Format- H 1

National Hydroelectric Power Corporation Ltd.

RE Office Kawardha
(Works executed under RGGVY)
No.
Date.

To

The Executive Engineer (O&M)

Division Kawardha, CSEB

Sub: Handing over Note of partially work executed by NHPC under

RGGVY.

The following works have been completed by the NHPC Ltd. as per the
details given below. Please intimate the date of joint inspection of the works
within 05 days from the date of issue of this letter for further needful.

S. Name of Work Est. Particulars of Works executed Dt. Of

N No. completio
o. & n of works
Dt.
11K L.T. Xmer Others
V
0 02 03 04 05 06 07 08
1
Intensive Electrification BPL
under RGGVY. Connection
Name of village. N
Census Code os.
Name of DC
Name of Block

The following documents are enclosed herewith for handing over of the
above works in duplicate.
1. Proforma of handing over of :-
a) HT Line
b) LT Line
c) Transformer
2. Pole Schedule
3. Road Map

Further it is requested that a copy of handing over Note Proforma

may kindly be returned duly signed for office records within 08 days
from the date of issue of this letter. It will be presumed that the
aforesaid works are taken over by you and this office will not be
responsible for any damages etc. to the lines. Guarantee on
transformers, Energy meters etc are as per contract document signed
with M/s KBL Pune.

Please acknowledge the receipt.

ENCL: As above in duplicate.

 AM (M)

RE Office Kawardha

NHPC Ltd.

.
Format : H 4

National Hydroelectric Power Corporation Ltd.

RE Office Kawardha
(Works executed under RGGVY)
No.
Date.

PROFORMA FOR HANDING OVER 11/4KV. DISTRIBUTION

TRANSFORMER

01. Work executed by :

02. Name of RE Office :
03. Name of JE/Engr In-Charge NHPC :
04. Name of JE/AE In-Charge CSEB
:_______________________________________________________
05. Name of Distribution Centre
:_____________________________________________________________
06. Location of the Sub-Stn.
Disstt./Tahsil/Village :___________________________________________
__________________
07. Capacity of the Sub-Stn
:_____________________________________________________________
08. Sanctioned estimate No. and date:
__________________________________________________________
09. Work Order Number & Date
:________________________________________________________
10. Date of Charging of the S/S.
:_____________________________________________________________

This is to certify that the above Distribution Transformer Sub-Station

has been jointly inspected by the Jr. Engineer/Engineer/AM-NHPC and
JE(O&M)/AE (O&M)/EE(O&M) –CSEB------------------------------------on
dtd.____________________________ and our observations in respect of the
following points are as under:-

01. Whether the transformer is a Sealed unit ?

yes.
02. Whether the D.P. Structure is as per the provision in the estimate ?
yes
03. Types of supports PPC /
Poles
04. Whether proper muffing done at the base of the D.P.?
yes
05. Whether proper anticlimbing device and longer danger boards
provided? Yes
06. Whether the size of base channel is adequate ? yes.
07. Whether anticlimbing clamps below base channels provided?
Yes
08. Whether ground clearance from H.T. Bushing is adequate?
Yes
09. Whether or impeot lugs used at LT terminals of transformers?
Yes
10. Whether size of main cable to the distribution box is adequate ?
yes
11. Whether main cable encased in pipe ? yes
12. Whether distribution box is of suitable size ?
yes
13. Whether switches and fuses in the distribution box are of proper
size ? yes
14. Whether operation of switches and fuses is smooth ?
yes
15. Whether the size of feeder cable is adequate ?
yes
16. Whether LT Feeder cable jumpering at pole done properly ?
yes
17. Whether tap on LT bus bar provided ? yes
18. Whether two separate earthings for transformer body provided ?
yes
19. Whether two earthing for netural point provided ?
yes
20. Whether independent earth for lightening arrestor provided ?
yes
21. Whether distribution box and switches properly earthed ?
yes
22. Whether earth wire used is of adequate size ?
yes
23. Whether the A.B. switches handle provided with a lock ?
yes
24. Whether the operation of A.B. switch is smooth ?
yes
25. Whether transformer belting done ?
yes / No
26. Whether locks for oil drainage valve provided ?
yes / No
27. Whether other thefr preventive measures taken ?
yes
28. Whether phase to phase clearances on HT side jumpers are
adequate ? yes
29. Whether I.R. valve of transformer winding and dielectric strength of
transformer oil are found satisfactory ? yes
30. Whether cross bracing provided ? yes
31. Any other remarks:- yes

HANDING OVER TAKING OVER

JE/Engr (E) JE/AE(O&M)

Site Incharge-Kawardha Distribition
Circle-
NHPC Ltd. C.S.E.B

Format: H 3

National Hydroelectric Power Corporation Ltd.

RE Office Kawardha
(Works executed under RGGVY)
No.
Date.

PROFORMA FOR HANDING OVER 11 KV LINE

1. Name of the Line :

2. Sanctioned Estimate No. & Date : NA
3. Work order No. & date : NA
4. Length of line as estimate : NA
5. Type of supports
: PSC Poles
8m/9m – 200
kg
6. Size of Conductor : 30 mm2 AAAC
Weasel Conductor
7. P.T.C.C route approval certificate No. & Date : NA
8. Reference of Railway’s approval for Railway crossing (if involved)
: NA
9. Reference of forest deptt. Clearance for tree cutting (if involved)
: NA
10. Reference of approval for EHT Line crossing : NA
11. Name of RE Office :
Kawardha NHPC Ltd.
12. Name of JE/Engr In-Charge, NHPC :
13. Name of JE/AE In-Charge, CSEB :
14. Date of Commencement of work
:
15. Date of charging of line
:

This is to certify that the above 11KV line has been jointly inspected
by Jr. Engineer/Engineer/AM-NHPC and JE(O&M)/AE (O&M)/EE(O&M) –
CSEB on dt ………………………………………… and our observations in
respect of the following points are as given below.

01. Length of line actually laid ………………………………………………..

Km.
02. Whether alignment of poles is corrected ?
yes
03. Whether every pole has been numbered ?
yes
04. Whether tilting of poles noticed ? (if yes, state location No.)
yes
05. Whether any tilting of cross arms, top clamp, pin insulator, etc.
noticed ? yes
06. Whether all the fixtures have been secured in place properly ?
yes
07. Whether any pin / disc insulator found damaged ?
yes
08. Whether all metallic fixtures/supports at every location has
properly been earthing ? yes
09. Type of earthing used
As prescribed
10. State values of earth resistance measured at two different
locations
11. Whether span at location are unreasonably big ?
No
12. Whether sag of conductor is proper ?
yes
13. Whether guarding arrangements at Rly./Road/EHT/HT/LT line
crossing are satisfactory ? yes
(if not give details)
yes
 14. Whether ground clearace as per IE Rules, have been maintained
throughout the line length ?yes
15. Whether the guard and the phase wires are having adequate
separation ? yes
16. Whether stays / storm guy have been provided at suitable locations
? yes
17. Whether adequate tree cutting on both sides of the line been
done ? yes
18. Whether stay insulators have been provided (in case of PCC
supports only) ? No
19. Whether AB switches have properly been earthed and adequate
locking arrangement provided ?
yes
20. Whether steel structures / supports earthed at all locations ?
yes
21. Whether pole schedule enclosed with this Proforma ?
yes
22. Whether route map enclosed with this Proforma ?
yes
23. Any other remarks :-

HANDING OVER TAKING OVER

JE/Engr (E) JE/AE(O&M)

Site Incharge-Kawardha Distribition
Circle-
NHPC Ltd. C.S.E.B
 Format
-H5

National Hydroelectric Power Corporation Ltd.

RE Office Kawardha
(Works executed under RGGVY)
No.
Date.

PROFORMA FOR HANDING OVER L.T. LINE

1. Name of the
Line…………………………………………………………………………………………………………
………
2. District: …………………………Tahsil……………………….Village……………………
Name of DC………………
3. Name of ………………………….…………………………… Name of JE
/Engineer………………………
4. Work order No. & date …………………………………………………… Name of
J.E/AE. …………………
5. Sanctioned Estimate No. & Date
……………………………………………………………………………
6. Length of line as estimate ………………………………………Type of supports
PCC. 8 Long 140 kg.
7. Size of Conductor. ACSR 13/20Sq.m.m Dt. Of charging
……………………………………………………
This is to certify that the above LT line has been jointly inspected by by
Jr. Engineer/Engineer/AM-NHPC and JE(O&M)/AE(O&M)/EE(O&M)–CSEB on
dt ………………………………………… and our observations in respect of the following
points are as under.

01. Length of line actually laid ………………………………………………..

Km.
02. Whether all poles are in plump ?
yes
03. Whether alignment of poles is corrected ?
yes
04. Whether all the fixtures have been secured in place properly at all the
locations? yes
05. Whether shackle insulator have been secured in place properly at all the
locations? yes
06. Whether the spans at all locations is reasonable?
yes
07. Whether all metallic fixture painted ?
yes
08. Whether sag of conductor in all the span is proper ?
yes
09. Whether neutral wire effectively earthed at every 8th location ?
yes
10. Whether all metallic structure connected to earth ?
yes
11. Whether stay insulator provided ?
yes
12. Whether stay provided at suitable locations ?
yes
13. Whether diamond guarding on both sides of each support provided ?
yes
14. Whether ground clearance of wires as per I.E. Rules ?
yes
15. Whether horizontal clearance form both sides building is as per I.E. Rules ?
yes
16. Whether guarding arrangement provided ?
yes
17. Whether phase to phase neutral clearance is adequate ?
yes
18. Whether adequate tree cutting either side of the line done ?
yes
19. Whether numbering of poles done ?
yes

20. Whether pole schedule enclosed with this Proforma ?

yes
21. Whether route map enclosed with this Proforma ?
yes
22. Any other remarks :-

HANDING OVER TAKING OVER

JE/Engr (E) JE/AE(O&M)

Site Incharge-Kawardha Distribition
Circle-
NHPC Ltd. C.S.E.B
 Format- H 1

M/s Kirloshkar Brothers Limited, Kawardha

(Works executed under RGGVY)
No.
Date.

To

The Asstt. Mgr. (E)

RE Works Kawardha, NHPC

Sub: Handing over Note of partially work executed by M/s KBL under our
Contract agreement under RGGVY.

The following works have been completed as per the details given below.
Please intimate the date of joint inspection of the works within 05 days from the
date of issue of this letter for further needful.

S. Name of Work Est. Particulars of Works executed Dt. Of

N No. completio
o. & n of works
Dt.
11K L.T. Xmer Others
V
0 02 03 04 05 06 07 08
1
Intensive Electrification BPL
under RGGVY. Connection
Name of village. N
Census Code os.
Name of DC
Name of Block

The following documents are enclosed herewith for handing over of the
above works in duplicate.
1. Proforma of handing over of :-
a) HT Line
b) LT Line
c) Transformer
2. Pole Schedule
3. Road Map

Further it is requested that a copy of handing over Note Proforma

may kindly be returned duly signed for office records within 08 days
from the date of issue of this letter. It will be presumed that the
aforesaid works are taken over by you and this office will not be
responsible for any damages etc. to the lines. Guarantee on
transformers, Energy meters etc are as per contract document signed
with M/s KBL Pune.

Please acknowledge the receipt.

ENCL: As above in duplicate.

 Associate
Manager

M/s KBL, Kawardha

.
Format : H 4

M/s Kirloshkar Brothers Limited, Kawardha

(Works executed under RGGVY)
No.
Date.

PROFORMA FOR HANDING OVER 11/4KV. DISTRIBUTION

TRANSFORMER

01. Work executed by :

02. Name of RE Office :
03. Name of JE/Engr In-Charge NHPC :
04. Name of JE/AE In-Charge CSEB
:_______________________________________________________
05. Name of Distribution Centre
:_____________________________________________________________
06. Location of the Sub-Stn.
Disstt./Tahsil/Village :___________________________________________
__________________
07. Capacity of the Sub-Stn
:_____________________________________________________________
08. Sanctioned estimate No. and date:
__________________________________________________________
09. Work Order Number & Date
:________________________________________________________
10. Date of Charging of the S/S.
:_____________________________________________________________

This is to certify that the above Distribution Transformer Sub-Station

has been jointly inspected by the Site Engineer-KBL and JE/Engr. NHPC
on dtd.____________________________ and our observations in respect of the
following points are as under:-
01. Whether the transformer is a Sealed unit ?
yes.
02. Whether the D.P. Structure is as per the provision in the estimate ?
yes
03. Types of supports PPC /
Poles
04. Whether proper muffing done at the base of the D.P.?
yes
05. Whether proper anticlimbing device and longer danger boards
provided? Yes
06. Whether the size of base channel is adequate ? yes.
07. Whether anticlimbing clamps below base channels provided?
Yes
08. Whether ground clearance from H.T. Bushing is adequate?
Yes
09. Whether or impeot lugs used at LT terminals of transformers?
Yes
10. Whether size of main cable to the distribution box is adequate ?
yes
11. Whether main cable encased in pipe ? yes
12. Whether distribution box is of suitable size ?
yes
13. Whether switches and fuses in the distribution box are of proper
size ? yes
14. Whether operation of switches and fuses is smooth ?
yes
15. Whether the size of feeder cable is adequate ?
yes
16. Whether LT Feeder cable jumpering at pole done properly ?
yes
17. Whether tap on LT bus bar provided ? yes
18. Whether two separate earthings for transformer body provided ?
yes
19. Whether two earthing for netural point provided ?
yes
20. Whether independent earth for lightening arrestor provided ?
yes
21. Whether distribution box and switches properly earthed ?
yes
22. Whether earth wire used is of adequate size ?
yes
23. Whether the A.B. switches handle provided with a lock ?
yes
24. Whether the operation of A.B. switch is smooth ?
yes
25. Whether transformer belting done ?
yes / No
26. Whether locks for oil drainage valve provided ?
yes / No
27. Whether other thefr preventive measures taken ?
yes
28. Whether phase to phase clearances on HT side jumpers are
adequate ? yes
29. Whether I.R. valve of transformer winding and dielectric strength of
transformer oil are found satisfactory ? yes
30. Whether cross bracing provided ? yes
31. Any other remarks:- yes

HANDING OVER TAKING OVER

Site Incharge-Kawardha Site Incharge-
Kawardha KBL Ltd.
NHPC Ltd

Format: H 3

M/s Kirloshkar Brothers Limited, Kawardha

(Works executed under RGGVY)
No.
Date.

PROFORMA FOR HANDING OVER 11 KV LINE

16. Name of the Line :

17. Sanctioned Estimate No. & Date : NA
18. Work order No. & date : NA
19. Length of line as estimate : NA
20. Type of supports
: PSC Poles
8m/9m – 200
kg
21. Size of Conductor : 30 mm2 AAAC
Weasel Conductor
22. P.T.C.C route approval certificate No. & Date
: NA
23. Reference of Railway’s approval for Railway crossing
(if involved) : NA
24. Reference of forest deptt. Clearance for tree cutting (if
involved) : NA
25. Reference of approval for EHT Line crossing
: NA
26. Name of RE Office
: Kawardha NHPC Ltd.
27. Name of JE/Engr In-Charge, NHPC
:
28. Name of JE/AE In-Charge, CSEB
:
29. Date of Commencement of work
:
30. Date of charging of line
:

This is to certify that the above 11KV line has been jointly inspected
by Site Engineer-KBL and JE/Engr. NHPC on dt
………………………………………… and our observations in respect of the
following points are as given below.

01. Length of line actually laid ………………………………………………..

Km.
02. Whether alignment of poles is corrected ?
yes
03. Whether every pole has been numbered ?
yes
04. Whether tilting of poles noticed ? (if yes, state location No.)
yes
05. Whether any tilting of cross arms, top clamp, pin insulator, etc.
noticed ? yes
06. Whether all the fixtures have been secured in place properly ?
yes
07. Whether any pin / disc insulator found damaged ?
yes
08. Whether all metallic fixtures/supports at every location has
properly been earthing ? yes
09. Type of earthing used
As prescribed
10. State values of earth resistance measured at two different
locations
11. Whether span at location are unreasonably big ?
No
12. Whether sag of conductor is proper ?
yes
13. Whether guarding arrangements at Rly./Road/EHT/HT/LT line
crossing are satisfactory ? yes
(if not give details)
yes
 24. Whether ground clearace as per IE Rules, have been
maintained throughout the line length ?yes
25. Whether the guard and the phase wires are having adequate
separation ? yes
26. Whether stays / storm guy have been provided at suitable
locations ? yes
27. Whether adequate tree cutting on both sides of the line been
done ? yes
28. Whether stay insulators have been provided (in case of PCC
supports only) ? No
29. Whether AB switches have properly been earthed and
adequate locking arrangement provided ?
yes
30. Whether steel structures / supports earthed at all locations ?
yes
31. Whether pole schedule enclosed with this Proforma ?
yes
32. Whether route map enclosed with this Proforma ?
yes
33. Any other remarks :-

HANDING OVER TAKING OVER

Site Incharge-Kawardha Site Incharge-
Kawardha KBL Ltd.
NHPC Ltd

Format
-H5

M/s Kirloshkar Brothers Limited, Kawardha

(Works executed under RGGVY)
No.
Date.

PROFORMA FOR HANDING OVER L.T. LINE

8. Name of the
Line…………………………………………………………………………………………………………
………
9. District:
……………………………….Tahsil………………………….Village…………………Name of
DC…………………
10. Name of ………………………….…………………………… ------- Name of JE
/Engineer………………………
11. Work order No. & date …………………………………………………… Name of
J.E/AE. …………………
12. Sanctioned Estimate No. & Date
……………………………………………………………………………
13. Length of line as estimate ………………………………………Type of supports
PCC. 8 Long 140 kg.
14. Size of Conductor. ACSR 13/20Sq.m.m Dt. Of charging
……………………………………………………
This is to certify that the above LT line has been jointly inspected by by
Site Engineer-KBL and JE/Engr. NHPC on dt ………………………………………… and
our observations in respect of the following points are as under.

01. Length of line actually laid ………………………………………………..

Km.
02. Whether all poles are in plump ?
yes
03. Whether alignment of poles is corrected ?
yes
04. Whether all the fixtures have been secured in place properly at all the
locations? yes
05. Whether shackle insulator have been secured in place properly at all the
locations? yes
06. Whether the spans at all locations is reasonable?
yes
07. Whether all metallic fixture painted ?
yes
08. Whether sag of conductor in all the span is proper ?
yes
09. Whether neutral wire effectively earthed at every 8th location ?
yes
10. Whether all metallic structure connected to earth ?
yes
11. Whether stay insulator provided ?
yes
12. Whether stay provided at suitable locations ?
yes
13. Whether diamond guarding on both sides of each support provided ?
yes
14. Whether ground clearance of wires as per I.E. Rules ?
yes
15. Whether horizontal clearance form both sides building is as per I.E. Rules ?
yes
16. Whether guarding arrangement provided ?
yes
17. Whether phase to phase neutral clearance is adequate ?
yes
18. Whether adequate tree cutting either side of the line done ?
yes
19. Whether numbering of poles done ?
yes

20. Whether pole schedule enclosed with this Proforma ?

yes
21. Whether route map enclosed with this Proforma ?
yes
23. Any other remarks :-

HANDING OVER TAKING OVER

Site Incharge-Kawardha Site Incharge-

Kawardha KBL Ltd.
NHPC Ltd