PURCHASES

1 Duplicate copy of check (if checking account)

2 Disbursement Voucher
3 Purchase Request
4 Certification from BAC (Bids and Awards Committee) that items purchased
are included in the Annual Procurement Plan (APP).

5 Official Receipt or RER w/ justification that such supplies and materials are
necessary and are only available from the supplier with no business permit.

6 Approved Purchase Order
7 Abstract for Quotation
8 Request for Quotation (3 suppliers)
9 Delivery Receipt
10 Letter Request for Inspection
11 Inspection and Acceptance Report
12 Summary of RIS
13 Requisition & Issue Slip
14 Inventory Custodian Slip (ICS) or Property Acknowledgment Receipt
(PAR)




TRAVEL/SEMINARS/INSET

1 Duplicate copy of check (if checking account)
2 Training Course Design w/ Budget
3 National/Regional/Division Memorandum
4 Approved Travel Order
5 Itinerary of Travel (Appendix A)
6 Bus Tickets
7 Official Receipts for Registration Fee
8 Certificate of Appearance/Attendance
(if photocopy, should be AUTHENTICATED)

9 Certificate of Travel Completed (Appendix B)
10 Narrative Report/Output of Training

Travel claim should be based on the fare matrix issued in areas of travel.
Taxi fare shall be allowed if such service is available to the area of travel and
must be within the city proper only and supported with Official Receipt.









REPAIR & MAINTENANCE

1 Duplicate copy of check (if checking account)
2 Disbursement Voucher
3 Pre Inspection Report
4 Approved Program of Work
5 Bill of Materials
6 Purchase Request
7 Certification from BAC (Bids and Awards Committee) that items purchased
are included in the Annual Procurement Plan (APP).

8 Official Receipt or RER w/ justification that such supplies and materials are
necessary and are only available from the supplier with no business permit.

9 Approved Purchase Order/Job Order (Labor)
10 Abstract for Quotation
11 Request for Quotation (3 suppliers)
12 Delivery Receipt
13 Letter Request for Inspection
14 Inspection and Acceptance Report
15 Requisition & Issue Slip
16 School Post-Inspection Report & Recommendation
17 Division Post-Inspection Report & Recommendation
18 Waste Material Report



PHOTOCOPY

1 Duplicate copy of check (if checking account)
2 Disbursement Voucher
3 Purchase Request
4 Official Receipt or RER w/ justification that such supplies and materials are
necessary and are only available from the supplier with no business permit.

5 Approved Purchase Order
6 Abstract for Quotation
7 Request for Quotation (3 suppliers)
8 Delivery Receipt
9 Letter Request for Inspection
10 Inspection and Acceptance Report
11 Statement of Photocopy
12 Requisition & Issue Slip







FEEDING PROGRAM

1 Duplicate copy of check (if checking account)
2 Disbursement Voucher
3 List of Beneficiary and its Nutritional status before and after the Feeding
Program.
4 Menu
5 Purchase Request
6 Certification from BAC (Bids and Awards Committee) that items purchased
are included in the Annual Procurement Plan (APP).

7 Official Receipt or RER w/ justification that such supplies and materials are
necessary and are only available from the supplier with no business permit.

8 Approved Purchase Order
9 Abstract for Quotation
10 Request for Quotation (3 suppliers)
11 Delivery Receipt
15 Letter Request for Inspection
16 Inspection and Acceptance Report
17 Requisition & Issue Slip
18 Accomplishment Report




School Building Requirements
(Partial Payment)

1. Billing Request
2. Certificate of Payment
3. Statement of Work Accomplishment
4. Program of Work
5. Notice of Award
6. Signed Contract
7. General and Special Conditions of Contract
8. Notice to Proceed
9. Photograph of Accomplishment
10. Certificate of Completion
11. Inspection Report (per DepEd Order No. 104 series of 2011)
12. Certificate of Acceptance





School Building Requirements
(Final Payment)

1. Billing Request
2. Certificate of Payment
3. Statement of Work Accomplishment
4. Program of Work
5. Notice of Award
6. Signed Contract
7. General and Special Conditions of Contract
8. Notice to Proceed
9. Photograph of Accomplishment
10. Certificate of Completion
11. Inspection Report and Recommendation (per DepEd Order
No.5 series of 2010)
12. Inspection Report (per DepEd Order No. 104 series of 2011)
13. Certificate of Acceptance



MATERNITY CLAIM/BENEFIT
REQUIREMENTS

1 Obligation Request
2 Disbursement Voucher (with ATM #)
3 Supplementary payroll/service record
4 Special Order for return to duty
5 Application for return to duty
6 F 86 (Fit to work)
7 Birth certificate
8 Special order for leave
9 Approved F6
10 F 41 (Medical certificate)
11 Service Record (updated)








SALARY REQUIREMENTS
FOR SUBSTITUTE

1 Obligation Request
2 Disbursement Voucher (with ATM #)
3 Approved Appointment Paper
4 Daily Time Record (per month)
5 Oath of Office
6 Statement of Assets and Liabilities
7 First Day of Service
8 Assignment Order
9 Clearance









SALARY REQUIREMENTS
FOR NEWLY APPOINTED TEACHER
(Division Office Budget)
1 Obligation Request
2 Disbursement Voucher
3 DTR
4 Supplementary Report of Service (Form 7)
5 Approved Appointment Paper
6 Approved Promotional Appointment of Incumbent in case of Natural
Vacancy
7 Approved Plantilla (Extension Positions/New Item/Newly Created
Positions)
8 Taxpayers Record Update (2305)/(1902)
9 For ATM Paid Stations, Form A & Photo Copy ATM Card
10 Sworn Statement of Assets & Liabilities
11 Oath of Office
12 Assignment Order
13 Certificate of First Day of Service




SALARY REQUIREMENTS
FOR NEWLY APPOINTED TEACHER
(PSU)
1 Approved Appointment Paper
2 Approved Promotional Appointment of Incumbent in case of Natural
Vacancy
3 Approved Plantilla (Extension Positions/New Item/Newly Created
Positions)
4 Taxpayers Record Update (2305)/(1902)
5 Form A & Photo Copy ATM Card or deposit slip
6 Sworn Statement of Assets & Liabilities
7 Assignment Order
8 Oath of Office
9 Certificate of First Day of Service
10 201 File (shall contain one copy each of the following documents)
a. Form 212 (Personal Data Sheet)
b. Approved Appointment Paper
c. Approved Promotional Appointment of Incumbent in case of
Natural Vacancy
d. Approved Plantilla (Extension Positions/New Item/Newly Created
Positions)
e. Taxpayers Record Update (2305)/(1902)
f. Form A & Photo Copy ATM Card or deposit slip
g. Sworn Statement of Assets & Liabilities
h. Assignment Order
i. Oath of Office
j. Certificate of First Day of Service
k. Birth Certificate
l. Marriage Contract
m. DTR
Additional requirements for transferees Other Division
1 BIR Form 2316
2 Certification Service Credits
3 Division Clearance
4 Certification of Last Payment/Last Salary and Other Benefits
Received









LOYALTY PAY

1 Obligation Request
2 Disbursement Voucher (with ATM #)/Payroll
3 Updated Service Record
4 Report of entitled personnel on Loyalty Pay for calendar year














SALARY DIFFERENTIAL
(DUE TO STEP INCREMENT)

1 Approved Plantilla for Step Increment
2 Notice of Step Increment (NOSI)
3 Updated Service Record
4 Supplementary Payroll with PVP Report
5 Payslip (Unadjusted and Adjusted)
6 Payroll for Mid-Year & Year End Bonus
7 Bonus and Cash Gift










SALARY DIFFERENTIAL
(DUE TO PROMOTION)

1 Approved Appointment
2 Approved Appointment (Incumbent)
3 Certificate of First Day of Service
4 Updated Service Record
5 Supplementary Payroll with PVP Report
6 Payslip (Unadjusted and Adjusted)
7 Payroll for Mid-Year and Year End
8 Bonus and Cash Gift










SALARY DIFFERENTIAL
(DUE TO ERF)

1 Approved Appointment
2 Approved Appointment (Incumbent)
3 Certificate of First Day of Service
4 Updated Service Record
5 Supplementary Payroll with PVP Report
6 Payslip (Unadjusted and Adjusted)
7 ERF Documents
8 Payroll for Mid-Year and Year End
9 Bonus and Cash Gift