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Asset Accounting

1. SAP Asset Accounting Configuration



Copy Reference Chart of Depreciation OAP1
Change Name of Chart of Depreciation

Delete Depreciation Areas not needed
OAP1
Assign chart of Depreciation to Company code OAB1
Specify number assignment across company codes (optional) AO11
Specify Account Determination Explanation : Enter account
determination key & it's description
SPRO FA(N)- AA Org structure
Asset Classes Specify account
determination
Create Screen Layout Rule
SPRO FA(N) AA Org Structure
Asset Class Create screen layout rule
Define screen Layout rule for Asset Master Data Explanation :
Screen layout defined for each key created in earlier step
OA77
Define Asset Number Range Interval AS08
Asset Class -----Explanation:
Asset Class defined at client level
They apply to all company codes
Assign: Account Determination, Screen Layout rule,
Number Range Assignment, Whether AC is blocked
OAOA
Define Depreciation Areas
Explanation: Define type of value managed for acquit ion / net
book value. Some options only +ve value / zero allowed etc
SPRO FA(N) AA- Valuation
Depreciation areas Define Depreciation
Areas
Specify transfer of APC ( Acquit ion & Production cost) values
Explanation: Transfer asset values from specified depreciation area
to another depreciation area
OABC
Specify Transfer of Depreciation Terms OABD
Determine Depreciation Term for the Asset Class Explanation:
Determine depreciation terms ( Depreciation Key + Useful Life +
Screen Layout rule) for the Asset Class
OAYZ
Deactivate Asset Class at client Level AM05
Define how depreciation areas post to GL Explanation: Options:
1. Depreciation post to GL a/c in real time
2. No depreciation posted to GL
3. Post Depreciation & APPC periodically
4. Post depreciation only
SPRO FA(N) AA Integration with
GL Define how depreciation areas post
to GL
Maintain Depreciation Key Activate Account assignment objects
SPRO- FA(N) AA Integration with
GL Additional account assignment
activate account assignment objects
Specify Account assignment type ACSET
Assign GL account AO90



1. Copy reference chart of depreciation
Tcode: EC08
Explanation:
o COD is a list of depreciation areas
o COD must be assigned to a company code
o SAP provides ref. COD which we need to copy & create our own COD
o Can delete depreciation areas not used
1. Specify description of chart of depreciation
Tcode: SPRO-FA - AA-Org structure-Copy Ref. COD
1. Copy / Delete Depreciation areas
SPRO-FA- AA-Org structure-Copy ref. COD
Explanation:
o Delete unwanted depreciation areas
1. Assign Input tax indicator for Non taxable acquit ion
OBCL
Explanation:
o Assign input tax indicator to company code. System uses the indicator for
non taxable transactions ( asset acquit ion) posted to taxable a/c
1. Assign Chart of Depreciation to Company code
OAOB
1. Specify Account Determination
SPRO-FA-AA-Org. Structure-Asset Classes-Specify a/c determination
Explanation:<< Refer TFIN>>
o Account determination link an Asset Master Record to the GL using the Asset
class.
1. Create screen layout rule
SPRO-FA-AA-Org structure-Asset Classes-Create Screen layout rules
Explanation:
o Screen layout rules determine fields to be displayed ( required/
optional/hidden) in AMR
1. Define Asset number range interval
AS08
1. Define Asset Classes
OAOA
Explanation: << Refer TFIN>>
o Every asset to be assigned to exactly one Asset Class
1. Integration with GL
SPRO-FA-AA-Integration with GL-Define how depreciation areas post to GL
Explanation:
o System can post APC (Acquit ion & Production Cost) of one depreciation
area online. Usually this is Book Dep. 01
o Transactions from other depreciation areas can be posted periodically to GL
if required
1. Assign G/L accounts
A090
Explanation: << Refer TFIN>>
1. Specify financial statement versions for asset reports
OAYN
1. Specify Document Type for Posting of Depreciation
AO71
Explanation:
o Standard doc. type AF is used for depreciation posting
o <, Refer TFIN>>
1. Specify intervals & posting rules
OAYR
Explanation:
o Define how often ( monthly, quarterly, semi annually, annually)
depreciation is posted
o Account Assignment (Cost Centre Posting ) rule for the depreciation
posting run
1. Define depreciation areas
SPRO-FA-AA-Valuation-Depreciation Areas- Define Depreciation areas
Explanation:
o As COD is copied. Depreciation areas defined in COD are used
1. Specify transfer of APC values
OABC
Explanation:
o In this field, you specify the reference depreciation area that provides
values to another depreciation area. The system transfers the posting
amounts of any transactions that affect acquisition and production costs
from this area to the dependent area. A depreciation area can only adopt
values from an area which has a smaller key than itself. No transfer is
therefore possible to area 01
1. Determine Depreciation areas in the Asset class
Tcode: OAYZ
Explanation:
o << Refer TFIN>>
1. Specify Memo Value
Tcode: OAYI
Explanation:
o Here define memo value for each dep area / company code
o Memo value is the amount that is not depreciated to have value of an asset
that has exceeded its useful life
o Memo value activated by an indicator in the asset class
o Memo value ensure fully depreciated assets with NBU of zero are shown in
all legal reports
1. Specify asset classes which will not take memo value into account
Tcode: OAAW
1. Define Depreciation Area currency
Tcode: OAYH
1. Calculation sequence for depreciation
Tcode: AOBK
Explanation:
1. Unplanned Depreciation
Tcode: OABU
Explanation:
o Specify depreciation areas where unplanned depreciation can be allowed
1. Define base method
Tcode: SPRO-FA-AA-Dep-Valuation Method-Dep Key- Calculation Method- Define
base Method / Define declining balance method / Define Maximum amount method
/ Define multilevel method / Period Control Method
Tcode : AFAMP
Explanation:
o Define declining balance method.
o Assign declining balance method to the depreciation keys
1. Maintain depreciation key
Tcode: AFAMA
Explanation:
o <<Refer TFIN>>
1. Assign Accounts
Tcode: AO99
1. Asset Accounting:
Create Asset: AS01
Explanation:
o General Master Data: This part of the master record contains concrete
information about the fixed asset.
o Data for Calculating Asset Values: You can specify depreciation terms in the
asset master record for each depreciation area in the chart of depreciation.
o Use the reference field if you'd like to create an asset master record that is
similar to another asset master record.
o Number of similar assets; this function enables you to create multiple
similar assets in one master transaction. These assets initially differ from
each other only by their main and/or sub-number
o Capitalized on: This date is the default for the asset value date when the
first acquisition is posted
1. Change AMR : AS02
Explanation:
o To change asset master record created in AS01
o To update asset scrap value
o No depreciation calculation during asset shut down: Click time dependent
data - Select asset shutdown- click further intervals click new intervals
Back & save. To re- commission the asset - simply repeat the above step
entering the date for the recommencement of asset and deactivate the
shutdown before saving. Accordingly the depreciation will not be calculated
from the period between the date of the first interval and the date of the
second interval
Display AMR : AS03
Lock AMR : AS05
Explanation:
o Set this indicator, if you want to prevent further acquisitions from being
posted to this asset. Once the blocking indicator is set, you can no longer
post acquisitions to this asset. Asset transfers and asset retirement postings
to blocked fixed assets are still possible.





Delete AMR : AS06
Explanation:
o You can delete an asset master record to which no postings have been
made.
Create Sub Asset : AS11
Explanation:
o The main asset number represents the asset as a whole. Parts of assets can
be represented by different sub-numbers
Create Group Asset Master Record: AS21
Asset Explorer : AW01N
Explanation:
o This function shows all the values of a fixed asset. Planned values are
displayed, as well as values already posted
Choose the pushbutton above the overview tree, to reach the display
transaction for asset master data.
To navigate between depreciation areas in the overview tree, select the
depreciation area you want. Icons indicate the type of depreciation area. The
icon indicates a real depreciation area, and the icon indicates a derived
depreciation area.
Select a transaction line (bottom of screen) and choose display FI document
in order to see the associated document in Financial Accounting. In the
financial document, using menu option Environment Original Document you
will see the purchase order that was used to purchase the asset.

NoteThe Parameters tab page contains information such as the depreciation key,
useful life and index specifications used.

Note: More Functions:
You can use Call asset reports (for example, asset list, asset history sheet).
You can choose Translate currency amounts to have the system translate
currencies. If you call reports in Asset Accounting after using this function, the
reports are displayed in the currency you selected.


Create Down Payment for Asset: F-48
Explanation:
o Posting the down payment.
o Posting the corresponding closing invoice
o Clearing the down payment with the closing invoice
Asset Acquit ion from Vendor : F-90
Asset acquit ion with automatic offsetting entry : ABZON
o Explanation: << Check Top Jobs>>




Asset Retirement with revenue to customers : F-92

Retirement with Revenue without Customer : ABAON
Retirement due to Asset Scrapping : ABAVN

Intracompany Transfers : ABUMN
o Explanation: There are basically three reasons why you might need to carry
out an Intracompany transfer within a company code. One reason is if
changes are made to organizational structures (reclassification of asset
classes, changes to business areas or profit centers, and so on). Second, an
Intracompany transfer might be necessary if account assignments are
incorrect (for example, incorrect asset class).
Post the Post-Capitalization : ABNAN
o Explanation: Post-capitalization represents subsequent corrections to the
acquisition and production costs (APC) of a fixed asset. An example of when
you need this type of correction is if you neglect to add expenditures and
costs linked with the acquisition or assembly of an asset to its APC in a
fiscal year that is now closed. This example can apply to both part assets
and entire complex fixed assets
o
1. Write-Ups
ABZU
Explanation: A write-up is generally understood to be a subsequent change to the
valuation of an asset (reversal of depreciation). Write-ups increase the book value of a
fixed asset.

Asset - Legacy Migration Guidelines.(from face book)

Asset Migration should be handled carefully, as real time integration does not exist
with FI module. Generally, assets are classified into 2 -
Assets acquired/capitalized in the previous year Assets acquired/capitalized in the
current year
The latter is generally uploaded at item / transaction level, while the former at
balance level. AUC / CIP should be uploaded at transaction level. Else, settlement
will not be possible Pre-requisites:
Asset master data configurations should have been completed like asset classes,
depreciation area, depreciation key etc Take over date (Transfer date) should be
configured. The date is of importance from depreciation perspective. It is NOT the
actual data entry date. It represents the value date. There are 2 types of take over
date - End of last closed FY or during FY (Mid year take over)
Implementation:
Asset migration t-codes like AS91/92/93/94 and AS81/82/83/84 will be used
extensively
There are two programs that can be utilized to automatically process legacy assets.
They are RAALTD01 and RAALTD11.
RAALTD01: Uses dialog programming and hence will be slow, but predictable
RAALTD11: Users direct input and hence will be faster. Most of the implementation
uses this option
BDC recording of AS91 t-code: This is done for current year acquisition and AuC
Assets. The transaction level data are entered by clicking the 'Transactions' button
in the application tool bar

Mandatory Fields:
All mandatory fields as defined in the screen layout rule - Asset class, cost center,
description, Plant, quantity, depreciation key, useful life etc
Acquisition amount, Accumulated depreciation value till PY, Accumulated
depreciation value in the CY till take over date for all depreciation areas.

From FI View
The migration programs will create Asset data only and no FI documents are
generated.
FI postings are to be manually created using t-code OASV or ABF1
Former will be used normally, while latter will be used for uploading asset values in
multiple currencies
The asset GL account properties should be changed to 'Non-reconciliation' account
('Set/Reset reconciliation account' option in IMG screen). The same should be
changed after migration
GL accounts for Acquisition Production Cost( APC), accumulated depreciation GL
accounts will be posted manually. The difference (Net Book Value) gets posted to
the conversion account created for assets. This is later reverse posted during TB
upload
After migration, asset values at Current book value should match with the FI values
Useful SAP FI Related Transaction Codes-Pramila

Organizational Structure

1. Define Company code OX02 / Copy Company Code EC01
2. Define / Edit Chart of Accounts OB13 / Copy Chart of Accounts
OBY7
3. Assign Company Code to Chart Of Accounts OB62
4. Maintain Fiscal Year Variant OB29
5. Assign Company Code to Fiscal Year Variant OB37
6. Define Posting Period Variant - OBBO
7. Open and Close Posting Period OB52
8. Assign Posting Period Variant to Company Code - OBBP
9. Define Document Number Ranges FBN1
10. Define Document Types OBA7
11. Define Posting Keys OB41
12. Define Field Status Variant OBC4
13. Assign Company Code to Field Status Variant OBC5
14. Screen Variants for document Entry OB71
15. Define Tolerance group for Employees OBA4
16. Assign User Tolerance Group OB57
17. Define Business Area OX03
18. Company Code Global Parameters OBY6
19. Define Countries OY01
20. Define Parallel currencies OB22

Customer Creation and Payments

1. Define Vendor Account Groups OBD3
2. Define Number Ranges for Vendor Accounts XKN1
3. Assign Number Ranges to Vendor Account Groups OBAS
4. Create Recon Account FS00
5. Define Customer/Vendor Tolerance Group OBA3
6. Define Payment Terms OBB8
7. Create Vendor FK01
8. Post Invoice FB60, Doc KR, number range 19
9. Make incoming payments (full, partial or residual payments) F- 53,
Doc KZ, number range 15

Automatic Payment

10. House Bank Configuration FI12.
Enter Company code and select House Bank tab. Click on the Create bank
to create a new house bank Enter Bank Country and bank key details and
click Bank Accounts.
Enter the Bank Account num and the Bank GL account.
11. Payment Program Configuration FBZP
All Company Codes Enter Sending and Paying Company Code, outgoing
payment with cash discount from.
Paying Company Code Enter Minimum amount of Incoming and outgoing
payment and Form for the Payment advice.
Payment methods by country Select Check will be created, Allowed for
personal payments, Street P.O. box or P.O. box pst code (bank details for
Wire transfer) and RFFOUS_C (RFFOUS_T for wire transfer) as the print
(payment) program.
Payment methods by Company Code Enter min and max amounts and
form for payment transfer. Payment per due day, optimize by bank group
or postal code can also be selected.
Bank Selection If more than one house bank, ranking order can be given.
Under Amounts, amount available for outgoing payment should be given.
Under Accounts, enter bank-clearing account for bank sub
account.
12. Define Check numbers FCHI and Void Reasons - FCHV
13. Payment Run F110
Enter Run Date and Identification and go to parameters tab. Enter
Company codes, payment methods, next pay date and vendor accounts.
Go to Additional Log Tab and select Due date check, Payment method
selection in all cases and line items of the payment documents. Go to Print
out/data medium tab, enter variant against the Payment program and
select Maintain Variants. Enter Paying company code, House bank details,
and check lot number. Select Print Checks and Print payment summary for
checks and Print payment advice notes for Wire(enter printer and select
print immediately). Also make no. of
sample printouts to zero. Then execute Proposal, Payment run and
Printout. Number range 20 should be defined.

General Ledger
1. Define G/L Account Groups OBD4
2. Define Retained Earnings Account OB53
3. Journal Entry FB01, F-02, FB50, Document Change / Display FB02 /
FB03
4. Recurring Document FBD1, FBD2, FBD3, F.56 - Delete
5. Sample Document F-01, FBM2, FBM3, F.57 - Delete
6. Individual Reversal FB08, Mass Reversal F.08
7. Parked Documents FBV0 Post/Delete, FBV2- Change, FBV3 -
Display
8. FS10N Display Acct Balances, FBL3N Display Change Line Items, F-
03 - Clear
9. F.19 Clearing of GR/IR account.

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