CONCEPTS A. Cost classifications for: 1. Financial statement preparation. 2. Predicting cost behavior. 3. Assigning costs to cost objects. 4. Making decisions B. Least-squares regression computations using Microsoft Excel. C. Cost of Quality. Page | 2 THE PLANNING AND CONTROL CYCLE
He who fails to plan, plans to fail Planning is the most basic of all managerial functions. Planning involves selecting from a number of alternative courses of action the means of achieving specified goals or objectives. All other managerial functions such as organizing, staffing, controlling, etc. are based upon the attainment of goals according to plans. Planning involves selecting not only the companys objectives, but also the means of reaching them. This type of approach cannot take place in a vacuum. Good planning must consider the nature of the future in which planning decisions and actions are intended to operate. Planning is answering, in advance, the questions: what to do, how to do it, when to do it, and who is going to do it? Planning bridges the gap from where we are to where we want to go. Without planning, events are left to chance. There are four major reasons to plan: To offset uncertainty and change. Change is accelerating based on new technologies that impact one another. Business is becoming more complex due to more external regulations. Change and complexity create this uncertainty. To focus attention on objectives. Your company is more efficient because you have determined where you want to go and then focus on getting there. To gain economical operations. Resources are allocated effectively to achieve your goals. To facilitate control. There is an implied risk and lack of control in not planning. You and your company are left to the mercy of chance.
Page | 3 Department Budget Actual Variance Food Bakery 1,100 $ 1,050 $ (50) $ Meat 2,500 2,700 200 Fish 1,500 1,750 250 Dairy 1,500 1,500 - Total food 6,600 7,000 400 Labor Manager and chef 2,000 2,000 - Counter 800 1,000 200 Total labor 2,800 3,000 200 Total Sandwich Costs 9,400 $ 10,000 $ 600 $ Number of Sandwiches sold 4,100 4,100 - Danny's Sandwich Shop Store Budget versus Actual October 31, 2010
Possible Questions: Why were costs higher if we sold the budgeted amount of sandwiches? Why are costs of meat, fish and counter labor so high? And will this continue? Was there excess waste of meat and fish? Did the cost per pound rise suddenly? Were customers given larger portions than expected? Was there overtime required for counter staff?
Page | 4 Why Plan? Some business executives have made some of the following comments regarding planning: too much of a hassle a waste of time plans are never any good because they always change The net result is that theyre saying: we dont want to think about our business and what it is, where its going and what we can do about it! Planning is a part of business and should never be considered a waste of time or a hassle. Plans can and possibly should change as our model, or paradigm, of future events changes. An example of what will happen with that thought process is seen is a paradigm-shifting experience as told by Frank Koch in Proceedings, the magazine of the Naval Institute i . Two battleships assigned to the training squadron had been at sea on maneuvers in heavy weather for several days. I was serving on the lead battleship and was on watch on the bridge as night fell. The visibility was poor with patchy fog, so the captain remained on the bridge keeping an eye on all activities. Shortly after dark, the lookout on the wing of the bridge reported, Light, bearing on the starboard bow. Is it steady or moving astern? the captain called out. The lookout replied, Steady, captain, which meant we were on a dangerous collision course with that ship. The captain then called to the signalman, Signal that ship: We are on a collision course, advise you change course 20 degrees. Back came a signal, Advisable for you to change course 20 degrees.
i The 7 Habits of Highly Effective People, Stephen R. Covey, A Fireside Book Published by Simon & Schuster, 1990. Page | 5 The captain said, Send, Im a captain, change course 20 degrees. Im a seaman second class, came the reply. You had better change course 20 degrees. By that time, the captain was furious. He spat out, Send, Im a battleship. Change course 20 degrees. Back came the flashing light, Im a lighthouse. We changed course. The planning process is simply a rational approach to the future. The only things certain about the future are change and uncertainty as to its outcome. Planning provides the rudder to guide the course of the business through the problems and opportunities of the future. Without planning, a business may be left to flounder on the sears of uncertainty. A well thought-out business plan will assist in steering the business. Plans have a need for flexibility. Since plans are based upon assumptions, as these assumptions deviate from expectations, the plan must be updated. Page | 6 AN OVERVIEW OF COST CLASSIFICATIONS Purpose of classification Cost classifications Preparing an income statement and balance sheet Product costs Direct materials Direct labor Manufacturing overhead Period costs (nonmanufacturing costs) Selling costs Administrative costs Predicting changes in cost due to changes in activity Variable costs Fixed costs Mixed costs Assigning costs Direct costs Indirect costs Making decisions Differential costs Sunk costs Opportunity costs
Page | 7 COST CLASSIFICATIONS IN MANUFACTURING COMPANIES
Page | 8 COST CLASSIFICATIONS TO PREDICT COST BEHAVIOR To predict how costs react to changes in activity, costs are often classified as variable or fixed. Categories of costs: Fixed Semi-fixed (step) Variable Semi-variable (mixed) Dependent variable total cost Independent variable activity cost driver Cost structures TC = VC + FC Less risk cost structures dominated by VC More risk cost structures dominated by FC Page | 9 VARIABLE COSTS Variable cost behavior can be summarized as follows: Variable Cost Behavior In Total Per Unit Total variable cost increases and decreases in proportion to changes in activity. Variable cost per unit is constant. EXAMPLE: A company manufactures microwave ovens. Each oven requires a timing device that costs $30. The cost per unit and the total cost of the timing device at various levels of activity (i.e., number of ovens produced) would be: Cost per Number of Total Variable Timing Ovens CostTiming Device Produced Devices $30 1 $30 $30 10 $300 $30 100 $3,000 $30 200 $6,000
Costs that change with a change in volume of activity or change in cost drivers
- 50 100 150 200 250 300 350 400 450 - 5 10 15 Page | 10 FIXED COSTS Fixed cost behavior can be summarized as follows: Fixed Cost Behavior In Total Per Unit Total fixed cost is not affected by changes in activity (i.e., total fixed cost remains constant even if activity changes). Fixed cost per unit decreases as the activity level rises and increases as the activity level falls. EXAMPLE: Assume again that a company manufactures microwave ovens. The company pays $9,000 per month to rent its factory building. The total cost and the cost per unit of rent at various levels of activity would be: Rent Cost per Month Number of Ovens Produced Rent Cost per Oven $9,000 1 $9,000 $9,000 10 $900 $9,000 100 $90 $9,000 200 $45 - 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 10,000 - 2 4 6 8 10 12 14 16
Cost that remain unchanged as volume changes within the relevant range of activity or change in cost driver. Relevant Range valid within a certain range of activity Given enough time, there are no fixed costs Different costs have different relevant ranges
Page | 11 TYPES OF FIXED COSTS Committed fixed costs relate to investment in plant, equipment, and basic administrative structure. It is difficult to reduce these fixed costs in the short-term. Examples include: Equipment depreciation. Real estate taxes. Salaries of key operating personnel. Discretionary fixed costs arise from annual decisions by management to spend in certain areas. These costs can often be reduced in the short-term. Examples include: Advertising; public relations. Research; management development programs. At the dawn of television history there were two distinct paths of technology experimented with by researchers. Early inventors attempted to either build a mechanical television system based on the technology of Paul Nipkow's rotating disks; or they attempted to build an electronic television system using a cathode ray tube developed independently in 1907 by English inventor A.A. Campbell- Swinton and Russian scientist Boris Rosing. Electronic television systems worked better and eventual replaced mechanical systems. The very first prototype for a plasma display monitor was invented in July 1964 at the University of Illinois by professors Donald Bitzer and Gene Slottow, and then graduate student Robert Willson. However, it was not until after the advent of digital and other technologies that successful plasma televisions became possible. According to Wikepedia "a plasma display is Page | 12 an emissive flat panel display where light is created by phosphors excited by a plasma discharge between two flat panels of glass." Various forms of plasma screens have been in use since 1983. The first plasma TV screen for general public use was retailed in 1997 by Fujitsu, followed by Phillips and then Pioneer. All were 42 inches in size, and the prices were around $15,000. LG Electronics PN4500 42PN4500 42-Inch Plasma 720p 600Hz TV (Black) by LG See the Amazon Page for this brand 4.8 out of 5 stars See all reviews (18 customer reviews)
List Price: $449.99 Price: $439.97
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May-June 1932
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Page | 15 A GRAPHIC VIEW OF COST BEHAVIOR 100 200 0 $3,000 $6,000 Microwaves produced Total Variable Cost
100 200 0 $9,000 Microwaves produced Total Fixed Cost
RELEVANT RANGE If activity changes enough, fixed costs may change. For example, if microwave production were doubled, another factory building might have to be rented. The relevant range is the range of activity within which the assumptions that have been made about variable and fixed costs are valid. For example, the relevant range within which total fixed factory rent is $9,000 per month might be 1 to 200 microwaves produced per month. Range of activity over which the theoretical cost behavior pattern is assumed to describe actual costs costs may not behave outside relevant range. Different costs can have different relevant ranges.
Page | 16 STEP COSTS Fixed costs over one range of activity and shifts abruptly to a different level and are fixed in those adjacent ranges of activities. A cost that increases with volume in steps (semi-fixed cost), i.e. supervisor (can only handle so many people), warehouse/manufacturing space.
Fixed costs are referred to as capacity costs as they represent the resources that provide the capability of making goods and services. - 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000 Q 2 4 6 8 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40 42 44 46 48 50 52 Step Costs Page | 17 MIXED COSTS A mixed (or semi-variable) cost contains elements of both variable and fixed costs. Example: Lori Yang leases an automated photo developer for $2,500 per year plus 2 per photo developed.
Equation of a straight line: Y = a + bX Y = $2,500 + $0.02X
Page | 18 SCATTERGRAPH METHOD As the first step in the analysis of a mixed cost, cost and activity should be plotted on a scattergraph. This helps to quickly diagnose the nature of the relation between cost and activity. Example: Piedmont Wholesale Florists has maintained records of the number of orders and billing costs in each quarter over the past several years. Quarter Number of Orders Billing Costs Year 11st 1,500 $42,000 2nd 1,900 $46,000 3rd 1,000 $37,000 4th 1,300 $43,000 Year 21st 2,800 $54,000 2nd 1,700 $47,000 3rd 2,100 $51,000 4th 1,100 $42,000 Year 31st 2,000 $48,000 2nd 2,400 $53,000 3rd 2,300 $49,000 These data are plotted on the next page, with the activity (number of orders) on the horizontal X axis and the cost (billing costs) on the vertical Y axis.
Page | 19 A COMPLETED SCATTERGRAPH
The relation between the number of orders and the billing cost is approximately linear. (A straight line that seems to reflect this basic relation was drawn with a ruler on the scattergraph.) Because a straight line seems to be a reasonable fit to the data, we can proceed to estimate the variable and fixed elements of the cost using one of the following methods. 1. High-low method. 2. Least-squares regression method.
$0 $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 0 500 1,000 1,500 2,000 2,500 3,000 $48,000 Number of Orders B i l l i n g
C o s t s X Y Regression Line Page | 20 ANALYSIS OF MIXED COSTS: HIGH-LOW METHOD EXAMPLE: Kohlson Company has incurred the following shipping costs over the past eight months: Units Sold Shipping Cost January .. 6,000 $66,000 February . 5,000 $65,000 March ..... 7,000 $70,000 April ....... 9,000 $80,000 May ........ 8,000 $76,000 June ....... 10,000 $85,000 July ........ 12,000 $100,000 August .... 11,000 $87,000 With the high-low method, only the periods in which the lowest activity and the highest activity occurred are used to estimate the variable and fixed components of the mixed cost. Units Sold Shipping Cost High activity level, July .. 12,000 $100,000 Low activity level, February 5,000 65,000 Change ......................... 7,000 $ 35,000 Change in cost $35,000 Variable cost= = =$5 per unit Change in activity 7,000 units
Fixed cost = Total cost - Variable cost element = $100,000 - (12,000 units $5 per unit) = $40,000
The cost formula for shipping cost is: Y = $40,000 + $5X
Page | 21 EVALUATION OF THE HIGH-LOW METHOD
The high-low method suffers from two major defects: 1. It throws away all but two data points. 2. The periods with the highest and lowest volumes are often unusual (outliers).
. $0 $20,000 $40,000 $60,000 $80,000 $100,000 0 2,000 4,000 6,000 8,000 10,000 12,000 Units Sold S h i p p i n g
C o s t s Y X Variable Cost $5/unit Fixed Cost $40,000 low level of activity high level of activity Page | 22 LEAST-SQUARES REGRESSION METHOD The least-squares regression method for analyzing mixed costs uses mathematical formulas to determine the regression line that minimizes the sum of the squared errors.
Page | 23 LEAST-SQUARES REGRESSION (continued) Example: Montrose Hospital operates a cafeteria for employees. Management would like to know how cafeteria costs are affected by the number of meals served. Meals Served X Total Cost Y April ......... 4,000 $9,500 May ......... 1,000 $4,000 June ......... 3,000 $8,000 July .......... 5,000 $10,000 August ..... 10,000 $19,500 September 7,000 $14,000 Statistical software or a spreadsheet program can do the computations required by the least-squares method. The results in this case are: Intercept (fixed cost) .... $2,433 Slope (variable cost) ..... $1.68 r 2 ................................. 0.99 Statistical software or a spreadsheet program can do the computations required by the least-squares method. The results in this case are: Month x y xy x 2 y 2 Apr 4,000.00 9,500.00 38,000,000.00 16,000,000.000 90,250,000.00 May 1,000.00 4,000.00 4,000,000.00 1,000,000.000 16,000,000.00 Jun 3,000.00 8,000.00 24,000,000.00 9,000,000.000 64,000,000.00 Jul 5,000.00 10,000.00 50,000,000.00 25,000,000.000 100,000,000.00 Aug 10,000.00 19,500.00 195,000,000.00 100,000,000.000 380,250,000.00 Sep 7,000.00 14,000.00 98,000,000.00 49,000,000.000 196,000,000.00 30,000.00 65,000.00 409,000,000.00 200,000,000.000 846,500,000.00 a= 2,433.33 b= 1.68 r 2 = 0.99618898
Page | 24 The fixed cost is therefore $2,433 per month and the variable cost is $1.68 per meal served, or: Y = $2,433 + $1.68X, where X is meals served. r 2 is a measure of the goodness of fit of the regression line. In this case, it indicates that 99% of the variation in cafeteria costs is due to the number of meals served. This suggests an excellent fit.
Page | 25 LEAST-SQUARES REGRESSION (continued) EXAMPLE: Kohlson Company has incurred the following shipping costs over the past eight months: Units Sold Shipping Cost January .. 6,000 $66,000 February . 5,000 $65,000 March ..... 7,000 $70,000 April ....... 9,000 $80,000 May ........ 8,000 $76,000 June ....... 10,000 $85,000 July ........ 12,000 $100,000 August .... 11,000 $87,000 With the high-low method, we previously calculated the following equation: Y = $40,000 + $5X Using linear regression method, we get: Month x y xy x 2 y 2 Jan 6,000 66,000 396,000,000 36,000,000 4,356,000,000 Feb 5,000 65,000 325,000,000 25,000,000 4,225,000,000 Mar 7,000 70,000 490,000,000 49,000,000 4,900,000,000 Apr 9,000 80,000 720,000,000 81,000,000 6,400,000,000 May 8,000 76,000 608,000,000 64,000,000 5,776,000,000 Jun 10,000 85,000 850,000,000 100,000,000 7,225,000,000 Jul 12,000 100,000 1,200,000,000 144,000,000 10,000,000,000 Aug 11,000 87,000 957,000,000 121,000,000 7,569,000,000 68,000 629,000 5,546,000,000 620,000,000 50,451,000,000 Number of observations= 8 a= 38,250.00 b= 4.75 r 2 = 0.992566503
Y = $38,250 + $4.75X
Page | 26 TRADITIONAL VERSUS CONTRIBUTION INCOME STATEMENT
If sales doubled, what would be the net operating income? Traditional Format = $2,000? Contribution Format = $6,000!
Page | 27 COST FLOWS IN A MANUFACTURING COMPANY
Page | 28 COST FLOWS EXAMPLE EXAMPLE: Ryarder Company incurred the following costs last month: Purchases of raw materials .... $200,000 Direct labor ........................... $270,000 Manufacturing overhead ........ $420,000 Total Costs last month $890,000 But: Some of the goods sold this month may have been produced in a previous month. Some of the costs listed above were incurred to make goods that were not sold this month and may not be sold for a number of months. Therefore: Cost of goods sold does not necessarily equal the sum of the above costs. We need to determine the values of the various inventories; raw materials, work in process and finished goods. Page | 29 COST FLOWS EXAMPLE (continued) Additional data for Ryarder Company: Raw materials inventory: Beginning raw materials inventory ...... $10,000 Purchases of raw materials ................ $200,000 Ending raw materials inventory .......... $30,000 Raw materials used in production ....... ?
Work in process inventory: Beginning work in process inventory... $40,000 Total manufacturing costs .................. ? Ending work in process inventory ....... $60,000 Cost of goods manufactured (i.e., finished) ?
Basic Equation for Inventory Accounts: Beginning Additions Ending Withdrawals + = + balance to inventory balance from inventory
or Withdrawals Beginning Additions Ending = + - from inventory balance to inventory balance
Page | 31 COST FLOWS EXAMPLE (continued) Computation of raw materials used in production Beginning raw materials inventory ....... $ 10,000 + Purchases of raw materials .................. 200,000 Ending raw materials inventory ............ 30,000 = Raw materials used in production ........ $180,000 Computation of total manufacturing cost Raw materials used in production ........ $180,000 + Direct labor ........................................ 270,000 + Manufacturing overhead ...................... 420,000 = Total manufacturing cost ..................... $870,000 Computation of cost of goods manufactured Beginning work in process inventory .... $ 40,000 + Total manufacturing cost ..................... 870,000 Ending work in process inventory ......... 60,000 = Cost of goods manufactured (i.e., finished) ....................................................... $850,000 Computation of cost of goods sold Beginning finished goods inventory ...... $130,000 + Cost of goods manufactured (i.e., finished) ....................................................... 850,000 Ending finished goods inventory .......... 80,000 = Cost of goods sold .............................. $900,000 Page | 32 SCHEDULE OF COST OF GOODS MANUFACTURED Ryarder Company Schedule of Cost of Goods Manufactured
Direct materials: Beginning raw materials inventory .. $ 10,000 Add: Purchases of raw materials..... 200,000 Raw materials available for use ...... 210,000 Deduct: Ending raw materials inventory .................................... 30,000 Raw materials used in production ... $180,000 Direct labor ..................................... 270,000 Manufacturing overhead ................... $420,000 Total manufacturing cost .................. 870,000 Add: Beginning work in process inventory ...................................... 40,000 910,000 Deduct: Ending work in process inventory ...................................... 60,000 Cost of goods manufactured ............. $850,000
Cost of Goods Sold Beginning finished goods inventory ... $130,000 Add: Cost of goods manufactured ..... 850,000 Goods available for sale ................... 980,000 Deduct: Ending finished goods inventory 80,000 Cost of goods sold ........................... $900,000
Page | 33 COST CLASSIFICATIONS FOR ASSIGNING COSTS TO COST OBJECTS COST OBJECT A cost object is anything for which cost data are desired. Examples of cost objects: Products Customers Departments Jobs DIRECT COSTS A direct cost is a cost that can be easily and conveniently traced to a particular cost object. Examples of direct costs: The direct costs of a Ford SUV would include the cost of the steering wheel purchased by Ford from a supplier, the costs of direct labor workers, the costs of the tires, and so on. The direct costs of a hospitals radiology department would include X-ray film used in the department, the salaries of radiologists, and the costs of radiology lab equipment. INDIRECT COSTS An indirect cost is a cost that cannot be easily and conveniently traced to a particular cost object. Examples of indirect costs: Manufacturing overhead, such as the factory managers salary at a multi-product plant, is an indirect cost of any one product. General hospital administration costs are indirect costs of the radiology lab. Page | 34 COST CLASSIFICATIONS FOR DECISION-MAKING DIFFERENTIAL/INCREMENTAL COST Every decision involves choosing from among at least two alternatives. Any cost that differs between alternatives is a differential cost or incremental cost. Only the differential costs are relevant in making a decision. EXAMPLE: Bill is currently employed as a lifeguard, but he has been offered a job in an auto service center in the same town. When comparing the two jobs, the differential revenues and costs are: Auto Differential Life- Service costs and guard Center revenues Monthly salary ............... $1,200 $1,500 $300 Monthly expenses: Commuting ................. 30 90 60 Meals .......................... ................................ 150 150 0 Apartment rent ............ 450 450 0 Uniform rental ............. 0 50 50 Sunscreen ................... 10 0 (10) Total monthly expenses .. 640 740 100 Net monthly income ....... $ 560 $ 760 $200 Page | 35 OPPORTUNITY COST An opportunity cost is the potential benefit given up when selecting one course of action over another. It is its value when it is used in its next-best alternative. EXAMPLE: Linda has a job in the campus bookstore and is paid $65 per day. One of her friends is getting married and Linda would like to attend the wedding, but she would have to miss a day of work. If she attends the wedding, the $65 in lost wages will be an opportunity cost of attending the wedding. EXAMPLE: The reception for the wedding mentioned above will be held in the ballroom at the Lexington Club. The manager of the Lexington Club had to decide between accepting the booking for the wedding reception and accepting a booking for a corporate seminar. The hall could have been rented to the corporation for $600. The lost rental revenue of $600 is an opportunity cost of accepting the reservation for the wedding.
Page | 36 SUNK COST A sunk cost is a cost that has already been incurred and that cannot be changed by any decision made now or in the future. Sunk costs are irrelevant and should be ignored in decisions. Some managers mistakenly attempt to recover the costs of past decisions in their pricing or marketing decisions for new products and processes. For example, an extensive research and development effort produces a new product. The decision to market the product depends only on the cost of new facilities to produce the product, its sales potential and its costs of production. The amount already spent on R&D is irrelevant to the marketing decision; it has already been spent and the expenditure will be unaffected by whether the product is marketed or not. It has become a sunk cost. EXAMPLE: Linda has already purchased a ticket to a rock concert for $35. If she goes to the wedding, she will be unable to attend the concert. The $35 is a sunk cost that she should ignore when deciding whether or not to attend the wedding. [However, any amount she can get by reselling the ticket is NOT a sunk cost. And while she should ignore the $35 sunk cost, she should not ignore the enjoyment she would get if she were to attend the concert.] Page | 37 ACCOUNTING FOR LABOR COSTS Labor costs can be categorized as follows: Direct labor Indirect labor (part of manufacturing overhead) Other labor costs (Discussed earlier) Janitors Idle time Supervisors Overtime premium Materials handlers Labor fringe benefits Engineers Night security guards Maintenance workers IDLE TIME Idle time represents the wages of direct labor workers who are idle due to machine breakdowns, material shortages, power failures, and the like. The cost of idle time is often added to manufacturing overhead. EXAMPLE: An assembly line worker is idle for 2 hours during the week due to a power failure. If the worker is paid $15 per hour and works a normal 40 hour week, labor cost would be allocated as follows between direct labor and manufacturing overhead: Direct labor cost ($15 per hour 38 hours) ...... $570 Manufacturing overhead cost ($15 per hour 2 hours) .................................................................... 30 Total cost for the week ..................................... $600 Page | 38 OVERTIME PREMIUM Any overtime premium paid to factory workers (direct as well as indirect labor) is usually considered to be part of manufacturing overhead. EXAMPLE: Assume again that an assembly line worker is paid $15 per hour. The worker is paid time and a half for overtime (time in excess of 40 hours per week). During a given week this employee works 46 hours and has no idle time. Labor cost would be allocated as follows: Direct labor cost ($15 per hour 46 hours) ........... $690 Manufacturing overhead cost ($7.50 per hour 6 hours) 45 Total cost for the week .......................................... $735 LABOR FRINGE BENEFITS Labor fringe benefits are made up of employment related costs paid by the employer. These costs are handled in two different ways by companies: Many companies treat all such costs as indirect labor and add them to manufacturing overhead. Other companies treat that portion of fringe benefits that relates to direct labor as additional direct labor cost.
Page | 39 Example (Kaplan, 1982): The Connors Company manufactures a basic chemical, Noxium, which can be sold directly or processed further into a more valuable chemical, Valmite. The Connors Company can sell all the Noxium that it produces at a price of $100 per ton. The Valmite market is more volatile, with prices ranging between $125 and $200 per ton. The Connors Company accounting system reports the following costs for Noxium and Valmite: Noxium Valmite Direct materials (VC) $50 Direct labor (VC) 10 Manufacturing Overhead 30 Cost per ton $90 $90 Processing costs: Additional direct materials (VC) 20 Additional direct labor (VC) 10 Manufacturing Overhead 15 Cost per ton $135 Selling price (SP) $100 $125-200
Further investigation reveals that the manufacturing overhead cost per ton is obtained by dividing the total estimated manufacturing overhead cost for the year by the total hours of available capacity. The manufacturing overhead cost is allocated to products in proportion to processing time. Manufacturing overhead costs, however, do not vary with the amount of production. Two hours are required to produce a ton of Noxium, and one additional hour is needed to process the finished Noxium into Valmite ($15 per DLH). Both products share the same production facilities, which can be used interchangeably to produce Noxium or Valmite. Page | 40 Production and sale of Valmite should be discontinued whenever its selling price drops below $135 per ton The cost of producing Valmite is actually $130 (not $100), but it would still be a profitable product at a selling price of $135 The sales manager of the Connors Company argues that production and sale of Valmite should be discontinued whenever its selling price drops below $135 per ton, since otherwise the firm would be losing money on each ton sold. This reasoning is clearly fallacious, since, among other failings, it does not distinguish between the fixed and variable costs of production. The manufacturing overhead costs charged to both Noxium and Valmite are fixed costs that will not change if production of Valmite is discontinued. On a variable cost basis, Noxium costs $60 per ton to produce, so that its contribution margin per ton sold is $40 (SP less VC). The $60 is also the variable cost of using Noxium as an input material for Valmite. Therefore the total variable cost of Valmite is $90 (the $60 Noxium cost plus the $30 direct materials and direct labor cost for additional processing). Even with a selling price as low as $135 per ton, Valmite shows a contribution margin per ton of $45. Thus, the initial analysis shows that by distinguishing between fixed and variable costs, we are not misled into thinking that the Connors Company is losing money on sales of Valmite. But this is only the start of the complete analysis. For if Noxium can be sold outside the firm at a price of $100 per ton, every ton of Noxium that is used to produce Valmite costs the company not only the $60 variable cost but the lost $40 contribution margin that could otherwise be earned if it were sold. Therefore the cost of Noxium to produce Valmite is actually $100 (its opportunity cost), not $60. With this refinement, the cost of producing Valmite is actually $130 (not $100), but it would still be a profitable product at a selling price of $135. In fact, at this stage, Valmite at a price of $135 per ton would appear to be more profitable than Noxium, since it can show a profit even after paying for the Page | 41 Only when the selling price reaches $150, are the two products equally profitable. foregone contribution margin of Noxium. At the $125 price at the low end of the price range, Valmite does not cover its variable plus opportunity costs. We now reach the final stage of the analysis, where we use the information that Noxium and Valmite share the same production facilities. Every hour used to produce a ton of Valmite consumes an hour that otherwise could be used to produce a half-ton of Noxium. Therefore the opportunity cost of producing a ton of Valmite is not only the $40 contribution margin from not selling a ton of Noxium but also the loss in production time that could otherwise be used to produce additional amounts of Noxium. If the price of Valmite is only $135, then each ton manufactured produces a contribution margin (after paying the opportunity cost of Noxium) of $5. But the one hour of time required to produce the ton of Valmite could have been used to produce a half-ton of Noxium, which would generate a contribution margin of $20 (0.50 x 40). Thus, after the opportunity cost of the scarce production facilities is recognized, a $135 selling price for Valmite makes it a less profitable product than Noxium. Only when the selling price reaches $150, where Valmite is generating a net contribution margin of $20 per hour of production time (the same as Noxium), are the two products equally profitable. In summary, the opportunity cost of producing a ton of Valmite is the $100 foregone by not selling the ton of Noxium required for Valmite plus the $20 in contribution margin lost by not producing a half-ton of Noxium during the hour that the production facilities are used to produce the ton of Valmite. Adding the direct materials and labor cost of $30 for Valmite to the $120 opportunity cost yields the $150 incremental cost (or foregone revenue) for producing Valmite rather than Noxium. Note that traditional accounting would not show the $120 opportunity cost of using Noxium to produce Valmite. Page | 42 Summary: Failure to consider alternative uses for the firms resources could lead one to underestimate the opportunity cost of these resources and, consequently, to a less than optimal utilization. Page | 43 APPENDIX 2A: LEAST-SQUARES REGRESSION COMPUTATIONS Example: Montrose Hospital operates a cafeteria for employees. Management would like to know how cafeteria costs are affected by the number of meals served. Meals Served X Total Cost Y April ......... 4,000 $9,500 May ......... 1,000 $4,000 June ......... 3,000 $8,000 July .......... 5,000 $10,000 August ..... 10,000 $19,500 September 7,000 $14,000 Statistical software or a spreadsheet program can do the computations required by the least-squares method. The results in this case are: Intercept (fixed cost) .... $2,433 Slope (variable cost) ..... $1.68 R 2 ................................ 0.99 The fixed cost is therefore $2,433 per month and the variable cost is $1.68 per meal served, or: Y = $2,433 + $1.68X, where X is meals served.
X R 2 is a measure of the goodness of fit of the regression line. In this case, it indicates that 99% of the variation in cafeteria costs is due to the number of meals served. This suggests an excellent fit.
Page | 45 QUALITY COSTS (Appendix 2B) The costs of correcting defective units before they reach customers are called internal failure costs. Examples: Scrapped units. Rework of defective units. Costs that are incurred by releasing defective units to customers are called external failure costs. Examples: Costs of fixing products under warranty. Loss of sales due to a tarnished reputation. The costs of internal and external failures can be avoided by: Preventing defects. Finding defective units before they are released. The costs associated with these activities are called prevention costs and appraisal costs, respectively. Generally, prevention is the best policy. It is usually far easier and less expensive to prevent defects than to fix them.
By KEN THOMAS, Associated Press Writer Tue Sep 29, 7:42 pm ET WASHINGTON Toyota Motor Corp. said Tuesday it will recall 3.8 million vehicles in the United States, the company's largest-ever U.S. recall, to address problems with a removable floor mat that could cause accelerators to get stuck and lead to a crash. The recall will involve popular models such as the Toyota Camry, the top- selling passenger car in America, and the Toyota Prius, the best- selling gas-electric hybrid.
Page | 46 Ford Recalls Millions of Firestone Tires Number two automaker cites safety as reason behind one of the largest voluntary recalls in automotive history By Peter D. duPre Ford Motor Company launched one of the largest automotive recalls in history May 22 with the announcement it will replace all Firestone Wilderness AT tires on its vehicles. Jacques Nasser, Ford president and CEO, said the move was designed to ensure the safety of Ford customers and bolster the company's position as a leader in customer satisfaction. "We feel it is our responsibility to act immediately," said Nasser. "Our customers look to us to ensure the safety of our vehicle. That is why Ford will replace the AT tires on all our vehicles. The cost to Ford will be more than $2 billion after taxes, but the greater concern is the inconvenience to, and the safety of, our customers." Ford issued a recall last year on the Firestone Wilderness tires, replacing almost 6 million tires on Ford vehicles, mainly Explorer. This newest recall includes all the non- recall replacement tires from last summer and all Wilderness tires currently installed on current and new model Ford vehicles. Ford has voluntarily recalled some 13 million Firestone Wilderness AT tires due to safety concerns. They say tread failure on these tires is higher than normal. "Some of the tires we are replacing do not have a substantial risk of failure," Nasser continued, "but rather than segregate the tires, we are offering to replace all the Wilderness AT tires to eliminate any doubt by our customers about the safety of their tires." According to John Rintamaki, Ford group vice president and chief of staff, the decision to voluntarily recall the tires was made after an intensive study of the tires. "The process that brought us to this decision was intensive," said Rintamaki. "It is important to understand that the decision (to recall the tires) was made by studying the field data, information supplied by NHTSA, and by completing our own technical analysis." "We have been analyzing the field data over the past several days and it shows that the failure rate is increasing. The data showed that even the non-recalled Wilderness AT tires will continue to have a failure rate that is higher than acceptable," Rintamaki continued. Page | 47 What is the acceptable failure rate? According to Rintamaki, the only standard of comparison for tire failures is the 2.9 million Goodyear installed on Ford Explorers since last year (as a replacement for the recalled Firestone tires). He said that the company installed an equal number of Goodyear replacement tires and Firestone replacement tires and pointed out that of the 2.9 million Goodyear tires, there were just two tread separations. Out of the 2.9 million Firestone replacement tires, the company noted 1,183 tread separations. Rintamaki said that Ford's replacement plan will concentrate first on the oldest Firestone tires installed on its vehicles as the company feels that they have highest chance of failure. "Tires less than three years old have a lower failure rate," said Rintamaki, "so we will replace older tires first, then the newer ones. But all Wilderness tires installed on Ford vehicles will be replaced."
Rintamaki also said that the tires will be replaced at Ford dealerships and that the company will reimburse Ford customers for any replacement Firestone tires purchased from other sources up to $130 for each tire. He also said that the company was idling three truck plants in the U.S. while the changeover to replacement tires was being made.
Page | 48 Toyota to hold world's biggest car recall in 16 years
David McNew / Getty Images, file Toyota is to recall over 7 million vehicles over faulty window switches. By Paul A. Eisenstein, NBC News contributor UPDATED 9:43 a.m. EDT: Toyota Motor Co., still in recovery mode after a series of problems that plagued its global operations over the last three years, announced Wednesday it is recalling 2.5 million vehicles sold in the United States due to a potential risk of fire. The recall involves 7.43 million vehicles worldwide sold under the Toyota and Scion brands. This is the largest safety-related service action the maker has announced since it began a series of recalls related to the risk of unintended acceleration in late 2009. That and other safety issues led Toyota to recall 14 million vehicles in 2009 and 2010. It's the biggest single recall since Ford Motor Co pulled back 7.9 million vehicles in 1996. Many of the vehicles involved in the new Toyota recall also were called back one or more times due to unintended acceleration issues. The latest recall is the result of a problem with a potentially defective power window switch on the drivers side of the affected vehicles which, the maker says, may experience a 'notchy' or sticky feel during operation. If commercially available lubricants are applied to the switch in an attempt to address the 'notchy' or sticky feel, melting of the switch assembly or smoke could occur and lead to a fire under some circumstances. Page | 49 Toyota already announced recalls for several models involving similar window switches and in February, the National Highway Traffic Safety Administration announced it would open an investigation into the issue. But at the time it focused on just 830,000 Camry and RAV-4 models sold during the 2007 model year. The massive size of the new recall underscores the risks manufacturers like Toyota face when they share basic components on a wide range of vehicles hoping to improve manufacturing economies of scale. In the U.S., the vehicles involved in the latest recall include: 2007 2009 Camry sedans, approx. 938,100 vehicles; 2007 2009 Camry Hybrids, approx. 116,800 vehicles; 2007 2009 RAV4 crossovers, approx. 336,400 vehicles; 2007 2009 Tundra pickups, approx. 337,100 vehicles; 2007 2008 Yaris subcompacts, approx. 110,300 vehicles; 2008 Highlander SUVs, approx. 135,400 vehicles; 2008 Highlander Hybrids, approx. 23,200 vehicles; 2008 2009 Scion xD models, approx. 34,400 vehicles; 2008 2009 Scion xA models, approx. 77,500 vehicles; 2008- 2009 Sequoia SUVs, approx. 38,500 vehicles; 2009 Corolla compacts, approx. 270,900 vehicles; and 2009 Matrix crossovers; approx. 53,800 vehicles. To check whether your call is involved, you can go to Toyota's recall web page. The maker estimates the inspection and repair process will take little more than an hour and involves the disassembly of the master switch and, if necessary, the application of a special fluorine grease. NHTSA has received more than 200 reports of problems involving the defective switch including fires, though there are no known crashes or injuries. At least 39 similar problems were reported in Japan, where 460,000 Toyota vehicles were recalled. Another 1.39 million vehicles are subject to the new recall in Europe, while the massive safety campaign also covers Australia, China and other parts of Asia and the Mideast. In the U.S. market, the Toyota announcement is the largest recall of the year and could revive concerns about quality control at a manufacturer normally at the top of the charts. Such concerns plagued the maker during much of 2009 and 2010 and officials including President Akio Toyoda were hauled before Congress to explain the massive recalls related to the unintended acceleration issue. Toyoda has repeatedly promised, since that scandal began, to ramp up the makers quality control process, and it is important to note that all the vehicles impacted by the latest recall were produced during or before the 2009 model year. Nonetheless, the new service action will again put an unwanted spotlight on the maker. Page | 50 Toyota had more vehicles involved in recalls than any other maker in the U.S. in 2010 and came just short of achieving that dubious distinction again in 2011. A large recall late in the year, however, put Honda at the top of the list. Indeed, Honda recalled 1.7 million vehicles as part of three separate service actions last week while NHTSA launched an investigation into potential problems involving another 600,000 vehicles. While there have been scores of recalls announced this year involving every brand from Chevrolet to Ferrari, with todays announcement, it appears that both Toyota and Honda are again in an unwanted race to lead the recall list again for 2012.
Page | 51 Faulty brakes cause recall of 76,200 BMWs Matt Schmitz and Chris Woodyard, Cars.com and USA TODAY 7:10 p.m. EDT October 1, 2013 About 76,200 BMWs equipped with 2-liter four-cylinder gasoline engines are being recalled out of fear of a glitch that could cause the brakes to malfunction. The recall includes the 1 Series, 3 Series and 5 Series sedans, as well as the X1 and X3 crossovers and Z4 sports car from the 2012 to 2014 model years. The recalled vehicles could have an interruption in the oil supply that could result in loss of the power brakes. Without power brakes, the car could still be stopped. It would just be more difficult, requiring a lot more pedal pressure. BMW is telling drivers that may have had the problem to pull their car off the road and call for a tow truck.
Page | 52 Costco recalls 40,000 pounds of rotisserie chicken for salmonella risk JoNel Aleccia NBC News October 12, 2013 A Costco wholesale store in South San Francisco, Calif., is recalling nearly 40,000 pounds of rotisserie chicken products because the food may be linked to an outbreak of salmonella poisoning that now has sickened more than 300 people in 20 states, federal health officials said early Saturday. The Costco store at 1600 El Camino Real is recalling 8,730 Kirkland Signature Foster Farms rotisserie chickens and 313 units of Kirkland Farm rotisserie chicken soup, rotisserie chicken leg quarters and rotisserie chicken salad, according to a notice issued by the U.S. Department of Agriculture's Food Safety and Inspection Service. The products were sold directly to consumers between Sept. 11 and Sept. 23. The rotisserie chickens may have been contaminated with a type of salmonella Heidelberg rarely found in the United States, FSIS officials said. The strain is linked to an ongoing food poisoning outbreak associated with three Foster Farms poultry plants in Fresno and Livingston, Calif. The USDA issued a public health alert for products from the plant on Monday, but on Thursday agreed that the facilities could remain open if the company made promised food safety fixes. At least 317 people in 20 states have been sickened by the outbreak since March, according to an updated notice from the Centers for Disease Control and Prevention. Most of the cases have been in California, where 232 people have been reported ill. It is the second outbreak of salmonella Heidelberg tied to Foster Farms in less than a year. A previous outbreak sickened 134 people in 13 states. Some of the seven strains of salmonella detected in the outbreak are drug-resistant, which has created hard-to-treat infections in some patients. About 42 percent of victims in the outbreak have been hospitalized, twice the typical rate for salmonella infections. It was not immediately clear if other Costco stores would recall Foster Farms products, too. Earlier on Friday, Craig Wilson, Costco's vice president for food safety, told NBC News that Costco was not recalling products tied to the Foster Farms outbreak. The Kroger Co., a large chain of grocery stores, removed the affected Foster Farms raw chicken products from store shelves earlier this week and notified customers that they may have bought contaminated meat. The company removed products Page | 53 from its Fred Meyer, Fry's, King Soopers/City Market, Ralphs, Food 4 Less, Smith's in southern Nevada and New Mexico and QFC stores and warehouses, officials said in a statement. Not all Foster Farms products were affected by the public health alert, so some chicken remains on store shelves, officials said. Foster Farms officials have declined to issue voluntary recalls for their chicken products, saying that USDA continued to inspect the products daily and that the raw chicken is safe if handled properly and cooked to 165 degrees Fahrenheit, which will kill the bacteria. Salmonella Heidelberg can cause illness that may be life-threatening in people with weak immune systems such as children, the elderly and those with cancer or HIV infection. Most common symptoms include diarrhea, abdominal cramps and fever within eight hours to three days after eating the contaminated product. Chills, headache, nausea and vomiting can last up to a week. Foster Farms is a West Coast poultry producer with plants in Oregon, Washington, California and Alabama. JoNel Aleccia is a senior health writer with NBC News. Follow her on Twitter at @JoNel_Aleccia or send her an email. Page | 54 EXAMPLES OF QUALITY COSTS
Page | 55 TRADING-OFF QUALITY COSTS
Page | 56 QUALITY COST REPORTS Quality cost reports summarize prevention costs, appraisal costs, internal failure costs, and external failure costs that would otherwise be hidden in general overhead. Managers are often surprised by how much defects cost. The report helps identify where the biggest quality problems lie. The report helps managers assess how resources should be distributed. If internal and external failure costs are high relative to prevention and appraisal costs, more should probably be spent on prevention and appraisal. Because quality cost reports are largely an attention- directing device, the costs do not have to be precise. Unfortunately, the cost of lost sales due to external failures is usually excluded from the reports due to measurement difficulties. Page | 57 SAMPLE QUALITY COST REPORT
Page | 58 Quality costs Costs incurred to prevent defects or that result from defects in products. Many companies are working hard to reduce their quality costs. Those companies that are succeeding have a high quality of conformance in the sense that the overwhelming majority of the products that they produce conform to design specifications and are free from defects. There are four broad categories of quality costs: Prevention costs Are incurred to support activities whose purpose is to reduce the number of defects. Suppose an ice cream company has been having problems with unpleasant gritty ice crystals in its ice cream. How would we prevent the ice crystal defect? One approach would be to investigate the manufacturing process. Perhaps the gritty ice crystals are caused by temperature variations in the freezer. Controlled experiments could be run varying the temperature and inspecting for ice crystals. If this is the cause, the variation in temperature could be decreased or the ingredients changed so they would be less sensitive to temperature changes. Appraisal costs Are incurred to identify defective products before the products are shipped to customers. Continuing the ice cream example, how would you inspect out the ice crystal problem? This may be more difficult and expensive than it first appears. For example, the problem could occur only in half-gallon containers or at random in a small (but important) number of containers. Or, the ice crystals could only be detected by tasting ice cream near the bottom of the container. Inspecting out the problem would make a lot of ice cream unsaleable. Internal failure costs Are incurred as a result of identifying defects before they are shipped to customers. External failure costs Are incurred as a result of defective products being delivered to customers. Continuing with the ice cream example, how would you identify examples of internal and external failure costs? Internal failure costs could result from throwing away defective ice cream. External failure costs could result from customers returning defective ice cream or failing to purchase the ice cream companys product at a later date. Page | 59 Examples of each type of quality cost include: Prevention Quality training, quality circles (group of employees who perform similar duties and meet at periodic intervals, often with management, to discuss work-related problems), statistical process control activities, etc. Appraisal Testing and inspection of incoming materials, final product testing, depreciation of testing equipment, etc. Internal failure Scrap, spoilage, rework, etc. External failure Cost of field servicing and handling customer complaints, warranty repairs, lost sales arising from reputation of poor quality, etc. Distribution of quality costs Graphs are often used to depict the relationship between the four types of quality costs. The graph illustrates four key concepts. When the quality of conformance is low, total quality cost is high and most of this cost consists of internal and external failure costs. Total quality costs drop rapidly as the quality of conformance increases. Companies reduce their total quality costs by focusing their efforts on prevention and appraisal because the cost savings from reduced defects usually overwhelm the costs of additional prevention and appraisal. Continuing with the ice cream example, the prevention activities mentioned earlier may reveal that, if fluctuating temperatures is the problem, a simple thermostat may solve the problem. The cost to identify the problem and install a thermostat is much less that the costs of scrapped ice cream, customer returns and complaints, and lost future business. Total quality costs are minimized when the quality of conformance is less than 100%. This is a debatable point in the sense that some experts believe that total quality costs are not minimized until the quality of conformance is 100%.
Page | 60 Quality cost report this report details the prevention, appraisal, internal failure, and external failure costs that arise from a companys current quality control efforts. When interpreting a cost of quality report managers should look for two trends. First, increases in prevention and appraisal costs should be more than offset by decreases in internal and external failure costs. Second, the total quality costs as a percent of sales should decrease. Quality cost reports can also be prepared in graphic form. Managers should still look for the same two trends whether the data is presented in a graphic or table format. Uses of quality cost information: It helps managers see the financial significance of defects. It helps managers identify the relative importance of the quality problems faced by the company. It helps managers see whether their quality costs are poorly distributed. In general, costs should be distributed more toward prevention and to a lesser extent appraisal than toward failures. Limitations of quality cost information Simply measuring and reporting quality cost problems does not solve quality problems. Results usually lag behind quality improvement programs. Initially, prevention and appraisal cost increases may not be offset by decreases in failure costs. The most important quality cost, lost sales arising from customer ill- will, is often omitted from quality cost reports because it is difficult to estimate. Page | 61 International aspects of quality The International Organization for Standardization, based in Geneva Switzerland, has established quality control guidelines known as the ISO 9000 standards. For a company to become ISO 9000 certified by a certifying agency it must demonstrate that: i. A quality control system is in use, and the system clearly defines an expected level of quality. ii. The system is fully operational and is backed up with detailed documentation of quality control procedures. iii. The intended level of quality is being achieved on a sustained basis. Although the ISO 9000 standards were developed in Europe they have become widely accepted elsewhere throughout the world including the United States.
ISO is the world largest standards developing organization. Between 1947 and the present day, ISO has published more than 17,000 International Standards, ranging from standards for activities such as agriculture and construction, through mechanical engineering, to medical devices, to the newest information technology developments. At the end of 2004, the worldwide total of certificates: ISO 9000 670,000 in 154 countries ISO 14000 90,000 in 127 countries