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Objective
Instead of converting number grades to letter grades one-by-one,
Summary
with a function in Excel you can automate the process!
Objective
Before You Start
Before Using this Quick Sheet
Create Table
Create a grade book in Excel. For assistance, see the Quick Sheet
titled: Excel 2003 Grade Book. 1. Insert worksheet
2. Add table
3. Name table
Create and Name a Grade Table in Excel
Add Function
1. Determine cell name
Insert a New Worksheet in Your Document 2. Add column
1. Open your grade book in Excel. 3. Add function
2. From the Insert menu, choose Worksheet. 4. Replicate function
1. In the new worksheet, type each range of grade numbers and their corresponding letter grades
starting with the lowest grade first. List one range per row using three separate columns as
shown in Figure 1.
You must list grade ranges from lowest to highest or some of the resulting grades will be incorrect!
As a result you should have a table with one column containing the start of each number range and
the corresponding letter grade (ex. Figure 2).
Figure 1 1 Figure 2
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Details available at http://www.towson.edu/OTStraining. 410-704-4070.
C ONVERT N UMBER T O L ETTER G RADES
Figure 4
2 2 3
2
C ONVERT N UMBER T O L ETTER G RADES
2. Type the following function without spaces (instead of G2, type the cell name of the number
grade formula cell that you wrote down in the previous section:
=VLOOKUP(G2,gradetable,2)
Figure 6