very important role in the employees management and their
performance.