Professional Documents
Culture Documents
Following is a list of OTA’s Soft Skills seminars and their outlines. Click on the
seminar title to see a brief description. Detailed outlines can be obtained by
communicating with OTA at : info@ota.ca
• Fundamentals of IT Consulting
(An overview of the consulting role in enterprise projects)
• Advanced Consulting Skills
(Maximizing your value to your client)
• Selling IT Services
(A practical approach to customer engagement)
• Consultant Interview Skills
(Making your personal value proposition clear to the customer)
• Presentation & Communication Skills
(Maximizing your impact on project stakeholders)
• Negotiation & Conflict Management Skills
(Developing win-win project strategies)
• Project Leadership Skills
(Managing the people and organizational dimensions of your project)
• ERP Team Lead
(Improving your effectiveness as an ERP Team Lead)
• Situational Leadership
(Providing knowledge workers with the coaching they need)
Description
This one-day workshop introduces newly hired consultants to the role(s) they can expect
to play in large IT projects. The focus is on fundamental consulting skills, such as
managing expectations, building trust, questioning and probing.
Objectives
• Define the skills that IT consultants need to develop for professional success
• Apply a process for establishing trust with colleagues and customers
• Understand the professional and ethical behaviors expected by customers
• Practice proven “survival skills” for consultants (i.e. “when and how to say “No”
and “I don’t know”)
Seminar Outcomes
Description
Seminar Outcomes
Description
Designed for Account Team members (sales professionals, lead consultants, project
managers, etc.) involved in the selling of IT services, this workshop helps participants
articulate a unique value proposition that meets the specific requirements of their
customers and prospects.
The processes, techniques and deliverables are complemented by lessons learned, best
practices, tips, tricks and simulations on services opportunities. Course materials can be
customized to fit with the organization’s existing sales methodology.
Objectives
Seminar Outcomes
Description
This highly acclaimed workshop helps IT and management consultants build up their
confidence and performance when being interviewed for consulting engagements.
Heavy emphasis is given to practice and skills development; each participant being
involved in several simulated interviews, face-to-face and over the phone.
Objectives
• Develop a reusable personal introduction and value proposition (Interview Cheat
Sheet)
• Apply techniques for dealing with objections and difficult questions
• Share and apply lessons learned for face-to-face and phone interviews
• Practice interviews and receive customized feedback from instructors and peers
Seminar Outcomes
This seminar is also available as an E-learning product. To view a demo: click here
top
Description
Successful IT professionals have the ability to build rapport, transfer knowledge and
influence the client organization. This two (2) day seminar helps participants establish
credibility and communicate more effectively, both formally and informally, in project-
related situations.
The seminar goes beyond presentation skills to address issues related to group
facilitation, consensus-building, objection-handling and resistance to change. The
approach used has the participants deliver several presentations in a variety of contexts
(i.e. sales support, project kick-off, etc.). Presentations are videotaped and each
participant receives group and individual coaching from the class and the instructor.
Objectives
Seminar Outcomes
• The ability to make effective formal and informal presentations to a wide variety
of audiences
• Effectively manage negativity and deal with difficult questions
• A deep understanding of the process of influencing others and the knowledge of
how to structure communication to obtain maximum impact
• Improved leadership skills
Description
This workshop focuses on common project conflicts over scope, resources and
commitments. It introduces a simple framework that helps participants understand their
interests, as well the other party’s interests, and then determine the negotiation options
available to them.
Objectives
Seminar Outcomes
Description
The seminar builds on the participants’ own experiences to review core project leadership
concepts, tasks, techniques and deliverables as they apply to large IT enterprise projects,
especially those involving enterprise software. Emphasis is on the leadership and people
skills expected of project managers and team leads.
Leadership skills are covered in the context of the phases of an IT project. The seminar
can also be customized to integrate/reinforce the organization’s existing project
methodology.
Common people and organizational risks at each phase of a project are described and
participants are given the opportunity to discuss proven preventive and corrective actions
for applicability to their own projects.
The organizational challenges of projects are also covered, such as: decision making,
fostering client ownership, managing expectations and the adoption of organizational
change. Participants are encouraged to assess their skills and produce a personal
development plan.
Objectives
Seminar Outcomes
Description
This workshop focuses on the knowledge and skills required of senior IT consultants to
succeed in the role of Team Lead in ERP-led engagements. Overviews of the latest ERP
implementation methods, tools and templates are balanced with the leadership skills
necessary to guide mixed teams of ERP consultants, 3rd party contractors and customers.
Simulations and case studies prepare functional and technical team leads for the real-life
challenges they will encounter.
Objectives
• Describe the responsibilities and expectations for the ERP Team Lead role in the
management of ERP-led projects
• Understand and apply the resources available to ERP Team Leads to mitigate
common risks and ensure the consistency, quality and value of their deliverables
• Assess and practice leadership skills: teaming, coaching, communication,
negotiation and conflict management
• Share lessons learned and resources with peers
Seminar Outcomes
Description
This one-day workshop introduces the Blanchard Situational Leadership (SLII) model to
managers, providing opportunities to enhance communications, diagnosis and flexibility
skills. Because it opens up communications, SLII is especially effective when working
with knowledge workers, whether they be colleagues, subordinates or customers. SLII
invites individuals to teach managers about themselves and what kind of help they need
in order to develop their competence, motivation and confidence. The workshop also
introduces best practices and available resources for managing virtual teams in a
multicultural environment.
Objectives
Seminar Outcomes
• The development of the skill of flexing your leadership style to be most effective
in any situation
• An understanding of the team formation process and the skill to motivate virtual
teams to optimal performance
• The ability to analyze, diagnose and intervene when performance lags with
individuals or groups
• Knowing where to find resources for increasing the effectiveness of virtual teams
and dealing with cross-cultural communication challenges
Effective communication is needed with a partner, at work and in general day to day
activity. Communication involves listening and sending a clear message.
1. One should try and focus on what the other person is saying. It is easy to let one's
thoughts drift off and thus not really be listening to what is being said. If need be,
the speaker should ask a question if the listener has drifted off to make sure that
he did catch most of it and to clarify anything that may have been missed.
2. An effective listener is able to listen carefully to what is being said and without
presuming to know how the sentence finishes. Not giving in to the temptation to
speak during a pause can be a good way to improve communication. A pause may
not always be an invitation to the other person to speak.
3. As difficult as it may seem it cannot hurt to look at issues from someone else's
point of view. Considering other people's opinions may also be an exercise in
broadening one's horizon without compromising a different believe or opinion on
a topic.
4. In an argument it may be wise if a compromise can be found rather than
maintaining a position of winning. Compromise might lead to an improved
relationship and a better way forward to better communication skills.
Sadly the communication process if fraught with difficulty. There is enormous room for
misunderstanding as messages get muddled when sent and received. The problems of
poor communication are missed opportunities, wasted effort, increase in stress and
confusion.
© Nancy Longatan
Jun 2, 2009
In today's intercultural work places, management must take account of the dimensions of
culture in order to build a more productive work force.
North American cultures tend to value work places that have little or no hierarchy,
flexible rules and policies, room for individual development, and, in Canada, a socially
nurturing environment. In the USA workplaces with more orientation to personal
achievement and economic rewards are valued. These traits correspond to the cultural
dimensions identified by Geert Hofstede in his ground-breaking work “Culture’s
Consequences” [1].
Long-term Orientation
These characteristics are also found in some Latin American and Northern European
countries, even without historical connections to Confucianism. According to Hofstede,
cultures with a long-term orientation tend to value thrift, adaptability, hard work and
persistence, while those without this emphasis place more value on maintaining tradition,
social prestige and a good use of leisure time [Hofstede, 2001, pg. 360].
Not surprisingly, people from other cultures organize their social and work lives
according to their own values dimensions, and workers and workplaces in other countries
take account of different needs and concerns. A manager supervising a multicultural
workforce in today’s global business needs the so-called “soft” skills of understanding
the varying motivations of many actors and contacts.
Cultures that place a lower value on individualism tend to look at the groups, clans,
ethnic groups and associations that a person is a member of in order to get to know that
person better. Hofstede observes that in such cultures, a high value is often placed on
harmony in the workplace, and colleagues are discouraged from open disagreement and
conflict.
Read more: http://soft-skills-
development.suite101.com/article.cfm/soft_skills_training_for_global_business#ixzz0RA
LI01Qd
Time Management Short Cuts
Quick and Easy Efficiency Tips for Managing Business Email
and Paper
© Joni Rose
If you are feeling overwhelmed by many documents piled up on your desk? These simple
time management techniques can help alleviate the workload stress.
The following time management short cuts will help you manage your time efficiently,
get ahead of your workload and start fresh when new work comes your way.
There is nothing more overwhelming than a full email in-box and more arriving every
minute. Try this simple technique at the end of a work day that should take about 30
minutes to an hour, depending on how many emails you have in your in-box.
Start by setting a timer for 10 minutes to quickly find emails you know you need your
attention as they contain actionable items. Create a sub-folder within your in-box folder
named Action and move emails that need your attention into this folder. If you are not
sure how to create a sub-folder, check your help menu, technical support person or ask
someone in your office to show you how.
Sort the remaining emails by date and file any emails older than two months old to an in-
box sub-folder named Older than [insert current date]. For most people, very few emails
that are older than a month or two still require your attention.
For the last two months of emails still in your in-box, create a Sort folder and block and
move all remaining emails into this folder.
Read more: http://soft-skills-
development.suite101.com/article.cfm/time_management_short_cuts#ixzz0RALo9NJP
© Joni Rose
Icebreaker exercises can help to reduce tensions and create a welcoming atmosphere to
allow for free flowing discussions.
Icebreaker exercises are often used to start workshops or at the start of the first session of
a course. Ice breakers are used to “…reduce tension and anxiety, to acquaint participants
with each other, to immediately involve the class in the course and to acquaint the teacher
with the class members,” according to W. Draves, author of the1984 article, "How to
Teach Adults" [The Learning Resources Network, Manhattan, Kansas].
Icebreakers can be quite complex activities that require a lot of preparation. However, a
simple question posed at the start of a meeting can help participants get to know their
fellow team or committee members and hopefully, have a good laugh to create a relaxed
mood.
Start by choosing a question that suits the group. If the group has a focus, then choose a
question that matches the focus to help the transition into the meeting agenda. For
example, if the meeting members are part of the social committee, try a question such as:
1. What animal (or colour) are you feeling like today and why?
2. Write a fortune cookie message that speaks about your philosophy of living.
3. What was the easiest $10 you ever made?
4. What was the best prize or award you’ve received?
Meeting Icebreaker Exercises Requiring Preparation or Extra Time
Surprising Fact
1. Each participant writes down a surprising, little known fact about their history.
2. The slips of paper are put into a hat or bowl.
3. Each person draws a paper and reads it aloud and everyone makes a guess whose
wrote the fact.
© Tracey Carter
Every employee needs time management skills to improve productivity. Learn what
cognitive skills are needed to create the executive function of successful time
management
Time management is an executive function. "Executive function" does not mean that the
skill is only needed by executives or upper level management. An executive function is
any cognitive activity that requires more than one mental or cognitive skill to perform.
Time management is slightly different for everyone. The definition of time management
may change for an individual based on the role that individual plays within an
organization or workplace.
Generally speaking, time management is the ability to produce and follow a schedule,
meet deadlines, prioritize and minimize distractions and unimportant tasks. Time
management includes managing time wisely so that tasks and projects can get done
efficiently and effectively. Managing time wisely requires several cognitive skills.
Cognitive Skills for Time Management
• Visual processing
• Sustained attention
• Divided attention
• Short-term memory
• Long-term memory
Employees and individuals may manage time in different ways, but nearly every aspect
of time management requires the use of a schedule or calendar. Schedule or calendars are
visual representations of how time is being spent, or how time will be spent in the future.
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To make the most use of these visual representations of time, a high degree of visual
processing is necessary. Daily, weekly, monthly and yearly calendars are all charts of
time. These visual representations of time are typical in the office or workplace.
Visual processing skills will allow individuals to decide which style of calendar or
schedule is best for him or her. Upper management executives or sales people meeting
with individual clients may find that a daily calendar is best as this allows them to see
time in fifteen minute, half hour, or whole hour increments. Administrative assistants or
project managers may find that a weekly or monthly calendar suits them best to organize
their projects and deadlines.
Without the cognitive skill of visual processing, individuals may find it difficult to select
the best type of calendar or planner for them. Being able to visual time allows employees
to select the type of calendar that is best suited for them, as well as allowing them to see
time and plan out their workdays effectively.
Sustained attention allows the important projects to be focused on, while allowing lesser
tasks and jobs to be prioritized for later completion or delegated to a colleague or co-
worker.
While multi-tasking is an important skill for many employees there are many projects
that require sustained attention to complete. Without the cognitive skill of sustained
attention tasks may go uncompleted and projects may go unfinished.
Sustained attention with time management helps provide follow through, thoroughness
and completeness to an employee's tasks.
While some individuals and employees benefit more from sustained attention, some roles
demand divided attention to be used for better time management. Project managers
overseeing several concurrent projects, as well as receptionists and administrative
assistants creating documents, monitoring phones and greeting visitors need divided
attention to proceed through their workday efficiently.
Using divided attention to improve time management in these roles is critical. Divided
attention allows an employee to multitask while still prioritizing and meeting deadlines.
Divided attention is the cognitive skill or ability to focus on more than one task at a time
and simultaneously complete both tasks.
Short-term memory is the ability to remember information over a brief period of time.
This cognitive skill is crucial to time management because it allows an employee to
remember the details of a new task, meeting or deadline for long enough to add it to his
or calendar.
While the cognitive skill of short-term memory may not seem important, keep in mind
that it is extremely difficult to improve time management without an accurate schedule or
calendar. If items are left off of the calendar, projects may not be completed and
deadlines may be missed.
The short-term memory cognitive skill is absolutely essential for improved time
management.
Long-term memory is the cognitive skill that allows meetings and deadlines to not be
forgotten about after the calendar is looked at in the morning.
The cognitive skills needed for time management can be improved in a variety of ways.
Employees may improve these skills by working with a mentor or coach, using computer
software to improve memory and attention skills, reading books on cognitive psychology,
and playing video games designed to increase cognitive function.
© Tracey Carter
Time management is an essential skill for both academics and professionals. Both fields
require a high level of personal productivity and one way to increase productivity is to
improve time management skills.
Improved time management skills allow employees to complete tasks and projects faster,
multi-task and work on more than one project or assignment at a time, and achieve an
ideal work life balance.
Time management skills can be improved in a variety of ways using a myriad of sources.
Books, websites and other sources offer suggestions, exercises, inspiration and
knowledge to help employees, executives and professors improve time management and
experience a higher level of productivity.
• Self-Help
• Psychology
• Business
• Motivational
Time management books belong to all of the above listed genres. It is difficult to label
time management as any one of these genres in particular as it is an amalgam of all of the
above. Also, because time management is an executive function, it relies on the
development of several cognitive skills.