How are RFQs presently handled, with respect to creation, transmittal, and approval?

Are statistics kept on any purchasing, vendors or receipt information? If yes, price? quality? delivery? what types?
Are your buyers assigned to certain vendors or items? How?
Are buyers assigned by part, commodity, plant, randomly, other?
What is the approval process for each buyer?
What are the purchasing limits for each buyer?
Does the buyer merge requisitions together for a single order?
Is a buyer required to purchase from a requested vendor?
Can a buyer modify a PO or requisition without a corresponding change request / authorization from the requisitioner?
How does a buyer communicate a modified PO or requisition if no change request/authorization from the requisitioner is needed?
How many expediters are there?
Will you be checking for available funds when creating your requisitions or purchase orders?
Do you want to reserve funds for your requisitions or purchase orders?
How do you define your encumbrance types?
Do you want to prevent someone from reserving funds if you do not have enough funds available?
Do all your companies/entities reserve funds?
Do you post receipt information for encumbrance accounting?
Are contracts on projects going to be used? If so, will they be associated with a line item on a requisition or purchase order?
What types of purchase orders do you use? (for example, Standard, Blanket, Contract and so on)
How do you define each purchase order type?
Who has access to defining each type of purchase order?
How many purchase orders do you issue monthly?
What is the approval process for purchase orders?
How do you decide who to buy from?
Do you take advantage of discounts or price breaks?
How many different formats do you have for printed purchase orders?
Obtain a copy of each type of PO format
Do you modify existing purchase orders?.
What percentage of purchased parts are intended for non-manufacturing use?
Do you create purchase orders from on-line requisitions?
Do you want to control modifications to your purchase orders?
Do you want to close purchase orders before they have been truly received & invoiced?
Do you want to attach text to your purchase order? How much?
Do you automatically or manually create purchase order numbers?
What do you do when you want to stop purchasing from a particular vendor?
Do you enter purchase orders for items that do not require "receipting"?
Do you issue requisitions?
What is the approval process for requisitions?
Can the requesters approve their own requisitions?
What are the criteria for approval of requisitions? Money, commodity, plant, budget, other?
What is the approval process for rejected requisitions?
Who creates requisitions?
Are requisitions combined for purchase order creation?
Are vendors and prices always entered on the requisition or are not required?
Do you automatically or manually generate requisition numbers?
Do you order some items frequently enough to justify using express requisitions?
Can any employees potentially submit a requisition and/or PO? If not, what type of employees can? What percent of your employee base does
this include?
What goods or services do you order regularly?
Do you use request for bids/quotations?
How do you request for bids from your vendors?
How do you enter quotations and other information from your vendors?
How do you decide which quotations are available to reference on your purchase orders?
Are quotations collected for all items to be purchased?
How many RFQ's do you issue per month?
Do you obtain quotations from phone, catalogs or by other means?
Do you maintain quotation history? How long?
Are request for quotes automated?
Do you use unit of measure conversion for RFQs?
Are your RFQ's associated with requisitions or PO's? How?
Do you keep track of price breaks on volumes?
Do you want to be notified when a quotation is about to expire?
Do you require RFQ's before you create a purchase order?
Who typically invoices an RFQ?
What paperwork is involved to submit a requisition?
Who maintains the vendor files, PO or AP?
How many vendors do you have?
Does commodity coding help identify vendors?
Are products purchased by one legal entity on behalf of another legal entity?
Are the purchase orders created from requisitions generated in other businesses?
Will different businesses be supplied with the same items ?
Do you usually have to buy new tooling for new product introduction?
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