Copy Reference Chart of Depreciation OAP1 Change Name of Chart of Depreciation
Delete Depreciation Areas not needed OAP1 Assign chart of Depreciation to Company code OAB1 Specify number assignment across company codes (optional) AO11 Specify Account Determination Explanation : Enter account determination key & it's description SPRO FA(N)- AA Org structure Asset Classes Specify account determination Create Screen Layout Rule SPRO FA(N) AA Org Structure Asset Class Create screen layout rule Define screen Layout rule for Asset Master Data Explanation : Screen layout defined for each key created in earlier step OA77 Define Asset Number Range Interval AS08 Asset Class -----Explanation: Asset Class defined at client level They apply to all company codes Assign: Account Determination, Screen Layout rule, Number Range Assignment, Whether AC is blocked OAOA Define Depreciation Areas Explanation: Define type of value managed for acquit ion / net book value. Some options only +ve value / zero allowed etc SPRO FA(N) AA- Valuation Depreciation areas Define Depreciation Areas Specify transfer of APC ( Acquit ion & Production cost) values Explanation: Transfer asset values from specified depreciation area to another depreciation area OABC Specify Transfer of Depreciation Terms OABD Determine Depreciation Term for the Asset Class Explanation: Determine depreciation terms ( Depreciation Key + Useful Life + Screen Layout rule) for the Asset Class OAYZ Deactivate Asset Class at client Level AM05 Define how depreciation areas post to GL Explanation: Options: 1. Depreciation post to GL a/c in real time 2. No depreciation posted to GL 3. Post Depreciation & APPC periodically 4. Post depreciation only SPRO FA(N) AA Integration with GL Define how depreciation areas post to GL Maintain Depreciation Key Activate Account assignment objects SPRO- FA(N) AA Integration with GL Additional account assignment activate account assignment objects Specify Account assignment type ACSET Assign GL account AO90
1. Copy reference chart of depreciation Tcode: EC08 Explanation: o COD is a list of depreciation areas o COD must be assigned to a company code o SAP provides ref. COD which we need to copy & create our own COD o Can delete depreciation areas not used 1. Specify description of chart of depreciation Tcode: SPRO-FA - AA-Org structure-Copy Ref. COD 1. Copy / Delete Depreciation areas SPRO-FA- AA-Org structure-Copy ref. COD Explanation: o Delete unwanted depreciation areas 1. Assign Input tax indicator for Non taxable acquit ion OBCL Explanation: o Assign input tax indicator to company code. System uses the indicator for non taxable transactions ( asset acquit ion) posted to taxable a/c 1. Assign Chart of Depreciation to Company code OAOB 1. Specify Account Determination SPRO-FA-AA-Org. Structure-Asset Classes-Specify a/c determination Explanation:<< Refer TFIN>> o Account determination link an Asset Master Record to the GL using the Asset class. 1. Create screen layout rule SPRO-FA-AA-Org structure-Asset Classes-Create Screen layout rules Explanation: o Screen layout rules determine fields to be displayed ( required/ optional/hidden) in AMR 1. Define Asset number range interval AS08 1. Define Asset Classes OAOA Explanation: << Refer TFIN>> o Every asset to be assigned to exactly one Asset Class 1. Integration with GL SPRO-FA-AA-Integration with GL-Define how depreciation areas post to GL Explanation: o System can post APC (Acquit ion & Production Cost) of one depreciation area online. Usually this is Book Dep. 01 o Transactions from other depreciation areas can be posted periodically to GL if required 1. Assign G/L accounts A090 Explanation: << Refer TFIN>> 1. Specify financial statement versions for asset reports OAYN 1. Specify Document Type for Posting of Depreciation AO71 Explanation: o Standard doc. type AF is used for depreciation posting o <, Refer TFIN>> 1. Specify intervals & posting rules OAYR Explanation: o Define how often ( monthly, quarterly, semi annually, annually) depreciation is posted o Account Assignment (Cost Centre Posting ) rule for the depreciation posting run 1. Define depreciation areas SPRO-FA-AA-Valuation-Depreciation Areas- Define Depreciation areas Explanation: o As COD is copied. Depreciation areas defined in COD are used 1. Specify transfer of APC values OABC Explanation: o In this field, you specify the reference depreciation area that provides values to another depreciation area. The system transfers the posting amounts of any transactions that affect acquisition and production costs from this area to the dependent area. A depreciation area can only adopt values from an area which has a smaller key than itself. No transfer is therefore possible to area 01 1. Determine Depreciation areas in the Asset class Tcode: OAYZ Explanation: o << Refer TFIN>> 1. Specify Memo Value Tcode: OAYI Explanation: o Here define memo value for each dep area / company code o Memo value is the amount that is not depreciated to have value of an asset that has exceeded its useful life o Memo value activated by an indicator in the asset class o Memo value ensure fully depreciated assets with NBU of zero are shown in all legal reports 1. Specify asset classes which will not take memo value into account Tcode: OAAW 1. Define Depreciation Area currency Tcode: OAYH 1. Calculation sequence for depreciation Tcode: AOBK Explanation: 1. Unplanned Depreciation Tcode: OABU Explanation: o Specify depreciation areas where unplanned depreciation can be allowed 1. Define base method Tcode: SPRO-FA-AA-Dep-Valuation Method-Dep Key- Calculation Method- Define base Method / Define declining balance method / Define Maximum amount method / Define multilevel method / Period Control Method Tcode : AFAMP Explanation: o Define declining balance method. o Assign declining balance method to the depreciation keys 1. Maintain depreciation key Tcode: AFAMA Explanation: o <<Refer TFIN>> 1. Assign Accounts Tcode: AO99 1. Asset Accounting: Create Asset: AS01 Explanation: o General Master Data: This part of the master record contains concrete information about the fixed asset. o Data for Calculating Asset Values: You can specify depreciation terms in the asset master record for each depreciation area in the chart of depreciation. o Use the reference field if you'd like to create an asset master record that is similar to another asset master record. o Number of similar assets; this function enables you to create multiple similar assets in one master transaction. These assets initially differ from each other only by their main and/or sub-number o Capitalized on: This date is the default for the asset value date when the first acquisition is posted 1. Change AMR : AS02 Explanation: o To change asset master record created in AS01 o To update asset scrap value o No depreciation calculation during asset shut down: Click time dependent data - Select asset shutdown- click further intervals click new intervals Back & save. To re- commission the asset - simply repeat the above step entering the date for the recommencement of asset and deactivate the shutdown before saving. Accordingly the depreciation will not be calculated from the period between the date of the first interval and the date of the second interval Display AMR : AS03 Lock AMR : AS05 Explanation: o Set this indicator, if you want to prevent further acquisitions from being posted to this asset. Once the blocking indicator is set, you can no longer post acquisitions to this asset. Asset transfers and asset retirement postings to blocked fixed assets are still possible.
Delete AMR : AS06 Explanation: o You can delete an asset master record to which no postings have been made. Create Sub Asset : AS11 Explanation: o The main asset number represents the asset as a whole. Parts of assets can be represented by different sub-numbers Create Group Asset Master Record: AS21 Asset Explorer : AW01N Explanation: o This function shows all the values of a fixed asset. Planned values are displayed, as well as values already posted Choose the pushbutton above the overview tree, to reach the display transaction for asset master data. To navigate between depreciation areas in the overview tree, select the depreciation area you want. Icons indicate the type of depreciation area. The icon indicates a real depreciation area, and the icon indicates a derived depreciation area. Select a transaction line (bottom of screen) and choose display FI document in order to see the associated document in Financial Accounting. In the financial document, using menu option Environment Original Document you will see the purchase order that was used to purchase the asset.
NoteThe Parameters tab page contains information such as the depreciation key, useful life and index specifications used.
Note: More Functions: You can use Call asset reports (for example, asset list, asset history sheet). You can choose Translate currency amounts to have the system translate currencies. If you call reports in Asset Accounting after using this function, the reports are displayed in the currency you selected.
Create Down Payment for Asset: F-48 Explanation: o Posting the down payment. o Posting the corresponding closing invoice o Clearing the down payment with the closing invoice Asset Acquit ion from Vendor : F-90 Asset acquit ion with automatic offsetting entry : ABZON o Explanation: << Check Top Jobs>>
Asset Retirement with revenue to customers : F-92
Retirement with Revenue without Customer : ABAON Retirement due to Asset Scrapping : ABAVN
Intracompany Transfers : ABUMN o Explanation: There are basically three reasons why you might need to carry out an Intracompany transfer within a company code. One reason is if changes are made to organizational structures (reclassification of asset classes, changes to business areas or profit centers, and so on). Second, an Intracompany transfer might be necessary if account assignments are incorrect (for example, incorrect asset class). Post the Post-Capitalization : ABNAN o Explanation: Post-capitalization represents subsequent corrections to the acquisition and production costs (APC) of a fixed asset. An example of when you need this type of correction is if you neglect to add expenditures and costs linked with the acquisition or assembly of an asset to its APC in a fiscal year that is now closed. This example can apply to both part assets and entire complex fixed assets o 1. Write-Ups ABZU Explanation: A write-up is generally understood to be a subsequent change to the valuation of an asset (reversal of depreciation). Write-ups increase the book value of a fixed asset.
Asset - Legacy Migration Guidelines.(from face book)
Asset Migration should be handled carefully, as real time integration does not exist with FI module. Generally, assets are classified into 2 - Assets acquired/capitalized in the previous year Assets acquired/capitalized in the current year The latter is generally uploaded at item / transaction level, while the former at balance level. AUC / CIP should be uploaded at transaction level. Else, settlement will not be possible Pre-requisites: Asset master data configurations should have been completed like asset classes, depreciation area, depreciation key etc Take over date (Transfer date) should be configured. The date is of importance from depreciation perspective. It is NOT the actual data entry date. It represents the value date. There are 2 types of take over date - End of last closed FY or during FY (Mid year take over) Implementation: Asset migration t-codes like AS91/92/93/94 and AS81/82/83/84 will be used extensively There are two programs that can be utilized to automatically process legacy assets. They are RAALTD01 and RAALTD11. RAALTD01: Uses dialog programming and hence will be slow, but predictable RAALTD11: Users direct input and hence will be faster. Most of the implementation uses this option BDC recording of AS91 t-code: This is done for current year acquisition and AuC Assets. The transaction level data are entered by clicking the 'Transactions' button in the application tool bar
Mandatory Fields: All mandatory fields as defined in the screen layout rule - Asset class, cost center, description, Plant, quantity, depreciation key, useful life etc Acquisition amount, Accumulated depreciation value till PY, Accumulated depreciation value in the CY till take over date for all depreciation areas.
From FI View The migration programs will create Asset data only and no FI documents are generated. FI postings are to be manually created using t-code OASV or ABF1 Former will be used normally, while latter will be used for uploading asset values in multiple currencies The asset GL account properties should be changed to 'Non-reconciliation' account ('Set/Reset reconciliation account' option in IMG screen). The same should be changed after migration GL accounts for Acquisition Production Cost( APC), accumulated depreciation GL accounts will be posted manually. The difference (Net Book Value) gets posted to the conversion account created for assets. This is later reverse posted during TB upload After migration, asset values at Current book value should match with the FI values Useful SAP FI Related Transaction Codes-Pramila
Organizational Structure
1. Define Company code OX02 / Copy Company Code EC01 2. Define / Edit Chart of Accounts OB13 / Copy Chart of Accounts OBY7 3. Assign Company Code to Chart Of Accounts OB62 4. Maintain Fiscal Year Variant OB29 5. Assign Company Code to Fiscal Year Variant OB37 6. Define Posting Period Variant - OBBO 7. Open and Close Posting Period OB52 8. Assign Posting Period Variant to Company Code - OBBP 9. Define Document Number Ranges FBN1 10. Define Document Types OBA7 11. Define Posting Keys OB41 12. Define Field Status Variant OBC4 13. Assign Company Code to Field Status Variant OBC5 14. Screen Variants for document Entry OB71 15. Define Tolerance group for Employees OBA4 16. Assign User Tolerance Group OB57 17. Define Business Area OX03 18. Company Code Global Parameters OBY6 19. Define Countries OY01 20. Define Parallel currencies OB22
Customer Creation and Payments
1. Define Vendor Account Groups OBD3 2. Define Number Ranges for Vendor Accounts XKN1 3. Assign Number Ranges to Vendor Account Groups OBAS 4. Create Recon Account FS00 5. Define Customer/Vendor Tolerance Group OBA3 6. Define Payment Terms OBB8 7. Create Vendor FK01 8. Post Invoice FB60, Doc KR, number range 19 9. Make incoming payments (full, partial or residual payments) F- 53, Doc KZ, number range 15
Automatic Payment
10. House Bank Configuration FI12. Enter Company code and select House Bank tab. Click on the Create bank to create a new house bank Enter Bank Country and bank key details and click Bank Accounts. Enter the Bank Account num and the Bank GL account. 11. Payment Program Configuration FBZP All Company Codes Enter Sending and Paying Company Code, outgoing payment with cash discount from. Paying Company Code Enter Minimum amount of Incoming and outgoing payment and Form for the Payment advice. Payment methods by country Select Check will be created, Allowed for personal payments, Street P.O. box or P.O. box pst code (bank details for Wire transfer) and RFFOUS_C (RFFOUS_T for wire transfer) as the print (payment) program. Payment methods by Company Code Enter min and max amounts and form for payment transfer. Payment per due day, optimize by bank group or postal code can also be selected. Bank Selection If more than one house bank, ranking order can be given. Under Amounts, amount available for outgoing payment should be given. Under Accounts, enter bank-clearing account for bank sub account. 12. Define Check numbers FCHI and Void Reasons - FCHV 13. Payment Run F110 Enter Run Date and Identification and go to parameters tab. Enter Company codes, payment methods, next pay date and vendor accounts. Go to Additional Log Tab and select Due date check, Payment method selection in all cases and line items of the payment documents. Go to Print out/data medium tab, enter variant against the Payment program and select Maintain Variants. Enter Paying company code, House bank details, and check lot number. Select Print Checks and Print payment summary for checks and Print payment advice notes for Wire(enter printer and select print immediately). Also make no. of sample printouts to zero. Then execute Proposal, Payment run and Printout. Number range 20 should be defined.
The Relationship of Compliance with the Philippine Stock Exchange Corporate Governance Guidebook and Return Of Equity of Selected Publicly Listed Companies in The Philippines For The Reporting Years 2012 and 2013