HR DEPARTMENT

HR
DEPARTMENT
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
26
HR DEPARTMENT
INTRODUCTION
ersonnel department is one of the vital departments in any organization today.
Main is active factored of production and there is doubt that it is the main controls
& manages machine, material, money & market. It is like the heart of any enterprise,
without manpower the organization cannot run or work. dvatech cera tiles ltd. has a
personnel department, which deals with various matters relating to the personnel.
P
!uring our Industrial visit in dvatech cera tiles ltd, I found that there is a department
for human resources development i.e. personnel department, which performs the function
like personnel administrator, wage & salary administration, staffing, training, motivation,
industrial relation recruitment and selection, personnel records and personnel audit.
"hus we can say that thought giving full guidance, advice, motivation, etc to the
employee and increasing their morale. dvatech cera tiles ltd has achieved its short#term
goals promptly and built the structure for long time ob$ective. !ue to the efficiency and
competency of %&! manger, there has been no strike in dvatech cera tiles ltd, right its
establishment and employees are promptly satisfied with the $ob, which has been offered
to him.
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
2'
HR DEPARTMENT
RECRUITMENT AND SELECTION
RECRUITMENT
&ecruitment can be defined as, (it is process of searching for prospective employees and
stimulating and encouraging them to apply for a $ob in an organization.)
&ecruitment is the most important task of personnel administration. In dvatech cera tiles
ltd. &ecruitment of the employees is done as per the company using the following sources
of market.
*+, -y advertisement
*2, .overnment employment
*/, Internal promotion
SELECTION
"he selection procedure is concerned to securing necessary information about an
employee rather application. "his information is secured in to different various kinds of
steps or stages. 0ompany screen out those applicants, which are suitable for that $ob.
1or selection dvatech cera tiles ltd use internal & e2ternal sources. "hey have
application blank for applicant they uses the employee3s references.
"he company is also advertisement and some other sources like advertisement and some
other organization. "he selection procedure of dvatech cera tiles ltd is 4uite simple and
very clean.
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
25
HR DEPARTMENT
SELECTION PROCESS CHART
SELECTION PROCEDURE OF ADVATECH IS AS UNDER
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V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
2A
HR DEPARTMENT
SELECTION PROCESS
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>here there is any organization department then they collect information through
collages, institution, university etc.
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"hey collect application from post, which are directly received. "hey collect list from
district employment e2change campus interview etc.
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fter collection of application. "hey are studies in detail & not suitable applications are
re$ected & other kept for further process.
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&emaining applications are then called for interview in this interview person personality,
e2periences, and sub$ect knowledge, general knowledge etc. re tested Interview result
declared on that day.
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=elected person sent for medical checkup & when person medically fit then section is
done
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Medical fit person gave offer letter & then person is $oining in a work. In dvatech
probation period is different for different types of person.
+2 month for officers.
6 month for clericals.
/ month for workers
If any person is not suitable for his $ob then they have a write to terminate
their services also.
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
/C
HR DEPARTMENT
TRAINING AND DEVELOPMENT
9very organization needs to have well#trained and e2perienced people to perform the
activate that have to be done.
"raining is or process of leaving a se4uence of programmed baheviour. It is a system to
improve the skill. "raining in dvatech is done by three ways.
+.!ivisional
2.Manager proposal
/.:erformance ppraisal

"raining is provided to the capable and responsible person in dvatech.
Manager proposed for training is to be sending to different department like production,
marketing, etc. 9mployments are analyzed about their performance to their $ob. "hose
who are selected for training has to submit their report after completed their training.
=o, young talented officer are send for training their time period / months.
ON THE JOB TRAINING
9very person engaged with business enters into this type of the training. "his type
training states that the guidelines about the work should be given when the employees is
actually engaged with the work under this techni4ue the employees is placed in a new $ob
and he is told how it may be performed. It mostly given for the @7 skilled & semi#
skilled $ob.
OFF THE JOB TRAINING
"his training is given to highest level of the personnel. 1or this training trainee has to be
left his place and devotes his working days in training. .enerally this type of the training
is given to managerial level & higher level.
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
/+
HR DEPARTMENT
PROMOTION AND TRANSFER
>hen a person who works in any organization get more salary and have higher
responsibility and power then it is call promotion. :romotion is in other words is the
process of making upper change in the post of employee. :romotion is also one of the
sources of internal sources of recruitment.
:romotion is given for encouragement so the employee feels more motivated and works
harder in organisation. :romotion policy of dvatech cera tiles ltd is also 4uite simple
and they give promotion to their employees in both the ways as per the seniority and also
as per performance.
"ransfer is nothing but when the area of employee is changed in any sort of action it may
be the change of department or it may be the change of other unit. "ransfer is also the
source of internal recruitment and transfer is also done in situation of giving punishment.
-y the transfer if re4uire need of other is also can be fulfilled. "he policy of transfer is
implemented in this unit is same. "he transfer of any employee is done in very few
occasions and it is temporary.
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
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HR DEPARTMENT
PERFORMANCE APPRAISAL
:erformance appraisal means a systematic evolution of an employee3s performance on
the $ob in term of re4uirement of the $ob. :erformance appraisal is concerned with merit
ranking which involves seriating the ability of personnel for promotion.
dvatech cera tiles ltd appraises the performance on the each employee. "hough the
appraisal system, appraisal knows the eligibility of each employee for promotion and
accordingly the arrangement is made regarding either giving promotion or giving higher
salary.
WAGE & SALARY ADMINISTRATION
>age and salary represent the substantial part of the total cost in an organisation. "he
administration of the wages and salary is performed for establishing & maintaining the
e4uitable wage and salary structure and lower cost structure. It refers to the financial
aspect of need and motivation as well as reward and accordingly the manager interpret
and analyze the need of workers.
"he wages and salary are depending upon the work, 4ualification, seniority and all other
facts. "he performance is also taken in to consideration at the time of giving salary. "he
salary is paid in dvatech cera tiles ltd is as per the rules of government and there is no
conflict so far regarding the salary. "he salary of higher management is 4uite higher in
organisation.
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
//
HR DEPARTMENT
EMPLOYEES FACILITIES
=ometimes e2pect salary some other benefits are also re4uire for good work force
because by this kind of facility one can motivate the personnel in organisation.
=ome benefits are dvatech cera tiles ltd also provides. "hose are as followsB
-onus
0anteen
:rovident fund
Medical
BONUS:
s we see that the company is giving e2tra facility to it3s employees and bonus is good
e2ample of it. "he company is giving 2CD bonus to its employees every year.
CANTEEN:
"he company provides beautiful canteen to its all work and staff members. "he good
food can be found there. "he cheap food is provided to the employees and the company
itself pays half amount.
PROVIDENT FUND:
company also provides provident fund to employee. -ut only for permanent
employees.
MEDICAL:
"he company is providing their employees 9=I benefit and for managerial staff they
provide them one# month salary as a medical e2pense.

V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
/E
HR DEPARTMENT
INDUSTRIAL RELATION
"he company has good industrial relation with workers as well as staff member. "he
company manufactures consumer good so it is closely and directly related with its
consumer as well as suppliers so it has good relation with them. "he company has
collaboration with some company in India.
TRADE UNION
"rade unions are a body, which found by the worker of organisation so they can represent
their problems collectively.
"he dvatech cera tiles ltd has trade union but there is cordial relation between union and
company. In history of dvatech cera tiles ltd there is no strike or any conflict has arise.

GRAVIENCE HANDLING PROCEDURE
.ravience is found if the employees are not satisfied but company is providing monitorial
and non# monitorial facility to the employees so there is no 4uestion of .ravience in the
organisation.
If some problems are arising it solved out immediately so it is good sing for any
organisation.
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
/F
HR DEPARTMENT
PERSONAL RECORD
"he dvatech cera tiles ltd maintains records of present as well as past personnel. "he
company taking help of computer for record of personnel data. "he company issued
identity card, shift card to its employees. "he company also maintains the file of records
like name, address, e2halation, transfer, :.1., etc.
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TIME KEEPING SYSTEM
"his department is engaged in tacking attendance of the employee and worker of the
company has manual time keeping system. "here are three shifts for workers.
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"he company has also adopted an advance logical home keeping system which function
for the accurate computing workers attendance and order time working hours.
"he workers allowed working for 5 hours per day, but he want to do take overtime work.
%e has take permission of shift supervisor. If supervisor receives this permission, he can
do the overtime work.
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
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HR DEPARTMENT

HEALTH AND SAFETY
%ealth a safety and environmental matters are mainstream management responsibility.
0ompany will protect the health and safety of their customers, employees, contractor,
visitor, the general public and another affected from their operation. :ublic concern about
health, safety and environmental aspects of them operation must be address
constructively.
:rovide healthy and safe working condition for all employees.
0onsider the likely environmental impact of new products and process early in the
developing stage.
Minimize, make safe or, if practicable, release of susbstract, which could adversely
affect human health or the environment.
&educe wastage by carefully use of material, energy, and other resources and
ma2imize recycling opportunities.
:rovide sufficient human and material resources and training to meet our health,
safety and environmental commitments.
V.M.PATEL COLLEGE OF MANAGEMENT STUDIES,
KHERVA
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