Greenfield Emails

KIL_PSU_ 003417
McCarthy Maureen A
From:
Sent:
To:
Mike and Patty <orgreenfield@comcast.net>
Wednesday, October 09, 2013 6:56 PM
Lippold Steve M
Subject: 1
Attachments: Memorandum of Record jan 23.doc; PSU Project Assignments.doc
Begin forwarded message:
From: Killgore Robert <rkillgore@oce.oregon.gov>
Subject: Flat screen tv
Date: January 17, 20123:58:57 PM PST
To: 'Mike and Patty' <orgreenfield@comcast.net>
FYI?things might start heating up. Mitch?s assistant called and wants us to buy a 42? flat screen TV for the Directors
office & I told them ?no? and that Mitch needed to call me & discuss.
Subject: Re: Flat screen tv
To: Mike and Patty <orgreenfield@comcast.net>
I agree. Tomorrow I am going to draft an email and tell him no more and that ifhe would like we can discus
this with SOS and get a fonnal opinion. I will email it to you.
Sent from my iPhone
On Jan 17, 2012, at 4:32 PM, "Mike and Patty" <orgreenfield@comcast.net> wrote:
Rob:
You can quote me: This is an improper use of OCE money as I understand the budgeting and
appropriation process. The Legislature expects to allocate funding for specific purposes in the
DOC W &M process and that body expects to review ALL expenditures using the DAS
expenditure reporting tools - - using OCE money circumvents that process. It is an unauthorized
expenditure outside of the Legislature's budget approval and reporting process.
DOC can test that theory by sending a memo to their LOF analyst infonning him or her that aCE
is buying flat screen TV s for management staff at DOC.
Freddy Webb Petite lost her job as a state department manager for purchasing fancy day-timers
for her management team.
KIL_PSU_ 003418
Mike
On Jan 17, 2012, at 3:58 PM, Killgore Robert wrote:
FYI?things might start heating up. Mitch?s assistant called and wants us to buy a 42? flat screen TV for
the Directors office & I told them ?no? and that Mitch needed to call me & discuss.
Mike and Patty Greenfield
Subject: Memo
Date: January 23, 2012 3:55:46 PM PST
To: Mike Greenfield <orgreenfield@comcast.net>
Here you go. Let me know if it looks okay.
Subject: PSU Project Assignments
Date: February 2, 20124:03:28 PM PST
To: 'Marcus Ingle' <mingle@pdx.edu>
Cc: Phil Keisling <keisling@pdx.edu>, Osborn Laura <Iosborn@oce.oregon.gov>, Mike
and Patty <orgreenfield@comcast.net>
Hi Marcus,
Attached you will find the project scope in which Laura & I assigned potential OCE personnel as references for the major
tasks. Let me know what you think. We can discuss next week if you like. By the way, Mitch is trying to fast track a
meeting with Colette.
Thanks,
Rob
From: Phil Keisling <keisling@pdx.edu>
Subject: Distressing news about aCE engagement
Date: February 8, 2012 11 :30:08 AM PST
To: Mike Greenfield <orgreenfield@comcast.net>, "Marcus D.lngle" <mingle@pdx.edu>
Cc: Sara Saltzberg <ssaltz@pdx.edu>, Masami Nishishiba <nishism@pdx.edu>
Mike -- Marcus' cell phone number is 503-997-2246.
The new DOC director and Mitch Morrow leaned on Rob very hard this morning. Contract is clearly in danger
(and possibly Rob will leave). But rather than say, "We're cancelling," they told Rob they want to meet with me
2
KIL_PSU_ 003419
(and I'll include you) directly.
They may cancel;
They may say, "we'll proceed with x, y, z conditions (including Mike G being off -- and he's fine with that);
OR, we may say, "We'll cancel first, invoke the 30 day clause, and ask for something to compensate for our
time and work.
But Rob will likely call or email in next hour or so to cancel tomorrow's kick-off meeting.
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Phil Keisling
Director, Center for Public Service
Mark O. Hatfield School of Government
College of Urban and Public Affairs
Portland State University
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
E-mail: keislinq@pdx.edu
6
KIL_PSU_ 003423
McCarthy Maureen A
From:
Sent:
To:
SUbject:
Attachments:
Sunday, October 06, 2013 9:59 AM
Lippold Steve M
2.8 of 3
Telmate Infrastructure - Policy Group Change.msg; Inmate Welfare Fund - Next
Step.msg; Inmate Welfare Fund - Next Step - New Allocation.msg; Inmate Welfare Fund
- One Time Expenditures.msg; Inmate Welfare Fund - PG Follow-up.msg; Inmate Welfare
Fund (IWF).msg; Inmate Welfare Fund Ideas.msg; RE Inmate Welfare Fund - Next
Step.msg; Re Telmate Infrastructure - Policy Group Change.msg; OCE Administration_
20130306_131021.pdf; OCE Administration_20130306_130937.pdf; OCE Administration_
20130306_191521.pdf; OCE Administration_20130306_191445.pdf; IWF Wine Bottle.pdf;
IWF Spreadsheet 2.pdf; DOC Internal Audits.pdf; Inmate Welfare Fund Overview. pdf; Gill
Arbitration.pdf; Terri Gill.doc; Allegations of ignored rapes.doc; TimHall-Boli-Complaint-
Chronology.pdf; Tammy Lalack.pdf; Jury awards former Oregon corrections workers.doc;
Rob Killgore Resume_Exec.doc; OCE-s-change-of-administrator-review.pdf
Subject: FW: (Statesman Journal) Department of Corrections' relationship rocky
with agency that employs inmates
Date: March 6, 2013 9:51 :50 AM PST
To: 'Mike Greenfield' <orgreenfield@comcast.net>, Phil Keisling <keisling@pdx.edu>
Cc: "'robsherkg@aol.com"' <robsherkg@aol.com>
From: Craig Elizabeth A [mailto:Elizabeth.A.Craig@doc.state.or.us]
Sent: Wednesday, March 06, 2013 9:48 AM
To: DL Policy Group; DL Gov't Efficiencies & Communications; Bernt Betty; POWERS Steven * GOV; RAPHAEL Tim * GOV;
MILLER Sarah S * COO
Subject: (Statesman Journal) Department of Corrections' relationship rocky with agency that employs inmates
Department of Corrections' relationship rocky with agency that
employs inmates
struggling financially in with
Mar. 6, 2013 5:31 AM, I
Written by
Hannah Hoffman
Statesman Journal
KIL_PSU_ 003424
Two reports show that Oregon Corrections Enterprises is struggling, both financially and in its
relationship with the Department of Corrections.
As a result, both agencies are making changes to the way they are organized and the way they do
business with each other.
OCE is a semi-independent state agency that employs prison inmates in Oregon to make furniture,
run call centers and do industrial laundry, per a 1994 constitutional amendment that requires inmates
to work full time while they?re incarcerated. It operates inside corrections facilities; the corrections
director hires the head of OCE, but otherwise, they are separate entities.
A report from the Department of Justice explored complaints from OCE Administrator Robert Killgore,
who claimed corrections was making inappropriate financial requests of his agency and pressuring
him and other administrators into doing favors for corrections officials.
Investigators found no criminal behavior from anyone in corrections, and even dismissed some of
Killgore?s concerns. But they did conclude the two agencies have a problematic relationship with a
lack of oversight for OCE and a culture among corrections officials of taking advantage of OCE funds
by making questionable demands for ?goodwill gestures.?
Meanwhile, Portland State University?s Center for Public Service released an audit of OCE, which
showed its manufacturing job programs were hemorrhaging money, although highly profitable service
jobs were mostly making up the difference.
It suggested OCE expand its operations to the Oregon State Hospital, Oregon Youth Authority and
local jails, as well as noting that the roles of both agencies need to be clarified as they work together.
Corrections Director Colette Peters has asked for an internal investigation into the allegations listed in
the attorney general?s report. OCE spokeswoman Betty Bernt declined any comment on the findings
until the that investigation had been completed.
OCE?s Killgore could not be reached for comment.
Peters said an internal investigation is routine any time a staff member is accused of criminal
behavior, even if none is ultimately found.
Bumjoon Park and Shannon Kmetic, the senior assistant attorney generals who wrote the
investigation report, said Killgore alleged that corrections directed his agency to make improper
expenses in four areas: infrastructure and security, supplies, donations and goodwill gestures, and
personnel costs.
2
KIL_PSU_ 003425
They specifically named former Director Max Williams and Deputy Director Mitch Morrow in several
allegations.
Morrow declined comment on the findings in the report.
Justice investigators disagreed with Killgore that many of those expenses were inappropriate, but it
did say there was a ?culture? within corrections where it was considered normal to ask aCE to pay
for things it shouldn?t have to and to expect favors and ?goodwill gestures? that were out of line.
In fact, Killgore made reference to the aCE being a ?slush fund? for corrections officials.
Peters said it had traditionally been up to prison superintendents and aCE officials to decide who
paid for what, but since the complaint was filed, corrections has formalized the process for making
those agreements to avoid any inappropriate requests.
In addition, the entire department and aCE are going through an organizational review, she said,
which should address some of the problems with oversight of aCE. The justice investigators listed
lack of oversight specifically as a major concern.
As far as the recommendations from the PSU audit, Peters disagreed with an idea to move
manufacturing under the umbrella of corrections but supported the other suggestions.
She said the department is looking for ways to collect data that could show a ?return on investment?
for prison work, which was suggested by PSU researchers. That would include statistics such items
as how many inmates had found work after prison and their levels of education.
Further, she said she supported expanding aCE operations and had been asking the agency for an
expansion plan for more than year.
Peters said that in spite of the two negative reports and related problems, the aCE is highly valuable
because it is self-sufficient and requires no tax dollars while providing real, meaningful work
experience for inmates.
?The structure as it stands today has been very effective over the past ten years,? she said. ?Having
someone sweeping in the kitchen is very different than having them figure out how to work in a call
center.?
hhoffman@StatesmanJournal.com, (503) 399-6719 or follow at www.twitter.com/HannahKHoffman.
Elizabeth Craig
Communications Manager
3
KIL_PSU_ 003426
Oregon Department of Corrections
Elizabeth.A. Craig@doc.state.or. us
(503) 945-0930 - office
(971) 600-6131 - cell
Web I Facebook I Twitter
From: "Rob & Sherri" <robsherkg@gmail.com>
Subject: Fwd: Inmate Welfare
Date: March 6, 20133:27:19 PM PST
The inmate welfare fund is a trust set up for the inmates (belongs to inmates) but the money allocation is done
by the doc exec. Team not the legislature or an independent board as it should be. You will see recent one time
expenditure allocations. This was done because they found that they are making so much off of the new inmate
phone program that they felt that they needed to spend it or fear losing it to the legislature.
I will send you another email that has attachments of revenue generating activities in the institutions. It has a
spreadsheet that outlines hundreds of these activities some with cash balances of $20k. A lot of these are
accounted for in notebooks and dealt in cash.
Thanks
Rob
---------- Forwarded message ----------
Date: Mar 6, 2013 9:31 AM
Subject: Imnate Welfare
To: <robsherkg@aol.com>
Cc:
Subject: Fwd: GED
Date: March 6, 20133:28:17 PM PST
This is an interesting piece. It shows the failure of the GED program at DOC. If you take all of the b.s. out of it
and simply compare the dollars spent to the GED issued, they have been spending over $7000 per inmate. Not
to mention over $4 million in non completes.
4
KIL_PSU_ 003427
From: "Killgore Robert" <rkillgore@oce.oregon.gov>
Date: Mar 6, 2013 9:55 AM
Subject: GED
To: "robsherkg@gmaiLcom" <robsherkg@gmaiLcom>
Cc:
-----Original Message-----
From: sharp@oce.oregon.gov [mail to: sharp@oce.oregon.gov]
To: Killgore Robert
Subject: Scanned image from MX-M453N
Reply to: OCE Administration <sharp@oce.oregon.gov>
Device Name: Not Set
Device Model: MX-M453N
Location: Not Set
File Format: PDF MMR(G4)
Resolution: 200dpi x 200dpi
Attached file is scanned image in PDF format.
Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems Incorporated to view the document.
Adobe(R)Reader(R) can be downloaded from the following URL:
Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and other countries.
http://www.adobe.comJ
Subject: Fwd: other fund activities
Date: March 6, 2013 3:29:51 PM PST
Here you go. To my knowledge this was only distributed to the doc policy group. I will send another email with
an attachment that has the complete list. This attachment only has half but it does give an explanation and game
plan.
Date: Mar 6,2013 9:54 AM
Subject: other fund activities
To: "robsherkg@gmaiLcom" <robsherkg@gmail.com>
5
KIL_PSU_ 003428
Cc:
From: sharp@oce.oregon.gov [mailto:sharp@oce.oregon.gov]
To: Killgore Robert
Location: Not Set
Adobe Systems Incorporated in the United States and other countries. .
Subject: Fwd: complete other fund list
Date: March 6, 2013 3:31 :03 PM PST
Attached is the complete other fund list. It was two sided so the other email is just every other page.
The other attachment does have some crucial documents on it though.
Thanks
Rob
Date: Mar 6, 2013 10:08 AM
Subject: complete other fund list
To: "robsherkg@gmail.com" <robsherkg@gmail.com>
Cc:
6
KIL_PSU_ 003429
From: sharp@oce.oregon.gov [mail to: sharp@oce.oregon.gov]
Sent: Wednesday, March 06,2013 10:24 AM
To: Killgore Robert
Location: Not Set
http://www.adobe.com!
Date: March 6, 20134:01 :19 PM PST
To: 'Mike Greenfield' <orgreenfield@comcast.net>
Subject: IWF Wine Bottle
Hi Mike,
Attached is a document that demonstrates how the inmate welfare fund is distributed using wine bottles. Tills
was prepared by DOC budget. 2 attachments as the spreadsheet is legal and my scanner at home sucks.
Thanks,
Rob
7
KIL_PSU_ 003430
Subject: Internal Audits
Date: March 8, 2013 10:40: 15 AM PST
Subject: Fwd: Inmate Welfare Fund Overview
Date: March 8, 2013 12:56: 10 PM PST
Notice the first slide stating "we have excess cash" ....
Date: Mar 8, 2013 12:50 PM
Subject: Inmate Welfare Fund Overview
Cc:
Subject: Fwd: Re: Oregon corrections executive interceded on son's state pay;
secret report finds no violation I OregonLive.com .
Date: April 18, 2013 12:53:38 PM PDT
To: "Marcus D.lngle" <mingle@pdx.edu>, Shannon Grzybowski
<shannongrzybowski@gmail.com>, Jody Lynn Sundt <sundt@pdx.edu>
Cc: Mike Greenfield <orgreenfield@comcast.net>
fyi, confidential dialogue with Clackamas county DA John Foote
I had NOT seen this in the Oregonian. Maybe I missed it, or maybe it was not in the print edition, only on
oregonlive.com
Perhaps the most interesting thing here is the angle ofthe Former mentor, going on the record against the
former protoge ....
-------- Original Message --------
Subject:Re: Oregon corrections executive interceded on son's state pay; secret report finds no violation I
OregonLive.com
Date:Thu, 18 Apr 2013 12:51:04 -0700
8
KIL_PSU_ 003431
From:Phil Keisling <keisling@pdx.edu>
Organization:Portland State University
To:Foote, John <JohnFoote@co.clackamas.or.us>
John -- Wow, I hadn't seen this. Reading between lines, it very much seems that what might have once been a
warm relationship has cooled considerably. Nick's going on the record with the Oregonian about something like
this seems pretty telling.
Meanwhile, the DOC LG. has stopped an internal investigation -- just because a lawsuit was filed (that could
take years to resolve)7 I didn't know that was standard procedure.
On 4/18/13 12:17 PM, Foote, John wrote:
Phil,
Nice having lunch the other day. I read this story and thought of you. I
know Armenakis and Morrow very well. Normally, I would have expected
Amenakis to protect Morrow. He was the security manager at the Pen when
Morrow was a captain there under his direction. Then Armenakis was
superintendent, assistant director and finally deputy director and Morrow
followed up him right up the ladder. They are from the same
school/philosophy.
This whole thing just looks terribly inappropriate.
Take care,
john
http://www.oregonlive.com/politics/index.ssf/2013/04/oregon corrections execu
tive b.html#incart river#incart hbx#incart best-of
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
E-mail: keisling@pdx.edu
9
KIL_PSU_ 003432
Subject: Re: Oregon corrections executive interceded on son's state pay; secret
report finds no violation I OregonLive.com
Date: April 19, 2013 2:59:46 PM PDT
Mike -- yes, the angle of the "Former Mentor, now speaking on the record in less than flattering ways" is
especially interesting here. I don't know Nick, but does this mean that he's one of the "rare ones" who was in the
system, and got pretty high up, but always did things "right" as opposed to buying into this awful culture? Or is
he just another kind of DOC manager, and this is more personal than it is a matter of management integrity?
I have spent enough time now with John Foote (who was there from 1990-95 I believe) to make him
comfortable sharing things with me on a confidential basis. He's fairly disliked by many (including here at
PSU), and at a recent community forum here at PSU on public safety reform he took a pretty pugnacious, "I'm
going to tell you the truth you don't want to hear" tack as a part of a panel with DeMuniz (they REALL Y don't
like each other); Chris Garrett (say nothing); Andy Olson (say nothing, more pleasantly); and Colette (why is
she even here?). John ended up feeling he shouldn't have come (and it showed!), and it was too bad the
Willamette Week story came out the day AFTER rather than the day before ...
(IfLes were a more enterprising reporter, he would have called the former DOC IG/interim director and said,
"You know, I found it kind of funny that the IG stopped this investigation because of a lawsuit filed -- is that
how you would have handled it?:)
But he knows the DOC culture, and many of the players -- so I've gotten a few insights from him. One is about
how Max (and of course Colette) really took away the IG's independence (I'm sure at Mitch's urging). He thinks
the system has really suffered for that. He also had the same reaction to the way Collette fired Rob; couldn't
believe it, especially the way it happened, and shared that at a meeting with Curtis R on other matters he asked
directly about how they were going to defend themselves in THAT lawsuit. (Curtis evaded, he said). He's also
no fan of Ben DeHahn, for whatever that's worth -- "very bright, but ruthless .... "
John K's lack of interest in good management is just dismaying. And since Michael Jordan hasn't return a call or
an email since the OCE report, I'm increasingly reaching the conclusion you have: that he either can't (or won't
try, really) to change that.
And JK's "Governor's staff' -- anyone there who isn't under 40; and does anyone have REAL management
experience, vs. lots of policy experience? -- wasn't exactly picked to fill in for his self-perceived deficiencies in
the management arena? (Does he even think in those terms; probably not, he's been the "smartest guy in the
room" for so long, he can apply "political acumen" to those issues .... )
But let's you and I not give up (much as I have my moments of doubt, too). This stuff matters, and increasingly
will matter. And left untended, the current approach will increasingly cause problems for this administration in
all sorts of different ways (not just at DOC, but especially in the world of education!).
On 4/18/13 1 :56 PM, Mike and Patty wrote:
I saw this on Oregon Live yesterday, probably in print tomorrow or the weekend.
It IS surprising that Nick is speaking "outside the family" although he and Rob are close. DOC
is filled with people who could tell Mitch stories.
10
KIL_PSU_ 003433
According to Rob W&M is staying away from OCE in budget hearings.
Everyone seems to be signed up for the "if it isn't illegal it doesn't matter" test. I am a concerned
that the Administration appears to be untroubled by the budget, operational, structural, authority,
judgement, ethical and policy problems. Collet has the skills to deal with this the same way I
have bee-keeping skills.
I think it is fair to say that Ted K finished off any management potential that remained in Oregon
Government institutions and that John is armed exclusively with political expediency tools and
navigation.
Mike
On Apr 18,2013, at 12:53 PM, Phil Keisling wrote:
I had NOT seen this in the Oregonian. Maybe I missed it, or maybe it was not in the print
edition, only on oregonlive.com
Perhaps the most interesting thing here is the angle of the Fonner mentor, going on the record
against the former protoge ....
Subject:Re: Oregon conections executive interceded on son's state pay; secret report finds no violation
OregonLive.com
Date:Thu, 18 Apr 2013 12:51 :04 -0700
John -- Wow, I hadn't seen this. Reading between lines, it very much seems that what might have
once been a warm relationship has cooled considerably. Nick's going on the record with the
Oregonian about something like this seems pretty telling.
Meanwhile, the DOC I.G. has stopped an internal investigation -- just because a lawsuit was
filed (that could take years to resolve)? I didn't know that was standard procedure.
On 4/18/13 12: 17 PM, Foote, John wrote:
Phil,
Nice having lunch the other day. I read this story and thought
of you. I know Armenakis and Morrow very well. Normally, I
would have expected Arnenakis to protect Morrow. He was the
security manager at the Pen when Morrow was a captain there under
his direction. Then Armenakis was superintendent, assistant
11
KIL_PSU_ 003434
director and finally deputy director and Morrow followed up him
right up the ladder. They are from the same school/philosophy.
Take care,
john
http://www.oregonlive.com/politics/index.ssf/20l3/04/oregon corre
ctions executive b.html#incart river#incart hbx#incart best-of
Phil Keisling
Mark o. Hatfield School of Government
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
From: "Rob & Sherri" <robsherkg@gmail,com>
Subject: Fwd: Whistle Blower Pattern
Date: April 30, 201310:51:17 AM PDT
They didn't vet Colette good enough before her appointment. Now they have a doc director that has been
deemed unreliable as a witness on record .... that will come back to haunt the gov as her testimony will be
questioned for anything ifthis goes public. I hope everything is going well for you. Tell Phil hello for me. We
should go to lunch or coffee one ofthese days. Take care.
Rob
From: "Rob & Sheni" <robsherkg@gmail.com>
Date: Apr 30, 2013 7:49 AM
Subject: Whistle Blower Pattern
To: "Les Zaitz" <leszaitz@gmail.com>
Cc: .
Sony to keep bugging you Les but I wanted to make sure that you got all of the documents so I attached them to
this email. This is interesting when you consider that it is basically over a 4 .year period. I'm pretty sure that
nobody has put this pattern together yet on the government side because of the leadership transitions with the
Gov, DAS, and DOJ. More thorough investigation may find more cases. These are interesting because the state
is losing them which means that they are wrongful discharges. Page 24 of the Gill arbitration is interesting in
that it points out that Colette was not a credible witness. I guess Colette's motto is "fire them and let the courts
sort it out" ...
Thanks,
Rob
Subject: Re: Address
Date: May 8,20132:12:51 PM PDT
16
KIL_PSU_ 003439
P.o. box 902
i\urora, or. 97002
Thanks,
Rob
On May 8, 2013 2:11 PM, "Mike and Patty" <orgreenfield@comcast.net> wrote:
Rob
I need you address to send the letters.
Mike
Subject: Updated Resume
Date: May 9, 2013 9:23:41 AM PDT
To: Mike Greenfield <orgreenfield@comcast.net>, Phillip Keisling <keisling@pdx.edu>
Hi Guys,
i\ttached is my latest resume. I have my consulting company organized now if there is an opportunity for a
temporary project. Of course, I am interested in a full time job as well. Please feel free to distribute.
Thanks,
Rob
Subject: statesman article
Date: July 11, 2013 10:21 :38 AM PDT
Audit finds conflicts of interest in prison industries'
contracts
JuI. 11,20139:00 AM I
o Comments
.. Email
17
KIL_PSU_ 003440
..
Print
..
Share
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The Dome Building is one of the most recognized structures on the Oregon State Hospital North Campus. It now houses office space for the Oregon Department of
Corrections. / KOBBI R. BLAIR / Statesman Joum
Written by
Hannah Hoffman
Statesman Journal
.. Filed Under
.. News
.. Portland State
[]
Zoom
Colette Peters, director of the Oregon Department of Corrections
More
Related Links
.. Document: OCE's change of administrator review
An internal audit released by the Department of Corrections Wednesday shows that several conflicts of interest
existed in contracts approved by the former head of the agency that manages Oregon's prison industries.
DOC Director Colette Peters ordered the audit after firing Oregon Corrections Enterprises Director Rob
Killgore in March. The "change of administrator review" was designed to verify that Killgore's dismissal had
been handled properly and that the agency's contracts were compliant with state rules.
18
KIL_PSU_ 003441
Killgore was fired following a Department of Justice investigation into the department that he initiated. He has
sued the department for retaliating against a whistleblower, but Peters said she fired him for flouting her
directions regarding the future of OCE and its programs.
It found no problems with Killgore's exit from the agency, but identified three conflicts of interest in the
contracts. Investigators said each incident benefited a member of the OCE Advisory Council.
Problems arose in each of the following contracts:
OCE entered into a potential public-private partnership agreement with laundry service Ecotex and asked
avisory council member Neil Bryant to provide a legal analysis and opinion on the issues surrounding the
agreement. OCE paid Bryant's firm $9,401.50 for the opinion and Bryant quit the council five days after Ecotex
requested the potential partnership .
. OCE entered into an interagency agreement with Portland State University that cost $165,000. An advisory
council member quit the day the agreement was signed and went to work for the PSU review team.
OCE allowed council member and AFL-CIO official Mark Warne to design and implement a program at
Coffee Creek Correctional Institution, which cost $10,714.29 per month for 14 months, a total of$150,000.
Warne resigned from the council 6 days after the agreement for the program was signed.
The auditors recommended that OCE further review its contracts and create advisory council bylaws.
hhoffman@statesmanjournal.com, (503) 399-6719 or follow at twitter.comlHannahKHoffman
Subject: Audit
Date: July 11, 2013 10:38:45 AM PDT
They failed to mention that you didnt work on the contract.
19
KIL_PSU_ 003442
McCarthy Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
2,9 of 3
audit info 3.pdf; Advisory Council emails.pdf; Bryant Ecotex.pdf
Subject: audit info 3
Date: July 11, 2013 4:44:42 PM PDT
This is the disclosure to SOS about Junki being on council and having a business anangement. I inherited this
from Mitch and got Junki to step down later that year.
Subject: Re: audit info 3
Date: July 11, 20134:50: 15 PM PDT
Mitch even went to Japan with Junki .... Kitzhaber was on the trip too.
On TIm, Jul11, 2013 at 4:44 PM, Rob & Sheni <robsherkg@gmail.com> wrote:
This is the disclosure to SOS about Junki being on council and having a business anangement. I inherited this
From: "Rob & Sherrill <robsherkg@gmail.com>
Subject: More emails
Date: July 11, 2013 9:56:27 PM PDT
Attached you will find emails that document that Colette & Mitch participated in the use of Neil Blyant on the
Ecotex deal.
KIL_PSU_ 003443
You will also see emails that document that Colette and Mitch had me revise the Advisory Council policy but
did not mention anything about concerns over "conflict of interest". The revision took place after hiring Neil
Bryant and contracting with PSU.
Also, if you review the law closely it allows for members to resign to work in their respective areas (see
highlight):
421.347 Advisory council; membership; duties. (1) The administrator of Oregon COlTections Enterprises shall
establish, by the issuance of a policy directive or order, an advisory council consisting of not fewer than three
members to provide policy input concerning Oregon Corrections Enterprises operations and its discharge of the
functions and duties prescribed by section 41, Article I of the Oregon Constitution, and ORS 192.502,421.305,
421.312,421.344 to 421.367, 421.412, 421.442, 421.444 and 421.445. The council shall select one of its
members as chairperson. The council shall meet not less frequently than semiannually at the offices of Oregon
Corrections Enterprises. The council shall meet at such other times and places specified by the administrator.
All members shall be entitled to expenses as provided in ORS 292.495.
(2) The membership of the advisory council shall consist of at least one representative of each of the
following interests, as determined at the discretion of the administrator:
(a) At least one member shall be a person who has experience in, and can represent the interests and
perspective of the banking or finance industry;
(b) At least one member shall be a person who has experience in and can represent the interests and
perspective of private business in Oregon; and
(c) At least one member shall be a person who has experience in the field of labor relations and can
represent the interests and perspective of organized labor.
(3) Members of the advisory council must be citizens of the United States and residents of the State of
Oregon. No member ofthe council may be an employee of the Department of Corrections or of Oregon
Corrections Enterprises.
(4) The order or policy directive that establishes the advisory council may specify the terms of office of
members of the council and may provide for removal of members from the advisory council by the
administrator, either at the pleasure of the administrator or for other grounds specified in the order or policy
directive. Upon the expiration or termination of the term of any member appointed to represent an
interest under subsection (2) of this section, the administrator shall appoint a successor to represent that
interest. A member of the advisory council shall be eligible for reappointment.
2
KIL_PSU_ 003444
McCarthy Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
2 of 3
Mail Attachment.eml; Mail Attachment.eml; Mail Attachment.eml; Mail Attachment.eml;
Mail Attachment.eml; OCE Administration_20l20821_160634.pdf; Mail Attachment.eml;
OCE Administration_20l20821_160634.pdf; OCE Administration_20120822_122612.pdf;
Mail Attachment.eml; OCE Administration_20l20821_160634.pdf; OCE Administration_
20l20822_122612.pdf; OCE Administration_20l20823_19392S.pdf; OCE Administration_
20120823_19392S.pdf; OCE Phase 118-27-12.pdf; Description cidimage002Jpg@
01CCE814.2FCDD3FO; DOC Promotions - Final.xls; Final Report 11-0S - Inmate Work
Opportunities.pdf; DOC Promotions - Final.xls; Final Greenfield Oct 2004 report.doc;
Final Response to ProcessShift Oct 2004 Report.doc; OCEreport - Response
7-27-0S.doc; Memorandum of Record oct 20l2.doc; Memorandum of Record oct
20l2.doc; Memorandum of Record oct 2012.doc; Downing a Duck (2).doc; Meaure17
mannix.pdf; Jan2000Meaure17Mannix.report.pdf
Subject: FW: CAFR Question
Date: August 21, 2012 9:56:49 AM PDT
See you at lunch. I meet with them this afternoon.
Thanks,
Rob
From: Killgore Robert
Sent: Tuesday, August 21, 20129:50 AM
To: 'Morrow Mitch'
Cc: Peters Colette S
Subject: RE: CAFR Question
Hi Colette & Mitch,
Attached is the following documents related to the CAFR & Audit reporting requirements:
CAFR Question from General Disclosure Requirements
CAFR Disclosure Draft response
CPA Audit Professional Standards Requirement
CPA Audit Proposed Management Recommendations Note
Mitch Morrow e-mail On OCE Business Practice Review
KIL_PSU_ 003445
AG Opinion; Christian Boenisch
AG Opinion: Paul Weddle
Attorney Opinion: Neil Bryant
I will set up an appointment to review this afternoon.
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.Morrow@doc.state.or.us]
Sent: Tuesday, August 21, 2012 8:08 AM
To: Killgore Robert
Cc: Peters Colette S; Garcia Marie D
Rob,
Would you please forward to Colette and me a copy of the email you provided Neil for his review, aCE?s official
?reasoning for the support? statement to your CPA and any other written statements/materials from aCE regarding this
issue. Thanks.
Please work with Marie on arranging some time for the three of us to meet. Talk soon.
Mitch
From: Killgore Robert [mailto:rkillgore@oce.oregon.qovl
Sent: Sunday, August 19, 2012 1:01 PM
To: Peters Colette S; Morrow Mitch
Cc: Osborn Laura
Importance: High
Sensitivity: Confidential
Colette & Mitch,
Attached is a requirement for the state CAFR that I found out about last Friday after it was
flagged by our Fiscal Manager. It is asking for any violations oflegal or contractual provisions
during the fiscal year. It gives the example of expending revenues for purposes other than
outlined in constitutional provisions. This same question came up recently with our annual CPA
audit. I need to resolve this requirement with both entities.
I had Neil Bryant review Mitch?s email from earlier this year and his opinion is that the expenses
related to the Buddy Herron funeral where outside the scope of our laws (attached is Neil?s
letter). I reviewed this with our CPA along with the reasoning for the support. I explained that
the new Director took immediate short term action with the formation of a memorandum of
understanding and was taking long term action by having Portland State University review and
provide recommendations on the organization. The CPA felt that the expense was immaterial and
suggested noting it in our ?manager?s recommendation? supplement to the audit as she felt that it
2
KIL_PSU_ 003446
was handled appropriately. Because it was financially immaterial it would not be mentioned in
the actual audit. You do need to keep in mind that our auditor looks at OCE from a business
perspective and not governmental. The state may have different standards related to the
definition of immaterial. I have yet to get back to the auditor on this.
As stated earlier, I did not know about the CAFR requirement until last Friday. It is due this
Monday but I have put a hold on it until we can discuss or I get direction from you. I recommend
that we report the expenses related to the Herron funeral and describe what action has been taken
to keep us within the scope of our laws in the future. Please let me know how you would like to
proceed.
Thanks,
Rob
From: Osborn Laura
Sent: Friday, August 17, 2012 11:12 AM
To: Killgore Robert
Subject: Fwd: CAFR Question
Sent froni my iPhone
From: Struxness Ann <astruxness@oce.oregon.gov>
Date: August 17,201211:08:18 AM PDT
To: Osbom Laura <losbom@oce.oregon.gov>
Subject: CAFR Question
Hi Laura,
Hope your trip is going well and you're staying cool.
We are completing the general disclosure pOliion of the CAFR and I have a
question about how I should respond to "Violations of Legal or Contractual
Provisions".
One of the examples is expending revenue for purposes other than outlined in
constitutional provisions.
There is the funeral. Please let me know how you would like me to respond or
not.
Thanks,
Aim
From: sharp@oce.oregon.gov [mailto:sharp@oce.oregon.govl
Sent: Friday, August 17,201211:16 AM
To: Struxness Ann
3
KIL_PSU_ 003447
Location: Not Set
File Fornlat: PDF MMR(G4)
Use Acroqat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems Incorporated
to view the document.
Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered
trademarks or trademarks of Adobe Systems Incorporated in the United States and
other countries.
http://www.adobe.com/
<OCE Administration_20120817 _131549.pdf>
<Signed - Ltr to Killgore (00194625).pdf>
Date: August 21, 2012 12:50: 12 PM PDT
Sent: Tuesday, August 21,2012 11 :28 AM
To: Morrow Mitch
Cc: Peters Colette S; Steward Heidi R
Subject: Re: CAFR Question
Agreed. That's why I brought it forward. Keep in mind I didn't learn about this until last Friday. Neil and the
rest of the advisory council got hard copies as I went around and met with them individually to explain the
email and PSU project so that they would get it first hand.
Thanks
Rob
Sent from my iPhone
On Aug 21, 2012, at 11 :07 AM, "Morrow Mitch" <Mitch.Morrow@doc.state.or.us> wrote:
Rob,
4
KIL_PSU_ 003448
Thanks for this infOlmation. In your email to Colette and me last week you write "I had Neil
Bryant review Mitch's email from earlier this year." I am not seeing that email in the
attachments above. Will you send that document my way as well. Thanks.
Based on what I have read, if the decision to respond is seen as necessary by Colette, I would
recommend we modify our response on the CAFR General Disclosure fonn. I would include
significantly more detail about the homicide, the timing of things, why there was an opinion
(even if incorrectly) that aCE could do this and what the intent was. Also, I am not big on
naming someone. "We made the decision to fund," or "a decision was made to fund", or
something like; "as an outcome to a tragic event involving one or our primary customers
employees, OCE assisted with .... " "It was later detennined that this funding was outside the
parameters outlined in ...... " Just some thoughts to discuss when we meet. We might even get
our communications staff (Heidi) involved, notify some folks ahead of the document going
downtown, provide a heads-up to Steve Powers and let EOCI know. I think we need to be very
thoughtful about next steps.
Talk soon.
Mitch
From: Killgore Robert [mailto:rkillgore@oce.oregon.gov]
Sent: Tuesday, August 21,20129:50 AM
To: Morrow Mitch
Hi Colette & Mitch,
Mitch Morrow e-mail on OCE Business Practice Review
5
KIL_PSU_ 003449
Thanks,
Rob
From: Morrow Mitch
[mailto:Mitch.Morrow@doc.state.or.us]<mailto:[mailto:Mitch.Morrow@doc.state.or.us]>
To: Killgore Robert
Rob,
Would you pleasc forward to Colette and me a copy of the email you provided Neil for his
review, OCE's official "reasoning for the support" statement to your CPA and any other written
statements/materials from OCE regarding this issue. Thanks.
Mitch
[ mailto :rkillgore@oce.oregon.gov]<mailto:%5bmailto :rkillgore@oce.oregon.gov%5d>
Cc: Osborn Laura
Importance: High
Colette & Mitch,
6
KIL_PSU_ 003450
flagged by our Fiscal Manager. It is asking for any violations of legal or contractual provisions
I had Neil Bryant review Mitch's email from earlier this year and his opinion is that the expenses
related to the Buddy Herron funeral where outside the scope of our laws (attached is Neil's
the new Director took immediate short term action with the fOlmation of a memorandum of
understanding and was taking long telm action by having Portland State University review and
suggested noting it in our "manager's recommendation" supplement to the audit as she felt that it
proceed.
Thanks,
Rob
From: Osborn Laura
Sent: Friday, August 17,2012 11: 12 AM
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann <astruxness@oce.oregon.gov<mailto :astruxness@oce.oregon.gov
Date: August 17,2012 11 :08:18 AM PDT
To: Osborn Laura <losborn@oce.oregon.gov<mailto:losborn@oce.oregon.gov
Hi Laura,
7
KIL_PSU_ 003451
We are completing the general disclosure pOliion of the CAFR and I have a question about how I
should respond to "Violations of Legal or Contractual Provisions".
One of the examples is expending revenue for purposes other than outlined in constitutional
provisions.
There is the funeral. Please let me know how you would like me to respond or not.
Thanks,
Ann
From: sharp@oce.oregon.gov<mailto:sharp@oce.oregon.gov>
[ mailto: sharp@oce.oregon.gov]<mailto:%5bmailto:sharp@oce. oregon. gov%5d>
To: Struxness Ann
Reply to: OCE Administration <sharp@oce.oregon.gov<mailto:sharp@oce.oregon.gov
Location: Not Set
File FOffilat: PDF MMR(G4)
Attached file is scanned image in PDF fOffilat.
Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems Incorporated to view the
document.
Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and other countries.
8
KIL_PSU_ 003452
<CAFR Disclosure - Proposed Response.eml>
<OCE Audit .eml>
<U se of OCE Funds for Crime Prevention.eml>
<OCE Business Practice Review.eml>
<Fwd: CAFR Question.eml>
<OCE 2012 audit.eml>
<OCE Expenditures under ORS 421.eml>
<FW: OCE 2012 audit.eml>
<Advice re: crp Funding Request.eml>
Subject.: FW: Funeral e-mails
Date: August 21,20122:06:44 PM PDT
Fyi .. Mitch needs to realize that this is the kind of stuff that an auditor will check. They cancelled my meeting
until tomorrow so my guess is that they are talking to some people.
From: Killgore Robeli
Sent: Tuesday, August 21,20122:04 PM
To: Neil Bryant
Subject: Funeral e-mails
Hi Neil,
This morning you had asked about who actually obligated the funds for the funeral. We pulled the e-mails from
Betty Bernt's account and found the attached emails between Betty & Mitch. r think that you can form your
own opinion on this. The comment is made "any more crap aboutthe money OCE spent on the funeral stuff'?
You will also notice that no OCE executives were copied on any of the emails.
Thanks,
Rob
From: Osborn Laura
Sent: Tuesday, August 21,2012 1 :59 PM
To: Killgore Robert
Subject: FW: Scanned image from MX-M453N
9
KIL_PSU_ 003453
FYI
Sent: Wednesday, August 22, 2012 10:35 AM
To: 'Morrow Mitch'
Good Morning Mitch,
I assume that you are asking for emails related to the funeral expenditure at this point. Please keep in mind that
a formal audit or review of the expenses has not been done. If you recall, I recommended that in January &
February.
So in response to your request, we assembled the attached emails and financials related to the funeral. We do
have everything in our systems (Fiscal, HR, Contracts, IS) if need be. In crafting the CAFR response I
recommend that we review at least the following:
1. Why did OCE/DOC do it? Obviously this was done to take care of the Herron family and assist the
community. That is, there was no personal gain for anyone.
2. Did the expenses exceed the constitutional and statutory authority of OCE? Obviously this is the most
important point as it triggers the reporting requirements. Both Neil and I think that it was. If you feel differently
then I recommend another DOJ opinion specific to this situation.
3. How were the expenses obligated? The Director's office dealt directly with Betty Bernt. No OCE executives
were notified until after the funds were obligated. I think that Gary, Laura & I wish that we could say
something differently but we can't. This is important because it will help determine how we craft the message.
Thanks,
Rob
To: Killgore Robert
Thanks Rob. Was this all the emails? I understand there are others.
Just attempting to get all the information on the table for our
discussion.
Mitch
10
KIL_PSU_ 003454
To: Morrow Mitch
What I was referring to and what they received was a copy of the
attached email. I met with each of them and reviewed it along with
briefing them on the PSU project. I thought that it was important to
review it with them so they didn't hear rumors' relating to anything as
the original email was distributed to a lot of people who in tum
distributed it (an example is attached).
Thanks,
Rob
To: Killgore Robert
Rob,
Neil and the rest of the Advisory Council got hard copies of what
exactly? From whom? Is there a copy of an email I sent to someone?
We'll get it work out.
Mitch
To: Morrow Mitch
Agreed. That's why I brought it forward. Keep in mind I didn't learn
about this until last Friday. Neil and the rest of the advisory council
got hard copies as I went around and met with them individually to
explain the email and PSU project so that they would get it first hand.
Thanks
Rob
Sent from my iPhone
On Aug 21,2012, at 11 :07 AM, "Morrow Mitch"
<Mitch.Morrow@doc.state.or.us> wrote:
11
KIL_PSU_ 003455
Rob,
Thanks for this information. In your email to Colette and me last
week you write "I had Neil Bryant review Mitch's email from earlier this
year." I am not seeing that email in the attachments above. Will you
send that document my way as well. Thanks.
Based on what I have read, if the decision to respond is seen as
necessary by Colette, I would recommend we modify our response on the
CAFR General Disclosure form. I would include significantly more detail
about the homicide, the timing of things, why there was an opinion (even
if incorrectly) that OCE could do this and what the intent was. Also, I
am not big on naming someone. "We made the decision to fund," or "a
decision was made to fund", or something like; "as an outcome to a
tragic event involving one or our primary customers employees, OCE
assisted with .... " "It was later detennined that this funding was
outside the parameters outlined in ...... " Just some thoughts to discuss
when we meet. We might even get our communications staff (Heidi)
involved, notify some folks ahead of the document going downtown,
provide a heads-up to Steve Powers and let EOCI know. I think we need
to be very thoughtful about next steps.
Talk soon.
Mitch
To: Morrow Mitch
Hi Colette & Mitch,
Attached is the following documents related to the CAFR & Audit
repOliing requirements:
CAFR Question from General Disclosure Requirements CAFR Disclosure
12
KIL_PSU_ 003456
Draft response
CPA Audit Professional Standards Requirement CPA Audit Proposed
Management Recommendations Note
AG Opinion; Christian Boemsch
Thanks,
Rob
From: Morrow Mitch
[mailto :Mitch.Morrow@doc.state.or.us]<mailto:[ mailto :Mitch.Morrow@doc.
state.or.us ]>
To: Killgore Robert
Rob,
Would you please forward to Colette and me a copy of the email you
provided Neil for his review, OCE's official "reasoning for the support"
statement to your CPA and any other written statements/materials from
OCE regarding this issue. Thanks.
Please work with Marie on arranging some time for the three of us to
meet. Talk soon.
13
KIL_PSU_ 003457
Mitch
[ mailto :rkillgore@oce.oregon.gov]<mailto:%5bmailto :rkillgore@oce.orego
n.gov%5d>
Sent: Sunday, August 19,2012 1 :01 PM
Cc: Osborn Laura
Importance: High
Colette & Mitch,
Attached is a requirement for the state CAFR that I found out about
last Friday after it was flagged by our Fiscal Manager. It is asking for
any violations oflegal or contractual provisions during the fiscal
year. It gives the example of expending revenues for purposes other than
outlined in constitutional provisions. This same question came up
recently with our annual CPA audit. I need to resolve this requirement
with both entities.
I had Neil Bryant review Mitch's email from earlier this year and his
opinion is that the expenses related to the Buddy Herron funeral where
outside the scope of our laws (attached is Neil's letter). I reviewed
this with our CPA along with the reasoning for the support. I explained
that the new Director took immediate short telID action with the
formation of a memorandum of understanding and was taking long term
action by having Portland State University review and provide
recommendations on the organization. The CPA felt that the expense was
immaterial and suggested noting it in our "manager's recommendation'!
supplement to the audit as she felt that it was handled appropriately.
Because it was financially immaterial it would not be mentioned in the
actual audit. You do need to keep in mind that our auditor looks at OCE
from a business perspective and not governmental. The state may have
different standards related to the definition of inmlaterial. I have yet
to get back to the auditor on this.
As stated earlier, I did not know about the CAFR requirement until
14
KIL_PSU_ 003458
last Friday. It is due this Monday but I have put a hold on it until we
can discuss or I get direction from you. I recommend that we report the
expenses related to the Herron funeral and describe what action has been
taken to keep us within the scope of our laws in the future. Please let
me know how you would like to proceed.
Thanks,
Rob
From: Osbom Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
<astruxness@oce.oregon.gov<mailto:astruxness@oce. oregon. gov> >
To: Osbom Laura
<losbom@oce.oregon.gov<mailto:losbom@oce.oregon.gov
Hi Laura,
We are completing the general disclosure portion of the CAFR and I
have a question about how I should respond to "Violations of Legal or
Contractual Provisions".
One of the examples is expending revenue for purposes other than
outlined in constitutional provisions.
There is the funeral. Please let me know how you would like me to
respond or not.
15
KIL_PSU_ 003459
Thanks,
Ann
[mailto:sharp@oce.oregon.gov]<mailto:%5bmailto:sharp@oce.oregon.gov%5d
Sent: Friday, August 17, 2012 11: 16 AM
To: Struxness Ann
Reply to: OCE Administration
<sharp@oce.oregon.gov<mailto:sharp@oce.oregon.gov
Location: Not Set
Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems
Incorporated to view the document.
Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are
registered trademarks or trademarks of Adobe Systems Incorporated in the
United States and other countries.
http://www.adobe.coml
<Signed - Ltr to Killgore (00194625).pdf> <CAFR Disclosure - Proposed
Response.eml> <OCE Audit .eml> <Use ofOCE Funds for Crime
Prevention.eml> <OCE Business Practice Review.eml>
16
KIL_PSU_ 003460
<Advice re: CIP Funding Request.eml>
To: 'Phil Keisling' <keisling@pdx.edu>
Cc: 'Mike and Patty' <orgreenfield@comcast.net>
Fyi .. .! may push Colette to reconsider the business practice review with you.
Thanks,
Rob
Sent: Wednesday, August 22,2012 10:35 AM
To: 'Morrow Mitch'
Good Morning Mitch,
February.
impOliant point as it triggers the reporting requirements. Both Neil and I think that it was. If you feel differently
something differently but we can't. This is important because it will help detelmine how we craft the message.
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.Morrow@doc.state.oLus]
17
KIL_PSU_ 003461
To: Killgore Robert
Just attempting to get all the infOlmation on the table for our
discussion.
Mitch
To: MOlTOW Mitch
attached email. I met with each ofthem and reviewed it along with
Thanks,
Rob
To: Killgore Robert
Rob,
Mitch
Sent: Tuesday, August 21, 2012 11 :28 AM
To: MOlTowMitch
Agreed. That's why I brought it forward. Keep in mind I didn't leam
18
KIL_PSU_ 003462
Thanks
Rob
Sent from my iPhone
On Aug 21, 2012, at 11 :07 AM, "Morrow Mitch"
Rob,
assisted with .... " "It was later determined that this funding was
Talk soon.
Mitch
To: Morrow Mitch
19
KIL_PSU_ 003463
Hi Colette & Mitch,
reporting requirements:
Draft response
CP A Audit Professional Standards Requirement CPA Audit Proposed
Mitch Mon-ow e-mail on OCE Business Practice Review
Attomey Opinion: Neil Bryant
I will set up an appointment to review this aftemoon.
Thanks,
Rob
From: Mon-ow Mitch
[mailto:Mitch.Morrow@doc.state.or. us ] <mailto : [mailto :Mitch.Morrow@doc.
state.OLUS ]>
To: Killgore Robert
Rob,
20
KIL_PSU_ 003464
meet. Talk soon.
Mitch
[mailto :rkillgore@oce.oregon.gov]<mailto:%5bmailto:rkillgore@oce.orego
n.gov%5d>
Cc: Osborn Laura
Importance: High
Colette & Mitch,
any violations of legal or contractual provisions during the fiscal
outlined in constitutional provisions. This same question carne up
with both entities.
that the new Director took immediate short term action with the
formation of a memorandum of understanding and was taking long telm
immaterial and suggested noting it in our "manager's recommendation"
21
KIL_PSU_ 003465
different standards related to the definition of immaterial. I have yet
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
Date: August 17, 201211:08:18 AM PDT
To: Osborn Laura
<losborn@oce.oregon.gov<mailto:losborn@oce.oregon.gov
Hi Laura,
22
KIL_PSU_ 003466
respond or not.
Thanks,
Ann
To: Struxness Ann
Location: Not Set
File Fom1at: PDF MMR(G4)
23
KIL_PSU_ 003467
Sent: Thursday, August 23, 20126:05 PM
To: 'Mon-ow Mitch'; Peters Colette S
Cc: OSBORN Laura; Kilmer Gary; Struxness Ann; Bernt Betty
Hi Colette & Mitch,
Attached is a description of the OCE sponsorship during Con-ections Employees Week. I really liked the way
that we did it this year because of the personal interaction between DOC & OCE staff.
You will also find an accounting of expenses that have been booked to Sales & Marketing relating to DOC for
FYE '12. In answer to your questions relating to "reportable" or "immaterial" I have to say that I don't know.
The reason that this has come up is because of the legal opinion regarding the Herron funeral which ultimately
was triggered from the Business Practice e-mail in January and the need to comply with our annual audit.
It is interesting if you look at the dates. You will notice that the activity pretty much stopped (except for
corrections week) once the Inter Agency Agreement was put into place. However, as we talked about yesterday,
we need to figure this out in a way that benefits & builds the relationship.
I spoke to Neil earlier in the day about the CAFR and the additional information that I supplied him. He was
24
KIL_PSU_ 003468
going to call you immediately afterwards. I hope that you connected. Perhaps we can discuss tomorrow.
Thanks,
Rob
Sent: Thursday, August 23,2012 10:27 AM
To: Killgore Robert
Cc: Peters Colette S; OSBORN Laura; Kilmer Gary; Bernt Betty; STRUXNESS Ann
Rob,
Congratulations on the wedding. Sorry you had to be here this week when
you should have been off. Please enjoy the two weeks.
Colette and I continued our conversation regarding the CAFR report and
we would like to get some additional information from you (or Laura).
Would you please provide us with the amount of OCE funds obligated
during Corrections Employee Week across the agency and what those funds
were actually spent on (candy, soda, hotdogs). Then, we would be
interested in what the Administration of OCE sees as the justification
for those expenditures. Based on our conversation yesterday, you
indicated it was a sales and marketing expense. I get that and we
completely agree. What we need is for you to articulate the sales and
marketing justification. As we continue to work through the decision on
the CAFR, we would like to do a side-by-side comparison of our
perspective on the Herron expense and your justification on the
Corrections Employee Week expense.
Finally, are there any other examples you can think of during the past
year at OCE that you would consider expenditures outside the
constitutional or statutOlY language parameters? At what point (dollar
amount, number of incidents) does the OCE administration consider these
expenditures either as "reportable" or as immaterial with regard to the
CAFR report expectation?
Sorry for the additional work. We just want to make sure we are being
supportive and that we take everything into consideration as we move
towards a decision. Thanks for the conversation yesterday and please
don't hesitate to call or write if you have any questions.
Mitch
Sent: Wednesday, August 22,20123:42 PM
To: Killgore Robert
25
KIL_PSU_ 003469
Thanks Rob.
On point # 1: I would add that not unlike expenditures made during
Corrections Employee Week, this expenditure is a way to market OCE by
supporting a primary business partner during a very difficult and tragic
time.
On point #2: I don't believe the question is did the expense "exceed
the constitutional and statutory authority of OCE," but rather did the
expenditure fall within constitutional or statutory parameters. I think
there continues to be some level of disagreement on the nexus between
the expenditure and the connection to a primary business patiner. And
although connected, the first point does differ a bit from the decision
needing to made as to if the expenditure should be repOlied to the CAFR
or if the expenditure is immaterial.
On point #3: Dealing with a mid-level manager (especially one that
handles such things for OCE) would not be an unusual action (it happened
many times before and has occurred since). I am not sure of the timing
of things, but it does appear Betty notified you via email on 11/30/11
of what was requested. Also, I do recall very clearly asking Betty
during a phone call with her to have you call me if there were any
concerns on you part when the request was made to have OCE support the
Herron family. Given that, I think we may disagree a bit on the
notification/proper engagement points you are making.
All that aside, we'll get tIllS resolved. I do apologize if I offended
you in any way today, that was not my intent. We simply view things
differently based on our own backgrounds. That does not make either of
us a "weak" leader, and that was not what I was categorizing you as. It
just points out that we come from different perspectives. OCE has
accomplished some tremendous things under your leadership and I have
nothing but the upmost respect for you.
It might be time for you and I to have lunch. We (you and I and
DOCIOCE) have been making some great progress and I don't want us to
lose momentum. Talk soon.
Mitch
To: Morrow Mitch
26
KIL_PSU_ 003470
Good Moming Mitch,
I assume that you are asking for emails related to the funeral
expenditure at this point. Please keep in mind that a formal audit or
review of the expenses has not been done. If you recall, I recommended
that in January & February.
So in response to your request, we assembled the attached emails and
financials related to the funeral. We do have everything in our systems
(Fiscal, HR, Contracts, IS) if need be. In crafting the CAFR response I
1. Why did OCEIDOC do it? Obviously this was done to take care of the
Herron family and assist the community. That is, there was no personal
gain for anyone.
2. Did the expenses exceed the constitutional and statutory authority of
OCE? Obviously this is the most important point as it triggers the
repOliing requirements. Both Neil and I think that it was. If you feel
differently then I recommend another DOJ opinion specific to this
situation.
3. How were the expenses obligated? The Director's office dealt directly
with Betty Bemt. No OCE executives were notified until after the funds
Were obligated. I think that Gary, Laura & I wish that we could say
something differently but we can't. This is important because it will
help determine how we craft the message.
Thanks,
Rob
To: Killgore Robeli
discussion.
Mitch
To: Morrow Mitch
27
KIL_PSU_ 003471
Thanks,
Rob
To: Killgore Robert
Rob,
Mitch
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
<Mi tch.Morrow@doc.state.or. us> wrote:
Rob,
28
KIL_PSU_ 003472
Based on what I have read, ifthe decision to respond is seen as
CAFR General Disclosure fmm. I would include significantly more detail
if incon-ectly) that OCE could do this and what the intent was. Also, I
assisted with .... " "It was later detelmined that this funding was
Talk soon.
Mitch
From: Killgore Robeli [mailto:rkillgore@oce.oregon.gov]
To: Mon-ow Mitch
Hi Colette & Mitch,
Draft response
Management Reconm1endations Note
29
KIL_PSU_ 003473
Thanks,
Rob
From: Morrow Mitch
state.or.us]>
To: Killgore Robert
Rob,
provided Neil for his review, OCE's official "reasoning for the suppOli"
meet. Talk soon.
Mitch
30
KIL_PSU_ 003474
[ mailto :rkillgore@oce.oregon.gov ] %5bmailto :rkillgore@oce.orego
n.gov%5d>
Sent: Sunday, August 19, 2012 1 :01 PM.
Cc: Osborn Laura
Subj ect: FW: CAFR Question
Importance: High
Colette & Mitch,
with both entities.
fornlation of a memorandum of understanding and was taking long term
31
KIL_PSU_ 003475
Thanks,
Rob
From: Osbom Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness AIm
<astruxness@oce.oregon.gov<mailto:astruxness(a)oce. oregon. gov> >
Date: August 17,2012 11 :08: 18 AM PDT
To: Osborn Laura
Hi Laura,
respond or not.
Thanks,
AIm
32
KIL_PSU_ 003476
To: Struxness Ann
Location: Not Set
Attached file is scanned image in PDF fomlat.
Response.eml> <GCE Audit :eml> <Use ofOCE Funds for Crime
Prevention.eml> <GCE Business Practice Review.eml>
<FW: GCE 2012 audit.eml>
33
KIL_PSU_ 003477
fyi
Sent: Friday, August 24,2012 7:41 AM
To: 'Morrow Mitch'; 'Peters Colette S'
Cc: 'OSBORN Laura'; Kilmer Gary; Struxness Ann; Bemt Betty
Good Morning Colette & Mitch,
Neil called me last night and said that he worked out a solution with Colette. He will give us another opinion
that recommends not reporting the funeral expenses to the CAFR because there was no criminal activity
involved. He does still stand by his opinion that it was outside the scope of the law and should be disclosed to
the CPA Auditors. Laura & I will sign the CAFR this morning and get it to DAS.
While I am on vacation, Gary, Laura, Ann & Betty can draft a fonnal process for these types of activities in the
future. It should dovetail nicely with the interagency agreement and create a system that is transparent and
easily justified. We can review the draft at our next briefing with you.
Thanks,
Rob
Sent: Thursday, August 23,20126:05 PM
To: 'Morrow Mitch'; Peters Colette S
Hi Colette & Mitch,
Attached is a description of the OCE sponsorship during Corrections Employees Week. I really liked the way
The reason that this has corne up is because of the legal opinion regarding the Herron funeral which ultimately
34
KIL_PSU_ 003478
Thanks,
Rob
From: MOlTOW Mitch [mailto:Mitch.MolTow@doc.state.oLus]
To: Killgore Robert
Cc: Peters Colette S; OSBORN Laura; Kilmer Gary; Bemt Betty; STRUXNESS Ann
Rob,
Congratulations on the wedding. SOlTY you had to be here this week when
during COlTections Employee Week across the agency and what those funds
COlTections Employee Week expense.
constitutional or statutory language parameters? At what point (dollar
SOlTY for the additional work. We just want to make sure we are being
Mitch
To: Killgore Robert
Thanks Rob.
35
KIL_PSU_ 003479
suppOliing a primary business partner during a very difficult and tragic
time.
the expenditure and the connection to a primary business partner. And
needing to made as to if the expenditure should be reported to the CAFR
many times before and has occurred since). I am not sure ofthe timing
concems on you part when the request was made to have OCE suppOli the
HelTon family. Given that, I think we may disagree a bit on the
All that aside, we'll get this resolved. I do apologize if I offended
DOC/OCE) have been making some great progress and I don't want us to
Mitch
To: MOlTOW Mitch
Good Moming Mitch,
36
KIL_PSU_ 003480
. So in response to your request, we assembled the attached emails and
1. Why did OCE/DOC do it? Obviously this was done to take care of the
gain for anyone.
reporting requirements. Both Neil and I think that it was. If you feel
situation.
with Betty Bemt. No OCE executives were notified until after the funds
were obligated. I think that Gary, Laura & I wish that we could say
Thanks,
Rob
To: Killgore Robert
discussion.
Mitch
To: Morrow Mitch
37
KIL_PSU_ 003481
Thanks,
Rob
To: Killgore Robert
Rob,
Mitch
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
Rob,
38
KIL_PSU_ 003482
CAFR General Disclosure f01ID. I would include significantly more detail
am n6t big on naming someone. "We made the decision to fund," or "a
assisted with .... " "It was later detemlined that this funding was
Talk soon.
Mitch
To: Morrow Mitch
Hi Colette & Mitch,
rep01iing requirements:
Draft response
39
KIL_PSU_ 003483
AG Opinion; Christian Boenisch .
Thanks,
Rob
From: Morrow Mitch
[mailto:Mitch.Morrow@doc.state.or.us]<mailto:[mailto:Mitch.Morrow@doc.
state. or. us ]>
To: Killgore Robert
Rob,
meet. Talk soon.
Mitch
[mailto:rkillgore@oce.oregon.gov]<mailto:%5bmailto:rkillgore@oce.orego
40
KIL_PSU_ 003484
n.gov%5d>
Sent: Sunday, August 19, 2012 1 :01 PM
Cc: Osborn Laura
Importance: High
Colette & Mitch,
with both entities.
formation of a memorandum of understanding and was taking long telm
Thanks,
41
KIL_PSU_ 003485
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
<astruxness@oce.oregon.gov<mailto: astruxness@oce.oregon. gOY> >
Date: August 17, 2012 11 :08: 18 AM PDT
To: Osborn Laura
Hi Laura,
respond or not.
Thanks,
Ann
42
KIL_PSU_ 003486
[mailto:sharp@oce.oregon.gov ]<mailto:%5bmailto:sharp@oce.oregon.gov%5d
To: Struxness Ann
Location: Not Set
File Fonnat: PDF MMR(G4)
Attached file is scanned image in PDF fonnat.
43
KIL_PSU_ 003487
Date: August 24, 2012 11 :03:30 AM PDT
Cc: 'Mike and Patty' <orgreenfield@comcast.net>, Osborn Laura
<Iosborn@oce.oregon.gov>
FYI...Colette did admit to Neil that she was awm'e that OCE had expenses outside the scope of their laws and
she is receptive to legislative changes down the road (not this coming session). She did ask me why PSU
wanted to meet and what the status was. I told her that the PSU team had been actively gathering data but I
really wasn't sure what was in the Phase 2 report as I hadn't seen the draft yet. Let me know if you need
anything.
Thanks,
Rob
To: 'Monow Mitch'; 'Peters Colette S'
Cc: 'OSBORN Laura'; Kilmer Gary; Struxness Ann; Bernt Betty
that recommends not repOliing the funeral expenses to the CAFR because there was no criminal activity
While I am on vacation, Gary, Laura, Ann & Betty can draft a formal process for these types of activities in the
future. It should dovetail nicely with the il).teragency agreement and create a system that is transparent and
Thanks,
Rob
To: 'Monow Mitch'; Peters Colette S
Hi Colette & Mitch,
Attached is a description of the OCE sponsorship during COlTections Employees Week. I really liked the way
44
KIL_PSU_ 003488
cOlTections week) once the Inter Agency Agreement was put into place. However, as we talked about yesterday,
going to call you immediately afterwards. I hope that you connected. Perhaps we can discuss tomOlTOw.
Thanks,
Rob
From: MOlTOW Mitch [mailto:Mitch.MolTow@doc.state.or.us]
To: Killgore Robert
Rob,
we would like to get some additional infOlmation from you (or Laura).
completely agree. What we need is for you to atiiculate the sales and
perspective on the HelTon expense and your justification on the
expenditures either as IrepOliable" or as immaterial with regard to the
Mitch
45
KIL_PSU_ 003489
To: Killgore Robert
Thanks Rob.
time.
of things, but it does appear Betty notified you via email on 11130111
concerns on you part when the'request was made to have aCE support the
Mitch
46
KIL_PSU_ 003490
To: Monow Mitch
Good Morning Mitch,
Henon family and assist the community. That is, there was no personal
gain for anyone.
aCE? Obviously this is the most important point as it triggers the
situation.
with Betty Bernt. No OCE executives were notified until after the funds
help detelmine how we craft the message.
Thanks,
Rob
From: Monow Mitch [mailto:Mitch.Monow@doc.state.or.us]
Sent: Tuesday, August 21, 2012 5:22 PM
To: Killgore Robert
discussion.
Mitch
47
KIL_PSU_ 003491
To: Morrow Mitch
Thanks, .
Rob
From: MOlTOW Mitch [mailto:Mitch.Morrow@doc.state.or.us]
Sent: Tuesday, August 21,20123:26 PM .
To: Killgore Robert
Rob,
Neil and the rest ofthe Advisory Council got hard copies of what
Mitch
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
<Mitch.MolTow@doc.state.or.us> wrote:
48
KIL_PSU_ 003492
Rob,
Thanks for this infonnation. In your email to Colette and me last
necessary by Colette, I would recommend we modifY our response on the
CAFR General Disclosure fonn. I would include significantly more detail
if incolTectly) that aCE could do this and what the intent was. Also, I
tragic event involving one or our primary customers employees, aCE
when we meet. We might even get our conmmnications staff (Heidi)
involved, notifY some folks ahead of the document going downtown,
Talk soon.
Mitch
To: MOlTOW Mitch
Hi Colette & Mitch,
49
KIL_PSU_ 003493
Draft response
Thanks,
Rob
From: Morrow Mitch
[mailto :Mitch.MolTow@doc.state.or.us]<mailto:[ mailto :Mitch.Morrow@doc.
state.or.us ]>
To: Killgore Robert
Rob,
Please work with Marie on alTanging some time for the three of us to
meet. Talk soon.
50
KIL_PSU_ 003494
Mitch
n.gov%5d>
Seht: Sunday, August 19,2012 1 :01 PM
Cc: Osborn Laura
Importance: High
Colette & Mitch,
ailY violations of legal or contractual provisions during the fiscal
with both entities.
that the new Director took immediate short telm action with the
fonnation of a memorandum of understanding and was taking long telm
51
KIL_PSU_ 003495
Thanks,
Rob
From: Osbom Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
To: Osbom Laura
Hi Laura,
respond or not.
52
KIL_PSU_ 003496
Thanks,
Ann
From: sham@oce.oregon.gov<mailto:sharp@oce.oregon.gov>
To: Struxness Ann
<shm)?@oce.oregon.gov<mailto:sharp@oce.oregon.gov
Location: Not Set
Attached file is scmmed image in PDF format.
<Signed - Ltr to Killgore (00 194625).pdf> <CAFR Disclosure - Proposed
53
KIL_PSU_ 003497
Date: August 24, 2012 3:04:06 PM PDT
Laura & I both agree with you but we are relying on our Attorney?s new opinion and the direction of the DOC Director and
Deputy Director. I think that we documented our opinion quite well through this. I?m curious whatwill happen if anyone
ever compares the Audit to the CAFR. I would think that they should be the same. I guess we will see what happens next.
Thanks,
Rob
From: Mike and Patty [mailto:orgreenfield@comcast.net]
Sent: Friday, August 24, 2012 12:56 PM
To: Killgore Robert
Rob
I'm fairly sure that failure to report the funeral expenditures when the CAFR specifically asks the question,
doesn't meet Government Accounting Standards. I very sure that those specific payments and any other similar
payments are well outside of budget law and legislative expectations.
Mike
On Aug 24,2012, at 11 :03 AM, Killgore Robert wrote:
FYI...Colette did admit to Neil that she was aware that OCE had expenses outside the scope of their laws and
anything.
Thanks,
Rob
54
KIL_PSU_ 003498
Neil called me last night and said thathe worked out a solution with Colette. He will give us another opinion
Thanks,
Rob
Hi Colette & Mitch,
FYE '12. In answer to your questions relating to "repOliable" or "immaterial" I have to say that I don't know.
I spoke to Neil earlier in the day about the CAFR and the additional infOlmation that I supplied him. He was
Thanks,
Rob
To: Killgore Robert
Rob,
55
KIL_PSU_ 003499
Would you please provide us with the amount ofOCE funds obligated
CAFR repmi expectation?
Mitch
To: Killgore Robert
Thanks Rob.
time.
56
KIL_PSU_ 003500
many times before and has OCCUlTed since). I am not sure of the timing
of things, but it does appear Betty notified you via email on 11/30111
concems on you part when the request was made to have OCE support the
Mitch
To: Morrow Mitch
Good Moming Mitch,
gain for anyone.
57
KIL_PSU_ 003501
reporting requirements; Both Neil and I think that it was. If you feel
situation.
with Betty Bernt. No OCE executives were notified until after the furids
were obligated. I,think that Gary, Laura & I wish that we could say
Thanks,
Rob
To: Killgore Robert
Just attempting to get all the infOlmation on the table for our
discussion.
Mitch
To: MOlTOW Mitch
briefing them on the PSU project. I thought that it was impOliant to
Thanks,
Rob
To: Killgore Robert
58
KIL_PSU_ 003502
Rob,
Mitch
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
<Mitch.Mol1'0w@doc.state.or.us> wrote:
Rob,
if incol1'ectly) that OCE could do this and what the intent was. Also, I
59
KIL_PSU_ 003503
Talk soon.
Mitch
To: Morrow Mitch
Hi Colette & Mitch,
Draft response
Management. Recommendations Note
Thanks,
Rob
60
KIL_PSU_ 003504
From: Morrow Mitch
state. or. us]>
To: Killgore Robeli
Rob,
meet. Talk soon.
Mitch
[mailto:rkillgore@oce.oregon.gov]<mailto:%5bmailto:rkillgore@0ce.orego
n.gov%5d>
Sent: Sunday, August 19,2012 1:01 PM
To: Peters Colette S; MOlTOW Mitch
Cc: Osborn Laura
Importance: High
Colette & Mitch,
61
KIL_PSU_ 003505
with both entities.
fOlmation of a memorandum of understanding and was taking long ternl
action by having POliland State University review and provide
recommendations on the organization. The CP A felt that the expense was
from a business perspective and not govemmental. The state may have
Thanks,
Rob
From: Osborn Laura
Sent: Friday, August 17, 201211:12 AM
To: Killgore Robert
Sent from my iPhone
62
KIL_PSU_ 003506
From: Struxness Ann
<astruxness@oce.oregon.gov<mailto:astruxness@oce. oregon. gOY> >
Date: August 17,201211:08:18AMPDT
To: Osborn Laura
<losborn@oce.oregon.gov<mailto:losborn@oce.oregon.gov>>
Hi Laura,
respond or not.
Thanks,
Ann
To: Struxness Ann
Location: Not Set
63
KIL_PSU_ 003507
Attached file is scanned image in PDF fomlat.
. Response.eml> <OCE Audit .eml> <Use ofOCE Funds for Crime
<OCE Expenditures under ORS 421.em1>
<FW: OCE 2012 audit.em1>
<Advice re: CIP Funding Request.em1>
<OCE Administration _20120823 _193925 .pdf>
Subject: olcc
To: Greenfield <orgreenfield@comcast.net>
You called this one Mike, replace the board members. I need to figure out how to get my name in the hat for this
position, I think that I need a change. Have fun in Europe! Hold on to your phone. Lets do lunch when you get back.
Thanks,
Rob
64
KIL_PSU_ 003508
regon liquor plot thickens as OVII lohn
Kitzhaber names former Republican
lawmaker to OlCC
Published: Thursday, August 23,2012,1:10 PM Updated: Thursday, August 23,2012,1:10 PM
1
0
~ Y Harry Esteve, The OregonianThe Oregonian
o "'".-.--.--------.-----
L-_____________________ --lMichael Lloyd/The Oregonian Former Rep. Rob Patridge,
R-Medford, (left) was a freshman in the Oregon House when this photo was taken during the1999 legislative session.
Gov. John Kitzhaber has offered up a former Republican lawmaker to be the newest member of the Oregon Liquor
Control Commission, a move widely seen as part of his effort to get rid of the agency's longtime director Steve Pharo.
Kitzhaber asked Pharo to resign months ago, but he refused. An effort by the OlCC's five-member governing board
to fire Pharo also failed when it became clear it was one vote short. Rob Patridge, who served three terms in the House,
could provide the needed third vote.
"Certainly Rob and the other commissioners are well aware of the governor's concerns about the leadership of the OlCC,"
said Kitzhaber spokesman Tim Raphael.
Attempts to reach Pharo were unsuccessful Thursday. OlCC Chairwoman Cassandra Skinnerlopata wouldn't comment on
what the future holds for Pharo or whether the board would call a meeting soon to discuss firing him.
"We don't have a line-up yet for our agenda items," Skinnerlopata said. But she was quick to praise the governor's
choice, noting Patridge's previous experience as a legislator, city councilor and deputy district attorney.
Patridge, who was viewed as among the more moderate Republicans when he was in the House, has been active in local
politics in the Medford area. last year, he ran unsuccessfully for Jackson County district attorney.
He wouldn't directly discuss whether he was being brought on board as the swing vote needed to push Pharo out.
65
KIL_PSU_ 003509
"I'm going to come in and look at it and see what's going on and evaluate/' said Patridge, who still must be confirmed by
the Oregon Senate, which will take up executive appointments on Sept. 14. "I don't have any preconceived notions."
In March, after Kitzhaber had sent one of his aides to Pharo's office seeking his resignation, the board called a special
meeting to discuss ousting Pharo. The board then cancelled its meeting without explanation.
A month later, the board tried again, announcing a meeting at which it planned to hold a closed-door discussion about
whether to fire the director. Again the meeting was cancelled with no explanation.
Speculation centered on the board's make-up, which included three members appointed by former Gov. Ted Kulongoski
and two by Kitzhaber. If Patridge is confirmed, he would replace Rob Roome, a Bend lawyer who represents the 2nd
Congressional District on the commission and was a Kulongoski pick.
The reasons why Kitzhaber wants Pharo out aren't entirely clear. Pharo and the agency have come under increasing
scrutiny by lawmakers, especially in light of the vote in Washington earlier this year to privatize liquor sales. Oregon has
maintained tight control over liquor since Prohibition ended in the 1930s, and reaps about $100 million a year in profits
for the state general fund.
last year, Pharo was scolded by legislators for working too closely with a high-profile lobbyist representing wine
distributors and targeting a discount grocery chain that wanted to store and ship wine without paying the distributors.
Sen. Jason Atkinson, R-Central Point, all but accused Pharo and his lieutenants of lying about how much it would cost to
collect taxes from stores that bypass distributors.
In an interview shortly after he was asked to resign, Pharo told The Oregonian he was not given a reason why. "I have to
wonder if the governor is making political deals," he said at the time.
-- Harry Esteve
Follow @hjesteve
? 2012 OregonLive.com. All rights reserved.
Subject: FW: aCE Phase II Report for your review
Hi Mike,
You need to read this on your trip to Europe. It's actually pretty good. I'm sure that my bosses will love it after last week
(not). What did you tell me awhile back; It's easier to find a job when you have a job ... Are you going to help me get that
OlCC job? It will probably be open by the time you get back .... Have a safe trip.
Rob
66
KIL_PSU_ 003510
From: Shannon Grzybowski [shannongrzybowski@gmail.com]
Sent: Monday, August 27,2012 11:10 AM
To: Killgore Robert; Osborn Laura
Cc: Phil Keisling; Marcus Ingle; Jody Sundt; M. Galhouse; Stephanie Moore; Breanna Schlingheyde; Dale Crane; Sarah
Lazzari
Subject: OCE Phase II Report for your review
Dear Rob and Laura,
Attached, please find the CPS team's Phase II Assessment Report of OCE. As requested in Phase I, I've
included the "DRAFT" watermark until this document is approved.
We look forward to scheduling working sessions with the steering committee for Phase III--Strategy
Development--over the next two months. I will work with Betty to set that in motion.
As always, please let me know if you have any questions.
Thank you,
Sharmon
FYI
Sent from my iPhone
From: Peters Colette S <Colette.S.Peters@doc.state.or.us>
To: KILLGORE Robert <Robert.Killgore@state.or.us>
Hello Rob,
Thanks for writing the email. I appreciate you checking in. No need to worry about the ruckus,
that's what we're here for. What worried me more is that we weren't there for you on the front-
end to ensure that the ruckus didn't even happen. I propose we spend more time together so that
we are all on the same page and that you not only understand what Mitch and I are thinking but
that trust begins to get built up. I'm fearful that it's not there. We intend to continue to run this
agency filled with integrity and transparency. I want to get you to a place where you believe that
wholeheartedly.
67
KIL_PSU_ 003511
I know that the meeting was difficult for you - I could see it on your face and hear it in your
voice. I got the sense that there were other things that have happened in the past that have made
you nervous .. I recognize that going forward, the MOD and a better understanding amongst the
three of us, will probably resolve issues before they are created. Yet, I think we need to explore
the past a little bit. I think as your new Director I need to understand things that have happened
in the past that make you nervous so that I can fully support you. I understand you are out for a
couple of weeks but when you get back, will you create a list of all the personnel moves or
issues, expenditures, DOC actions, OCE actions, etc. that have made you nervous during your
tenure as the administrator? And, I want them all - big and small. Then I'd like to spend some
time with you understanding the list and talking about the history and the intent. I'm hoping this
will put us all in a better place going forward.
As far as your relationship with Mitch, I'm less concerned with the personal relationship - the
"dysfunctional brothers" as you put it. That is up to the two of you to either resolve, or not, as
friends. What I'm most concerned about is your professional relationship as Administrator to
Deputy Director.
First, let me begin to explain my professional respect for Mitch because it is without
reproach. He is a leader that sits above most. His background, experience, history with the
agency, and ability to see the agency and the enterprise of state government in three-dimensions,
really has put him in the category of one of the best leaders I've ever met - amongst the public
and private sector. I've been working with him now for almost 8 liz years since the day he hired
me. And it's been 8 liz years without intenuption; while Max, Mitch, and I operated like a well-
oiled machine when I first came to DOC, that did not end when I moved to OY A. Rarely was
there a major problem or a plan that I didn't run by Mitch. The partnership we've had is
priceless to me. So, for me to return and work side by side with him in my new role I couldn't
be more relieved to have him at my side or feel so blessed.
I start here, because I get the sense that you do not see him like I do. I don't know if your
friendship has gotten in the way of you understanding who he is as a leader, but I believe you've
misjudged him for who he is. And while I may be wrong on how you "feel" about him, I do
sense a lack of respect and even acknowledgement of his background, experience, history,
dedication to OCE's success, and dedication to your personal success. I'd like you to spend
some time reflecting on this and I'm happy to talk with you one-on-one to flush this out
further. Just let me know.
I think that the coming year is filled with opportunities for success and change, so let's resolve
some of these issues soon.
Thanks for your dedication to making this partnership work, Rob.
68
KIL_PSU_ 003512
Sincerely,
Colette
Colette S. Peters
Director
Department of Corrections
503-945-0927
To: Peters Colette S
Good Moming Colette,
I want to apologize for the ruckus that this has created. I more than realize that you do not need
anything else on your plate right now. I hope that I was not overly rude towards you the other
day (probably overly stubbom).It is impOliant to me that DOC, OCE, and the Director's office
are all successful.
Please do not won'y about my relationship with Mitch. We've worked together along time and
are kind of dysfunctional brothers. The funny thing is Mitch and I disagree more about how
things are done rather than what is done.
This coming year will be challenging in many ways for both DOC and OCE so I feel it is
important that I have a strong relationship with the Director's office to be successful. Please do
not hesitate to contact me if you need any assistance.
Thanks,
Rob
69
KIL_PSU_ 003513
Neil called me last night and said that he worked out a solution with Colette. He will give us
another opinion that recommends not reporting the funeral expenses to the CAFR because there
was no criminal activity involved. He does still stand by his opinion that it was outside the scope
of the law and should be disclosed to the CPA Auditors. Laura & I will sign the CAFR this
morning and get it to DAS.
While I am on vacation, Gary, Laura, Ann & Betty can draft a fOlmal process for these types of
activities in the future. It should dovetail nicely with the interagency agreement and create a
system that is transparent and easily justified. We can review the draft at our next briefing with
you.
Thanks,
Rob
70
KIL_PSU_ 003514
Hi Colette & Mitch,
Attached is a description of the OCE sponsorship during Conections Employees Week. I really
liked the way that we did it this year because of the personal interaction between DOC & OCE
staff.
You will also find an accounting of expenses that have been booked to Sales & Marketing
relating to DOC for FYE '12. In answer to your questions relating to "reportable" or "immaterial"
I have to say that I don't know. The reason that this has come up is because of the legal opinion
regarding the Henon funeral which ultimately was triggered from the Business Practice e-mail in
January and the need to comply with our annual audit.
It is interesting if you look at the dates. You will notice that the activity pretty much stopped
(except for corrections week) once the Inter Agency Agreement was put into place. However, as
we talked about yesterday, we need to figure this out in a way that benefits & builds the
relationship.
I spoke to Neil earlier in the day about the CAFR and the additional information that I supplied
him. He was going to call you immediately afterwards. I hope that you connected. Perhaps we
can discuss tomorrow.
Thanks,
Rob
To: Killgore Robert
71
KIL_PSU_ 003515
Rob,
Congratulations on the wedding. Sorry you had to be here this week when you should have been
off. Please enjoy the two weeks.
Colette and I continued our conversation regarding the CAFR report and we would like to get
some additional information from you (or Laura).
Would you please provide us with the amount of OCE funds obligated during Conections
Employee Week across the agency and what those funds were actually spent on (candy, soda,
hotdogs). Then, we would be interested in what the Administration ofOCE sees as the
justification for those expenditures. Based on our conversation yesterday, you indicated it was a
sales and marketing expense. I get that and we completely agree. What we need is for you to
atiiculate the sales and marketing justification. As we continue to work through the decision on
the CAFR, we would like to do a side-by-side comparison of our perspective on the Henon
expense and your justification on the Conections Employee Week expense.
Finally, are there any other examples you can think of during the past year at OCE that you
would consider expenditures outside the constitutional or statutory language parameters? At
what point (dollar amount, number of incidents) does the OCE administration consider these
expenditures either as "reportable" or as immatelial with regard to the CAFR repOli expectation?
Sorry for the additional work. We just want to make sure we are being supportive and that we
take everything into consideration as we move towards a decision. Thanks for the conversation
yesterday and please don't hesitate to call or write if you have any questions.
Mitch
From: Morrow Mitch [mailto:Mitch.Monow@doc.state.or.us]
To: Killgore Robert
72
KIL_PSU_ 003516
Thanks Rob.
On point # 1: I would add that not unlike expenditures made during Corrections Employee
Week, this expenditure is a way to market OCE by supporting a primary business partner during
a very difficult and tragic time.
On point #2: I don't believe the question is did the expense "exceed the constitutional and
statutory authority of OCE," but rather did the expenditure fall within constitutional or statutory
parameters. I think there continues to be some level of disagreement on the nexus between the
expenditure and the connection to a primary business pminer. And although connected, the first
point does differ a bit from the decision needing to made as to if the expenditure should be
reported to the CAFR or if the expenditure is immaterial.
On point #3: Dealing with a mid-level manager (especially one that handles such things for
OCE) would not be an unusual action (it happened many times before and has occurred since). I
am not sure of the timing of things, but it does appear Betty notified you via email on 11/30111
of what was requested. Also, I do recall very clearly asking Betty during a phone call with her to
have you call me if there were any concems on you pmi when the request was made to have
OCE suppOli the HelTon family. Given that, I think we may disagree a bit on the
All that aside, we'll get this resolved. I do apologize if I offended you in any way today, that was
not my intent. We simply view things differently based on our own backgrounds. That does not
make either of us a "weak" leader, and that was not what I was categorizing you as. It just points
out that we come from different perspectives. OCE has accomplished some tremendous things
under your leadership and I have
DOC/OCE) have been making some great progress and I don't want us to lose momentum. Talk
soon.
73
KIL_PSU_ 003517
Mitch
To: Morrow Mitch
Good Morning Mitch,
I assume that you are asking for emails related to the funeral expenditure at this point. Please
keep in mind that a fOlmal audit or review of the expenses has not been done. If you recall, I
recommended that in January & February.
So in response to your request, we assembled the attached emails and financials related to the
funeral. We do have everything in our systems (Fiscal, HR, Contracts, IS) ifneed be. In crafting
the CAFR response I recommend that we review at least the following:
1. Why did OCE/DOC do it? Obviously this was done to take care of the Herron family and
assist the community. That is, there was no personal gain for anyone.
2. Did the expenses exceed the constitutional and statutory authority of OCE? Obviously this is
the most important point as it triggers the reporting requirements. Both Neil and I think that it
was. If you feel differently then I recommend another DOJ opinion specific to this situation.
74
KIL_PSU_ 003518
3. How were the expenses obligated? The Director's office dealt directly with Betty Bernt. No
OCE executives were notified until after the funds were obligated. I think that Gary, Laura & I
wish that we could say something differently but we can't. This is important because it will help
determine how we craft the message.
Thanks,
Rob
From: Mon-ow Mitch [mailto:Mitch.Morrow@doc.state.or.us]
To: Killgore Robert
Just attempting to get all the information on the table for our discussion.
Mitch
To: Morrow Mitch
75
KIL_PSU_ 003519
What I was refelTing to and what they received was a copy of the attached email. I met with each
of them and reviewed it along with briefing them on the PSU project. I thought that it was
impOliant to review it with them so they didn't hear rumors' relating to anything as the original
email was distributed to a lot of people who in tum distributed it (an example is attached).
Thanks,
Rob
From: Mon-ow Mitch [mailto:Mitch.Mon-ow@doc.state.or.us]
To: Killgore Robert
Rob,
Neil and the rest of the Advisory Council got hard copies of what exactly? From whom? Is
there a copy of an email I sent to someone?
Mitch
To: Mon-ow Mitch
76
KIL_PSU_ 003520
Agreed. That's why I brought it forward. Keep in mind I didn't learn about this until last Friday.
Neil and the rest of the advisory council got hard copies as I went around and met with them
individually to explain the email and PSU project so that they would get it first hand.
Thanks
Rob
Sent from my iPhone
On Aug 21, 2012, at 11: 07 AM, "Morrow Mitch"
> Rob,
>
> Thanks for this infornlation. In your email to Colette and me last
week you write "I had Neil Bryant review Mitch's email from earlier this year." I am not seeing
that email in the attachments above. Will you send that document my way as well. Thanks.
>
> Based on what I have read, if the decision to respond is seen as
necessary by Colette, I would recommend we modify our response on the CAFR General
Disclosure fornl. I would include significantly more detail about the homicide, the timing of
things, why there was an opinion (even if incorrectly) that OCE could do this and what the intent
was. Also, I am not big on naming someone. "We made the decision to fund," or "a decision
was made to fund", or something like; "as an outcome to a tragic event involving one or our
primary customers employees, OCE assisted with .... " "It was later determined that this funding
was outside the parameters outlined in ...... " Just some thoughts to discuss when we meet. We
might even get our communications staff (Heidi) involved, notify some folks ahead of the
document going downtown, provide a heads-up to Steve Powers and let EOCI know. I think we
need to be very thoughtful about next steps.
>
77
KIL_PSU_ 003521
> Talk soon.
>
> Mitch
>
> From: Killgore Robert [mailto:rkillgore@oce.oregon.gov]
> Sent: Tuesday, August 21,20129:50 AM
> To: Morrow Mitch
> Cc: Peters Colette S
> Subject: RE: CAFR Question
>
> Hi Colette & Mitch,
>
> Attached is the following documents related to the CAFR & Audit
>
> CAFR Question from General Disclosure Requirements CAFR Disclosure
> Draft response
>
> CPA Audit Professional Standards Requirement CPA Audit Proposed
> Management Recommendations Note
>
> Mitch Morrow e-mail on OCE Business Practice Review
>
> AG Opinion; Christian Boenisch
> AG Opinion: Paul Weddle
> Attorney Opinion: Neil Bryant
78
KIL_PSU_ 003522
>
> I will set up an appointment to review this afternoon.
>
> Thanks,
> Rob
>
>
>
>
------------------------------
> From: MOlTOW Mitch
> [mailto:Mitch.MolTow@doc.state.or.us]<mailto:[mailto:Mitch.MOlTow@doc.
> state.oLus]>
> To: Killgore Robert
> Cc: Peters Colette S; Garcia Marie D
> Subject: FW: CAFR Question
>
> Rob,
>
> Would you please forward to Colette and me a copy of the email you
provided Neil for his review, aCE's official "reasoning for the support"
statement to your CPA and any other written statements/materials from aCE regarding this
issue. Thanks.
>
> Please work with Marie on alTanging some time for the three of us to
meet. Talk soon.
79
KIL_PSU_ 003523
>
> Mitch
>
>
>
> From: Killgore Robert
> [mailto :rkillgore@oce.oregon.gov]<mailto :%5bmailto :rkillgore@oce.orego
> n.gov%5d>
> Sent: Sunday, August 19,2012 1:01 PM
> To: Peters Colette S; Morrow Mitch
> Cc: Osbom Laura
> ImpOliance: High
> Sensitivity: Confidential
>
> Colette & Mitch,
>
> Attached is a requirement for the state CAFR that I found out about
last Friday after it was flagged by our Fiscal Manager. It is asking for any violations of legal or
contractual provisions during the fiscal year. It gives the example of expending revenues for
purposes other than outlined in constitutional provisions. This same question came up recently
with our annual CPA audit. I need to resolve this requirement with both entities.
>
> I had Neil Bryant review Mitch's email from earlier this year and his
opinion is that the expenses related to the Buddy Herron funeral where outside the scope of our
laws (attached is Neil's letter). I reviewed this with our CPA along with the reasoning for the
suppOli. I explained that the new Director took immediate short term action with the formation of
a memorandum of understanding and was taking long term action by having Portland State
University review and provide recommendations on the organization. The CPA felt that the
expense was immaterial and suggested noting it in our "manager's recommendation"
80
KIL_PSU_ 003524
Because it was financially immaterial it would not be mentioned in the actual audit. You do need
to keep in mind that our auditor looks at OCE from a business perspective and not governmental.
The state may have different standards related to the definition of immaterial. I have yet to get
back to the auditor on this.
>
> As stated earlier, I did not know about the CAFR requirement until
last Friday. It is due this Monday but I have put a hold on it until we can discuss or I get
direction from you. I recommend that we report the expenses related to the Herron funeral and
describe what action has been taken to keep us within the scope of our laws in the future. Please
let me know how you would like to proceed. '
>
> Thanks,
> Rob
>
------------------------------
> From: Osborn Laura
> Sent: Friday, August 17,2012 11: 12 AM
> Subject: Fwd: CAFR Question
>
>
> Sent from my iPhone
>
> Begin forwarded message:
> From: Struxness Ann
> <astruxness@oce.oregon.gov<mailto: astruxness@oce.oregon.gov
> Date: August 17,201211:08:18 AM PDT
> To: Osborn Laura
> <losborn@oce.oregon.gov<mailto:losborn@oce.oregon.gov
81
KIL_PSU_ 003525
> Subject: CAFR Question
> Hi Laura,
>
> Hope your trip is going well and you're staying cool.
>
> We are completing the general disclosure portion of the CAFR and I
have a question about how I should respond to "Violations of Legal or Contractual Provisions".
>
> One of the examples is expending revenue for purposes other than
>
> There is the funeral. Please let me know how you would like me to
respond or not.
>
> Thanks,
> Ann
>
> -----Original Message-----
> From: sharp@oce.oregon.gov<mailto:sharp@oce.oregon.gov>
> [mailto:sharp@oce.oregon.gov]<mailto:%5bmailto:sharp@oce.oregon.gov%5d

> Sent: Friday, August 17, 2012 11: 16 AM
> To: Struxness Ann
> Subject: Scanned image from MX-M453N
>
> Reply to: OCE Administration
82
KIL_PSU_ 003526
> <sharp@oce.oregon.gov<mailto:sharp@oce.oregon.gov
> Device Name: Not Set
> Device Model: MX-M453N
> Location: Not Set
>
> File Format: PDF MMR(G4)
> Resolution: 200dpi x 200dpi
>
> Attached file is scanned image in PDF fonnat.
> Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems
> Adobe(R)Reader(R) can be downloaded from the following URL:
> Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are
registered trademarks or trademarks of Adobe Systems Incorporated in the United States and
other countries.
>
> http://www.adobe.com/
> <OCE Administration_20120817 _131549.pdf>
> <Signed - Ltr to Killgore (00194625).pdf> <CAFR Disclosure - Proposed
> Response.eml> <OCE Audit .eml> <Use ofOCE Funds for Crime
> Prevention.eml> <OCE Business Practice Review.eml>
> <Fwd: CAFR Question.eml>
> <OCE 2012 audit.eml>
> <OCE Expenditures under ORS 421.eml>
> <FW: OCE 2012 audit.eml>
> <Advice re: CIP Funding Request.eml>
83
KIL_PSU_ 003527
Yes. Hopefully I can last long enough to find another job.
Sent from my iPhone
On Aug 28, 2012, at 7:53 AM, "Mike Greenfield" <orgreenfield@comcast.net> wrote:
Watch out.. ...
Sent from my iPad
On Aug 27, 2012, at 5:36 PM, Killgore Robert <rkillgore@oce.oregon.gov> wrote:
FYI
Sent from my iPhone
Hello Rob,
Thanks for writing the email. I appreciate you checking in. No
need to wony about the ruckus, that's what we're here for. What
wonied me more is that we weren't there for you on the front-end
to ensure that the ruckus didn't even happen. I propose we spend
more time together so that we are all on the same page and that you
not only understand what Mitch and I are thinking but that trust
begins to get built up. I'm fearful that it's not there. We intend to
continue to run this agency filled with integrity and transparency. I
want to get you to a place where you believe that wholeheartedly.
84
KIL_PSU_ 003528
I know that the meeting was difficult for you - I could see it on
your face and hear it in your voice. I got the sense that there were
other things that have happened in the past that have made you
nervous. I recognize that going forward, the MOU and a better
understanding amongst the three of us, will probably resolve issues
before they are created. Yet, I think we need to explore the past a
little bit. I think as your new Director I need to understand things
that have happened in the past that make you nervous so that I can
fully support you. I understand you are out for a couple of weeks
but when you get back, will you create a list of all the personnel
moves or issues, expenditures, DOC actions, OCE actions, etc. that
have made you nervous during your tenure as the
administrator? And, I want them all - big and small. Then I'd like
to spend some time with you understanding the list and talking
about the history and the intent. I'm hoping this will put us all in a
better place going forward.
As far as your relationship with Mitch, I'm less concerned with the
personal relationship - the "dysfunctional brothers" as you put
it. That is up to the two of you to either resolve, or not, as
friends. What I'm most concerned about is your professional
relationship as Administrator to Deputy Director.
First, let me begin to explain my professional respect for Mitch
because it is without reproach. He is a leader that sits above
most. His background, experience, history with the agency, and
ability to see the agency and the enterprise of state government in
three-dimensions, really has put him in the category of one of the
best leaders I've ever met - amongst the public and private
sector. I've been working with him now for almost 8 Yi years
since the day he hired me. And it's been 8 Yi years without
interruption; while Max, Mitch, and I operated like a well-oiled
machine when I first came to DOC, that did not end when I moved
to OY A. Rarely was there a major problem or a plan that I didn't
run by Mitch. The pminership we've had is priceless to me. So,
for me to return and work side by side with him in my new role I
couldn't be more relieved to have him at my side or feel so
blessed.
I start here, because I get the sense that you do not see him like I
do. I don't know if your friendship has gotten in the way of you
understanding who he is as a leader, but I believe you've
misjudged him for who he is. And while I may be wrong on how
85
KIL_PSU_ 003529
you "feel" about him, I do sense a lack of respect and even
acknowledgement of his background, experience, history,
dedication to OCE's success, and dedication to your personal
success. I'd like you to spend some time reflecting on this and I'm
happy to talk with you one-on-one to flush this out further. Just let
me know.
I think that the coming year is filled with opportunities for success
and change, so let's resolve some of these issues soon.
Sincerely,
Colette
Colette S. Peters
Director
Department of Conections
503-945-0927
[mailto:rkillgore@oce.oregon.gov]
Good Morning Colette,
I want to apologize for the ruckus that this has
created. I more than realize that you do not need
anything else on your plate right now. I hope that I
was not overly rude towards you the other day
(probably overly stubborn).It is important to me that
86
KIL_PSU_ 003530
DOC, OCE, and the Director's office are all
successful.
Please do not worry about my relationship with
Mitch. We've worked together along time and are
kind of dysfunctional brothers. The funny thing is
Mitch and I disagree more about how things are
done rather than what is done.
This coming year will be challenging in many ways
for both DOC and OCE so I feel it is important that
I have a strong relationship with the Director's
office to be successful. Please do not hesitate to
contact me if you need any assistance.
Thanks,
Rob
Cc: 'OSBORN Laura'; Kilmer Gary; Struxness Ann;
Bernt Betty
Neil called me last night and said that he worked
out a solution with Colette. He will give us another
opinion that recommends not reporting the funeral
expenses to the CAFR because there was no
criminal activity involved. He does still stand by his
87
KIL_PSU_ 003531
opinion that it was outside the scope of the law and
should be disclosed to the CPA Auditors. Laura & I
will sign the CAFR this moming and get it to DAS.
While I am on vacation, Gary, Laura, Ann & Betty
can draft a formal process for these types of
activities in the future. It should dovetail nicely with
the interagency agreement and create a system that
is transparent and easily justified. We can review
the draft at our next briefing with you.
Thanks,
Rob
Cc: OSBORN Laura; Kilmer Gary; Struxness Ann;
Bemt Betty
Hi Colette & Mitch,
Attached is a description of the OCE sponsorship
during Corrections Employees Week. I really liked
the way that we did it this year because of the
personal interaction between DOC & OCE staff.
You will also find an accounting of expenses that
have been booked to Sales & Marketing relating to
DOC for FYE '12. In answer to your questions
relating to "reportable" or "immaterial" I have to
88
KIL_PSU_ 003532
say that I don't know. The reason that this has come
up is because of the legal opinion regarding the
HelTon funeral which ultimately was triggered from
the Business Practice e-mail in January and the need
to comply with our annual audit.
It is interesting if you look at the dates. You will
notice that the activity pretty much stopped (except
for corrections week) once the Inter Agency
Agreement was put into place. However, as we
talked about yesterday, we need to figure this out in
a way that benefits & builds the relationship.
I spoke to Neil earlier in the day about the CAFR
and the additional infOlTIlation that I supplied him.
He was going to call you immediately afterwards. I
hope that you connected. Perhaps we can discuss
tomorrow.
Thanks,
Rob
From: Morrow Mitch
[mailto:Mitch.Morrow@doc.state.or.us]
To: Killgore Robert
Cc: Peters Colette S; OSBORN Laura; Kilmer
Gary; Bernt Betty; STRUXNESS Ann
Rob,
89
KIL_PSU_ 003533
Congratulations on the wedding. Sorry you had to
be here this week when you should have been
Colette and I continued our conversation regarding
the CAFR report and we would like to get some
additional information from you (or Laura).
Would you please provide us with the amount of
OCE funds obligated during Corrections Employee
Week across the agency and what those funds were
actually spent on (candy, soda, hotdogs). Then, we
would be interested in what the Administration of
OCE sees as the justification for those
expenditures. Based on our conversation yesterday,
you indicated it was a sales and marketing
expense. I get that and we completely agree. What
we need is for you to articulate the sales and
marketing justification. As we continue to work
through the decision on the CAFR, we would like to
do a side-by-side comparison of our perspective on
the Herron expense and your justification on the
Finally, are there any other examples you can think
of during the past year at OCE that you would
consider expenditures outside the constitutional or
statutory language parameters? At what point
(dollar amount, number of incidents) does the OCE
administration consider these expenditures either as
"reportable" or as immaterial with regard to the
Sorry for the additional work. We just want to
make sure we are being supportive and that we take
everything into consideration as we move towards a
decision. Thanks for the conversation yesterday
and please don't hesitate to call or write if you have
any questions.
Mitch
90
KIL_PSU_ 003534
From: Morrow Mitch
[mailto :Mitch.Morrow@doc.state.or.us]
To: Killgore Robert
Thanks Rob.
On point # 1: I would add that not unlike
expenditures made during Corrections Employee
Week, this expenditure is a way to market OCE by
supporting a primary business pminer during a very
difficult and tragic time.
On point #2: I don't believe the question is did the
expense "exceed the constitutional and statutory
authority of OCE," but rather did the expenditure
fall within constitutional or statutory parameters. I
think there continues to be some level of
disagreement on the nexus between the expenditure
and the connection to a primary business
partner. And although connected, the first point
does differ a bit from the decision needing to made
as to if the expenditure should be repOlied to the
CAFR or if the expenditure is immaterial.
On point #3: Dealing with a mid-level manager
(especially one that handles such things for OCE)
would not be an unusual action (it happened many
times before and has occurred since). I am not sure
of the timing of things, but it does appear Betty
notified you via email on 11/30111 of what was
requested. Also, I do recall very clearly asking
Betty during a phone call with her to have you call
me if there were any concerns on you part when the
request was made to have OCE support the Herron
91
KIL_PSU_ 003535
family. Given that, I think we may disagree a bit on
the
notification/proper engagement points you are
making.
All that aside, we'll get this resolved. I do
apologize if I offended you in any way today, that
was not my intent. We simply view things
differently based on our own backgrounds. That
does not make either of us a "weak" leader, and that
was not what I was categorizing you as. It just
points out that we come from different
perspectives. OCE has accomplished some
tremendous things under your leadership and I have
It might be time for you and I to have lunch. We
(you and I and
DOC/OCE) have been making some great progress
and I don't want us to lose momentum. Talk soon.
Mitch
To: Mon-ow Mitch
92
KIL_PSU_ 003536
Good Morning Mitch,
I assume that you are asking for emails related to
the funeral expenditure at this point. Please keep in
mind that a formal audit or review of the expenses
has not been done. If you recall, I recommended
So in response to your request, we assembled the
attached emails and financials related to the funeral.
We do have everything in our systems (Fiscal, HR,
Contracts, IS) if need be. In crafting the CAFR
response I recommend that we review at least the
following:
1. Why did OCE/DOC do it? Obviously this was
done to take care of the Herron family and assist the
community. That is, there was no personal gain for
anyone.
2. Did the expenses exceed the constitutional and
statutory authority of OCE? Obviously this is the
most important point as it triggers the reporting
requirements. Both Neil and I think that it was. If
you feel differently then I recommend another DOJ
opinion specific to this situation.
3. How were the expenses obligated? The Director's
office dealt directly with Betty Bernt. No OCE
executives were notified until after the funds were
obligated. I think that Gary, Laura & I wish that we
could say something differently but we can't. This is
important because it will help determine how we
craft the message.
93
KIL_PSU_ 003537
Thanks,
Rob
From: Morrow Mitch
To: Killgore Robert
Thanks Rob. Was this all the emails? I understand
there are others.
Just attempting to get all the information on the
table for our discussion.
Mitch
[mailto :rkillgore@oce.oregon.gov]
To: Morrow Mitch
94
KIL_PSU_ 003538
What I was referring to and what they received was
a copy of the attached email. I met with each of
them and reviewed it along with briefing them on
the PSU project. I thought that it was important to
review it with them so they didn't hear rumors'
relating to anything as the original email was
distributed to a lot of people who in tum distributed
it (an example is attached).
Thanks,
Rob
From: Morrow Mitch
To: Killgore Robert
Rob,
Neil and the rest of the Advisory Council got hard
copies of what exactly? From whom? Is there a
copy of an email I sent to someone?
Mitch
95
KIL_PSU_ 003539
Sent: Tuesday, August 21,2012 11:28 AM
To: MOlTOW Mitch
Agreed. That's why I brought it forward. Keep in
mind I didn't leam about this until last Friday. Neil
and the rest of the advisory council got hard copies
as I went around and met with them individually to
explain the email and PSU project so that they
would get it first hand.
Thanks
Rob
Sent from my iPhone
On Aug 21, 2012, at 11 :07 AM, "MolTOW Mitch"
> Rob,
>
> Thanks for this infonnation. In your email to
Colette and me last
week you write "I had Neil Bryant review Mitch's
email from earlier this year." I am not seeing that
email in the attachments above. Will you send that
document my way as well. Thanks.
>
96
KIL_PSU_ 003540
> Based on what I have read, if the decision to
respond is seen as
necessary by Colette, I would recommend we
modifY our response on the CAFR General
Disclosure form. I would include significantly
more detail about the homicide, the timing of
things, why there was an opinion (even if
incorrectly) that OCE could do this and what the
intent was. Also, I am not big on naming
someone. "We made the decision to fund," or "a
decision was made to fund", or something like; "as
an outcome to a tragic event involving one or our
primary customers employees, OCE assisted
with .... " "It was later determined that this funding
was outside the parameters outlined in ...... " Just
some thoughts to discuss when we meet. We might
even get our communications staff (Heidi) involved,
notify some folks ahead of the document going
downtown, provide a heads-up to Steve Powers and
let EOCI know. I think we need to be very
>
> Talk soon.
>
> Mitch
>
> To: Morrow Mitch
>
>
97
KIL_PSU_ 003541
> Attached is the following documents related to
the CAFR & Audit
>
> CAFR Question from General Disclosure
Requirements CAFR Disclosure
> Draft response
>
> CPA Audit Professional Standards Requirement
CP A Audit Proposed
>
> Mitch Morrow e-mail on OCE Business Practice
Review
>
>
> I will set up an appointment to review this
afternoon.
>
> Thanks,
> Rob
>
>
>
>
------------------------------
98
KIL_PSU_ 003542
> From: Morrow Mitch
>
[mailto:Mitch.Morrow@doc.state.or.us]<mailto:[m
ailto :Mitch.Morrow@doc.
> state.or.us]>
>
> Rob,
>
> Would you please forward to Colette and me a
copy of the email you
provided Neil for his review, OCE's official
"reasoning for the support"
statement to your CPA and any other written
statements/materials from OCE regarding this
Issue. Thanks.
>
> Please work with Marie on arranging some time
for the three of us to
meet. Talk soon.
>
> Mitch
>
>
>
> From: Killgore Robeli
99
KIL_PSU_ 003543
>
[mailto :rkillgore@oce.oregon.gov]<mailto:%5bmai
lto :rkillgore@oce.orego
>n.gov%5d>
> Sent: Sunday, August 19,2012 1 :01 PM
> Cc: Osbom Laura
> Importance: High
>
> Colette & Mitch,
>
> Attached is a requirement for the state CAFR that
I found out about
last Friday after it was flagged by our Fiscal
Manager. It is asking for any violations of legal or
contractual provisions during the fiscal year. It
gives the example of expending revenues for
purposes other than outlined in constitutional
provisions. This same question came up recently
with our annual CPA audit. I need to resolve this
requirement with both entities.
>
> I had Neil Bryant review Mitch's email from
earlier this year and his
opinion is that the expenses related to the Buddy
Herron funeral where outside the scope of our laws
(attached is Neil's letter). I reviewed this with our
CP A along with the reasoning for the support. I
explained that the new Director took immediate
short telID action with the formation of a
memorandum of understanding and was taking long
teml action by having Portland State University
review and provide recommendations on the
organization. The CPA felt that the expense was
100
KIL_PSU_ 003544
immaterial and suggested noting it in our
"manager's recommendation"
supplement to the audit as she felt that it was
handled appropriately.
Because it was financially immaterial it would not
be mentioned in the actual audit. You do need to
keep in mind that our auditor looks at OCE from a
business perspective and not governmental. The
state may have different standards related to the
definition of immaterial. I have yet to get back to
the auditor on this.
>
> As stated earlier, I did not know about the CAFR
requirement until
last Friday. It is due this Monday but I have put a
hold on it until we can discuss or I get direction
from you. I recommend that we repmi the expenses
related(to the Henon funeral and describe what
action has been taken to keep us within the scope of
our laws in the future. Please let me know how you
would like to proceed.
>
> Thanks,
> Rob
>
------------------------------
>
>
>
101
KIL_PSU_ 003545
>
<astruxness@oce.oregon.gov<mailto:astruxness@o
ce.oregon.gov
> Date: August 17,2012 11:08:18 AM PDT
> To: Osbom Laura
>
<losbom@oce.oregon.gov<mailto:losbom@oce.ore
gon.gov
> Hi Laura,
>
> Hope your trip is going well and you're staying
cool.
>
> We are completing the general disclosure portion
of the CAFR and I
have a question about how I should respond to
"Violations of Legal or Contractual Provisions".
>
> One of the examples is expending revenue for
purposes other than
>
> There is the funeral. Please let me know how you
would like me to
respond or not.
>
> Thanks,
102
KIL_PSU_ 003546
> Ann
>
> From:
sharp@oce.oregon.gov<mailto:sharp@oce.oregon.g
ov>
>
[mailto:sharp@oce.oregon.gov]<mailto:%5bmailto:
sharp@oce.oregon.gov%5d

> Sent: Friday, August 17,2012 11 :16 AM
> To: Struxness Ann
>
>
<sharp@oce.oregon.gov<mailto:sharp@oce.oregon.
gov
> Location: Not Set
>
>
> Attached file is scamled image in PDF format.
> Use Acrobat(R)Reader(R) or Adobe(R)Reader(R)
of Adobe Systems
103
KIL_PSU_ 003547
> Adobe(R)Reader(R) can be downloaded from the
following URL:
> Adobe, the Adobe logo, Acrobat, the Adobe PDF
logo, and Reader are
registered trademarks or trademarks of Adobe
Systems Incorporated in the United States and other
countries.
>
> <Signed - Ltr to Killgore (00194625).pdf>
<CAFR Disclosure - Proposed
> Response.eml> <OCE Audit .eml> <Use ofOCE
Funds for Crime
> Prevention.eml> <OCE Business Practice
Review.eml>
> <FW: OCE 20 1 iaudit.eml>
<imageOO l.jpg>
Subject: Re: aCE Revised Phase II attached
Those ideas are in there to some extent, though not as well articulated.
Have a good flight -- thanks!
On 8/29/12 5:50 PM, Mike and Patty wrote:
Phil
104
KIL_PSU_ 003548
I really don't have enough time for an in depth read of the report - perhaps on the 10 hour flight tomorrow.
You may want to think about pointing out the differences between the private sector-like functions of OCE
compared to the mainstream government structure of DOC as driving differences in priorities and management
strategies; free market maneuvering space verses regular predictable institution management. This is not only
true, but explains the contradictions facing the Director rather than pinning it on that specific individual.
Mike
On Aug 29,2012, at 5:02 PM, Phil Keisling wrote:
Subject:OCE Revised Phase II attached
Date:Wed, 29 Aug 2012 10:38:19 -0700
From: Shannon Grzybowski <shmIDongrzybowski@gmail.com>
To:Osbom Laura <losbom@oce.oregon.gov>, Phil Keisling <keisling@pdx.edu>, Marcus Ingle
<mingle@pdx.edu>
HI Laura,
Please find the revised Phase II report attached. I think I captured everything that you and Phil discussed, as
well as the corrections you sent to me. Let me know if I missed anything or if there are other areas needing
reVISiOns.
Thanks,
Shannon
<OCE Phase II 8-29-12.pdf>
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Re: Fwd: AFSCME
Date: August 30, 2012.9:26:03 AM PDT
Ah, what a tangled web ....
Thanks for keeping me posted -- and have a great trip!
On 8/30/12 9:08 AM, Mike and Patty wrote:
Blind Copy
From: Mike and Patty <orgreenfield@comcast.net>
Subject: Re: AFSCME
To: Kiilgore Robert <rkillgore@oce.oregon.gov>
Jordan and the Governor's office may want to get on top of this rather than reacting to events. Rationally Collet
would have followed your advice and be driving what appears to be inevitable. If this is going to become
public, audited or the subject of a legislative hearing you have to decide what to do and when to do it.
On Aug 30, 2012, at 7:24 AM, Killgore Robert wrote:
Laura has been putting all of the information together this week. The question is what do i do with it. If SOS shows up
I'm inclined to give it to them and explain my dealings with the former and current directors the last several months.
109
KIL_PSU_ 003553
From: Mike Greenfield [orgreenfield@comcast.net]
Sent: Wednesday, August 29,2012 10:18 PM
To: Killgore Robert
Subject: Re: AFSCME
Rob
There's a long list of potential regret - you've got to be sure you're not on it.
Mike
On Aug 29,2012, at 7:03 PM, Killgore Robert wrote:
FYI
Sent from my iPhone
From: <rkillgore@oce.oregon.gov>
Date: August 29,2012 7:02:04 PM PDT
To: Neil Bryant <Bryant@bljlawyers.com>
Subject: AFSCME
Mary Botkin of AFSCME has been telling legislators that oce is a slush fund and needs to be
audited by SOS. I would bet that Mitch's wonderful email has spread by this point. I will be
meeting with ken in September and following up with the legislators (whitsett & hicks?). We'll
have to see if it gets traction with SOS. I think that Colette may regret not doing the business
review with PSU ....
Rob
Sent from my iPhone
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Re: FW: OCE Organizational Changes
Date: September 17, 2012 2:01 :45 PM PDT
To: Killgore Robert <rkillgore@oce.oregon.gov>
Cc: '''Mike Greenfield'" <orgreenfield@comcast.net>
Ah, what a spin meister you are!
On 9114112 3:57 PM, Killgore Robeli wrote:
fyi
from: Killgore Robert
Sent: Friday, September 14, 2012 3:57 PM
To: ~ Staff
Cc: Peters Colette S; 'Morrow Mitch'; DL Policy Group
Subject: aCE Organizational Changes
Hi Everyone -
We have exciting news to share with you. Director Collette Peters has appointed the OCE
Administrator as a full time member of the DOC Policy Group. This will help shape future
opportunities, foster collaborative relationships, and coordinate mutual efforts that lead to reducing
recidivism for the State of Oregon.
114
KIL_PSU_ 003558
Office space at the DOC headquarters (Dome Building) on Center Street has been allotted to give
OCE more accessibility to the DOC division administrators. Rob, Laura, Gary, Kevin, and Betty will
be moving to the Dome Building on October 1, 2012. This move gives us the opportunity to
strengthen our shared common mission of public safety by reducing the risk of future criminal
behavior through increased inmate participation in our OCE businesses and training programs.
The five of us will always be accessible to you through our continued in-person visits, e-mails, and
phone calls. The OCE Admin office will continue to serve as the hub for central support and
coordination. The OCE Sales staff will be consolidated with the Fis.cal, Information Systems,
Contracts and HR-Payroll-Safety units.
More information will be coming as we get settled in October. As always, we truly appreciate the
work, dedication, and effort you contribute to making OCE a great success.
Best regards,
Rob, Laura & Gary
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Re: OCE Organizational Changes
Date: September 17, 2012 2:48:37 PM PDT
To: Phil Keisling <keisling@pdx.edu>
Yes. One of my survival traits ...
Sent from my iPhone
On Sep 17,2012, at 2:01 PM, "Phil Keisling" <keisling@pdx.edu> wrote:
On 9/14/12 3:57 PM, Killgore Robert wrote:
fyi
To: _All Staff
Subject: OCE Organizational Changes
Hi Everyone-
We have exciting news to share with you. Director Collette Peters has appointed the
OCE Administrator as a full time member of the DOC Policy Group. This will help
shape future opportunities, foster collaborative relationships, and coordinate mutual
efforts that lead to reducing recidivism for the State of Oregon.
Office space at the DOC headquarters (Dome Building) on Center Street has been
allotted to give OCE more accessibility to the DOC division administrators. Rob, Laura,
Gary, Kevin, and Betty will be moving to the Dome Building on October 1,2012. This
119
KIL_PSU_ 003563
move gives us the opportunity to strengthen our shared common mission of public
safety by reducing the risk of future criminal behavior through increased inmate
participation in our OCE businesses and training programs.
The five of us will always be accessible to you through our continued in-person visits, e-
mails, and phone calls. The OCE Admin office will continue to serve as the hub for
central support and coordination. The OCE Sales staff will be consolidated with the
Fiscal, Information Systems, Contracts and HR-Payroll-Safety units.
More information will be coming as we get settled in October. As always, we truly
appreciate the work, dedication, and effort you contribute to making OCE a great
success.
Best regards,
Rob, Laura & Gary
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: FW: Report
Date: September 26, 2012 1 :37:43 PM PDT
To: 'Mike Greenfield' <orgreenfield@comcast.net>, 'Phil Keisling' <keisling@pdx.edu>
FYI?lt looks like the total magnitude for the state is approximately $5 million over 10 years.
From: Osborn Laura
Sent: Wednesday, September 26,20121:15 PM
120
KIL_PSU_ 003564
To: Killgore Robert
Subject: Report
Rob,
Attached are a Recap and the supporting spreadsheets for the internal fiscal review you requested. We have listed all the
discounts, promotions and expenditures for and/or on behalf of DOC since 2002.
Also included are the personnel costs and laundry surcharge information. Most of these expenditures and discounts were
requested by DOC Executives or the Director?s office.
A more thorough, detailed audit of these business practices, may find additional expenditures.
Please let me know if you need more information at this time.
Laura
Subject: Re: FW: Report
Date: September 27,2012 10:50:31 PM PDT
Cc: IIiMike Greenfield
lll
<orgreenfield@comcast.net>
Rob -- Thanks.
IF we decide to end this engagement with a recommendation that includes OCE independent oversight -- which
would obviously a "WTF" moment in this long-standing drama! -- then the ability to reference these kinds of
patterns (and also recommend an additional audit) would make things even more interesting!
Hang in there; I'm in China, back October 8th. Hope you and Marcus have a good meeting on Friday
On 9/27/12 4:37 AM, Killgore Robert wrote:
FYI ... It looks like the total magnitude for the state is approximately $5 million over 10 years.
From: Osborn Laura
Sent: Wednesday, September 26,2012 1:15 PM
To: Killgore Robert
Subject: Report
Rob,
discounts, promotions and for and/or on behalf of DOC since 2002.
requested by DOC Executives or the Director's office.
121
KIL_PSU_ 003565
Laura
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Re: Report
Cc: Killgore Robert <rkillgore@oce.oregon.gov>
125
KIL_PSU_ 003569
An even more precise question, than "Questionable" expenditures that seem to be at odds with the legislative
language that set up OCE as a semi-independent entity to operate on "business principles" (or whatever the
language was) ...
On 9/27/125:25 AM, Mike Greenfield wrote:
Rob,
Is it fair to say, then, that there have been $5M in illegal expenditures over the past 10 years?
Mike
Sent from my iPad
On Sep 26, 2012, at 1 :37 PM, Killgore Robert <rkillgore@oce.oregon.gov> wrote:
FYI+lt looks like the total magnitude for the state is approximately $5 million over 10 years.
From: Osborn Laura
Sent: Wednesday, September 26, 2012 1:15 PM
To: Killgore Robert
Subject: Report
Rob,
Attached are a Recap and the supporting spreadsheets for the internal fiscal review you requested. We
have listed all the discounts, promotions and expenditures for and/or on behalf of DOC since 2002.
Also included are the personnel costs and laundry surcharge information. Most of these expenditures and
discounts were requested by DOC Executives or the Director+s office.
Laura
<DOC Promotions - Final.xls>
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KIL_PSU_ 003570
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Re: Report
And/Or, as the ultimate (and only) client here -- indeed, some may well ask why you spent another $150K on a
"PSU study," especially after spending $300K earlier this decade! - insist that we include a recommendation for
such an audit in the very final version of our report.. ..
You need to call for that audit. Either join the surgeon or lay down on the guemey.
Sent from my iPad
On Sep 26, 2012, at 4:50 PM, Killgore Robeli <rkillgore@oce.oregon.gov> wrote:
Good question. That's exactly why I wanted and audit. A good auditor could confirm
commingling fund and ethical issues. It also depends on whether you look at it from a micro or
macro perspective. At the micro level you can go through it line by line and try to explain things.
At the macro level it looks like a slush fund. I think either approach would be difficult to
explain.
Sent from my iPhone
On Sep 26,2012, at 2:25 PM, "Mike Greenfield" <orgreenfield@comcast.net> wrote:
130
KIL_PSU_ 003574
Rob,
Is it fair to say, then, that there have been $5M in illegal expenditures over the
past 10 years?
Mike
Sent from my iPad
On Sep 26, 2012, at 1:37 PM, Killgore Robert <rkillgore@oce.oregon.gov>
wrote:
Utility Navigation
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I want to ...
looks like the total magnitude for the state is approximately $5
million over 10 years.
From: Osborn Laura
To: Killgore Robert
Subject: Report
Rob,
Attached are a Recap and the supporting spreadsheets for the internal
fiscal review you requested. We have listed all the discounts,
promotions and expenditures for and/or on behalf of DOC since 2002.
Also included are the personnel costs and laundry surcharge information.
Most of these expenditures and discounts were requested by DOC
Executives or the office.
A more thorough, detailed audit of these business practices, may find
additional expenditures.
Laura
o access my records
131
KIL_PSU_ 003575
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o get transcripts
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133
KIL_PSU_ 003577
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Re: Report
Date: September 28,20126:14:30 AM PDT
Cc: Mike Greenfield <orgreenfield@comcast.net>, Osborn Laura
Agreed. I think that Laura and I are ready to go the fOlmal route after the election. I'll talk to mike next week
and perhaps we can all meet to strategize after you return.
Thanks,
Rob
Sent from my iPhone
On Sep 27, 2012, at 10:50 PM, "Phil Keisling" <keisling@pdx.edu> wrote:
Rob -- Thanks.
IF we decide to end this engagement with a recommendation that includes OCE independent
oversight -- which would obviously a "WTF" moment in this long-standing drama! -- then the
ability to reference these kinds of pattems (and also recommend an additional audit) would make
things even more interesting!
Hang in there; I'm in China, back October 8th. Hope you and Marcus have a good meeting on
Friday
135
KIL_PSU_ 003579
On 9127112 4:37 AM, Killgore Robert wrote:
From: Osborn Laura
To: Killgore Robert
Subject: Report
Rob,
discounts were requested by DOC Executives or the Director's office.
Laura
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: FW: DOC Internal Audit - Inmate Work Opportunities Report
Date: September 29, 2012 11: 11:43 AM PDT
To: 'Phil Keisling' <keisling@pdx.edu>, 'Marcus Ingle Ipad 3' <mingle@pdx.edu>
Cc: 'Mike Greenfield' <orgreenfield@comcast.net>
I thought that you guys may find this interesting. This audit is amusing when you consider what Mr. Morrow
recently told us about DOC's new position on measure 17. If you recall, Mitch had us edit the measure 17
language heavily in the phase 2 report as they no longer have established goals and criteria regarding the inmate
136
KIL_PSU_ 003580
work laws.
From: OConnor Adrianne G [mailto:Adrianne.G.OConnor@doc.state.or.us]
Sent: Thursday, June 28,2012 1 :36 PM
To: KILLGORE Robert
Subject: DOC Internal Audit - Inmate Work Opportunities Report
Hi Rob,
My name is Adrianne and I work for DOC Internal Audit. I just left you
a voicemail, but thought I would follow up with an email as well.
Colette and I met today and talked about a report that I issued earlier
this year on Inmate Work Opportunities. She asked that I share the
report with you and the rest of the group working with PSU on your
efforts to provide more, meaningful, jobs for inmates. Can you share
with me who the rest of the group is? I would be happy to meet with you
and the group about my work on the audit if you are interested.
The goal of the audit was to detern1ine how DOC manages the inmate
population with regards to work 0ppOliunities. We recOlmnended ways DOC
could improve work 0ppOliunities by better aligning the PRAS system;
improving consistency in processes; offering more certification
opportunities; and by improving and documenting communication and
valuable infonnation regarding imnate past work history infonnation,
interests and cataloguing jobs available.
I have attached the report for your review, if you have not already seen
it.
Please let me know if you have any questions. I am out next week on
vacation, returning on Monday, July 9th. I am available anytime after
that. I look forward to hearing from you!
Final Report 11-05 - Inmate Work Opportunities.pdf
Adrianne
Adrianne O'ConnorlSenior Internal AuditorlOregon Department of
Correctionsl503 945 9027
Subject: FW: Report
Date: October 1, 2012 11 :29:59 AM PDT
Gentlemen,
137
KIL_PSU_ 003581
Laura & I have taken the attached spreadsheet and put together an Internal Business Practice Review that includes
supporting documentation (accounting records, emails, & contracts). It is formatted annually and includes notable
expenditures and hiring. It also documents the Director?s Office responses to these issues since January. I believe that
the document is 16 chapters and is about 5 inches thick. Prior to the completion of Phase 3 of the PSU project I would like
to meet with both of you to get advice on what is the best approach to dealing with this issue beyond the DOC Director?s
Office.
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Subject: Report
Rob,
Laura
Subject: FW: Phase II Assessment Edits
Date: October 1, 2012 12:02:05 PM PDT
This is what I could send Mitch. What do you think?
From: Osborn Laura
Sent: Monday, October 01, 20129:36 AM
To: Killgore Robert
Subject: RE: Phase II Assessment Edits
Sent: Monday, October 01,20128:56 AM
To: MOlTOW Mitch
138
KIL_PSU_ 003582
Cc: Bernt Betty; OSBORN Laura; Kilmer Gary
Subject: Re: Phase II Assessment Edits
He did a repOli back in 2004 or so. I will see if I can find it.
Thanks
Rob
Sent from my iPhone
On Oct 1, 2012, at 8:52 AM, "Morrow Mitch" <Mitch.Morrow@doc.state.or.us> wrote:
Thanks Betty. Also, I understand Mike Greenfield did some consulting work for OCE some time back. Did he
produce a repOli? If so, would you (or whoever might have it) please send that report to Colette and
me. Thanks.
Mitch
From: Bernt Betty [mailto:bbernt@oce.oregon.gov]
Sent: Thursday, September 27, 20125:05 PM
To: 'Shannon Grzybowski'; Morrow Mitch; Griggs Chane D; Gower Michael F; Killgore Robeli;
Osborn Laura
Subject: Phase II Assessment Edits
Attached are our edits on the Phase II Assessment RepOli. There may be more after this version,
but this is a decent stmi for the discussion on Tuesday. Let me know if you have any questions.
Betty Bernt
Public Services Manager
Oregon Corrections Enterprises
PO Box 12849/3691 State St.
Salem, OR 97309
503-428-5516
<OCE Phase II 9-24-12.doc>
Date: October 1, 2012 1 :03:23 PM PDT
139
KIL_PSU_ 003583
Thanks. I will send them over.
From: Mike Greenfield [mailto:orgreenfield@comcast.net]
Sent: Monday, October 01, 2012 12:42 PM
To: Killgore Robeli
I don't mind his seeing them, they are good work. I suspect he is concemed that I've been critical of DOC in the
reports.
Sent from my iPad
On Oct 1,2012, at 12:02 PM, Killgore Robeli <rkillgore@oce.oregon.gov> wrote:
From: Osbom Laura
To: Killgore Robeli
To: Mon-ow Mitch
Cc: Bemt Betty; OSBORN Laura; Kilmer Gary
He did a report back in 2004 or so. I will see if I can find it.
Thanks
Rob
Sent from my iPhone
140
KIL_PSU_ 003584
On Oct 1,2012, at 8:52 AM, "Morrow Mitch" <Mitch.Morrow@doc.state.or.us> wrote:
Thanks Betty. Also, I understand Mike Greenfield did some consulting work for
OCE some time back. Did he produce a report? If so, would you (or whoever
might have it) please send that report to Colette and me. Thanks.
Mitch
From: Bernt Betty [mailto:bbemt@oce.oregon.gov]
Sent: Thursday, September 27,20125:05 PM
To: 'Sharmon Grzybowski'; Morrow Mitch; Griggs Chane D; Gower Michael F;
Killgore Robert; Osborn Laura
Attached are our edits on the Phase II Assessment Report. There may be more
after this version, but this is a decent start for the discussion on Tuesday. Let me
know if you have any questions.
Betty Bernt
Oregon COlTections Enterprises
Salem, OR 97309
503-428-5516
<Final Greenfield Oct 2004 report. doc>
<Final Response to ProcessShift Oct 2004 Report.doc>
<OCEreport - Response 7-27-05.doc>
From: robsherkg@aol.com
Subject: Draft
Date: October 3,20124:48:14 PM PDT
To: orgreenfield@comcast.net, laurkeit@hotmail.com
Please review & critique. I think that we should include Mitch"s "I have sinned email" and Colette"s "I love these guys"
email as they both say it all in their own words.
Thanks,
141
KIL_PSU_ 003585
Rob
Subject: Re: Draft
To: robsherkg@aol.com, orgreenfield@comcast.net, laurkeit@hotmail.com
Under the "Notable Expenditures", should we add the secret private prison research project? That goes all the way to
Governor Kulongoski's office.
From: robsherkg <robsherkg@aol.com>
To: orgreenfield <orgreenfield@comcast.net>; laurkeit <Iaurkeit@hotmail.com>
Sent: Wed, Oct 3,20124:48 pm
Subject: Draft
Thanks,
Rob
Subject: Re: Draft
Date: October 3, 2012 5: 15:42 PM PDT
To: orgreenfield@comcast.net
Is the memo o.k.? I tried to follow your outline.
To: robsherkg <robsherkg@aol.com>
Subject: Re: Draft
I know you want to get everything in but I think you need to limit yourself to the outline that I presented, your additions plus
the 2 examples we talked about are fine.
Later in the process we can get into more detail.
Mike
On Oct 3,2012, at 4:57 PM, robsherkg@aol.com wrote:
Subject: Draft
142
KIL_PSU_ 003586
Thanks.
Rob
. Mike and Patty Greenfield
Subject: Re: Draft
Date: October 3, 2012 5: 19:36 PM PDT
The examples are bulleted on 2nd page.
-----Orig inal Message-----
From: Mike Greenfield <orgreenfield@comcast.net>
Sent: Wed, Oct 3, 2012 5: 18 pm
Subject: Re: Draft
Yes, it's good. Add the examples.
Sent from my iPad
Subject: Re: Draft
I know you want to get everything in but I think you need to limit yourself to the outline that I presented,
your additions plus the 2 examples we talked about are fine.
Mike
Under the "Notable Expenditures", should we add the secret private prison research project? That goes
all the way to Governor Kulongoski's office.
Subject: Draft
Please review & critique. I think that we should include Mitch"s "I have sinned email" and Colette"s "I love
these guys" email as they both say it all in their own words.
Thanks,
Rob
143
KIL_PSU_ 003587
Subject: Final Draft
Date: OCtober 3,20125:40:47 PM PDT
Attached is a final draft. Laura had some suggestions and I cleaned up the examples a bit. If it's ok. I will bring copies.
Thx Rob
I think that I sent you the wrong draft. Here is the final. I can edit anything you like.
Thx
Rob
Subject: FW: OCE/PSU Contract
Date: October 4,20127:12:10 AM PDT
FYI
Sent: Thursday, October 04,20127:11 AM
To: Phil Keisling; Marcus Ingle
Cc: Osborn Laura
Subject: RE: OCEjPSU Contract
Good Morning Phil & Marcus,
I have forwarded the following email chain started by Mitch Morrow that describes the original management of this project.
If I am reading this correctly it clearly outlines DOC's involvement and includes the appointment of the DOC Deputy
Director as the "Executive Sponsor". In our meeting with Mitch Morrow and his executive staff on October 2nd, he stated
that DOC was not directly involved in this project and were simply advisors. Further, he stated that this was a project
between PSU and OCE and that I was the project manager. Since I am now the "Executive Sponsor", I would like to
rescind all edits to both Phase 1 and Phase 2 reports as I do not agree with the editing of certain languages,
particularly language regarding increased oversight and financial controls. I feel that certain legal and structural changes
must occur prior to OCE moving into new service arenas. Obviously this disrupts the previous focus and time line of the
144
KIL_PSU_ 003588
project so I recommend that we meet to discuss once Phil returns. I would also appreciate this being kept confidential until
it is an appropriate time to bring the new direction forward.
Thanks,
Rob Killgore
To: Marcus Ingle
Cc: KILLGORE Robert; Ketchum Kelli L; Peters Colette S
Subject: RE: OCE/PSU Contract
Dr. Ingle,
Thank you for your response -lots to discuss. I am heading to Hood River, Pendleton and then back to Hermiston for
meetings today and tomorrow which means I am unable to meet. I plan to connect up with Rob next week sometime so
we can get our calendars coordinated around this issue. Talk soon.
Mitch
From: Marcus Ingle [mailto:mingle@pdx.edu]
Sent: Monday, March 12,20123:38 PM
To: Morrow Mitch
Cc: Robert Kilgore; Shannon Grzybowski
Subject: Re: OCE/PSU Contract
Mitch,
As agreed at our meeting with Colette and Phil on the 5th of March, thanks for getting back to us with
recommendations for next steps. We especially appreciate your efforts in identifying a steering committee for
the project from both DOC and OCE to assist us in managing (or what we call "co-producing") the contract
until completion.
Let me bring you up to date on actions our contract team has taken since the 5th, and layout some specific
suggestions for ensuring that the our first meeting with the steering committee is well organized and highly
productive. I am only copying this to Rob since your message singles him out to work with us in making
arrangements for the meeting, and also to Shannon (our project manager). Here is the brief update:
1. Following the meeting, I prepared a set of "Meeting Highlights" (see attached) and shared them with our
intemal CPS project team in a meeting that we held today. These are for our intemal team records. Please send
along any revisions or modifications that you deem required. We planned the meeting last week to bring the
team up to date, and discuss implications for moving forward.
2. Since I received your e-mail right before our meeting today at noon, I also shared the contents of your e-mail
with the team. We are in agreement with the focus of the first meeting being on the revised business case and
project scope. And all of the team agreed that we need a clear problem/oppOliunity statement along with other
items outlined in your mcmo. To be fully prepared for the steering committee meeting, our team needs to do
additional reading and intemal preparation. This will require some "fmiher action" on our part, including
working out the agenda, materials and facilitation process for the meeting. It would be best, based on my
previous experience, for Shannon and I to meet with you and Rob prior to the kick-off meeting (with the full
steering committee and our team) to ensure we are all on the same page with the agenda and facilitation
process. Do you have time this Weds. or Thursday for an initial meeting with our core planning team?
145
KIL_PSU_ 003589
3. One complicating matter -- as a result of the delayed kick-off ofthe project -- is that we will be unable to do
the meeting with the steering committee until early in April. I have a long planned business trip abroad from
the 16th to the 30th of March that I must take. So it would be valuable to have a pre-planning session for the
April kick-off prior to the 16th. Is it possible to squeeze a meeting in prior to my departure on the 16th?
4. There is also one other issue with the contact that I need to mention. During the meeting this morning here,
our contracts/budget officer pointed out that our first "contractual deliverable" along with an initial request for
payment is due on the 31st of March. We have obviously incurred some start-up costs since the contract with
signed, but will not be able to finish the Phase 1 deliverable by the 31 st of March -- given our decisions to shift
the start-up timing and scope. So we need to decide how to deal with that, and we need to get a modification of
that date (and others I suppose) in writing.
Those are my key suggestions for now. Our team remains excited about this opportunity.
Marcus
On Mon, Mar 12,2012 at 9:56 AM, Morrow Mitch <Mitch.Morrow@doc.state.or.us> wrote:
Dr.lpgle,
As a follow-up to our meeting last week, I wanted to provide a recommendation for next steps. Director
Peters and I would like to set up a steering committee, that is representative of both DOC and aCE, to assist
with defining a business case and project scope as it relates to the contract between aCE and PSU, and to
m ~ g e the contract until completion. Suggested DOC/aCE Steering Committee members will include Rob
Killgore, Laura Osborne and Gary Kilmer from aCE administration and Mike Gower (Assistant Director), Chane
Griggs (Assistant Director) and Ginger Martin (Assistant Director) from the DOC executive team. My role will
be as the Executive Sponsor. I would like to set up a meeting between PSU staff, steering committee
members and myself prior to any further action occurring. Along with building a business case and defining a
project scope at our first meeting, I think it would be important to address the following issues as well:
Draft a clear problem/opportunity statement
Write a goal statement - a concise, measurable outcome to be accomplished
Develop a list of critical stakeholders
Build a communication plan to get the contract off on the right footing
Establish clarity around a reporting matrix (how often, who with, format, delivery mechanism, level of
detail)
Build a contact list
Determine product deliverable dates
There may be more issues (ownership of the final product, confidentiality), but this should get us started.
will ask Rob to make arrangements for our first meeting. I look forward to the conversation/planning.
Mitch
146
KIL_PSU_ 003590
Subject: Leadership Style
You asked about leadership style recently. Review the attachment and it will enlighten you.
Subject: Ocrs model
Hi Phil,
I was a bit slow this morning as it has been a long week. Just a thought, what if the ocrs model was structured as
a specialized institute or division under the community college network? A lot of upside on both the
administrative and political fronts. Some obvious downsides. Community colleges are doing the institution
model now with both doc and oya but they are not good at it and recent audits are showing that. A specialized
division that is entrepreneurial based and semi-autonomous could change that. Just a thought ....
Sent from my iPhone
Subject: Re: Ocrs model
<Iosborn@oce.oregon.gov>, IIMarcus O.lngle
li
<mingle@pdx.edu>, Shannon Grzybowski
<shannongrzybowski@gmail.com>
147
KIL_PSU_ 003591
Rob -- Worth thinking about, since it would elevate things out of the corrections system entirely. But you're
right about efficiency; you'd want to ensure they're doing things in a business like way, and not sure there's that
kind of "culture" in that particular world. So details would matter a lot.
On 10119112 5:57 PM, Killgore Robert wrote:
Hi Phil,
I was a bit slow this morning as it has been a long week. Just a thought,
what if the ocrs model was structured as a specialized institute or division
under the community college network? A lot of upside on both the
administrative and political fronts. Some obvious downsides. Community
colleges are doing the institution model now with both doc and oya but they
are not good at it and recent audits are showing that. A specialized division
that is entrepreneurial based and semi-autonomous could change that. Just a
thought ....
Sent from my iPhone
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Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Mannix Measure 17 Report
151
KIL_PSU_ 003595
Date: November 7,20127:18:50 AM PST
To: "'keisling@pdx.edu"' <keisling@pdx.edu>, "'mingle@pdx.edu"' <mingle@pdx.edu>,
'Mike Greenfield' <orgreenfield@comcast.net>
Cc: Osborn Laura <Iosborn@oce.oregon.gov>
I found the attached report by Kevin Mannix written pre-OCE, The information in it could be of value.
Thanks,
Rob
Subject: Re: Mannix Measure 17 Report
Date: November 7, 2012 10:01 :50 AM PST
Cc: "'mingle@pdx.edu"' <mingle@pdx.edu>, "'Mike Greenfield"'
<orgreenfield@comcast.net>, Osborn Laura <Iosborn@oce.oregon.gov>, Jody Lynn
Sundt <sundt@pdx.edu>, Shannon Grzybowski <shannongrzybowski@gmail.com>
This is quite interesting -- a "snapshot" (not without its biases, arguably) of the situation when there were about
9,000 inmates in the DOC system. There are now closer to 14,000 of course. (Jody, Shamlon, I've attached the
report for you to see also).
It's well written, and quite informative I especially found some of the "score keeping" discussion -- e.g, pp 6-8 -
- to be interesting, and the notes and appendix are also quite interesting
See for example, Appendix 6 -- suggesting that of the 7,555 "eligible" DOC inmates for Measure 17 compliance
(after rendering "ineligible about 1954 of9511 total) -- fully 81 % (6,140 inmates) are 40+ hours/week in "work
or program activity. II
Pretty impressive, right?
Appendix 7 provides more detail-- fully 5,301 (out of 7,649 eligible inmates; this is as of 1/8/2000) are
seemingly "compliant" because they're in something called "Doe Support. II (Just what this is is described on
pages 12-13 -- and somewhat II fuzzily' if you ask me; are ALL these people racking up enough hours to be
llfully compliant" at the 40+ hour standard (up to 20 .ofwhich can be education)??
oeE accounted for about 770 total-- so good job, Rob and Laura, since 2000 on getting those numbers up!
I must say, though, that much of this report has a 'self justifying' feel to it -- Mannix touting the great "success"
ofthis initiative, the DOC only happy to provide reams of data that seem to suppOli the case. But really, 81 % of
the eligible inmates are involved at least 40 hours a week in II compliance II activity -- that is, AT LEAST 20
hours/wk of "work" and up to 20 hours/wk of education/rehab work etc?
Recall that Kevin was gearing up a gubematorial campaign in 2000; this was arguably a talking point. The DOC
of course had little/no interest in saying, "Well, if you really strictly interpreted the constitutional language, our
compliance rate is a lot lower than 81 %! II
152
KIL_PSU_ 003596
What also happened between 2000 and 2012, of course, was several recessions, massive budget cuts, and a
DOC population ballooning to 14,000+. Was there much appetite, even on the R side of the aisle, to say, "No,
we have to spend even more money on DOC -- and cut schools, health care, etc even further -- to ensure we're
truly in compliance with the Oregon Constitution on these numbers!"
So here's a theory/premise that is worth testing as we wrap up this work. Perhaps a major reason for DOC
heartburn about this, is that they do know that 1) OCE is NOT ultimately responsible for M 17 compliance
(they're just one strategy, of many, and though arguably the "most sophisticated" in terms of approaches not
expected to be the "primary method"; and that 2) they also know that ANY outside look of real rigor could well
reveal that the "score keeping" on M17 compliance is seriously flawed (perhaps laughably so). But who wants
to deal with the consequences of THAT, perhaps even including Mannix?
There's also value with this in providing a benchmark vs. both 2000 number and (supposedly) pre 1994
numbers. (Though consider the author, too ... )
intersting stuff; Rob, thanks!
On 1117/12 7:18 AM, Killgore Robert wrote:
I found the attached report by Kevin Mannix written pre-OCE. The information in it could be of value.
Thanks,
Rob
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i56
KIL_PSU_ 003600
Phone: (503) 725-8168
Mobile: (503) 997-6289
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McCarth Maureen A
From:
Sent:
To:
Subject:
Lippold Steve M
2
Subject: FW: PSU Project
Date: February 8,20121:41:10 PM PST
To: Phil Keisling <keisling@pdx.edu>, 'Mike Greenfield' <orgreenfield@comcast.net>
fyi
Sent: Wednesday, February 08, 2012 1:39 PM
To: PETERS Colette; Morrow Mitch
Subject: PSU Project
Good Afternoon,
I spoke with Phil Keisling about the PSU contract and he understands the situation. First of all, Mike will not work on this
project with PSU. Both Mike & Phil are in agreement on this. We have put the project on hold until you are able to meet
with him in early March. He understands that we will most likely revise the scope of the project and some of its language
but he hopes that we will keep it in place. I informed him that both of you are very interested in evolving the organization
but you would like some time to work through how and what we do. He is willing to meet earlier but I told him that you are
both quite busy with the legislative session and dealing with the budget dilemma. Phil reinforced that they are open as to
how this project is approached. Please call if you have any questions.
Thanks,
Rob
Subject: FW: OCE/PSU Contract Issues
Date: February 9,20126:59:54 AM PST
FYI?I?m just being a good ?family man? until you can convince Bill Wyatt to hire me at the Port?
Sent: Thursday, February 09, 2012 6:57 AM
KIL_PSU_ 003602
To: 'Morrow Mitch'
Subject: RE: OCEjPSU Contract Issues
The last three are complete. After your conversation with Phil we can decide how we want the contract revised (if we
don?t chose to cancel it, they are prepared for that option as well). Gary, Laura & I are working on the first three. The
MOU will include more than the S&M as it is a good opportunity to fill in other nebulous areas missed in statute (i.e. rent,
utilities, sharing of resources?). We already have policies on the second two but I will pull them for revision.
Thanks,
Rob
To: Killgore Robert
Subject: OCEjPSU Contract Issues
Rob,
I want to make sure we are on the same page for deliverables in preparation for our meeting with Colette mid-
month. Here is what I am recalling:
A draft MOU outlining how OCE/DOC will work collaboratively and share costs/manage sales and marketing expenses
A draft OCE hiring protocol outline/policy
A draft policy outlining an OCE Advisory Council recruitment/review/appointments process
Conversations with PSU about ownership of the final product of the contract
Conversations with PSU about bolstering the confidentiality clause in the contract
Conversations with PSU regarding draft reviews prior to any final report being generated - during each Phase
Please let me know if I missed anything.
Mitch
Subject: Port of Portland
Date: February 9, 2012 7:03:35 AM PST
Convince Bill Wyatt to hire me for this job at the port:
Job Title: CFO & Director, Financial and Administrative Services
Salary: $238,266.00 - $303,248.00 Annually
Job Type: Full-Time Administrative (32 Hrs or more)
Location: Headquarters - 7200 NE Airport Way, Oregon
2
KIL_PSU_ 003603
Print Job Information I AQQly
Description Benefits Supplemental Questions
Summary of Essential Responsibilities:
" Manage and complete necessary financing mechanisms to ensure the financial needs
of the organization are achieved. Includes issuance of bonds or other debt instruments,
grants, Passenger Facility Charges, are planned for, issued, and managed on an on-
going basis.
" Coordinate the development and monitoring of financial information and
budgets. Develop financial business plans and forecasts. Engage the finance
committee of the Port Commission to develop short-, medium-, and long-term financial
plans and projections. Ensure timeliness, accuracy, and usefulness of financial and
management reporting for federal and state funding requirements, Port commission and
internal and external stakeholders. Oversee the preparation and communication of
monthly and annual financial statements.
" Oversee the accounting department to ensure proper maintenance of all accounting
systems and functions. Establish and maintain appropriate internal control
safeguards. Ensure records systems are maintained in accordance with generally
accepted auditing standards.
" Oversee the organization's risk and safety management program in a manner that
fulfills the mission and strategic goals of the organization while complying with state
and federal laws.
" Oversee the qualitative and quantitative research program for the Port including
business line research, market data, statistical analysis, economic impact, and customer
surveys.
" Oversee the internal audit department of the Port. Provide direct access to the
Commission Officers for the internal audit manager.
" Oversee the administrative services department of the Port which manages contracts
and procurement, fleet management, office serVices, distribution, and DBE program.
Education, Experience/licenses & Certifications:
" Bachelor's degree in Finance or Accounting. Master's degree is preferred.
" Twelve or more year's experience in a senior financial-management role, partnering
with executive staff, resulting in the development and implementation of creative
financial management strategies; with a minimum of at least five years experience as
CFO or equivalent.
" Experience with muniCipal finance, port finance, or airport agreements preferred.
" CPA preferred.
Skills and Abilties:
.. Experience in strategic planning and execution.
" Knowledge of finance, accounting, budgeting, and cost control principles including
Generally Accepted Accounting Principles. Knowledge of automated financial and
accounting reporting systems. Knowledge of federal and state financial regulations.
.. Ability to analyze financial data and prepare financial reports, statements, and
projections.
.. Work requires professional written and verbal communication and interpersonal skills.
.. Ability to motivate teams to produce quality materials within tight timeframes and
simultaneously manage several projects. Ability to participate in and facilitate group
3
KIL_PSU_ 003604
meetings.
Strong problem solving and creative skills and the ability to exercise sound judgment
and make decisions based on accurate and timely analysis in ambiguous situations.
Strong interpersonal skills, ability to communicate and manage well at all levels of the
organization.
Subject: Re: aCE
Mike -- That would be great. And interesting about Brett Wilcox -- who I would encourage you to update about
the turn of events here, just to keep him in the loop.
We next meet as a group on February 16th, 2 to 3:30 pm here in the Urban Center. Hope that works for your
schedule -- thanks.
On 2/8/126:45 PM, Mike Greenfield wrote:
Phil
I'd be happy to advise you on an informal, volunteer, basis if the project goes forward. Rob suggested that Brett
Wilcox join the advisory committee and the Director vetoed the idea so I'm feeling in good company.
I'd love to work on a project if a good fit arises, I like Marcus.
When you get a minute would you remind me when the next meeting of the round table (don't remember what
you called it) meets? The group I attended last month.
Mike
On Feb 8, 2012, at 5:48 PM, Phil Keisling wrote:
Mike Yes, I will let Sara know-- and yes, we will keep looking!
But geezus criminy, this is wierd. And at day's end, we may decide to follow the adage that sometimes it's better
to fire a bad client than to continue to work with them ....
Maybe this means you'll go back onto the OCE Advisory committee? :)
Marcus
I assume that you'll let Sara know that I won't be completing the employment process.
I enjoyed working with you and would welcome the opportunity to do it again.
4
KIL_PSU_ 003605
Mike
<psu _signature165x35 .gif>
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: RE: Port of Portland
8
KIL_PSU_ 003609
O.K. I will do it this weekend.
,Thanks,
Rob
To: Killgore Robert
Subject: Re: Port of Portland
If you apply I'll give him a call.
Sent from my iPad
On Feb 9, 2012, at 7:03 AM, Killgore Robert <rkillgore@oce.oregon.gov> wrote:
<imageOO1.gif>
Salary: $238,266.00 - $303,248.00 Annually
Location: Headquarters - 7200 NE Airport Way, Oregon'
Print Job Information I .8.QQly
? Manage and complete necessary financing mechanisms to ensure the financial needs
going basis.
? Coordinate the development and monitoring of financial information and
? Oversee the accounting department to ensure proper maintenance of all accounting
? Oversee the organization?s risk and safety management program in a manner that
9
KIL_PSU_ 003610
and federal laws.
? Oversee the qualitative and quantitative research program for the Port including
surveys.
? Oversee the internal audit department of the Port. Provide direct access to the
? Oversee the administrative services department of the Port which manages contracts
and procurement, fleet management, office services, distribution, and DBE program.
? Bachelor?s degree in Finance or Accounting. Master?s degree is preferred.
? Twelve or more year?s experience in a senior financial-management role, partnering
CFO or equivalent.
? Experience with municipal finance, port finance, or airport agreements preferred.
? CPA preferred.
? Experience in strategic planning and execution.
? Knowledge of finance, accounting, budgeting, and cost control principles including
? Ability to analyze financial data and prepare financial reports, statements, and
projections.
? Work requires professional written and verbal communication and interpersonal skills.
? Ability to motivate teams to produce quality materials within tight timeframes and
meetings.
? Strong problem solving and creative skills and the ability to exercise sound judgment
? Strong interpersonal skills, ability to communicate and manage well at all levels of the
organization.
10
KIL_PSU_ 003611
McCarth Maureen A
From:
Sent:
To:
Subject:
Lippold Steve M
3
Subject: 78 inmate deaths from 2010-11 not disclosed by Corrections
Date: February 13, 2012 5:48:47 AM'PST
Gustafson doesn't know the half of it! It will be interesting to see if Colette adopts max's operational policies.
So far she seems to be going in that direction with not wanting an independent oce audit. I think she is getting
bad advice as in about a year she will own all of max's poor decisions.
http://m.statesmanjoumal.comJtopstories/article?a=2012202130311&f=1087
Sent from my iPhone
Subject: Re: 78 inmate deaths from 2010-11 not disclosed by Corrections
Yes. I equate DOC to a pot of crap that is about ready to boil over. Wait until someone puts the sex payout story
together at coffee creek. It's probably for the best that I didn't get a DOC job. Now go help me get to OYA ....
Sent from my iPhone
On Feb 13,2012, at 8:08 AM, "Mike Greenfield" <orgreenfield@comcast.net> wrote:
Interesting.
On Feb 13,2012, at 5:48 AM, Killgore Robert wrote:
Gustafson doesn't know the half of it! It will be interesting to see if Colette adopts
max's operational policies. So far she seems to be going in that direction with not
KIL_PSU_ 003612
wanting an independent oce audit. I think she is getting bad advice as in about a
year she will own all of max's poor decisions.
http://m.statesmanjoumal.com/topstories/atiicle?a=20 12202130311 &[=1 087
Sent from my iPhone
Subject: Re: 78 inmate deaths from 2010-11 'not disclosed by Corrections
Yes, Inmate/staff relationships. They had one depatiment that was filming videos ....
Sent from my iPhone
On Feb 13,2012, at 10:42 AM, "Mike and Patty" <orgreenfield@comcast.net> wrote:
The WHAT! at Coffee Creek???
On Feb 13,2012, at 8:28 AM, Killgore Robert "'Tote:
Yes. I equate DOC to a pot of crap that is about ready to boil over. Wait until someone puts the
sex payout story together at coffee creek. It's probably for the best thEJ.t I didn't get a DOC job.
Now go help me get to OY A. ...
Sent from my iPhone
Interesting.
On Feb 13,2012, at 5:48 AM, Killgore Robeli wrote:
Gustafson doesn't know the half of it! It will be interesting to see if
Colette adopts max's operational policies. So far she seems to be
going in that direction with not wanting an independent oce audit. I
think she is getting bad advice as in about a year she will own all
of max's poor decisions.
2
KIL_PSU_ 003613
http://m.statesmanjournal.com/topstories/article?a=20 1220213031
1&f=1087
Sent from my iPhone
Date: February 13, 201211:41:48AM PST
The question that needs to be asked is "how much money has the state had to pay inmates for having
inappropriate relations with staff over the last 8 years". Coffee creek has been the haven for this but it occurs all
over the department. Did I mention that Mitch's brother in law is the Assistant Superintendent at coffee creek?
Oh well, I guess that I don't belong in this "family" anymore. Hurry up and find out about OY A. ..
Sent from my iPhone
On Feb l3, 2012, at 11:00 AM, "Killgore Robert" <rkillgore@oce.oregon.gov> wrote:
Yes. Inmate/staff relationships. They had one depmiment that was filming videos ....
Sent from my iPhone
On Feb l3, 2012, at 10:42 AM, "Mike and Patty" <orgreenfield@comcast.net> wrote:
On Feb l3, 2012, at 8:28 AM, Killgore Robeli wrote:
Yes. I equate DOC to a pot of crap that is about ready to boil over. Wait until
someone puts the sex payout story together at coffee creek. It's probably for the
best that I didn't get a DOC job. Now go help me get to OY A. ...
Sent from my iPhone
On Feb l3, 2012,' at 8:08 AM, "Mike Greenfield" <orgreenfield@comcast.net>
wrote:
Interesting.
3
KIL_PSU_ 003614
Gustafson doesn't know the half of it! It will be
interesting to see if Colette adopts max's operational
policies. So far she seems to be going in that
direction with not wanting an independent oce
audit. I think she is getting bad advice as in about a
http://m.statesmanjoumal.com/topstories/miicle?a=
2012202130311&f=1087
Sent from my iPhone
Subject: Fwd: Dept. of Corrections: Multiple prisons could be closed
I'm sure that my emails to ken will get me further in the ringer if that's possible ... he is meeting with the gov this
moming.
Sent from my iPhone
To: Ken Allen <KAllen@oregonafscme.com>
SUbject: Dept. of Corrections: Multiple prisons could be closed
Didn't know if you read the statesman. Good luck with the governor this morning. Remember
that if they would focus on changing their operating model and go after overhead they shouldn't
have to close prisons. I told Curtis that. The key is changing the operating model and
streamlining leadership.
http://m.statesmanjoumal.comitopstories/article?a=2012202150429&f=1087
4
KIL_PSU_ 003615
Sent from my iPhone
5
KIL_PSU_ 003616
McCarthy Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
4
genc5433.doc
Subject: FW: Advice re: CIP Funding Request
Date: February 17, 20126:51 :37 AM PST
*****CONFIDENTIALITY NOTICE*****
This e-mail may contain information that is privileged, confidential, or otherwise exempt from disclosure under
applicable law. If you are not the addressee or it appears from the context or otherwise that you have received
this e-mail in elTor, please advise me immediately by reply e-mail, keep the contents confidential, and
immediately delete the message and any attachments from your system.
************************************
Do you think this AG opinion might make them pucker a bit?
Sent: Friday, February 17, 2012 6:51 AM
To: Peters Colette S; 'Morrow Mitch'
This is the AG?s advice on the use of OCE funds that I discussed with you. Obviously it could be applied to other
situations besides Children of Incarcerated Parents. I have a couple of others that I am looking for.
Thanks,
Rob
From: Boenisch Christian [mailto:christian.boenisch@doj.state.or.us]
Sent: Tuesday, February 01, 2005 4:44 PM
To: KILLGORE Robert 0
Cc: DAVIS Christy
Subject: Advice re: CIP Funding Request
PERSONAL AND CONFIDENTIAL
KIL_PSU_ 003617
Rob,
You asked for my advice regarding whether or not it would be "legally feasible for OCE to fund activities that are not
directly related to prison work or training programs", in the context of OCE's authority under Or Const. Article 1 Sec. 41
and the applicable OCE statutes. I have now completed my initial review and concluded that OCE should not fund
activities that are not directly related to prison work or training programs. My analysis is summarized below:
As you know, Article 1, Sec,. 41 requires that inmates be "* * * actively engaged full time in work or on-the-job
training. The work or on-the-job training programs shall be established and overseen by the corrections director * *
*". The director has the authority to delegate this function to others, which was accomplished by the creation of OCE (see
ORS 421.305 and 421.344). Most importantly for this discussion, subsection 9 of Sec 41 also mandates that, "* * * All
income generated from prison work programs shall be kept separate from general fund accounts and shall only be used
for implementing, maintaining and developing prison work programs. * * *" (emphasis added).
Without getting into too much detail, as you also know, ORS 421.305 to 367 further describes OCE's broad authority to
establish prison work programs including the authority to install, equip and operate machines and plants, enter into
contracts or agreements that accomplish the marketing of inmate goods and services, etc. However, OCE's authority is
subject to the
authority granted to the Corrections Director by Sec. 41 (ORS 421.354). And, more specifically, ORS 421.359 states
that,
" * * * all income and revenue generated or received by Oregon Corrections Enterprises be used for the purposes
of discharging the functions and duties prescribed by Section 41.* * *"(emphasis added).
From the text of the letter you provided, it appears that OCE (via DOC) is being asked to fund administrative costs for the
Children of Incarcerated Parents (CIP) project. While support of such a program conceivably may be within ODOC's
broad statutory authority, it does not appear to be within OCE's constitutional or statutory authority as it does not appear
to relate to
the implementation, maintenance, or development of prison work programs. In fact, if my understanding of the CIP
program is correct, it does not even work directly with inmates, but rather with the children of inmates to help them better
understand and cope with the complexities of the criminal justice system. Unless my understanding is incorrect and it can
be demonstrated that funding this project is somehow directly related to the implementation, maintenance or development
of a prison work program, I would advise OCE to decline the funding request. OCE's expenditure of funds for this purpose
appears to be inconsistent with OCE's (and indirectly, DOC's) constitutional and statutory authority. As such, OCE's
expenditure of funds
could raise serious questions in the event of an audit, as well as potential personal liability by OCE officials responsible for
authorizing the expenditure. .
Feel free to let me know if you have additional questions or would like to discuss this further.
Christian F. Boenisch
Assistant Attorney General
Business Transactions Section
Department of Justice
Subject: FW: Use of aCE Funds for Crime Prevention
Date: February 17, 20126:59:40 AM PST
This is a good one too.
2
KIL_PSU_ 003618
Sent: Friday, February 17,20126:59 AM
Subject: FW: Use ofOCE Funds for Crime Prevention
This was an earlier opinion from the AG.
From: paul. weddle@doj.state.or.us [mailto : paul. weddle@doj.state.or.us]
Sent: Thursday, July 18, 2002 9:33 AM
To: KILLGORE Robert D
Subject: Use of OCE Funds for Crime Prevention
Rob,
Attached is a memo I've prepared discussing the use of OCE funds for crime
prevention. Please review and give me a call if you have any questions, or if
I can do anything further for you on this.
Paul J. Weddle, Assistant Attorney General
Business Transactions Section, General Counsel, Oregon Dept. of Justice
ph: 503-378-6060 fax: 503-378-4517
email: paul.weddle@state.or.us
Subject: RE: Use of aCE Funds for Crime Prevention
I'm curious what Colette will think of these. I would hope that she would understand my position better and
perhaps question her Deputy. It will probably just make her more defensive though. By the way, I have the
emails that show that I briefed Max & Mitch on this.
To: Killgore Robert
Subject: Re: Use of OCE Funds for Crime Prevention
Yes, I think that's what both opinions say.
Although I think it is pretty clear that we shouldn't use oce funds for golf tournaments & funerals ...
3
KIL_PSU_ 003619
To: Killgore Robeli
Both opinions see fairly unambiguous.
Subject: FW: Use of OCE Funds for Crime Prevention
From: paul.weddle@doj.state.or.us [mailto:paul.weddle@doj.state.or.us]
Rob,
I can do anything fuliher for you on this.
Paul 1. Weddle, Assistant Attorney General
ph: 503-378-6060 fax: 503-378-4517
<genc5433.doc>
4
KIL_PSU_ 003620
You're talking about the same person who doesn't see a need for an audit because everything that M & M did
seems acceptable to her and doesn't want a report that makes her do the right thing if it differs from her personal
desires. I guess that she likes carrying other people's baggage.
To: Killgore Robert
Subject: Re: Use ofOCE Funds for Crime Prevention
I'd be interested in her reaction. Having asked for and gotten an opinion increases the risk. Sending the
opinions to DOC makes them a public record it think.
emails that show that I bricfed Max & Mitch on this.
To: Killgore Robert
Although I think it is pretty clear that we shouldn't use oce funds for golf
tournaments & funerals ...
Sent: Friday,February 17,20128:32 AM
To: Killgore Robert
5
KIL_PSU_ 003621
From: paul.weddle@doj.state.or.us
[mailto :paul. weddle@doj.state.or.us]
Sent: Thursday, July 18,20029:33 AM
Subject: Use ofOCE Funds for Crime Prevention
Rob,
Attached is a memo I've prepared discussing the use of OCE funds
for crime
prevention. Please review and give me a call if you have any
questions, or if
Business Transactions Section, General Counsel, Oregon Dept. of
Justice
ph: 503-378-6060 fax: 503-378-4517
<genc5433.doc>
6
KIL_PSU_ 003622
Here is proof that I sent them this email. They were both copied. We also met on it & discussed. It pays to save emails ....
From: Morrow Mitch
Sent: Wednesday, February 02,20058:50 AM
To: Killgore Robert D
Subject: RE: Advice re: CIP Funding Request
Sure. Bring it with you.
From: Killgore Robert D
Sent: Wednesday, February 02, 20056:46 AM
To: Williams Max; Morrow Mitch
Cc: Armenakis Nick
fyi ... We can discuss at Thursday's meeting.
Thanks,
Rob
Cc: DAVIS Christy
This e-mail may contain information that is privileged, confidential, or otherwise exempt from
disclosure under applicable law. If you are not the addressee or it appears from the context or otherwise
that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the
contents confidential, and immediately delete the message and any attachments from your system.
************************************
Rob,
You asked for my advice regarding whether or not it would be "legally feasible for OCE to fund activities that are
not directly related to prison work or training programs", in the context of OCE's authority under Or Const. Article
1 Sec. 41 and the applicable OCE statutes. I have now completed my initial review and concluded
7
KIL_PSU_ 003623
that OCE should not fund activities that are not directly related to prison work or training programs. My analysis is
summarized below:
As you know, Article 1, Sec,. 41 requires that inmates be ,,* * * actively engaged full time in work or on-the-job
training. The work or on-the-job training programs shall be established and overseen by the corrections director *
* *". The director has the authority to delegate this function to others, which was accomplished by the creation of
OCE (see ORS 421.305 and 421.344). Most importantly for this discussion, subsection 9 of Sec 41 also
mandates that, ,,* * * All income generated from prison work programs shall be kept separate from general fund
accounts and shall only be used for implementing, maintaining and developing prison work programs. * * *"
(emphasis added).
Without getting into too much detail, as you also know, ORS 421.305 to 367 further describes OCE's broad
authority to
establish prison work programs including the authority to install, equip and operate machines and plants, enter
into contracts or agreements that accomplish the marketing of inmate goods and services, etc. However, OCE's
authority is subject to the
authority granted to the Corrections Director by Sec. 41 (ORS 421.354). And, more specifically, ORS 421.359
states that,
" * * * all income and revenue generated or received by Oregon Corrections Enterprises be used for
the purposes of discharging the functions and duties prescribed by Section 41.* * *"(emphasis added).
From the text of the letter you provided, it appears that OCE (via DOC) is being asked to fund administrative costs
for the Children of Incarcerated Parents (CIP) project. While support of such a program conceivably may be
within ODOC's broad statutory authority, it does not appear to be within OCE's constitutional or statutory authority
as it does not appear to relate to
the implementation, maintenance, or development of prison work programs. In fact, if my understanding of the
CIP program is correct, it does not even work directly with inmates, but rather with the children of inmates to help
them better understand and cope with the complexities of the criminal justice system. Unless my understanding
is incorrect and it can be demonstrated that funding this project is somehow directly related to the
implementation, maintenance or development of a prison work program, I would advise OCE to decline the
funding request. OCE's expenditure of funds for this purpose appears to be inconsistent with OCE's (and
indirectly, DOC's) constitutional and statutory authority. As such, OCE's expenditure of funds
could raise serious questions in the event of an audit, as well as potential personal liability by OCE officials
responsible for authorizing the expenditure.
8
KIL_PSU_ 003624
McCarthy Maureen A
From:
Sent:
To:
Subject:
Lippold Steve M
5
Subject: Re: aCE Update
That all seems like spot on, excellent advice.
I did notice the flap with the Gov's office (and wonder, to what extent, Mitch might have played in that!). But in
the meantime, the "informed innocence" posture seems exactly right.
Yes, I think it would be good to get together here, and maybe include Marcus. He's out the week of February
27th, but 11 am on 2/22 might work. Work for you?
On 2117112 4:39 PM, Mike and Patty wrote:
Phil
The relationships between and among the players in OYA, DOC andOCE are fraught with suspicion and
paranoia. I'd strongly advise that you not try to engage in any communication outside of meeting with the
Director and her Assistant. That kind of communication, no matter how well intended, will not be a secret and
will be interpreted as hostile and threatening. I'd go with informed innocence.
The Director put her foot in it, first thing, by dealing directly with the Legislature on budget reductions, issuing
a cut proposal, and got publicly contradicted by the Governor's office so those nerve endings are frayed.
Continuation with the contract with PSU, for the Director and Assistant, is a decision about the threat the review
presents balanced against what is implied by killing the review - - the merits of the review; good management
information, improved operations and insulation against a more hostile review at the hands of the SOS don't
enter into their "thinking".
As with other organizations that have serious observable problems, DOC has bigger unobserved problems that
have the potential to blow up.
The Directors best shot to tum the page is to ask for an aggressive change of Director audit and ask PSU for a
hard look at OCE. Failing that she'll own what happens next.
I'd be happy to drop by for coffee.
KIL_PSU_ 003625
Mike
On Feb 17,2012, at 11 :55 AM, Phil Keisling wrote:
Mike -- Sony we didn't have a few minutes to chat yesterday to catch up a bit!
Marcus and I are scheduled to meet with Colette and Mitch in Salem at 9 am, Monday, March 5th. They called
back pretty quickly (last week) to set this up.
In the meantime, any advise on other possible efforts to move things forward? I have thought about trying to
visit, off site, with Collette 1 x 1 before the big meeting, or calling Fariborz or Jeanne at OYA and getting their
advice (and maybe they could send a message to Collette as to how honorably and competently we'd approach
this effort). But all these carry some risks, and if you think there's a decent likelihood that this will simply be a
"re set expectations, but proceed" session on March 5, probably better to just wait.
Thoughts?
<psu_signature165x35.gif>
Phil Keisling
Phone: (503) 725-8168
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KIL_PSU_ 003628
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KIL_PSU_ 003629
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
E-mail: keislinq@Ddx.edu
yes, I can do 10:45 on 2/22.
On 2119/12 11 :05 AM, Mike and Patty wrote:
Phil
Would 10:45 on the 22nd at your office work?
Mike
On Feb 19,2012, at 8:14 AM, Phil Keisling wrote:
On 2117/12 4:39 PM, Mike and Patty wrote:
Phil
The relationships between and among the players in OYA, DOC and OCE are fraught with suspicion and
paranoia. I'd strongly advise that you 'not try to engage in any cOlllinunication outside of meeting with the
will be interpreted as hostile and threatening. I'd go with infornled innocence.
6
KIL_PSU_ 003630
The Directors best shot to turn the page is to ask for an aggressive change of Director audit and ask PSU for a
Mike
Mike -- Sorry we didn't have a few minutes to chat yesterday to catch up a bit!
visit, off site, with Collette 1 x 1 before the big meeting, or calling Fariborz or Jeanne at OVA and getting their
tIllS effort). But all these carry some risks, and if you think there's a decent likelihood that this will simply be a
Thoughts?
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
<psu _ signature165x3 5.gif>
7
KIL_PSU_ 003631
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KIL_PSU_ 003632
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KIL_PSU_ 003634
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Re: Fwd: Advice re: CIP Funding Request
Cc: Marcus Ingle <mingle@pdx.edu>
11
KIL_PSU_ 003635
Mike -- I'm heartened by all of that. Interesting that the advice was 2005, and it's now being "revived". And how
Max gets thrown under the bus -- but Mitch stays unscathed! -- will be an interesting dynamic to watch.
I'll give Rob a call -- Marcus, perhaps you and I can try to chat with him some time tomOlTow, before you leave
for your trip next week?
Phil and Marcus,
Attached is a copy of AG advice that Rob got and then sent to Max in 2005.
I talked with Rob after his meeting with Colette and Mitch:
Colette is taking the attached advice seriously
They now like Rob, a lot
Max did improper things with OCE funds (that noise is Max going under the bus)
No discussion ofPSU contract at the meeting. Rob is still committed to doing the review.
I didn't mention our meeting this morning but said I'd suggest to you that you call Rob in advance of the DOC
meeting.
Enjoyed our discussion this morning.
Mike
'Date: February 17, 20126:51 :37 AM PST
This e-mail may contain infOlmation that is privileged, confidential, or otherwise exempt from disclosure under
this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and
immediately delete the message and any attaclunents from your system.
************************************
12
KIL_PSU_ 003636
This is the AG's advice on the use of OCE funds that I discussed with you. Obviously it could be applied to other
Thanks,
Rob
Sent: Tuesday, February 01, 20054:44 PM
Cc: DAVIS Christy
Rob,
subject to the
that,
of discharging the functions and duties prescribed by Section 41. * * *"(emphasis added).
to relate to
authorizing the expenditure.
13
KIL_PSU_ 003637
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KIL_PSU_ 003638
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
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Subject: Fwd: Grounds Maintenance Worker 2 (Landscaper) vacancy at SRCI
Date: February 23,2012 11 :21 :57 AM PST
This is one of the "critical" jobs that they needed to fill. What ajoke .. .I know, I'm cynical..
Sent from my iPhone
17
KIL_PSU_ 003641
From: "Crawford Rhonda" <Rhonda.Crawford@doc.state.oLus>
To: "Crawford Rhonda" <Rhonda.Crawford@doc.state.or.us>
Subject: Grounds Maintenance Worker 2 (Landscaper) vacancy at SRCI
[http://agency.govemmentjo bs. com/images/Agency Images/ oregonseal. gifJ
STATE OF OREGON
invites applications for the position of:
Grounds Maintenance Worker 2 (Landscaper)
JOB CODE:
DOC 12-0 1720C
OPENING DATE/TIME:
02/23/12 12:00 AM
CLOSING DATE/TIME:
03/06/12 11 :59 PM
SALARY:
$16.68 - $22.90 Hourly
$2,892.00 - $3,970.00 Monthly
$34,704.00 - $47,640.00 Annually
JOB TYPE:
Pennanent
LOCATION:
Ontario, Oregon
18
KIL_PSU_ 003642
AGENCY:
Corrections-Operations
Print Job
Inforrnation<http://agency.govemmentjobs.comloregon/job bulletin.cfm?JobID=428535>
I Apply<https:llwww.govemmentjobs.comfjobseekers/doApply.cfm?ID=428535&topheade1=or
egon& WDDXJ obSearchParams=%3 CwddxPacket%20version%3D%2 71 %2EO%27%3 E%3Che
ader%2F%3E%3 Cdata%3 E%3 Cstruct%3E%3Cvar%20name%3D%27CATEGOR YID%27%3E
%3 Cstring%3E%2D 1 %3 C%2Fstring%3E%3 C%2Fvar%3E%3 Cvar%20name%3D%27PROMO
TI ONALJOBS%27%3E%3 Cstring%3EO%3 C%2Fstring%3E%3C%2Fvar%3E%3 Cvar%20nam
e%3D%27TRANSFER %2 7%3E%3 Cstring%3 EO%3 C%2Fstring%3E%3 C%2Fvar%3 E%3Cvar
%20name%3D%27FIND%5FKEYWORD%27%3E%3Cstring%3E%3C%2Fstring%3E%3C%2
Fvar%3E%3 C%2Fstruct%3 E%3 C%2F data%3 E%3 C%2FwddxPacket%3 E>
[South Fork Header]
This position vacancy exists within the Physical Plant at the Snake River Correctional Institution
(SRCI) and is located in Ontario. This recruitment will be used to establish a current list of
qualified candidates.
Example of Duties
This position maintains the Institution's grounds using inmate work crews, both inside and
outside the perimeter fence. The incumbent is responsible for the landscaping, planting and
maintaining lawns, shrubs and trees, coordination of the irrigation system, and systematic
watering of all plant life.
For the full list of specific job duties and working conditions, see the Position
Description<http://www.oregon. gov/DOC/HRlNEOGOVPD/DOC 12-
01720C GMW2pdSRCLdocx>.
Qualifications,
Your application materials will be reviewed to verify that you have:
* an associate's degree in landscape technology, horticulture, turf management or closely
related field AND eighteen (18) months oflandscape experience AND the ability to obtain a
Public Pesticide Applicator license within six (6) months of hire; OR
* three (3) years oflandscape experience AND the ability to obtain a Public Pesticide
Applicator license within six (6) months of hire.
Your license/certification infOlmation must be listed in the "Certificates and Licenses" section of
19
KIL_PSU_ 003643
your application and copies of your transcripts must be uploaded to your electronic application
before submission.
In the "Work Experience" section of your electronic application, clearly describe your experience
as it relates to these qualifications. Failure to provide this infonnation may result in eliminating
your application from further consideration. A resume' will not replace the Work Experience
section of the application.
* * IMPORT ANT NOTICE* *
You must have a valid e-mail address to apply for jobs with the State of Oregon.
All communication regarding your application and status are done bye-mail. If you do not
currently have an e-mail address and do not know where to go to get one, please refer to our
Applicant E-Recruit F AQ's web page. Click on the link below to go directly to question # 14 to
view several internet providers where you can get a free e-mail account. The State of Oregon
does not endorse any particular provider.
Applicant E-Recruit FAQ's<http://www.oregonjobs.org/DAS/STJOBS/FAQs.shtml#don'thave>
Only complete applications will be considered. Be sure to answer all supplemental questions and
attach required documents to your electronic application.
If you have application login problems, get an error message during the application process, or
are experiencing other technical (computer related) difficulties, please call the NEOGOV help
line for assistance at 1-877-204-4442.
Pay and benefits on all announcements may change without notice. For budgetary reasons, the
State of Oregon requires employees to take unpaid furlough days during the 2011-2013
biennium. The incumbent to this position may be required to take a prorated number of unpaid
furlough days during the biennium, depending on the number of furlough days established and
the date of hire.
This position may be eligible for Police & Fire (P&F) benefits through Public Employees
Retirement System (PERS), as defined by statute.
Note: The Department of Corrections does not offer visa sponsorships. Within three days of hire,
all applicants will be required to complete the US Department of Justice FOlm 1-9, confirn1ing
authorization to work in the United States.
Application Reference Number: DOC12-01720C
The successful candidate for this position will be subject to a Criminal Records Check.
[Recruitment Header]
Veterans Preference Inforn1ation<http://www.oregon. gov/DOC/HRlVet.shtml>
Employee Benefits with the Department of
20
KIL_PSU_ 003644
Corrections<http://www.oregon.gov/DOC/HRlr benefits.shtml>
Learn more about the Oregon Accountability
Model<http://www.oregon. gov/DOCIPUBAFF loam welcome.shtml>
Visit www.odocjobs.com Recruitment Web
Page<http://www.oregon.govIDOC/HRlcareers.shtml>
Oregon Prisons Map with links to each
Facility<http://www.oregon.gov/DOC/OPS/PRISON/all prisons.shtml>
Questions may be e-mailed to
ATTN: Rhonda Crawford<mailto :rhonda.crawford@doc.state.or.us>
[Equal Opportunity Employer]
Subject: Fallen Officer Funeral
Date: February 24, 2012 12:55:37 PM PST
Hi Mike,
This is an article on the funeral of the fallen officer that we paid for. Do you notice anything in it that goes back to Max?
Yes, this is in the updated internal audit?
21
KIL_PSU_ 003645
Mourners remember slain eastern Oregon prison guard
Buddy Herron as la hero to us all'
Published: Monday, December 05,2011,6:45 PM Updated: Tuesday, December 06,2011,1:13 PM
By Richard Cockle, The Oregonian The Oregonian
PENDLETON - The selflessness of an eastern Oregon correctional officer and volunteer firefighter who
was killed by someone he tried to befriend should inspire everyone who knew him to live a better life,
Oregon Corrections Chief Max Williams said here Monday.
Buddy Ray Herron, 42, of the tiny Umatilla County farming town of Helix, was driving to his midnight-
to-8 a.m. job at the medium-security Eastern Oregon Correctional Institution in Pendleton Nov. 28
when he stopped to help what he thought was a stranded motorist.
Pendleton police responded to a 9-1-1 call a short time later and found Herron sprawled along Oregon
11 with multiple stab wounds. He was pronounced dead at St. Anthony Hospital in Pendleton.
Twenty-two-year-old Joshua Charles Weeks, a 280-pound drifter and admitted methamphetamine
user with a long criminal history, was arrested a short time later near Hermiston after a police chase.
He confessed to killing Herron and is in the Umatilla County Correctional Facility, charged with murder.
More
The Oregonian's continuing coverage of the stabbing death of corrections officer Buddy
Herron in eastern Oregon.
Monday's memorial service at the Vert Auditorium was attended by roughly 750 mourners, including
hundreds of somber correctional officers, firefighters, paramedics, law enforcement officers and public
safety workers from around the Northwest.
22
KIL_PSU_ 003646
"Words alone cannot express our feelings of grief and loss," Williams told them, describing Herron as
someone who lived with a deep sense of duty toward others. He treated everyone he met as though
they were his neighbors, said Williams.
Addressing Herron's three sons and a daughter, ages 11 to 20, Williams advised them: "Honor him by
following his example of hard work, duty and compassion."
Herron was an Arizona correctional officer for 12 years before accepting a job with the Eastern Oregon
Correctional Institution four years ago, said Richard McGraw, an EOCI assistant superintendent of
security.
McGraw remembered marveling, "How can he be so wide awake at 2 a.m.?" after an early morning
prison meeting with Herron a month ago. "Buddy was a hero to us all," he said. "He will not be
forgotten."
Herron was well known in Helix, population 184, for being volunteer with the Helix Rural Fire
Protection District, a rural neighborhood watch member, and someone who tried always to be a Good
Samaritan.
Jeff Wood, a bishop with the Church of Jesus Christ of Latter-dav
Saints' assembly in Pendleton that Herron attended, lamented that
the homicide might prompt some who knew Herron to back away
from lending a helping hand to those in need.
"I would plead with you, don't diminish your service to others," said
Wood.
"Buddy represented it all: honor, courage, bravery and sacrifice," said Helix Fire Chief Matt Benedict.
The service often resembled a military funeral, down to Herron's firefighter's coat and helmet placed
reverentially near his flag-draped casket, and the uniformed Department of Corrections Honor Guard
23
KIL_PSU_ 003647
that presented the colors. Other touches included an Oregon Fire Service Honor Guard conducting a
bell-ringing ceremony to signify the end of duty and a return to quarters for Herron, and a separate
Oregon Interagency Honor Guard that handled retrieval of the colors.
A rifle salute was fired outside the auditorium, and Herron's helmet, a fireman's whistle and three
flags were formally presented to his wife, Kimberly. A 10-block procession of fire trucks, police and
rescue vehicles and mourners accompanied the casket to the 132-year-old Helix Cemetery in the
rolling wheat country north of Pendleton after the service.
Andrea Neistadt, spokeswoman for the prison, said the true test for Pendleton, Helix and the
correctional system will be whether Herron's wife and four children are forgotten in the months ahead.
But that won't happen, she said.
"We will be there for her," Neistadt said of Kimberly Herron and her children. "This is not over for us
or for the community."
- Richard Cockle
2012 OregonLive.com. All rights reserved.
24
KIL_PSU_ 003648
McCarth Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
6
DOC and OCE Letter of Agreement 0212 (3).doc
Subject: RE: Fallen Officer Funeral
Date: February 24, 2012 1 :32:27 PM PST
O.k. I will get back to you when I find out more.
Thanks,
Rob
Sent: Friday, February 24,2012 1:19 PM
To: Killgore Robert
Subject: Re: Fallen Officer Funeral
Rob
We are out of town March 9th thru 13th - open any other time to travel toBend.
Mike
On Feb 24, 2012, at 12:55 PM, Killgore Robert wrote:
Hi Mike,
Yes, this is in the updated internal audit?<imageOOl.gif>
Mourners remember slain eastern Oregon prison guard Buddy Herron
as 'a hero to us aU'
<image002.gif>By Richard Cockle, The Oregonian The Oregonian
KIL_PSU_ 003649
PENDLETON 7 The selflessness of an eastern Oregon correctional officer and volunteer firefighter who was killed by
someone he tried to befriend should inspire everyone who knew him to live a better life, Oregon Corrections Chief Max
Williams said here Monday.
Buddy Ray Herron, 42, of the tiny Umatilla County farming town of Helix, was driving to his midnight-to-8 a.m. job at
the medium-security Eastern Oregon Correctional Institution in Pendleton Nov. 28 when he stopped to help what he
thought was a stranded motorist.
Pendleton police responded to a 9-1-1 call a short time later and found Herron sprawled along Oregon 11 with
multiple stab wounds. He was pronounced dead at St. Anthony Hospital in Pendleton.
Twenty-two-year-old Joshua Charles Weeks, a 280-pound drifter and admitted methamphetamine user with a long
criminal history, was arrested a short time later near Hermiston after a police chase. He confessed to killing Herron
and is in the Umatilla County Correctional Facility, charged with murder.
More
The Oregonian?s continuing coverage of the stabbing death of corrections officer Buddy Herron in eastern
Oregon.
Monday's memorial service at the Vert Auditorium was attended by roughly 750 mourners, including hundreds of
somber correctional officers, firefighters, paramedics, law enforcement officers and public safety workers from around
the Northwest.
"Words alone cannot express our feelings of grief and loss," Williams told them, describing Herron as someone who
lived with a deep sense of duty toward others. He treated everyone he met as though they were his neighbors, said
Williams.
Addressing Herron's three sons and a daughter, ages 11 to 20, Williams advised them: "Honor him by following his
example of hard work, duty and compassion."
Herron was an Arizona correctional officer for 12 years before accepting a job with the Eastern Oregon Correctional
Institution four years ago, said Richard McGraw, an EOCI assistant superintendent of security.
McGraw remembered marveling, "How can he be so wide awake at 2 a.m.7" after an early morning prison meeting
2
KIL_PSU_ 003650
with Herron a month ago. "Buddy was a hero to us all," he said. "He will not be forgotten."
Herron was well known in Helix, population 184, for being volunteer with the Helix Rural Fire Protection District, a
rural neighborhood watch member, and someone who tried always to be a Good Samaritan.
Jeff Wood, a bishop with the Church of Jesus Christ of Latter-day Saints'
assembly in Pendleton that Herron attended, lamented that the homicide might
prompt some who knew Herron to back away from lending a helping hand to
those in need.
"I would plead with you, don't diminish your service to others," said Wood.
The service often resembled a military funeral, down to Herron's firefighter's coat and helmet placed reverentially near
his flag-draped casket, and the uniformed Department of Corrections Honor Guard that presented the colors. Other
touches included an Oregon Fire Service Honor Guard conducting a bell-ringing ceremony to signify the end of duty
and a return to quarters for Herron, and a separate Oregon Interagency Honor Guard that handled retrieval of the
colors.
A rifle salute was fired outside the auditorium, and Herron's helmet, a fireman's whistle and three flags were formally
presented to his wife, Kimberly. A 10-block procession of fire trucks, police and rescue vehicles and mourners
accompanied the casket to the 132-year-old Helix Cemetery in the rolling wheat country north of Pendleton after the
service.
Andrea Neistadt, spokeswoman for the prison, said the true test for Pendleton, Helix and the correctional system will
be whether Herron's wife and four children are forgotten in the months ahead. But that won't happen, she said.
"We will be there for her," Neistadt said of Kimberly Herron and her children. "This is not over for us or for the
community." .
3
KIL_PSU_ 003651
? Richard Cockle
Subject: FW: Draft #2 DOC/OCE MOU
Attached is Colette?s solution for the historical issues instead of the PSU contract.
Sent: Wednesday, February 22, 20124:08 PM
Subject: Draft #2 DOC/OCE MOU
Attached is Draft #2 of the MOU. Feel free to edit.
Thanks,
Rob
Subject: Re: Draft #2 DOC/OCE MOU
It kind of irritates me because other service providers such as the not for profits and community colleges do not
pay for any of that. In fact, DOC pays for them to be in the prisons.
Sent from my iPhone
On Feb 24, 2012, at 6:32 PM, "Mike Greenfield" <orgreenfield@comcast.net> wrote:
Well, of course, space and utility costs to be paid by OCE should be costs in excess of
expenditures that would have been made by DOC absent OCE.
It might be interesting to see what contract supplemental guards needed by OCE would cost...
4
KIL_PSU_ 003652
Attached is o l e t t e ~ s solution for the historical issues instead of the PSU contract.
Thanks,
Rob
<DOC and OCE Letter of Agreement 0212 (3).doc>
Subject: Fwd: THE WALL STREET JOURNAL is writting about un-opened prisons
Date: February 25, 2012 2: 15: 19 PM PST
Oregon corrections is featured in the wall street journal.
Sent from my iPhone
From: "Millman, Joel" <ioeLmillman@wsj.com>
Date: February 25,2012 11 :37:24 AM GMT-08:00
To: "'EJoyce@ncvc.org'" <EJoyce@ncvc.org>, "'Andy.Farquhar@doc.alabama.gov'"
<Andy.F arquhar@doc.alabama.gov>, "'bradecki@azcorrections. gov'"
<bradecki@azcorrections.gov>, "'ADC.lndustry@maiLstate.ar.us'"
<ADC .Industry@maiLstate.ar.us>, '" chuckpattillo@pia.ca.gov'" <chuckpattillo@pia.ca.gov>,
"'ssmith@cijvp.com'" <ssmith@cijvp.com>, "'davida.brown@po.state.ct.us'"
<davida.brown@po.state.ct.us>, "'carl.barker@state.de.us'" <carl.barker@state.de.us>,
"'info@pride-enterprises. org'" <info@pride-enterprises.org>, "'newilson@gci -gao com'"
<newilson@gci-ga.com>, '" deanna. I. espinas@hawaii.gov'" <deanna.l. espinas@hawaii.gov>,
"'tci@tdcj.state.tx.us'" <tci@tdcj.state.tx.us>, "'alanjames@utah.gov'" <alanjames@utah.gov>,
"'Wilhilmina.picard@ahs.state.vt.us'" <Wilhilmina.picard@ahs.state.vt.us>,
'" don. guillory@vadoc.virginia.gov'" <don. guillory@vadoc.virginia.goy>,
'" support@washingtonci.com'" <suppOli@washingtonci.com>, '" eddie.n.long@wv.gov'"
<eddie.n.long@wv. gov>, "'bernie. spiegel@wisconsin.gov'" <bernie.spiegel@wisconsin.gov>,
"'lynn.mcauley@wvo.gOY'" <lynn.mcauley@wyo.gOY>, "'Rgrieser@central.unicor.gov'"
<Rgrieser@central.unicor.gov>, "'wayne.rukley@dcs.nsw.gov.au'"
<wayne.rukley@dcs.nsw.gov.au>, '''Meredith Lockhart'" <mlockhart@tprm.com>,
"'jeray@idoc.idaho.gov'" <jeray@idoc.idaho.gov>, 'Steve Little' <SLittle@idoc.idaho.gov>,
"'TerryOwens. Thornton@cdcr.ca.gov'" <TerryOwens. Thornton@cdcr.ca.gov>,
"'mathomas@ci.idaho.goy'" <mathomas@ci.idaho.gov>, "'Tim. gleason@doc.illinois.gov'"
<Tim. gleason@doc.illinois.gov>, "'mherron@idoc.in.gov'" <mherron@idoc.in.gov>,
5
KIL_PSU_ 003653
l.Dan.c1ark@iowa.gov" <Dan.c1ark@iowa.gov>, "'Brad.jurgensen@kdoc.dc.state.ks.us'"
<Brad.jurgensen@kdoc.dc.state.ks.us>, "'Tom.cannady@ky.gov'" <Tom.cam1ady@ky.gov>,
"' gwilliamson@corrections.state.la. US'" <gwilliamson@colTections.state.la. us>,
"'robeli.walden@maine.gov'" <robert.walden@maine.gov>, "'sshiloh@dpscs.state.md.us'"
<sshiloh@dpscs.state.md.us>, I'JFKalT@doc.state.ma.us'" <JFKalT@doc.state.ma.us>,
"'msisales@michigan.gov'" <msisales@michigan.gov>, "'gpiras@minncor.com'"
<gpiras@milIDcor.com>, "'jm-mpic@comcast.net'" <jm-mpic@comcast.net>,
"'Jolm.scott@doc.mo.gov'" <John.scott@doc.mo.gov>, "'glambert@mt.gov'"
<glambert@mt.gov>, "'jmcgovern@dcs.state.ne.us'" <jmcgovern@dcs.state.ne.us>,
"'Fred.nichols@nhdoc.state.nh.us'" <Fred.nichols@nhdoc.state.nh.us>,
"'jolm.muniz@doc.state.nj.us'" <john.muniz@doc.state.nj.us>, '''David.bourger@state.nm.us'"
<David. bourger@state.nm.us>, "'Michael.hmi@docs.state.ny.us'"
<Michael.hurt@docs.state.ny.us>, "'ncce-info@doc.state.nc.us"' <ncce-info@doc.state.nc. us>,
"'lTi@state.nd.us'" <lTi@state.nd.us>, "'opi.sales@odrc.state.oh.us'"
<opi.sales@odrc.state.oh.us>, "'jd.colbert@doc.state.ok.us'" <jd.colbeli@doc.state.ok.us>,
II 'rkillgore@oce.oregon.gov'" <rkillgore@oce.oregon.gov>, "'Anthomille@state.pa.us'"
<Anthomille@state.pa.us>, "'jflaherty@doc.state.ri.us'" <jflaherty@doc.state.ri.us>,
"'scdcpi.custserv@doc.state.sc.us'" <scdcpi.custserv@doc.state.sc.us>,
"'Owen.spulTell@state.sd.us'" <Owen.spurrell@state.sd.us>, II 'patricia. weiland@tn.gov'"
<patricia. weiland@tn.gov>, "' asprenge@ci.idaho.gov'" <asprenge@ci.idaho.gov>,
"'BMARSON@azcolTections.gov'" <BMARSON@azcolTections.gov>,
"'tj ones@idoc.idaho.gov'" <tj ones@idoc.idaho.gov>, II 'pamela. walker@nc.gov'"
<pamela. walker@nc.gov>, '''mark. j ohnson@nc.gov'" <mark. j ohnson@nc.gov>,
'''Keith.Acree@doc.nc. O Y ' ~ <Keith.Acree@doc.nc.gov>, "'denise. vaughan@doc.wa.gov'"
<denise. vaughan@doc.wa.gov>, II 'rncawthon@DOCI. W A GOV'"
<rncawthon@DOC1.WAGOV>, "'Tonya.M.Sly@doc.state.or.us'"
<Tonya.M.Sly@doc.state.or.us>, I'Katherine.Sanguinetti@doc.state.co.us'"
<Katherine.Sanguinetti@doc.state.co.us>, "'wil@Nationalcia.org'" <wil@Nationalcia.org>,
"'info@nationalcia.org'" <info@nationalcia.org>, "'bbernt@oce.oregon.gov'"
<bbernt@oce.oregon.gov>, "'paul. verke@cdcr.ca.gov'" <paul. verke@cdcr.ca.gov>,
"'Toni.E.Schwartz@hawaii.gov'" <Toni.E.Schwartz@hawaii.gov>,
"'Joe.W.BookerJr@hawaii.gov'" <Joe.W.Booker.Jr@hawaii.gov>, "'Jodie.F.Maesaka-
Hirata@hawaii.gov'" <Jodie.F.Maesaka-Hirata@hawaii.gov>, I'Julie.Perrey@tn.gov'"
<Julie.Perrey@tn.gov>, "'BAnez@mt.gov'" <BAnez@mt.gov>, "'J odie.F . Maesaka-
Hirata@hawaii.gov'" <Jodie.F.Maesaka-Hirata@hawaii.gov>, "'info@doc.nc.gov'"
<info@doc.nc.gov>, I'GEORGE.lombardi@doc.mo.gov'" <GEORGE.lombardi@doc.mo.gov>,
"'chris.c1ine@doc.mo.gov'" <chris.c1ine@doc.mo.gov>, "'info@doc.nv.gov'"
<info@doc.nv.gov>, "'belinda.stewart@doc.wa.gov'" <belinda.stewart@doc.wa.gov>,
"'rowlanda.cawthon@doc.wa.gov'" <rowlanda.cawthon@doc.wa.gov>,
"'chad.lewis@doc.wa.gov'" <chad.lewis@doc.wa.gov>, "'eric.stewart@wyo.gov'"
<eric.stewali@wyo.gov>, "'christy.halm@wyo.gov'" <christy.hahn@wyo.gov>,
"'inquire@idoc.idaho.gov'" <inquire@idoc.idaho.gov>, "'info@doc.nc.gov'"
<info@doc.nc.gov>, "'GEORGE.lombardi@doc.mo.gov'" <GEORGE.lombardi@doc.mo.gov>,
"'chris.c1ine@doc.mo.gov'" <chris.c1ine@doc.mo.gov>, "'info@doc.nv.gov'"
<info@doc.nv.gov>, "'BAnez@mt.gov'" <BAnez@mt.gov>, "'momholt-mason@mt.gov'"
<momholt-mason@mt.gov>, "'momholt -mason@mt.gov'" <momholt-mason@mt.gov>,
"'eric.stewart@wyo.gov'" <eric.stewart@wyo.gov>, "'christy.hahn@wyo.gov'"
<christy.hahn@wyo.gov>, "'inguire@idoc.idaho.gov'" <inguire@idoc.idaho.gov>,
"'mepeterson@docl. wa. gov'" <mepeterson@docl.wa.gov>, "'jomcgerr@docl.wa.gov'"
<j omcgelT@docl.wa.gov>
Subject: THE WALL STREET JOURNAL is writting about un-opened prisons
6
KIL_PSU_ 003654
The article below outlines the cost of building and maintaining an unused prison in Oregon; I know
there are other states facing similar issues; can you let me know of any new, but never opened,
facilities in your state, please?
Thanks,
JOEL MILLMAN
THE WALL STREET JOURNAL.
503-502-0112
Oregon's most modern prison sits empty, unused since it was finished three years ago.
Though the state borrowed $120 million to build the medium-security unit at Deer Ridge
Correctional Institution, it hasn't had the money to guard, feed and otherwise care for
inmates the prison was supposed to hold.
It still doesn't.
Oregon taxpayers over the next two years will put more money than ever into the state
prison system, but it won't be enough. And the need will only grow as the state braces to
add nearly 1,500 prisoners over the next four years.
The state Corrections Department is losing 223 positions. Programs to keep inmates from
returning to prison are being weakened. Staff training on topics ranging from gang
identification to mental health treatment is being reduced once again. The minimum-
security prison next to the Oregon State Penitentiary, closed last fall to save money, will
remain dark
And the prison in Madras, meant to house 1,228 inmates, will be
vacant another two years. The prison, built next to its minimum-
security sister, was commissioned when Oregon's economy was
booming but came online as state officials began slashing spending.
Rather than open the prison, state officials packed more inmates into existing prisons. Two
years ago, legislators spared the Corrections Department hundreds of new prisoners by
suspending Measure 57, designed to imprison more chronic thieves. The prison population
remained relatively flat.
But the prison system still has relentlessly chewed into the state's general fund, and its bite
will be even bigger for the 2011-13 budget, which took effect last week The $1.3 billion
appropriated for prisons will take nearly a dime out of every general fund dollar spent on
state government.
Every dollar spent
At first glance, the Corrections Department seemed to be a big winner over agencies that
saw their budgets slashed. Legislators added $116 million from the general fund. But that
was largely a bookkeeping change; legislators were stuck replacing federal money that they
used last time to pay prison bills, and that money is gone.
When the pencil work was done, the prison system ended up with an extra $3 million --
$125,000 a month. Prison officials need every dollar to cover increasing costs of salaries
and benefits for 4,500 employees, growing medical costs for 14,000 inmates, and other
expenses over which the agency has little control.
"This is as tight a budget as we've ever been given," said Max Williams, Corrections
Department director.
Worse, Williams and legislators have their eye on state forecasts showing the inmate
population growing in the next four years, putting fresh strain on taxpayers.
Legislators tweaked some sentencing laws to forestall the arrival of additional inmates.
They changed provisions of Measure 73 to put repeat drunken drivers in county jails
7
KIL_PSU_ 003655
instead of prison. They once again shortened prison sentences for those who violate parole
and probation conditions.
But more significant reforms went nowhere, such as once again suspending Measure 57
and trimming certain Measure 11 sentences. A plan to shift more convicts into less-costly
local jails also failed.
Shannon Wight, associate director of the Partnership for Safety and Justice, said the state
is spending ever more on prison cells while cutting programs that can prevent crime. She
cited reinstatement of "addiction-driven crimes" of Measure 57, which sets mandatory
minimum sentences for some repeat property offenders.
"We're not going to get at what's causing those people to commit crimes," Wight said.
More cuts to make
Doug Harcleroad, policy adviser at the Oregon Anti-Crime Alliance, said Measure 57
should come back to life but agreed that Williams faces challenges in maintaining prison
programs that ease inmates back into society.
"That's the place where we're going to be significantly hurting," said Harcleroad, a former
district attorney. If that happens, he said, Oregonians should expect increased recidivism.
Legislators balked at cutting too deeply into prison treatment programs, and gave Williams
an extra $1 million to try moving certain inmates into communities for the last few months
of their sentences.
Williams also won authority for the first time to assess inmates a fee to help pay for their
imprisonment. Details are in the works, but the move is more symbolic than lucrative.
Legislators ran out of money long before they ran out of prison services to fund, so they've
tasked Williams with cutting another $28 million out of his operations. Williams isn't
certain how he will do that, and he's hemmed in by circumstances.
He can't cram more inmates into fewer prisons without triggering legal challenges.
Overcrowding has led to court oversight, such as in California. In Oregon, unions have
stopped shifts of inmates to understaffed prisons, effectively arguing safety concerns.
And health care Williams is required to provide inmates will take nearly $200 million of his
budget, even though legislators stripped 72 jobs from his medical s,taff.
"We hope to not do great damage to anyone spot," Williams said. Still, "there are corners
being cut."
Officers at risk
Training is one corner, and that worries union officials. Corrections officers, once trained
at the state academy, now start the job with in-house training. Specialty training, such as
suicide prevention, is limited to certain workers.
As a result, employees aren't trained as well as they should be for a challenging job, said
Tim Woolery, corrections coordinator for Council 75 of the American Federation of State,
County and Municipal Employees.
"Somebody's going to get hurt," said Woolery.
Williams said the agency expects a "very, very challenging and difficult" two years that
could get worse if the number of inmates showing up at the front gates starts to grow.
Williams can't post a "No Vacancy" sign.
State officials this week estimated he will have nearly 500 more inmates to care for by the
end of the current budget cycle and almost 1,500 by July 2015. Williams thinks that
increase will show up later, in the next budget cycle. A new forecast is due in October.
Harcleroad said sentencing reform is the only way to head off the surge in inmates.
"We're not making big advances in terms of correctional policy," Harcleroad said. "We're
going to have to write some big checks to open the rest of the beds and build the new prison
in Junction City or figure out how not to make that happen in a very conscious, careful
way."
8
KIL_PSU_ 003656
But with Measure 57 taking effect in January, Williams anticipates that by 2013 he will
need to reopen the closed Salem prison as a second women's institution and finally open
Deer Ridge medium-security prison.
Until then, the Corrections Department must cover the cost of maintaining that prison
without prisoners. The annual bill: $720,000.
-- Les Zaitz
photo: No inmate has stayed in this housing unit, one of 11 in the medium-security prison
at Deer Ridge Correctional Institution. Although it's vacant, the state
Corrections Department incurs costs to keep it ready for use -- and
to repay the $120 million borrowed to build it. State officials now
expect the prison to come online in mid-2013.
Subject: Re: Fwd: Draft #2 DOC/OCE MOU
Cc: "mingle \"Marcus D.lngle\"" <mingle@pdx.edu>
Thanks. So her (and Mitch's idea) is that rather than OCE spending $150K to PSU to come up with
recommendations on how to make OCE a stronger organization, the two entities simply modify/update their
existing MOU and all will be sweetness and light?
And Rob's take on this? (not that he couldn't see it coming .... ).
I'm driving down to Colleen's event on Wednseday -- if you're going down and then coming back, want to go
together?
Sent from my iPad
From: Killgore Roberi <rkillgore@oce.oregon.gov>
Date: February 24,2012 1:43:26 PM PST
Attached is Colette's solution for the historical issues instead of the PSU contract.
9
KIL_PSU_ 003657
Thanks,
Rob
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Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
13
KIL_PSU_ 003661
McCarth Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
7
2.23.12 Summary of Co-Chair 2011-13 Budget Rebalance Plan.pdf
Subject: FW: Governor's Budget Message to Agency Heads
fyi
From: Hohn Jeanine M [mailto:Jeanine.M.Hohn@doc.state.or.us]
Sent: Monday, February 27, 2012 11:41 AM
To: DL DOC-All - All DOC Employees
Forwarded on behalf of Director Peters.
Jeanine Hohn
Public Affairs and Central Support Administrator
503.945.9426 - phone
503.931.6087 - cell
JOHN A. K
Agency Directors,
As you are well aware, ongoing economic uncertainty has impacted state revenue
projections, necessitating a budget rebalance plan for the remainder of the biennium.
KIL_PSU_ 003662
On Friday, the Ways and Means Committee Co-Chairs released their proposed
budget. I do not expect the final budget to differ significantly, and I have attached a
memo from the Co-Chairs that outlines agency-specific budget revisions. I plan to sign
the budget when it reaches my desk.
First, I want to thank you for continuing to deliver the critical public services Oregonians
need and deserve in the most efficient, effective way possible under what I know are
difficult circumstances. I appreciate your deep involvement in the budget development
process and the spirit of collaboration and openness with which you have engaged in
identifying potential savings and enterprise initiatives.
The budget includes $28 million in unspecified personal services reductions across
General Fund/lottery Fund and Other Funds agencies. The expectation is that the
Executive Branch will come back to a meeting of the Emergency Board in May with a
specific plan, and I want to take a moment to describe my approach going forward.
The additional time afforded to address the budget situation is a positive and productive
step that will allow a more thorough review of options and a strategic plan to achieve
targeted savings. Immediately following the session, Michael Jordan and I will convene
the Enterprise leadership Team (El T) to begin the process. Your active participation is
critical in helping craft a product that balances the need for further reductions with the
effective delivery of public services. I am convinced we can achieve both goals.
In the longer term, I am confident we can develop a more sustainable and strategic
approach, and I appreciate your ongoing participation in two key initiatives -- the 10-
Year Plan for Oregon and Operation: Oregon.
Again, thank you for your leadership. I urge you to share this message with all staff.
John A. Kitzhaber, M.D.
Governor
This story from Florida has a lot of similarities to our situation. You can substitute ?Golf? for ?softball?
Ex-Florida prison boss: Drunken orgies tainted
system
2
KIL_PSU_ 003663
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February 11, 20081From Abbie Boudreau and Scott Zamost CNN
..
..
James McDonough, Florida's former prison boss, said he inherited a system run like the mafia.
Softball, drunken orgies and a prison system run like the mafia. That's what Florida's
former prison secretary says he inherited when he took over one of the nation's largest
prison systems two years ago.
In fact, on his first day on the job, James McDonough says he walked into his office --
the same one his predecessor used -- and there was crime scene tape preventing
anyone from entering.
"That was an indication we had a problem in the department," McDonough told CNN in
an exclusive interview before he stepped down last Thursday.
McDonough revealed a startling list of alleged abuses and crimes going on inside
Florida's prisons:
Top prison officials admitting to kickbacks;
Guards importing and selling steroids in an effort to give them an edge on the softball
field;
Taxpayer funds to pay for booze and women;
Guards who punished other guards who threatened to report them.
"Corruption had gone to an extreme," McDonough said, saying it all began at the top.
"They seemed to be drunk half the time and had orgies the other half, when they
weren't taking money and beating each other up." Watch a corrupted prison system
He added, "Women were treated like chattel in this department."
McDonough described a bizarre prison culture among those that ran the system -
- one that he says seemed obsessed with inter-department softball games and the
orgies after games.
3
KIL_PSU_ 003664
"I cannot explain how big an obsession softball had become," he said. "People
were promoted on the spot after a softball game at the drunken party to high
positions in the department because they were able to hit a softball out of the
park a couple times."
"The connection between the softball and the parties and the corruption and the
beatings was greatly intertwined."
The parties and orgies were often carried out at a waterfront ranch house built on prison
grounds for a former warden with taxpayer dollars, McDonough said. The house was
complete with a bar, pool table and hot tub. See photos of the "party house"
McDonough is a former Army colonel who commanded troops in Vietnam and Africa.
He served as Florida's drug czar before taking on the job as the head of Florida's prison
system, which oversees 90,000 inmates.
He left his post last Thursday as secretary of Florida's Department of Corrections
because, he says, he feels he has cleaned up the corruption. It's time, he said, "to turn
this over to law and order people that have made this their life's goal."
A Brooklyn, New York, native, McDonough says he witnessed the way the mafia worked
in his youth and it provided him a keen insight into how his prison predecessor, James
Crosby, operated.
"It reminded me of the petty mafia I saw on the streets of Brooklyn when I was growing
up in the late 1950s, early 1960s -- petty, small-minded, thugish, violent, dangerous,
outside the law, and completely intolerable for a society such as ours in the United
States of America," he said.
Crosby would later plead guilty to bribery charges in relation to kickbacks from a prison
vendor. He's now locked up in a federal prison. He refused CNN's request for an
interview for this report.
"He's serving time in a federal prison. I hope he reforms and gets out and prospers,"
McDonough said.
He added, "When you have a rotten guy at the top, or gal at the top, it can be very
invasive, and it's a cancer that needs to be excised."
And getting rid of this "cancer" is exactly what McDonough says he did. McDonough
fired 90 top prison officials -- wardens, supervisors, colonels and majors -- claiming they
were corrupt or, at the very least, not to be trusted. He demoted 280 others.
Criminal charges were filed against more than 40 others, and most were convicted. In
addition to the orgies and other misconduct outside the cell blocks, there were other
allegations of prisoners being harmed, McDonough said.
"In some of the pockets of corruption that we found, they [prisoners] were being
abused," he said.
4
KIL_PSU_ 003665
Among those arrested were seven officers accused of beating inmates, including five
accused of forcing a prisoner to drink toilet water. All have pleaded not guilty.
Tina Hayes, the director of the prison's department initiatives who has worked in the
prison system for 28 years, said the atmosphere before McDonough arrived was "a little
tense" with workers "always on edge."
She said employees who didn't attend softball games or play on the teams were
"isolated" and "pushed aside."
"I used to tell staff day in and day out: Keep your head high; do what's right; you know
what morally is right; you've got some ethics; don't bow down to it," Hayes told CNN.
McDonough, she said, brought "standards back into the department."
"People can speak out now without being afraid to say what they need to say."
McDonough says the majority of the prison system's 28,000 employees were honest,
hard-working people who weren't corrupt at all. But he says many of the top prison
officials weren't and he believes he has weeded out "an organized vein of corruption."
"They were like frat boys out of control."
Subject: Re: A couple of thoughts
Date: March 2,20125:17:10 PM PST
Cc: "Marcus D.lngle" <mingle@pdx.edu>
Mike -- As I reflected more on this, too, I reached the same place about the likelihood of a "maybe" at our
March 5th meeting.
The question then is how best to respond to that situation, once the "maybe" is delivered. (They may well want
to "chat us up" for a while before getting to that, and as we've discussed, the best strategy is to have Marcus do
most of the talking about the substance of this).
Once the "definitive maybe" gets delivered, here's some of the things I've pondered about saying:
a) "Well, we assume you're speaking for Rob on this, since our contract is with OCE, not DOC."
b) "Can you share with us the basis on which you'll make a decision to proceed with the contract, and in what
time frame?
c) We've assembled the team, and even done some preliminary work; we'd sure appreciate a relatively quick
decision.
Perhaps none, or all, or some of these are wOlih saying. What I do NOT think would be productive is:
5
KIL_PSU_ 003666
d) Asking them to explain ( any further) WHY they're at "maybe." (The more our silence/lack of curiosity shows
on that question, I think the more unsettled they might get about what we know)
e) Sticking around in the meeting much longer. "Well, ifthat's the case, please let us know when/if you're ready
to go. We've assembled a great team, and we're very excited about the project and helping OCE move forward-
- but obviously, if Rob and you all aren't ready to go there's not much we can do until then ..... .
So in this case, Mike (and I'm filling Marcus in here), we'll graciously exit the meeting, and then wait, and see
whether you can move a "maybe" to "yes" by making it clear to the DOC folks that the "least ugly/stupid" thing
they could do right now is to bring us in to do the work (and, no doubt, keep close tabs on us as we do the
work).
And Marcus, Rob and Mike thought that if we get a "no" -- we very quickly conclude the meeting and leave
(which would arguably be the best way to unsettle them, conveying to them that we know EXACTLY why
they've decided to canceL .. )
Fmiher thoughts? (Including on a-e, above?).
And one more question/issue: They might ask us, point blank, "Has. Rob talked to either of you about issues of
concern re inappropriate expenditures, mis-use of hiring authority, possible legal compliance issues, between
DOC and OCE?"
What would you recommend we say to such direct queries? We could say something like "that's really between
us and our client here, which isn't DOC -- and that's standard operating procedure." Or be more direct -- e.g,
"Yes, he has had some past concerns, though he didn't provide any inforn1ation to us, and as you know, this
engagement is not about the past but about the future of OCE." I want to have a decent answer to such direct
questions -- but in a way that doesn't compromise Rob or our own integrity.
The outcome of your meeting on Monday one of the elements in deciding weather to precipitate a "crisis". Of
course Rob (and Bryant and Cook) should be sure that this crisis is about the right thing and at the right
time. Colette and Mitch want to avoid a crisis about misuse of authority and rather have a crisis about Rob not
being a good "family member". My current advise to Rob is, ifthere is going to be a come-to-Jesus meeting
with Colette that we have Mike Jordan there as well.
To that end I'm fairly sure that you'll get a "maybe" rather than a "yes or no" on Monday. My view is that
"maybe" has the same weight for Rob as "no".
In my career when I assumed new duties I called for audits and reviews first thing, that way ifthere was a
problem we got it taken care of and I didn't get any on me. Colette has chosen to join Mitch in the Bunker - I
don't expect any smmier choices in the future.
Mike
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Phone: (503) 725-8168
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Fax: (503) 725-8250
Subject: OregonLive : Unique Oregon prison program aims to tame violence
Mitch is mentioned extensively in this article. It's an example of one of his creative ideas that you have seen
before. Time will tell if it has positive results. Of course DOC is doing it's own research on the results. I'm sure
that it will classifY all of the recent mini riots on the prison yards all over the system into another bucket. In the
mean time Oregon lost track of all of it's gang activity and can't relay any gang information to the Feds or other
states. I notice that it is easy to do smoke and mirrors if you control all of the infonnation.
http://mobile.oregonlive.com/advorg/db 96871 /contentdetail.htm ?contentguid= Y q6mSKIi
Sent from my iPhone
To: Mike and Patty <orgreenfield@comcast.net>, "Marcus D.lngle" <mingle@pdx.edu>
10
KIL_PSU_ 003671
Mike -- Thanks. In a "maybe" situation, looks like "C" only makes the most sense -- and a quick leaving.
And of course, this morning we woke up to the Oregonian having a front page story .... by Les Zaitz ..... with
Mitch Morrow mentioned in the 3rd paragraph ---- and it's a glowing pOlirayal of his brilliant, innovative
leadership in turning inmates lives around! No matter that the "charts" -- never referenced in the story -- don't
exactly show an unambiguous picture of success. And, reading closely, it appears that the EVALUATION of
this new initiative will rest in the hands of -- well, the DOC inspector general!
So when you say you think Les is "fooled" -- wow, must he ever be! I suspect that this story will do little or
nothing to make Mitch feel any less dominant and "in charge" at DOC -- and perhaps embolden him even to
give us an outright "no" tomorrow. Better case, of course, is it makes him feel a bit invulnerable -- what the
heck, let PSU come in, though I'm not feeling that one as strongly!
Marcus and I will be meeting early in the morning, and then driving down to Salem for our 9 am. We may want
to give you call around 8:30 on the way down; you have time?
Thanks
On 3/4112 9:46 AM, Mike and Patty wrote:
Phil
If the answer is "maybe" I think we can assume that they want to kill the project. You'll have to assess the tone
and content of how "maybe" is framed but, ifI were you, I'd be prepared to say something akin to "C": "OK,
we've been gearing up to proceed in a way that would allow us to meet the deadline in the agreement, we'd
appreciate your letting us know as soon as possible".
Statements "A" and "B" are challenging, fall into Mitch's paranoia (comfOli) zone and make it easy to
rationalize terminating the contract. "A" - PSU doesn't recognize our chain of command and will be a loose
cannon. "B" - Hey, we are the customer, "we don't got to show no stinking badges" (Bogart - Treasure of the
Sierra Madre). I think "D" and "E" are off the table.
Mitch, and I guess Colette, use strategic information that can be found exclusively within the confines of
DOC. That approach has worked well in the past, due in large measure to Max Williams skill in dealing with
the world outside of DOC. Colette is no Max Williams. My guess is that Mitch retained his position, in spite of
advice to the contrary, because of pressure from Jackie Winters and Peter Courtney who were both pitching for
him to be the Director - motivated by Max. Les Zaitz is certainly fooled. There is every reason for Mitch to feel
"in charge" as well as paranoid. The idea that there might be strategic information beyond the walls of DOC
isn't on the table for Mitch. Any reaction that challenges his authority, which he wields without limits within
DOC, will decrease chances of the project going forward.
Mike
On Mar 2,2012, at 5:17 PM, Phil Keisling wrote:
March 5th meeting.
11
KIL_PSU_ 003672
most of the talking about the substance ofthis).
time frame?
decision. .
Perhaps none, or all, or some of these are worth saying. What I do NOT think would be productive is:
d) Asking them to explain (any further) WHY they're at "maybe." (The more our silence/lack of curiosity shows
e) Sticking around in the meeting much longer. "Well, if that's the case, please let us know when/if you're ready
- but obviously, if Rob and you all aren't ready to go there's not much we can do until then ......
work).
And one more question/issue: They might ask us, point blank, "Has Rob talked to either of you about issues of
DOC and OCE?"
"Yes, he has had some past concerns, though he didn't provide any infonnation to us, and as you know, this
On 3/211210:31 AM, Mike and Patty wrote:
The outcome of your meeting on Monday one ofthe elements in deciding weather to precipitate a "crisis". Of
12
KIL_PSU_ 003673
In my career when I assumed new duties I called for audits and reviews first thing, that way if there was a
don't expect any smarter choices in the future.
Mike
<psu _signature165x35.gif>
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Ski12 to main content
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KIL_PSU_ 003674
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KIL_PSU_ 003677
17
KIL_PSU_ 003678
McCarth Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
8
Memo to Killgore (00150252).pdf
Subject: FW: Revised Services Agreement with DOC (Draft #3)
I will be meeting with Neil & Dave this Friday in Bend. I know that you are out of town so I will brief you the following
week.
Thanks,
Rob
From: Neil Bryant [mailto:Bryant@bljlawyers.com]
Sent: Monday, March OS, 2012 9:04 AM
To: Killgore Robert
, Subject: RE: Revised Services Agreement with DOC (Draft #3)
My concern is the slippery slope. Is this a way for DOC to supplement their budget? How much revenue do they want?
Why is it based on net income? What is the additional cost DOC is incurring?
Sent: Monday, March OS, 20129:00 AM
To: Neil Bryant
Subject: RE: Revised Services Agreement with DOC (Draft #3)
No. Never used. It?s Colette & Mitch?s idea. It goes back to the ?goodwill? theme. I can explain Friday.
From: Neil Bryant [mailto:Brvant@bljlawvers.com]
To: Killgore Robert
Has this language been in any prior agreements? Whose idea is it? Neil
Sent: Monday, March OS, 2012 7: 19 AM
To: Neil Bryant
KIL_PSU_ 003679
Good Morning Neil,
Can you please review the attached letter of agreement and give me advice on whether or not paragraph 1 is legal
(comparing it to the AG opinion of 2005)? I still question that it may be just a different way to co-mingle funds. This is the
paragraph of concern:
In lieu of rental payments to DOC, OCE shall establish a sub-account based on a mutually agreed upon
percentage of OCE annual net income for the purpose of maintenance, repairs, or security enhancements
related to OCE inmate work programs at DOC institutions and facilities where OCE business units are
located. The Director of DOC and the OCE Administrator will convene a work group annually to determine
the distribution of the subaccount. However, in accordance with ORS 421.442, OCE cannot make direct
cash disbursements to DOC.
Thanks,
Rob
From: Caulley Dave
To: Killgore Robert; Kilmer Gary; Osborn Laura
Subject: Revised Services Agreement with DOC (Draft #3)
Rob, Laura, Gary: Here you go. As requested, I took a stab at the revisions to the draft Agreement.
Confidentiality Note: This electronic email transmission belongs to Oregon Corrections Enterprises. This information may
be confidential and is intended for the use of the addressee designated above. If you are not the intended recipient, you
are hereby notified that any disclosure, copying, or distribution of this email is strictly prohibited. If you received this email
in error, please notify us immediately.
Date: March 5, 2012 1 :35:21 PM PST
I will schedule another meeting that includes you before we do anything. I was going to be in town & neil was available.
He wanted Dave there which tells me something.
Sent: Monday, March 05, 2012 1: 13 PM
To: Killgore Robert
Subject: Re: Revised Services Agreement with DOC (Draft #3)
OK, sorry to miss it. Feel free to call during the meeting if I can help.
Mike
2
KIL_PSU_ 003680
On Mar 5, 2012, at 12:59 PM, Killgore Robert wrote:
week.
Thanks,
Rob
To: Killgore Robert
To: Neil Bryant
To: Killgore Robert
To: Neil Bryant
Good Morning Neil,
In lieu of rental payments to DOC', OCE shall establish a sub-account based on a mutually agreed upon
Thanks,
Rob
From: Caulley Dave
3
KIL_PSU_ 003681
Subject: Meeting
Date: March 6, 2012 10: 18: 16 AM PST
To: Marcus Ingle <mingle@pdx.edu>, Phil Keisling <keisling@pdx.edu>
Good morning Marcus,
I received your voicemail and everything sounded good. I have no problem broadening the scope. We definitely
need to meet and I would prefer to have mike there as you suggested. Unfortunately I am on the road all week
visiting institutions on the east side of the state. I believe that Mike will be out of town until Tuesday the 13th. I
am available after 11 :30 on Tuesday. Let me know what works best.
Thanks
Rob
Sent from my iPhone
Subject: FW: Service Agreement between DOC and OCE
Date: March 16, 2012 7:51 :33 AM PDT
To: 'Mike Greenfield' <orgreenfield@comcast.net>, 'Neil Bryant'
<Bryant@bljlawyers.com>, "'davecook@bendbroadband.com"'
<davecook@bendbroadband.com>
FYI
Sent: Friday, March 16, 2012 7:50 AM
4
KIL_PSU_ 003682
Hi Colette & Mitch,
I wanted to make sure that we were not going to be in conflict with the earlier AG opinions in regards to the MOU that we
have been working on. As a result, I had Neil Bryant do a confidential review of the MOU. His evaluation suggests that
certain paragraphs would not be in compliance and recommended a DOJ review if we wanted to proceed with it. He said
that you could call him if you like. Perhaps we can discuss this when you are available.
Thanks,
Rob
From: Cynthia Vandenberg [mailto:Cynthia@bljlawyers.com] On Behalf Of Neil Bryant
Sent: Wednesday, March 14, 20128:56 AM
To: Killgore Robert
. Subject: Service Agreemetn between DOC and aCE
Rob? Please find attached a memorandum from Neil regarding the above matter. Thank you.
Cynthia A. Vandenberg
Legal Assistant to Neil R. Bryant
Bryant, Lovlien & Jarvis, PC
591 SW i l l View Way
Bend, Oregon 97702
Phone: 541-382-4331
Fax: 541-389-3386
Cvnthia@bljlawvers.com
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Date: March 16, 2012 11 :42:30 AM PDT
To: 'Mike Greenfield' <orgreenfield@comcast.net>, "'davecook@bendbroadband.com'"
5
KIL_PSU_ 003683
To: Killgore Robert
Cc: Peters Colette S; Gower Michael F; Griggs Chane 0; Martin Ginger; OSBORN Laura; Kilmer Gary; Morrow Mitch
Colette and I are in full agreement with your view of the PSU/OCE Agreement, with one exception (based on the below
email). We do not have an interest in having PSU do a ?structural review? or provide a ?menu? of options, which would
include OCE moving towards an NFP model. We informed Dr. Ingle and Mr. Keisling of that when we met. There may be
other minor adjustments to the Agreement, but we were very clear on this point. Also, there is very little interest on our
part in putting together a Legislative agenda regarding any statute changes (or constitutional ones for that matter) to
OCE, at least for the 2013 ? 2015 session. We believe there is some heavy lifting to be done around the programmatic
elements and how we build operational crossover between Operations, Offender Management and Rehabilitation,
Community Corrections and OCE. We are also wanting Research to be engaged. 'Lots to discuss. I have some time this
morning if you are available.
Mitch
Sent: Wednesday, March 14, 2012 2:12 PM
To: Morrow Mitch
I really like the idea of including the Assistant Directors and the ?co-producing? approach. My original intent of this
project was to have a business practice review that would analyze the relationship between DOC & aCE from both a
business and service provider relationship. The business review information would then be used to develop a menu of
policy options regarding the mission and service base of the organization. This may include things like increasing the type
of work skills training (Le, WFD & apprenticeship), drug & alcohol, and cognitive programs that would be integrated into
our structure. We were also going to look at expanding our service base to include the youth authority, the state hospital,
and transitional programs that target releasing offenders. Additionally there was to be a structural review that would
provide a menu of options for the Director to consider. Ultimately we would have a legal review of the different findings
and options that would provide recommended statutory and constitutional changes, I wanted a full menu of options so that
we could put together a 10 year strategic plan for the organization. The current agreement is fairly wide open with this
project so it is really up to you and Colette as to how we proceed.
Thanks,
Rob
Sent: Tuesday, March 13, 2012 8:52 AM
To: KILLGORE Robert
6
KIL_PSU_ 003684
Thoughts? Any recommended changes to the approach? Sorry for canceling our meetings yesterday, things got a little
crazy over here. We had planned to discuss the PSU Agreement and strategize about next steps. Let me know what you
are wanting to do. Talk soon.
Mitch
From: Marcus Ingle [mailto:minqle@pdx.edul
Sent: Monday, March 12, 2012 3:38 PM
To: Morrow Mitch
Mitch,
recommendations for next steps. We especially appreciate your efforts in identifYing a steering committee for
until completion.
arrangements for the meeting, and also to Shmmon (our project manager). Here is the brief update:
internal CPS project team in a meeting that we held today. These are for our internal team records. Please send
project scope. And all of the team agreed that we need a clear problem/opportunity statement along with other
items outlined in your memo. To be fully prepared for the steering committee meeting, our team needs to do
additional reading and internal preparation. This will require some "further action" on our part, including
working out the agenda, materials and process for the meeting. It would be best, based on my
3. One complicating matter -- as a result of the delayed kick-off ofthe project -- is that we will be unable to do
payment is due on the 31 st of March. We have obviously incurred some start-up costs since the contract with
7
KIL_PSU_ 003685
Marcus
Dr. Ingle,
Peters and I would like to set up a steering committee, that is representative of both DOC and OCE, to assist
with defining a business case and project scope as it relates to the contract between OCE and PSU, and to
manage the contract until completion. Suggested DOC/OCE Steering Committee members will include Rob
Killgore, Laura Osborne and Gary Kilmer from OCE administration and Mike Gower (Assistant Director), Chane
detail)
Mitch
8
KIL_PSU_ 003686
McCarthy Maureen A
From:
Sent:
To:
Subject:
Attachments:
Wednesday, October 09/ 2013 7:01 PM
Lippold Steve M
9
GP-6 SAS 114 during planning.pdf; Disclosure C - Violations of Legal Provisions.pdf;
Mail Attachment.eml
Subject: FW: aCE 2012 audit
Date: July 23, 2012 12:27:37 PM PDT
Sent: Monday, July 23, 2012 1 : ~ 3 AM
To: 'Neil Bryant'
Subject: FW: OCE 2012 audit
We should discuss.
From: Rebecca Young [mailto:ryoung@merinacpas.com]
Sent: Monday, July 23, 2012 10:26 AM
To: Killgore Robert
Subject: OCE 2012 audit
Rob,
As part of our audit we are required to communicate certain information to those charged with govemance at
the begimling of the audit. Attached is the SAS 114 planning letter that communicates this information.
Please feel free to contact us if you have questions.
Thank you.
Rebecca Young
Senior Accountant
Merina & Company, LLP
5499 Amy Street
KIL_PSU_ 003687
West Linn, OR 97068
503.723.0300 ext. 218
503.723.9946
lBJ ryoung@merinacpas.com
,Q www.merinacpas.com
Under recently issued IRS regulations, we must inform you that any US tax advice contained in this message
was not intended or written to be used, and cannot be used, for the purpose of avoiding penalties that may be
imposed under federal tax law. By regulation, a taxpayer cannot rely on professional advice to avoid federal tax
penalties unless that advice is reflected in a comprehensive tax opinion that conforms to strict requirements.
CONFIDENTIALITY NOTICE: This email and any attachments are for the sole use of the intended recipient(s)
and contain information that may be confidential and/or legally privileged. If you have received this email in
error, please notify the sender by reply email and delete the message. Any disclosure, copying, distribution or
use of this communication by someone other than the intended recipient is prohibited.
Subject: FW: aCE Business Practice Review
Date: July 23, 2012 1: 17:26 PM PDT
FYI
Sent: Monday, July 23, 2012 1:17 PM
To: 'Neil Bryant'
Subject: FW: OCE Business Practice Review
We need to think about how this email from Mitch pertains to the audit.
Sent: Sunday, January 29, 2012 2:44 PM
To: DL Policy Group; Belleque Brian; Blacketter Sharon; DL SuperintendentsONLY
Cc: KILLGORE Robert; OSBORN Laura; KILMER Gary; Armenakis Nick; MOSS Barry; BERNT Betty
Subject: OCE Business Practice Review
Colleagues,
I wanted to inform you about a conversation Rob Killgore and I had regarding Oregon Corrections Enterprises (OCE). As
you all know, I have a deep affection for OCE given my history with the organization and have always appreciated Rob's
leadership of OCE since my leaving in 2002. When Rob took over as the Administrator, we both knew that maintaining a
healthy working relationship between DOC and OCE was critical to building a solid foundation for the future of OCE. We
knew this because prior to our deciding to make this one of OCE's primary business goals, the relationship between the
two was toxic. As a result, the communication was bad, there was territorial behavior and a significant divide between
institution and OCE management. OCE was headed for insolvency if their business practices did not drastically change
and if the relationships between the businesses themselves and DOC leadership did not dramatically improve. Of equal
importance was improving the relationships between OCE management and labor leadership, between managers and
2
KIL_PSU_ 003688
OCE employee's in general, with external business partners, elected officials, stakeholders and customers (the most
important of all). Much work was needing to be done.
In an attempt to always be developing and managing the many varied relationships OCE encounters given their unique
business model (a quasi-state government, financially self-sustaining, business-like entity), they are always working to
find ways to "give back." I wanted to share a few examples of the many ways OCE has "given back" over the years:
DOC Operational
Heart-beat monitors for institution vehicle gates
Security enhancement infrastructure upgrades
Business expansions/re-Iocations
Running business that are not profitable, but employ inmates
Political
Desks and office decor for the Legislature for at or below cost
Charitable
Boys Scouts of America
Missing Children's Golf Tournament
DOC Support As Primary Stakeholder/Business Partner
Display furniture in offices and hallways
Multiple Plaques/awards
Financial support for meals/refreshments for DOC Leadership/awards banquets/retirements
A new reception desk at TRCI
Most recently, OCE really stepped up to support EOCI (where OCE has multiple businesses) during one of the more
tragic moments in our agencies history, the homicide of Correctional Officer Buddy Herron. OCE paid for hotel
accommodations for the out-of-state family members of the fallen officer and his widow, provided food and water for not
only our Honor Guard, but all other Honor Guard members who traveled to attend the ceremonies and paid for the use of
a transport vehicle to get EOCI staff to the funeral and then return them back to the institution. Not enough can be said
about the tremendous commitment OCE displayed towards one of it's more significant business partners. Their
contributions and support are very much appreciated and will not soon be forgotten.
Even though the DOC is only 20% of OCE's overall business, Rob knows that 100% of their operation and workforce
resides within DOC institutions, which makes maintaining the DOC/OCE working relationship critical. We have been
talking about how to build a model that puts a more formalized structure around OCE's contribution activities. Many years
have passed since an extensive review of OCE's business practices has occurred and we think it might be time to do just
that. We are not completely sure quite yet how things should look, but we wanted to keep folks in the loop as
conversations begin to take place. We have agreed that we will curtail OCE's contribution activities until such time the
review can be completed. Of course, there will always seem to be opportunities for exceptions to be discussed. An
exception process is being developed and we will get that to you as soon as it is completed.
As a result of this decision, OCE will not be providing a contribution for the upcoming DOC awards banquet. I know that
we have always served a meal at the banquet, but lets start making alternative plans now. I understand this email will
cause some questions. Please feel free to contact either Rob or me and we will do our best to provide answers. Thanks
for your patience as we go through this review and transition process.
Mitch
3
KIL_PSU_ 003689
Subject: CAFR Draft
Hi Mike,
Can you take a look at this draft & give me feedback? They haven't contacted me yet. If I have to change our lunch I will
let you know. See you at 11 :30.
Thanks,
Rob
Thanks,
Rob
To: 'Morrow Mitch'
Hi Colette & Mitch,
4
KIL_PSU_ 003690
Thanks,
Rob
To: Killgore Robert
Rob,
Would you please forward to Colette and me a copy of the email you provided Neil for his review, OCE?s official
?reasoning for the support? statement to your CPA and any other written statements/materials from aCE regarding this
issue. Thanks.
Mitch
From: Killgore Robert [mailto:rkiligore@oce.oregon.govl
Cc: Osborn Laura
Importance: High
Colette & Mitch,
the new Director took immediate short ternl action with the fOlmation of a memorandum of
the actual audit. You do need to keep in mind that our auditor looks at aCE from a business
definition of immaterial. I have. yet to get back to the auditor on this.
5
KIL_PSU_ 003691
proceed.
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
To: Osbom Laura <losbom@oce.oregon.gov>
Hi Laura,
Provisions" .
not.
Thanks,
Ann
From: sharp@oce.oregon.gov [mailto:sharp@oce.oregon.govJ
Sent: Friday, August 17, 2012 11 :16 AM
To: Struxness Ann
Reply to: OCE Administration <sham@oce.oregon.gov>
6
KIL_PSU_ 003692
Location: Not Set
File FOlTIlat: PDF MMR(G4)
Attached file is scamled image in PDF format.
Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems Incorporated
. trademarks or trademarks of Adobe Systems Incorporated in the United States and
other countries.
To: MOlTOW Mitch
Thanks
Rob
Sent from my iPhone
On Aug 21,2012, at 11 :07 AM, "Morrow Mitch" <Mitch.Morrow@doc.state.or.us> wrote:
Rob,
Thanks for this information. In your email to Colette and me last week you write "I had Neil
7
KIL_PSU_ 003693
recommend we modify our response on the CAFR General Disclosure fonn. I would include
(even if incorrectly) that OCE could do this and what the intent was. Also, I am not big on
employees, OCE assisted with .... " "It was later determined that this funding was outside the
Talk soon.
Mitch
To: Morrow Mitch
Hi Colette & Mitch,
Attached is the following documents related to the CAFR & Audit repoliing requirements:
8
KIL_PSU_ 003694
Thanks,
Rob
From: Morrow Mitch
[mailto:Mitch.Morrow@doc.state.or.us]<mailto:[mailto:Mitch.Morrow@doc.state.or.us]>
To: Killgore Robert
Rob,
Would you please forward to Colette and me a copy of the email you provided Neil for his
,review, OCE's official "reasoning for the support" statement to your CPA and any other written
Mitch
[ mailto :rkillgore@oce.oregon.gov]<mailto :%5bmailto :rkillgore@oce.oregon.gov%5d>
Cc: Osborn Laura
ImpOliance: High
Colette & Mitch,
9
KIL_PSU_ 003695
related to the Buddy Herron funeral where outside the scope of our laws (attached is Neil's
the new Director took immediate short tenn action with the fonnation of a memorandum of
understanding and was taking long tenn action by having POliland State University review and
proceed.
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
Hi Laura,
10
KIL_PSU_ 003696
We are completing the general disclosure portion of the CAFR and I have a question about how I
provisions.
Thanks,
Ann
[ mailto: sharp@oce.oregon.gov]<mailto:%5bmailto: sharp@oce.oregon.gov%5d>
To: Struxness Ann
Location: Not Set
Attached file is scamled image in PDF format.
document.
<OCE Audit .eml>
11
KIL_PSU_ 003697
<Advice re: crp Funding Request.eml>
12
KIL_PSU_ 003698
McCarthy Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
10
OCE Administration_20120821_160634.pdf; Mail Attachment.eml; OCE Administration_
20120821_160634.pdf; OCE Administration_20120822_122612.pdf; Mail Attachment.eml;
OCE Administration_20120821_160634.pdf; OCE Administration_20120822_122612.pdf;
OCE Administration_20120823_193925.pdf
Subject: FW: Funeral e-mails
until tomorrow so my guess is that they are talking to some people.
To: Neil Bryant
Hi Neil,
Betty Bernt's account and found the attached emails between Betty & Mitch. I think that you can fOlm your
own opinion on this. The comment is made "any more crap about the money OCE spent on the funeral stuff'?
Thanks,
Rob
From: Osborn Laura
Sent: Tuesday, August 21,2012 1:59 PM
To: Killgore Robeli
KIL_PSU_ 003699
FYI
To: 'Morrow Mitch'
Good Morning Mitch,
a fOlmal audit or review of the expenses has not been done. If you recall, I recommended that in January &
February.
important point as it triggers the repoliing requirements. Both Neil and I think that it was. If you feel differently
something differently but we can't. This is impOliant because it will help determine how we craft the message.
Thanks,
Rob
To: Killgore Robert
2
KIL_PSU_ 003700
discussion.
Mitch
To: MOlTOW Mitch
What I was refen-ing to and what they received was a copy of the
review it with them so they didn't hear rumors I relating to anything as
Thanks,
Rob
From: Mon-ow Mitch [mailto:Mitch.Mon-ow@doc.state.oLus]
To: Killgore Robert
Rob,
WeIll get it work out.
Mitch
-----Ori ginal Message-----
To: MOlTOW Mitch
Agreed. That's why I brought it forward. Keep in mind I did nIt learn
about this until last Friday. Neil and the rest ofthe advisory council
Thanks
Rob
Sent from my iPhone
3
KIL_PSU_ 003701
On Aug 21,2012, at 11:07 AM, "Morrow Mitch"
Rob,
Thanks for this infonnation. In your email to Colette and me last
assisted with .... " "It was later detetmined that this funding was
Talk soon.
Mitch
To: MOlTOW Mitch
Hi Colette & Mitch,
4
KIL_PSU_ 003702
Draft response
Thanks,
Rob
From: Morrow Mitch
state. or. us ]>
To: Killgore Robert
Rob,
5
KIL_PSU_ 003703
meet. Talk soon.
Mitch
[mailto :rkillgore@oce.oregon.gov]<mailto:%5bmailto :rkillgore@oce.orego
n.gov%5d>
Cc: Osborn Laura
Importance: High
Colette & Mitch,
with both entities.
that the new Director took immediate short tenn action with the
formation of a memorandum of understanding and was taking long telID
~ c t u l audit. You do need to keep in mind that our auditor looks at OCE
6
KIL_PSU_ 003704
can discuss or I get direction from you. I recommend that we repOli the
Thanks,
Rob
From: Osbom Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness AIm
Date: August 17,2012 11:08:18 AM PDT
To: Osbom Laura
Hi Laura,
7
KIL_PSU_ 003705
respond or not.
Thanks,
Ann
To: Struxness Ann
Subject: Scamled image from MX-M453N
Location: Not Set
8
KIL_PSU_ 003706
<OCE 2012 audit.em}>
<FW: OCE 2012 audit.em}>
Fyi .. .I may push Colette to reconsider the business practice review with you.
Thanks,
Rob
To: 'Morrow Mitch'
Good Morning Mitch,
February.
important point as it triggers the reporting requirements. Both Neil and I think that it was. If you feel differently
Thanks,
Rob
9
KIL_PSU_ 003707
Sent: Tuesday, August 21, 20125:22 PM
To: Killgore Robert
Just attempting to get all the infonnation on the table for our
discussion.
Mitch
To: Morrow Mitch
Thanks,
Rob
To: Killgore Robert
Rob,
Mitch
To: Morrow Mitch
10
KIL_PSU_ 003708
Thanks
Rob
Sent from my iPhone
On Aug 21, 2012, at 11:07 AM, "Morrow Mitch"
Rob,
Talk soon.
Mitch
To: Morrow Mitch
11
KIL_PSU_ 003709
Hi Colette & Mitch,
Draft response
Thanks,
Rob
From: Mon-ow Mitch
[mailto:Mitch.Mon-ow@doc.state.or.us]<mailto:[mailto:Mitch.Monow@doc.
state.or.us ]>
To: Killgore Robert
Rob,
12
KIL_PSU_ 003710
meet. Talk soon.
Mitch
n.gov%5d>
- Cc: Osborn Laura
Importance: High
Colette & Mitch,
with both entities.
this with our CPA along with the reasoning for the suppOli. I explained
that the new Director took immediate short tenn action with the
fonnation of a memorandum of understanding and was taking long telm
13
KIL_PSU_ 003711
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
<astruxness@oce.oregon.gov<mailto: astruxness@oce.oregon.gov
To: Osborn Laura
<losborn@oce.oregon.gov<mailto:losborn@oce.oregon.gov>>
Hi Laura,
14
KIL_PSU_ 003712
respond or not.
Thanks,
AIm
Sent: Friday, August 17,2012 11 :16 AM
To: Struxness Ann
Location: Not Set
File Fomlat: PDF MMR(G4)
15
KIL_PSU_ 003713
Response.eml> <OCE Audit .eml> <Use of OCE Funds for Crime
Hi Colette & Mitch,
16
KIL_PSU_ 003714
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.MOlTow@doc.state.oLus]
Sent Thursday, August 23, 2012 10:27 AM
To: Killgore Robert
Subject RE: CAFR Question
Rob,
Congratulations on the wedding. Sony you had to be here this week when
perspective on the Henon expense and your justification on the
Conections Employee Week expense.
constitutional or statutOlY language parameters? At what point (dollar
expenditures either as "repOliable" or as immaterial with regard to the
Sony for the additional work. We just want to make sure we are being
Mitch
To: Killgore Robert
Subject RE: CAFR Question
17
KIL_PSU_ 003715
Thanks Rob.
time.
the expenditure and the connection to a primary business paIiner. And
although cOlmected, the first point does differ a bit from the decision
concems on you part when the request was made to have OCE suppOli the
Mitch
To: Morrow Mitch
18
KIL_PSU_ 003716
Good Morning Mitch,
(Fiscal, HR, Contracts, IS) if need be. In crafting the CAFRresponse I
HelTon family and assist the cOlmnunity. That is, there was no personal
gain for anyone.
situation.
Thanks,
Rob
To: Killgore Robert
discussion.
Mitch
To: Morrow Mitch
19
KIL_PSU_ 003717
Thanks,
Rob
To: Killgore Robert
Rob,
Mitch
To: Morrow Mitch
got hard copies as I went around and met with them individually to .
Thanks
Rob
Sent from my iPhone
Rob,
20
KIL_PSU_ 003718
ifincolTectly) that OCE could do this and what the intent was. Also, I
Talk soon.
Mitch
To: Morrow Mitch
Hi Colette & Mitch,
Draft response
21
KIL_PSU_ 003719
Thanks,
Rob
From: MOlTOW Mitch
[mailto :Mitch.Morrow@doc.state.or.us]<mailto: [mailto :Mitch.Morrow@doc.
state. or. us]>
To: Killgore Robert
Rob,
meet. Talk soon.
Mitch
22
KIL_PSU_ 003720
n.gov%5d>
Cc: Osborn Laura
ImpOliance: High
Colette & Mitch,
with both entities.
23
KIL_PSU_ 003721
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
To: Osborn Laura
Hi Laura,
We are completing the general disclosure pOliion of the CAFR and I
respond or not.
Thanks,
Ann
24
KIL_PSU_ 003722
[mailto:sharp@oce.oregon.goY]<mailto:%5bmailto:sharp@oce.oregon.gov%5d
To: Struxness Ann
Location: Not Set
File Fonnat: PDF MMR(G4)
25
KIL_PSU_ 003723
fyi
Thanks,
Rob
Hi Colette & Mitch,
I spoke to Neil earlier in the day about the CAFR and the additional infonnation that I supplied him. He was
26
KIL_PSU_ 003724
Thanks,
Rob
From: MOlTOW Mitch [maiIto:Mitch.MolTow@doc.state.or.us]
To: Killgore Robert
Rob,
indicated it was a sales and marketing expense. I get that and we .
CAFR repOli expectation?
suppOliive and that we take everything into consideration as we move
Mitch
From: MOlTOW Mitch [maiIto:Mitch.MolTow@doc.state.or.us]
Sent: Wednesday, August 22, 20123:42 PM
To: Killgore Robert
Thanks Rob.
27
KIL_PSU_ 003725
time.
Mitch
To: Morrow Mitch
Good Morning Mitch,
28
KIL_PSU_ 003726
HelTon family and assist the community. That is, there was no personal
gain r anyone.
OCE? Obviously this is the most impOliant point as it triggers the
situation.
Thanks,
Rob
From: Mon-ow Mitch [mailto:Mitch.Mon-ow@doc.state.oLus]
To: Killgore Robert
discussion.
Mitch
To: Mon-ow Mitch
What I was refen-ing to and what they received was a copy of the
29
KIL_PSU_ 003727
Thanks,
Rob
To: Killgore Robert
Rob,
Mitch
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
Rob,
Thanks for this infOlmation. In your email to Colette and me last
30
KIL_PSU_ 003728
if inconectly) that OCE could do this and what the intent was. Also, I
decision was made to fund", or something like; lias an outcome to a
assisted with .... II "It was later determined that this funding was
Talk soon.
Mitch
To: Morrow Mitch
Hi Colette & Mitch,
Draft response
31
KIL_PSU_ 003729
Thanks,
Rob
From: Morrow Mitch
[mailto :Mitch.Morrow@doc.state.or.us]<mailto:[ mailto :Mitch.Monow@doc.
state.or.us]>
To: Killgore Robert
Rob,
Please work with Marie on ananging some time for the three of us to
meet. Talk soon.
Mitch
32
KIL_PSU_ 003730
n.gov%5d>
Sent: Sunday, August 19,2012 1:01 PM
Cc: Osborn Laura
Importance: High
Colette & Mitch,
last Friday after it was flagged by our Fiscal Manager. It is a:sking for
year. It gives the example of expending revenues for pUlposes other than
with both entities.
fOlIDation of a memorandum of understanding and was taking long telID
expenses related to the HelTon funeral and describe what action has been
Thanks,
33
KIL_PSU_ 003731
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
To: Osborn Laura
Hi Laura,
respond or not.
Thanks,
Ann
34
KIL_PSU_ 003732
To: Struxness Ann
Location: Not Set
File FOlTI1at: PDF MMR(G4)
Attached file is scanned image in PDF fOlTI1at.
35
KIL_PSU_ 003733
McCarth Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
11
OCE Administration_20120823_193925.pdf; OCE Phase II 8-27-12.pdf
FYI. .. Colette did admit to Neil that she was aware that OCE had expenses outside the scope oftheir laws and
anything.
Thanks,
Rob
Thanks,
KIL_PSU_ 003734
Rob
Sent: Thursday, August 23,2012 6:05 PM
Hi Colette & Mitch,
Thanks,
Rob
To: Killgore Robeli
Rob,
Colette and I continued our conversation regarding the CAFR repmi and
we would like to get some additional infmmation from you (or Laura).
2
KIL_PSU_ 003735
Conections Employee Week expense.
Mitch
To: Killgore Robert
Thanks Rob.
Conections Employee Week, this expenditure is a way to market OCE by
time.
the expenditure and the connection to a primary business pminer. And
concerns on you part when the request was made to have OCE suppOli the
Henon family. Given that, I think we may disagree a bit on the
3
KIL_PSU_ 003736
Mitch
To: Morrow Mitch
Good Morning Mitch,
expenditure at this point. Please keep in mind that a fOlmal audit or
review of the expenses has not been done. If you recall, I reconmlended
gain for anyone.
repoliing requirements. Both Neil and I think that it was. If you feel
situation.
something differently but we can't. This is impoliant because it will
4
KIL_PSU_ 003737
Thanks,
Rob
To: Killgore Robert
discussion.
Mitch
To: Morrow Mitch
attached email. I met with each ofthem and reviewed it along with
the original email was distributed to a lot of people who in turn
Thanks,
Rob
To: Killgore Robert
Rob,
Mitch
5
KIL_PSU_ 003738
To: MOlTowMitch
Agrecd. That's why I brought it forward. Keep in mind I didn't learn
Thanks
Rob
Sent from my iPhone
<Mitch.Mol1'0w@doc.state.or.us> wrote:
Rob,
Talk soon.
Mitch
6
KIL_PSU_ 003739
To: Morrow Mitch
Hi Colette & Mitch,
Draft response
Thanks,
Rob
From: Morrow Mitch
rmailto:Mitch.Morrow@doc.state.or.us]<mailto:[mailto:Mitch.Morrow@doc.
state.or.us]>
To: Killgore Robert
7
KIL_PSU_ 003740
Rob,
Would you please fOlward to Colette and me a copy of the email you
Please work with Marie on alTanging; some time for the three of us to
meet. Talk soon.
Mitch
[mailto :rkillgore@oce.oregon.gov]<mailto :%5bmailto :rkillgore@oce.orego
n.gov%5d>
Cc: Osborn Laura
Importance: High
Colette & Mitch,
with both entities.
8
KIL_PSU_ 003741
that the new Director took immediate ShOli tenn action with the
fonnation of a memorandum of understanding and was taking long tenn
. taken to keep us within the scope of our laws in the future. Please let
Thanks,
Rob
From: Osbom Laura
To: Killgore Robeli
Sent from my iPhone
From: Struxness Ann
<astruxness@oce.oregon.gov<mailto:astruxness{al,oce. oregon. gov> >
To: Osbom Laura
<losbom@oce.oregon.gov<mailto:losbom@oce.oregon.gov>>
Hi Laura,
9
KIL_PSU_ 003742
respond or not.
Thanks,
Ann
To: Struxness Ann
Location: Not Set
Attached file is scanned image in PDF fOlmat.
10
KIL_PSU_ 003743
Deputy Director. I think that we documented our opinion quite well through this. I?m curious what will happen if anyone
Thanks,
Rob
To: Killgore Robert
Rob
Mike
11
KIL_PSU_ 003744
FYI. .. Colette did admit to Neil that she was aware that OCE had expenses outside the scope of their laws and
anything.
Thanks,
Rob
To: 'MolTOW Mitch'; 'Peters Colette S'
Thanks,
Rob
To: 'MolTOW Mitch'; Peters Colette S
Hi Colette & Mitch,
Attached is a description of the OCE sponsorship during COlTections Employees Week. I really liked the way
The reason that this has come up is because of the legal opinion regarding the HelTon funeral which ultimately
It is interesting if you look at the dates. You will notice that the activity pretty much stopped (except for .
cOlTections week) Gmce the Inter Agency Agreement was put into place. However, as we talked about yesterday,
12
KIL_PSU_ 003745
Thanks,
Rob
To: Killgore Robert
Rob,
we would like to get some additional infonnation from you (or Laura).
perspective on the HelTon expense and your justification on the
Mitch
To: Killgore Robert
13
KIL_PSU_ 003746
Thanks Rob.
time.
Mitch
To: Morrow Mitch
14
KIL_PSU_ 003747
Good Morning Mitch,
gain for anyone.
situation. .
Thanks,
Rob
To: Killgore Robert
discussion.
Mitch
To: Morrow Mitch
15
KIL_PSU_ 003748
Thanks,
Rob
To: Killgore Robert
Rob,
Mitch
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
Rob,
16
KIL_PSU_ 003749
provide a heads-'-up to Steve Powers and let EOCI know. I think we need
Talk soon.
Mitch
To: Morrow Mitch
Hi Colette & Mitch,
Draft response
17
KIL_PSU_ 003750
Thanks,
Rob
From: Morrow Mitch
[ mailto :Mitch.Morrow@doc.state.or.us]<mailto:[ mailto :Mitch.Morrow@doc.
state. or. us]>
To: Killgore Robeti
Rob,
Would you please fOlward to Colette and me a copy of the email you
meet. Talk soon.
Mitch
18
KIL_PSU_ 003751
n.gov%5d>
Cc: Osborn Laura
Importance: High
Colette & Mitch,
with both entities.
19
KIL_PSU_ 003752
Thanks,
Rob
From: Osbom Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
<astruxness@oce.oregon.gov<mailto:astruxness(a),oce. oregon. go v> >
To: Osbom Laura
Hi Laura,
respond or not.
Thanks,
Ann
20
KIL_PSU_ 003753
[mailto: sharp@oce.oregon.gov]<mailto:%5bmailto:sharp@oce. oregon. gov%5d
To: Struxness Ann
Location: Not Set
United States and other countries .
. http://www.adobe.coml
<OCE Administration_20120823_193925.pdf>
21
KIL_PSU_ 003754
Subject: olcc
Thanks,
Rob
[!i
Oregon liquor plot thickens as Gov. lohn
Ki haber names former Republican
lawmaker to LCC
Published: Thursday, August 23, 2012, 7:10 PM Updated: Thursday, August 23,2012,7:10 PM
1
0
~ Y Harry Esteve, The OregonianThe Dreqonian
o '"'c------------------
l-__________________ --'Michael Lloyd/The OregonianFormer Rep. Rob Patridge,
22
KIL_PSU_ 003755
"Certainly Rob and the other commissioners are well aware of the governor's concerns about the leadership of the OlCC,"
said Kitzhaber spokesman Tim Raphael.
Attempts to reach Pharo were unsuccessful Thursday. OlCC Chairwoman Cassandra Skinnerlopata wouldn't comment on
what the future holds for Pharo or whether the board would call a meeting soon to discuss firing him.
choice, noting Patridge's previous experience as a legislator, city councilor and deputy district attorney.
"I'm going to come in and look at it and see what's going on and evaluate," said Patridge, who still must be confirmed by
A month later, the board tried again, announcing a meeting at which it planned to hold a c;losed-door discussion about
and two by Kitzhaber. If Patridge is confirmed, he would replace Rob Roome, a'Bend lawyer who represents the 2nd
last year, Pharo was scolded by legislators for working too closely with a high-profile lobbyist representing wine
. wonder if the governor is making political deals," he said at the time.
-- Harry Esteve
Follow @hjesteve
23
KIL_PSU_ 003756
Hi Mike,
You need to read this on your trip to Europe. It's actually pretty good. I'm sure that my bosses will love it after last week
(not). What did you tell me awhile back; It's easier to find a job when you have a job ... Are you going to help me get that
Rob
From: Shannon Grzybowski [shannonqrzybowski@gmail.com]
To: Killgore Robert; Osborn laura
Lazzari
Subject: aCE Phase II Report for your review
Dear Rob and Laura,
Attached, please find the CPS team's Phase II Assessment Report of OCE. As requested in Phase T, I've
included the "DRAFT" watelmark until this document is approved.
Thank you,
Shannon
FYI
Sent from my iPhone
24
KIL_PSU_ 003757
Hello Rob,
Thanks for writing the email. I appreciate you checking in. No need to worry about the ruckus,
that's what we're here for. What worried me more is that we weren't there for you on the front-
end to ensure that the ruckus didn't even happen. I propose we spend more time together so that
we are all on the same page and that you not only understand what Mitch and I are thinking but
wholeheartedly.
you nervous. I recognize that going forward, the MOD and a better understanding amongst the
in the past that make you nervous so that I can fully support you. I understand you are out for a
tenure as the administrator? And, I want them all- big and small. Then I'd like to spend some
"dysfunctional brothers" as you put it. That is up to the two of you to either resolve, or not, as
Deputy Director.
First, let me begin to explain my professional respect for Mitch because it is without
and private sector. I've been working with him now for almost 8 liz years since the day he hired
me. And it's been 8 liz years without intelTuption; while Max, Mitch, and I operated like a well-
25
KIL_PSU_ 003758
I start here, because I get the sense that you do not see him like I do. I don't know if your
further. Just let me know.
I think that the coming year is filled with 0ppOliunities for successand change, so let's resolve
some of these issues soon.
Sincerely,
Colette
Colette S. Peters
Director
503-945-0927
day (probably overly stubborn).It is important to me that DOC, OCE, and the Director's office
are all successful.
26
KIL_PSU_ 003759
Please do not worry about my relationship with Mitch. We've worked together along time and
Thanks,
Rob
Cc: 'OSBORN Laura'; Kilmer Gary; Struxness AIm; Bernt Betty
While I am on vacation, Gary, Laura, Ann & Betty can draft a formal process for these types of
you.
27
KIL_PSU_ 003760
Thanks,
Rob
To: 'Mon-ow Mitch'; Peters Colette S
Hi Colette & Mitch,
Attached is a description of the OCE sponsorship during Con'ections Employees Week. I really
staff.
You will also find an accounting of expenses that have been booked to Sales & Marketing
relating to DOC for FYE '12. In answer to your questions relating to "repOliable" or "immaterial"
regarding the Herron funeral which ultimately was triggered from the Business Practice e-mail in
(except for con-ections week) once the Inter Agency Agreement was put into place. However, as
relationship.
can discuss tomon-ow.
28
KIL_PSU_ 003761
Thanks,
Rob
To: Killgore Robert
Rob,
some additional infonnation from you (or Laura).
Would you please provide us with the amount of OCE funds obligated during Corrections
hotdogs). Then, we would be interested in what the Administration of OCE sees as the
articulate the sales and marketing justification. As we continue to work through the decision on
the CAFR, we would like to do a side-by-side comparison of our perspective on the Herron
expense and your justification on the Corrections Employee Week expense.
expenditures either as "reportable" or as immaterial with regard to the CAFR report expectation?
29
KIL_PSU_ 003762
Sorry for the additional work. We just want to make sure we are being supportive and that we
Mitch
From: MOlTOW Mitch [mailto:Mitch.Morrow@doc.state.oLus]
To: Killgore Robert
Thanks Rob.
Week, this expenditure is a way to market OCE by supporting a primary business patiner during
expenditure and the connection to a primary business patiner. And although connected, the first
reported to the CAFR or if the expenditure is immaterial.
OCE) would not be an unusual action (it happened many times before and has occUlTed since). I
am not sure of the timing of things, but it does appear Betty notified you via email on 11/30111
have you call me if there were any concerns on you part when the request was made to have
OCE support the Herron family. Given that, I think we may disagree a bit on the
30
KIL_PSU_ 003763
DOC/OCE) have been making some great progress and I don't want us to lose momentum. Talk
soon.
Mitch
To: MOlTOW Mitch
Good Morning Mitch,
keep in mind that a fOlmal audit or review of the expenses has not been done. If you recall, I
31
KIL_PSU_ 003764
funeral. We do hav,? everything in our systems (Fiscal, HR, Contracts, IS) ifneed be. In crafting
1. Why did OCE/DOC do it? Obviously this was done to take care of the Herron family and
the most important point as it triggers the reporting requirements. Both Neil and I think that it
3. How were the expenses obligated? The Director's office dealt directly with Betty Bemt. No
Thanks,
Rob
To: Killgore Robert
Just attempting to get all the infonnation on the table for our discussion.
32
KIL_PSU_ 003765
Mitch
-----Origina1 Message-----
To: Morrow Mitch
What I was refelTing to and what they received was a copy of the attached email. I met with each
important to review it with them so they didn't hear rumors' relating to anything as the original
email was distributed to a lot of people who in tum distributed it (an example is attached).
Thanks,
Rob
To: Killgore Robert
Rob,
33
KIL_PSU_ 003766
there a copy of an email I sentto someone?
Mitch
To: MOlTOW Mitch
Thanks
Rob
Sent from my iPhone
> Rob,
>
> Thanks for this infonnation. In your email to Colette and me last
34
KIL_PSU_ 003767
>
Disclosure fOlm. I would include significantly more detail about the homicide, the timing of
things, why there was an opinion (even if incorrectly) that OCE could do this and what the intent
was made to fund", or something like; "as an outcome to a tragic event involving one or our
primary customers employees, OCE assisted with .... " "It was later detelmined that this funding
>
> Talk soon.
>
> Mitch
>
> From: Killgore Robert [mailto:rkillgore@oce.oregon.gov]
> Sent: Tuesday, August 21, 2012 9:50 AM,
> To: MOlTOW Mitch
>
>
>
35
KIL_PSU_ 003768
> Draft response
>
>
> Mitch Morrow e-mail on OCE Business Practice Review
>
> Attorney Opinion: Neii Bryant
>
> I will set up an appointment to review this afternoon.
>
> Thanks,
> Rob
>
>
>
>
------------------------------
> [mailto:Mitch.Morrow@doc.state.oLus]<mailto:[mailto:Mitch.Morrow@doc.
> state.oLus]>
36
KIL_PSU_ 003769
>
> Rob,
>
statement to your CPA and any other written statements/materials from OCE regarding this
Issue. Thanks.
>
> Please work with Marie on arranging some time for the three of us to
meet. Talk soon.
>
> Mitch
>
>
>
> [mailto :rkillgore@oce.oregon.gov]<mailto: %5bmailto :rkillgore@oce.orego
> n.gov%5d>
> Cc: Osborn Laura
> Importance: High
>
> Colette & Mitch,
37
KIL_PSU_ 003770
>
>
> I had Neil Bryant review Mitch's email from earlier this year and his
laws (attached is Neil's letter). I reviewed this with our CPA along with the reasoning for the
support. I explained that the new Director took immediate short term action with the fonnation of
Because it was financially immaterial it would not be mentioned in the actual audit. You do need
>
let me know how you would like to proceed.
>
> Thanks,
> Rob
>
------------------------------
> Sent: Friday, August 17, 2012 11 :12 AM
38
KIL_PSU_ 003771
>
>
>
> <astruxness@oce.oregon.gov<mailto:astruxness@oce. oregon. gov> >
> Date: August 17,2012 11:08:18 AM PDT
> To: Osborn Laura
> Hi Laura,
>
>
> We are completing the general disclosure portion of the CAFR and I
>
>
respond or not.
>
> Thanks,
> Ann
39
KIL_PSU_ 003772
>
> From: sharp@oce.oregon.gov<mailto:sharp@oce.oregon.gov>

> Sent: Friday, August 1 7, 2012 11: 16 AM
> To: Struxness Ann
>
> Location: Not Set
>
> File Fomlat: PDF MMR(G4)
>
> Attached file is scanned image in PDF fOlmat.
other countries.
>
40
KIL_PSU_ 003773
> <OCE Administration _20120817 _131549 .pdf>
> Response.em1> <OCE Audit .em1> <Use of OCE Funds for Crime
> Prevention.em1> <OCE Business Practice Review.em1>
> <Fwd': CAFR Question.em1>
> <OCE 2012 audit.em1>
> <OCE Expenditures under ORS 421.em1>
> <Advice re: crp Funding Request.eml>
41
KIL_PSU_ 003774
McCarth Maureen A
From:
Sent:
To:
Lippold Steve M
Subject: 12
Attachments: Description cidimage002.jpg@01CCE814.2FCDD3FO
From: Killgore Robert<rkillgore@oce.oregon.gov>
Sent from my iPhone
On Aug 28,2012, at 7:53 AM, "Mike Greenfield" <orgreenfield@comcast.net> wrote:
Watch out.. ...
Sent from my iPad
On Aug 27,2012, at 5:36 PM, Killgore Robert <rkillgore@oce.oregon.gov> wrote:
FYI
Sent from my iPhone
Hello Rob,
need to wony about the ruckus, that's what we're here for. What
wonied me more is that we weren't there for you on the front-end
KIL_PSU_ 003775
nervous. I recognize that going forward, the MOU and a better
but when you get back, will you create a list of all the personnel
administrator? And, I want them all- big and small. Then I'd like
best leaders I've ever met - amongst the public and private
sector. I've been working with him now for almost 8 12 years
since the day he hired me. And it's been 8 12 years without
intenuption; while Max, Mitch, and I operated like a well-oiled
run by Mitch. The partnership we've had is priceless to me. So,
blessed.
2
KIL_PSU_ 003776
I start here, because I get the sense that you do not see him like I
happy to talk with you one-on-one to flush this out further. Just let
me know.
I think that the coming year is filled with opportunities for success
and change, so let's resolve some ofthese issues soon.
Sincerely,
Colette
Colette S. Peters
Director
503-945-0927
3
KIL_PSU_ 003777
created .. I more than realize that you do not need
successful.
Thanks,
Rob
-----Original e s ~ a g e
Bernt Betty
4
KIL_PSU_ 003778
opinion that recommends not repOliing the funeral
will sign the CAFR this morning and get it to DAS.
can draft a fornml process for these types of
Thanks,
Rob
Bernt Betty
Hi Colette & Mitch,
during Corrections Employees Week. I really liked
5
KIL_PSU_ 003779
say that I don't know. The reason that this has corne
Herron funeral which ultimately was triggered from
for corrections week) once the Inter Agency
Agreement was put into place. However, as we
and the additional infonnation that I supplied him.
tomorrow.
Thanks,
Rob
From: Morrow Mitch
To: Killgore Robert
Gary; Bemt Betty; STRUXNESS Ann .
6
KIL_PSU_ 003780
Rob,
Congratulations on the wedding. Sorry you had to
the CAFR repOli and we would like to get some
OCE funds obligated during Corrections Employee
the Henon expense and your justification on the
consider expenditures outside the constitutional or
(dollar amount, number of incidents) does the aCE
"reportable" or as immaterial with regard to the
Sony for the additional work. We just want to
make sure we are being supportive and that we take
everything into consideration as we move towards a
and please don't hesitate to call or write .if you have
any questions.
7
KIL_PSU_ 003781
Mitch
From: Morrow Mitch
[mailto :Mitch.Morrow@doc.state.or.us]
To: Killgore Robert
Thanks Rob.
suppOliing a primary business partner during a very
-think there continues to be some level of
as to if the expenditure should be reported to the
times before and has occurred since). I am not sure
notified you via email on 11130111 of what was
8
KIL_PSU_ 003782
me if there were any concems on you part when the
the
making.
apologize if I offended you in any way today, that
(you and I and
Mitch
9
KIL_PSU_ 003783
To: Morrow Mitch
Good Morning Mitch,
the funeral expenditure at this point. Please keep in
mind that a fornlal audit or review of the expenses
following:
1. Why did OCEIDOC do it? Obviously this was
done to take care of the Henon family and assist the
anyone.
requirements. Both Neil and I think that it was. If
executives were notified until after the funds were
could say something differently but we can't. This is
10
KIL_PSU_ 003784
important because it will help determine how we
craft the message.
Thanks,
Rob
From: Morrow Mitch
To: Killgore Robert
there are others.
Just attempting to get all the information on the
Mitch
To: Morrow Mitch
11
KIL_PSU_ 003785
the PSU project. I thought that it was important to
Thanks,
Rob
From: Morrow Mitch
[mailto :Mitch.Morrow@doc.state.or. us]
To: Killgore Robert
Rob,
Mitch
12
KIL_PSU_ 003786
To: Morrow Mitch
Agreed. That's why I brought it fOlward. Keep in
mind I didn't learn about this until last Friday. Neil
Thanks
Rob
Sent from my iPhone
<Mitch.Morrow@doc.state.oLus> wrote:
> Rob,
>
> Thanks for this information. In your email to
Colette and me last
>
13
KIL_PSU_ 003787
respond is seen as
modify our response on the CAFR General
with .... " ''It was later detennined that this funding
>
> Talk soon.
>
> Mitch
>
> To: Morrow Mitch
>
>
14
KIL_PSU_ 003788
the CAFR & Audit
>
> Draft response
>
GP A Audit Proposed
>
> Mitch Mon-ow e-mail on OCE Business Practice
Review
>
>
afternoon.
>
> Thanks,
> Rob
>
>
>
>
------------------------------
15
KIL_PSU_ 003789
>
[mailto:Mitch.Morrow@doc.state.or.us]<mailto:[m
> state.or.us]>
>
> Rob,
>
provided Neil for his review, aCE's official
Issue. Thanks.
>
> Please work with Marie on alTanging some time
meet. Talk soon.
>
> Mitch
>
>
>
16
KIL_PSU_ 003790
>
>n.gov%5d>
> Sent: Sunday, August 19,2012 1:01 PM
> To: Peters Colette S; MOlTOW Mitch
> Cc: Osborn Laura
> Importance: High
>
> Colette & Mitch,
>
I found out about
>
HelTon funeral where outside the scope of our laws
CP A along with the reasoning for the support. I
short term action with the fOlmation of a
term action by having Portland State University
17
KIL_PSU_ 003791
be mentioned in the actual audit. You do need to
keep in mind that our auditor looks at OCE from a
business perspective and not govelnmental. The
>
requirement until
from you. I recommend that we report the expenses
related to the Henon funeral and describe what
>
> Thanks,
> Rob
>
> Sent: Friday, August 17,2012 11:12 AM
>
>
>
18
KIL_PSU_ 003792
>
ce. oregon. gov
> Date: August 17,2012 11 :08: 18 AM PDT
> To: Osborn Laura
>
<losborn@oce.oregon.gov<mailto:losborn@oce.ore
gon.gov
> Hi Laura,
>
cool.
>
> We are completing the general disclosure pOliion
of the CAFR and I
>
purposes other than
>
would like me to
respond or not.
>
> Thanks,
19
KIL_PSU_ 003793
> Ann
>
> From:
ov>
>
[mailto:sharp@oce.oregon.gov]<mailto:%5bmailto:

> Sent: Friday, August 17, 2012 11:16 AM
> To: Struxness AIm
>
>
g Y ~
> Location: Not Set
>
>
> Attached file is scanned image in PDF format.
of Adobe Systems
20
KIL_PSU_ 003794
following URL:
countries.
>
> <OCE Administration _20120817 _131549. pdf>
> <Signed - Ltr to Killgore (00194625).pdf>
> Response.eml> <OCE Audit .eml> <Use of OCE
Funds for Crime
Review.eml>
<imageOO 1.jpg>
Subject: Re: aCE Revised Phase II attached
On 8/29/12 5:50 PM, Mike and Patty wrote:
Phil
21
KIL_PSU_ 003795
I really don't have enough time for an in depth read of the report - perhaps on the 10 hour flight tomorrow.
compared to the mainstream government structure of DOC as driving differences in priorities and management
Mike
Subject:OCE Revised Phase II attached
Date:Wed, 29 Aug 201210:38:19 -0700
From: Shannon Grzybowski <shannongrzybowski@gmail.com>
To:Osbom Laura <losbom@oce.oregon.gov>, Phil Keisling <keisling@pdx.edu>, Marcus Ingle
<mingle@pdx.edu>
HI Laura,
revisions.
Thanks,
Shannon
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KIL_PSU_ 003796
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KIL_PSU_ 003799
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Blind Copy
Subject: Re: AFSCME
Jordan and the Govemor's office may want to get on top of this rather than reacting to events. Rationally Collet
On Aug 30, 2012, at 7:24 AM, Killgore Robert wrote:
Laura has been putting all of the information together this week. The question is what do i do with it. If 50S shows up
26
KIL_PSU_ 003800
To: Killgore Robert
Subject: Re: AFSCME
Rob
Mike
On Aug 29, 2012, at 7:03 PM, Killgore Robert wrote:
FYI
Sent from my iPhone
Date: August 29, 20127:02:04 PM PDT
Subject: AFSCME
review with PSu. ...
Rob
Sent from my iPhone
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KIL_PSU_ 003801
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Cc: "'Mike Greenfield'" <orgreenfield@comcast.net>
On 9/14112 3 :57 PM, Killgore Robert wrote:
fyi
Sent: Friday, September 14, 20123:57 PM
To: _All Staff
Subject: aCE Organizational Changes
Hi Everyone -
31
KIL_PSU_ 003805
be moving to the Dome Building on October 1,2012. This move gives us the opportunity to
coordination. The OCE Sales staff will be consolidated with the Fiscal, Information Systems,
Best regards,
Rob, Laura & Gary
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Sent from my iPhone
On 9/141123:57 PM, Killgore Robert wrote:
fyi
To: _All Staff
Subject: OCE Organizational Changes
Hi Everyone -
Gary, Kevin, and Betty will be moving to the Dome Building on October 1,2012. This
36
KIL_PSU_ 003810
Fiscal, Information Systems, Contracts and HR-Payroll-Safety units.
success.
Best regards,
Rob, Laura'& Gary
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
37
KIL_PSU_ 003811
McCarth Maureen A
From:
Sent:
To:
Subject:
Attachments:
Uppold Steve M
13
DOC Promotions - Final.xls
Subject: FW: Report
From: Osborn Laura
Sent: Wednesday, September 26, 2012 1: 15 PM
To: Killgore Robert
Subject: Report
Rob,
Laura
Subject: Re: FW: Report
KIL_PSU_ 003812
Rob -- Thanks.
IF we decide to end this engagement with a recommendation that includes OCE independent oversight -- which
would obviously a "WTF" moment in this long-standing drama! -- then the ability to reference these kinds of
pattems (and also recommend an additional audit) would make things even more interesting!
Hang in there; I'm in China, back October 8th. Hope you and Marcus have a good meeting on Friday
On 9/271124:37 AM, Killgore Robert wrote:
From: Osborn Laura
To: Killgore Robert
Subject: Report
Rob,
requested by DOC Executives or the Director's office.
Laura
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Re: Report
An even more precise question, than "Questionable" expenditures that seem to be at odds with the legislative
language that set up OCE as a semi-independent entity to operate on "business principles" (or whatever the
language was) ...
Rob,
Is it fair to say, then, that there have been $5M in illegal expenditures over the past 10 years?
Mike
Sent from my iPad
On Sep 26, 2012, at 1:37 PM, Killgore Robert <rkillgore@oce.oregon.gov> wrote:
FYI+lt looks like the total magnitude for the state is approximately $5 million over 10 years.
From: Osborn Laura
To: Killgore Robert
Subject: Report
Rob,
6
KIL_PSU_ 003817
discounts were requested by DOC Executives or the Director+s office.
Laura
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KIL_PSU_ 003820
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Re: Report
10
KIL_PSU_ 003821
And/Or, as the ultimate (and only) client here -- indeed, some may well ask why you spent another $150K on a
"PSU study," especially after spending $300K earlier this decade! - insist that we include a recommendation for
such an audit in the very final version of our report. ...
On 9/271128:34 AM, Mike Greenfield wrote:
You need to call for that audit. Either join the surgeon or lay down on the guemey.
Sent from my iPad
On Sep 26, 2012, at 4:50 PM, Killgore Robert <rkillgore@oce.oregon.gov> wrote:
Good question. That's exactly why I wanted and audit. A good auditor could confirm
commingling fund and ethical issues. It also depends on whether you look at it from a micro or
macro perspective. At the micro level you can go through it line by line and try to explain things.
At the macro level it looks like a slush fund. I think either approach would be difficult to
explain.
Sent from my iPhone
On Sep 26, 2012, at 2:25 PM, "Mike Greenfield" <orgreenfield@comcast.net> wrote:
Rob,
Is it fair to say, then, that there have been $5M in illegal expenditures over the
past 10 years?
Mike
Sent from my iPad
On Sep 26, 2012, at 1 :37 PM, Killgore Robert <rkillgore@oce.oregon.gov>
wrote:
FYI+1t looks like the total magnitude for the state is approximately $5
million over 10 years.
From: Osborn Laura
To: Killgore Robert
Subject: Report
Rob,
Attached are a Recap and the supporting spreadsheets for the internal
fiscal review you requested. We have listed all the discounts,
promotions and expenditures for and/or on behalf of DOC since 2002.
11
KIL_PSU_ 003822
Also included are the personnel costs and laundry surcharge information.
Most of these expenditures and discounts were requested by DOC
Executives or the Director+s office.
A more thorough, detailed audit of these business practices, may find
additional expenditures.
Laura
SkiQ to main content
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15
KIL_PSU_ 003826
Subject: Re: Report
Date: September 28,20126:14:30 AM PDT
Agreed. I think that Laura and I are ready to go the fonnal route after the election. I'll talk to mike next week
and perhaps we can all meet to strategize after you return.
Thanks,
Rob
Sent from my iPhone
On Sep 27, 2012, at 10:50 PM, "Phil Keisling" <keisling@pdx.edu> wrote:
Rob -- Thanks.
IF we decide to end this engagement with a recommendation that includes OCE independent
oversight -- which would obviously a "WTF" moment in this long-standing drama! -- then the
ability to reference these kinds of patterns (and also recommend an additional audit) would make
things even more interesting!
Hang in there; I'm in China, back October 8th. Hope you and Marcus have a good meeting on
Friday ,
On 9/271124:37 AM, Killgore Robert wrote:
From: Osborn Laura
To: Killgore Robert
Subject: Report
Rob,
discounts were requested by DOC Executives or the Director's office,
A more thorough, detailed audit of these business practices, may find additional expenditures,
Please let me know if you need more information at this time,
Laura
16
KIL_PSU_ 003827
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
17
KIL_PSU_ 003828
McCarth Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
14
Final Report 11-05 - Inmate Work Opportunities.pdf; DOC Promotions - Final.xls; Final
Greenfield Oct 2004 report.doc; Final Response to ProcessShift Oct 2004 Report.doc;
OCEreport - Response 7-27-05.doc; Memorandum of Record oct 2012.doc
Subject: FW: DOC Internal Audit - Inmate Work Opportunities Report
Date: September 29,2012 11 :11:43 AM PDT
To: 'Phil Keisling' <keisling@pdx.edu>, 'Marcus Ingle Ipad 3' <mingle@pdx.edu>
Cc: 'Mike Greenfield' <orgreenfield@comcast.net>
I thought that you guys may find this interesting. This audit is amusing when you consider what Mr. Morrow
recently told us about DOC's new position on measure 17. If you recall, Mitch had us edit the measure 17
language heavily in the phase 2 report as they no longer have established goals and criteria regarding the inmate
work laws.
From: OConnor Adrianne G [mailto:Adrianne.G.OConnor@doc.state.or.us]
Sent: Thursday, June 28, 2012 1 :36 PM
To: KILLGORE Robert
Subject: DOC Intemal Audit - Inmate Work OppOliunities Report
Hi Rob,
My name is Adriamle and I work for DOC Intemal Audit. I just left you
a voicemail, but thought I would follow up with an email as well.
Colette and I met today and talked about a report that I issued earlier
this year on Innlate Work Opportunities. She asked that I share the
report with you and the rest of the group working with PSU on your
efforts to provide more, meaningful, jobs for inmates. Can you share
with me who the rest ofthe group is? I would be happy to meet with you
and the group about my work on the audit if you are interested.
The goal of the audit was to detemline how DOC manages the inmate
population with regards to work opportunities. We recommended ways DOC
could improve work opportunities by better aligning the PRAS system;
improving consistency in processes; offering more certification
0ppOliunities; and by improving and documenting communication and
KIL_PSU_ 003829
valuable information regarding inmate past work history information,
interests and cataloguing jobs available.
I have attached the report for your review, if you have not already seen
it.
Please let me know if you have any questions. I am out next week on
vacation, retuming on Monday, July 9th. I am available anytime after
that. I look forward to hearing from you!
Final Report 11-05 - Inmate Work Opportunities.pdf
Adrianne
Adrianne O'ConnorlSenior Intemal AuditorlOregon Department of
Correctionsl503 945 9027
Subject: FW: Report
Date: October 1, 2012 11 :29:59 AM PDT
Gentlemen,
Laura & I have taken the attached spreadsheet and put together an Internal Business Practice Review that includes
supporting documentation (accounting records, emails, & contracts). It is formatted annually and includes notable
expenditures and hiring. It also documents the Director?s Office responses to these issues since January. I believe that
the document is 16 chapters and is about 5 inches thick. Prior to the completion of Phase 3 of the PSU project I would like
to meet with both of you to get advice on what is the best approach to dealing with this issue beyond the DOC Director?s
Office.
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Subject: Report
Rob,
Laura
2
KIL_PSU_ 003830
Subject: FW: Phase II Assessment Edits
. Date: October 1, 2012 12:02:05 PM PDT
From: Osborn Laura
Sent: Monday, October 01, 2012 9:36 AM
To: Killgore Robert
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
On Oct 1,2012, at 8:52 AM, "Morrow Mitch" <Mitch.MolTow@doc.state.oLus> wrote:
Thanks Betty. Also, I understand Mike Greenfield did some consulting work for OCE some time back. Did he
produce a report? If so, would you (or whoever might have it) please send that report to Colette and
me. Thanks.
Mitch
3
KIL_PSU_ 003831
To: 'Shannon Grzybowski'; Morrow Mitch; Griggs Chane D; Gower Michael F; Killgore Robert;
OsbomLaura
Attached are our edits on the Phase II Assessment Report. There may be more after this version,
but this is a decent start for the discussion on Tuesday. Let me know if you have any questions.
Betty Bemt
Salem, OR 97309
503-428-5516
Date: October 1, 2012 1 :03:23 PM PDT
Thanks. I will send them over.
Sent: Monday, October 01,2012 12:42 PM
To: Killgore Robert
SubjectRe: Phase II Assessment Edits
I don't mind his seeing them, they are good work. I suspect he is concemed that I've been critical of DOC in the
repOlis.
Sent from my iPad
On Oct 1,2012, at 12:02 PM, Killgore Robert <rkillgore@oce.oregon.gov> wrote:
From: Osbom Laura
4
KIL_PSU_ 003832
To: Killgore Robert
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
On Oct 1,2012, at 8:52 AM, "Morrow Mitch" <Mitch.Morrow@doc.state.or.us> wrote:
Thanks Betty. Also, I understand Mike Greenfield did some consulting work for
OCE some time back. Did he produce a report? If so, would you (or whoever
might have it) please send that report to Colette and me. Thanks.
Mitch
To: 'Shannon Grzybowski'; Morrow Mitch; Griggs Chane D; Gower Michael F;
Killgore Robeli; Osborn Laura
Attached are our edits on the Phase II Assessment Report. There may be more
after this version, but this is a decent start for the discussion on Tuesday. Let me
know if you have any questions.
5
KIL_PSU_ 003833
Betty Bernt
Salem, OR 97309
503-428-5516
<Final Greenfield Oct 2004 report.doc>
<Final Response to ProcessShift Oct 2004 Report.doc>
<OCEreport - Response 7-27-05.doc>
From: robsherkg@aol,com
Subject: Draft
Thanks,
Rob
6
KIL_PSU_ 003834
McCarthy Maureen A
From:
. Sent:
To:
Subject:
Attachments:
Lippold Steve M
15
Memorandum of Record oct 2012.doc; Memorandum of Record oct 2012.doc
Subject: Re: Draft
To: robsherkg@aol,com, orgreenfield@comcast.net, laurkeit@hotmail,com
Subject: Draft
Thanks,
Rob
Subject: Re: Draft
Sent: Wed, Oct 3, 2012 5: 13 pm
Subject: Re: Draft
I know you want to get everything in but I think you need to limit yourself to the outline that I presented, your additions plus
the 2 examples we talked about are fine.
Mike
KIL_PSU_ 003835
Subject: Draft
Thanks,
Rob
Subject: Re: Draft
. To: orgreenfield@comcast.net
The examples are bulleted on 2nd page.
From: Mike Greenfield <orgreenfield@comcast.net>
Subject: Re: Draft
Yes, it's good. Add the examples.
Sent from my iPad
Sent: Wed, Oct 3, 2012 5: 13 pm
Subject: Re: Draft
I know you want to get everything in but I think you need to limit yourself to the outline that I presented,
your additions plus the 2 examples we talked about are fine.
Mike
Under the "Notable Expenditures", should we add the secret private prison research project? That goes
all the way to Governor Kulongoski's office ..
2
KIL_PSU_ 003836
Subject: Draft
Please review & critique. I think that we should include Mitch"s "I have sinned email" and Colette"s "I love
these guys" email as they both say it all in their own words.
Thanks,
Rob
Attached is a final draft. Laura had some suggestions and I cleaned up the examples a bit. If it's ok. I will bring copies.
Thx Rob
I think that I sent you the wrong draft. Here is the final. I can edit anything you like.
Thx
Rob
3
KIL_PSU_ 003837
McCarth Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
15
Downing a Duck (2).doc; Meaure17 mannix.pdf
FYI
Sent: Thursday, October 04,20127:11 AM
To: Phil Keisling; Marcus Ingle
Cc: Osborn Laura
Good Morning Phil & Marcus,
I have forwarded the following email chain started by Mitch Morrow that describes the original management of this project.
If I am reading this correctly it clearly outlines DOC's involvement and includes the appointment of the DOC Deputy
Director as the "Executive Sponsor". In our meeting with Mitch Morrow and his executive staff on October 2nd, he stated
that DOC was not directly involved in this project and were simply advisors. Further, he stated that this was a project
between PSU and OCE and that I was the project manager. Since I am now the "Executive Sponsor", I would like to
rescind all edits to both Phase 1 and Phase 2 reports as I do not agree with the editing of certain languages,
particularly language regarding increased oversight and financial controls. I feel that certain legal and structural changes
must occur prior to OCE moving into new service arenas. Obviously this disrupts the previous focus and time line of the
project so I recommend that we meet to discuss once Phil returns. I would also appreciate this being kept confidential until
it is an appropriate time to bring the new direction forward.
Thanks,
Rob Killgore
To: Marcus Ingle
Cc: KILLGORE Robert; Ketchum Kelli L; Peters Colette S
Dr. Ingle,
KIL_PSU_ 003838
Thank you for your response -lots to discuss. I am heading to Hood River, Pendleton and then back to Hermiston for.
meetings today and tomorrow which means I am unable to meet. I plan to connect up with Rob next week sometime so
we can get our calendars coordinated around this issue. Talk soon.
Mitch
From: Marcus Ingle [mailto:mingle@pdx.edu]
To: Morrow Mitch
Subject: Re: OCEjPSU Contract
Mitch,
recommendations for next steps. We especially appreciate your effOlis in identifying a steering committee for
until completion.
arrangements for the meeting, and also to Shannon (our project manager). Here is the brief update:
project scope. And all of the team agreed that we need a clear problem/oppOliunity statement along with other
additional reading and internal preparation. This will require some "futiher action" on our part, including
3. One complicating matter -- as a result of the delayed kick-off of the project -- is that we will be unable to do
April kick-off prior to the 16th. Is it possible to squeeze a meeting in prior to my depaliure on the 16th?
payment is due on the 31st of March. We have obviously incurred some start-up costs since the contract with
2
KIL_PSU_ 003839
Marcus
On Mon, Mar 12,2012 at 9:56 AM, MOlTOW Mitch <Mitch.MolTow@doc.state.or.us> wrote:
Dr. Ingle,
detail)
Mitch
Subject: Leadership Style
Date: October 4, 2012 9:20:47 AM PDT
3
KIL_PSU_ 003840
You asked about leadership style recently. Review the attachment and it will enlighten you.
Subject: Ocrs model
Hi Phil,
I was a bit slow this morning as it has been a long week. Just a thought, what if the ocrs model was structured as
a specialized institute or division under the community college network? A lot of upside on both the
administrative and political fronts. Some obvious downsides. Community colleges are doing the institution
model now with both doc and oya but they are not good at it and recent audits are showing that. A specialized
division that is entrepreneurial based and semi-autonomous could change that. Just a thought.. ..
Sent from my iPhone
Subject: Re: Ocrs model
<Iosborn@oce.oregon.gov>, "Marcus D.lngle" <mingle@pdx.edu>, Shannon Grzybowski
<shan nong rzybowski@gmail.com>
Rob -- Worth thinking about, since it would elevate things out of the corrections system entirely. But you're
right about efficiency; you'd want to ensure they're doing things in a business like way, and not sure there's that
kind of "culture" in that patiicular world. So details would matter a lot.
On 10/19/125:57 PM, Killgore Robert wrote:
Hi Phil,
I was a bit slow this morning as it has been a long week. Just a thought,
what if the ocrs model was structured as a specialized institute or division
under the community college network? A lot of upside on both the
administrative and political fronts. Some obvious downsides. Community
colleges are doing the institution model now with both doc and oya but they
are not good at it and recent audits are showing that. A specialized division
that is entrepreneurial based and semi-autonomous could change that'. Just a
thought ....
Sent from my iPhone
4
KIL_PSU_ 003841
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Mannix Measure 17 Report
Date: November 7,20127':18:50 AM PST
To: '"keisling@pdx.edu'" <keisling@pdx.edu>, "'mingle@pdx.edu'" <mingle@pdx.edu>,
'Mike Greenfield' <orgreenfield@comcast.net>
Thanks,
Rob
8
KIL_PSU_ 003845
McCarthy Maureen A
From:
Sent:
To:
Subject:
Attachments:
Mike and Patty < orgreenfield@comcast.net>
Lippold Steve M
16
Jan2000Meaure17Mannix.report.pdf; SL2_20121116_Exec Summary_AOCE Issues.doc;
Senate2013Committees.pdf
Subject: Re: Mannix Measure 17 Report
Date: November 7, 2012 10:01 :50 AM PST
Cc: '"mingle@pdx.edu''' <mingle@pdx.edu>, "'Mike Greenfield'"
<orgreenfield@comcast.net>, Osborn Laura <Iosborn@oce.oregon.gov>, Jody Lynn
Sundt <sundt@pdx.edu>, Shannon Grzybowski <shannongrzybowski@gmail.com>
This is quite interesting -- a "snapshot" (not without its biases, arguably) of the situation when there were about
9,000 inmates in the DOC system. There are now closer to 14,000 of course. (Jody, Shannon, I've attached the
repOli for you to see also).
It's well written, and quite informative I especially found some of the "score keeping" discussion -- e.g, pp 6-8 -
- to be interesting, and the notes and appendix are also quite interesting
See for example, Appendix 6 -- suggesting that of the 7,555 "eligible" DOC inmates for Measure 17 compliance
(after rendering "ineligible about 1954 of9511 total) -- fully 81 % (6,140 inmates) are 40+ hourslweek in "work
or program activity."
Pretty impressive, right?
Appendix 7 provides more detail-- fully 5,301 (out of 7,649 eligible inmates; this is as of 1/8/2000) are
seemingly "compliant" because they're in something called "DOC SuppOli." (Just what this is is described on
pages 12-13 -- and somewhat "fuzzily' if you ask me; are ALL these people racking up enough hours to be
"fully compliant" at the 40+ hour standard (up to 20 of which can be education)??
OCE accounted for about 770 total-- so good job, Rob and Laura, since 2000 on getting those numbers up!
I must say, though, that much of this report has a 'selfjustifying' feel to it -- Mannix touting the great "success"
of this initiative, the DOC only happy to provide reams of data that seem to support the case. But really, 81 % of
the eligible inmates are involved at least 40 hours a week in "compliance" activity -- that is, AT LEAST 20
hours/wk of "work" and up to 20 hourslwk of education/rehab work etc?
Recall that Kevin was gearing up a gubernatorial campaign in 2000; this was arguably a talking point. The DOC
KIL_PSU_ 003846
of course had little/no interest in saying, "Well, if you really strictly interpreted the constitutional language, our
compliance rate is a lot lower than 81 %! "
What also happened between 2000 and 2012, of course, was several recessions, massive budget cuts, and a
DOC population ballooning to 14,000+. Was there much appetite, even on the R side of the aisle, to say, "No,
we have to spend even more money on DOC and cut schools, health care, etc even further -- to ensure we're
truly in compliance with the Oregon Constitution on these numbers!"
So here's a theory/premise that is worth testing as we wrap up this work. Perhaps a major reason for DOC
heartburn about this, is that they do know that 1) OCE is NOT ultimately responsible for M 17 compliance
(they're just one strategy, of many, and though arguably the "most sophisticated" in terms of approaches not
expected to be the "primary method"; and that 2) they also know that ANY outside look of real rigor could well
reveal that the "score keeping" on M17 compliance is seriously flawed (perhaps laughably so). But who wants
to deal with the consequences of THAT, perhaps even including Mmmix?
There's also value with this in providing a benchmark vs. both 2000 number and (supposedly) pre 1994
numbers. (Though consider the author, too ... )
intersting stuff; Rob, thanks!
On 1117112 7: 18 AM, Killgore Robert wrote:
Thanks,
Rob
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
From: "robsherkg@aol.com" <robsherkg@aol.com>
Subject: Fwd: Unauthorized Legal Representation of aCE ...
Date: November 17,20129:03:04 AM PST
Hi Mike,
Sending this from personal account. It is heating up with Colette. In the email that she sent me I think she was
listing out her reasons to telminate me which is why I responded the way that I did. I also put several things
back onto her. You can share with Phil as I talk about PSU quite a bit. I haven't heard anything from DO]
except the general counsel division chastised me for using unapproved private attorneys. I think that's what
triggered Colette as she saw it as an opportunity. I guess she forgot that she used the same services. I'll let you
know if I hear anything or get a response from Colette.
Thanks
Rob
Sent pam my Verizan Wireless 4G LTE DROID
Subject: FW: Unauthorized Legal Representation ofOCE ...
To: "'ro bsherkg@aol.com'" <ro bsherkg@aol.com>,"'laurkeit@hotmail.com' II <laurkeit@hotmail.com>
CC:
Sent: Friday, November 16,20125:18 PM
Cc: Osborn Laura; Kilmer Gary; Alano Kevin
Subject: RE: Unauthorized Legal Representation of OCE ...
Good Afternoon Colette,
In answer to your questions about legal representation I would like to share some ofthe history. We have
6
KIL_PSU_ 003851
utilized DOJ on a consistent basis since becoming the Administrator over a decade ago. The relationship was
positive and resulted in several legal opinions which helped guide us (some of which I shared with you when
you started as the Director). I have had very good legal representation from them over the years particularly
from Paul Weddle. However, DOJ service had deteriorated greatly the past couple of years mostly due to
tumover related to attomey assignment. The mix of business and govelnment in OCE makes it a complex
organization that depends heavily on a knowledge base being developed. I think that's why Paul Weddle was
good for us as he was assigned for several years. We also received flawed legal advice regarding shift work
during this past contract negotiations. Kevin Alano can supply you with that infonnation if you like.
I have engaged three private attomeys over the past decade. Klarquist Sparkmann & Associates, Neil Bryant,
and Bruce Zagar. Klat'quist is a law finn that specializes in copyrights, trademarks, and patents. They have
handled all of the Prison Blues licensing since the '90's. DOJ is aware that we use Klarquist for this.
Neil Bryant was hired in November 2011 with the approval of Max. Neil, Max & I discussed that it was
acceptable because ofORS 42l.305(g) which allows OCE to "appoint and employ any instructional,
administrative, professional, trade, occupational and other personnel as are necessary or appropriate to carry out
the duties and missions of Oregon Corrections Enterprises, and prescribe their compensation and terms of office
or employment". This statute obviously conflicts with the recent letter from DOJ and is a good example of the
need for OCE's laws to be revised.
Neil was hired to focus on the ECOTEX situation that required a mix of political and legal experience as well as
a consistent presence due to the extended negotiations that was contemplated. As you are aware, we also used
his services for a review of Mitch's Business practice e-mail from which Neil wrote the opinion that was used in
our atmual audit and ultimately came up with the CAFR reporting decision which you discussed with him this
past summer. We are still in negotiations with ECOTEX and have a critical meeting scheduled for December
14th. Neil has offered to go at no charge in an advisory capacity. I told him that I would need your approval
before I could cOlmnit to that.
Bruce Zagar was hired this fall and is a business associate of Neil's. I had asked Neil some labor questions over
some of the AOCE issues and he recommended Bruce who specializes in labor law and represents several
govemment entities such as school districts. We had an infonnational meeting with Bruce in July and we felt
that he could potentially help with some of our labor issues. At my request, Gary Kilmer briefed Mitch Morrow
about Bruce Zagar before the pelmanent hiring. If there is disagreement over this I recommend that we get
Gary & Mitch together to discuss.
I self disclosed the use of the private attomeys along with my justification during the recent DOJ investigation.
In addition, when AOCE decided to go the ULP route I had Kevin Alano contact Tessa at DOJ immediately.
Neil & Bruce are currently working on the records disclosure to DOJ and I will make sure that you are copied.
Steve Wolf had already set a meeting up for Monday November 26th. I have Betty working with Marie on
coordinating a DOC representative to attend.
Attached is an executive brief on the current status of AOCE's ULP prepared by Kevin Alano. I will have Betty
coordinate a meeting to review with you.
The current status of the PSU contract is a good question. At the last full steering committee Mitch announced
that this was a project between OCE and PSU, and DOC would serve as advisors. He said that he, Chane and
Mike did not have time for the scheduled meetings and that the 10-31-12 completion date was too
aggressive, He had no problem with extending the time line and letting OCE and PSU do the work. This was a
significant change of direction from the original plan in which Mitch was the leader of the steering team and
this was a collaborative effort. I assumed that you had been briefed on this change. It is impoliant to note that
this is not just my interpretation of what Mitch said but all OCE and PSU staff present acknowledged the
7
KIL_PSU_ 003852
change as well.
I subsequently met with Phil Keisling and his team and negotiated a no charge extension to the contract until
12-31-12. It was at this meeting that the PSU team expressed strong resistance to make the edits to phase 2
because they felt that it undern1ined the integrity of their project and was not consistent or aligned with the
original scope of work agreed to in the Phase 1 project outline report. Once the DOl investigation began I
cancelled the ongoing meetings with PSU but I have spoken with them about Phase 3 which would stari with
the survey that I mentioned at policy group.
The PSU team is still awaiting a final edit on phase 2. I suspended any edits to Phase 2 awaiting the conclusion
of the DOl investigation and direction from you. I believe that OCE's legal structure is flawed with
contradictions and lacks appropriate legal oversight and repOliing requirements. It's impOliant that you realize
that I don't care about OCE becoming a non-profit and I'm not part of an agenda for that. I understand and
respect that you do not want any legislative agenda this next session related to OCE. The conundrum that I am
in relates back to the PSU project in that I think that it makes the repOli disingenuous by not including
recommended changes to our laws. It is an obvious and needed recommendation that should be included. I
agree that there is no need to include any non-profit transfOl111ation language. In light of the current DOl
investigation and the extensive legal review that is most likely being done; I recommend that both DAS and
DOl be included in some capacity in the phase 3 report. Another thing that we need to consider at the
conclusion of the DOl investigation is having the Secretary of State's office audit OCE.
The move to the Dome is complete. I did not get connectivity to my computer until just last week in my office
as we are on a different system. All of us are finding it operationally difficult due to the physical distance from
the administrative hub of OCE. Business environments are very fast paced and require constant decision making
involving several people to be successfuL We are still trying to adjust to this new communication disconnect. It
is very important that we are constantly communicating as a team with each of our business managers and
general services staff so as to make key decisions daily. This is what has made OCE so successful over the
years. We will adapt and find a healthy balance.
I am scheduled for vacation next week. I will have Marie set up time to meet the week of November 26th. Have
a good Thanksgiving.
Thanks
Rob
From: Peters Colette S [mailto:Colette.S.Peters@doc.state.oLus]
Sent: Thursday, November 15,2012 1:19 PM
To: Killgore Robert
Cc: Osborn Laura; Alano Kevin; Kilmer Gary; Morrow Mitch; Garcia Marie D; Bernt Betty; Steward Heidi R;
Sims Gary
Subject: Re: Unauthorized Legal Representation of OCE ...
Thank you Rob,
Thank you for terminating your contract with the two attorneys listed below. Are there other attorneys that you
have engaged with during your tenure? If so, will you share those names with DOl and me? I see that DOl has
requested the opinions provided by the outside counsel. Will you copy me on the email with the opinions
attached? When will you be able to gather all of that infOl111ation?
8
KIL_PSU_ 003853
I would like myself or Mitch and Gary Sims in the meeting with Steve Wolf. Please work with Marie to
coordinate schedules.
Also, will you connect with Marie right away so that you can come brief Mitch and me on this situation. I'd
really like to staff this so that you can then collaborate with GECO and HR so that we are moving forward in a
strategic direction.
When we meet, as I mentioned last week in Policy Group, I'd also like an update on the current ULP, the
potential ULP from AOCE, and an update on where we are with the PSU contract. I would also like a status
update on your move to the Dome. I thought this was pennanent by now, but that doesn't appear to be the case.
If there is something we should have done or should be doing to make that move happen, please let Mitch
know.
Thank you,
Colette
[http://static.ideasunplugged.com/signature/s 039/t TmTxsN.jpg?v=41]
Colette S. Peters
Director
503-945-0927
Sent from my iPhone
On Nov 15,2012, at 6:29 AM, "Killgore Robert"
<rkillgore@oce.oregon.gov<mailto:rkillgore@oce.oregon.gov> > wrote:
I am terminating our relationships with both Zagar and Bryant effective immediately. I will be setting up and
appointment to discuss with Steve Wolf.
Thanks
Rob
Sent from my iPhone
From: Killgore Robert <rkillgore@oce.oregon.gov<mailto:rkillgore@oce.oregon.gov
Date: November 15,20126:15:13 AM GMT-08:00
To: Alano Kevin <kalano@oce.oregon.gov<mailto:kalano@oce.oregon.gov
Cc: Osborn Laura <losborn@oce.oregon.gov<mailto:losborn@oce.oregon.gov
Subject: Re: Unauthorized Legal Representation of OCE ...
Good morning Kevin,
9
KIL_PSU_ 003854
Please terminate our relationship with Mr. Zagar immediately and set up an appointment with Ms.Sugahara at
her convenience.
Thanks
Rob
Sent from my iPhone
On Nov 14,2012, at 6:08 PM, "Alano Kevin" <kalano@oce.oregon.gov<mailto:kalano@oce.oregon.gov>>
wrote:
Rob - This is the email I refened to in my 6:02pm voice mail on your cell. My guess is that Colette will
probably want to discuss wi me after tomorrow's am AOCE-DOC meeting. I also have a call due into Bruce Z.
I'll need to let him know. What guidance do you have for me? Kevin
From: Waldner Nichole [nichole. waldner@state.or.us<mailto:nichole. waldner@state.or. us>]
Sent: Wednesday, November 14,20124:18 PM
To: KILLGORE Robeli
Cc: PETERS Colette S; ALANO Kevin; WILLIAMS Mary; SUGAHARA Tessa
Subject: Unauthorized Legal Representation of OCE ...
M1'. Killgore,
Please find attached a copy of a letter addressed to you from Steve Wolf, Chief Counsel, regarding the above-
referenced subject. You will receive the original via U.S. mail.
Sincerely,
Nichole A. Waldner
SuppOliServices Supervisor 1 DOJ - General Counsel Division
& Administrative Support to: Chief Counsel- Steve Wolf &
Deputy Chief Counsels - Joe McNaught & Paul Logan
Direct: 503.947.44621 Reception: 503.947.4342
nichole. waldner@doj .state.or. us<mailto :nichole. waldner@doj.state.oLus><mailto:nichole. waldner@doj.state.or
.us>
this e-mail in enol', please advise me immediately by reply e-mail, keep the contents confidential, and
immediately delete t l ~ message and any attachments from your system.
************************************
<20121114161149900.pdt>
10
KIL_PSU_ 003855
Subject: Fwd: Assessment of Strategic Opportunities for OCE's Future
Date: November 26,20122:58:22 PM PST
FYI
Sent from my iPhone
To: Phil Keisling <keisling@pdx.edu>, Marcus Ingle <mingle@pdx.edu>
Cc: Osborn Laura <losborn@oce.oregon.gov>
Hi Phil & Marcus,
Per Director Peters, please immediately rescind the survey that was sent out this morning. Please
confilm with me once it has been rescinded as I need to notify her. Please call if you have any
questions.
Thanks
Rob
Sent from my iPhone
Date: November 26, 2012 2:39:51 PM PST
Dear Rob,
This appears to be a survey from Portland state regarding the contract with
OCE/PSU.
If that is the case, I am asking you to contact PSU immediately and rescind this
survey, for at least two reasons. 1) We have not reconciled Phase 2 of this
project; and 2) some of the questions posed are outside the scope of the work we
have agreed upon and that were to be reconciled in the Phase 2 report.
I w ~ u l like you to contact me in person or by phone today to confirm that this
has been taken care of by you.
As an aside, I did receive your email of 5: 15 a week ago Friday and I am working
on a response.
11
KIL_PSU_ 003856
Thank you,
Colette S. Peters
Director
503-945-0927
[http://static.ideasunplugged. coml signaturel s 214/t zLo WHz. jpg?v=67]
From: lody Sundt <sundt@pdx.edu<mailto:sundt@pdx.edu
Date: November 26,2012,9:15:20 AM PST
To: Colette Peters
<Colette.S.Peters@doc.state.or.us<mailto:Colette.S.Peters@doc.state.or.us
Subject: Assessment of Strategic Opportunities for OCE's Future
Reply-To: lody Sundt <sundt@pdx.edu<mailto:sundt(a)pdx.edu
Dear CPS Colleagues:
As we finalize the Strategic Assessment of OCE/DOC Work and Related
Programs we want to incorporate your ideas about how best to enhance OCE's
current and longtelm success.
With your help, we have identified a number of strategic opportunities that
OCE/DOC could pursue. A summary of the strategic opportunities is attached for
your reference. We are now asking for your assistance prioritizing the strategic
opportunities based on your knowledge and experience. It is important that all
opinions are represented.
The assessment results will be used to prioritize the strategic opportunities for
improving the efficiency, effectiveness, and financial sustainability of OCE in
accordance with the contractual agreement between OCE and the Center for
Public Service, Portland State University. The research team will use the priority
rankings in summary form to make recommendations for OCE. Your individual
responses are confidential.
Please complete the survey linked below by Dec. 5,2012. If you have questions,
12
KIL_PSU_ 003857
please contact Shannon Grzybowski at:
shannongrzybowski@gmail.com<mailto:shannongrzybowski@gmail.com>
Follow this link to the Survey:
Take the
Survey<https://portlandstate.gualtrics.com!/WRQualtricsSurveyEnginel?Q SS=8
xhxIUGQuHemga9 bHEOm8lelrgSnyZ& =1>
Or copy and paste the URL below into your internet browser:
https://portlandstate.gualtrics. com! /WRQualtricsSurveyEnginel?Q S S=8xhxIU G
QuHemga9 bHEOm8lelrgSnyZ& =1
Thank you for your participation.
Sincerely,
lody L. Sundt, Ph.D.
Follow the link to opt out of future emails:
Click here to
unsubscribe<https:/ /portlandstate. gual trics. com! /CP /Register. php ?OptOut=true&
RID=MLRP 8CIJNwnb5syOgpL&LID=UR 6R3cjFgKZOPXw8s& =1>
Strategic Opportunities for OCE's
Future<https:/ /pOlilandstate.gualtrics.com! /CP /File.php?F= F a4QX7mHI7wfFm9
g>
Subject: Do NOT send the survey out!!!
Date: November 26, 2012 3:46:32 PM PST
Cc: Marcus Ingle <mingle@pdx.edu>, Osborn Laura <Iosborn@oce.oregon.gov>,
Shannon Grzybowski <shannongrzybowski@gmail.com>, Jody Lynn Sundt
<sundt@pdx.edu>, Mike Greenfield <orgreenfield@comcast.net>
Rob said yes earlier today; now he says "No!". Sorry for the confusion, but let's stand down for now and I'll try
to get to the bottom of this ASAP.
Thx.
13
KIL_PSU_ 003858
Hi Phil & Marcus,
Per Director Peters, please immediately rescind the survey that was sent out this morning. Please
confirm with me once it has been rescinded as I need to notify her. Please call if you have any
questions.
Thanks
Rob
Sent from my iPhone
From: Peters Colette S <Colette.S.Peters(a)doc.state.oLus>
Dear Rob,
This appears to be a survey from Pmiland state regarding the contract with
OCE/PSU.
If that is the case, I am asking you to contact PSU immediately and rescind this
survey, for at least two reasons. 1) We have not reconciled Phase 2 of this
project; and 2) some of the questions posed are outside the scope of the work we
have agreed upon and that were to be reconciled in the Phase 2 repmi.
I would like you to contact me in person or by phone today to confirm that this
has been taken care of by you.
As an aside, I did receive your email of 5: 15 a week ago Friday and I am working
on a response.
Thank you,
Colette S. Peters
Director
503-945-0927
[http://static.ideasunplugged.com/signature/s 214/t zLo WHz.jpg?v=67]
14
KIL_PSU_ 003859
From: Jody Sundt <sundt@pdx.edu<mailto:sundt@pdx.edu
Date: November 26,2012,9:15:20 AM PST
To: Colette Peters
<Colette.S.Peters@doc.state.or.us<mailto:Colette.S.Peters@doc.state.or.us
Subject: Assessment of Strategic Opportunities for OCE's Future
Reply-To: Jody Sundt <sundt@pdx.edu<mailto:sundt@pdx.edu
Dear CPS Colleagues:
As we finalize the Strategic Assessment of OCE/DOC Work and Related
Programs we want to incorporate your ideas about how best to enhance OCE's
CUlTent and longterm success.
With your help, we have identified a number of strategic oppOliunities that
OCE/DOC could pursue. A summary ofthe strategic opportunities is attached for
your reference. We are now asking for your assistance prioritizing the strategic
opportunities based on your knowledge and experience. It is important that all
opinions are represented.
The assessment results will be used to prioritize the strategic opportunities for
improving the efficiency, effectiveness, and financial sustainability of OCE in
accordance with the contractual agreement between OCE and the Center for
Public Service, Portland State University. The research team will use the priority
rankings in summary form to make recommendations for OCE. Your individual
responses are confidential.
Please complete the survey linked below by Dec. 5,2012. If you have questions,
please contact Shannon Grzybowski at:
shannongrzybowski@gmail.com<mailto:shannongrzybowski@gmail.com>
Follow this link to the Survey:
Take the
S urvey<https:/ /portlandstate. qualtrics. com/ /WROualtricsSurveyEngiuel?O S S=8
xhxIUGOuHemga9 bHEOm8lelrgSnyZ& =1>
Or copy and paste the URL below into your internet browser:
https://portlandstate.qualtrics.com//WROualtricsSurveyEnginel?O SS=8xhxIUG
OuHemga9 bHEOm8lelrgSnyZ& =1
Thank you for your participation.
15
KIL_PSU_ 003860
Sincerely,
Jody L. Sundt, Ph.D.
Follow the link to opt out of future emails:
Click here to
unsubscri be<https:/ /portlandstate.qualtrics. com! /CP /Register. php ?OptOut=true&
RID=MLRP 8CIJNwnb5syOqpL&LID=UR 6R3cjFgKZOPXw8s& =1>
Strategic Opportunities for OCE's
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PCC, PSU join forces on reverse transfer agreement
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18
KIL_PSU_ 003863
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Phil Keisling
Phone: (503) 725-8168
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Fax: (503) 725-8250
19
KIL_PSU_ 003864
Subject: Fwd: Courtney Announces 2013 Senate Committees
Date: December 21, 2012 3:43:07 PM PST
To: Phil Keisling <keisling@pdx.edu>, Mike Greenfield <orgreenfield@comcast.net>
Sent pom my Verizon Wireless 40 LTE DROID
Subject: FW: Courtney Announces 2013 Senate Committees
From: Barta James A <James.A.Balia@doc.state.oLus>
To: DL Gov't Efficiencies & Communications <DLGov'tEfficiencies&Communications@doc.state.or.us>,DL
Policy Group <DLPolicyGroup@doc.state.oLus>
CC:
Note in addition to Judiciary and the Public Safety Sub, the creation of a Joint Committee on Public Safety.
From: Maxey Robin
Sent: Friday, December 21, 2012 3:31 PM
To: - Senate President's Office
Subject: Courtney Announces 2013 Senate Committees
OFFICE OF THE SENATE PRESIDENT
900 Court St., N.E., Room 5-201
Salem OR 97301
www.leg.state.or.us/senate/senpres
20
KIL_PSU_ 003865
NEWS RELEASE
Contact: Robin Maxey
(503) 986-1605
robin.maxey@state.or.us
December 21, 2012
COURTNEY ANNOUNCES 2013 SENATE COMMITTEES
(SALEM) Senate President Peter Cominey today announced Senate committee assignments for
the 2013 Legislative session.
Lawmakers will convene January 14-16 for an organizational session, which will include the
official election of the presiding officers. The 2013 Session will officially begin February 4 with
a target sine die adjournment date of June 28.
Democrats will again hold a nan-ow 16-14 advantage in the Senate in 2013. While members of
the majority party will hold most ofthe Senate gavels, COUliney also appointed one Republican
as chair of a policy committee and two GOP members as Senate co-chairs of Joint Ways and
Means sub-committees.
In addition, a Republican and a Democrat will share Senate leadership of the newly formed Joint
Committee on Public Safety. Two Senate policy committees will have equal numbers of
Democrats and Republicans and Republicans will hold a majority on one Ways and Means sub-
committee.
A full list of assignn1ents to Senate and Joint Committees is attached.
21
KIL_PSU_ 003866
McCarth Maureen A
From:
Sent:
To:
SUbject:
Attachments:
Lippold Steve M
17
2013 House Committee Appointments.pdf; Statement of Events_12-17-2012_K
Alano.pdf; End D.pdf; End A.pdf; End B.pdf; End C.pdf; kilmer statement.xps;
riverbend-2.pdf
Subject: Fwd: Kotek announces 2013 House committee assignments
To: Phil Keisling <keisling@pdx.edu>, Mike Greenfield <orgreenfield@comcast.net>
Fyi
Sent fi'om my Verizon Wireless 40 LTE DROJD
Subject: FW: Kotek announces 2013 House committee assignments
From: Barta James A <James.A.Barta@doc.state.oLus>
To: DL GOy't Efficiencies & Communications <DLGoY'tEfficiencies&Communications@doc.state.oLus>,DL
Policy Group <DLPolicyGroup@doc.state.oLus>
CC:
House Committee Assignments
From: Mason-Gere Jared
Sent: Friday, December 21, 20123:58 PM
To: Mason-Gere Jared
Subject: Kotek announces 2013 House committee assignments
KIL_PSU_ 003867
NEWS RELEASE
FOR IMMEDIATE RELEASE
December 21, 2012
Jared Mason-Gere (503) 986-1204
OREGON
LEGISLATIVE ASSEMBLY
Kotek announces 2013 House committee assignments
SALEM- House Speaker-nominee Tina Kotek (O-Portland) today announced House committee
assignments for the 2013 Legislative Session.
Kotek said the 2013 committees and committee assignments were designed to best focus on the
priorities of Oregonians, namely schools, job creation, and the most vital services Oregon families count
on.
"We're here to deliver on the issues that matter most to Oregonians across the state," said Kotek.
The 2013 appointments include a large number of Republicans assigned to chair, co-chair, and vice-chair
committees, a sign of a desire for ongoing bipartisan collaboration.
"There are thoughtful, well-respected legislators on both sides of the aisle who have important ideas to
offer. Committees are designed in a way that will allow us to best tackle the challenges facing the state,"
Kotek said.
The House will convene January 14-16, 2013 for an organizational session, which will include the
swearing in of all House members, the official election of the presiding officers and introduction of bills.
The 2013 Session will officially begin February 4.
A list of the House committees and House appointments to Legislative Joint Committees is attached.
###
2
KIL_PSU_ 003868
Subject: Re: CPS/OCE Final Phase II Report
To: Shannon Grzybowski <shannongrzybowski@gmail.com>
Cc: Osborn Laura <Iosborn@oce.oregon.gov>, Marcus Ingle <mingle@pdx.edu>, Phillip
Keisling <keisling@pdx.edu>, Jody Sundt <sundt@pdx.edu>, "Mike Greenfield"
<orgreenfield@comcast.net>
Thank you. The phase 2 report is very good. I appreciate the work that the PSU team put into this. I look
forward to the phase 3 report. Happy holidays.
Rob
Sent fi-om my Verizon Wireless 4G LTE DROJD
Shalmon Grzybowski <shannongrzybowski@gmail.com> wrote:
Dear Rob and Laura,
Attached please find CPS's final Phase II report on our assessment ofOCE. We look forward to continuing this
work as we present final recommendations in Phase III.
Have a very happy holiday.
Shannon
Subject: FW: [CONFIDENTIAL] Statement of Events - Dec 17,2012
Date: December 28, 2012 1: 17:31 PM PST
To: Osborn Laura <Iosborn@oce.oregon.gov>, Greenfield <orgreenfield@comcast.net>,
Home <robsherkg@aol.com>
Sent: Friday, December 28,2012 1:15 PM
To: MILLER Sarah S * coo
Subject: FW: [CONFIDENTIAL] Statement of Events - Dec 17, 2012
Hi Sara,
3
KIL_PSU_ 003869
I hope the holiday season has been going well for you. Attached is documentation of a recent incident involving Mitch
Morrow and two of my staff (Kevin Alano & Gary Kilmer). This probably does not pertain to the DOJ investigation but is
reflective of our current operating environment and I am bringing this forward as I have concerns with this situation.
I understand that Mitch has the right to provide coaching and direction to the OCE staff but I think that this particular
incident was extraordinary and inappropriately handled. Both employees are still appalled at Mitch's actions 10 days after
it occurred. A military style "dressing down" is not appropriate in todays work place.
I feel that this labor issue did not warrant the level of intensity and intimidation exhibited by Mitch towards Kevin and
Gary. I am concerned that Mitch is treating OCE staff differently than DOC staff for similar situations. As you may be
aware, DOC has had numerous labor issues over the years that resulted in ULP's, demand to bargains, and
grievances. Historically OCE has had a very good labor relationship reflected by no grievances over the past decade. In
the last several months we have had 3 ULP's and several demand to bargains filed by AOCE leadership. No OCE
employees have filed any issues.
I would appreciate an opportunity to discuss this and another matter with you at your convenience. You can reach me on
my cell phone at 503-551-1667. Have a happy New Year!
Thanks,
Rob
From: Alano Kevin
Sent: Thursday, December 27,20126:18 PM
To: Killgore Robert
Subject: [CONFIDENTIAL] Statement of Events - Dec 17, 2012
Hi Rob-
Here's my statement (3 pages) with four enclosures. In my statement, paragraph 13 (page 2), I'm a little fuzzy in my
recollection regarding the words Mitch used to close our session. I thought I heard what I wrote, but you might check it wi
Gary's recall.
I'll be at Admin in the morning tomorrow. Thanks-
Kevin
Kevin Alano, MS, SPHR
Human Resources Manager
P.O. Box 12849
Salem, OR 97309-0849
4
KIL_PSU_ 003870
v: 503-428-5518
f: 503-363-0137
For OCE Products & Service Information, please visit: http://oce.oregon.gov
Confidentiality Notice: This electronic mail transmission contains information belonging to the Oregon Corrections
Enterprises, Human Resources Department. This information may be confidential and/or legally privileged and is intended
for use of the addressee designated above. If you are not the intended recipient, you are hereby notified that any
disclosure, copying, distribution or the taking of any action in reliance on the contents of this electronic information is
strictly prohibited. If you have received this electronic mail in error, please notify us immediately by reply email, keep the
Subject: FW: (OAA Chronicles - January 3, 2013)
Date: January 4, 2013 8:01 :59 AM PST
To: Greenfield <orgreenfield@comcast.net>, Phil Keisling <keisling@pdx.edu>
fyi. .. Harcleroad is a former DA and an associate of Kevin's.
From: Brandt Kristi J [KristiJ.Brandt@doc.state.or.us]
Sent: Thursday, January 03, 2013 11:46 AM
To: DL Policy Group; DL Gov't Efficiencies & Communications
Subject: (OM Chronicles - January 3, 2013)
THE DRUMBEAT FOR SENTENCING REFORM
OREGON ALREADY BEAT THE DRUM
By: Doug Harcleroad
Senior Policy Advisor
OREGON HAS A LOWER INCARCERATION RATE THAN "REFORM" STATES
Recently, Newt Gingrich and Pat Nolan of the Right on Crime organization published an op-ed in the
Washington Times. They say that conservatives are lining up with liberals to save billions in prison costs by
passing refOlm legislation. They use four states as examples: Texas, Georgia, Ohio, and Pennsylvania. All of
these so-called "refOlm" states have substantially higher incarceration rates than Oregon. According to
"Prisoners in 2010," the rates of incarceration per 1 00,000 individuals are:
TEXAS ........................ 648
GEORGIA .................. 550
OHIO .......................... 448
PENNSYL V ANIA. .... .403
OREGON .................. 361 (this includes some prisoners sentenced to one year or less)
COMPARING THE "REFORM" STATES TO OREGON
Not only are these states' incarceration rates substantially higher than Oregon's, but their "reforms" are things
Oregon has been doing for many years. Here is the "blow by blow" from the op-ed for each of the four states
compared to Oregon.
TEXASVSOREGON
From the article, "The conservative reform movement got its start in Texas in 2007 when state leaders decided
to scrap plans to build three more prisons and instead invest some of the money saved into treatment for
offenders with mental health issues or drug addiction. Overall, the state has avoided nearly $2 billion in prison
costs, and the crime rate is at the lowest level since 1973."
Oregon had been investing in alternative programs long before 2007. For example, Drug Courts were started in
the 1980s in Oregon. Sheriffs and community corrections directors have worked diligently on alternatives to
5
KIL_PSU_ 003871
incarceration since sentencing guidelines were legislatively adopted in 1989. What Oregon needs to do now is
to invest more in these evidence-based programs to reduce our low recidivism rate even further and thereby
avoid needing more prison beds.
GEORGIA VS OREGON
From the article, "Earlier this year, Gov. Nathan Deal of Georgia signed legislation that will reduce the number
of low-level drug possession offenders in prison and will expand the use of drug cOUlis that emphasize
accountability for the drug users. This conservative, cost-effective approach has enjoyed remarkable success in
reducing drug use by participants, at far less cost than imprisomnent. This legislation united left and right,
passing the legislature unanimously."
Oregon doesn't put low-level drug possession offenders in prison. Under our sentencing guidelines legislatively
adopted in 1989, they are placed on probation and given treatment in many counties unless there is no money
for the treatment. Once again, Oregon needs to invest more in evidence-based programs to help these offenders
be successful.
OHIO VS OREGON
From the article, "Last year, Ohio Gov. John Kasich led a reform eff01i that reserves costly prison beds for
violent and repeat offenders while beefing up community supervision of nonviolent offenders, holding them
accountable and putting them on track to becoming law-abiding, productive citizens. The state will save $50
million over the next three years, helping close the state's budget shmifal1."
Oregon has always reserved our prison beds for violent offenders and repeat property and repeat drug sellers
and manufacturers. About 70% of felons in Oregon are there for violent crimes. Prisons in Oregon have a lower
percentage of property and drug offenders than in any other state. In short, we are way ahead of Ohio.
However, we do need to "beef up" community corrections by investing money in evidence-based programs
which will keep offenders from going to prison.
PENNSYLVANIA VS OREGON
From the article, "In October, Pennsylvania Gov. Tom Corbett signed bipartisan legislation that directs more
low-level, nonviolent offenders into community supervision, which requires frequent drug testing and swift
sanctions to keep participants on the straight and narrow. The state will save $250 million in corrections costs
over the next five years. .
Oregon doesn't send low-level non-violent offenders to prison. This was dramatically shown when the recent
Govemor's Commission was presented with data that about 850 individuals in prison were low-risk offenders.
After pushing for the offender list, Commission member and Clackamas County District Attorney, John Foote,
distributed the list to the district attomeys in the state. They analyzed these so-called "low-risk" offenders.
Aggravated murderers and other serious violent offenders were on the list. One newspaper article called the list
"chilling." In addition, Oregon only incarcerates about 25% of convicted felony offenders in prison. The
remaining 75% stay in the community on probation. Once again, Oregon needs to invest more in these
probationers through evidence-based practices, so they are successful and are not revoked and sent to prison.
OREGON IS A LEADING SENTENCING "REFORM" STATE ALREADY
Oregon passed sentencing guidelines in 1989, a long time ago. My memory is that only about 15% of convicted
felons went to prison under the guidelines and many of them for very short sentences. For example, a conviction
fot Rape in the first degree would get a rapist as little as 34 to 36 months in prison, with 20% off for "eamed
time." The public, through the initiative process, has modified the guidelines twice; now some selected
sentences for the worst offenders, including the rapist, are longer and have minimum mandatory-time
requirements. Remember, we still only incarcerate in prison about 25% of the felons, and the national average is
40%.
In short, Oregon did sentencing "reform" long ago and doesn't need to do it again. What Oregon needs to do is
invest in evidence-based practices, evaluate the programs rigorously, and thereby help the high risk for re-
offense offenders, who are on supervision in our communities.
http://enews.oaaoregon.com/mail/util.cfm?gpiv=2100097912.63448.740&gen=1
Kristi Brandt
6
KIL_PSU_ 003872
Communications and Research Coordinator
503-945-9837 (Work)
971-600-6130 (Cell)
503-947-1034 (Fax)
Follow us now on Facebool< and Twitter.
Subject: Potential Phase 3 Info.
To: Mike Greenfield <orgreenfield@comcast.net>, Phil Keisling <keisling@pdx.edu>
You guys may find this report interesting. Some of Colettes findings and recommendations may be of use in the
phase 3 report as a "case study". Colette was the DOC Inspector General that oversaw this investigation. Of
patiicular interest is the recommendation on page 22, 2nd paragraph in which it is recommended that
"Executive management should request an outside authority or agency to review the investigation and its
findings; to insure the objectivity of the review, to model transparent business practices and to lend legitimacy
to the report". It appears that Colette's philosophy has changed somewhat since then.
7
KIL_PSU_ 003873
McCarth Maureen A
From:
Sent:
To:
Subject:
Attachments:
Wednesday, October 09, 2013 7:06 PM .
Lippold Steve M
18
JanllOCE Phase II FINAL.13.pdf; JUSTICE-#3996372-vl-Final_DOC_Memo_2-8-13.PDF;
Oregon AFL-CIO #5604.pdf
Subject: Fwd: Document Request
This is weird. Steve wolfs division would handle personnel action. I know that Colette told Steve that she
wanted to be copied on all cOlTespondence between him and me. They have not cc'd her on any of this.
Date: Jan 8, 2013 5:52 PM
Subject: Fwd: Document Request
Cc:
Sentfi'om my Verizon Wireless 4G LTE DROID
Subject: RE: Document Request
From: ONeil Shawn M <shawn.m.oneil@doj.state.or.us>
CC: WOLF Steven <Steven.WOLF@state.or.us>,Osborn Laura <losborn@oce.oregon.gov>,WILLIAMS Mary
<Mary.WILLIAMS@state.or.us>,ONEIL Shawn M <Shawn.M.ONEIL@state.or.us>,Amesbury Susan
<Susan. Ames bury@doj.state.or.us> .
Thank you. I appreciate your assistance in this regard. As to the hard drive images-we will arrange for someone to pick
them up when you notify us that they are ready.
Shawn M. O'Neil
Attorney-In-Charge
Civil Litigation SectionlTrial Divisionl
Oregon Department of Justicel Office:503.947.47001
Mobile:503.932.5035
KIL_PSU_ 003874
Sent: Tuesday, January 08, 2013 5:39 PM
To: ONeil Shawn M
Cc: WOLF Steven; Osborn Laura; WILUAMS Mary; ONEIL Shawn M; Amesbury Susan
Subject: Re: Document Request
Hi Shawn,
The computer is currently secured at the OCE Admin building. I will have our IS department image the drives
tomorrow (there is an external and internal drive). We completed the thumb drive of the specific information
today so I will drop it off at your office tomOlTOw.
Thanks
Rob
Sent from my iPhone
On Jan 8, 2013, at 5:24 PM, "ONeil Shawn M" <shawn.m.oneil@doj.state.or.us> wrote:
Mr. Kilgore:
I was advised that you picked up the OCE computers that CJ had in their custody. I will need to have you
keep those computers in a secure location. Does OCE have a technician who can take an image copy of
these hard drives? If you are not we will arrange to have someone come over to do this so you can put
these computers back in service. We will retain the images for the time being. Thank you for your
assistance.
Shawn M. O'Neil
Attorney-In-Charge
Civil Litigation SectionlTrial Divisionl
Oregon Department of Justicel Office:503.947.47001
Mobile:503.932.5035
From: Wolf Steven [mailto:steven.wolf@state.or.us]
To: 'Killgore Robert'
Cc: Osborn Laura; WILUAMS Mary; ONEIL Shawn M; Amesbury Susan
Subject: RE: Document Request
Thanks, Rob. The thumb drive will be very helpful. I am also sending similar requests to the firms
themselves, on which you will be copied, to try to ensure that we scoop everything up.
I agree that performing a contract template review is a good idea. I understand that Susan Amesbury,
OCE's contact counsel, has started that process at Darla Rice's request. I recommend continuing to use
Susan as the point of contact for that project. Among other things, she is far more learned than I am
regarding contract lore.
Thanks again.
- Steve
Steven A. Wolf
Chief Counsel
2
KIL_PSU_ 003875
General Counsel Division
Oregon Department of Justice
Ph: 503.947.4342 Fax: 503.378.3784
To: WOLF Steven
Cc: Osborn Laura; WILLIAMS Mary; ONEIL Shawn M
Subject: Document Request
Hi Steve,
I received your correspondence today requesting all documentation relating to the unauthorized use of
outside counsel. We are gathering the information and should have it to you by the end of the week. I will
have it organized on a thumb drive into the following categories:
1. Bryant emails
2. Zagar emails
3. Contracts/legal opinions
4. Invoices
I would like to request a review of all OCE contracts as your schedule permits. We have utilized various
boiler plates provided by Paul Weddle over the years and I would like to insure that they are still legally
current. This will obviously provide us with a risk assessment as well as educating the assigned counsel
on our business operations.
Thanks,
Rob
* * * * * CONFIDENTIALITY NOTICE* * * * *
disclosure under applicable law. If you are not the addressee or it appears from the context or
otherwise that you have received this e-mail in en'or, please advise me immediately by reply e-
mail, keep the contents confidential, and immediately delete the message and any attachments
from your system.
************************************
Subject: Fwd: For your information: Phase II of our Work for Oregon Corrections
Enterprises
Date: January 12, 20134:56:16 AM PST
To: Home <robsherkg@aol.com>, Mike Greenfield <orgreenfield@comcast.net>
FYL.
Sent fi'om my Verizon Wireless 4G LTE DROID
3
KIL_PSU_ 003876
Subject: For your infonnation: Phase II of our Work for Oregon Cprrections Enterprises
To: JORDAN Michael J * DO EXEC <michael.j.jordan01state.oLus>,MILLER Sarah S * DO COO
<sarah.s.miller@state.or.us>
CC:
Michael and Sara:
I wanted to share with you, as background, our final version of our Phase 2 deliverable for Rob Killgore and
OCE. I wanted to send it to you as prelude to what we'll soon be transmitting to OCE with respect to our final
deliverable, our Phase 3 report.
The purpose of Phase 2 was simply to identify potential strategic opportunities; the Phase 3 document will make
actual recommendations. As I shared with you earlier, our initial draft of Phase 2 raised quite a ruckus with
DOC leadership, because we felt obliged to identify as a potential recommendation, some kind of independent
board or outside oversight group for OCE's substantial operations ($50 million/biennium).
DOC leadership has made abundantly clear to us their displeasure about our even examining this particular
subject. We have infonned them that even irour actual client (OCE) asked us to steer clear of this particular
question, we wouldn't necessarily do so, if we felt it relevant and material to our work.
As you also know, there are other dynamics swirling around the OCE/DOC relationship. But suffice it to say
that when the CPS crew finalized Phase 2 -- and we did stand our ground viz. the independent board/oversight
group discussion -- we simply transmitted the final version to OCE. If DOC asks for this Phase 2 document, I
expect OCE will gladly offer it up (though that may prompt another round of ruckus). But absent their asking,
OCE and we prefer to concentrate on getting the Phase III report done -- and have the conversation then revolve
around that, rather than revisit the preliminaries.
In the meanwhile, though, I thought you might be interested in the Phase 2 report for your own information. Our
Phase 3 draft report should be done in the next 7-10 days, and our current thinking is to then share that with
DOC and other key stakeholders (including DAS). While I suspect that our final recommendations will not be
met with universal acclaim by all, at least at that point a robust discussion can revolve around actual
recOlmnendations for going forward.
Thanks, and I'm happy to provide any more background on this, should you wish.
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KIL_PSU_ 003879
News
Gwenda H. Rice, co-coordinator of Oregon Geographic Alliance, receives highest honor for U.S. geographers
$1 million gift to PSU honors program will attract high-achievers
Scientific American: Darwin in Space -- how multi generational missions could shape human evolution
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Events
Friday, Jan 11
Maseeh Colloquium: On MV -algebras and BL-algebras
Friday, Jan 11
Opening Reception: See You Next Tuesday
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7
KIL_PSU_ 003880
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: FW: Results of Oregon DOJ criminal investigation into allegations relating
to Oregon Corrections Enterprises and Oregon Department of Corrections
To: 'Mike and Patty' <orgreenfield@comcast.net>, Phil Keisling <keisling@pdx.edu>
Cc: Osborn Laura <Iosborn@oce.oregon.gov>, '"davecook@bendbroadband.com'"
<d aVecook@bendbroadband.com>
FYI
From: Tweedt Darin E [mailto:darin.e.tweedt@state.or.us]
To: PETERS Colette S; JORDAN Michael J * COO; KILLGORE Robert; MILLER Sarah S * COO
Cc: WILLIAMS Mary; TUTTLE Stephanie J
Subject: Results of Oregon DOJ criminal investigation into allegations relating to Oregon Corrections Enterprises and
Greetings,
On October 8, 2012, the Criminal Justice Division of the Oregon Department of Justice opened
an investigation into allegations of misconduct occurring in the Director?s Office of the Oregon
Depmiment of Corrections (DOC). Generally, the allegations were that the Director?s Office of
DOC had misused funds from Oregon Corrections Enterprises (OCE) over a ten year period.
I am writing to notify you we have concluded our investigation and that we did not find
sufficient evidence to prove criminal misconduct beyond a reasonable doubt.
As a courtesy, attached you will find our declination memorandum in this case. This
memorandum summarizes the allegations, the investigation, and our legal analysis.
8
KIL_PSU_ 003881
Please feel free to contact me if you have any questions.
Regards,
Darin E. Tweedt
Chief Counsel
Oregon Department of Justice 1 Criminal Justice Division 1 610 HawthOlne Avenue SE, Suite
210 1 Salem, Oregon 97301
Cell: 503.576.06491 Office: 503.934.20261 Fax: 503.373.1936
This e-mail may contain infOlmation that is privileged, confidential, or otherwise exempt from disclosure under
this e-mail in enor, please advise me immediately by reply e-mail, keep the contents confidential, and
************************************
From: Killgore Robert <rkillgore@oce.oregon,gov>
Subject: FW: ATTORNEY - CLIENT PRIVILEGED COMMUNICATION: OCE Settlement
Proposal, UP-058-12
This is just one of many problems that will arise in the near future, I hope they get a good replacement for me as prison
industries can get ornery (as you know).
Rob
Sent: Monday, February 11, 2013 2:26 PM
To: Tom Chamberlain
Cc: 'Mark Warne'; Osborn Laura
Subject: FW: ATTORNEY - CLIENT PRIVILEGED COMMUNICATION: OCE Settlement Proposal, UP-058-12
Importance: High
Hi Tom,
Thanks for the meeting this morning. They have been notified. I recommend that you speak with Sarah first. She is very
nice and knows about the situation in detail. Please let me know if you need anything else.
Thanks,
Rob
9
KIL_PSU_ 003882
Michael Jordan, Chief Operating Officer, Director. of Administrative Services:
Email: michael.j.jordan@state.or.us
Phone: 503-373-0914
Sarah Miller, Deputy Chief Operating Officer
Email: sarah.s.miller@state.or.us
Phone: 503-378-4336
To: 'MILLER Sarah S * COO'
Importance: High
Hi Sarah,
I would like to give you a heads up that Tom Chamberlain (AFLICIO) will be calling either you or Mr. Jordan in the near
future regarding point number 2 in the email below. At a contract review meeting this morning I informed Tom that I was
looking at other career opportunities and that I may not be the Administrator when the contract is due for signature. I also
mentioned that even if I am still the Administrator, I don?t feel that it is appropriate for me to commit the organization to
the agreement unless various stakeholders are in support of it. This obviously gave him concern as we have worked
together on this partnership for quite some time. He originally wanted to call the Governor?s office, but I recommended
that he speak with either you or Mr. Jordan instead. I do highly recommend we continue with this partnership for
numerous reasons that we can discuss at your convenience.
Please contact me if you have any questions.
Thanks,
Rob
From: Alano Kevin
Sent: Thursday, February 07,2013 1:15 PM
To: 'Krohn Stephen'
Cc: Killgore Robert; Osborn Laura; Kilmer Gary; Chernishoff Katia
Subject: ATTORNEY - CLIENT PRIVILEGED COMMUNICATION: OCE Settlement Proposal, UP-058-12
Importance: High
Hello Steve?
We?ve reconsidered OCE?s long term business needs and propose the four points listed below as
settlement to AOCE UP -058-12. Part of an informal discussion between Rob Killgore, myself, Mike
Van Patten, and Nick Koval on Jan 10
th
included an option to temporarily duty assign one of our
Furniture Factory Production Coordinators at CCCF to help facilitate the pilot program. We dropped
consideration of that option as it didn?t meet our long term need.
We assume AOCE will be most amenable to # 1, # 3, and # 4. Regarding # 2, Article 8, Contracting
(p 8) of our CBA reads, in part, ?The Employer may determine to contract or subcontract work provided that
as to work
which is presently and regularly pelformed by employees in the bargaining unit, the Employer agrees to notifY
the Association and negotiate the decision and the impact of the pending action. ... ? Our CBA still lists an
?Education Programs Coordinator (EPC)? ? Job Group 9, and the last employee holding that
10
KIL_PSU_ 003883
classification was terminated under trial service in 2007. I attached the position description for the
EPC to give you the sense of its ?essential duties? (see page 2). The training curriculum
development we will seek from a new contract wi AFL-CIO is higher level work than the
EPC. Currently we also have a non-represented program manager who holds active licensure with
State of Oregon, Teacher Standards and Practices Commission (TSPC) with three vocational
endorsements that allow him ?to teach in grades 7 through 12 in a state-approved career and
technical education program.? This individual has designed training curriculum for our other
businesses, but does not have the vocational trades? background.
Our bottom line is that #2 is an essential element of this settlement, i.e., OCE won?t take action on #
1, # 3, or # 4 without it.
1. Cancel Contract #5604: Terminate the current contract wi AFL-CIO effective March 12, 2013
(30-day notice, Art 4, #5604 ? Assuming a February 11th ?notice of intent to terminate?).
2. Draft New Contract wi AFL-CIO: New contract (1) AFL-CIO develops & updates trades
training curriculum, (2) allows OCE to deliver trade specific training curriculum with certified
instructional staff, and (3) AFL-CIO coordinates the scheduling of specialty trades
journeymen during delivery of training curriculum as guest speaker to coach, mentor & introduce
of trade labor organizations to participating inmates as re-entry assistance for post release
employment. Inmate supervision will be performed by OCE staff who will facilitate the guest
speaker program.
3. Hire Vocational Instructor (CCCF): OCE Administrator exercises authority per ORS
421.305(1 )(g) to offer a direct appointment employment offer to the incumbent AFL-CIO
employee currently delivering the Pilot Program training at CCCF. Position will be
represented by AOCE (see para 4 below).
4. Creation of Vocational Instructor position (AOCE-OCE CSA): Will be bargained w/ AOCE to
be included in the bargaining unit at a proposed ?Job Group 11? level for compensation.
Minimum qualifications will include teaching and/or instructional credentials required for the
training curriculum offered. Training curriculums are not static and will be based on OCE?s ability
to fund and Oregon?s employment needs.
We?1I see you tomorrow at 9:00am here at our office. Thanks
Kevin
P.O. Box 12849
Salem, OR 97309-0849
c: 503-910-2704
v: 503-428-5518
f: 503-363-0137
for use of the addressee designated above. If you are not the intended recipient, you are hereby notified that any
11
KIL_PSU_ 003884
Subject: FW: ATTORNEY - CLIENT PRIVILEGED COMMUNICATION: OCE Settlement
Proposal, UP-058-12
To: Phil Keisling <keisling@pdx.edu>, 'Mike and Patty' <orgreenfield@comcast.net>
FYI
From: MILLER Sarah S * coo [mailto:sarah.s.miller@state.or.us]
To: Killgore Robert
Cc: WILLIAMS Mary
Subject: RE: ATTORNEY - CLIENT PRIVILEGED COMMUNICATION: OCE Settlement Proposal, UP-058-12
Rob,
Thanks for the heads up. We will be in touch soon to further conversations with you.
Thanks, Sarah
Sarah Miller
Deputy COO
Office of the Chief Operating Officer
503-378-4336 desk
503-507-5712 cell
Data Classification: level 1- published
To: MILLER Sarah S * COO
Importance: High
Hi Sarah,
I would like to give you a heads up that Tom Chamberlain (AFLICIO) will be calling either you or Mr. Jordan in the near
future regarding point number 2 in the email below. At a contract review meeting this morning I informed Tom that I was
looking at other career opportunities and that I may not be the Administrator when the contract is due for signature. I also
mentioned that even if I am still the Administrator, I don?t feel that it is appropriate for me to commit the organization to
the agreement unless various stakeholders are in support of it. This obviously gave him concern as we have worked
together on this partnership for quite some time. He originally wanted to call the Governor?s office, but I recommended
that he speak with either you or Mr. Jordan instead. I do highly recommend we continue with this partnership for
numerous reasons that we can discuss at your convenience.
Please contact me if you have any questions.
12
KIL_PSU_ 003885
Thanks,
Rob
From: Alano Kevin
Sent: Thursday, February 07, 2013 1:15 PM
To: 'Krohn Stephen'
Cc: Killgore Robert; Osborn Laura; Kilmer Gary; Chernishoff Katia
Subject: ATIORNEY - CLIENT PRIVILEGED COMMUNICATION: OCE Settlement Proposal, UP-058-12
Importance: High
Hello Steve?
We?ve reconsidered OCE?s long term business needs and propose the four points listed below as
settlement to AOCE UP -058-12. Part of an informal discussion between Rob Killgore, myself, Mike
Van Patten, and Nick Koval on Jan 10
th
included an option to temporarily duty assign one of our
Furniture Factory Production Coordinators at CCCF to help facilitate the pilot program. We dropped
consideration of that option as it didn?t meet our long term need.
We assume AOCE will be most amenable to # 1, # 3, and # 4. Regarding # 2, Article 8, Contracting
(p 8) of our CBA reads, in part, ?The Employer may determine to contract or subcontract work provided that
as to work
which is presently and regularly pelformed by employees in the bargaining unit, the Employer agrees to notifo
the Association and negotiate the decision and the impact of the pending action. ... ? Our CBA still lists an
?Education Programs Coordinator (EPC)? ? Job Group 9, and the last employee holding that
classification was terminated under trial service in 2007. I attached the position description for the
EPC to give you the sense of its ?essential duties? (see page 2). The training u r r i u l ~ m
development we will seek from a new contract wI AFL-CIO is higher level work than the
EPC. Currently we also have a non-represented program manager who holds active licensure with
State of Oregon, Teacher Standards and Practices Commission (TSPC) with three vocational
endorsements that allow him ?to teach in grades 7 through 12 in a state-approved career and
technical education program.? This individual has designed training curriculum for our other
businesses, but does not have the vocational trades? background.
Our bottom line is that #2 is an essential element of this settlement, i.e., OCE won?t take action on #
1, # 3, or # 4 without it.
1. Cancel Contract #5604: Terminate the current contract wI AFL-CIO effective March 12, 2013
(30-day notice, Art 4, #5604 ? Assuming a February 11th ?notice of intent to terminate?).
2. Draft New Contract wI AFL-CIO: New contract (1) AFL-CIO develops & updates trades
training curriculum, (2) allows OCE to deliver trade specific training curriculum with certified
instructional staff, and (3) AFL-CIO coordinates the scheduling of specialty trades
journeymen during delivery of training curriculum as guest speaker to coach, mentor & introduce
of trade labor organizations to participating inmates as re-entry assistance for post release
employment. Inmate supervision will be performed by OCE staff who will facilitate the guest
speaker program.
3. Hire Vocational Instructor (CCCF): OCE Administrator exercises authority per ORS
421.305(1)(g) to offer a direct appointment employment offer to the incumbent AFL-CIO
13
KIL_PSU_ 003886
employee currently delivering the Pilot Program training at
represented by AOCE (see para 4 below).
CCCF. Position will be
4. Creation of Vocational Instructor position (AOCE-OCE CBA): Will be bargained w/ AOCE to
be included in the bargaining unit at a proposed ?Job Group 11? level for compensation.
Minimum qualifications will include teaching and/or instructional credentials required for the
training curriculum offered. Training curriculums are not static and will be based on OCE?s ability
to fund and Oregon?s employment needs.
We?1I see you tomorrow at 9:00am here at our office. Thanks
Kevin
P.O. Box 12849
Salem, OR 97309-0849
c: 503-910-2704
v: 503-428-5518
f: 503-363-0137
'for use of the addressee designated above. If you are not the intended recipient, you are hereby notified that any
14
KIL_PSU_ 003887
McCarthy Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
19
Telmate Infrastructure - Policy Group Change.msg; Inmate Welfare Fund - Next
Step.msg; Inmate Welfare Fund - Next Step - New Allocation.msg; Inmate Welfare Fund
- One Time Expenditures.msg; Inmate Welfare Fund - PG Follow-up.msg; Inmate Welfare
Fund (lWF).msg; Inmate Welfare Fund Ideas.msg; RE Inmate Welfare Fund - Next
Step.msg; Re Telmate Infrastructure - Policy Group Change.msg; OCE Administration_
20130306_132406.pdf
Subject: FW: (Statesman Journal) Department of Corrections' relationship rocky
with agency that employs inmates
Date: March 6, 2013 9:51 :50 AM PST
To: 'Mike Greenfield' <orgreenfield@comcast.net>, Phil Keisling <keisling@pdx.edu>
Cc: "'robsherkg@aol.com'" <robsherkg@aol.com>
From: Craig Elizabeth A [mailto:Elizabeth.A.Craig@doc.state.or.us]
To: DL Policy Group; DL Gov't Efficiencies & Communications; Bernt Betty; POWERS Steven * GOV; RAPHAEL Tim * GOV;
MILLER Sarah S * COO
Subject: (Statesman Journal) Department of Corrections' relationship rocky with agency that employs inmates
Department of Corrections' relationship rocky with agency that
employs inmates
aCE struggling financially in relationship with
Mar. 6, 20135:31 AM, I
Written by
Hannah Hoffman
Statesman Journal
Two reports show that Oregon Corrections Enterprises is struggling, both financially and in its
relationship with the Department of Corrections.
KIL_PSU_ 003888
As a result, both agencies are making changes to the way they are organized and the way they do
business with each other.
OCE is a semi-independent state agency that employs prison inmates in Oregon to make furniture,
run call centers and do industrial laundry, per a 1994 constitutional amendment that requires inmates
to work full time while they?re incarcerated. It operates inside corrections facilities; the corrections
director hires the head of OCE, but otherwise, they are separate entities.
A report from the Department of Justice explored complaints from aCE Administrator Robert Killgore,
who claimed corrections was making inappropriate financial requests of his agency and pressuring
him and other administrators into doing favors for corrections officials.
Investigators found no criminal behavior from anyone in corrections, and even dismissed some of
Killgore?s concerns. But they did conclude the two agencies have a problematic relationship with a
lack of oversight for OCE and a culture among corrections officials of taking advantage of OCE funds
by making questionable demands for ?goodwill gestures.?
Meanwhile, Portland State University?s Center for Public Service released an audit of OCE, which
showed its manufacturing job programs were hemorrhaging money, although highly profitable service
jobs were mostly making up the difference.
It suggested OCE expand its operations to the Oregon State Hospital, Oregon Youth Authority and
local jails, as well as noting that the roles of both agencies need to be clarified as they work together.
Corrections Director Colette Peters has asked for an internal investigation into the allegations listed in
the attorney general?s report. OCE spokeswoman Betty Bernt declined any comment on the findings
until the that investigation had been completed.
OCE?s Killgore could not be reached for comment.
Peters said an internal investigation is routine any time a staff member is accused of criminal
behavior, even if none is ultimately found.
Bumjoon Park and Shannon Kmetic, the senior assistant attorney generals who wrote the
investigation report, said Killgore alleged that corrections directed his agency to make improper
expenses in four areas: infrastructure and security, supplies, donations and goodwill gestures, and
personnel costs.
They specifically named former Director Max Williams and Deputy Director Mitch Morrow in several
allegations.
Morrow declined comment on the findings in the report.
2
KIL_PSU_ 003889
Justice investigators disagreed with Killgore that many of those expenses were inappropriate, but it
did say there was a ?culture? within corrections where it was considered normal to ask OCE to pay
for things it shouldn?t have to and to expect favors and ?goodwill gestures? that were out of line.
In fact, Killgore made reference to the OCE being a ?slush fund? for corrections officials.
Peters said it had traditionally been up to prison superintendents and OCE officials to decide who
paid for what, but since the complaint was filed, corrections has formalized the process for making
those agreements to avoid any inappropriate requests.
In addition, the entire department and OCE are going through an organizational review, she said,
which should address some of the problems with oversight of OCE. The justice investigators listed
lack of oversight specifically as a major concern.
As far as the recommendations from the PSU audit, Peters disagreed with an idea to move
manufacturing under the umbrella of corrections but supported the other suggestions.
She said the department is looking for ways to collect data that could show a ?return on investment?
for prison work, which was suggested by PSU researchers. That would include statistics such items
as how many inmates had found work after prison and their levels of education.
Further, she said she supported expanding OCE operations and had been asking the agency for an
expansion plan for more than year.
Peters said that in spite of the two negative reports and related problems, the OCE is highly valuable
because it is self-sufficient and requires no tax dollars while providing real, meaningful work
experience for inmates.
?The structure as it stands today has been very effective over the past ten years,? she said. ?Having
someone sweeping in the kitchen is very different than having them figure out how to work in a call
center.?
hhoffman@StatesmanJournal.com, (503) 399-6719 or follow at www.twitter.com/HannahKHoffman.
Elizabeth Craig
Communications Manager
Elizabeth.A.Craig@doc.state.or.us
(503) 945-0930 - office
(971) 600-6131- cell
3
KIL_PSU_ 003890
Web I Facebook I Twitter
Subject: Fwd: Inmate Welfare
The inmate welfare fund is a trust set up for the inmates (belongs to inmates) but the money allocation is done
by the doc exec. Team not the legislature or an independent board as it should be. You will see recent one time
expenditure allocations. This was done because they found that they are making so much off of the new inmate
phone program that they felt that they needed to spend it or fear losing it to the legislature.
I will send you another email that has attachments of revenue generating activities in the institutions. It has a
spreadsheet that outlines hundreds of these activities some with cash balances of $20k. A lot of these are
accounted for in notebooks and dealt in cash.
Thanks
Rob
Date: Mar 6, 2013 9:31 AM
Subject: Inmate Welfare
To: <robsherkg@aol.com>
Cc:
Subject: Fwd: GED
This is an interesting piece. It shows the failure of the GED program at DOC. If you take all of the b.s. out of it
and simply compare the dollars spent to the GED issued, they have been spending over $7000 per inmate. Not
to mention over $4 million in non completes.
Date: Mar 6, 2013 9:55 AM
Subject: GED
4
KIL_PSU_ 003891
Cc:
From: sharp@oce.oregon.gov [mailto: sharp@oce.oregon.gov]
To: Killgore Robert
Location: Not Set
Subject: Fwd: other fund activities
Here you go. To my knowledge this was only distributed to the doc policy group. I will send another email with
an attachment that has the complete list. This attachment only has half but itdoes give an explanation and game
plan.
Date: Mar 6, 2013 9:54 AM
Subject: other fund activities
To: "robsherkg@gmail.com"
Cc:
5
KIL_PSU_ 003892
From: sharp@oce.oregon.gov [mailto :sharp@oce.oregon.gov]
To: Killgore Robert
Location: Not Set
Subject: Fwd: complete other fund list
Date: March 6, 2013 3:31 :03 PM PST
Attached is the complete other fund list. It was two sided so the other email is just every other page.
The other attachment does have some crucial documents on it though.
Thanks
Rob
Date: Mar 6, 2013 10:08 AM
Subj ect: complete other fund list
Cc:
From: sharp@oce.oregon.gov [mailto:sharp@oce.oregon. go v]
6
KIL_PSU_ 003893
To: Killgore Robert
Reply to: aCE Administration <sharp@oce.oregon.gov>
Location: Not Set
7
KIL_PSU_ 003894
McCarthy Maureen A
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
20
OCE Administration_20130306_191445.pdf; IWF Wine Bottle.pdf; IWF Spreadsheet 2.pdf;
DOC Internal Audits.pdf; Inmate Welfare Fund Overview. pdf
Date: March 6,20134:01 :19 PM PST
Subject: IWF Wine Bottle
Hi Mike,
Attached is a document that demonstrates how the inmate welfare fund is distributed using wine bottles. This
was prepared by DOC budget. 2 attachments as the spreadsheet is legal and my scanner at home sucks.
Thanks,
Rob
Subject: Internal Audits
Date: March 8, 2013 10:40:15 AM PST
1
KIL_PSU_ 003895
Subject: Fwd: Inmate Welfare Fund Overview
Date: March 8, 2013 12:56:10PM PST
Notice the first slide stating "we have excess cash" ....
Date: Mar 8, 2013 12:50 PM
Subject: Inmate Welfare Fund Overview
Cc:
Subject: Fwd: Re: Oregon corrections executive interceded on son's state pay;
secret report finds no violation I OregonLive.com
Date: April 18, 2013 12:53:38 PM PDT
To: "Marcus D.lngle" <mingle@pdx.edu>, Shannon Grzybowski
<shannongrzybowski@gmail.com>, Jody Lynn Sundt <sundt@pdx.edu>
I had NOT seen this in the Oregonian. Maybe I missed it, or maybe it was not in the print edition, only on
oregonlive.com
Perhaps the most interesting thing here is the angle of the Former mentor, going on the record against the
former protoge ....
Subject:Re: Oregon corrections executive interceded on son's state pay; secret repOli finds no violation I
OregonLive.com
Date:Thu, 18 Apr 2013 12:51:04 -0700
John -- Wow, I hadn't seen this. Reading between lines, it very much seems that what might have once been a
warm relationship has cooled considerably. Nick's going on the record with the Oregonian about something like
this seems pretty telling.
Meanwhile, the DOC LG. has stopped an internal investigation -- just because a lawsuit was filed (that could
take years to resolve)7 I didn't know that was standard procedure.
2
KIL_PSU_ 003896
Phil,
Nice having lunch the other day. I read this story and thought of you. I
know Armenakis and Morrow very well. Normally, I would have expected
Amenakis to protect Morrow. He was the security manager at the Pen when
Morrow was a captain there under his direction. Then Armenakis was
superintendent, assistant director and finally deputy director and Morrow
followed up him right up the ladder. They are from the same
school/philosophy.
Take care,
john
http://www.oregonlive.com/politics/index.ssf/2013/04/oregon corrections execu
tive b.html#incart river#incart hbx#incart best-of
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
3
KIL_PSU_ 003897
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
21
Gill Arbitration.pdf; Terri Gill,doc; Allegations of ignored rapes.doc; TimHall-Boli-
Complaint-Chronology.pdf; Tammy Lalack.pdf; Jury awards former Oregon corrections
workers.doc; Rob Killgore Resume_Exec.doc
Subject: Re: Oregon corrections executive interceded on son's state pay; secret
report finds no violation I OregonLive.com
Date: April 19, 2013 2:59:46 PM PDT
Mike -- yes, the angle of the "Former Mentor, now speaking on the record in less than flattering ways" is
especially interesting here. I don't know Nick, but does this mean that he's one of the "rare ones" who was in the
system, and got pretty high up, but always did things "right" as opposed to buying into this awful culture? Or is
he just another kind of DOC manager, and this is more personal than it is a matter of management integrity?
I have spent enough time now with John Foote (who was there from 1990-95 I believe) to make him
comfOliable sharing things with me on a confidential basis. He's fairly disliked by many (including here at
PSU), and at a recent community forum here at PSU on public safety reform he took a pretty pugnacious, "I'm
going to tell you the truth you don't want to hear" tack as a part of a panel with DeMuniz (they REALL Y don't
like each other); Chris Garrett (say nothing); Andy Olson (say nothing, more pleasantly); and Colette (why is
she even here?). John ended up feeling he shouldn't have come (and it showed!), and it was too bad the
Willamette Week story came out the day AFTER rather than the day before ...
(If Les were a more enterprising repOlier, he would have called the former DOC IG/interim director and said,
"You know, I found it kind of funny that the IG stopped this investigation because of a lawsuit filed -- is that
how you would have handled it?:)
But he knows the DOC culture, and many of the players -- so I've gotten a few insights from him. One is about
how Max (and of course Colette) really took away the IG's independence (I'm sure at Mitch's urging). He thinks
the system has really suffered for that. He also had the same reaction to the way Collette fired Rob; couldn't
believe it, especially the way it happened, and shared that at a meeting with CUliis R on other matters he asked
directly about how they were going to defend themselves in THAT lawsuit. (CUliis evaded, he said). He's also
no fan of Ben DeHahn, for whatever that's worth -- "very bright, but ruthless .... "
John K's lack of interest in good management is just dismaying. And since Michael Jordan hasn't return a call or
an email since the OCE report, I'm increasingly reaching the conclusion you have: that he either can't (or won't
try, really) to change that.
1
KIL_PSU_ 003898
And JK's "Governor's staff' -- anyone there who isn't under 40; and does anyone have REAL management
experience, vs. lots of policy experience? -- wasn't exactly picked to fill in for his self-perceived deficiencies in
the management arena? (Does he even think in those terms; probably not, he's been the "smartest guy in the
room" for so long, he can apply "political acumen" to those issues .... )
But let's you and I not give up (much as I have my moments of doubt, too). This stuff matters, and increasingly
will matter. And left untended, the current approach will increasingly cause problems for this administration in
all SOlis of different ways (not just at DOC, but especially in the world of education!).
On 4/18/13 1 :56 PM, Mike and Patty wrote:
I saw this on Oregon Live yesterday, probably in print tomorrow or the weekend.
It IS surprising that Nick is speaking "outside the family" although he and Rob are close. DOC
is filled with people who could tell Mitch stOl:ies.
According to Rob W &M is staying away from OCE in budget hearings.
Everyone seems to be signed up for the "if it isn't illegal it doesn't matter" test. I am a concerned
that the Administration appears to be untroubled by the budget, operational, structural, authority,
judgement, ethical and policy problems. Collet has the skills to deal with this the same way I
have bee-keeping skills.
I think it is fair to say that Ted K finished off any management potential that remained in Oregon
Government institutions and that John is armed exclusively with political expediency tools and
navigation.
Mike
On Apr 18, 2013, at 12:53 PM, Phil Keisling wrote:
I had NOT seen this in the Oregonian. Maybe I missed it, or maybe it was not in the print
edition, only on oregonlive.com
Perhaps the most interesting thing here is the angle ofthe Former mentor, going on the record
against the former protoge ....
Subject:Re: Oregon conections executive interceded on son's state pay; secret report finds no violation
OregonLive. com
Date:Thu, 18 Apr 2013 12:51:04 -0700
2
KIL_PSU_ 003899
John -- WOW, I hadn't seen this. Reading between lines, it very much seems that what might have
once been a warm relationship has cooled considerably. Nick's going on the record with the
Oregonian about something like this seems pretty telling.
Meanwhile, the DOC I.G. has stopped an internal investigation -- just because a lawsuit was
filed (that could take years to resolve)7 I didn't know that was standard procedure.
Phil,
Nice having lunch the other day. I read this story and thought
of you. I know Armenakis and Morrow very well. Normally, I
would have expected Amenakis to protect Morrow. He was the
security manager at the Pen when Morrow was a captain there under
his direction. Then Armenakis was superintendent, assistant
director and finally deputy director and Morrow followed up him
right up the ladder. They are from the same school/philosophy.
Take care,
. john
http://www.oregonlive.com/politics/index.ssf/2013/04/oregon corre
ctions executive b.html#incartriver#incart hbx#incart best-of
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
3
KIL_PSU_ 003900
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KIL_PSU_ 003903
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Fwd: Whistle Blower Pattern
Date: April 30, 201310:51:17 AM PDT
They didn't vet Colette good enough before her appointment. Now they have a doc director that has been
deemed umeliable as a witness on record .... that will come back to haunt the gov as her testimony will be
questioned for anything if this goes public. I hope everything is going well for you. Tell Phil hello for me. We
should go to lunch or coffee one of these days. Take care.
Rob
Date: Apr 30, 2013 7:49 AM
7
KIL_PSU_ 003904
Subject: Whistle Blower Pattern
To: "Les Zaitz" <leszaitz@gmail.com>
Cc:
Sorry to keep bugging you Les but I wanted to make sure that you got all of the documents so I attached them to
this email. This is interesting when you consider that it is basically over a 4 year period. I'm pretty sure that
nobody has put this pattern together yet on the government side because of the leadership transitions with the
Gov, DAS, and DOJ. More thorough investigation may find more cases. These are interesting because the state
is losing them which means that they are wrongful discharges. Page 24 of the Gill arbitration is interesting in
that it points out that Colette was not a credible witness. I guess Colette's motto is "fire them and let the cOUlis
SOli it out" ...
Thanks,
Rob
From: "Rob & Sherrill <robsherkg@gmail,com>
Subject: Re: Address
Date: May 8,20132:12:51 PM PDT
P.o. box 902
Aurora, or. 97002
Thanks,
Rob
On May 8, 2013 2:11 PM, "Mike and Patty" <orgreenfield@comcast.riet> wrote:
Rob
I need you address to send the letters.
Mike
Subject: Updated Resume
Date: May 9,20139:23:41 AM PDT
To: Mike Greenfield <orgreenfield@comcast.net>, Phillip Keisling <keisling@pdx.edu>
Hi Guys,
Attached is my latest resume. I have my consulting company organized now if there is an 0ppOliunity for a
temporary project. Of course, I am interested in a full time job as well. Please feel free to distribute.
Thanks,
8
KIL_PSU_ 003905
Rob
Subject: statesman article
Date: July 11, 2013 10:21 :38 AM PDT
Audit finds conflicts of interest in prison industries'
contracts
Jul. 11,2013 9:00 AM I
o Comments
Email
Print
Share

A
A

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~
~
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The Dome Building is one of the most recognized structures on the Oregon State Hospital North Campus. It now houses office space for the Oregon Department of
Corrections. / KOBBI R. BLAIR / Statesman JOUI'll
Written by
Hannah Hoffman
Statesman Journal
Filed Under
61 News
Portland State
9
KIL_PSU_ 003906
101,
Ell
Zoom
More
Related Links
Document: OCE's change of administrator review
An internal audit released by the Depatiment of Corrections Wednesday shows that several conflicts of interest
existed in contracts approved by the former head of the agency that manages Oregon's prison industries.
DOC Director Colette Peters ordered the audit after firing Oregon Corrections Enterprises Director Rob
Killgore in March. The "change of administrator review" was designed to verify that Killgore's dismissal had
been handled properly and that the agency's contracts were compliant with state rules.
Killgore was fired following a Department of Justice investigation into the department that he initiated. He has
sued the department for retaliating against a whistleblower, but Peters said she fired him for flouting her
directions regarding the future of OCE and its programs.
It found no problems with Killgore's exit from the agency, but identified three conflicts of interest in the
contracts. Investigators said each incident benefited a member ofthe OCE Advisory Council.
OCE entered into a potential public-private patinership agreement with laundry service Ecotex and asked
avisory council member Neil Bryant to provide a legal analysis and opinion on the issues sunounding the
agreement. OCE paid Bryant's firm $9,401.50 for the opinion and Bryant quit the council five days after Ecotex
requested the potential partnership.
OCE entered into an interagency agreement with POliland State University that cost $165,000. An advisory
council member quit the day the agreement was signed and went to work for the PSU review team.
OCE allowed council member and AFL-CIO official Mark Warne to design and implement a program at
Coffee Creek Conectional Institution, which cost $10,714.29 per month for 14 months, a total of $150,000.
Warne resigned from the council 6 days after the agreement for the program was signed.
The auditors recommended that OCE further review its contracts and create advisory council bylaws.
hhoffman@statesmanjournal.com, (503) 399-6719 or follow at twitter.comiHannahKHoffman
10
KIL_PSU_ 003907
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
22
OCE-s-change-of-administrator-review.pdf; PSU Project - Mike.pdf; Audit Rebuttal
Docs.pdf; Audit Info l.pdf
Subject: Audit
Date: July 11, 2013 10:38:45 AM PDT
They failed to mention that you didnt work on the contract.
Subject: Re: statesman article
Date: July 11, 2013 10:57:00 AM PDT
Read the audit and try not to have a stroke. She names you in it and claims that you worked on the contract.
On Jul11, 2013 10:38 AM, "Mike Greenfield" <orgreenfield@comcast.net> wrote:
Huh
Sent from my iPad
On Jul11, 2013, at 10:21 AM, "Rob & Shell'i" <robsherkg@gmail.com> wrote:
Audit finds conflicts of interest in prison
industries' contracts
Jul. 11,2013 9:00 AM I
o Comments
.. Email
.. Print
1
KIL_PSU_ 003908
..
Share
.. A
.. A
0
0
0
0
0
0
Linkedln
Tumblr
Stumble Upon
Reddit
Del. icio. us
Digg
The Dome Building is one of the most recognized stl'llctures on the Oregon State Hospital North Campus. It now houses office space for the
Oregon Department of Corrections. / KOBBI R. BLAIR / Statesman JoUl'll
Written by
Hannah Hoffman
Statesman Journal
.. Filed Under
.. News
.. Portland State

Zoom
More
Related Links
.. Document: OCE's change of administrator review
An internal audit released by the Depaliment of Conections Wednesday shows that several
conflicts of interest existcd in contracts approved by the former head of the agency that manages
Oregon's prison industries.
DOC Director Colette Peters ordered the audit after firing Oregon Conections Enterprises
Director Rob Killgore in March. The "change of administrator review" was designed to verify
2
KIL_PSU_ 003909
that Killgore's dismissal had been handled properly and that the agency's contracts were
compliant with state rules.
Killgore was fired following a Department of Justice investigation into the department that he
initiated. He has sued the depaIiment for retaliating against a whistleblower, but Peters said she
fired him for flouting her directions regarding the future of OCE and its programs.
It found no problems with Killgore's exit from the agency, but identified three conflicts of
interest in the contracts. Investigators said each incident benefited a member ofthe OCE
Advisory Council.
OCE entered into a potential pUblic-private paIinership agreement with laundry service Ecotex
and asked avisory council member Neil Bryant to provide a legal analysis and opinion on the
issues sU11'0unding the agreement. OCE paid Bryant's firm $9,401.50 for the opinion and Bryant
quit the council five days after Ecotex requested the potential paIinership.
OCE entered into an interagency agreement with POliland State University that cost $165,000.
An advisory council member quit the day the agreement was signed and went to work for the
PSU review team.
OCE allowed council member and AFL-CIO official Mark Warne to design and implement a
program at Coffee Creek Correctional Institution, which cost $10,714.29 per month for 14
months, a total of$150,000. Warne resigned from the council 6 days after the agreement for the
program was signed.
The auditors recommended that OCE fmiher review its contracts and create advisory council
bylaws.
hhoffman@statesmanjournal.com, (503) 399-6719 or follow at twitter.com/HannahKHoffman
Subject: email about you
Date: July 11, 2013 2:28:31 PM PDT
Colette & Mitch knowingly lied if they signed off on that audit. This email clearly shows they knew that you
were not involved. I have attached a scan of the original for you. Just so you know, I have similar evidence for
everything else in their audit.
Good Afternoon,
3
KIL_PSU_ 003910
how this project is approached. Please call if you have any questions:
Thanks,
Rob
Date: July 11, 20134: 13:38 PM PDT
Date: July 11, 20134:43: 15 PM PDT
4
KIL_PSU_ 003911
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
23
audit info 2.pdf; audit info 3.pdf; Advisory Council emails.pdf; Bryant Ecotex.pdf; Analysis
of OCE Change of Administrator Review.doc
Subject: Audit Info 2
Date: July 11,20134:44:14 PM PDT
Date: July 11, 20134:44:42 PM PDT
This is the disclosure to SOS about Junki being on council and having a business arrangement. Unherited this
Subject: Re: audit info 3
Date: July 11,20134:50:15 PM PDT
Mitch even went to Japan with Junki .... Kitzhaber was on the trip too.
On Thu, Jul11, 2013 at 4:44 PM, Rob & Sherri <robsherkg@gmail.com>wrote:
This is the disclosure to SOS about Junki being on council and having a business arrangement. I inherited this
1
KIL_PSU_ 003912
Subject: More emails
Date: July 11, 2013 9:56:27 PM PDT
,Attached you will find emails that document that Colette & Mitch participated in the use of Neil Bryant on the
Ecotex deal.
You will also see emails that document that Colette and Mitch had me revise the Advisory Council policy but
did not mention anything about concems over "conflict of interest". The revision took place after hiring Neil
Bryant and contracting with PSU.
Also, if you review the law closely it allows for members to resign to work in their respective areas (see
highlight):
421.347 Advisory council; membership; duties. (1) The administrator of Oregon COlTections Enterprises shall
establish, by the issuance of a policy directive or order, an advisory council consisting of not fewer than three
members to provide policy input conceming Oregon COlTections Enterprises operations and its discharge of the
functions and duties prescribed by section 41, Article I of the Oregon Constitution, and ORS 192.502,421.305,
421.312,421.344 to 421.367, 421.412, 421.442, 421.444 and 421.445. The council shall select one of its
members as chairperson. The council shall meet not less frequently than semiannually at the offices of Oregon
COlTections Enterprises. The council shall meet at such other times and places specified by the administrator.
All members shall be entitled to expenses as provided in ORS 292.495.
(2) The membership of the advisory council shall consist of at least one representative of each of the
following interests, as determined at the discretion of the administrator:
(a) At least one member shall be a person who has experience in, and can represent the interests and
perspective of the banking or finance industry;
(b) At least one member shall he a person who has experience in and can represent the interests and
perspective of private business in Oregon; and
(c) At least one member shall be a person who has experience in the field of labor relations and can
represent the interests and perspective of organized labor. .
(3) Members of the advisory council must be citizens ofthe United States and residents ofthe State of
Oregon. No member of the council may be an employee of the Depaliment ofColTections or of Oregon
COlTections Enterprises.
(4) The order or policy directive that establishes the advisory council may specify the telIDS of office of
members of the council and may provide for removal of members from the advisory council by the
administrator, either at the pleasure of the administrator or for other grounds specified in the order or policy
directive. Upon the expiration or termination of the term of any member appointed to represent an
interest under subsection (2) of this section, the administrator shall appoint a successor to represent that
interest. A member of the advisory council shall be eligible for reappointment.
Subject: Analysis'
Date: July 12, 2013 12:25:03 PM PDT
2
KIL_PSU_ 003913
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Friday, October 11, 2013 1:15 Pfyl
Lippold Steve M
24a
Analysis Attachments 1 to 10.pdf
Subject: attachments 1 to 10
Date: July 12, 2013 1: 11 :28 PM PDT
1
KIL_PSU_ 003914
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Friday, October 11, 2013 1:15 PM
Lippold Steve M
24b
Analysis attachments 11 to 16.pdf
Subject: attachments 11 to 16
Date: July 12, 2013 1 :13:57 PM PDT
1
KIL_PSU_ 003915
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
24c
Analysis of aCE Change of Administrator Review.doc
Subject: Analysis draft
Date: July 12, 2013 3:06:46 PM PDT
Take a look at this and edit. I put it as the second paragraph as it seemed to fit better. Still needs some work
though.
1
KIL_PSU_ 003916
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
24d
Analysis of aCE Change of Administrator Review.doc
Subject: another revision
Date: July 12, 2013 3:29:21 PM PDT
take another look. I added a statute in the first page that seems appropriate.
1
KIL_PSU_ 003917
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
24e
Analysis of OCE Change of Administrator Review.doc
From: IIRob & Sherrill <robsherkg@gmail.com>
Subject: final edit?
Date: July 12, 2013 3:37:37 PM PDT
Mike and Patty Greenfie14
1
KIL_PSU_ 003918
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Begin forvyarded message:
Lippold Steve M
25
Analysis of OCE Change of Administrator Review.doc; Change of Administrator Review
OCE.pdf; Analysis of OCE Change of Administrator Review Rev.1.doc
Subject: Re: Change of Director Audit
Date: July 12, 2013 3:59:32 PM PDT
Please see attached. Let me know if you need anything else.
Thanks,
Rob
To: Rob & Sherri <robsherkg@aol.com>
Sent: Fri, Ju112, 20133:46 pm
Subject: Change of Director Audit
Rob
I took a look at the Change of Director audit just released by DOC and covered in the SJ.
I was surprised by the "Conflict of Interest" findings. Do you know of any standard that any of us violated?
Mike
Subject: Re: Change of Director Audit
Date: July 12, 2013 3:54:45 PM PDT
No I am not Mike. I have reviewed the audit as well and noted several discrepancies. I will be glad to send them
to you with supporting documents.
Thanks,
Rob
1
KIL_PSU_ 003919
Mike and Patty <orgreenfield@comcast.net> wrote:
Rob
I took a look at the Change of Director audit just released by DOC and covered in the SJ.
I was surprised by the "Conflict of Interest" findings. Do you know of any standard that any of us violated?
Mike
Subject: Re: Kitzhaber's Top Columbia River Crossing Adviser, Patricia McCaig,
Under Ethics Investigation
Date: July 12, 2013 5:08:50 PM PDT
Gee .. .I bet the governor is thankful that Colette brought all of this other crap up .....
On Ju112, 2013 4:57 PM, "Mike and Patty" <orgreenfield@comcast.net> wrote:
[]
NewsMusicMoviesF ood&DrinkArts&BooksF eatures
Blogs WWVideoCity Guides WWPresentsClassifiedsCalendar
TheaterDanceClassical Music Visual AlisBooksBlog
Home - Blogs - Staff Blogs
July 12th, 2013 By ANDREA DAMEWOOD I News I Posted In: Transportation, Activism, Politics, PDX
News, Environment
Kitzhaber's Top Columbia River Crossing Adviser,
Patricia McCaig, Under Ethics Investigation
2
KIL_PSU_ 003920
McCaig, Columbia River Crossing, Gov . .Tohn Kitmaber
atncla McCaig - IMAGE: VIVlallJohnson.com
The Oregon Government Ethics Commission today voted to formally investigate potential ethics law
violations by Gov. John Kitzhaber's top adviser on the Columbia River Crossing.
Patricia McCaig, who orchestrated Kitzhaber's successful push to get the now-defunct $3.5 billion project
through the Oregon Legislature, is being investigated for the possible violation of eight ethics laws, a
preliminary review obtained by WW says.
The report says McCaig may have violated laws against conflicts of interest and failing to register as a lobbyist.
"There appears to be a substantial objective basis to believe that violations of the Oregon Government
Ethics law and Oregon Lobbying Regulation law may have occurred," says the report, made public after a
Friday morning executive session, during which the commission voted unanimously to pursue the allegations
against McCaig. McCaig was present when the commission voted.
McCaig, 58, was the focus of a Feb. 27 WW cover story. WW repOlied that, while McCaig holds the title of
Kitzhaber's top adviser, her paychecks are signed by the CRC's biggest contractor, David Evans and Associates,
which would have profited by the proj ect going forward. McCaig has been paid more than $417,000 at a billing
rate of $90 an hour.
McCaig also billed for hundre<;is of hours of work she did to convince lawmakers to approve the CRC, but never
registered as a lobbyist, as the law requires.
Despite McCaig's success in Oregon, Washington senators rejected a transpOliation bill that included funding
for the CRC on June 28. That same day, Kitzhaber and Washington Gov. Jay Inslee issued statements saying
the project will be stopped.
However, the Oregon Government Ethics Commission investigation will continue.
Two people filed complaints about McCaig with the ethics commission in March, following WW's story. The
commission's preliminary review finds that McCaig may have created a conflict of interest by working for both
the governor and the David Evans and Associates.
"Ms. McCaig may have paIiicipated in official actions, decisions or recommendations that could have resulted
in financial benefits or avoidance of financial detriments to her or a business with which she is associated," the
repOli says.
The repOli also finds that McCaig may have needed to register as a lobbyist, and may also have broken the law
by not filing an Annual Verified Statement of Economic Interest with the ethics commission in 2011,2012 and
2013.
"It appears Ms. McCaig may have been a lobbyist," the report says.
According to the report, McCaig refuted the allegations. She said she never talked to or wrote legislative or
executive officials "to influence or attempt to influence legislative action." McCaig instead writes that she only
worked on a legislative strategy and provided factual infOlmation to lawmakers.
3
KIL_PSU_ 003921
However, the review notes that McCaig's own contract with David Evans and Associates indicates that the
CRC, the Oregon and Washington departments oftranspOliation and DEA "were apparently to receive
assistance in gaining a legislative result."
Oregon Government Ethics Commission Executive Director Ron Bersin says investigators will finish their work
within 180 days.

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Kitzhaber's Top Columbia River Crossing Adviser, Patricia McCaig,
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Subject: Fwd: Change of Administrator Review - aCE
Date: July 12, 20137:18:43 PM PDT
To: Mike Greenfield <orgreenfield@comcast.net>, Phil Keisling <pkeisling@gmail.com>
Fyi
Subject: FW: Change of Administrator Review - OCE
From: Killgore Sheni A <Sheni.A.Killgore@doc.state.oLus>
To: robsherkg@aol.com
CC:
From: Peters Colette S
Sent: Wednesday, July 10, 2013 4:31 PM
Subject: Change of Administrator Review - OCE
To All Staff,
We wanted to share with you this message that OCE Administrator Ken Jeske sent today to his staff. Mr. Jeske
has a plan in place to follow up on the audit findings and is committed to improving processes and outcomes.
We are pleased to be working alongside OCE as we complete a thorough review of all of DOC and OCE
operations. This process will enable both agencies to clearly focus on outcomes and create a system of
accountability throughout our organizations.
Sincerely,

6
KIL_PSU_ 003924
Colette S. Peters
Director
Mitch Monow
Deputy Director
From: Jeske Ken [mailto:kjeske@oce.oregon.gov]
Sent: Wednesday, July 10, 20134:13 PM
To: _All Staff
Cc: Craig Elizabeth A; Joyce Lisa R; VanPatten Mike; Koval Nicholas G
Subject: FW: Change of Administrator Review - aCE
To All OCE Staff:
With the change of OCE administrator in March, the Department of Conections Audit
Committee asked DOC Internal Audits to conduct a change of administrator review (attached).
The OCE administrator sits on the DOC Audit Committee.
The Internal Audit team modeled its review on the Secretary of State Audit Division's procedure
for a change of administrator audit (as described in ORS 297.210(2)).
The audit reviewed six elements:
1. Former administrator's employment history
2. Access to assets
3. Access to computer systems
4. Travel and reimbursements
5. Payroll and severance
6. Contracts
The auditors found no issues with items 1 through 5, but did find potential conflicts of interest
and other issues relating to recent OCE contracts. I have asked the Secretary of State Audits
Division to conduct a follow up audit on these issues.
7
KIL_PSU_ 003925
This audit repOli comes at an important time for our organization as we are thoughtfully
incorporating the work we are doing with Mass Ingenuity in focusing our effOlis on evaluating
our current govemance structure, roles, and processes to address potential risks identified
through the discovery. In March, OCE began phase one of our one-year plan to complete an
OCE business assessment, develop an implementation plan, and deploy our new strategies
designed to establish a new and improved operating model and better align with our mission.
In the end, OCE will have a viable business plan built on best practices and stronger
relationships with our partners. I look forward to working alongside you to build a stronger OCE.
Sincerely,
Ken Jeske
Administrator
Subject: Revised analysis
Date: July 13, 2013 11 :51 :33 AM PDT
To: Mike Greenfield <orgreenfield@comcast.net>, Phil Keisling <pkeisling@gmail,com>
I conected a few date typos. The attachments that you already have will work with this document.
8
KIL_PSU_ 003926
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
26
SOS Email.pdf; Shannon Greenfield.pdf
Subject: Re: Revised analysis
Date: July 13, 2013 12:06:41 PM PDT
FyI.. .. Neil Bryant and Les have now contacted me .....
On luI 13, 2013 12:00 PM, "Mike and Patty" <orgreenfield@comcast.net> wrote:
Thanks'
On luI 13, 2013, at 11 :51 AM, Rob & Sherri wrote:
1 corrected a few date typos. The attachments that you already have will work with this document.
<Analysis of OCE Change of Administrator Review Rev.l.doc>
Date: July 13, 2013 12:31 :56 PM PDT
Neil is pissed (I gave him the report) and Les will take a look at it but he is on vacation until August 15. Phil
needs to get WW to run a story I'Conections Director Abused Power" ......
On Sat, luI 13, 2013 at 12:24 PM, Mike Greenfield <orgreenfield@comcast.net> wrote:
Anything interesting?
Sent from my iPhone
1
KIL_PSU_ 003927
On Jul13, 2013, at 12:06 PM, "Rob & Sherri" <robsherkg@gmail.com> wrote:
On Jul13, 2013 12:00 PM, "Mike and Patty" <orgreenfield@comcast.net> wrote:
Thanks
On Jul13, 2013, at 11:51 AM, Rob & Sherri wrote:
I corrected a few date typos. The attachments that you already have will work with this
document.
<Analysis of OCE Change of Administrator Review Rev.1.doc>
From: llrobsherkg@aol,com
ll
<robsherkg@aol,com>
Subject: Fwd: (America's News) Construction program at women's prison in
Oregon provides hope
Date: July 15, 20138:02:19 PM PDT
Colettes unethical program ...
Sent fi'am my Verizan Wireless 4G LTE DROID
Subject: FW: (America's News) Construction program at women's prison in Oregon provides hope
From: Killgore Sherri A <Sherri.A.Killgore@doc.state.or.us>
CC:
From: Reynolds Vicki S
To: DL CCCF ALL DOC STAFF
FYI
2
KIL_PSU_ 003928
Construction program at women's prison in Oregon provides hope
Daily Journal of Commerce (Portland, OR) - Friday, July 5,2013
Author: Inka 8ajandas
Heather Duncan almost forgets where she is when she's helping build a house inside a cavernous
workspace at Coffee Creek Correctional Facility.
Instead of staying idle while serving time at the women's prison in Wilsonville, Duncan, 35, said she
prefers to join other inmates in the Small Tools construction program.
"In here, we don't feel like we are in prison," she said.
Duncan is among 24 inmates enrolled in the four-month Oregon Bureau of Labor and Industries
certified pre-apprenticeship construction program. They are the second class to go through the
course, which started this past November through a partnership between Oregon Corrections
Enterprises, a state agency that provides jobs and vocational training to inmates, and the Oregon
AFL-CIO federation of unions.
"This program gives you something you can bring into the world," Duncan said. "Since I've beenin\"it,
I've had so many dreams. It means a lot to me."
Oregon building industry union members help teach the course and see it as a way to recruit more
. women with construction experience into their paid apprenticeship programs. As long as the Coffee
Creek inmates show promise and a strong work ethic, being a felon won't stop them from finding
employment in the construction industry upon release, union representatives said.
Mark Warne, Oregon AFL-CIO labor liaison, was instrumental in starting Small Tools at Coffee
Creek. He said the course helps inmates learn whether they can handle construction labor and which
trade may be the best fit. Small Tools participants also gain advantageous knowledge and work
experience, he added.
"They're pretty close to being job-ready," Warne said. "They're doing things that they never thought
they could do, like installing doors (and) hanging shingles."
Warne, who served on an advisory board for OCE, said he modeled the program after one he tried to
get off the ground when he worked for the Colorado Department of Corrections.
"I said, I want to go with something that will give (inmates) real work experience and lead to a job" he
said.
A career in construction is an appealing opportunity for a woman recently released from prison,
Warne said. Along with living expenses, many have to pay restitution and for drug treatment or child
support, he said.
"It provides a real living-wage job to someone who is on parole," Warne said. "Most of these women
3
KIL_PSU_ 003929
are coming out being head of household."
Enthusiasm building at Coffee Creek
Small Tools is the most popular vocational program at Coffee Creek, which also offers textile and
computer-aided drawing courses, aCE General Manager Dave Conway said. The first class of 16
inmates graduated from the program in March, and one graduate, released in May, has already been
offered a spot in a carpentry apprenticeship program, Conway said.
He said that without advertising he's already received 30 applications for 24 slots in the programs
next session, which will start in August.
"We're really, really excited about this program," Conway said.
Autumn Warren, 37, one of the inmates taking the course, said word spread quickly through Coffee
Creek about the opportunity.
"Everybody in the rest of the prison is so hyped up about it and asking about it," she said. "The way
we talk about it they're like, Wow. They're actually doing something."
The course gives inmates a general overview of the building trades, including basic training in
carpentry, electrical wiring, roofing, insulation, painting and flooring, Conway said. By the end of four
months, participants earn 256 hours of hands-on training that can be applied toward entrance in a
building trade apprenticeship, he said.
To qualify for the program, inmates must be approaching their release date, possess a high school
diploma or GED and have at least six months of good behavior. Preference is given to inmates who
have a high risk of reoffending upon release.
The program is intended to show inmates that they can find rewarding and high-paying construction
jobs and don't need to turn back to crime, Conway said.
"We want to target those women," he said.
Bringing construction inside walls
Setting inmates out on a meaningful career path has been worth the trouble of setting up a
construction program inside a prison, Conway said.
While giving a tour of the workshop, he pointed out a storage closet where the spot for each tool is
outlined in red. If one of those red marks is empty at the end of class, the inmates are searched until
the missing tool is found, Conway said.
The program hasn't experienced any disciplinary problems, he added.
Warne said an added benefit of the Small Tools program is that it encourages good behavior because
inmates must maintain clear conduct to stay in it.
4
KIL_PSU_ 003930
"If you keep an inmate busy, they stay out of trouble," he said.
Along with securing tools, program officials had to consider how to avoid sparks from power saws
setting off the prison's fire alarms, Conway said. To solve this problem, aCE got permission from
Coffee Creek to build a fenced outdoor area where inmates can cut wood safely, he said.
Warne said he was pleased at how closely the Coffee Creek workshop resembles a real construction
job site.
"We were able to bring a lot of tools that we were surprised we were able to bring in," he said. "(The
inmates) were working with tools that are deadly, but you can't give them the experience if you don't
put the tools in their hands."
Experience leads to confidence
Course instructor Jen Netherwood worked as a carpenter remodeling homes for eight years before
she started teaching at Coffee Creek six months ago.
She said the inmates realize the value of the program and take it seriously.
"I don't see anybody trying to cut corners and cheat; they really are wanting to get as much out of it
as they can," she said.
The first unit of the course is construction math, which intimidates many of thewomen who haven't
been in school for a while, Netherwood said. After a few days, doubts of their abilities dissipate, she
said.
"They're surprised to see thatthey can do the math," Netherw00d said. "The first time they actually
put anything together, then that's just the icing on the cake."
The women also learn how to work as a team and solve problems creatively, she said.
Netherwood teaches two four-hour classes that are a mix of classroom time and hands-on practice.
Many of the women come back after their class ends to keep working, she said. One of her goals is to
make the prison workshop feel as professional and true to life as possible.
"My job is to show what it's like and how you have to act on a construction site," she said. "So much
about teaching construction is teaching people how to think, going from a blueprint to a 3-D building."
In her classes, Netherwood said she places huge emphasis on work ethic.
"When you get on the job site the number one thing that the crew of mostly men want to know is are
you there to work hard?" she said.
Each class is building two 8-foot-by-1 O-foot houses to test their skills. The houses are collapsible so
they can be transported to the aCE headquarters in Salem, where they are reassembled by male
inmates, Conway said. A couple of nonprofit organizations in Eugene have expressed interest in
using the houses as housing for homeless individuals, he said.
Duncan said building the houses makes the course more valuable.
s
KIL_PSU_ 003931
"I like that we have a class and then we get to do it hands-on and we feel like we're accomplished
something when we're done," she said.
Tricia Haslett, 31, said she feels just like any other construction student.
"They're willing to not judge us as felons," she said. "Who knew we'd be able to walk around wearing
tool belts?"
Haslett said she's amazed at how much she's learned.
"It gave me a lot of confidence," she said. "I can build a house."
Warren said she hadn't realized what she was capable of until she took the course.
"I underestimated my ability," she said. "That just opens it up for so many things."
Warren added that she believes construction jobs will be available for her and other program
graduates.
,
"We've lucked out on the timing," she said. "Now things are starting to boom again with the
economy."
Prospects after time in prison
Netherwood said she believes Small Tools graduates have a good chance of landing
apprenticeships.
"I really do see qualified candidates in here right now," she said.
Bridget Quinn, a journeyman electrician and workforce development coordinator with the NECA-
IBEW Electrical Training Center in Portland, helped teach the inmates the basics of electrical work.
She said her union was happy to help out with the Small Tools program.
"We see it as reaching out to a demographic," Quinn said. "We would like to see more women in our
apprenticeship program."
She said NECA-IBEW becomes more interested in taking on someone as an apprentice when the
person has completed a pre-apprenticeship program like the one at Coffee Creek.
"We invest a lot into our apprenticeships; we give them scholarships," Quinn said. "Someone who has
gone through a pre-apprenticeship program has insights into what construction work is like.
Completing a pre-apprenticeship program shows that they're determined."
Apprenticeship programs offered through the Pacific Northwest Carpenters Institute in Portland have
a 40 percent drop-out rate, carpentry instructor Miguel Montano said. So, apprenticeship applicants
I
who are familiar with the demands of construction are appealing, he said.
Passion and interest also are important, Montano said. He said he's seen plenty while teaching at
Coffee Creek.
6
KIL_PSU_ 003932
"At first, it was just something else that we did as far as recruitment, but when I saw the way the
program was being run and the goals that they had I personally started to care for it quite a bit,"
Montano said. "I felt that I wanted to come back because (the inmates) were just so excited.
"A lot of them were saying, & If I had known there were opportunities like this out there I wouldn't be
here," he added. "It's also learning there's other ways to make a living."
Bob Calwhite, director of the Pacific Northwest Carpenters Institute, said that inmates in the Small
Tools program, if motivated, should be able to find construction jobs after they're released. Being a
felon won't be an issue, he said.
"These are people who made a mistake and if they want to better themselves they should be able to,"
Calwhite said. "In our industry, it doesn't matter if you're hard-working. The biggest thing is for them to
be up front about (being a felon)."
Glimpses of a possible future
Visits to the prison by union construction professionals who were once inmates at Coffee Creek are
an especially powerful reminder for the women in the Small Tools program that an industry career is a
real possibility, Netherwood said.
"I can tell (the inmates) look at these women differently because they've been through this before,"
she said... '4\
Conway said an inmate at the programs first graduation in March said she'd been homeless most of
her life and now knew how to build a home.
"That sent a chill down my spine," he said. "I think we realized we were on to something special."
Duncan said she's grateful that the Small Tools program will make it easier to find work after she's
released from prison.
"This kind of eases the transition," she said.
Bell Anderson, 26, said her first goal after getting out of prison is finding a job.
She hadn't considered seeking a job in construction until enrolling in the Small Tools program. Now
she dreams about becoming an electrician.
"One of the biggest pressures when you're a parolee is: How do I get a job?" Anderson said. "I never
would have thought it feasible, and now I feel 100 percent confident that I'll be able to work in
construction when I get out."
It's nice to have hope, she said.
"From the time I got in that's all I've wanted, was to get a job," Anderson said. "I just feel optimistic,
and optimism is hard to come by here. I have a plan."
2013 Dolan Media Newswires. All Rights Reserved.
7
KIL_PSU_ 003933
Index Terms: General news; News
Record Number: 823083
Copyright, 2013, Daily Journal of Commerce (Portland, OR)
Tracy Jenne
Oregon Dept. of Corrections
Gov't Efficiencies & Communications Office
Dome Building
2575 Center St. Ne
Salem, OR 97301
ph: (503) 945-9999
tracy.l. ienne@doc.state.or.lls
.r iJ.
Subject: Another Article
Date: July 16, 2013 9:30:06 AM PDT
.'j!
FYI. .. Another article
Department of Corrections addresses negative audit
DOC develops plan after report shows several issues
Jill. 16,20136:16 AM I
Written by
8
KIL_PSU_ 003934
Hannah Hoffman
Statesman Journal
The agency that manages Oregon's inmate worker program has requested an audit of itself from the Secretary
of State's office in response to an unflattering internal repOli released last week that found several conflicts of
interest in agency contracts.
At the same time, Department of Corrections Director Colette Peters said Oregon C011'ections Enterprises, the
inmate worker program, has been included in a department-wide review and restructuring, which she said
should solve many ofthe communication and relational problems between the depmiment and its partner
agency.
"Traditionally, we've lived in silos," Peters said, and that's about to come to an end. It's time to expect the
department's divisions and OCE to all work collaboratively, she said.
"OCE has had its trials and tribulations, but we have a lot to work with," Peters said.
The past six months have revealed a series of problems between the DOC and OCE, which is a semi-
independent agency that is expected to be self-sustaining but whose administrator answers to the DOC director.
Peters fired former OCE Administrator Robert Killgore ShOlily after the Dep[tliment of Justice investigation
into the depmiment, which Killgore had initiated, although Peters said the firing and investigation were not
linked.
Killgore contended that the C011'ections Department was asking his agency to pay for items it shouldn't, as well
as bullying leaders into hiring people they didn't want. He said DOC officials were using OCE as a "slush fund"
and accused DOC Deputy Director Mitch Morrow of forcing Killgore's agency to hire and give a raise to
M011'0w's son.
The investigation found no criminal activity but did express concern about the relationship between corrections
and Oregon C011'ections Enterprises.
Peters hired Ken Jeske, 46, to replace Killgore. He started July 1, coming to the DOC from the Oregon Youth
Authority, where he was the administrator of its professional standards office. She also ordered an internal
"management review" of OCE after Killgore left to make sure everything was operating correctly and prepare
for Jeske's entry.
(Page 2 of2)
The review found no problems with Killgore's exit from the agency, but identified three conflicts of interest in
the contracts. Investigators said some of the contracts Killgore approved contained conflicts of interest because
they benefited members of the OCE advisory council.
The council has no decision-making power and serves to advise the OCE administrator on policies concerning
the operation of the agency. It consists of at least three members, who represent the banking and finance
industry, organized labor and private industry.
9
KIL_PSU_ 003935
Jeske said .he has asked the Secretary of State's audit division to do a thorough review of OCE, including the
conflicts of interest and all the other policies and procedures currently in place.
It is meant to be a thoughtful, systematic response "rather than a knee-jerk reaction to a bad repOli," he said.
For her pmi, Peters is including OCE in the organization review.
The review is a systematic look at how each part of the DOC fits into its overarching goals and its basic
functions. The idea, she said, is for each division of the department to understand how they interact with each
other and how they can work together to accomplish what the depmiment needs to do. Once it's finished, the
DOC executive team will meet quarterly to review whether goals are being met.
For example, OCE might be a big player in helping inmates retUlTI to society, but it may have a very small role
in keeping inmates healthy. The idea is for Jeske to understand how his agency fits together with the DOC.
Peters said she hopes this plan will solve many of the problems Killgore experienced and raised in his complaint
to the Justice Department.
"The lack of connectivity with (OCE) is where we've had our problems," she said.
hhoffman@StatesmanJournal.com, (503) 399-6719 01' follow on Twitter @HannahKHoffman
Page
Previous
Begin forwarded message: .
Subject:. SOS Email
Date: July 16, 2013 10:39:31 AM PDT
Attached is the email that documents an Advisory Council business arrangement.
From: IIRob & Sherri" <robsherkg@gmail,com>
Subject: Shannon Greenfield email
10
KIL_PSU_ 003936
Withem Jacky
From:
Sent:
To: Lippold Steve M
Subject: Additional email
Attachments: Change of Administrator Review OCE.pdf; Analysis of aCE Change of Administrator
Review Rev.1.doc; SOS Email.pdf; Shannon Greenfield.pdf
Subject: Fwd: Change of Administrator Review - aCE
Date: July 12, 2013 7: 18:43 PM PDT
Fyi
Original Message --------
Subject: FW: Change of Administrator Review - OCE
From: Killgore Sherri A <Sherri.A.Killgore@doc.state.oLus>
CC:
From: Peters Colette S
Subject: Change of Administrator Review - OCE
To All Staff,
We wanted to share with you this message that OCE Administrator Ken Jeske sent today to his staff. Mr. Jeske
has a plan in place to follow up on the audit findings and is committed to improving processes and outcomes.
We are pleased to be working alongside OCE as we complete a thorough review of all of DOC and OCE
operations. This process will enable both agencies to clearly focus on outcomes and create a system of
accountability throughout our organizations.
1
KIL_PSU_ 003937
Colette S. Peters
Director
Mitch Monow
Deputy Director
From: Jeske Ken [mailto:kjeske@oce.oregon.gov]
To: _All Staff
Cc: Craig Elizabeth A; Joyce Lisa R; VanPatten Mike; Koval Nicholas G
Subject: FW: Change of Administrator Review - aCE
To All aCE Staff:
With the change of OCE administrator in March, the Department of Conections Audit
Committee asked DOC Internal Audits to conduct a change of administrator review (attached). '
, The OCE administrator sits on the DOC Audit Committee.
The Internal Audit team modeled its review on the Secretary of State Audit Division's procedure
for a change of administrator audit (as described in ORS 297.210(2)).
The audit reviewed six elements:
1. Former administrator's employment history
2. Access to assets
3. Access to computer systems
4. Travel and reimbursements
5. Payroll and severance
6. Contracts
The auditors found no issues with items 1 through 5, but did find potential conflicts of interest
and other issues relating to recent OCE contracts. I have asked the Secretary of State Audits
Division to conduct a follow up audit on these issues.
2
KIL_PSU_ 003938
This audit repOli comes at an impOliant time for our organization as we are thoughtfully
incorporating the work we are doing with Mass Ingenuity in focusing our effOlis on evaluating
our CU11'ent governance structure, roles, and processes to address potential risks identified
through the discovery. In March, OCE began phase one of our one-year plan to complete an
OCE business assessment, develop an implementation plan, and deploy our new strategies
designed to establish a new and improved operating model and better align with our mission.
In the end, OCE will have a viable business plan built on best practices and stronger
relationships with our partners. I look forward to working alongside you to build a stronger OCE.
Sincerely,
Ken Jeske
Administrator
Subject: Revised analysis
Date: July 13, 2013 11 :51 :33 AM PDT
I corrected a few date typos. The attaclunents that you already have will work with this document.
Date: July 13, 2013 12:06:41 PM PDT
Thanks
On Jul13, 2013, at 11:51 AM, Rob & Shel1'i wrote:
I corrected a few date typos. The attachments that you already have will work with this document.
<Analysis of OCE Change of Administrator Review Rev.l.doc>
3
KIL_PSU_ 003939
From: IIRob & Sherrill <robsherkg@gmail,com>
Date: July 13, 2013 12:31 :56 PM PDT
Neil is pissed (I gave him the report) and Les will take a look at it but he is on vacation until August 15. Phil
needs to get WW to run a story "Corrections Director Abused Power" ..... .
On Sat, Jul13, 2013 at 12:24 PM, Mike Greenfield <orgreenfield@comcast.net> wrote:
Anything interesting?
Sent from my iPhone
On Jul13, 2013, at 12:06 PM, "Rob & Sherri" <robsherkg@gmail.com>wrote:
Thanks
On Jul13, 2013, at 11:51 AM, Rob & ShelTi wrote:
, 'r
I corrected a few date typos. The attachments that you already have will work with this
document.
<Analysis ofOCE Change of Administrator Review Rev. 1. doc>
From: IIrobsherkg@aol.comli <robsherkg@aol.com>
Subject: Fwd: (America's News) Construction program at women's prison in
Oregon provides hope
Date: July 15, 2013 8:02:19 PM PDT
Colettes unethical program ...
Sent fi'om my Verizon Wireless 40 LTE DROID
Subject: FW: (America'S News) Construction'program at women's prison in Oregon provides hope
From: Killgore Sherri A <Sherri.A.Killgore@doc.state.or.us>
4
KIL_PSU_ 003940
CC:
From: Reynolds Vicki S
To: DL CCCF ALL DOC STAFF
FYI
Construction program at women's prison in Oregon provides hope
Daily Journal of Commerce (Portland, OR) - Friday, July 5, 2013
Author: Inka 8ajandas
Heather Duncan almost forgets where she is when she's helping build a house inside a cavernous workspace
at Coffee Creek Correctional Facility.
Instead of staying idle while serving time at the women's prison in Wilsonville, Duncan, 35, said she prefers to
join other inmates in the Small Tools construction program.
"In here, we don't feel like we are in prison," she said.
Duncan is among 24 inmates enrolled in the four-month Oregon Bureau of Labor and Industries certified pre-
apprenticeship construction program. They are the second class to go through the course, which started this
past November through a partnership between Oregon Corrections Enterprises, a state agency that provides
jobs and vocational training to inmates, and the Oregon AFL-CIO federation of unions.
"This program gives you something you can bring into the world," Duncan said. "Since I've been in it, I've had
so many dreams. It means a lot to me."
Oregon building industry union members help teach the course and see it as a way to recruit more women
with construction experience into their paid apprenticeship programs. As long as the Coffee Creek inmates
show promise and a strong work ethic, being a felon won't stop them from finding employment in the
construction industry upon release, union representatives said.
Mark Warne, Oregon AFL-CIO labor liaison, was instrumental in starting Small Tools at Coffee Creek. He said
the course helps inmates learn whether they can handle construction labor and which trade may be the best fit.
Small Tools participants also gain advantageous knowledge and work experience, he added.
"They're pretty close to being job-ready," Warne said. "They're doing things that they never thought they could
do, like installing doors (and) hanging shingles."
Warne, who served on an advisory board for OCE, said he modeled the program after one he tried to get off
the ground when he worked for the Colorado Department of Corrections.
"I said, I want to go with something that will give (inmates) real work experience and lead to a job" he said.
A career in construction is an appealing opportunity for a woman recently released from prison, Warne said.
Along with living expenses, many have to pay restitution and for drug treatment or child support, he said.
"It provides a real living-wage job to someone who is on parole," Warne said. "Most of these women are
coming out being head of hoUsehOld."
5
KIL_PSU_ 003941
Enthusiasm building at Coffee Creek
Small Tools is the most popular vocational program at Coffee Creek, which also offers textile and computer-
aided drawing courses, OCE General Manager Dave Conway said. The first class of 16 inmates graduated
from the program in March, and one graduate, released in May, has already been offered a spot in a carpentry
apprenticeship program, Conway said.
He said that without advertising he's already received 30 applications for 24 slots in the programs next session,
which will start in August.
"We're really, really excited about this program," Conway said.
Autumn Warren, 37, one of the inmates taking the course, said word spread quickly through Coffee Creek
about the opportunity.
"Everybody in the rest of the prison is so hyped up about it and asking about it," she said. "The way we talk
about it they're like, Wow. They're actually doing something."
The course gives inmates a general overview of the building trades, including basic training in carpentry,
electrical wiring, roofing, insulation, painting and flooring, Conway said. By the end of four months, participants
earn 256 hours of hands-on training that can be applied toward entrance in a building trade apprenticeship, he
said.
To qualify forthe, program , inmates must be approaching their release date, possess a high school diploma or
GED and have at least six months of good behavior. Preference is given to inmates who have a high risk of
reoffending upon release.
The program is intended. to show inmates that they can find rewarding and high-paying construction jobs and
don't need to turn back to crime, Conway said.
"We want,to target those women," he said.
Bringing construction inside walls
Setting inmates out on a meaningful career path has been worth the trouble of setting up a construction
program inside a prison, Conway said.
While giving a tour of the workshop, he pointed out a storage closet where the spot for each tool is outlined in
red. If one of those red marks is empty at the end of class, the inmates are searched until the missing tool is
found, Conway said.
The program hasn't experienced any disciplinary problems, he added.
Warne said an added benefit of the Small Tools program is that it encourages good behavior because inmates
must maintain clear conduct to stay in it.
"If you keep an inmate busy, they stay out of trouble," he said.
Along with securing tools, program officials had to consider how to avoid sparks from power saws setting off
the prison's fire alarms, Conway said. To solve this problem, OCE got permisSion from Coffee Creek to build a
fenced outdoor area where inmates can cut wood safely, he said.
6
KIL_PSU_ 003942
Warne said he was pleased at how closely the Coffee Creek workshop resembles a real construction job site.
"We were able to bring a lot of tools that we were surprised we were able to bring in," he said. "(The inmates)
were working with tools that are deadly, but you can't give them the experience if you don't put the tools in their
hands."
Experience leads to confidence
Course instructor Jen Netherwood worked as a carpenter remodeling homes for eight years before she started
teaching at Coffee Creek six months ago.
She said the inmates realize the value of the program and take it seriously.
"I don't see anybody trying to cut corners and cheat; they really are wanting to get as much out of it as they
can," she said.
The first unit of the course is construction math, which intimidates many of the women who haven't been in
school for a while, Netherwood said. After a few days, doubts of their abilities dissipate, she said.
"They're surprised to see that they can do the math," Netherwood said. "The first time they actually put
anything together, then that's just the icing on the cake."
The women also learn how to work as a team and solve problems creatively, she said.
Netherwood teaches two four-hour classes that are a mix of classroom time and hands-on practice. Many of
the women come back after their class ends to keep working;. she said. One of her goals is to make the prison
workshop feel as professional and true to life as possible.
"My job is to show what it's like and how you have to act on a construction site," she said. "So much about
teaching construction is teaching people how to think, going from a blueprint to a 3-D building."
In her classes, Netherwood said she places huge emphasis on work ethic.
"When you get on the job site the number one thing that the crew of mostly men want to know is are you there
to work hard?" she said.
Each class is building two 8-foot-by-1 O-foot houses to test their skills. The houses are collapsible so they can
be transported to the OCE headquarters in Salem, where they are reassembled by male inmates, Conway
said. A couple of nonprofit organizations in Eugene have expressed interest in using the houses as housing for
homeless individuals, he said.
Duncan said building the houses makes the course more valuable.
"I like that we have a class and then we get to do it hands-on and we feel like we're accomplished something
when we're done," she said.
Tricia Haslett, 31, said she feels just like any other construction student.
"They're willing to not judge us as felons," she said. "Who knew we'd be able to walk around wearing tool
belts?"
Haslett said she's amazed at how much she's learned.
"It gave me a lot of confidence," she said. "I can build a house."
7
KIL_PSU_ 003943
Warren said she hadn't realized what she was capable of until she took the course.
"I underestimated my ability," she said. "That just opens it up for so many things."
Warren added that she believes construction jobs will be available for her and other program graduates.
"We've lucked out on the timing," she said. "Now things are starting to boom again with the economy."
Prospects after time in prison
Netherwood said she believes Small Tools'graduates have a good chance of landing apprenticeships.
"I really do see qualified candidates in here right now," she said.
Bridget Quinn, a journeyman electrician and workforce development coordinator with the NECA-IBEW
Electrical Training Center in Portland, helped teach the inmates the basics of electrical work. She said her
union was happy to help out with the Small Tools program.
"We see it as reaching out to a demographic," Quinn said. "We would like to see more women in our
apprenticeship program."
She said NECA-IBEW becomes more interested in taking on someone as an apprentice when the person has
completed a pre-apprenticeship program like the one at Coffee Creek.
"We invest a lot into our apprenticeships; we give them scholarships," Quinn said. "Someone who has gone
through a pre-apprenticeship program has insights into what construction work is like .. Completing a pre- 'il
apprenticeship program shows that they're determined."
Apprenticeship programs offered through the Pacific Northwest Carpenters Institute in Portland have a 40
. percent drop-out rate, carpentry instructor Miguel Montano said. So, apprenticeship applicants who are familiar.
,with the demands of construction are appealing, he said.
Passion and interest also are important, Montano said. He said he's seen plenty while teaching at Coffee
Creek.
"At first, it was just something else that we did as far as recruitment, but when I saw the way the program was
being run and the goals that they had I personally started to care for it quite a bit," Montano said. "I felt that I
wanted to come back because (the inmates) were just so excited.
"A lot of them were saying, & If I had known there were opportunities like this out there I wouldn't be here," he
added. "It's also learning there's other ways to make a living."
Bob Calwhite, director of the Pacific Northwest Carpenters Institute, said that inmates in the Small Tools
program, if motivated, should be able to find construction jobs after they're released. Being a felon won't be an
issue, he said.
"These are people who made a mistake and if they want to better themselves they should be able to," Calwhite
said. "In our industry, it doesn't matter if you're hard-working. The biggest thing is for them to be up front about
(being a felon)."
Glimpses of a possible future
'Visits to the prison by union construction professionals who were once inmates at Coffee Creek are an
especially powerful reminder for the women in the Small Tools program that an industry career is a real
8
KIL_PSU_ 003944
possibility. Netherwood said.
"I can tell (the inmates) look at these women differently because they've been through this before," she said.
Conway said an inmate at the programs first graduation in March said she'd been homeless most of her life
and now knew how to build a home.
"That sent a chill down my spine," he said. "I think we realized we were on to something special."
Duncan said she's grateful that the Small Tools program will make it easier to find work after she's released
from prison.
"This kind of eases the transition," she said.
Bell Anderson, 26, said her first goal after getting out of prison is finding a job.
She hadn't considered seeking a job in construction until enrolling in the Small Tools program. Now she
dreams about becoming an electrician.
"One of the,biggest pressures when you're a parolee is: How do I get a job?" Anderson said. "I never would
have thought it feasible, and now I feel 100 percent confident that I'll be able to work in construction when I get
out."
It's nice to have hope, she said.
"From the time I got in that's all I've wanted, was to get a job," Anderson said. "I just feel optimistic, and
optimism is hard to. come by here. I have a plan."
2013 Dolan Media Newswires. All Rights Reserved.
Index Terms: General news; News
Record Number: 823083
Copyright, 2013, Oai/yJournal of Commerce (Portland, OR)
Tracy Jenne
Oregon Dept. of Corrections
Gov't Efficiencies & Communications Office
Dome Building
2575 Center St. Ne
Salem, OR 97301
ph: (503) 945-9999
tracy.l.j enne@doc.state.o1". us
Subject: Another Article
Date: July 16, 2013 9:30:06 AM PDT
9
KIL_PSU_ 003945
FYI. .. Another article
Department of Corrections addresses negative audit
DOC develops plan after report shows several issues
Jul. 16,2013 6:16 AM I
Written by
Hannah Hoffman
Statesman Journal
The agency that manages Oregon's inmate worker program has requested an audit of itself from the Secretary
of State's office in response to an unflattering internal repOli released last week that found several conflicts of
interest in agency contracts.
At the same time, Depatiment of Corrections Director Colette Peters said Oregon Corrections Enterprises, the
inmate worker program, has been included in a depatiment-wide review and restructuring, which she said
should solve many of the cOmmunication and relational problems between the department and its partner
agency.
"Traditionally, we've lived in silos," Peters said, and that's about to come to an end. It's time to expect the
depatiment's divisions and OCE to all work collaboratively, she said.
"OCE has had its trials and tribulations, but we have a lot to work with," Peters said.
The past six months have revealed a series of problems between the DOC and OCE, which is a semi-
independent agency that is expected to be self-sustaining but whose administrator answers to the DOC director.
Peters fired former OCE Administrator Robert Killgore shortly after the Depatiment of Justice investigation
into the department, which Killgore had initiated, although Peters said the firing and investigation were not
linked.
Killgore contended that the Corrections Depatiment was asking his agency to pay for items it shouldn't, as well
as bullying leaders into hiring people they didn't want. He said DOC officials were using OCE as a "slush fund"
and accused DOC Deputy Director Mitch Morrow of forcing Killgore's agency to hire and give a raise to
Morrow's son.
The investigation found no criminal activity but did express concern about the relationship between corrections
and Oregon Corrections Enterprises.
Peters hired Ken Jeske, 46, to replace Killgore. He started July 1, coming to the DOC from the Oregon Youth
Authority, where he was the administrator of its professional standards office. She also ordered an internal
"management review" of OCE after Killgore left to make sure everything was operatingc011'ectly and prepare
for Jeske's entry.
10
KIL_PSU_ 003946
(Page 2 of2)
The review found no problems with Killgore's exit from the agency, but identified three conflicts of interest in
the contracts. Investigators said some of the contracts Killgore approved contained conflicts of interest because
they benefited members of the OCE advisory council.
The council has no decision-making power and serves to advise the OCE administrat0r on policies concerning
the operation of the agency. It consists of at least three members, who represent the banking and finance
industry, organized labor and private industry.
Jeske said he has asked the Secretary of State's audit division to do a thorough review of OCE, including the
conflicts of interest and all the other policies and procedures currently in place.
It is meant to be a thoughtful, systematic response "rather than a knee-jerk reaction to a bad report," he said.
For her part, Peters is including OCE in the organization review.
The review is a systematic look at how each part of the DOC fits into its overarching goals and its basic
functions. The idea, she said, is for each division of the department to understand how they interact with each
other and how they can work together to accomplish what the depatiment needs to do. Once it's finished, the
DOC executive team will meet quarterly to review whether goals are being met.
For example, OCE might be a big player in helping inmates return to society, but it may have a very small role
in keeping inmates healthy. The idea is for Jeske to understand how his agency fits together with the DOC.
Peters said she hopes this plan will solve many of the problems Killgore experienced and raised in his complaint
to the Justice Depatiment.
"The lack of connectivity with (OCE) is where we've had our problems," she said.
hhoffman@StatesmanJournal.com, (503) 399-6719 or follow on Twitter @HannahKHoffman
Page
Previous
Subject: SOS Email
Date: July 16, 2013 10:39:31 AM PDT
Attached is the email that documents an Advisory Council business anangement.
Subject: ShannQ" Greenfield email
11
~ J
KIL_PSU_ 003947
12
KIL_PSU_ 003948
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
,
Saturday, October 05, 2013 3:03 PM
Lippold Steve M
As discussed 1 of 2
Memorandum of Record jan 23.doc; PSU Project Assignments.doc; genc5433.doc; DOC
and OCE Letter of Agreement 0212 (3).doc; 2.23.12 Summary of Co-Chair 2011-13
Budget Rebalance Plan.pdf; Memo to Killgore (00150252).pdf; GP-6 SAS 114 during
planning.pdf; Disclosure C - Violations of Legal Provisions.pdf; Mail Attachment.eml;
OCE Administration_20120821_160634.pdf; Mail Attachment.eml; OCE Administration_
20120821_160634.pdf; OCE Administration_20120822_122612.pdf; Mail Attachment.eml;
OCE Phase II 8-27-12.pdf; Description cidimage002jpg@01CCE814.2FCDD3FO; DOC
Promotions - Final.xls
I agree. Tomorrow I am going to draft an email and tell him no more and that if he would like we can discus
this with SOS and get a formal opinion. I will email it to you.
Sent from my iPhone
On Jan 17,2012, at 4:32 PM, "Mike and Patty" <orgreenfield@comcast.net> wrote:
Rob:
KIL_PSU_ 003949
DOC W&M process and that body expects to review ALL expenditures using the DAS
expenditure outside ofthe Legislature's budget approval and reporting process.
DOC can test that theory by sending a memo to their LOF analyst informing him or her that OCE
Freddy Webb Petite lost her job as a state depmiment manager for purchasing fancy day-timers
Mike
On Jan 17,2012, at 3:58 PM, Killgore Robeli wrote:
Subject: Memo
To: Mike C?reenfield <orgreenfield@comcast.net>
Hi Marcus,
Attached you will find the project scope in which Laura & I assigned potential aCE personnel as references for the major
Thanks,
Rob
2
KIL_PSU_ 003950
The new DOC director and Mitch Moll'OW leaned on Rob very hard this morning. Contract is clearly in danger
They may cancel;
time and work.
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KIL_PSU_ 003951
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Portland Business Journal: PSU builds suppOli for urban renewal, expansion
5
KIL_PSU_ 003953
go to news
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Wednesday, Feb 8
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Schools Making a Difference Portraits of Excellence, Engagement, and Equity
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2012
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Phone: (503) 725-8168
Mobile: (503) 997-6289
6
KIL_PSU_ 003954
Fax: (503) 725-8250
Date: February 8, 2012 1:41: 1 0 PM PST
fyi
Sent: Wednesday, February 08,2012 1:39 PM
Good Afternoon,
but he hopes that we will keep it in plate. I informed him that both of you are very interested in evolving the organization
but you would like some time to work through how apd what we do. He is willing to meet earlier but I told him that you are
Thanks,
Rob
To: 'Morrow Mitch'
Cc: Peters Colette S .
Thanks,
Rob
7
KIL_PSU_ 003955
To: Killgore Robert
Subject: OCE/PSU Contract Issues
Rob,
A draft policy outlining an OCE Advisory Council recruitmenUreview/appointments process
Mitch
p'f)'U;}(I:d bJ'
NEOGOV'
Salary: $238,266.00 - $303,248.00 Annually
~ ~
Print Job Information I 8.QQ.!y
8
KIL_PSU_ 003956
.. Manage and complete necessary financing mechanisms to ensure the financial needs
going basis.
.. Coordinate the development and monitoring of financial information and
.. Oversee the accounting department to ensure proper maintenance of all accounting
.. Oversee the organization's risk and safety management program in a manner that
and federal laws.
.. Oversee the qualitative and quantitative research program for the Port including
business line research, market data, statistical analYSiS, economic impact, and customer
surveys.
.. Oversee the internal audit department of the Port. Provide direct access to the
Oversee the administrative services department of the Port which manages contracts
'Education, Experience/licenses & Certifications:
Bachelor's degree in Finance or Accounting. Master's degree is preferred.
.. Twelve or more year's experience in a senior financial-management role, partnering
CFO or equivalent.
.. Experience with municipal finance, port finance, or airport agreements preferred.
.. CPA preferred.
Experience in strategic planning and execution.
Knowledge of finance, accounting, budgeting, and cost control principles including
projections.
.. Work requires profeSSional written and verbal communication and interpersonal skills.
Ability to motivate teams to produce quality materials within tight timeframes and
meetings.
I Strong problem solving and creative skills and the ability to exercise sound judgment
I Strong interpersonal skills, ability to communicate and manage well at all levels of the
organization.
9
KIL_PSU_ 003957
Subject: Re: aCE
schedule -- thanks.
Phil
Mike
On Feb 8, 2012, at 5:48 PM, Phil Keisling wrote:
Marcus
Mike
Phil Keisling
Mark O.'Hatfield School of Government
10
KIL_PSU_ 003958
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
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0 access my records
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KIL_PSU_ 003959
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12
KIL_PSU_ 003960
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Major employers head to Portland State Feb. 14 and 15 for PSU's largest career fairs of the year
A panel discussion of race, jobs and education
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Events
Thursday, Feb 9
Thursday, Feb 9
Thursday, Feb 9
Healthcare MBA Information Session
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13
KIL_PSU_ 003961
Mr. Roboto
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Thanks,
Rob
14
KIL_PSU_ 003962
To: Killgore Robert
Sent from my iPad
On Feb 9, 2012, at 7:03 AM, Killgore Robert <rkillgore@oce.oregon.gov> wrote:
<imageOO1.gif>
Salary: $238,266.00 - $303,248.00 Annually
? Manage and complete necessary financing mechanisms to ensure the financial needs
going basis.
? Coordinate the development and monitoring 9f financial information and
? Oversee the accounting department to ensure proper maintenance of all accounting
and federal laws.
surveys.
15
KIL_PSU_ 003963
CFO or equivalent.
? CPA preferred.
projections.
meetings.
organization.
From: Killgore Robert <rkiilgore@oce.oregon.gov>
http://m.statesmanjournal.comitopstories/miicie?a=2012202130311&f=1087
Sent from my iPhone
Date: February 13, 2012 8:28: 14 AM PST
16
. '-;.
KIL_PSU_ 003964
together at coffee creek. It's probably for the best that I didn't get a DOC job. Now go help me get to OY A. ...
Sent from my iPhone
Interesting.
http://m.statesmanjournaLcom/topstories/atiicle?a=20 12202130311&f=1 087
Sent from my iPhone
Yes. Inmate/staff relationships. They had one department that was filming videos ....
Sent from my iPhone
sex payout story together at coffee creek. It's probably for the best that I didn't get a DOC job.
Sent from my iPhone
17
KIL_PSU_ 003965
Interesting.
http://m.statesmanjournal.com/topstories/article?a=201220213031
1&f=1087
Sent from my iPhone
Subject: Re: '78 inmate deaths from 2010-11 not disclos'ed by Corrections
Oh well, I guess that I don't belong in this "family" anymore. Hurry up and find out about OY A. ..
Sent from my iPhone
On Feb 13,2012, at 11 :00 AM, "Killgore Robert" <rkillgore@oce.oregon.gov> wrote:
Sent from my iPhone
18
KIL_PSU_ 003966
best-that I didn't get a DOC job. Now go help me get to OY A. ...
Sent from my iPhone
On Feb 13,2012, at 8:08 AM, "Mike Greenfield" <orgreenfield@comcast.net>
wrote:
Interesting.
http://m.statesmanjournal.com/topstories/article?a=

Sent from my iPhone
I'm sure that my emails to ken will get me further in the ringer if that's possible ... he is meeting with the gov this
morning.
Sent from my iPhcine
19
KIL_PSU_ 003967
Subject: Dept. of Corrections: Multiple prisons could be closed
http://m.statesmanjournal.com/topstories/at1icle?a=2012202150429&f=1087
Sent from my iPhone
.. To: 'Mike Greenfield' <orgreenfield@comcast.net>
this e-mail in error, please advise me immediately by reply e-mail,keep the contents confidential,and
************************************
Thanks,
Rob
From: 130enisch Christian [mailto:christian.boenisch@doj.state.or.us]
20
KIL_PSU_ 003968
Cc: DAVIS Christy
Rob,
subject to the
that,
to relate to
understand and cope with the co'mplexities of the criminal justice system. Unless my understanding is incorrect and it can
, be demonstrated that funding this project is somehow diredi'y related to the implementation, maintenance or development
Date: February 17, 20126:59:40 AM pst'
21
KIL_PSU_ 003969
To: Peters Colette S; 'MolTOW Mitch'
From: paul. weddle@doj .state.or. us [mailto :paul. weddle@doj . state. or. us]
Rob,
Paul J. Weddle, Assistant AttorrieyGeneral
Business Transactions Section,. General Counsel, Oregon Dept. of Justioe
ph: 503-378-6060 fax: 503-378-4517
email: paul.weddle@state.ol..us
Begin forwarded m e ~ s a g e
To: Killgore Robert
22
KIL_PSU_ 003970
From: Mikc Greenfield [mailto:orgreenfield@comcast.net]
To: Killgore Robeli
To: Peters Colette S; 'M011'0W Mitch'
From: pau1.weddle@doj.state.or.us [mailto:pau1.weddle@doj.state.or.us]
To: KILLGORE Robeli D
Rob,
I can do anything fulihel' for you on this.
23
KIL_PSU_ 003971
ph: 503-378-6060 fax: 503-378-4517
<genc5433.doc>
Date: February 17, 2012 8:51 :17 AM PST
seems acceptable to her and doesn't want a repOli that makes her do the right thing if it differs from her personal
To: Killgore Robed
On Feb 17,2012, at 8:44 AM, Killgore Robed wrote:
To: Killgore Robert
, AlthQugh I think it is pretty clear that we shouldn't use ocemnds for golf
& funerals... " "
24
KIL_PSU_ 003972
-----Original
To: Killgore Robeti
From: paul.weddle@doj.state.oLus
[mailto :paul. weddle@doj .state.or. us]
Rob,
for crime
questions, or if
I can do anything futiher for you on this.
Business Transactions Section, General Oregon Dept. of
Justice ...
25
KIL_PSU_ 003973
ph: 503-378-6060 fax: 503-378-4517
<genc5433.doc>
From: Morrow Mitch
Cc: Armenakis Nick
Subject: FW: Advicere: CIP Funding Request
fyi. .. We can discuss at Thursday's meeting.
Thanks,
Rob
Cc: DAVIS Christy
that you have received this e-mail in error, please advise me immediately by reply e-mail, keep the
************************************
26
KIL_PSU_ 003974
Rob,
summarized below:
mandates that, "* * * All income generated from prison work programs shall be kept separate from general fund
(emphasis added).
authority to
states that,
From the text of the letteryou'provided, it appears that OCE (via DOC) is being asked to fund administrative costs
within ODO,C's broad statutory authority, it does not appear to be within OCE's constitutional or statutory authority
them better understand and cppe with the complexities of the criminal justice system. Unless my understanding
implementation, maintenance or development of a prison work program,1 would advise OCE to decline the
Date: February 19, 2012 8:14:00,AM PST
27
KIL_PSU_ 003975
27th, but 11 am on 2122 might work. Work for you?
On 2/17/124:39 PM, Mike and Patty wrote:
Phil
infOlmation, improved operations and insulation against a more hostile review at the hands of the SOS don't
As with other organizations thai: have serious observable problems, DOC has bigger unobserved problems that
hard look at OCE. FaiUng that she'll own what happens next
I'd be happy to drop byfor coffee.
Mike
Mike -- SOl1'y we didn't have a few minutes to chat yesterday to catch up a bit!
Thoughts?
28
KIL_PSU_ 003976
<psu _ signature165x35.gif>
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
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29
KIL_PSU_ 003977
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KIL_PSU_ 003978
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The Oregonian: POliland pianist Darrell Grant assembles the Double Legacy Project to celebrate Black History
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31
KIL_PSU_ 003979
Tuesday. Feb 21
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Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
32
KIL_PSU_ 003980
yes, I can do 10:45 on 2122.
On 2/19/12 11 :05 AM, Mike and Patty wrote:
Phil
Mike
Phil
The relationships between and among the players in OY A, DOC and OCE are fraught with suspicion and
paranoia. I'd strongly advise that you not try to engage in anycommunication outside of meeting with the
will be -interpreted as hostile and threatening. I'd go with informed innocence.
Mike
33
KIL_PSU_ 003981
this effort). But all these catTY some risks, and if you think there's a decent likelihood that this will simply be a
lire set expectations, but proceed" session on March 5, probably better to just wait.
Thoughts?
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
<psu_ signature 165 x3 5. gif>
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Utility Navigation
QuickMenu
34
KIL_PSU_ 003982
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KIL_PSU_ 003983

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36
KIL_PSU_ 003984
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
I'll give Rob a call -- Marcus, perhaps you and I can try to chat with him some time tomorrow, before you leave
Phil and Marcus,
38
KIL_PSU_ 003986
meeting.
Mike
applicable law. If you are not the addressee or it appears from the ,context or otherwise that you have received
this e-mail in e11'or,please advise me immediately by reply e-mail, keep the ,contents confidential, and '
immediately delete the message and any attac1llnents from your system.
************************************
Thanks,
Rob
Cc: DAVIS Christy
Rob,
39
KIL_PSU_ 003987
subject to the
that,
to relate to
, understand and cope with the complexities of the criminal justice system. Unless my understanding is incorrect and it can
be demonl:;trated that funding this project is somehow directly related to the implementation, maintenance or development
could raise serious questions in the event ofan audit, as well as potential personal liability by OCE officials responsible for
authorizing the expenditure. .
Feel free to let me know if you have additional questions or would liketo discuss this further.
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40
KIL_PSU_ 003988
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42
KIL_PSU_ 003990
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POliland State Celebrates Leap Year With Tweetup for Social Media Fans
In downtown POliland, students to lead walking tours for Women's History Month
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43
KIL_PSU_ 003991
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Sent from my iPhone
From: "Crawford Rhonda" <Rhonda.Crawford@doc.state.or.us>
[http://agency.govemmentjo bs. com/images/ Agencylmages/ oregonseal. gifl
STATE OF OREGON
. Grounds Maintenance Worker 2 (Landscaper)
JOB CODE:
DOC 12-0 1720C
OPENING DATE/TIME:
44
KIL_PSU_ 003992
02/23/12 12:00 AM
CLOSING DATE/TIME:
03/06/12 11 :59 PM
SALARY:
$16.68 - $22.90 Hourly
$2,892.00 - $3,970.00 Monthly
$34,704.00 - $47,640.00 Annually
JOB TYPE:
Permanent
LOCATION:
Ontario, Oregon
AGENCY:
C011'ections-Operations
Print Job
Information<htlp:llagency.governmentjobs.com/oregonljob bulletin.cfm?JobID=428535>
I Apply<https:llwww.governrnentjobs.comijobseekers/doApply.cfm?ID=428535&topheader=or
egon& WDDXJ obSearchParams=%3 CwddxPacket%20version%3D%271 %2EO%27%3E%3Che
ader%2F%3E%3Cdata%3E%3Cstruct%3E%3Cvar%20name%3D%27CATEGORYID%27%3E
%3 Cstring%3E%2D 1 %3 C%2Fstring%3E%3 C%2Fvar%3E%3 Cvar%20name%3D%27PROMO
TIONALJOBS%27%3E%3Cstring%3EO%3 C%2Fstring%3E%3 C%2Fvar%3E%3Cvar%20nam
e%3D%27TRANSFER%27%3E%3Cstring%3EO%3C%2Fstring%3E%3C%2Fvar%3E%3Cvar
Fvar%3E%3C%2Fstruct%3E%3 C%2F data%3E%3 C%2FwddxPacket%3 E>
[South Fork Header]
45
KIL_PSU_ 003993
This position vacancy exists within the Physical Plant at the Snake River COlTectional Institution
(SRCI) and is located in Ontario. This recruitment will be used to establish a CUlTent list of
Example of Duties
maintaining lawns, sluubs and trees, coordination of the ilTigation system, and systematic
Description<http://www.oregon. gov/DOC/HRINEOGOVPD/DOC 12-
01720C GMW2pdSRCI.docx>.
Qualifications
* an associate's degree in landscape technology, horticulture, turf management or closely
related field AND eighteen (18) months of landscape experience AND the ability to obtain a
* tlu'ee (3) years oflandscape experience AND the ability to obtain a Public Pesticide
Your license/certification information must be listed in the "Certificates and Licenses" section of
before submission.
as it relates to these qualifications. Failure to provide this information may result in eliminating
your application from further consideration. A resume' will not replace the Work Experience
* * IMPORTANT NOTICE**
Applicant E-Recruit FAQ's web page. Click on the lillie below to go directly to question #14 to
view several internet providers where you can gct a free e-mail account. The State of Oregon
Applicant E-Recruit F AQ's<http://www.oregonjobs.orgIDAS/STJOBS/F AOs.shtml#don'thave>
46
KIL_PSU_ 003994
attach required documents to y ~ r electronic application.
the date of hire.
Note: The Depmiment of C011'ections does not offer visa sponsorships. Within three days of hire,
all applicants will be required to complete the US Department of Justice Form 1-9, confirming
Veterans Preference Information<http://www.oregon. gov/D0 C/HRIV et.shtml>
Employee Benefits with the DepEuiment of
Corrections<http://www . oregon. gOY IDOC/HRlr benefits. shtml>
Model<http://www.oregon. govlDOC/PUBAFF loam welcome.shtml>
Page<http://www.oregon.gov/DOC/HRlcareers.shtml>
Facility<http://www.oregon.gov/DOC/OPS/PRISON/all prisons.shtml>
ATTN: Rhonda Crawford<mailto:rhonda.crawford@doc.state.or.us>
47
KIL_PSU_ 003995
Hi Mike,
This is an article on the. funeral of the fallen officer that we paid for. Do you notice anything in it that goes back to Max?
Yes, this is in the updated internal audit? .
Buddy Herron as 'a hero to us aU'
PENDLETON? The selflessness of an eastern Oregon correctional officer and volunteer firefighter who
48
KIL_PSU_ 003996
More
The Oregonian?s continuing coverage of the stabbing of corrections officer Buddy
security.
McGraw remembered marveling, "How can he be so wide awake at 2 a. m. 7" after an early morning
forgotten. "
Herron was well known in Helix, population 184, for being the Helix Rural Fire
49
KIL_PSU_ 003997
Samaritan.
Jeff Wood, a bishop with the Church of Jesus Christ of Latter-day
Wood.
.. that presented the colors. Other touches included an Oregon Fire Service Honor Guard conducting a
flags were formally presented to his wife, Kimberly. A lO-block procession of fire trucks, police and
50
KIL_PSU_ 003998
? Richard Cockle
Thanks,
Rob
To: Killgore Robert
Rob
We are out of town March 9th thru 13th - open any other time to travel to Bend.
Mike
Hi Mike,
Yes, this is in the updated internal audit?<imageOO1.gif>
as 'a hero to us all'
PENDLETON? The selflessness of an eastern Oregon correctional officer and volunteer firefighter who was killed by
~ someone he tried to befriend should inspire everyone who knew him to live a better life, Oregon Corrections Chief Max
51
KIL_PSU_ 003999
More
Oregon.
Monday's memorial service at the Vert Auditorium was attended by roughly750 mourners, including hundreds of
the Northwest.
Williams.
52
KIL_PSU_ 004000
leff Wood, a bishop with the Church of Jesus Christ of Latter-dav Saints'
those in need.
his flag-draped casket, and the uniformed Department of Corrections Honor Guard that presented the colors. other
colors.
A r i f l ~ salute was fired outside the auditorium, and Herron's helll1et, a fireman's whistle and three flags were formally
service.
community."
? Richard Cockle
? 2012 OregonLive.com. Allrights reserved.
53
KIL_PSU_ 004001
Sent: Wednesday, February 22,20124:08 PM
Thanks,
Rob
Date: February 24, 2012 6:38: 13 PM PST
Sent from my iPhone
It might be interesting to see what contract supplemental guards needed by OCE would cost. ..
On Feb 24, 2012, at 1 :43 PM, Killgore Robert wrote:
From:, Killgore Robert
Sent: VVednesday, February 22,20124:08 PM
54
KIL_PSU_ 004002
Thanks,
Rob
Oregon c011'ections is featured in the wall streetjoUlnal.
Sent from my iPhone
From: "Millman, Joel" <joel.millman@wsj.com>
Date: February 25,2012 11:37:24 AM GMT-08:00
To: "'EJoyce@ncvc.org'" <EJoyce@ncvc.org>, "'Andy.Farquhar@doc.alabama.gov"'
<Andy.F arquhar@doc.alabama. gov>, II 'bradecki@azco11'ections.gov'"
<bradecki@azcorrections.gov>, "'ADC.lndustry@maiLstate.ar.us""
<ADC.Industry@maiLstate.ar.us>, "'chuckpattillo@pia.ca.gov'" <chuckpattillo@pia.ca.gov>,
<davida. brown@po.state.ct. us>, "' carL barker@state.de.us'" <carL barker@state.de.us>,
II 'info@pride-enterprises.org'" <info@pride-enterprises.org>, II 'newilson@gci-ga.com'"
<newilson@gci-ga.com>, "'deanna.Lespinas@hawaii. gov' II <deanna.Lespinas@hawaii.gov>,
II 'tci@tdcj.state.tx. us' II <tci@tdcj.state.tx. us>, "' alanj ames@utah.gov'" <alanj ames@utah.gov>,
"'Wilhilmina.picard@ahs.state.vt.us'" <Wilhilmina.picard@ahs.state.vt.us>,
"' don. guillory@vadoc.virginia.gov'" <don. guillory@vadoc.virginia.gov>,
"'suppOli@washingtonci.com'" <support@washingtonci.com>, "'eddie.n.long@wv.gov'"
<eddie.n.long@wv.gov>, "'bernie.spiegel@wisconsin.gov'" <bernie.spiegel@wisconsin.gov>,
"'lynn.mcauley@wyo.gov'" <lynn.mcauley@wyo.gov>, "'Rgrieser@central.unicor.gov";
<Rgrieser@centraL unicor. gov>, II 'wayne.rukley@dcs.nsw.gov.au'"
<wayne.ruldey@dcs.nsw.gov.au>, "'Meredith Lockhart'" <mlockhati@tprm.com>,
"'jeray@idoc.idaho.gov"' <jeray@idoc.idaho.gov>, 'Steve Little' <SLittle@idoc.idaho.gov>,
II 'T e11'yOwens. Thornton@cdcr.ca.gov'" <TerryOwens. Thornton@cdcr.ca.gov>,
II 'mathomas@ci.idaho.gov'" <mathomas@ci.idaho.gov>, II 'Tim. gleason@doc.illinois.gov'"
<Tim.gleason@doc.illinois.gov>, "'mherron@idoc.in.gov'" <mhe11'0n@idoc.in.gov>,
II 'Dan.clark@iowa.gov'" <Dan.clark@iowa.gov>, II 'Brad. jurgensen@kdoc.dc.state.ks.us'"
<Brad.jurgensen@kdoc.dc.state.ks.us>, "'Tom.cannady@ky.gov'" <Tom.camlady@ky.gov>,
"' gwilliamson@c011'ections.state.la.us' II <gwilliamson@c011'ections.state.la.us>,
"'ro bert. walden@maine.gov'" <robert. walden@maine.gov>, "' sshiloh@dpscs.state.md. us' II
<sshiloh@dpscs.state.md.us>, "'JFKa11'@doc.state.ma.us'" <JFKarr@doc.state.ma.us>,
"'msisales@michigan.gov'" <msisales@michigan.gov>, "' gpiras@minncor.com"'
<gpiras@minncor.com>, "'jm-mpic@comcast.net'" <jm-mpic@comcast.net>,
55
KIL_PSU_ 004003
".John.scott@doc.mo.gov." <John.scott@doc.mo.gov>, "'glambert@mt.gov'"
<glambert@mt.gov>, "'jmcgovern@dcs.state.ne.us'" <jmcgovern@dcs.state.ne.us>,
"'john.muniz@doc.state.nj.us'" <john.muniz@doc.state.nj.us>, "'David.bourger@state.nm.us'"
<David. bourger@state.nm.us>, II 'Michael.hurt@docs.state.ny.us'"
<Michael.hUli@docs.state.ny.us>, "'ncce-info@doc.state.nc.us'" <ncce-info@doc.state.nc.us>,
"'ni@state.nd.us'" <l1i@state.nd.us>, "'opi.sales@odrc.state.oh.us'"
<opi.sales@odrc.state.oh.us>, "'jd.colbeti@doc.state.okus'" <jd.colbeti@doc.state.ok.us>,
"'rkillgore@oce.oregon.gov'" <rkillgore@oce.oregon.gov>, "'Anthomille@state.pa.us"'
<Anthomille@state.pa.us>, "'jflaheliy@doc.state.ri.us'" <jflaheliy@doc.state.ri.us>,
II 'scdcpi. custserv@doc.state.sc. us' II <scdcpi. custserv@doc.state. sc. us>,
II 'Owen. spurrell@state.sd.us'" <Owen. spurrell@state.sd.us>, II 'patricia. weiland@tn.gov'"
"'BMARSON@azcorrections.gov'" <BMARSON@azcorrections.gov>,
II 'tj ones@idoc.idaho.gov'" <tj ones@idoc.idaho.gov>, II 'pamela. walker@nc.gov'"
<pamela.walker@nc.gov>, "'markjohnson@nc.gov'" <markjohnson@nc.gov>,
II 'Keith.Acree@doc.nc.gov'" <Keith.Acree@doc.nc.gov>, II 'denise. vaughan@doc.wa.gov'"
<denise.vaughan@doc.wa.gov>, "'rncawthon@DOCI.WA.GOV'"
<rncawthon@DOCI.WA.GOV>, "'Tonya.M.Sly@doc.state.or.us'"
<Tonya.M.Sly@doc.state.or.us>, "'Katherine.Sanguinetti@doc.state.co.us'"
II 'info@nationalcia.org'" <info@nationalcia.org>, II 'b bernt@oce.oregon.gov'"
<b bernt@oce.oregon.gov>, II 'paul. verke@cdcr.ca.gov'" <paul. verke@cdcr.ca.gov>,
"'Toni.E.Schwartz@hawaii.gov'" <Toni.E.Schwartz@hawaii.gov>,
"'Joe.W.Booker.Jr@hawaii.goy'" <Joe,W.Booker.Jr@hawaii.gov>, "'Jodie.F.Maesaka-
Hirata@hawaii.gov'" <Jodie.F .Maesaka-Hirata@hawaii.gov>, "'Julie.Peney@tn.gov'"
<Julie.Perrey@tn.gov>, "'BAnez@mt.gov'" <BAnez@,mt.gov>, "'Jodie.F.Maesaka-
Hirata@hawaii.gov'" <Jodie.F.Maesaka-Hirata@hawaii.gov>, "'info@doc.nc.gov'"
<info@doc.nc.gov>; "'GEORGE.lombardi@doc.mo.gov'" <GEORGE.lombardi@doc.mo.gov>,
II 'chris.c1ine@doc.mo.gov'" <chris.cline@doc.mo.gov>, "'info@doc.nv.gov'"
<info@doc.nv.gov>, "'belinda.stewati@doc.wa.gov'" <belinda.stewati@doc.wa.gov>,
"'rowlanda.cawthon@doc.wa.gov'" <rowlanda.cawthon@doc.wa.gov>,
"'chad.lewis@doc.wa.gov'" <chad.lewis@doc.wa.gov>, "'eric.stewart@wyo.gov'"
<eric.stewali@wyo.gov>, "'christy.halm@wyo.gov'" <christy.hahn@wyo.gov>,
"'inguire@idoc.idaho.gov'" <inguire@idoc.idaho.gov>, "'info@doc.nc.gov'"
"'chris.cline@doc.mo.gov'" <chris.c1ine@doc.mo.gov>, "'info@doc.nv.gov'"
<momholt-mason@mt.gov>, "'momholt-mason@mt.gov'" <momholt-mason@mt.gov>,
"'eric.stewart@wyo.gov'" <eric.stewart@wyo.gov>, "'christy.hahn@wyo.gov'"
<christy .hahn@wyo.gov>, II 'inguire@idoc.idaho.gov'" <inguire@idoc.idaho.gov>,
"'mepeterson@docI.wa.gov'" <mepeterson@docI.wa.gov>, II 'j omcgerr@docI.wa.gov'"
<jomcgelT@docI.wa.gov>
Thanks,
56
KIL_PSU_ 004004
JOEL MILLMAN
503-502-0112
It still doesn't.
remain dark.
will be even bigger for the 2011-13 budget, which took effect last week. The $1.3 billion
appropriated for prisons will take nearly a dime out of every general fund dollar spent on
state government.
Every dollar spent
was largely a boold{eeping change; legislators were stuck replacing federal money that they
popUlation growing in the next four years, putting fresh strain on taxpayers.
57
KIL_PSU_ 004005
More cuts to make
of their sentences.
tasl{ed Williams with cutting another $28 million out of his operations. Williams isn't
budget, even though legislators stripped 72 jobs from his medical staff.
"We hQpe to not do great damage to anyone spot," William!!said. Still, "there are corners
being cut. "
Officers at risk
at the state>academy, now start the job with in-house training. Specialty training, such as
suicide prevention, is limited to certain workers ..
As a result, employees aren't trained as well as they should be for a challenging job, said
Tim Woolery, cort:ections coordinator for Council 75 of the American Federation of State,
"We're not maldng big advances in terms of correctional policy," Harcleroad said. "We're
way."
But with Measure 57 taldng effect in January, Williams anticipates that by 2013 he will
58
KIL_PSU_ 004006
-- Les Zaitz
Date: February 27,2012 7:27:54 AM PST
I'm driving- down to Colleen's event on Wednseday -- if you're going down and then coming back, want to go
together?
Sent from my iPad
Date: February 24,2012 1 :43:26 PM PST
Thanks,
Rob .
59
KIL_PSU_ 004007
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KIL_PSU_ 004008
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KIL_PSU_ 004010
Operatic Artistry
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
fyi
Sent: Monday, February 27, 2012 11:41 AM
63
KIL_PSU_ 004011
Jeanine Hohn
53.945.9426 - phone
53.931.6087 - cell
. JOHN A. KITZHABE
GOVER NOH
Agency Directors,
M D ~
General Fund/Lottery Fund and Other Funds agencies. The expectation is that the
the Enterprise Leadership Team (EL T) to begin the process. Your active participation is
Again,thank you for your leadership. I urge you to share this message with all staff.
64
KIL_PSU_ 004012
Governor
This story from Florida has a lotof similarities to our situation. You can substitute ?Golf? for ?softball?
system
Share this on:
Facebook Twitter Qigg delicious reddit MySpace StumbleUpon Linkedln

65
KIL_PSU_ 004013
Florida's prisons:
field;
- one that he says seemed obsessed with inter-departmelJt softball games and the
orgies after games.
positions in the. department because they were able to hit a softball out of the
beatings was gre>atly intertwined."
The parties arid orgies were often carried out at a waterfront ranch house built on prison
complete with a bar, pool table and hot tUb. See photos of the "party house"
this over to law and order people that have made this their life's goaL"
Crosby, operated.
66
KIL_PSU_ 004014
McDonough said.
abused," he said.
Tina Hayes, the .director of the prison's department initiatives who has Worked in the
67
KIL_PSU_ 004015
Date: March 2, 2012 5: 17: 10 PM PST
March 5th meeting.
time frame?
decision.
d) Asking them to explain (any fmiher) WHY they're at "maybe." (The more our silence/lack of curiosity shows
on that questiol), I think the more unsettled they might get about what we know)
e) Sticking around in the meeting much longer. "Well, 'if that's the case;'ple'ase let us know when/if you're ready
to go. We've assembled a great team, and we're very excited about the project and helping OCE move
- but obviously, if Rob and you all aren't ready to go there's not much we can do until then ...... .
So in this case, Mike (and I'm filling Marcus in here), we'll 'graciously exit the meeting, and then wait, and see
whether you can rrlove a "maybe" to "yes" by making it clear to the DOC folks that the "least ugly/stupid" thing
work).
they've decided to cancel.. .. )
concem re inappropriate expenditures, mis-use of hiring authority, possible legal compliance issues, between
DOC and OCE?"
"Yes, he has had some past concems, though he didn't provide any information to us, and as you know, this
On 3/2/12 10:31 AM, JVlike and Patty wrote:
68
KIL_PSU_ 004016
being a good "family member". My CU11'ent advise to Rob is, ifthere is going to be a come-to-Jesus meeting
Mike
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69
KIL_PSU_ 004017
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KIL_PSU_ 004018
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71
KIL_PSU_ 004019
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Oregonlive : Unique Oregon prison program aims to tame violence
72
KIL_PSU_ 004020
that it will classify all of the recent mini riots on the prison yards all over the system into another bucket. In the
states. I notice that it is easy to do smoke and mirrors if you control all of the information.
http://mobile.oregonlive.com!advorg/db96871/contentdetail.htm ? contentguid= Y 9 6mSKli
Sent from my iPhone
To: Mike and Patty <orgreenfield@comcast.net>, IIMarcus D.lngle
ll
<mingle@pdx.edu>
.Mitch Morrow mentioned in the 3rd paragraph ---- and it's a glowing portrilyal of his brilliant, innovative
leadership in turning inmates lives around! No matter that the "chatis" -- never referenced in the story -- don't
exactly show an unambiguous picture of success. And, reading closely, it appears that the EVALUATION of
So when you say you think Les is "fooled" -- wow, must h ~ 'ever be! I suspect that this story will do little or
nothing to make Mitch feel any less dominant and "in cJ1arge" at DOC -- and perhaps embolden him even to
Thanks
Phil
and content of how "maybe" is framed but, ifI were you, I'd be prepared to say something akin to "C": "OK,
Statements "A" ~ n "B" are challenging, fall into Mitch's paranoia (comfort) zone and make it easy to
rationalize telminating the contract. "A" - PSU doesn't recognize our chain of command and will be a loose
cannon. "B" - Hey, we are the customer, "we don't got to show no stinking badges" (Bogati - Treasure of the
Sierra Madre). I think'IID" and "E" are off the table. '-
73
KIL_PSU_ 004021
Mitch, and I guess Colette, use strategic infOlmation that can be found exclusively within the confines of
Mike
On Mar 2,2012, at 5: 17 PM, Phil Keisling wrote:
March 5th meeting.
most ofthe talking about the substance of this).
. a) "Well, 'we assume you're speaking for Rob on this, since our contract is with OCE, not DOC."
time frame?
c) We've assembled the team, and even done some preliminary work; we'd sure appreciate a relatively 'quick
decision.
e) Sticking around in the meeting much longer. "Well, if that's the case, please let us know whenlifyou're ready
- but obviously, if Rob and you all aren't ready to go there's not much we can do until then ..... .
work).
Further thoughts? (Including on a-e, above?).
74
KIL_PSU_ 004022
DOC and OCE?"
"Yes, he has had some past concerns, though he didn't provide any information to us, and as you know, this
being a good "family member". My CUlTent advise to Rob is, ifthere is going to be a come-to-Jesus meeting
don't expect any smalier choices in the future.
Mike
<psu _signature 165x3 5.gif>
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Utility Navigation
-.. Quick Menu
75
KIL_PSU_ 004023
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76
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77
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go to profiles
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78
KIL_PSU_ 004026
41 Contact PSU
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
week .
. Thanks,
Rob
To: Killgore Robert
To: Neil Bryant
79
KIL_PSU_ 004027
To: Killgore Robert
From: Killgore Robert [mailto:rkillgore@oce,oregon,gov]
Sent: Monday, March 05, 2012 7: 19 AM
To: Neil Bryant
Good Morning Neil,
Thanks,
Rob
From: Caulley Dave
80
KIL_PSU_ 004028
Sent: Monday, March OS, 2012 1:13 PM
To: Killgore Robert
Mike
week.
Thanks,
Rob
To: Killgore Robert
Sent: Monday, March.OS, 20129:00 AM
To: Neil Bryant
. Subject: RE: Revised Services Agreement with DOC (Draft #3)
No. Never used. It?s ColeUe & Mitch?s idea. It goes back to the ?goodwill? theme. I can explain Friday.
From: Neil Bryant [mailto:Brvant@bljlawyers.com]
To: Killgore Robert
To: Neil Bryant
Good Morning Neil,
related to OCE inmate work programs atDOC institutions and facilities where OCE business units are
81
KIL_PSU_ 004029
the distribution of the subaccount. However, in accordance with GRS 421.442, GCE cannot make direct
Thanks,
Rob
From: Caulley Dave
Subject: Meeting .
Date: March 6, 2012 10:18:16 AM PST
Thanks
Rob
Sent from my iPhone
Date: March 16, 2012 7:51 :33 AM PDT
< Bryant@bljlawyers.com> I. IIIdavecook@bendbroadband.comlll
<davecook@bendbroadbadd.com>
82
KIL_PSU_ 004030
FYI
Hi Colette & Mitch,
Thanks,
Rob
Sent: Wednesday, March 14,20128:56 AM
To: Killgore Robert
Subject: Service Agreemetn between DOC and OCE
591 SW Mill View Way
Bend, Oregon 97702
Phone: 541-382-4331
Fax: 541-389-3386
Cynthia@bljlawyers.com
~ Please consider the environment before printing this e-mail.
information.
Begin forwarded m e ~ s a g e
83
KIL_PSU_ 004031
Date: March 16, 2012 11 :42:30 AM PDT
To: 'Mike Greenfield' <orgreenfield@comcast.net>, IIIdavecook@bendbroadband.comlll
To: Killgore Robert
Cc: Peters Colette S; Gower Michael F; Griggs Chane D; Martin Ginger; OSBORN Laura; Kilmer Gary; Morrow Mitch
Colette and I are in full agreement with your view of the PSUjOCE Agreement, with one exception (based on the below
OCE,at least for the 2013 ? 2015 session. We believe there is some heavy liftingto be done around the programmatic
elementS and how we build operational crossover between Offender Management and Rehabilitation,
Community Corrections and OCE. We are also wanting Research to be engaged. Lots to discuss. I have some time this
Mitch
Sent: Wednesday, March 14,20122:12 PM
To: Morrow Mitch
project was to have a business practice review that would analyze the relationship between DOC & OCE from both a
of work skills training (i.e. WFD & apprenticeship), drug & alcohol, and cognitive programs that would be integrated into
and options that would provide recommended statutory and constitutional changes. I wanted a full menu of options so that
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.Morrow@doc.state.or.usl
84
KIL_PSU_ 004032
To: KILLGORE Robert
Subject: FW: OCEjPSU Contract
Rob,
Mitch
From: Marcus Ingle [mailto:mingle@pdx.eduJ
To: Morrow Mitch
Mitch,
recommendations for next steps. We especially appreciate your efforts in identifying a steering committee for
until completion.
Let me bring you up to date on actions our contract team has taken since the 5th, and layout some specific.
suggestions for ensuring that the our first meeting with the, steering committee is well organized and highly
all'angements for the meeting, and also to Shannon (our project manager). Here is the brief update:
1 .. Following the meeting, I prepared a set of "Meeting Highlights" (see attached) and shared them with our
project scope. And all of the team agreed that we need a clear problem/opportunity statement along with other
additional reading and internal preparation. This will require some "further action" on our pali, including
3. One complicating matter -- as a result ofthe delayed kick-off of the project -- is that we will be unable to do
the meeting. with the steering committee until early in April. I have a long planned business trip abroad from
our contracts/budget officer pointed out that our fii'st "(;ontractrtal deliverable" along with an initial request 'for
85
KIL_PSU_ 004033
payment is due on the 31st of March. We have obviously incuned some start-up costs since the contract with
Marcus
On Mon, Mar 12,2012 at 9:56 AM, Morrow Mitch <Mitch.Monow@doc.state.or.us>wrote:
Dr. Ingle,
manage the contract until completion. Suggested DOC/aCE Steering Committee members will include Rob
Killgore, Laura Osborne and Gary Kilmer from aCE administration and Mike Gower (Assistant Director), Chane
detail)
Mitch
86
KIL_PSU_ 004034
Date: July 23, 2012 12:27:37 PM PDT
To: 'Neil Bryant'
We should discuss.
To: Killgore Robert
Rob,
As part of our audit we are required to communicate celiain information to those
C
charged with governance at
the beginning of the audit. Attached is the SAS 114 planning letter that communicates this information.
Thank you:
Rebecca Young
Senior Accountant
5499 Amy Street
West Linn, OR 97068
503.723.0300 ext. 218
503.723.9946
ryoung@merinacpas.com
Q www.merinacpas.com
CONFIDENTIALITY NOTICE: This email and 'any attachments are for the sole use of the intended recipient(s)
and contain information that may be confidential andlor legally privileged. If you have received this email in
87
KIL_PSU_ 004035
etTor, please notify the sender by reply email and delete the message. Any disclosure, copying, distribution or
Date: July 23, 2012 1: 17:26 PM PDT
FYI
Sent: Monday, July 23,2012 1:17 PM
To: 'Neil Bryant'
Subject: OCE Business Practice Review
Colleagues,
, ,I wanted to inform you about a conversation Rob Killgore aDO I had regarding Oregon Corrections Enterprises (OCE). ,A'$
DOC Operational
Political
88
KIL_PSU_ 004036
Charitable
Mitch
Subject: CAFR Draft
To: 'Mike and Patty' <orgreenfield@comcast.net>'
89
" ,
KIL_PSU_ 004037
Hi Mike,
Thanks,
Rob
Thanks,
Rob
To: 'Morrow Mitch'
. Hi Colette & Mitch,
Thanks,
Rob
To: Killgore Robert
Rob,
90
KIL_PSU_ 004038
?reasoning for the support? statement to your CPA and any other written statements/materials from OCE regarding this
issue. Thanks.
Mitch
From: Killgore Robert [mailto:rkillgore@oce.oregon.qov]
Cc: Osborn Laura
Importance: High
Colette & Mitch,
flagged by our Fiscal Manager. It is asking for any violations of legal 01' contractual provisions
audit. I need to resolve this requirement with both entities. . .
the new Director took immediate short term action with the formation. of a memorandum of
understanding and was taking long term action by having Portland State University review and,
Monday but I have put a hcild on it until we can discuss or I get direction from you. I recommend
proceed.
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
91
KIL_PSU_ 004039
Sent from my iPhone
To: Osborn Laura <losborn@oce.oregon.gov>
Hi Laura,
Provisions" .
not.
Thanks, '
Ann
From: sharp@oce.oregon.gov [mailto:sharp@oce.oregon.govl
Sent: FridaY', August 17, 201211:16 AM
To: Struxness Ann
Location: Not Set
other countries.
92
KIL_PSU_ 004040
To: MonowMitch
Thanks
Rob
Sent from my iPhone
On Aug 21, 2012,at 11:07 AM, "Monow Mitch" <Mitch,Monow@doc.state.or.us>wrote:
Rob,
recommend we modify our response on the CAFR General Disclosure form. I would include
(even if inconectly) that OCE could do this and what the intent was. Also, I am not big on
naming someone. "We made the decision to fund," 01' "a decision was made to fund", or
something like; "as an outcome to a tragic event involving one 01' our primary customers
93
KIL_PSU_ 004041
Talk soon.
Mitch
To: Moll'oW Mitch
Hi Colette & Mitch,
Mitch M011'0W e-mail on OCE Business Practice Review
Thanks,
Rob
From: Morrow Mitch
[mailto :Mitch.M01l'Ow@doc.state.or.us]<mailto:[ mailto :Mitch.M011'0w@doc.state.or.us]>
To: Killgore Robert
94
KIL_PSU_ 004042
Rob,
review, OCE's official "reasoning for the supp01i" statement to your CPA and any other written
Please work with Marie on a11'anging some time for the three of us to meet. Talk soon.
Mitch
[mailto :rkillgore@oce.oregon.gov]<mailto: %5bmailto :rkillgore@oce.oregon.gov%5d>
Cc: Osbom Laura
Imp01iance: High
Colette & Mitch,
related to the Buddy HelTon funeral where outside the scope of our laws (attached is Neil's
letter). I reviewed this with our CPA along with the reasoning for the suppOli. I explained that
the new Director took immediate Shmi telm action with the formation of a memorandum of
understanding and was taking long term action by having P01iland State University review and
95
KIL_PSU_ 004043
proceed.
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann <astruxness@,oce.oregon.gov<mailto :astruxness@oce.oregon.gov
Date: August 17.,2012 11 :08: 18 AM PDT
Subj ect: CAFR Question
Hi Laura,
We are completing the general disclosure portion of the CAFR and I have a question about how I
provisions.
Thanks,
Ann
96
KIL_PSU_ 004044
Message-----
[mailto:sharp@oce.oregon.gov]<mailto:%5bmailto:sharp@oce.oregon.gov%5d>
To: Struxness Ann
Reply to: OCE Administration <sharp@oce.oregon.gov<mailto:sharp@oce.ol'egon.gov
Location: Not Set
document.
<OCE Audit .eml>
97
KIL_PSU_ 004045
Subject: FW: Funeral e-mails
until tomon-ow so my guess is that they are talking to some people.
To: Neil Bryant
Hi Neil,
Betty Bernt's account and found the attached emails between Betty & Mitch. I think that you can fmID your
own opinion on this. The comment is made "any more crap about the money OCE spent on the funeral stuff"?
Thanks,
Rob
From: Osborn Laura
Sent: Tuesday, August 21,2012 1 :59 PM
To: Killgore Robert
FYI
To: 'Mon-ow Mitch'
Good Morning Mitch,
I assume that you are 'asking for emails related to the funeral expenditure at this point. Please keep in mind that
98
KIL_PSU_ 004046
February.
1. Why did OCE/DOC do it? Obviously this was done to take care of the Henon family and assist the
impOliant point as it triggers the repOliing requirements. Both Neil and I think that it was. If you feel differently
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.Morrow@doc.state.()r. us]
,Sent: Tuesday, August 21,20125:22 PM
To: Killgore Robert
Subject: RE,: CAFR Question
Just attempting to get all the information on the table, for our
discussion.
Mitch
To: Morrow Mitch
What I was refening to and what they received was a copy of the
Thanks,
Rob
99
KIL_PSU_ 004047
From: Morrow Mitch [mailto:Mitch.MOll'Ow@doc.state.or.us]
To: Killgore Robert
Rob,
Mitch
To: Morrow Mitch
b, about this until last Friday. Neil and the rest of the advisory council
Tharu(s . .
Rob
Sent from my iPhone
Rob,
Tharu(s for this information. In your email to Colette and me last
send that document my way as well. Tharu(s.
"'if incorrectly) that OCE could do this and what the intent was. Also, I
100
KIL_PSU_ 004048
Talk soon.
Mitch
To: Morrow Mitch
Hi Colette & Mitch,
Draft response
101
KIL_PSU_ 004049
Thanks,
Rob
From: Morrow Mitch
[mailto :Mitch.MolTow@doc.state.or.us]<mailto: [mailto :Mitch.MolTow@doc.
state.or.us ]>
To: Killgore Robert
Rob,
OCE regarding this issue. h a n k s ~
Please work with Marie on arranging some time for the tluee of us to
meet. Talk soon.
Mitch
[mailto:rkillgore@oce.oregon.gov ]<mailto:%5bmailto:rkillgore@oce.orego
n.gov%5d>
Cc: Osborn Laura
Importance: High
102
KIL_PSU_ 004050
Colette & Mitch,
with both entities.
I had Neil Bryant review Mitch's email from earlier this year and his.
that the new Director took immediate shod term action with the
fonnation of a memorandum of understanding and was taking long term
Because it 'Nas financially immaterial it would not be mentioned in the'
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
103
KIL_PSU_ 004051
Sent from my iPhone
From: Struxness Ann
To: Osborn Laura
<los born@oce.oregon.gov<mailto:losborn@oce.oregon.gov
Hi Laura,
One. of the examples is expendillg revenue for put'poses other than
respond or not.
Thanks,
Ann
To: Struxness Ann
~ p l y to: OCE Administration
104
KIL_PSU_ 004052
Location: Not Set
Use or Adobe(R)Reader(R) of Adobe Systems
<OCE Administration_20120817 _13.1549.pdf>
Fyi .. .I may push Colette to reconsider the business practice review with you.
Thanks,
Rob
. -----Original Message-----
105
KIL_PSU_ 004053
To: 'MolTOW Mitch'
Good Morning Mitch,
Febmary.
1. Why did OCE/DOC do it? Obviously this was done to take care of the HelTon family and assist the
impOliant point as it triggers the reporting requirements. Both Neil and I think that it was. If you feel differently
were notified until after the fundswere.obligated. I think that Gary, Laura & I wish that we could say
something differently but we can't. This is impOliant because it will help determine how we craft the message.
Thanks,
Rob
From: M011'0W Mitch [mailto:Mitch.Morrow@doc.state.oLus]
To: Killgore Robeti
discussion.
Mitch
To: MOlTOW Mitch
106
KIL_PSU_ 004054
attached emaiL I met with each of them and reviewed it along with
Thanks,
Rob
To: Killgore Robeti
Rob,
We'll get it work out. '
Mitch
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
Rob,
Thanks for this infOlmation. In your email to Colette and me last
107
KIL_PSU_ 004055
Talk soon.
Mitch
From: Killgore Robeli [mailto :rkillgore@oce.orcgon.gov]
To: Morrow Mitch
Hi Colette & Mitch,
Draft response
Mitch MonDw e-mail on OCE Business Practice Review
108
KIL_PSU_ 004056
Thanks,
Rob
From: Morrow Mitch
[mailto:Mitch.Morrow@doc.state.or. us ] <mailto: [mailto :Mitch.Moll'ow@doc.
state. or. us]>
To: Killgore Robeli
Rob,
Please work with Marie on all'anging some time for the three of us to
meet. Talk soon.
Mitch
From: Killgore Robeti
:[ inailto :rkillgore@oce.oregon.gov]<mailto:%5bmailto :rkillgore@oce.orego
109
KIL_PSU_ 004057
n.gov%5d>
Cc: Osborn Laura
ImpOliance: High
Colette & Mitch,
with both entities.
. opinion is that the expenses related to the Buddy Henon funeral where
Thanks,
, ! ,
110
i ;,
KIL_PSU_ 004058
Rob
From: Osbom Laura
To: Killgore Robeli
Sent from my iPhone
From: Struxness Ann
To: Osbom Laura
Hi Laura,
We are completing the general disclosure portion of the CAFR and. I
respond or not.
Thanks,
Ann
111
KIL_PSU_ 004059
To: Struxness Ann
Location: Not Set
Adobe, the Adobe logo, Acrobat,the Adobe PDF logo, and Reader are
From: Killgore Robert <:;rkillgore@oce.oregon.gov>
112
KIL_PSU_ 004060
To: 'MOlTOW Mitch'; Peters Colette S
Hi Colette & Mitch,
going to 'call you immediately afterwards. I hope that you connected. Perhaps we can discuss tomorrow.
Thanks,
Rob
To: Killgore Robeli
Rob,
Colette and I continued our conversation regarding the CAFR repoli and
during Conections Employee Week across the agency and what those funds
interested in what'the Administration of OCE sees as the justification
113
KIL_PSU_ 004061
completely agree. What we need is for you to miiculate the sales and
Mitch
To: Killgore Robeli
Thanks Rob.
Conectioris Employee Week, this expenditure is a way to market OCE by
suppOliing a primary business pminer during a very difficult and tragic
time.
the expenditure and the connection to a primary business pminer. And
during,l:l.phone call with her to have you call me ifthere Were
on you pmi when the request was made to have OCE suppOli the
114
KIL_PSU_ 004062
Henon family. Given that, I think we may disagree a bit on the
Mitch
To: Monow Mitch
Good Morning Mitch,
. I assume that you are asking for emails related to the funeral
review of the expenses has not been done. If you recall; I recommended
gain for anyone.
OCE? Obviously this is the most impOliant point as it triggers the
situation.
115
KIL_PSU_ 004063
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.Morrow@doc.state.or. us]
To: Killgore Robert
discussion.
Mitch
To: MOlTOW Mitch
What I was refelTing to and what they received was a copy ofthe
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.MolTow@doc.state.or.us]
To: Killgore Robert
Rob,
116
KIL_PSU_ 004064
Mitch
To: Mo11'OW Mitch
Thanks
Rob
Sent from my iPhone
On Aug 21, 2012, at 11:07 AM, "Morrow Mitch"
Rob,
Talk soon.
117
KIL_PSU_ 004065
Mitch
To: Monow Mitch
Hi Colette & Mitch,
Draft response
Mitch Monow e-mail on OCE Business Practice Review.
Thanks,
Rob
From: M011'0W Mitch
[mailto:Mitch.Monow@doc.state.or.us]<mailto:[mailto:Mitch.Monow@doc.
state.OLUS ]>
118
KIL_PSU_ 004066
To: Killgore Robert
Rob,
statement to your CP A and any other written statements/materials from
meet. Talk soon.
Mitch
n.gov%5d>
To: Peters Colette S; Monow Mitch
Cc: Osborn Laura
ImpOliance: High
Colette & Mitch,
with both entities.
119
KIL_PSU_ 004067
opinion is that the expenses related to the Buddy HelTon funeral where
fOlIDation of a memorandum of understanding and was taking long telID
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
To: Osborn Laura
120
KIL_PSU_ 004068
Hi Laura,
respond or not.
Thanks,
Ann
To: Struxness Ann
Location: Not Set
File FOlmat: PDF MMR(G4)
121
KIL_PSU_ 004069
fyi
that recommends not repOliing the funeral expenses to the CAFR because there was no criminal activity
easily justified. We can revIew the draft at our next briefing with you. :'
122
KIL_PSU_ 004070
Thanks,
Rob
Hi Colette & Mitch,
I spoke to Neil.earlier in the day about the CAFR and the additionallnfOlmation that I supplied him. He was
Thanks,
Rob
From: MOlTOW Mitch [mailto :Mitch.Morrow@doc.state.or.us]
To: Killgore Robeli
Rob,
Colette and I continued our conversation regarding the CAFR repOli and
indicated it was a ~ l e s and marketing expense. I get that and we
123
KIL_PSU_ 004071
CAFR report expectation? .
Mitch
To: Killgore Robert
Thanks Rob.
On point #1: I would add that not unlike expenditures made during
Corrections Employee Week, this expenditure is a way tQ market OCE by
time. '
concerns on you pati when the request was made to have OCE suppOli the
124
I
KIL_PSU_ 004072
Mitch
From: Killgore Robelt [mailto:rkillgore@oce.oregon.gov]
To: MOlTOW Mitch
Good Morning Mitch,
recommend that we review at least the following: .
HelTon family and assist the community. That is, there was no personal
gain for anyone.
OCE? Obviously this is the most impOltant point as it triggers the
situation.
something differently but we can't. This is impOltant because it will
125
KIL_PSU_ 004073
help detennine how we craft the message.
Thanks,
Rob
To: Killgore Robert
discussion.
Mitch
From: Killgore Robert [mailto:rkillgore@oce.otegon.gov]
To: Morrow Mitch
What I was refe11'ing to and what they received was a copy of the
Thanks,
Rob
To: Killgore Robeli
Rob,
Mitch
126
KIL_PSU_ 004074
To: M0l1"OW Mitch
Thanks
Rob
Sent from my iPhone
Rob,
Talk soon.
Mitch
127
KIL_PSU_ 004075
To: MOlTOW Mitch
Hi Colette & Mitch,
Draft response
-Mitch MOlTow.e-mail on OCE Business Practice Review
Thanks,
Rob
From: MOlTOW Mitch
[mailto :Mitch.Morrow@doc.state.or.us]<mailto:[ mailto :Mitch.MolTow@doc.
state. or. us]>
To: Killgore Robert
128
KIL_PSU_ 004076
Rob,
statement to your CP A and any other written statements/materials from
meet. Talk soon.
Mitch
[mailto :rkillgore@oce.oregon.gov]<mailto: %5bm,ailto :rkillgore@oce.orego
n.gov%5d>
Cc: Osborn Laura
Importance: High
Colette & Mitch,
with both entities.
129
KIL_PSU_ 004077
opinion is that the expenses related to the Buddy Henon funeral where
formation of a memorandum of understanding and was taking long telID
expenses related to the Henon funeral and describe what action has been
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
Date: August 17, 201211:08:18 AM PDT
To: Osborn Laura
<los bOlTI@oce.oregon.gov<mailto:losborn@oce.oregon.gov
Hi Laura,
130
KIL_PSU_ 004078
We are completing the general disclosure pOliion of the CAFR and I
respond or not.
Thanks,
Ann
To: Struxness Ann
Location: Not Set
131
KIL_PSU_ 004079
<OCE Administl'ation_20120817 _131549.pdf>
Subject: FW: CAFR Question .
anything.
Thanks,
Rob
Neil called me last night aritl said that he worked out a solution with Colette. He will give us another opinion
132
KIL_PSU_ 004080
Thanks,
Rob
Hi Colette & Mitch,
FYE '12. 111 answer to your questions relating to "repOliable" or "immaterial" I have to say that I don't know.
was triggered from the Business Practice e-mail inJanuary and the need to comply with our annual audit.
going to call you immediately afterwards. I hope that you connected. Perhaps we can discuss tomonow.
Thanks,
Rob
From: Monow Mitch [mailto:Mitch.Morrow@doc.state.or.us]
To: Killgore Robeli
Rob,
Colette and I coiltinued our conversation regarding the CAFR repOli and'
133
KIL_PSU_ 004081
during C011'ections Employee Week across the agency and what those funds
constitutional 01' statutory language parameters? At what point (dollar
don't hesitate to call 01' write if you have any questions.
Mitch
.Sent: Wednesday, August 22,20123:42 PM
To: Killgore Robeti
Thanks Rob.
suppOliing a primary business patineI' during a very difficult and tragic
time.
134
KIL_PSU_ 004082
Mitch
To: Morrow Mitch
Good Morning Mitch,
expenditure at this point. Please keep in mind that a fOlmal audit or
1. Why did OCEIDOC do it? Obviously this was done to take care of the
gain for anyone.
OCE? Obviously this is the most impOliant pointas it triggers the
135
KIL_PSU_ 004083
situation.
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.MolTow@doc.state.oLus]
To: Killgore Robert
discussion.
Mitch
To: MOlTowMitch
What I was refelTing to and what they received was a copy of the
review it with them so they didn't hear mmors' relating to anything as
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.M0l1'Ow@doc.state.or.us]
To: Killgore Robert
136
KIL_PSU_ 004084
Rob,
Mitch
To: Mo11'oW Mitch
about this until last Friday. Neil and the rest ofthe advisory council
Thanks
Rob
Sent from my iPhone
<Mitch.Morrow@doc.state.oLus> wrote:
Rob,.,
ifinco11'ectly) that OCE could do this and what the intent was. Also, I
137
KIL_PSU_ 004085
Talk soon.
Mitch
To: Morrow Mitch
Hi Colette & Mitch,
, '
, CAFR Question from General Disclosure Requirements CAFR Disclosure
Draft response
Thanks,
Rob
138
KIL_PSU_ 004086
From: Morrow Mitch
state.or.us ]>
To: Killgore Robert
Rob,
meet. Talk soon.
Mitch
n.gov%5d>
Cc: Osborn Laura
Importance: High
Colette & Mitch,
any:violations of legal or contractual provisions during the fi3cal
139
KIL_PSU_ 004087
recently with our annual CPA audit. Ineed to resolve this requirement
with both entities.
opinion is that the expenses related t6 the Buddy Henon funeral where
that the new Director took immediate ShOli term action with the
fOlmation of a memorandum of understanding and was taking long telm
from a business perspective and not govemmental. The state may have
expenses related to the Henon funeral and describe what action has been
Thanks,
Rob
From: Osbom Laura
To: Killgore Robert
Sent from my iPhone
From: Struxness Ann
<astruxness@oce.oregon.gov<mailto: astl'uxness@oce.oregon.gov
140
KIL_PSU_ 004088
To: Osborn Laura
Hi Laura,
respond or not.
Thanks,
Ann
To: Struxness Ann
Device Model: MX-M4S3N
Location: Not Set
File Format: PDF MMR(G4) , '
141
KIL_PSU_ 004089
Deputy Director. I think that we documented our opinion quite well through this. I?m curious what will happen if anyone
Thanks,
Rob
To: Killgore Robert
Rob
142
KIL_PSU_ 004090
Mike
anything.
Thanks,
Rob
involved. He does still stand by his opinion thatit was outside the scope of the law and should be disclosed to
While lam on vacation, Gary, Laura, Ann & Betty can draft a fonnal process for these types of activities in the
Thanks,
Rob
Hi Colette & Mitch,
Attached is a description of the OCE sponsorship during C011'ections Employees Week. I really liked the way
that we did iUhis year because of the personal interaction between DOC & OCE staff.
143
KIL_PSU_ 004091
Thanks,
Rob
To: Killgore Robeli
Rob,
Colette and I continued our conversation regarding the CAFR repOli and
Would you please provide us with the amount ofOCE funds obligated
during Conections Employee Week across the agency and what those funds
completely agree. What we need is for you to atiiculate the sales and
perspective on the Herron expense and' your justification on the
144
KIL_PSU_ 004092
Mitch
From: Morrow Mitch [mailto:Mitch.Moll'ow@doc.state.or.us]
To: Killgore Robert
Thanks Rob.
time.
the expenditure and the connection to a primary business patineI'. And
All that aside, we'll get this resolved. I do apologize if! offended
Mitch ',J j
145
KIL_PSU_ 004093
To: Monow Mitch
Good Morning Mitch,
gain for anyone.
situation.
Thanks,
Rob
From: Monow Mitch [mailto:Mitch.Mol1'ow@doc.state.or.us]
To: Killgore Robert
Subj ect: RE: CAFR Question
Thanks Rob. Was this all the emails? 1 understand there are others.
146
KIL_PSU_ 004094
discussion.
Mitch
To: Mon'ow Mitch
What I was refe11'ing to and what they received was a copy of the
Thanks,
Rob
From: M011'0W Mitch [mailto:Mitch.Morrow@doc.state.or.us]
To: Killgore Robert'
Rob;
Neil, and the rest of the Advisory Council got hard copies of what
Mitch
To: Morrow Mitch
Thanks
Rob
Sent from my iPhone
147
KIL_PSU_ 004095
Rob,
about the homicide, the timing of things; why there was an opinion (even
tragic event involving one or our primary customers employees, aCE
outside ~ parameters outlined in ...... " Just sOme thoughts to discuss
when We meet. We might even get our communications staff (Heidi)
Talk soon.
Mitch
From: Killgore Robe1i [mailto:rkillgore@oce.oregon.gov]
To: Morrow Mitch
Hi Colette & Mitch,
148
KIL_PSU_ 004096
Draft response
Mitch MOlTOW e-mail on OCE Business Practice Review
Thanks,
Rob
From: MOlTOW Mitch
[mailto :Mitch.Morrow@doc.state.or.us]<mailto: [mailto :Mitch.Morrow@doc.
state.or.us]>
To: Killgore Robert
Rob,
meet. Talk soon.
149
KIL_PSU_ 004097
Mitch
n.gov%5d>
Cc: Osborn Laura
Subj ect: FW: CAFR Question
Importance: High
Colette & Mitch,
with both entities.
opinion is that the expenses related to the Buddy HelTon funeral where
that the new Director took immediate ShOli telm action with the
150
KIL_PSU_ 004098
Thanks,
Rob
From: Osborn Laura
To: Killgore Robeli
Sent from my iPhone
From: Struxness Ann
To: Osborn Laura
Subj ect: CAFR Question
Hi Laura,
respond or not.
151
KIL_PSU_ 004099
Thanks,
Ann
To: Struxness Ann
Location: Not Set
152
KIL_PSU_ 004100
<OCE Administration _ 20120823 _193925 .pdf>
Subject: olcc
Thanks,
Rob
~ ~
Oregon liquor plot thickens as Gov. John
Kitzhaber names former Republican
lawmaker to OlCC
Published: Thursday, August 23, 2012, 1:10 PM Updated: Thursday, August 23,2012,1:10 PM
~
D ~ y Harry Esteve, The OregonianThe Oregonian
153
KIL_PSU_ 004101
I'"
L--____________________ --lMichael Lloyd/The Oregonian Former Rep. Rob Patridge,
'iCertainly Rob and the other commissioners are well aware of the governor's concerns about the leadership of the ()lCC,"
said Kitihaber spokesman Tim Raphael.
Attempts to reach Pharo were unsuccessful Thursday,. OlCC Chairwoman Cassandra Skinnerlopata wouldn't comment on
what the future holds for Pharo or whether the board would <;:all a meeting soon to discuss firing him.
choice, noting Patridge's previous experience asalegislator, city councilor and deputy district attorney.
"I'm going to come in and look at it and see what's going on and evaluate," said Patridge, who still must be confirmed by
A month later, the board tried again, announcing a meeting at which it planned to hold a closed-door discussion about
and two by Kitzhaber. If Patridge is confirmed, he would replace Rob Roome, a Bend lawyer who represents the 2nd
154
KIL_PSU_ 004102
Last year, Pharo was scolded by legislators for working too closely with a high-profile lobbyist representing wine
wonder if the governor is making political deals," he said at the time.
-- Harry Esteve
Follow @hjesteve
Hi Mike,
You need to read this on your trip to Europe. It's actually pretty good. I'm sure that rny bosses will love it after last 'week
(not). What did you tell me'awhile back; It's easier to find a job when you have a job ... Are you going to help l1Je get that
Rob
From: Shannon Grzybowski [shannongrzybowski@qmail.com]
To: Killgore Robert; Osborn Laura
Lazzari .
Subject: OCE Phase II Report for your review
Dear Rob and Laura,
Attached, please find the CPS team's Phase II Assessment RepOli of OCE. As requested in Phase I, I've
included the "DRAFT" watelmark until this document is approved.
Thank you,
155
KIL_PSU_ 004103
Shannon
FYI
Sent from my iPhone
Date: August 27, 20125:19:20 PM PDT
To: KILLGORE Robeli <Robeli.Killgore@state.or.us>
Hello Rob,
Thanks for writing the emaiL I appreciate you checking in. No need to worry ~ o u t the ru ckus,
thal's what we're here for. What worried me more is that we weren't therefor you on the front-
end to 'ensure that the ruckus didn't even happen. I propose we spend more time together so that
we are all on the same page and that you not only understand what Mitch and I are thinking but -
wholeheatiedly;
you nervous. I recognize that going forward, the MOU and a better understanding amongst the
in the past that make you nervous so that I can fully suppoli you. I understand you are out for a
tenure as the administrator? And, I want them all - big and small. Then I'd like to spend some
"dysfunctional brothers" as .you put it. That is up to the two of you to either resolve, or not, as
156
KIL_PSU_ 004104
Deputy Director.
First, let me begin,to explain my professional respect for Mitch because it is without
and private sector. I've been working with him now for almost 8 Yz years since the day he hired
me. And it's been 8 Yz years without intelTuption; while Max, Mitch, and I operated like a well-
I stmi here, because I get the sense that you do not see him like I do. I don't know if your
fmiher. Just let me know.
I think that the corning year is filled with 0ppOliunities for success and c h a ~ g e so let's resolve
some of the::;e issues soon.
Sincerely,
Colette
Colette S. Peters
Director
Depmiment of Corrections
503-945-0927
157
KIL_PSU_ 004105
Good Moming Colette,
day (probably overly stubborn).It is impOliant to me that DOC, OCE, and the Director's office
are all successful.
Please do not worry about my relationship with Mitch. We've worked together along time and
Thanks,
Rob
Cc: 'OSBORN Laura'; Kilmer Gary; Struxness Ann; Bemt Betty
158
KIL_PSU_ 004106
While I am on vacation, Gary, Laura, Ann & Betty can draft a fmmal process for these types of
you.
Thanks,
Rob
-----Original e s s a g e ~
Hi Colette & Mitch,
Attached is a description of the OCE sponsorship during COlTections Employees Week. I really
staff.
: ' You will also find an accounting of expenses that have been booked to Sales & Marketing
relating to DOC for FYE '12. In answer to your questions relating to "reportable" or "immaterial"
159
KIL_PSU_ 004107
regarding the Herron funeral which ultimately was triggered from the Business Practice e-mail in
(except for corrections week) once the Inter Agency Agreement was put into place. However, as
relationship.
can discuss tomorrow.
Thanks,
Rob
From: Morrow Mitch [mailto :Mitch.Morrow@doc.state.or.us]
Sent: Thursday, August 23,201210:27 AM
To: Killgore Robert
Rob,
some additional information from you (or Laura).
160
KIL_PSU_ 004108
Would you please provide us with the amount of OCE funds obligated during Conections
hotdogs). Then, we would be interested in what the Administration of OCE sees as the
articulate the sales and marketing justification. As we continue to work through the decision on
the CAFR, we would like to do a side-by-side comparison of our perspective on the Herron
expense and your justification on the Conections Employee Week expense.
expenditures either as "reportable" or as immaterial with regard to the CAFR report expectation?
Sony for the additional work. We just want to make sure we are being suppOliive and that we
Mitch
From: Monow Mitch [mailto :Mitch.Monow@doc.state.or.us]
To: Killgore Robeli
Thanks Rob.
Week, this expenditure is a way to market OCE by suppOliing a primary business patiner during
;':
161
KIL_PSU_ 004109
expenditure and the connection to a primary business patineI'. And although connected, the first
repOlied to the CAFR or if the expenditure is immaterial.
OCE) would not be an unusual action (it happened many times before and has occurred since). I
am not sure of the timing of things, but it does appear Betty notified you via email on 11/30/11
have you call me if there were any concerns on you part when the request was made to have
OCE suppOli the HelTon family. Given that, I think we may disagree a bit on the
DOC/OCE) have been maldng some great progress and I don't want us to lose momentum. Talk
soon.
Mitch
162
KIL_PSU_ 004110
i.
To: Monow Mitch
Good Morning Mitch,
keep in mind that a formal audit or review of the expenses has not been done. If you recall, I
funeral. We do have everything in our systems (Fiscal, HR, Contracts, IS) if need be. In crafting
1. Why did OCE/DOC do it? Obviously this was done to take care of the Henon family and
the most important point as it triggers the repOliing requirements. Both Neil and I think that it
3. How were the expenses obligated? The Director's office dealt directly with Betty Bernt. No
Thanks,
Rob
163
KIL_PSU_ 004111
From: Monow Mitch [mailto:Mitch.Morrow@doc.state.or.us]
To: Killgore Robert
Just attempting to get all the information on the table for our discussion.
Mitch
-----Original Message---..:-
To: Monow Mitch
What I was refening to and what they received was a copy of the attached email. I met with each
important to review it with them so they didn't hear rumors' relating to anything as the original
email was distributed to a lot of people who in turn distributed it (an example is attached).
Thanks,
Rob
164
KIL_PSU_ 004112
From: MOlTOW Mitch [mailto:Mitch.MOlTOw@doc.state.or.us]
To: Killgore Robert
Rob,
there a copy of an email I sent to someone?
Mitch
To: MOlTOW Mitch
Thanks
Rob
165
KIL_PSU_ 004113
Sent from my iPhone
<Mitch.Monow@doc.state.or.us> wrote:
> Rob,
>
> Thanks for this information. In your email to Colette and me last
>
Disclosure form. I would include significantly more detail about the homicide, the timing of
things, why there was an opinion (even if inconectly) that OCE could do this and what the intent
was made to fund", or. something like; "as an outcome to a tragic event involving one or our
primary customers employees, OCE assisted with .... " "It was later detelmined that this funding
>
> Talk soon.
>
> Mitch
>
> From: Killgore Robeli [mailto:rkillgore@oce.oregon.gov]
> To: Monow Mitch
166
KIL_PSU_ 004114
>
>
>
> Draft response
>
>
> Mitch Morrow e-mail on OCE Business Practice 'Review '
>
>
> I will set .uP an appointment to review this afternoon.
>
> Thanks,
> Rob
>
>
167
KIL_PSU_ 004115
>
>
------------------------------
> From: Monow Mitch
> [mailto:Mitch.Morrow@doc.state.or.us]<mailto:[mailto:Mitch.Monow@doc.
> state.oLus]>
> Sent: Tuesday, August 21, 20128:08 AM
> To: Killgore Robeli
>
> Rob,
>
statement to your CPA and any other written statements/materials from OCE regarding this
. issue. Thanks.
>
> Please work with Marie on ananging some time for the three of us to
meet. Talk soon.
>
> Mitch
>
>
>
.:> [ntailto:rkillgore@oce.oregon.gov ] <mailto :%5bmailto :l'kill gore@oce.orego
168
KIL_PSU_ 004116
>n.gov%5d>
> To: Peters Colette S; MOlTOW Mitch
> Cc: Osborn Laura
> Importance: High
>
> Colette & Mitch,
>
>
> I had Neil Bryant review Mitch's email from earlier this year ~ m d his
laws (attached is Neil's letter). I reviewed this with our CPA along with the reasoning f6r the
support. I explained that the new Director took immediate short term action with the formation of
Because it ~ financially immaterial it would not be mentioned in the actual audit. You do need
>
169
KIL_PSU_ 004117
let me know how you would like to proceed.
>
> Thanks,
> Rob
>
------------------------------
> Sent: Friday, August 17,2012 11 :12 AM
>
>
>
> <astruxness@oce.oregon.gov<mailto:astruxness@oce.oregon.gov
> Date: August 17, 2012 11 :08:18 AM PDT
> To: Osborn Laura
> Hi Laura,
>
>
> We are completing the general disclosure pOltion of the CAFR and I
170
KIL_PSU_ 004118
>
>
respond or not.
>
> Thanks,
> Ann
>
>From: sharp@oce.oregon.gov<mailto:sharp@oce.oregon.gov>

> Sent: Friday, August 17,2012 11:16 AM
> To: Struxness Ann
>
> Location: Not Set
>
> File FOlmat: PDF MMR(G4)
171
KIL_PSU_ 004119
>
other countries.
>
> Response.eml> <OCE Audit .eml> <Use of OCE Funds for Crime
> Prevention.eml> <OCE Business Practice Review.eml>
Subject: Re: CAFRQuestion
172
KIL_PSU_ 004120
Sent from my iPhone
On Aug 28,2012, at 7:53 AM, "Mike Greenfield" <orgreenfield@comcast.net> wrote:
Watch out. ....
Sent from my iPad
On Aug 27,2012, at 5:36 PM, Killgore Robert <rkillgore@oce.oregon.gov> wrote:
FYI
Sent from my iPhone
SUbject: RE: CAFR Question
Hello Rob,
need to W011'y about the ruckus, that's what we're here for. What
w011'ied me more is that we weren't there for you on the front-end
nervous. I recognize that going forward, the MOD and a better
but when you get back, will you create a list bfall the personnel
173
KIL_PSU_ 004121
\,
administrator? And, I want them all - big and small. Then I'd like
best leaders I've ever met amongst the public and private
sector. I've been working with him now for almost 8 liz years
since the day he hired me. And it's been 8 liz years without
interruption; while Max, Mitch, and I operated like a well-oiled
run by Mitch. The p31inership we've had is priceless to me. So,
blessed.
I stati here, because I get the sense that you do not see him like I
happy to talk with you one-on-one to flush this out fuliher. Just let
me know.
I think that the coming year is filled with 0ppOliunities for success
and change, so let's resolve some of these issues soon.
174
KIL_PSU_ 004122
Sincerely,
Colette
Colette S. Peters
Director
503-945-0927
To: Peters'Colette S
created. I more than realize that you do not need
successful.
175
KIL_PSU_ 004123
Thanks,
Rob
Bernt Betty
opinion that recommends not reporting the funeral
will sign the CAFR this morning and get it to DAS.
can draft a formal process for these types of
176
KIL_PSU_ 004124
Thanks,
Rob
To: 'MOlTOW Mitch'; Peters Colette S
Bernt Betty
Hi Colette & Mitch,
during C011'ections Employees Week. I really liked
say that I don't know. The reason that this has come
Herron funeral which ultimately was triggered from
for conections week) once the Inter Agency
, ;. Agreement was put into place. However, as we" ,
177
KIL_PSU_ 004125
and the additional information that I supplied him.
tomOlTOw.
Thanks,
Rob
From: MOlTOW Mitch
[mailto :Mitch.MolTow@doc.state.or.us]
To: Killgore Robeti
Gary; Bernt Betty; STRUXNESS Ann
Rob,
Congratulations on the wedding. SOlTY you had to
the CAFR report and we would like to get some
OCE funds obligated during COlTections Employee
178
KIL_PSU_ 004126
the HelTon expense and your justification on the
consider expenditures outside the constitutional 01'
(dollar amount, number of incidents) does the OCE
"repOliable" 01' as immaterial with regard to the
Sorry for the additional work. We just want to
make -sure we are being suppOliive and that we take
everything into consi,deration as we move towards a
and please don't hesitate to call or write if you have
any questions.
Mitch
From: Morrow Mitch
[mailto :Mitch.MolTow@doc.state.or.us]
Sent: Wednesday, August 22, 20123:42 PM
To: Killgore Robeti
179
'f I"
KIL_PSU_ 004127
Thanks Rob.
supporting a primary business partner during a very
think there continues to be some level of
as to if the expenditure should be reported to the
times before and has occUlTed since). I am not sure
notified you via email on 11/30/11 of what was
me if there were any concerns on you part when the
the
making.
apologize if! offended you in any way today, that
180
KIL_PSU_ 004128
(you and I and
Mitch
To: Moll'OW Mitch
Good Morning Mitch,
-the funeral expenditure at this point. Please keep in
mind that a formal audit or review of the expenses
181
KIL_PSU_ 004129
that in January & Februmy.
following:
1. Why did OCE/DOC do it? Obviously this was
done to take care of the Herron family and assist the
anyone.
requirements. Both Neil and I think that itwas. If
executives were notified until after the funds were,
could say something differently but we can't.. This is
impOliant because it will help determine how we
craft the message.
Thanks,
Rob
182
KIL_PSU_ 004130
From: MOlTOW Mitch
[mailto:Mitch.Mo11'ow@doc.state.or.us]
To: Killgore Robel1
there are others.
Just attempting to get all the infOlmation on the
Mitch
[mailto :rkillgOl'e@oce.oregon.gov]
To: MOlTOW Mitch
the PSU project. I thought that it was impOliant to
Thanks,
Rob
183
KIL_PSU_ 004131
From: MOlTOW Mitch
[mailto :Mitch.Morrow@doc.state.or. us]
To: Killgore Robert
Rob,
Mitch
To: Morrow Mitch
184
KIL_PSU_ 004132
Agreed. That's why I brought it forward. Keep in
mind I didn't learn about this until last Friday. Neil
Thanks
Rob
Sent froJ.? my iPhone
> Rob,
>
> Thanks for this information. In your email to
Colette and me last
>
respond is seen as
modify our response on the CAFR General
185
KIL_PSU_ 004133
with .... " "It was later determined that this funding
>
> Talk soon.
>
> Mitch
>
> To: Morrow Mitch
>
>
the CAFR & Audit
>
> Draft response
>
186
KIL_PSU_ 004134
CPA Audit Proposed
>
> Mitch Morrow e-mail on OCE Business Practice
Review
>
>
afternoon.
>
> Thanks,
> Rob
>
>
>
>
------------------------------
> From: Monow Mitch
>
[mailto:Mitch.Monow@doc.state.or.us]<mailto:[m
> state.or.us]>
187
KIL_PSU_ 004135
>
> Rob,
>
provided Neil for his review, OCE's official
issue. Thanks.
>
> Please work with Marie on ananging some time
meet. Talk soon.
>
> Mitch
>
>
>
>
>n.gov%5d>
> Cc: Osbom Laura
188
KIL_PSU_ 004136
> ImpOliance: High
>
> Colette & Mitch,
>
I found out about
>
Herron funeral where outside the scope of our laws
CPA along with the reasoning for the suppOli. I
short term action with the formation of a
term action by having Portland State University
. be mentioned in the actual audit. You do need to
keep in mind that our auditor looks at aCE from a
business perspective and not governmental. The
189
KIL_PSU_ 004137
>
requirement until
from you. I recommend that we report the expenses
related to the Herron funeral and describe what
>
> Thanks,
> Rob
>
------------------------------
>
>
>
> Begin forwarded lJlessage:
>
ce.oregon.gov
> Date: August 17,201211:08:18 AM PDT
> To: Osborn Laura
190
KIL_PSU_ 004138
>
<losbom@oce.oregon.gov<mailto:losbom@oce.ore
gon.gov
> Hi Laura,
>
cool.
>
> We are completing the general disclosure portion
of the CAFR and I
>
purposes other than
>
would like me to
respond or not.
>
> Thanks,
> Ann
>
> From:
ov>
191
KIL_PSU_ 004139
>
[mailto :sharp@oce.oregon.gov]<mailto:%5bmailto:

> Sent: Friday, August 17,201211:16 AM
> To: Struxness Ann
>
> Reply to: aCE Administration
>
gov
> Location: Not Set
>
>
of Adobe Systems
following URL:
countries.
192
KIL_PSU_ 004140
>
> <Signed - Ltr to Killgore (00 194625).pdf>
> Response.eml> <OCE Audit .eml> <Use ofOCE
Funds. for Crime
Review.eml>
<imageOO 1.jpg>
Subject: Re: OCE Revised Phase II attached
Phil
I really don't have enough time for an in depthl'ead of the repOli - perhaps on the 10 hour flight tomorrow.
compared to the mainstream govermnent structure of DOC as driving differences in priorities and management
Mike
193
KIL_PSU_ 004141
SUbject:OCE Revised Phase II attached
Date:Wed, 29 Aug 2012 10:38:19 -0700
From: Shannon Grzybowski <shannongrzybowski@gmail.com>
To:Osborn Laura <losborn@oce.oregon.gov>, Phil Keisling <keisling@pdx.edu>, Marcus. Ingle
<mingle@pdx.edu>
HI Laura,
revisions.
Thanks,
Shannon
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196
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197
KIL_PSU_ 004145
Phone: (503) 725-8168
Mobile: (503) 997-6289
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Blind Copy
Subject:. Re: AFSCME
Jordan and the Governor's office may want to get on top of this rather than reacting to events. Rationally Collet
On Aug 30, 2012, at 7:24 AM, Killgore Robeli wrote:
Laura has been putting all of the information together this week. The question is what do i do with it. If 50S shows up
To: Killgore Robert
Subject: Re: AFSCME
Rob
Mike
198
KIL_PSU_ 004146
On Aug 29, 2012, at 7:03 PM, Killgore Robert wrote:
FYI
Sent from my iPhone
Subject: AFSCME
review with PSU ....
Rob
Sent from my iPhone
Mike and Patty Greenfield.
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Phil Keisling
Phone: (503) 725-8168
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On 91141123:57 PM, Killgore Robert wrote:
fyi
, Sent: Friday, September 14, 20123:57 PM
To: _All Staff
Subject: OCE Organizational Changes"
Hi Everyone -
be moving to the Dome Building on October 1,2012. This move gives us the opportunity to
203
KIL_PSU_ 004151
J ,'; ,
coordination. The OCE Sales staff will be consolidated with the Fiscal, Information Systems,
Best regards,
Rob, Laura & Gary
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207
KIL_PSU_ 004155
Fax: (503) 725-8250
Sent from my iPhone
fyi
Sent: Friday, September 14, 20123:57 PM
To: j.1I Staff
Subject: OCE Organizational Changes .
Hi Everyone -
Gary, Kevin, and Betty will be moving to the Dome Building on October 1, 2012. This
208
KIL_PSU_ 004156
Fiscal, Information Systems,'Contracts and HR-Payroll-Safety units.
success.
Best regards,
Rob, Laura & Gary
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: FW: Report
From: Osborn Laura
To: Killgore Robert
Subject: Report
Rob,
209
KIL_PSU_ 004157
Laura
"
210
KIL_PSU_ 004158
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
As discussed 1 of 3
Memorandum of Record jan 23.doc; PSU Project Assignments.doc; DOC
planning.pdf; Disclosure C - Violations of Legal Provisions.pdf
I've broken material down to three emails to meet email size limit.
Mike Greenfield
office & I told them ?no? and that Mitch.needed to call me & discuss.
I agree. Tomon-ow I am going to draft an email and tell him no more and that ifhe would like we can discus
Sent from my iPhone
Rob:
expenditure outside ofthe Legislature's budget approval and repOliing process.
1
KIL_PSU_ 004159
DOC can test that theory by sending a memo to their LOF analyst informing him or her that OCE
Freddy Webb Petite lost her job as a state depaliment manager for purchasing fancy day-timers
Mike
Subject: Memo
Hi Marcus,
Attached you will find the project scope in which Laura & I assigned potential aCE personnel as references for the major
Thanks,
Rob
2
KIL_PSU_ 004160
They may cancel;
time and work.
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KIL_PSU_ 004162
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5
KIL_PSU_ 004163
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Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
_From: Killgore Robert
6
KIL_PSU_ 004164
Date: February 8,2012 1:41 :10 PM PST
fyi
Good Afternoon,
Thanks,
Rob
FYI?I?m just being a good ?familyman? until you can convince Bill Wyatt to hire me at the Port? .
Sent: Thursday, February 09, 20126:57 AM
To: 'Morrow Mitch'
Thanks,
Rob
To: Killgore Robert
Subject: OCEjPSU Contract Issues
7
KIL_PSU_ 004165
Rob,
Mitch
Cr.!'
NEOGOV"
Salary: $238,266.00 - $303,248.00 Annually
Print Job Information I .8.QQ.ly
Description Benefits Supplemental Ouestions

Manage and complete necessary financing mechanisms to ensure the financial needs
going basis.

Coordinate the development and monitoring of financial information and
committee of the ,Port Commission to develop short-, medium-, and long-term financial
8
KIL_PSU_ 004166
Oversee the accounting department to ensure proper maintenance of all accounting
Oversee the organization's risk and safety management program in a manner that
and federal laws.
Oversee the qualitative and quantitative research program for the Port including
surveys.
Oversee the internal audit department of the Port. Provide direct access to the
Education, Experience/Licenses & Certifications:
Bachelor's degree in Finance or Accounting. Master's degree is preferred.
Twelve or more year's experience in a senior financial-management role, partnering
CFO or equivalent.
Experience with municipal finance, port finance, or airport agreements preferred.
to CPA preferred.
Knowledge of finance, accounting, budgeting, and cost control principles including
Generqlly Accepted Accounting Principles. Knowledge of automated financial and
Ability to analyze financial data and prepare fihancial reports, statements, and
projections.
Work .requires professional written and verbal communication and interpersonal skills.
Ability to motivate teams to produce quality materials within tight timeframes and
meetings.
Strong problem solving and creative skills and the ability to exercise sound judgment
Strong interpersonal skills, ability to communicate and manage well at all levels of the
organization.
Subject: Re: aCE
9
KIL_PSU_ 004167
schedule -- thanks.
On 2/8/12 6:45 PM, Mike Greenfield wrote:
Phil
Mike
On Feb 8,2012, at 5:48 PM, Phil Keisling wrote:
B\lt geezus criininy, this is wierd. And at day's end, we may decide to follow the adage that sometimes it's better
Marcus
Mike
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
1O
KIL_PSU_ 004168
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KIL_PSU_ 004170
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Major employers head to Portland State Feb. 14 and 15 for PSU's largest career fairs ofthe year
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13
KIL_PSU_ 004171
Mr. Roboto
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Thanks,
Rob
To: Killgore Robert
Sent from my iPad
On Feb 9, 2012, at 7:03 AM, Killgore Robeli <rkillgore@oce.oregon.gov> wrote:
14
KIL_PSU_ 004172
<imageOO1.gif>
Salary: $238,266.00 - $303,248.00 Annually
location: Headquarters - 7200 NE Airport Way, Oregon
?
?
?
?
?
?
?
going basis.
Coordinate the development and monitoring of financial information and
Oversee the accounting department to ensure proper maintenance of all accounting
Oversee the organization?s risk and safety management program in a manner that
and federal laws.
Oversee the qualitative and quantitative research program for the Port including
surveys.
Oversee the internal audit department of the Port. Provide direct access to the
CFO or equivalent.
? CPA preferred.
15
KIL_PSU_ 004173
projections.
meetings.
organization.
So far she seems to be going in that direction with not wanting an independent oce audit I think she is getting
bad adviCe as in about a year she will own all of max's poor decisions. .
http://m.statesmanjouma1.com/topstories/article?a=2012202130311&f=1087
Sent from my iPhone
Sent from my iPhone
On Feb 13,2012, at 8:08 AM, "Mike Greenfield" <orgreenfie1d@comcast.net> wrote:
Interesting.
16
KIL_PSU_ 004174
http://m.statesmanjournal.com/topstories/article?a=20 12202130311 &f=1 087
Sent from my iPhone
Yes. Inmate/staffrelationships, They had one depaIiment that was filming videos ....
Sent from my iPhone
On Feb 13,2012, at 10:42 AM, "Mike andPaliy" <orgreenfield@comcast.net> wrote:
On Feb 13,2012, at 8:28 AM, Killgore Robeti wrote:
sex payout story together at coffee creek. It's probably for the best that Ididn't get a DOC job.
Sent from my iPhone
Interesting.
17
KIL_PSU_ 004175
http://m.statesmanjournal.comltopstories/article?a=20 1220213 031
1&f=1087
Sent from my iPhone
Date: February 13, 2012 11 :41 :48 AM PST
The question that needs to be asked is "how much money has the state had to pay imnates for having
Oh well, I guess that I don't belong in this "family" anymore. Hurry up and find olit about OY A ...
Sent from my iPhone
Yes. Inmate/staffrelationships. They had one department that was filming videos ....
Sent from my iPhone
best that I didn't get a DOC job. Now go help me get to OY A ....
Sent from my iPhone
18
KIL_PSU_ 004176
wrote:
Interesting.
http://m.statesmanjournal.com/topstories/ atiicle ?a=

Sent from my iPhone
Mike and Patly Greenfield
I'm sure that my emails to ken will get me fUliher in the ringer ifthat's possible ... he is meeting with the gov this
morning.
Sent from my iPhone
19
KIL_PSU_ 004177
http://m.statesmanjournal.comitopstories/aliicle?a=2012202150429&f=1087
Sent from my iPhone
this e-mail in error, please advise me immediately by reply e-mail, keep the contents confidential, and
************************************
Sent: Friday, February 17, 20126:51 AM
Thanks,
Rob
To: KILLGORE Robert 0
Cc: DAVIS Christy
Rob,
20
KIL_PSU_ 004178
subject to the
that,
to relate to
the implementation, maintenance, or development of prison work programs. In fact, if my understanding of the CI P
be demonstrated that funding this project is somehow directly rE3lated to the implementation, maintenance or development
.. could raise serious questions in the event of an audit, as well as potential personal liability by OCE officials responsible for
Feel free to let me know if you have additional question? or would like to discuss this further.
21
KIL_PSU_ 004179
To: Peters Colette S; 'Mo11'oW Mitch'
Subject: FW: Use of OCE Funds for Crime Prevention
From: paul. weddle@doj .state.or.us [mailto : paul. weddle@doj .state.or. us]
Subject: Use of aCE Funds for Crime Prevention
Rob,
ph: 503-378-6060 fax: 503-378-4517
From: Killgore Robert <rkillgbre@oce.oregon.gov>
To: Killgore Robeli
22
KIL_PSU_ 004180
To: Killgore Robeli
To: Peters Colette S; 'Mol1'oW Mitch'
[mailto:paul.weddle@doj.state.oLus]
Rob,
I can do anything fmiher for you on this.
ph: 503-378-6060 fax: 503-378-4517
email: paul.weddle@state.oLus
<genc5433.doc>
23
KIL_PSU_ 004181
To: Killgore Robeti
On Feb 17,2012, at 8:44 AM, Killgore Robeti wrote:
perhaps question her Deputy. It will probably just make her more 'defensive though. By the way, I have the
Front: Mike Greenfield [mailto:orgreenfield@comcast.net]
To: Killgore Robert
Although I think it is pretty clear that we shouldn't use oce funds for golf
To: Killgore Robeti
24
KIL_PSU_ 004182
To: Peters Colette S; 'Mo11'oW Mitch'
[mailto:paul.weddle@doj.state:or.us]
Subject: Use ofOCE Funds for Crime Prevention
Rob,
for crime
questions, or if
Paul J. Weddle, Assistant Attomey General
Justice
ph: 503-378-6060 fax: 503-378-4517
<genc5433.doc>
25
KIL_PSU_ 004183
From: Morrow Mitch
Sent: Wednesday, February 02, 2005 6:46 AM
Cc: Armenakis Nick
Thanks, - ,--
Rob
Cc: DAVIS Christy
that you have received this e-mail in enor, please advise me immediately by reply e-mail, keep the
************************************
Rob,
You asked for my advice regarding whether or not it would be "legally feasible for aCE to fund activities that are
not directly related to prison work or training programs", in the context of aCE's authority under ar Const. Article
1 Sec. 41 and the applicable aCE statutes. I have now completed my initial review and concluded
26
KIL_PSU_ 004184
summarized below:
As you know, Article 1, Sec,. 41 requires that inmates be ,,* * * actively engaged full time in work or on-the-job
OCE (see ORS 421.305 and 421.344). Most importantly for this discussion, sUbsection 9 of Sec 41 also
mandates that, ,,* * * All income generated from prison work programs shall be kept separate from general fund
(emphasis added).
authority to
states that,
From the text of the letter you provided, it appears that OCE (via DOC) is being asked to fund administrative costs
within ODOC's broad statutory authority, it does not appear to be within OCE's constitutional or statutory authority
implementation, maintenance or development of a prison work program, I would adviseOCE to decline the
could raise serious questions in the event of all audit, as well as potential personal liability by OCE officials
27
KIL_PSU_ 004185
Phil
The relationships between and among the players in OY A, DOC and OCE are fraught with suspicion and
will be interpreted as hostile and threatening. I'd go with infOlmed innocence.
Mike
Thoughts?
Phil Keisling
28
KIL_PSU_ 004186
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
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KIL_PSU_ 004187
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The Oregonian: POliland State University career fair appeals to all majors
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31
KIL_PSU_ 004189
Clean Water Acts
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Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
yes, I can do 10:45 on 2122.
On 2/19/12 11 :05 AM, Mike and Patty wrote:
Phil
32
KIL_PSU_ 004190
Mike
On 21171124:39 PM, Mike and Patty wrote:
Phil
Mike
back prctty quickly (last week) to set this up.
In the meantime, any advise on other possible effOlis to move things forward? I have thought about trying to
this effOli). But all these carty some risks, and if you think there's a decent likelihood that this will simply be a
33
KIL_PSU_ 004191
Thoughts?
<psu _signature 165x3 5 .gif>
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Phil Keisling
College or"Urban and Public Affairs
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KIL_PSU_ 004192
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KIL_PSU_ 004194
News
The Oregonian: Portland pianist Darrell Grant assembles the Double Legacy Project to celebrate Black History
David Springer of University of Texas at Austin named new dean ofPSU's School of Social Work
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KIL_PSU_ 004195
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
J'll give Rob a call -- Marcus, perhaps you and I can try to chat with him some time tom011'0w, before you leave
Phil and Marcus,
meeting.
Mike
38
KIL_PSU_ 004196
this e-mail in error, please advise me immediately by reply e-mail,keep the contents confidential, and
************************************
From Killgore Robert
Subject: FW: Advice re: eIP Funding Request
situations besides Children of Incarcerated Parent$. I have a couple of others that I am looking for.
Thanks,
Rob
Sent: Tuesday, February 01, 20054:44 PM
Cc: DAVIS Christy
Rob,
ORS 421.305'and 421.344). Most importantly for this discussion, subsection 9 of Sec 41 also mandates that, "* * * All
39
KIL_PSU_ 004197
subject to the
that,
to relate to
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42
KIL_PSU_ 004200
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43
KIL_PSU_ 004201
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
From: i l l g o ~ e Robert <rkillgore@oce.oregon.gov>
Sent from my iPhone
From: "Crawford Rhonda" <Rhonda.Crawford@doc.state.or.us>
[http://agency.govemmentjo bs.comlimages/ Agency Images/ oregonseal. gifJ
STATE OF OREGON
JOB CODE:
DOC12-01720C
OPENING DATE/TIME:
02123112 12:00 AM
CLOSING DATE/TIME:
44
KIL_PSU_ 004202
03/06112 11 :59 PM
SALARY:
$16.68 - $22.90 Hourly
$2,892.00 - $3,970.00 Monthly
$34,704.00 - $47,640.00 Annually
JOB TYPE:
Permanent
LOCATION:
Ontario, Oregon
AGENCY:
Corrections-Operations
Print Job
Information<http://agency.govemmentjobs.comloregon/job bulletin.cfm?JobID=428535>
I Apply<https:llwww.governmentjobs.comijobseekers/doApply.cfm?ID=428535&topheader=or
egon& WDDXJ obSearchParams=%3CwddxPacket%20version%3D%271 %2EO%27%3E%3Che
%3Cstring%3E%2D 1 %3 C%2Fstring%3E%3 C%2Fvar%3E%3Cvar%20name%3D%27PROMO
TIONALJOBS%27%3E%3Cstring%3EO%3C%2Fstring%3E%3 C%2Fvar%3E%3Cvar%20nam
e%3D%27TRANSFER%27%3E%3Cstring%3EO%3C%2Fstring%3E%3C%2Fvar%3E%3Cvar
Fvar%3E%3C%2Fstruct%3E%3C%2F data%3E%3 C%2FwddxPacket%3E>
[South Fork Header]
This position vacancy exists within the Physical Plant at the Snake River Correctional Institution
(SRCI) and is located in Ontario. This recruitment will be used to establish a current list of
Example of Duties
45
KIL_PSU_ 004203
maintaining lawns, shrubs and trees, coordination of the irrigation system, and systematic
Description<http://www.oregon. gov/DOC/HRfNEOGOVPD/DOC 12-
01720C GMW2pdSRCI.docx>.
Qualifications
* an associate's degree in landscape technology, hOliiculture, turf management or closely
* three (3) years of landscape experience AND the ability to obtain a Public Pesticide
Your license/certification infOlmation must be listed in the "Cetiificates and Licenses" section of
before submission.
your application from futiher consideration. A resume' will not replace the Work Experience
* * IMPORTANT NOTICE* *
Applicant E-Recruit FAQ's web page. Click on the link below to go directly to question #14 to
does not endorse any patiicular provider.
Applicant E-Recruit F AQ's<http://www.oregonjobs.org/DAS/STJOBS/F AOs.shtml#don'thave>
attach requircd documents to your electronic application.
46
KIL_PSU_ 004204
the date of hire.
Note: The Department of C011'ections does not offer visa sponsorships. Within three days of hire,
all applicants will be required to complete the US Department of Justice Form 1-9, confilming
Application Reference Number: DOC12-0l720C
Veterans Preference 1nformation<http://www.oregon. gov/D0 C/HRIV et.shtml>
Employee Benefits with the Department of
C011'ections<http://www . oregon. gOY IDOC/HRlr benefits. shtml>
Model<http://www.ol'egon.gov/DOC/PUBAFF loam welcome.shtml>
Facility<http://www. oregon. gOY IDOC/O PS/PR1SONI all prisons. shtml>
Oregon Department of COll'ections
47
KIL_PSU_ 004205
Hi Mike,
Buddy Herron as 'a hero to us all'
48
KIL_PSU_ 004206
11 with multiple stab wounds. He was pronounced dead at st. Anthony Hospital in Pendleton.
More
The Oregonian?s continuing coverage of the stabbing death of corrections officer Buddy
. hundreds of somber correctional officers, firefighters, paramedics, law enforcement officers and public
they vyere his neighbors, said Williams.
security.
McGraw remembered marveling, "How can he be so wide awake at 2 a.m.7" after an early morning
forgotten."
Protection District, a rural neighborhood watch member, and s,?m.eone who tried always to be a Good
49
KIL_PSU_ 004207
Samaritan.
Wood.
that presented the colors. other touches included an Oregon Fire Service Honor Guard conducting a
bell-ringing ceremony tqsignify the end of duty and a return to quarters for Herron" and a separate
Oregon Interagency Honor Guard that handled retrieval of thecolors.
A rifle salute was fired outsid,e the auditorium, and Herron's helmet, a fireman's whistle ~ n d three
? Richard Cockle
50
KIL_PSU_ 004208
Thanks,
Rob
To: Killgore Robert
Rob
We are out of town March 9th thm 13th - open any other time to travel to Bend.
Mike
On Feb 24, 2012, at 12:55 PM, Killgore Robeli wrote:
Hi Mike,
as la hero to us all'
someone he tried to befriend should inspire everyone who knew him to live a better life, Oregon Corrections Chief Max
51
KIL_PSU_ 004209
More
Oregon.
the Northwest.
Williams.
52
KIL_PSU_ 004210
Jeff Wood, a bishop with the Church of Jesus Christ of Latter-day Saints'
those in need.
colors.
A rifle salute was fired outside auditorium, and Herron's helmet, a fireman's whistle and three flags were formally
presented to his wife, Kimberly. A la-block procession of police and rescue vehicles and mourners
service.
community."
? Richard Cockle
53
KIL_PSU_ 004211
Date: February 24,2012 1 :43:26 PM PST
Thanks,
Rob
Sent from my iPhone
It might be interesting to see what contract supplemental guards needed by OCE would cost...
54
KIL_PSU_ 004212
Thanks,
Rob
Oregon cOl1'ections is featured in the wall street joumal.
Sent from my iPhone
<Andy.F arquhar@doc.alabama.gov>, "'bradecki@azcol1'ections. gov'"
<bradecki@azcorrections.gov>, "'ADC. Industry@mail.state.ar.us'"
. . .
<ADC.Industry@mail.state;ar.us>, "'chuckpattillo@pia.ca.gov'" <chuckpattilloCmpia.ca.gov>,
<davida.brown@po.state.ct.us>, "'carI.barker@state.de.us'" <carI.barker@state.de.us>,
"'info@pride-enterprises. org'" <info@pride-enterprises.org>, "'newilson@gci -ga.com'"
<newilson@gci-ga.com>, "!deanna.I.espinas@hawaii. gov'" <deanna. I. espinas@hawaii.gov>,
"'tci@tdcj.state.tx.us'" :::;tci@tdcj.state.tx.us>, "'alanjames@utah.gov'" <alanjames@utah.gov>,
"'Wilhilmina. picard@ahs.state.vt.us'" <Wilhilmina.picard@ahs.state.vt.us>,
'" don. guillory@vadoc.virginia.gov'" <don. guillory@vadoc.virginia. gov>,
"'suppOli@washingtonci.com'" <support@washingtonci.com>, "'eddie.n.long@wv.gov'"
<eddie.n.long@wv.gov>, "'bemie.spiegel@wisconsin.gov'" <bemie.spiegel@wisconsin.gov>,
"'lynn.mcauley@wyo.gov'" <lynn.mcauley@wyo.gov>, "'Rgrieser@central.unicor.gov'"
<Rgrieser@central.unicor.gov>, "'wayne.rukley@dcs.nsw.gov.au'"
<wayne.rukley@dcs.nsw.gov.au>, "'Meredith Lockhati'" <mlockhart@tprm.com>,
"'j eray@idoc.idaho.gov'" <j eray@idoc.idaho.gov>, 'Steve Little' <SLittle@idoc.idaho.gov>,
"'T e11'yOwens. Thomton@cdcr.ca.gov'" <Tel1'yOwens. Thornton@cdcr.ca.gov>,
. "'mathomas@ci.idaho. gov'" <mathomas@ci.idaho.gov>, "'Tim. gleason@doc.illinois.gov'"
<Tim. gleason@doc.illinois.gov>, "'mhel1'on@idoc.in. gov'" <mhel1'on@idoc.in.gov>,
"'Dan.clark@iowa.gov'" <Dan.clark@iowa.gov>, "'Brad.jurgensen@kdoc.dc.state.ks.us'"
<Brad.jurgensen@kdoc.dc.state.ks.us>, "'Tom.cannady@ky.gov'" <Tom.cannady@ky.gov>,
'" gwilliamson@corrections.state.la.us'" <gwilliamson@conections.state.la. us>,
"'robeli.walden@maine.gov'" <robeli.walden@maine.gov>, "'sshiloh@dpscs.state.md.us'"
<sshiloh@dpscs.state.md.us>, '" JFKa11'@doc.state.ma.us'" <JFKarr@doc.state.ma.us>,
"'msisales@michigan. go v' " <msisales@michigan.gov>, '" gpiras@minncor.com'"
"'John.scott@doc.mo.gov'" <John.scott@doc.mo.gov>, "'glambert@mt.gov'"
<glambert@mt.gov>, "'jmcgovern@dcs.state.ne.us'" <jmcgovem@dcs.state.ne.us>,
"'Fred.nichols@nhdoc. state.nh. us'" <Fred.nichols@nhdoc.state.nh.us>,
55
KIL_PSU_ 004213
"'john.muniz@doc.state.nj.us'" <j ohn.muniz@doc.state.nj .us>, '''David. bourger@state.nm.us'"
<David. bourger@state.nm.us>, '''Michael.hurt@docs.state.ny.us"'
<Michael.hurt@docs.state.ny.us>, "'ncce-info@doc.state.nc.us'" <ncce-info@doc.state.nc.us>,
"'rri@state.nd.us"' <11'i@state.nd.us>, "'opi.sales@odrc.state.oh.us'"
<opi.sales@odrc.state.oh.us>, "'jd.colbert@doc.state.ok.us'" <jd.colbeli@doc.state.ok.us>,
l'rkillgOl'e@oce.oregon.gov'" <rkillgore@oce.Ol'egon.gov>, "'Anthomille@state.pa.us'"
<Anthomille@state.pa. us>, "'i flaheliy@doc.state.ri.us'" <iflaheliy@doc.state.ri. us>,
"' scdcpLcustserv@doc.state.sc.us'" <scdcpLcustserv@doc.state.sc.us>,
II 'Owen. spu11'ell@state.sd.us'" <Owen. spurrell@state.sd. us>, II 'patricia. weiland@tn.gov'"
I'BMARSON@azco11'ections.gov'" <BMARSON@azcorrections.gov>,
"'tj ones@idoc.idaho.gov'" <tj ones@idoc.idaho.gov>, II 'pamela. walker@nc.gov'"
<pamela. walker@nc.gov>, "'mark.johnson@nc.gov'" <mark.johnson@nc.gov>,
I'Keith.Acree@doc.nc.gov'" <Keith.Acree@doc.nc.gov>, "'denise.vaughan@doc.wa.gov'"
<denise.vaughan@doc.wa.gov>, "'rncawthon@DOCl.WA.GOV'"
<rncawthon@DOCl.WA.GOV>, "'Tonya.M.Sly@doc.state.or.us'"
<Tonya.M.Sly@doc.state.Ol'.us>, I'Katherine.Sanguinetti@doc.state.co.us'"
<Katherine. Sanguinetti@doc.state.co.us>, l'wil@Nationalcia.org'" <wil@Nationalcia.org>,
l'info@nationalcia.Ol'g'" <info@nationalcia.org>, l'bbernt@oce.Ol'egon.gov'"
<bbernt@oce.oregon.gov>, "'paul.verke@cdcr.ca.gov'" <paul.verke@cdcr.ca.gov>,
"'Toni.E. Schwartz@hawaii.gov'" <TonLE.Schwartz@hawaii.gov>,
I'Joe.W.BookerJr@hawaii.gov'" <Joe.W.Booker.Jr@hawaii.gov>, "'Jodie.F.Maesaka-
Hirata@hawaii.gov'" <Jodie.F.Maesaka-Hirata@hawaii.gov>, I'Julie.PelTey@tn.gov'"
<Julie.Perrey@tn.gov>, "'BAnez@mt.gov'" <BAnez@mt.gov>, "'J odie.F . Maesaka-
Hirata@hawaii.gov'" <J odie.F .Maesaka-Hirata@hawaii.gov>, "'info@doc.nc.gov'" .
<info@doc.nc.gov>, I'GEORGE.lombardi@doc.mo.gov'" <GEORGE.lombardi@doc.mo.gov>,
"'chris.cline@doc.mo.gov'" <chris.cline@doc.mo.gov>, "'info@doc.nv.gov'"
<info@doc.nv.gov>, "'belinda.stewali@doc.wa.gov'" <belinda.stewali@doc.wa.gov>,
"'rowlanda.cawthon@doc.wa. gov'" <rowlanda.cawthon@doc.wa.gov>,
"'chad.lewis@doc.wa.gov'" <chad.lewis@doc.wa.gov>, "'eric.stewali@wyo.gov'"
<eric.stewal't@wyo.gov>, "'christy.hahn@wyo.gov'" <christy.hahn@wyo.gov>,
"'inguire@idoc.idaho.gov'" <inguire@idoc.idaho.gov>, "'info@doc.nc.gov'"
<info@doc.nc.gov>, I'GEORGE.lombardi@doc.mo.gov'"
"'chris.cline@doc.mo.gov'" <chris.cline@doc.mo.gov>, "'info@doc.nv.gov'"
<info@doc.nv.gov>, I'BAnez@mt.gov'" <BAnez@mt.gov>, "'momholt-mason@mt.gov'"
<momholt-mason@mt.gov>, "'momholt-mason@mt.gov"' <momholt-mason@mt.gov>,
"'eric.stewart@wyo.gov'" <eric.stewali@wyo.gov>, "'christy.hahn@wyo.gov'"
<christy .hahn@wyo.gov>, "'inguire@idoc.idaho.gov'" <inguire@idoc.idaho.gov>,
"'mepeterson@docl.wa.gov'" <mepeterson@docl.wa.gov>, "'i omcgerr@docl.wa.gov'"
<jomcge11'@docl.wa.gov>
Thanks,
JOEL MILLMAN
503-502-0112
56
KIL_PSU_ 004214
It still doesn't.
remain dark.
will be even bigger for the 2011-13 budget, which took effect last week. The $1.3 billion
appropriated for prisons will take nearly a dime out of every gener.al fund dollar spent on
state government.
Every dollar spent
When the pencil work w.as done, the prison system ended up with an extra $3. million --
and trimming certain Measure 11 sentences. A plan tu shift more convicts into less-costly
cited reinstatement of ''''addiction-driven crimes" of Measure 57, which sets mandatory
57
KIL_PSU_ 004215
More cuts to make
of their sentences.
"We hope to not do great damage to anyone spot," Williams said. Still, "there are corners
being cut."
Officers at risk
one corner, and that worries union officials .. Col'rections officers, once trained
at the state academy, now start the job with in-house training. Specialty training, such as
Asa result, employees aren't trained as well as they should be for a challenging job, said
,Tim Woolery, corrections coordinator for Council 75 of the American Federation of State,
could get if the number of inmates showing up at the front starts to grow.
way." '
-- Les Zaitz
at Deer ,Ridge Correctional Institution. Although it's vacant, the state
58
KIL_PSU_ 004216
Thanks. So her (and Mitch's idea) is that rather than OCE spending $150K to PSD to come up with
existing MOD and all will be sweetness and light?
I'm driving down to Colleen's event on Wednseday -- if you're going down and then coming back, want to go
together?
On 2/261122:04 PM, Mike Greenfield wrote:
Sent from my iPad
Thanks,
Rob
59
KIL_PSU_ 004217
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KIL_PSU_ 004219
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KIL_PSU_ 004220
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
.. From: Killgore Robert <rkillgore@oce.oregon.gov>
fyi
From: Hahn Jeanine M [mailto:Jeanine.M.Hohn@doc.state.or.us]
Sent: Monday, February 27{ 2012 11:41 AM
Jeanine Hohn
503.945.9426 - phone
503.931.6087 - cell
63
KIL_PSU_ 004221
JOHN ~ KITZHABE M D ~
GOVER.NOR
Agency Directors,
John A. Kitzhaber, MD.
Governor
64
KIL_PSU_ 004222
system
Share this on:
Facebook Twitter Qigg delicious reddit'MySpace StumbleUpon Linkedln

Florida's prisons:
field;
65
KIL_PSU_ 004223
orgies after games.
positions in the department because they were able to hit a softball out of the
beatings was greatly intertwined."
The parties and orgies were often carried out at a waterfront ranch house built on prison
completewith a bar, podltable and hot tub. See photos of the "party house" ,
He served as Florida's drug czar, before taking on the job as the head of Florida's prison
this\over to law and order people that have made this their life's goaL"
Crosby, operated.
McDonough said.
66
KIL_PSU_ 004224
"In some of the pockets of corruption,that we found, they [prisoners] were being
abused," he said.
Tina Hayes, the director of the prison's department initiatives who has worked in the
"I used to tAli staff day in and day out: Keep your head high; do,what's right; you know
McDonough, she said) brought "standards back into the department."
March 5th meeting.
67
KIL_PSU_ 004225
time frame?
decision.
Perhaps none, or all, or some of these are wOlih saying. What I do NOT think would be productive is:
on that question, I think the more unsettled they might get about what we lmow)
e) Sticking around in the meeting much longer. "Well, if that's the case, please let us lmow when/if you're ready
work) ... , .. :
(which would be the best way to unsettle them, conveying to themJhat we know EXACTLY why
they've decided to cancel. ... )
And one more question/issue: They might ask us, point blank, "Has Rob to either of you about issues of
DOC and OCE?"
being a good "family member". My current advise to Rob is, if there is going to be a come-to-Jesus meeting
68
KIL_PSU_ 004226
Mike
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KIL_PSU_ 004227
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KIL_PSU_ 004228
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Better Business
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6'289
Fax: (503) 725-8250
Subject: OregonLive : Unique Oregon prison program aims to tame violence
states. I notice that it is easy to do smoke and mirrors if you control all of the information.
httQ:/ /mo bile.oregonlive.com/ advorg/ db 96871/ contentdetail.htm? contentguid= Y 9 6mSKli
72
KIL_PSU_ 004230
Sent from my iPhone
Date: March 4,2012 12:04:54 PM PST
Mike -- Thanks. In a "maybe" situation, looks like "c" only makes the most sense -- and a quick leaving.
Mitch Morrow mentioned in the 3rd paragraph ---- and it's a glowing portrayal of his brilliant, innovative
leadership in turning inmates lives around! No matter that the "charts" -- never referenced in the story -- don't
exactly show an unambiguous picture of success. And, reading closely, it appears that the EV ALUATION of
Thanks
Phil
and content of how "maybe" is framed but, if! were you, I'd be prepared to say something akin to "C": "OK,
Statements "A" and "B" are challenging, fall into Mitch's paranoia (comfort) zone and make it easy to
rationalize telminating the contract. "A" - PSU doesn't recognize our chain of command and will be a loose
cannon. "B" - Hey, we are the customer, "we don't got to show no stinking badges" (Bogart - Treasure of the
Sierra Madre). I think "D" and "E" are off the table.
73
KIL_PSU_ 004231
Mike
On Mar 2,2012, at 5:17 PM, Phil Keisling wrote:
March 5th meeting.
Once the "definitive maybe" gets delivered, here's some ofthe things I've pondered about saying:
time frame?
. decision.
d) Asking them to explain (any further) WHY they're at "maybe." (The more our silencellack of curiosity shows
on thatquestion, I think the more unsettled they might get about what we know)
e) Sticking around in the meeting much longer. "Well, if that's the case, please let us lmow when/if you're ready
.to go. We've assembled a great team, and we're very excited about the project and helping OCE move forward - ..
So in th,is case, Mike (and I'm filling Marcus in here), we'll exit the meeting, and then wait, and see
work).
(which would arguably be the best way to unsettle them, conveying to them that we lmow EXACTLY why
they've decided to cancel.. .. )
DOC and OCE?"
"Yes, he has had some past concerns, though he didn't provide any information to us, and as you lmow, this
engagement is not about the past but about the future of aCE.''' I want to have a decent answer to such direct
74
KIL_PSU_ 004232
being a good "family member". My CUlTent advise to Rob is, if there is going to be a come-to-Jesus meeting
Mike
Phil Keisling
. Mark O. Hatfield School of Government
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
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75
KIL_PSU_ 004233
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KIL_PSU_ 004234
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77
KIL_PSU_ 004235
News
Portland Business 10umal: Portland State University goes entrepreneurial
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Sunday, Mar 4
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78
KIL_PSU_ 004236
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
week.
Thanks,
Rob
To: Killgore Robert
,My concern is the slippery slope. Is this a way for DOC to supplement their budget? How much revenue do they want? ,
To: Neil Bryant
To: Killgore Robert
To: Neil Bryant
79
KIL_PSU_ 004237
Good Morning Neil,
Thanks,
Rob
From: Caulley Dave
To: Killgore Robert
OK, SOlTY to miss it. Feel free to call during the meeting ifI can help.
Mike
On Mal' 5, 2012, at 12:59 PM, Killgore Robeli wrote:
80
KIL_PSU_ 004238
week.
Thanks,
Rob
To: Killgore Robert
To: Neil Bryant
To: Killgore Robert
Has this language' been in any prior agreements? Whose idea is it? Neil
To: Neil Bryant
Good Morning Neil,
Thanks,
Rob
From: Caulley Dave
81
KIL_PSU_ 004239
Subject: Meeting
Date: March 6, 2012 10: 18: 16 AM PST
Good moming Marcus,
need to meet and I wou.ld prefer to have mike there as you suggested. I am on the road all week
Thanks
Rob
Sent from my iPhone
Date: March 16, 2012 7:51 :33 AM PDT
<Bryant@bljlawyers.com>, "'davecook@bendbroadband.com'"
FYI
To: Peters Colette S; 'MorroW Mitch'
82
KIL_PSU_ 004240
Hi Colette & Mitch,
Thanks,
Rob
To: Killgore Robert
Subject: Service Agreemetn between DOC and aCE
Bend, Oregon 97702
Phone: 541-382-4331
Fax: 541-389-3386
Cynthia@bljlawvers.com
Please consider the environment before printing this e-mail.
information.
Date: March 16,2012 11 :42:30 AM PDT
To: 'Mike Greenfield' <orgreenfield@comcast.net>, "'davecook@bendbroadband.com'"
<davecobk@bendbroadband.com>
83
KIL_PSU_ 004241
To: Killgore Robert
Rob,
OCE, at least for the 2013 ? 2015 session. We believe there is some heavy lifting to be done around the programmatic
Mitch
To: Morrow Mitch
project was to have a business practice review that would ~ l y z e the relationship between DOC & OCE from both a
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.Morrow@doc.state.or.usJ
To: KILLGORE Robert
Rob,
84
L ;,
KIL_PSU_ 004242
Mitch
From: Marcus Ingle [mailto:mingle@pdx.eduJ
To: Morrow Mitch
Mitch,
the project from both DOC and aCE to assist us in managing (or what we call "co-producing") the contract
until completion.
al1'angements for the meeting, and also to Shannon (our project manager). Here is the brief update:
2. Since I received your e-mail right before our meeting today at noon, I also shared ,the contents of your e-mail
project scope. And all of the team agreed that we need a clear problem/oppOliunitystatement along with other
additional reading and internal preparation. This will require some "further action" on our pmi, inCluding .
April kick-off prior to the 16th. Is it possible to squeeze a meeting in prior to my depaliure on the 16th?
our contractslbudget officer pointed out that our first "contractual deliverable" along with an initial reque1st for
payment is due on the 31st of March. We have obviously incurred some stmi-up costs since the contract with
Those are my key suggestions for now. Our team remains excited about this 0ppOliunity.
85
KIL_PSU_ 004243
Marcus
On Mon, Mar 12, 2012 at 9:56 AM, Monow Mitch <Mitch.Monow@doc.state.or.us> wrote:
Dr. Ingle,
manage the contract until completion. Suggested DOC/aCE Steering Committee members will include Rob
Killgore, Laura Osborne and Gary Kilmer from aCE administration and Mike Gower (Assistant DirectorL Chane
Build a communication plan toget the. contract off on the right footing
',",' -
detail)
Determine product dates
There may be more issues (ownership of the final product, confidentialityL but this should get us started.
Mitch
Date: July 23, 2012 12:27:37 PM PDT
86
KIL_PSU_ 004244
To: 'Neil Bryant'
We should discuss.
To: Killgore Robert
Rob,
As pati of our audit we are required to communicate certain information to those charged with governance at
Thank you.
Rebecca Young
Senior Accountant
5499 Amy Street
West Linn, OR 97068
,.. 503.723.0300 ext. 218
503.723.9946
I2l ryoung@merinacpas.com
Q www.merinacpas.com
CONFIDENTIALITY NOTICE: This email and any attachments are for the sole use ofthe intended recipient(s)
and contain information that may be confidential and/or legally privileged. If you have received this email in
enor, please notify the sender by reply email and delete the message. Any disclosure, copying, distribution or
87
KIL_PSU_ 004245
Date: July 23, 2012 1 :17:26 PM PDT
FYI
To: 'Neil Bryant'
Subject: OCE Business Practice Review "
Colleagues,
healthy working relationship between DOC and OCEwas critical to building a solid foundation for the future of OCE. We
knew this because prior to our deciding to make this one of OCE's 'primary business goals, the relationship between the
institution and aCE management. OCE was headed for insolvency if their business practices did not drastically change
DOC Operational
Political
Desks and office decor for the Legislature for at or b,elow cost
Charitable
Multiple
88
KIL_PSU_ 004246
Financial support for mealslrefreshments for DOC Leadership/awards banquets/retirements
Mitch
Subject: CAFR Draft
Date: August 21 , 2012 8:07:33 AM PDT
Hi Mike,
Thanks,
Rob
89
KIL_PSU_ 004247
..
, \ ..
\
90
KIL_PSU_ 004248
Withem Jacky
From:
Sent:
To:
SUbject:
Attachments:
Lippold Steve M
As discussed- 1 of 3
Memorandum of Record jan 23.doc; PSU Project Assignments.doc; genc5433.doc; DOC
planning.pdf; Disclosure C - Violations of Legal Provisions. pdf; Mail Attachment.eml;
Mail Attachment.eml; Mail Attachment.eml; Mail Attachment.eml; Mail Attachment.eml
I've broken the material down into 3 emails, last effort too large to email.
Mike Greenfield
I agree. Tomorrow I am going to draft an email and tell him no more and that ifhe would like we can discus
Sent from my iPhone
Rob:
expenditure reporting tools .,;. using OCE money circumvents that process. It is an unauthorized
expenditure outside of the Legislature's budget approval and reporting process.
1
KIL_PSU_ 004249
DOC can test that theory by sending a memo to their LOF analyst informing him or her that aCE
Freddy Webb Petite lost her job as a state department manager for purchasing fancy day-timers
Mike
Subject: Memo
Hi Marcus,
Attached you will find the project scope in which Laura & I assigned potential OCE personnel as references for the major
Thanks,
Rob
2
'.
KIL_PSU_ 004250
(and possibly Rob wi11leave). But rather than say, "We're cancelling," they told Rob they want to meet with me
They may cancel;
time and work.
But Rob wi11likely call or email innexthourorsotocanceltomolTow.skick-offmeeting.
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KIL_PSU_ 004253
Wednesday. Feb 8
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6
KIL_PSU_ 004254
Date: February 8,2012 1 :41 :10 PM PST
fyi
Sent: Wednesday, February 08,2012 1:39 PM
Good Afternoon,
Thanks,
Rob
To: 'Morrow Mitch'
Thanks,
Rob
7
KIL_PSU_ 004255
To: Killgore Robert
Subject: OCE/PSU Contract Issues
Rob,
Mitch
a t e ~ February 9, 2012 7:03:35 AM PST
P<;!8tir"0d h.l
NEOGOV'
Salary: $238,266.00 - $303,248.00 Annually
Print Job Information I 8Q..Qly
..
8
KIL_PSU_ 004256
i'.
going basis.
.. Coordinate the development and monitoring of financial information and
.. Oversee the accounting department to ensure proper maintenance of all accounting
.. Oversee the organization's risk and safety management program in a manner that
and federal laws.
.. Oversee the qualitative and quantitative research program for the Port including
surveys.
.. Oversee the internal audit department of the Port. Provide direct access to the
.. Oversee the administrative services department of the Port which manages contracts
.. Bachelor's degree in Finance or Accounting. Master's degree is preferred.
.. Twelve or more year's in a senior financial-management role, partnering
CFO or equivalent.
.. Experience with municipal finance, port finance, or airport agreements preferred.
.. CPA preferred.
.. Knowledge of finance, accounting, budgeting, and cost control principles including
projections.
.. Work requires professional written and verbal communication and interpersonal skills.
.. Ability to motivate teams to produce quality materials within tight timeframes and
meetings.
.. Strong problem solving and creative skills and the ability to exercise sound judgment
.. Strong interpersonal skills, ability to communicate and manage well at all levels of the
organization.
from: Phil Keisling <keisling@pdx.edu>
9
KIL_PSU_ 004257
Subject: Re: aCE
schedule -- thanks.
Phil
Mike
On Feb 8, 2012, at 5:48 PM, Phil Kdsling wrote:
Mike Yes, I will let Sara know-- and yes, Vole will keep looking!
Marcus
Mike
<psu _signature 165x3 5 .gif>
Phil Keisling
Phone: (503) 725-8168
10
KIL_PSU_ 004258
Mobile: (503) 997-6289
Fax: (503) 725-8250
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KIL_PSU_ 004259
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KIL_PSU_ 004260
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LargePSU delegation meets with legislators during PSU Day ~ the Capitol
Major employers head to POliland State Feb. 14 and 15 forPSU's largest career fairs of the year
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Thursday, Feb 9
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Healthcare MBA InfOlmation Session
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13
KIL_PSU_ 004261
Mr. Roboto
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Thanks,
Rob
14
KIL_PSU_ 004262
To: Killgore Robert
Sent from my iPad
On Feb 9, 2012, at 7:03 AM, Killgore Robed <rkillgore@oce.oregon.gov> wrote:
<imageOO1.gif>
Salary: $238,266.00 - $303,248.00 Annually
location: Headquarters - 7200 NE Airport Way, Oregon
Print Job Information I .8.Q.QJy
? Manage and complete necessary financing mechanisms to .. ensure the financial needs
J
going basis.
? Coordinate the development and monitoring of financial information and
? OVersee the accounting department to ensure proper maintenance of all accounting
and federal laws.
surveys.
15
KIL_PSU_ 004263
CFO or equivalent.
? CPA p r e f e r r ~ d
projections.
meetings.
organization.
Date: February 13, 20125:48:47 AM PST '
http://m.statesmanjournal.com/topstories/miicle?a=20 12202130311&f=1 087
Sent from my iPhone
16
KIL_PSU_ 004264
Sent from my iPhone
Interesting.
http://m.statesmanjournal.com/topstories/article?a=20 12202130311&f= 1087
Sent from my iPhone
From: Kiligore"Robert <rkillgore@oce.oregon.gov>
Subject"Re: 78 inmate deaths from 2010-11 not disclosed by Corrections
Sent from my iPhone
sex payout story together at coffee creek. It's probably for the best that I didn't get a DOC job.
Now go help me get to OY A ....
, Sent from my iPhone
17
KIL_PSU_ 004265
Interesting.
http://m.statesmanjoumal.com/topstories/article?a=201220213031
1&f=1087
Sent from my iPhone
From: Killgore Robert <rkillgore@oce.oregon.gov> c
Date: February 13, 201211:41:48AM PST
over the depatiment. Did I mention that Mitch's brother in law is the Assistant Superintendent at coffee creek?
Oh well, I guess that I don't belong in this "family" anymore. Hurry up and find out about OY A ...
Sent from my iPhone
Yes. Inmate/staff relationships. They had one depatiment that was filming videos ....
Sent fi'om my iPhone
l The WHAT! at Coffee Creek???
, ('>
18
KIL_PSU_ 004266
best that I didn't get a DOC job. Now go help me get to OYA ....
Sent from my iPhone
wrote:
Interesting.
http://m.statesmanjournal.com/topstories/ article ?a=
2012202130311&f=1087
Sent from my iPhone
I'm sure that my emails to ken will get me fmiher in the ringer if that's possible ... he is meeting with the gov this
morning.
Sent from my iPhone
19
KIL_PSU_ 004267
From: <rkillgOl'e@oce.oregon.gov>
http://m.statesmanjournal.comltopstories/article?a=20 12202150429&f=1 087
Sent from my iPhone
From: Killgore Robert <rkillgore@oce:oregon.gov>
*****CONFIDENTIALITY NOTICE**'J:1:*
This e-mail may contain information that is privileged, confidential, or otherwise exempt fl:om disclosure under
this e-mail in enOl', please advise me immediately by reply e-mail, keep the contents confidential, and
************************************
Thanks,
Rob
. From: Boenisch Christian [mailto:christian.boer)isch@doj.state.or.us]
20
KIL_PSU_ 004268
Cc: DAVIS Christy
Rob,
subject to the
that,
of discharging the functions ~ d duties prescribed by Section 41. * * *"(emphasis added) ...
broad statutory authority, it does not appear to be vvithin OCE's constitutional or statutoryauthorityas it does not appear
to relate to
the implementc;ltion, maintenance, or development of prison work programs. _In fact, if my understanding of the CIP
understand andcope with the complexities of the criminal justice system: Unless my understanding is incorrect and it can
be demonstrated that funding this project is somehow directly related to the implementation, maintenand::l or development
of a prison work program, I would-advise OCE to decline the funding request. OCE's expenditure of funds for this purpose
21
KIL_PSU_ 004269
This is a good one tOQ.
To: Peters Colette S; 'Mon-ow Mitch'
This was an earlier opinion i'om the AG.
From: paul.weddle@doj.state.or.us [mailto:paul.weddle@doj.state.or.us]
Rob,
I can do anything fuliher for you on this.
. Business Transactions Section, General Counsel, Oregon Dept. of Justice
ph: 503-378-6060 f ~ x 503-378-4517
To: Killgore Robert
22
KIL_PSU_ 004270
I ..
Although I think it is pretty clear that we shouldn't use oce funds for golftoumaments & funerals ...
From: Mike Greenfield [mailto:orgreenfie1d@comcast.net]
To: Killgore Robert
To: Peters Colette S; 'MolTOW Mitch'
From: paul. weddle@doj . state. or. us [mailto :paul. weddle@doj.state.or.us]
Rob,
I can do anything filliher for you on this.
Paul J. Weddle, Assistant Attomey General
23
KIL_PSU_ 004271
ph: 503-378-6060 fax: 503-378-4517
email: paul.weddle@state.oLus
<genc5433.doc>
To: Killgore Robert
,
To: Killgore Robert
Although I think it is pretty clear that we slwvldn't use oce funds for golf
24
KIL_PSU_ 004272
, ,.
,
From: Mike Greenfield [mailto :orgreenfield@comcast.net]
To: Killgore Robert
To: Peters Colette S; 'Moll'oW Mitch'
Message-----
[mailto:paul.weddle@doj .state.or.us]
Rob,
for crime
questions, or if
I can do anything fmiher for you on this.
Justice
25
KIL_PSU_ 004273
ph: 503-378-6060 fax: 503-378-4517
<genc5433.doc>
From: Morrow Mitch
From: Killgore Robelt D
Cc: Armenakis Nick
Thanks,
Rob
Cc: DAVIS Christy
This e-mail may contain infOlmation that is privileged, confidential, or otherwise exempt from
that you have received this e-mail in enol', please advise me immediately by reply e-mail, keep the
************************************
26
KIL_PSU_ 004274
Rob,
summarized below:
mandates that, "* * * All income generated from prison work programs shall be kept separate from general fund
(emphasis added).
authority to
into contracts or agreements that accomplish the marketing of inmate goods and services, etc. However"OCE's
states that,
From the, textof.the letter you provided, it appears that OCE (via DOC) is being asked to fund administrative costs
withiri ODOC's broad statutory authority, it does not appear to be within OCE's constitutional or statutory authority
as it does not appear to relate to .
the implementation,. maintenance, or development of prison work programs. In fad, if my understanding of the
implementation, maintenance or development of a prison work program, I would advise OCE to decline the
Date: February.19
1
20128:14:00 AM PST
27
KIL_PSU_ 004275
Yes, I think it would be good to get together here, and maybe include Marcus. He's out the week of Febmary
Phil
have the potential to blow up. .
The Directors best shot to turn the page is to ask for an aggressive change of Director audit and ask PSU .for a
hard look at oem. Failing that she'll own what happens next.
Mike
Mike -- Sony we didn't have a few minutes to chat yesterday to catch up a bit!
this effort). But all these ca11'y some risks, and if you think there's a decent likelihood that this will simply be a
Thoughts?
28
KIL_PSU_ 004276
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
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KIL_PSU_ 004277
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31
KIL_PSU_ 004279
Tuesday. Feb 21
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Bcgin forwarded message:
32
KIL_PSU_ 004280
yes, I can do 10:45 on 2122.
On 2119112 11 :05 AM, Mike and Patty wrote:
Phil
Mike
Yes, I think. it would be good to get together here, and maybe include Marcus. He's out the week of February
Phil
will be interpreted as hostile and threatening. I'd go with informed innocence .
. The Director put her foot in it, first thing, by dealing directly with the Legislature on budget reductions, issuing
infOlmation, improved operations and insulation against a more hostile review at the hands of the SOS don't
Mike
33
KIL_PSU_ 004281
In the meantime, any advise on other possible effOlis to move things forward? I have thought about trying to
this effOli). But all these canoy some risks, and if you think there's a decent likelihood that this will simply be a
Thoughts?
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
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34
KIL_PSU_ 004282
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Mark O.Hatfield School of Government
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
I'll give Rob a call-- Marcus, perhaps you and I can try to chat with him some time tomon-ow, before you leave
Phil and Marcus,
38
KIL_PSU_ 004286
~ No discussion ofPSU contract at the meeting. Rob is still committed to doing the review.
meeting.
Enj oyed our discussion this morning.
Mike
applicable law. If you are not the.addressee or it appears fi.-om the context or otherwise that you have received,
this e-mail in el1'or, please advise ~ immediately by i-eply e-mall, keep the contents confidential, and '
immediately delete the message mid any attachments Jrom your system.
************************************
Thanks, .
Rob
Cc: DAVIS Christy
Rob,
39
KIL_PSU_ 004287
subject to the
that, .
to relate to
Understand and cope with the complexities of the criminal justice system. Unless my understanding is incorrect and it can
of a prison work program: I would advise OCE to decline the funding request. OCE's expenditure of funds for this purpose
appears to be inqonsistent with OCE's (and indirectly, DOC's) constitutional and statutory authority. As such, OCE's
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40
KIL_PSU_ 004288
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KIL_PSU_ 004289

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42
KIL_PSU_ 004290
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POliland State Celebrates Leap Year With Tweetup for Social Media Fans
In downtown Portland, students to lead walking tours for Women's History Month
Oregon college students call for an end to rising tuition, declining state suppOli
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43
KIL_PSU_ 004291
It Maps/Directions
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Date: February 23, 2012 11 :21 :57 AM PST
'"To: Mike Greenfield <orgreenfield@comcast.net>
,This is one of the "critical" jobs that they needed to fill. What ajoke .. .I know, I'm cynical..
. Sent from my iPhone
" From: "Crawford Rhonda" <Rhonda.Crawford@doc.state.or.us>
[http://agency.governmentjo bs.com/images/ Agency Images/ oregonseal. gifl
STATE OF OREGON
JOB CODE:
DOC 12-0 1720C
OPENING DATE/TIME:
44
KIL_PSU_ 004292
02/23112 12:00 AM
CLOSING DATE/TIME:
03/06/12 11 :59 PM
SALARY:
$16.68 - $22.90 Hourly
$2,892.00 - $3,970.00 Monthly
$34,704.00 - $47,640.00 Annually
JOB TYPE:
Permanent
LOCATION:
Ontario, Oregon
AGENCY:
COlTections-Operations
Print Job
Information<http://agency.governmentj 0 bs.coml oregon/j 0 b bulletin.cfm? J 0 bID=4 28535>
I Apply<https:llwww.govemmentjobs.comljobseekers/doApply.cfm?ID=428535&topheader=or
egon&WDDXJobSearchParams=%3CwddxPacket%20version%3D%271 %2EO%27%3E%3Che
%3 Cstring%3E%2D 1 %3 C%2Fstring%3E%3C%2Fvar%3E%3Cvar%20name%3D%27PROMO
TIONALJOBS%27%3E%3Cstring%3EO%3C%2Fstring%3E%3C%2Fvar%3E%3Cvar%20nam
e%3D%27TRANSFER %27%3E%3 Cstring%3EO%3C%2Fstring%3E%3 C%2Fvar%3E%3Cvar
Fvar%3E%3C%2Fstruct%3E%3C%2F data%3E%3C%2FwddxPacket%3E>
[South Fork Header]
45
KIL_PSU_ 004293
This position vacancy exists within the Physical Plant at the Snake River Conectional Institution
(SRCI) and is located in Ontario. This recruitment will be used to establish a cun'ent list of
Example of Duties
maintaining lawns, shrubs and trees, coordination of the inigation system, and systematic
Description<http://www.oregon. gov/DOC/HRINEOGOVPDIDOC 12-
01720C GMW2pdSRCLdocx>.
Qualifications
* an associate's degree in landscape technology, hOliiculture, turf management or closely
* three (3) years of landscape experience AND the ability to obtain a Public Pesticide
Your license/certification information must be listed in the "Celiificates and Licenses" section of
before submission.
your application from fmiher consideration. A resume' will not replace the Work Experience
* * IMPORTANT NOTICE**
cunent1y have an e-mail address and do not know where to go to get one, please refer to our
Applicant E-Recruit F AQ's web page. Click on the link below to go directly to question #14 to
Applicant E-Recruit F AQ's<http://www.oregonjobs.org/DAS/STJOBS/F AQs.shtml#don'thave>
46
KIL_PSU_ 004294
attach required documents to your electronic application.
the date of hire.
Note: The Department of C011'ections does not offer visa sponsorships. Within three days of hire,
all applicants will be required to complete the US Department of Justice Form 1-9, confirming
Veterails' Preference T nformation<http://www .oregon. gOY IDOC/HRIV et. shtm 1>
. Employee Benefits with the Department of
C011'ections<pttp:llwww.oregon.gov/DOC/HRlr benefits.shtml>
Learnmore about the Oregon Accountability
Model<http://www.oregon.gov/DOC/PUBAFF loam welcome.shtml>
Visit www.odocjobs.comRecruitment Web
F acility<http://www .oregon. gOY IDOCIO PS/PRlSONI all prisons. shtml>
47
KIL_PSU_ 004295
Hi Mike,
This is pn article on the funeral of the fallen officer that we paid for. Do you notice anything in it that goes back to Max?
Buddy Herron as fa hero to us all'
Published: Monday, December OS, 2011, 6:45 PM Updated: Tuesday, December 06,2011, 1:13 PM
48
KIL_PSU_ 004296
More
The Oregonian?s continuing coverage of the stabbing death of corrections officer Buddy
security.
McGraw remembered marveling, "How can he be so wide awake at 2 a.m.?" after an early morning
forgotten. "
49
KIL_PSU_ 004297
Samaritan.
Wood.
that presented the. colors. Other touches included an Oregon Fire Service HonQr Guard conducting a
50
KIL_PSU_ 004298
? Richard Cockle
Thanks,
Rob
Sent: Friday, February 24, 2012 1:19 PM
To: Killgore Robert
Rob
We are out of town March 9th thru 13th - open any other time to travel to Bend.
Mike
On Feb 24, 2012, at 12:55 PM, Killgore Robeti wrote:
Hi Mike,
as 'a hero to us all'
someone he tried to befriend should inspilt! everyone who knew him to live,a better life, Oregon Corrections Chief Max
51
KIL_PSU_ 004299
More
Oregon.
the Northwest.
"Words alone cannot express our feelings of grief and loss/, Williams told them, describing Herron as someone who
lived with a deep sense cif duty toward others. He treated everyone he met as though they were his neighbors, said
Williams.
McGraw remembered marveling, "How can he be so wide awake at 2 a.m.?" after an early morning prison meeting
with Herron a month ago. "Buddy was a hero to us all/, he said. "He will not be forgotten."
52
KIL_PSU_ 004300
leff Wood, a bishop with the Church of .Jesus Christ of Latter-day Saints'
those in need.
"Buddy represented it all: honor, courage, bravery and sacrifice/, said Helix Fire Chief Matt Benedict.
colors.
A rifle salute was fired outside the auditorium, and Herron's helmet, a fireman's whistle and three flags were formally
service.
"We will be there for her/, Neistadt said of Kimberly Herron and her children. "This is not over for us or for the
community."
? Richard Cockle
? 2012 OregonLi'{e.com. All rights reserved.
53
KIL_PSU_ 004301
Thanks,
Rob
pay for any ofthat. In fact, DOC pays for them to be in the prisons.
Sent from my iPhone
Well, of course, space and utility costs to be paid by aCE should be costs in excess of
expenditures that would have been made by DOC absent aCE.
It might be interesting to see what contract supplemental guards needed by aCE would cost...
54
KIL_PSU_ 004302
I,.; ,
Thanks,
Rob
Oregon conections is featured in the wall street joumal.
Sent from my iPhone
<Andy.Farguhar@doc.alabama.gov>, "'bradedd@azconections.gov'"
<bradecki@azcorrections.gov>, "'ADC.Industry@mail.state.ar. us'"
<ADC .Industry@maiI.state.ar.us>, "'chuckpattillo@pia.ca. gov'" <chuckpattillo@pia.ca.gov>,
<davida. brown@po.state.ct.us>, '" carl, barker@state.de.us'" <carl. barker@state.de.us>,
"'info@pride-enterpdses. org'" <info@pride-enterprises.org>, "'newilson@gci -ga.com'"
<newilson@gci-ga.com>, '" deanna.l. espinas@hawaii.gov'" <deanna.I. espinas@hawaii.gov>,
"'tci@tdcj. state. tx. us'" <tci@tdcj.state. tx. us>,'" alanj ames@utah.gov'" <alanj ames@utah.gov>,
"'Wilhilmina.picard@ahs. state. vt. us'" <Wilhilmina.picard@ahs.state.vt.us>,
"'don. guillory@vadoc.virginia.gov'" <don. guillory@vadoc. virginia. gov>,
"'support@washingtonci.com'" <support@washingtonci.com>, "'eddie.n.long@wv.gov'"
<eddie.n.long@wv.gov>, "'bemie.spiegel@wisconsin.gov'" <bemie.spiegel@wisconsin.gov>,
"'lynn.mcauley@wyo.gov'" <lynn.mcauley@wyo.gov>, "'Rgrieser@central.unicor.gov'"
<Rgrieser@central.unicor.gov>, "'wayne.rukley@dcs.nsw. gOY . au' "
<wayne.rukley@dcs.nsw.gov.au>, "'Meredith Lockhart'" <mlockhart@tprm.com>,
"'jeray@idoc.idaho.gov'" <jeray@idoc.idaho.gov>, 'Steve Little' <SLittle@idoc.idaho.gov>,
"'TenyOwens. Thomton@cdcr.ca.gov'" <TerryOwens. Thomton@cdcr.ca.gov>,
"'mathomas@ci.idaho. gov'" <mathomas@ci.idaho.gov>, "'Tim. gleason@doc.illinois.gov'"
<Tim. gleason@doc.illinois.gov>, "'mherron@idoc.in. gov'" <mhenon@idoc.in.gov>,
"'Dan.clark@iowa.gov'" <Dan.clark@iowa.gov>, "'Brad.jurgensen@kdoc.dc.state.ks.us'"
<Brad.iurgensen@kdoc.dc.state.ks.us>, "'Tom.cannady@ky.gov'" <Tom.cannady@ky.gov>,
'" gwilliamson@corrections.state.la.us'" <gwilliamson@corrections.state.la.us>,
"'robeti.walden@maine.gov'" <robert.walden@maine.gov>, "'sshiloh@dpscs.state.md.us'"
<sshiloh@dpscs.state.md.us>, "'JFKan@doc.state.ma.us'" <JFKarr@doc.state.ma.us>,
"'msisales@michigan.gov'" <msisales@michigan.gov>, '" gpiras@minncor.com'"
55
KIL_PSU_ 004303
".J ohn.Scott@doc.mo.gov'" <J ohn.scott@doc.mo.gov>, "' glambeti@mt.gov'"
<glambeti@mt.gov>, "'jmcgovem@dcs.state.ne.us'" <jmcgovem@dcs.state.ne.us>,
"'john.muniz@doc.state.nj.us'" <john.muniz@doc.state.nj.us>, "'David.bourger@state.nm.us'"
<David. bourger@state.nm.us>, II 'Michael.huti@docs.state.ny.us"'
<Michael.huti@docs.state.ny.us>, "'ncce-info@doc.state.nc.us'" <ncce-info@doc.state.nc.us>,
"'rri@state.nd.us"' <rri@state.nd.us>, "'opi.sales@odrc.state.oh.us'"
<opi.sales@odrc.state.oh.us>, "'jd.colbeti@doc.state.okus'" <jd.colbeti@doc.state.okus>,
"'rkillgore@oce.oregon.gov'" <rkillgore@oce.oregon.gov>, "'Anthomille@state.pa.us"'
<Anthomille@state.pa.us>, "'jflahetiy@doc.state.ri.us'" <jflahetiy@doc.state.ri.us>,
II 'scdcpi. custserv@doc.state.sc.us'" <scdcpi. custserv@doc.state. sc. us>,
II 'Owen.spurrell@state.sd.us'" <Owen. spurrell@state.sd.us>, II 'patricia. weiland@tn.gov'"
"'BMARSON@azcorrections.gov'" <BMARSON@azcorrections.gov>,
II 'tj ones@idoc.idaho.gov'" <tj ones@idoc.idaho.gov>, II 'pamela. walker@nc.gov'"
<pamela.walker@nc.gov>, "'markjohnson@nc.gov'" <markjohnson@nc.gov>,
"'Keith.Acree@doc.nc.gov'" <Keith.Acree@doc.nc.gov>, "'denise.vaughan@doc.wa.gov'"
<denise. vaughan@doc.wa.gov>, "'mcawthon@DOCl.WA.GOY'"
<mcawthon@DOCl.WA.GOV>, "'Tonya.M.Sly@doc.state.or.us"'
<Tonya.M.Sly@doc.state.or.us>, "'Katherine.Sanguinetti@doc.state.co.us'"
"'info@nationalcia.org'" <info@nationalcia.org>, "'bbemt@oce.oregon.gov'"
<b bemt@oce.oregon.gov>, II 'paul. verke@cdcr.ca.gov'" <paul. verke@cdcr.ca.gov>,
"'Toni.E.Schwaliz@hawaii.gov'" <Toni.E.Schwartz@hawaii.gov>,
"'Joe.W.Booker.Jr@hawaiLgov'" <Joe.W.Booker.Jr@hawaii.gov>, "'Jodie.F.Maesaka-
Hirata@hawaii.gov'" <J odie.F .Maesaka -Hirata@hawaii.gov>, "' J ulie.Pe11'ey@tn.gov'"
<Julie.Peney@tn.gov>, "'BAnez@mt.gov"' <BAnez@mt.gov>, "'Jodie.F .Maesaka-
Hirata@hawaii.gov"' <J odie.F .Maesaka-Hirata@hawaii.gov>, "'info@doc.nc.gov"'
<info@doc.nc.gov>:, "'GEORGE.lombardi@doc.mo.gov'" <GEORGE.lombardi@doc.l1lo.gov>,
"'chris.cline@doc.mo.gov'" ,<chris.cline@doc.mo.gov>, "'info@doc.nv.gov'"
<info@doc.nv.gov>, "'belinda.stewart@doc.wa.gov'" <belinda.stewart@doc.wa.gov>,
II 'rowlanda.cawthon@doc.wa.gov'" <rowlanda.cawthQn@doc.wa.gov>,
"'chad.lewis@doc.wa.gov'" <chad.lewis@doc.wa.gov>, "'eric.stewart@wvo.gov'"
<eric.stewali@wvo.gov>, "'christy.hahn@wyo.gov'" <christy.hahn@wyo.gov>,
"'inquire@idoc.idaho.gov'" <inquire@idoc.idaho.gov>, "'info@doc.nc.gov'"
"'chris.cline@doc.mo.gov"' <chris.cline@doc.mo.gov>, "'info@doc.nv.gov"'
<momholt-mason@mt.gov>, "'momholt-mason@mt.gov'" <momholt-mason@mt.gov>,
"'eric.stewart@wyo.gov'" <eric.stewali@wyo.gov>, "'christy.hahn@wyo.gov'"
<christy .hahn@wyo.gov>, II 'inquire@idoc.idaho.gov'" <inquire@idoc.idaho.gov>,
"'mepeterson@docl.wa.gov'" <mepeterson@docl.wa.gov>, "'j omcge11'@docl.wa.gov'"
<j omcge11'@docl.wa.gov>
Thanks,
56
KIL_PSU_ 004304
JOEL MILLMAN
503-502-0112
It still doesn't.
returning to prison are being weakened. Staff training on topics ranging from gan'g
remain dark.
suspending. Measure 57, designed to imprison more chronic thiev.es. The prison population
"But the prison system still has relentlessly chewed into the state's general fund, and its bite
will be even bigger fOFthe 2011-13 budget, which took effect last week. The $1.3 billion
allpropriated for prisons will take nearly a dime out of every general fund dollar spent on
state government.
Every dollar spent
instead of prison. They once again shortened prison sentences for tbose who violate parole
But more significant reforms went nowbere, sucb as once again suspending Measure 57
57
KIL_PSU_ 004305
More cuts to make
of their sentences.
: ',Wtl hope to not do great damage to anyone spot," W,illiams said. Still, "there are corners
being cut. "
Officers at risk
at tl1.e state academy, now start the job with in-house training. Specialty training, such as
As a result, employees aren'ttrained as well as they should be for a challenging job, said
Tim Woolery, corrections coordinator for Council 75 of the Federation of State,
way."
UntiJ .the Corrections Department must cover the cost of)naintaining that prison
58
KIL_PSU_ 004306
-- Les Zaitz
l'mdrivingdown to Colleen's event on Wednseday -::. if you're going down and then coming back, want to go'. -1 i ..
together? .
Sent from my iPad
Thanks,
Rob
59
KIL_PSU_ 004307
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KIL_PSU_ 004308
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KIL_PSU_ 004309
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62
KIL_PSU_ 004310
Operatic Artistry
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
fyi
Sent: Monday, February 27,2012 11:41 AM
63
KIL_PSU_ 004311
Jeanine Hahn
Public Affairs and Central SUppOlt Administrator
503.945.9426 - phone
53.931.6087 - cell
JOHN A. KITZHABE
GOVERNOR
Agency Directors,
M D ~
budget. I do not expect the final budget .to differ significantly, and I have attached a
. memo from the Co-Chairs that outlines agency-specific budget revisions. I plan to sign
process and the. spirit of collaboration and openness with which you have engaged in
64
KIL_PSU_ 004312
Governor
system
Share this 011:
Facebook Twitter Qjgg delicious reddit MySpace StumbleUpon Linkedln
February 11, 20081From and Scott Zamost CNN

prison systems two years ago ..
65
KIL_PSU_ 004313
Florida's prisons:
.. Top prison officials admitting to kickbacks;
.. Guards importing and selling steroids in an effort to give them an edge on the softball
field;
.. Taxpayer funds to pay for booze and women;
.. Guards who punished other guards who threatened to report them.
orgies after games.
positions in the departme'ht because the'y were able to hit a softball outof the
beatings was greatly intertwined." ....
The parties and orgies were often carried out at a waterfront ranch house built on'prison
. ,complete with a bar, pool table and hot tub. See photos of the "party house"
this over to law and order people that have made this their life's goaL"
Crosby, operated.
66
'J
KIL_PSU_ 004314
McDonough said.
abused," he s ~ i d
Tina Hayes, the director of the prison's department initiatives who has worked in the"
prison system for 28 years,. said the atmosphere before McDonough arrived was "a little
"They were like frat boys out of controL"
67
KIL_PSU_ 004315
March 5th meeting.
time frame?
decision.
on that question, !think the more unsettled they might get about what we know)
e) Sticking around in the meeting much longer. "Well, if that's the case, please let us Imow when/if you're ready
to go. We've" assembled a great team, and we're very excited about the project and helping OCE move forward -
- but obviously, 'if Rob and you all aren't ready to go there's not much we can do until then ..... .
So in this case, Mike (and I'm filling Marcus in here), we'll graciously exitlhe meeting, and then wait, and see
work).
And Marcus, Rob :;lnd Mike thought that if we get a "no" -- we very quickly conclude the meeting and leave
DOC and OCE?"
us and our clicnt here, which isn't DOC -- and that's standard operating procedure." Or bc more direct -- e.g,
68
KIL_PSU_ 004316
being a good "family member". My CUlTent advise to Rob is, ifthere is going to be a come-to-Jesus meeting
Mike
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69
KIL_PSU_ 004317
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70
KIL_PSU_ 004318
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POliland Business 10umal: POliland State University goes entrem"eneurial
PSU 12re12ares for stark budget outlook
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Sustainability for All: Beyond Pa12er or Plastic Dialogue Series
Frid,ay, Mar 2
012enMic Night
71
KIL_PSU_ 004319
Friday. Mar 2
The Department of Theatre and Film Presents URINETOWN by Hallman and Kotis
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Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Subject: Oregon Live : Unique Oregon prison program aims to tame violence
72
KIL_PSU_ 004320
Mitch is mentioned extensively in this atiicle. It's an example of one of his creative ideas that you have seen
states. I notice that it is easy to do smoke and min'ors if you control all of the information.
http://mobile.oregonlive.comladvorg/db 96871/contentdetail.htm ?contentguid= Y g6mSKli
Sent from my iPhone
Mitch Monow mentioned in the3rd paragraph ---- and it's a glowing portrayal of his brilliant, innovative
leadership in turning inmates lives around! No matter that the Hchatis" -- never referenced in the story -- don't
exactly show an unambiguous picture of success. And, reading closely, it appears that the EV ALUA nON of
Thanks
On 3/41129:46 AM, Mike and Patty wrote:
Phil
and content of how "maybe" is framed but, if! were you, I'd be prepared to say something akin to "C": "OK,
Statements "A" and "B" are challenging, fall into Mitch's paranoia (comfort) zone and make it easy to
rationalize terminating the contract. "A" - PSU doesn't recognize our chain of command and will be a loose
cannon. "B" - Hey, we are the customer, "we don't got to show no stinking badges" (Bogmi - r e a s u r ~ of the
Siena Madre). I think "D" and "'E" a ~ e off the table. ' ", ,
73
KIL_PSU_ 004321
him to be the Director - motivated by Max. Les Zaitz is celiainly fooled. There is every reason for Mitch to feel
DOC, will decrease chances of the proj ect going forward.
Mike
On Mar 2,2012, at 5: 17 PM, Phil Keisling wrote:
March 5th meeting.
. to "chat us up" for a while before getting to that, and as we've discussed, the best strategy is to have Marcus do
"
Once the "definitive maybe"gets delivered, here's some of the things I've pondered aBout saying:
a) "Well, we assume you're speaking for Rob on this, since our contractis with OCE, not DOC."
time frame?
decision.' .
d) Asking them to explain (any fmiher) WHY they're at "maybe." (The more our silence/lack of curiosity shows
e) Sticking around in the meeting much longer. "Well, if that's the case, please let us know when/if you're ready
work).
they've decided to cancel. ... )
74
KIL_PSU_ 004322
DOC and OCE?"
"Yes, he has had some past concems, though he didn't provide any infOlmation to us, and as you know, this
The outcome of your meeting on Monday one oftheelements in deciding weather to precipitate a "crisis". Of
Mike
<psu _signature 165 x3 5. gif>
Phil Keisling
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
Utility Navigation
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75
KIL_PSU_ 004323
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Phil Keisling
. Portland State University
Phone: (503) 725-8168
Mobile: (503) 997-6289
Fax: (503) 725-8250
week.
Thanks,
Rob
To: Killgore Robert
To: Neil Bryant
From: Neil Bryant [mailto:Brvant@blilawyers.com]
Sent: Monday, March 05, 20128:57 AM
79
KIL_PSU_ 004327
To: Killgore Robert
Sent: Monday, March 05, 2012 7:19 AM
To: Neil Bryant
Good Morning Neil,
Thanks,
Rob
From: Caulley' Dave
Sent: February 22, 2012 2:31 PM
80
KIL_PSU_ 004328
i
I u ,
I
I
Sent: Monday, March OS, 2012 1:13 PM
To: Killgore Robert
Mike
week.
Thanks,
Rob
To: Killgore Robert
To: Neil Bryant
From: Neil Bryant [mailto:Bryant@bljlawvers.com]
To: Killgore Robert
Sent: Monday, March OS, 2012 7: 19 AM
To: Neil Bryant
Good Morning Neil,
In lieu of rental payments to Dac, aCE shall establish a sub-account based on a mutually agreed upon
Qercentage of OCE annual net income for the purpose of maintenance, repairs, or security enhancements
. related to aCE inmate work programs at DOC institutions and facilities where aCE business units are
located. The Director of DOC and the aCE Administrator will convene a work group annually to determine
81
KIL_PSU_ 004329
the distribution of the subaccount. However, in accordance with GRS 421.442, GCE cannot make direct
Thanks,
Rob
From: Caulley Dave
Subject: Meeting
Date: March 6,2012 10:18:16 AM PST
Thanks
Rob
Sent from my iPhone
Date: March 16, 2012 7:51 :33 AM PDT
<Bryant@bljlawyers.com>, "'davecook@bendbroadband.com"'
82
KIL_PSU_ 004330
FYI
Hi Colette & Mitch,
Thanks,
Rob
To: Killgore Robert
Subject: Service Agreemetn between DOC and OCE
Blyant, Lovlien & Jarvis, PC
Bend, Oregon 97702
Phone: 541-382-4331
Fax: 541-389-3386
Cvnthia@blilawvers.com
Please consider the environment before printing this e-mail.
information.
83
KIL_PSU_ 004331
Date: March 16,2012 11 :42:30 AM PDT
To: 'Mike Greenfield' <orgreenfield@comcast.net>, "'davecook@bendbroadband.com"'
To: Killgore Robert
OCE, at least o r t h ~ 2013? 2015 session. We believe there is. some heavy lifting to be done around the programmatic
Mitch
To: Morrow Mitch
project was to have a business practice review that would analyze the relationship between DOC & OCE from both a
Thanks,
Rob
From: Morrow Mitch [mailto:Mitch.Morrow@doc.state.or.usl
84
KIL_PSU_ 004332
To: KILLGORE Robert
Subject: FW: OCEjPSU Contract
Mitch
From: Marcus Ingle [mailto:minqle@pdx.eduJ
To: Morrow Mitch
Mitch,
the project from both DOC and OCE to assist us in managing (or what we callilco-producing
ll
) the contract
until completion.
Let me bring you up to date on actions our contract team hCls taken since the 5th, and layout some specific
suggestions fOl' ensuring that the our first meeting with the steering committee is well organized and highly
'productive. I am only copying this to Rob since your message singles him out to work with us in making
al1'angements for the meeting, and also to Shannon (our project manager). Here is the brief update:
1. Following the meeting, I prepared a set of IIMeeting Highlights
ll
(see attached) and shared them with our
project scope. And all of the team agreed that we need a clear problemloppOliunity statement along with other
additional reading and internal preparation. This will require some llfuliher action
ll
on our pati, including
4. There. is also one other issue with the contact that I need to mentiqn. During the meeting this morning here,
our contracts/budget officer pointed out that our first II contractual deiiverable
ll
along with an initial request for
85
KIL_PSU_ 004333
payment is due on the 31st of March. We have obviously incurred some stati-up costs since the contract with
the stati-up timing and scope. So we need to decide how to deal with that, and we need to get a modification of
Marcus
Dr. Ingle,
praft a clear problem/opportunity statement '\ ,
Write a goal statement - a co,ncise, measurable outcome to be accomplished
Establish clarity around a reporting matrix (how often, wh,o with, format, delivery mechanism, level of
detail)
Mitch
86
KIL_PSU_ 004334
Date: July 23, 2012 12:27:37 PM PDT
To: 'Neil Bryant'
We should discuss.
To: Killgore Robert
Rob,
As part of our audiLwe are required to communicate cet1ain information to those charged with governance at
Thank you.
Rebecca Young
Senior Accountant
5499 Amy Street
West Linn, OR 97068
.j 503.723.0300 ext. 218
.j 503.723.9946
[8] ryoung@merinacpas.com
g www.merinacpas.com
CONFIDENTIALITY NOTICE: This email and any attachments are for the sole use ofthe intended recipient(s)
and contain information that may be confidential and/or legally privileged. If you have received this .email in
87
KIL_PSU_ 004335
enor, please notify the sender by reply email and delete the message. Any disclosure, copying, distribution or
Date: July 23, 2012 1: 17:26 PM PDT
FYI
To: 'Neil Bryant'
Subject: .OCE Business Practice Review
Colleagues,
you all know,l have a deep affection for OCE given my history with the organization and have always appreciated Rob's
DOC Operational
Political
88
KIL_PSU_ 004336
Charitable
we have always served a meal at the banquet, but lets start niaking now. I understand this email will
.for your patience as we go through this review and transition process.
Mitch
Subject: CAFR Draft
Date: August21 J 8:07:33 AM PDT
89
KIL_PSU_ 004337
Hi Mike,
Thanks,
Rob
Thanks,
Rob
To: 'Morrow Mitch'
Hi Colette & Mitch,
Thanks,
Rob
To: Killgore Robert
Rob,
90
KIL_PSU_ 004338
?reasoning for the support? statement to your CPA and any other written statements/materials from OCE regarding this
issue. Thanks.
Mitch
From: Killgore Robert [mailto:rkillgore@oce.oregon.govl
Cc: Osborn Laura
Importance: High
Colette & Mitch,
flagged by our Fiscal Manager. It is asking for any violations oflegal or contractual provisions
outlined in constitutional provisions. This same question carne up recently with our annual CPA.
audit. I need to resolve this requirement with-both ~ n t i t i e s
I had Neil Bryant review 'Mitch?s email from earlier this year and his opinion is that the expenses
related to the Buddy HelTon funeral where outside the scope of our laws (attached is Neil?s
the new Director took immediate short term action with the formation of a memorandum of
understanding and was taking long term action by having POliland State University review and
proceed.
Thanks,
Rob
From: Osborn Laura
To: Killgore Robert
91
KIL_PSU_ 004339
Sent from my iPhone
Date: August 17,201211:08:18AMPDT
To: Osborn Laura <losborn@oce.oregon.gov>
Hi Laura,
We are completing the general disclosure portion of the CAFR and I have a
Provisions" .
not.
Thanks,
Ann
From: sharp@oce.oregon.gov [mailto: sharp@oce.oregon.govJ .
To: Struxness Ann
Subject: Scanned image from
Reply to: OCE Administration <shat:p@oce.oregon.gov>
Location: Not Set
other countries.
92
KIL_PSU_ 004340
<QCE Administration_20120817 _131549.pd:f>
<Signed - Ltr to Killgore (00194625).pd:f>
To: Morrow Mitch
rest ofthe advisory council got hard copies as I went around and met with them individually to explain the
Thanks
Rob
Sent froni my iPhone
On Aug 21; 2012, at 11 :07 AM, "Morrow Mitch" <Mitch.Morrow@,doc.state.or.us>'wrote:
Rob,
recommend we modify our response on the CAFR General Disclosure fOlID. I would include
(even if inc011'ectly) that OCE could do this and what the intent was. Also, I am not big on
93
KIL_PSU_ 004341
Talk soon.
Mitch
To: M011'0W Mitch
. Subject: RE: CAFR Question
Hi Colette & Mitch,
Mitch M011'0W e-mail on OCE Business Practice Review
Thanks,
Rob
From: M01l'OW Mitch
[mailto :Mitch.MolTow@doc.state.or.us]<mailto:[ mailto :Mitch.M011'0w@doc.state.or.us]>
To: Killgore Robert
94
KIL_PSU_ 004342
Rob,
review, OCE's official "reasoning for the support" statement to your CPA and any other written
Please work with Marie on alTanging some time for the three of us to meet. Talk soon.
Mitch
[ mailto :rkillgore@oce.oregon.gov]<mailto :%5bmailto :rkillgore@oce.oregon.gov%5d>
Cc: Osborn Laura
ImpOliance: High
Colette & Mitch,
outlined in constitutional provisions. This same question carne up recently with our annual CPA
related to the Buddy HelTon funeral where outside the scope of our laws (attached is Neil's
letter). I reviewed this with our CPA along with the reasoning for the suppOli. I explained that
the new Director took immediate short tenll action with the fOlmation of a memorandum of
95
KIL_PSU_ 004343
perspective and not govemmental. The state may have different standards related to the
proceed.
Thanks,
Rob
From: Osbom Laura
To: Killgore Robert
Sent from my iPhone
To: Osbom Laura <losbom@oce.oregon.gov<mailto:losbom@oce.oregon.gov>>
Hi Laura,
We are completing the general.disclosure pOliion of the CAFR and I have a question about how I
provisions.
Thanks,
Ann
96
KIL_PSU_ 004344
[mailto: sharp@oce.oregon.gov]<mailto:%5bmailto: sharp@oce.oregon.gov%5d>
To: Struxness Ann
Location: Not Set
document.
<OCE Audit .eml>
<Use of OCE Funds for Crime Prevention.eml>
97
KIL_PSU_ 004345
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Wednesday, October 09,2013 7:17 PM
Lippold Steve M
b
Analysis of OCE Change of Administrator Review.doc; Analysis of OCE Change of
Administrator Review.doc
Subject: Analysis draft
Date: July 12, 2013 3:06:46 PM PDT
Take a look at this and edit. I put it as the second paragraph as it seemed to fit better. Still needs some work
though.
Subject: another revision
Date: July 12, 2013 3:29:21 PM PDT
take another look. I added a statute in the first page that seems appropriate.
KIL_PSU_ 004346
Withem Jacky
From:
Sent:
To:
Subject:
Attachments:
Lippold Steve M
c
Analysis of OCE Change of Administrator Review.doc
Subject: final edit?
Date: July 12, 2013 3:37:37 PM PDT
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