COMPILED BY

.
1

PR
PR
EFACE
EFACE
This project makes a sincere attempt to explain four different units.
It is a part of our IT Training Program of 100 hours, so that
theoretical knowledge gained in the class could be molded
practically. It is prepared according to the course content of IT
Training Program.
The diision of this project has been made into four broad topics
where the re!uired matter could be found easily without the loss of
time. These topics are"# $%#&ord, $%#'xcel, $%#(ccess and
(ccounting Package. 'ach topic is sub#diided into two units.
'ery unit has its own utility.
)are has been taken to make the project as simple as possible so
that reading the steps can perform the specific tasks. The steps are
also supported with re!uired pictures.
This project is practically imperatie.
I heartily thanks to my two learned trainers for helping me to
understand each topic ery nicely and for putting that knowledge
on papers. They hae cleared all my !ueries relating to this project
and hae helped me in eeryway while working on this project. I
also thanks to my Parents and *riends who hae helped me.
I hope that this project of mine will help me to explain arious
topics as clearly as possible.

+
CONTENTS
CONTENTS
COMPUTERS
COMPUTERS
FUNDAMENTALS.
FUNDAMENTALS.
MICROSOFT EXCEL
MICROSOFT EXCEL
UNIT-01: CHARTS
UNIT-02: PIVOT TABLE
MICROSOFT ACCESS
MICROSOFT ACCESS
UNIT-01: QUERIES
UNIT-02: REPORT
TALLY
TALLY
UNIT-01:
UNIT-02:
,
MACROS
MACROS
Computer
)omputer is an electronic deice, which helps us at present at
eerywhere. It helps us in all of our daily routine works - it is also
used for forecast weather, to do any research work or any scientific
work. (t present computer is a machine, which has an important
place in human life cycle. &ith out computer we cannot imagine
many of our works like banking, computing, data storage in offices
etc.
The most widely definition of computer includes the
following operations .
I/P0T # &hen any type of information is feed in
computer it is called Input
1
P23)'%%I/4 # when computer works on gien information
it is called Processing.
30TP0T . (fter working on that information computer
gies the result which is called output
%T32(4' # To secure the information gien by computer for
future aspects is called %torage
USES OF COMPUTER .
The main purpose of computer is to transform the data in
information by processing it.
5ere data means the raw information gien by user to computer -
information is the processed data in a well#set manner. The main
difference between data - information is aboe gien.
/ow a days at present is used for many of works like .
6airy farmers are using the deice to set the time of feeding - to
optimi7e all their needs resulting in gains of up to ,0 8 milk out
put.
( psychologist keeps a computer on desk so that on his
re!uirement he can see past cases on pressing a finger for reference
in counseling seasons.
FIVE ELEMENTS OF COMPUTING PROCESS
)omputers basically used for computation process - process is
being done with help of fie elements.
These are .
1. 5(26&(2'% . The term hard ware refers to the physical parts
of computer. (s keyboard, monitor mouse etc. )omputer
hardware t is ersatile . but it does depend on the computer
program we use.
9

T:P'% 3* 5(26&(2'% #
;asically hardware is of four types

I/P0T 6'<I)' . input deices are the deices, which enable us
to input our data in computer as . keyboard, mouse, microphones,
;)2, $I)2 etc.
30TP0T 6'<I)' . output deices are the deices, which enable
us to iew the processed data or to gie the output of gien
information. (s . monitors, speakers, printer etc.

P23)'%%I/4 6'<I)' . processing deices are the deices
which enable the computer to process the gien data. The ).P.0. is
called the output deice.
%T32(4' 6'<I)'% . storage deices are the deices which are
used to store a data for further use. It stores the data after turning
of the computer. (s . hard disk
2. %3*T&(2'% . software is the set of instructions also known
as program that guides the hardware through its job. %oftware is
the brain of computer. /ormally computer works on binary
language. ( binary digit is called ;IT, has a alue of either 0 or
1. = bits are grouped together to represent a character. This
group is called byte. In computer the characters are saed in
ery large number to describe that large capacity the terms
kilobyte, gigabyte, megabytes are used.
%oftware is made in programming languages, which are c,
c>>, jaa, isual basic etc.

T:P'% 3* %3*T&(2'

%:%T'$ %3*T&(2' . )omputer needs system software to
function... system software integrates computer hardware part
?
components and proides tools for day to day working -
maintenance tasks, such as displaying files contains disk. $% .
63%, 0/I@, &I/63&% @P +000 are the well known examples
of system software.
(PPAI)(TI3/ %3*T&(2' . It turns the computer in to a tool
for a specific task. (pplication software is special purpose
software, which perform a specific task for a single profession. *or
example, safety managers are a program only which can enable
you to find your files in a ery safe mode.
(nother type of application software is general purpose software .
$illions of people use these programs for a erity of tasks. These
are as gien below .
&326 P23)'%%I/4
6'%BT3P P0;AI%5I/4
'A')T23/I) %P2'(6%5''T%
6(T(;(%'
T'A')3$$0/I)(TI3/ %3*T&(2'%
2'%302)' 6I%)3<'2: %3*T&(2'
3. 6(T( . The raw information gien by user to computer to
process is called data.
The main thing in this concept of data to understand is
difference between data - information.

Input data
1
+
,
1
9
Processing
%oftware
Instructions
(dd these
numbers
3utput
information
2eport
The total is
19
C

In these boxes in first box we hae data Draw informationE
in second box processing - in third box we hae information
D the processed information E
&ith aboe gien example we can easily understand difference
between data - information
4. P'3PA' Though it sounds ery surprising that people is also
apart of process but people as end user are also the part of this
process as computer professional are the commonest example
for this
5. P23)'602'% # Procedures also are the main part of this
process because a user can work any computation in a procedure
. procedure means the steps which must be followed to
accomplish a specific computer related task .
The best example of procedure is (T$.
=

F
MICROSOFT EXCEL
EXCEL is what is known as a spreadsheet appliation!
In the da"s #e$ore spreadsheets% ol&'ns o$ n&'#ers
were al&lated on sheets o$ paper% the &ser did all
additions% s&#trations et! 'an&all"!
( spreadsheet still &ses the idea o$ a lar)e sheet o$
paper into whih n&'#ers are entered! (
spreadsheet is a hi)hl" interati*e o'p&ter
pro)ra' that onsists o$ a olletion o$ rows and
ol&'ns that are displa"ed on sreen in a srolla#le
window! The intersetion o$ eah row and ol&'n is
alled a ell! ( ell an hold a n&'#er% a te+t strin)
or a $or'&la that per$or's a al&lation &sin) one or
other ells! The pa)e or spreadsheet as it is known is
a )rid% re$erened #" letters hori,ontall" and
n&'#ers *ertiall"! ( letter and a n&'#er% (- #ein)
the top le$t ol&'n% re$erene eah s.&are or ell!
E+el also allows $or '&ltiple sheets% so a
spreadsheet o&ld #e split o*er se*eral pa)es/ sa"
one pa)e $or inp&t% one pa)e $or al&lation% and
another $or o&tp&t! This olletion o$ pa)es is known
as a work#ook!
Spreadsheet pro)ra's are de*eloped to a&to'ate
task s&h as tehnial al&lations% in$erential
statistis% anal",in) data et! The" also ha*e a
power$&l pro)ra' $or )raphial preparation o$
n&'erial data! The" are o''onl" &sed in
prod&tion% plannin) %personnel 'ana)e'ent
%'arketin)% pa"roll and ao&ntin)!
10
F&rther we will see so'e o$ the &se$&l $eat&res o$ MS0
EXCEL
What-if Ana!"i"
Ca#$at%" &$ti'% (%"$t" )ith a *ata ta+%
Data tables are part of a suite of commands that are
sometimes called what-if analysis tools. A data table is a
range of cells that shows how changing certain values in
your formulas affects the results of the formulas. Data tables
provide a shortcut for calculating multiple versions in one
operation and a way to view and compare the results of all of
the different variations together on your worksheet.
C(%at% "#%na(i," f,( )hat-if ana!"%"
Scenarios are part of a suite of commands sometimes called
what-if analysis tools. A scenario is a set of values that
Microsoft Office Ecel saves and can substitute
automatically on your worksheet. !ou can use scenarios to
forecast the outcome of a worksheet model. !ou can create
and save different groups of values on a worksheet and then
switch to any of these new scenarios to view different
results.
Create a scenario
". On the Data tab# in the Data Tools group# click
What-If Analysis# and then click Scenario Manager.
11
$. %lick Add.
&. 'n the Scenario name bo# type a name for the
scenario .
(. 'n the Changing cells bo# enter the references for
the cells that you want to change.
NOTE )o preserve the original values for the
changing cells# create a scenario that uses the original
cell values before you create scenarios that change the
values.
*. +nder Protection# select the options that you want.
,. %lick OK.
-. 'n the Scenario al!es dialog bo# type the values
that you want for the changing cells.
.. )o create the scenario# click OK.
/. 'f you want to create additional scenarios# repeat
steps $ through .. 0hen you finish creating scenarios#
click OK# and then click Close in the Scenario
Manager dialog bo.
O"er"ie#
Creating scenarios 1or eample# you might want to use a
scenario if you want to create a budget but are uncertain of
your revenue. 0ith a scenario# you can define different
values for the revenue and then switch between the
scenarios to perform what-if analyses.
1+
'n the eample above# you can name the scenario 0orst
%ase# set the value in cell 2" to 3*4#444# and set the value
in cell 2$ to 3"&#$44.
!ou can name the second scenario 2est %ase and change
the values in 2" to 3"*4#444 and in 2$ to 3$,#444.
Scenario s!mmary re$orts )o compare several
scenarios# you can create a report that summari5es them on
the same page. )he report can list the scenarios side by side
or summari5e them in a 6ivot)able report . 1or more
information# see the section
A%o!t Pi"otTa%le re$orts
A 6ivot)able report is an interactive way to 7uickly
summari5e large amounts of data. +se a 6ivot)able report to
analy5e numerical data in depth and to answer unanticipated
7uestions about your data. A 6ivot)able report is especially
designed for8
9uerying large amounts of data in many user-
friendly ways.
1,
Subtotaling and aggregating numeric data#
summari5ing data by categories and subcategories#
and creating custom calculations and formulas.
Epanding and collapsing levels of data to focus
your results# and drilling down to details from the
summary data for areas of interest.
Moving rows to column or columns to rows :or
;pivoting;< to see different summaries of the source
data.
1iltering# sorting# grouping# and conditionally
formatting the most useful and interesting subset of
data to enable you to focus on the information that you
want.
6resenting concise# attractive# and annotated online
or printed reports.
!ou often use a 6ivot)able report when you want to analy5e
related totals# especially when you have a long list of figures
to sum and you want to compare several facts about each
figure. 'n the 6ivot)able report illustrated below# you can
easily see how the third-7uarter golf sales in cell 1& compare
to sales for another sport# or 7uarter# or to the total sales.
11
Differences %et#een Pi"otChart re$orts and charts
'f you are familiar with standard charts# you will find that
most operations are the same in 6ivot%hart reports.
=owever# there are some differences8
Interaction 0ith standard charts# you create one chart for
each view of the data that you want to see# but they are not
interactive. 0ith 6ivot%hart reports. !ou can create a single
chart and interactively view the data in different ways by
changing the report layout or the detail that is displayed.
Chart ty$es )he default chart type for a standard chart is a
clustered column chart# which compares values across
categories. )he default chart type for a 6ivot%hart report is a
stacked column chart# which compares the contribution of
each value to a total across categories. !ou can change a
6ivot%hart report to any chart type ecept y :scatter<# stock#
or bubble.
Chart location Standard charts are embedded on
worksheets by default. 6ivot%hart reports are created on
chart sheets by default. Once created# you can relocate a
6ivot%hart report to a worksheet.
So!rce data Standard charts are linked directly to
worksheet cells. 6ivot%hart reports can be based on several
different types of data in the associated 6ivot)able report .
Chart elements 6ivot%hart reports contain the same
elements as standard charts# but they also contain fields and
items that can be added to# rotated# or removed to display
different views of your data. %ategories# series# and data in
standard charts are category fields# series fields# and value
fields in 6ivot%hart reports. 6ivot%hart reports can also
19
contain report filters. Each of these fields contains items#
which in standard charts are displayed as category labels or
series names in legends .
&ormatting Most formatting# including elements# layout#
and style# is preserved when you refresh a 6ivot%hart report.
=owever# trend lines # data labels # error bars # and other
changes to data series are not preserved. Standard charts
do not lose this formatting once it is applied.
Mo"ing or resi'ing items 'n a 6ivot%hart report# you
cannot move or resi5e the plot area # legend# chart titles# or
ais titles# although you can select one of several preset
positions for the legend# and you can change the font si5e of
titles. 'n a standard chart# you can move and resi5e all of
these elements.
C(%at% a --D (%f%(%n#% t, th% "a&% #% (an.%
,n &$ti'% ),(/"h%%t"
A reference that refers to the same cell or range on multiple
sheets is called a &-D reference. A &-D reference is useful
and convenient way to reference several worksheets that
follow the same pattern and cells on each worksheet contain
the same type of data# such as when you consolidate budget
data from different departments in your organi5ation.
(earn a%o!t a )-D reference
!ou can use a &-D reference to add up budget allocations
between three departments# Sales# =># and Marketing# each
on a different worksheet# by using the following &-D
reference8
1?
=SUM(Sales:Marketing!B3)
!ou can even add another worksheet# and then move it into
the range that your formula refers to. 1or eample# to add a
reference to cell 2& in the &acilities worksheet# move the
&acilities worksheet between the Sales and *+ worksheets
as shown in the following eample.
2ecause your formula contains a &-D reference to a range of
worksheet names# Sales,Mar-eting./)# all worksheets in
the range are included in the new calculation.
USE OF FORMULAS
SOME MATH FUNCTIONS
Ca#$at% th% fa#t,(ia ,( '%(&$tati,n ,f a
n$&+%(
?et@s say you have si bells# each with a different tone# and
you want to find the number of uni7ue se7uences in which
each bell can be rung once. 'n this eample# you are
calculating the factorial of si. 'n general# use a factorial to
count the number of ways in which a group of distinct items
can be arranged :also called permutations<. )o calculate the
factorial of a number# use the 1A%) function.
E0am$le
1C
)he eample may be easier to understand if you copy it to a
blank worksheet.
=ow to copy an eample
". %reate a blank workbook or worksheet.
$. Select the eample in the =elp topic.
NOTE Do not select the row or column headers.
Selecting an eample from =elp
&. 6ress %)>?A%.
(. 'n the worksheet# select cell A"# and press %)>?AB.
9. )o switch between viewing the results and viewing
the formulas that return the results# press %)>?AC
:grave accent<# or on the &orm!las tab# in the
&orm!la A!diting group# click the Sho# &orm!las
button.

0
1
A
Data
1
F,(&$a D%"#(i'ti,n 2R%"$t3
2F(CT3(45 Fatorial o$ 1% or 1676869646-
1=
3:4;5
2F(CT395 Fatorial o$ 9% or 9646- 315
2F(CT3(4<
85
Fatorial o$ -; 3914==;;5
Rai"% a n$&+%( t, a ',)%(
?et@s say you want to calculate an etremely small tolerance
level for a machined part or the vast distance between two
galaies. )o raise a number to a power# use the ;D; operator
or the 6O0E> function.
E0am$le
)he eample may be easier to understand if you copy it to a
blank worksheet.
=ow to copy an eample
". %reate a blank workbook or worksheet.
$. Select the eample in the =elp topic.
NOTE Do not select the row or column headers.
Selecting an eample from =elp
1F
&. 6ress %)>?A%.
(. 'n the worksheet# select cell A"# and press %)>?AB.
9. )o switch between viewing the results and viewing
the formulas that return the results# press %)>?AC
:grave accent<# or on the &orm!las tab# in the
&orm!la A!diting group# click the Sho# &orm!las
button.

0
1
-
A B
F,(&$a D%"#(i'ti,n 2R%"$t3
2PO>ER37%
45
Cal&lates ?*e s.&ared
3475
27@9 Cal&lates ?*e &#ed
3-475
C(%at% #,n*iti,na f,(&$a"
)esting whether conditions are true or false and making
logical comparisons between epressions are common to
many tasks. !ou can use the AED# O># EO)# and '1 function
to create conditional formulas.
)he '1 function uses the following arguments.
1ormula with the '1 function
logicalFtest8 )he condition that you want to check.
+0
valueFifFtrue8 )he value to return if the condition is true.
valueFifFfalse8 )he value to return if the condition is false.
4OAL SEE5
4%t th% (%"$t !,$ )ant +! a*6$"tin. a 7a$% +!
$"in. 4,a S%%/
'f you know the result that you want from a formula# but not
the input value the formula needs to get that result# you can
use the Goal Seek feature. 1or eample# use Goal Seek to
change the interest rate in cell 2& until the payment value in
2( e7uals :3/44.44<.
". On the Data tab# in the Data Tools group# click
What-If Analysis# and then click 1oal See-.
$. 'n the Set cell bo# enter the reference for the cell
that contains the formula you want to resolve. :'n the
eample# this is cell 2(.<
&. 'n the To "al!e bo# type the result you want. :'n the
eample# this is -/44.<
(. 'n the /y changing cell bo# enter the reference for
the cell that contains the value you want to adHust. :'n
the eample# this is cell 2&.<
+1

)harts are graphical representation of worksheet data. )harts can
be used to interpret complicated data into a simple one.
)harts can be embedded in the same worksheet or can be created
as a separate chart sheet document.
)2'(TI/4 )5(2T%
Prepare a data in $%#'xcel.
%tep#01"# 5ere I hae prepared the data of number of students in
arious fields for three years.
%tep#0+"# Place the pointer anywhere between the data. )lick on
G)5(2T &IH(26I on the toolbar. ( dialog box denoting G%T'P
1 3* 1 )5(2T T:P'I will appear. :ou can choose a Standard
type or a Custom type.
++
%tep#0,:- If you choose a custom type you will hae arious
options to select different types of charts.
%tep#01"# 5ere I hae chosen G)3A0$/I option. To customi7e
my chart click G/'@TI.
%tep#09"# /ow G)5(2T &IH(26# %T'P + 3* 1 )5(2T
%302)' 6(T(I dialog box will appear.
+,
5ere the data range is already being selected because the pointer
was already placed in between the data. The %'2I'% T(; let you
change the series of the chartJ by using this option you can add or
delete the series.
%tep#0?"# If the chart sample is like what you want click on
G/'@TI.I)5(2T &IH(26# %T'P , 3* 1 )5(2T 3PTI3/I
dialog box will appear. This has six tabs.
TITLE, AXES, GRIDLINES, LEGEND, DATA LABELS and DATA
TABLE.
+1

If the is like what you want click G/'@TI. G)5(2T &IH(26#
%T'P 1 3* 1 )5(2T A3)(TI3/I dialog box will appear. In this
you specify whether you want the chart embedded in worksheet or
on a separate sheet. 5ere I hae it on separate sheet.
+9
Column Chart
This is a simple column chart. &e can prepare different kinds of
charts by selecting arious options from chart menu.
Line Chart
+?
Pie Chart
Vertical Bar
+C
Piot table is a powerful tool for data analysis. ( piot table
summari7es the column of information in a database in relationship
to each other.
BUILDING A PIVOT TABLE
%tep#01"# )reate a data in $s#'xcel.
5ere I hae used three formulae"#
i. To calculate DA:!',8K10"
ii. To calculate #RA:!',L9"
iii. To calculate TOTAL:M',>*,>4,"
%tep#0+"# Put the pointer somewhere between the data. *rom the
toolbar select G6(T(I option, from its sub#menu select GPI<3T
T(;A' (/6 PI<3T )5(2T 2'P32TI. ( dialog box indicating
GPI<3T T(;A' (/6 PI<3T )5(2T %T'P 1 3* ,I will appear.
+=
%tep#0,"# 5ere you hae to choose where the data you want isN
(nd you hae to choose the kind of report.
%elect G$I)23%3*T '@)'A AI%T 32 6(T(;(%'I and
GPI<3T T(;A'I
%elect#01"# )lick on G/'@TI. ( new dialog box G%T'P + 3* ,I
will appear.
+F
5ere you hae to indicate the range of your data. If you hae not
selected it earlier then minimi7e the dialog box and select the data,
after that you can reset your dialog box.
%tep#09"# )lick G/'@TI. ( new dialog box G%T'P , 3* ,I will
appear, it will ask the position of your piot chart whether on a
new sheet or on the same. 5ere I hae opted for new sheet.
%tep#0?"# )lick on layout, a formatted piot chart will appear
where you can specify arious categories of your table by clicking
on it and dragging to that part of your piot chart where you want
it to be. 5ere I hae done as shown here under#
,0
%tep#0C"# 3nce itOs being done click on G3BI then click G*I/I%5I
:our piot table will appear as#
,1

,+
There may be some situations where we re!uire information
related to some specific condition, or we need to change data in
arious waysJ !ueries are used for this purpose.
The different methods used to create a !uery are"#
SI$PLE %UER& 'I(ARD
)ROSSTAB %UER& 'I(ARD
*IND DUPLI)ATE %UER& 'I(ARD
*IND UN$AT)#ED %UER& 'I(ARD
5ere we will see the following !ueries"#
%'A')T P0'2:
()TI3/ P0'2:
SELECT QUERY
This !uery is used to select the necessary fields from a table based
on certain criteria and to display the result in a data iew. It can be
used to group records, calculate totals, count the records, and
calculate aerages, and so on.
5ere we will see how to prepare a salary record of seen
employees in a company.
%tep#01"# 3pen G$%#())'%%I, choose a G;A(/B
6(T(;(%'I.
,,
%tep#0+"# %ae your document by any name, I hae saed it by
GaishaI.
)lick G)2'(T'I.
%tep#0,"# ( dialog box will appear. %elect G)2'(T' T(;A' I/
6'%I4/ <I'&I, and click on G6'%I4/I.
,1
( table iew will appear where you hae to gie the G*I'A6I
name, and specify whether it is a text or number.
)lose it by giing it a name i.e. G%(A(2:I.
%tep#01"# )lick on G3P'/I and enter the data of arious fields,
and )A3%' it.
%tep#09"# )lick GP0'2:I, and then on G6'%I4/I. G( dialog box
will appear on the screen. %elect your table G%(A(2:I, click
G(66I and )A3%' it.
,9
%tep#0?"# /ow select all those fields in the table which you want to
see.
%ae your !uery by any name like I hae saed it by
Gsalary!ueryI. )lose the !uery.
( dialog box will appear. )lick G3P'/I.
:our !uery result will appear like this"#
,?
()TI3/ P0'2:
T:P'% 3* ()TI3/ P0'2:"#
INSERT+APPEND %UER&
UPDATE %UER&
DELETE %UER&
%T'P% T3 ;' P'2*32$'6 I/ (AA T5'%' P0'2I'%"
%tep#01"# $ake a Qselected !ueryO which we hae already made
earlier.
%tep#0+"# $ake their three copies as Q!uery1O, Q!uery+O, Q!uery,O.
%T'P% T3 ;' P'2*32$'6 *32 T5'%' P0'2I'%
I/%'2TL(PP'/6 P0'2:"#
This is used to add or insert any record from one or more table to
the existing table, or you can add a separate record.
%I4/"#
%tep#1"#%elect Q!uery1O. )lick G6'%I4/I.
,C
%tep#0+"# 4o to G<I'&I option and select G%PA <I'&I.
%tep#0,"# ( dialog box will appear where syntax is already written.
6elete that !uery and write a new QinsertO !uery.
%yntax is" I/%'2T I/T3 table name <(A0'% DrecordEJ
,=
%tep#01"# (fter giing the syntax, sae your !uery and click on
run, itOs an exclamation mark DRE present on toolbar. )lose your
!uery. )omputer will ask a !uestion, click G:'%I.
%tep#9"# ( dialog box will appear. %elect GT(;A'I and click
G3P'/I.
:ou will see your new !uery with a new record.
It is seen that a new record of G(/IAI is added.
0P6(T' P0'2:"#
This is used to make global changes to data in one or more tables.
%I4/"#
%tep#01"# %elect GT(;A'I, select G6'%I4/I and insert a new
field G52(I.
,F
%tep#0+"# )ome to GP0'2I'%I %elect G!uery+I.
)lick G6'%I4/I.
%tep#0,"# 4o to G<I'&I option and select G%PA <I'&I.
%tep#01"# &rite the syntax in dialog box#
%yntax is" 0P6(T' table name %'T new field name M
DexpressionE
%tep#09"# %ae your !uery and click on GDRE i.e. 20/I.
)lick G:'%I.
%tep#0?"# 4o to GT(;A'I. )lick G3P'/I.
:our !uery will appear like this#
Is seen that G52(I is calculated and displayed.
6'A'T' P0'2:"#
This is used delete any record fro one or more tables.
10
%I4/"#
%uppose you want to delete a !uery whose parameters are# ;(%I)
%(A(2:SM90000 and )IT:MIP0/'I.
%tep#01"# %elect G!uery+I, click G6'%I4/I.
%tep#0+"# In G<I'&I option, select G%PA <I'&I.
%tep#0,"# &rite the syntax in the dialog box,
%yntax is" 6'A'T' *23$ table name &5'2' conditionJ
%tep#01"#(fter giing the syntax %(<' your !uery and click on
GDRE i.e. 20/I. /ow click G:'%I.
%tep#09"# 4o to GT(;A'I. )lick G3P'/I.
:our !uery will appear like this#
It is seen that record of G(/IAI whose ;(%I) was 2s. 1+000 and
belongs to P0/' hae been deleted.
11

( report helps in generating professional results. The user can
distribute and publish the report on net. ( report is an access object
used to pull off data from a table, !uery or a form in a printed
format. 2eport can either be a basic report or it can be a chart
report. &e can create a report by using (uto 2eport, with a &i7ard,
in 6esign iew.
)2'(TI/4 ( 2'P32T &IT5 REPORT 'I(ARD
2eport &i7ard offers the simplest means of crating a 2eport. &ith
2eport &i7ard we can make use of multiple tables and !ueries and
can choose a layout or a format for the report.
*ollo,i-. a/e t0e ste1s to c/eate a /e1o/t:2
%tep#01"# )reate any table e.g. I hae created a table named
DG;(/BIE. (fter giing an 0P6(T' !uery of calculating
GI/T'2'%TI, table is like this#
1+
%tep#0+"# %elect G2'P32TI, now select G)2'(T' ( /'&
2'P32TI and then click G/'&I.
( dialog box G/'& 2'P32TI will appear#
1,
%tep#0C"# %elect the layout and orientation, click G/'@TI.
( dialog box will appear#
11
%tep#0="# %elect the style of your table e,g. G)32P32(T'I. )lick
G/'@TI.
( dialog box will appear#
%tep0#0="# 4ie the title and click G*I/I%5I.
:our report will be displayed#
19
BANK REPORT
1?
)ally is a versatile accounting package and is based on a
widowing interface.
All screens in )ally are viewed as windows possessing the
following8 -
A title bar that displays the name of the application.
A tally icon to the left :of the user< that pulls down a menu
comprising restore# move# si5e# minimi5e# maimi5e and
menu items.
)hree small buttons to the right:of the user<that activates
minimi5e# maimi5e and closure of the window.
)ally Bault
)ally Bault is a security mechanism. )he techni7ue involved
is Iencryption-decryption-on-the-flyJ# and the decrypted form
of data could be stored in the )ally ?ocker. )he data are
stored in an encrypted form on the )ally locker. )he
password provides access to the decrypted data.
)ally Bault password can be givenKchanged for eisting
companies as well.
". ?oad the desired company and using A?)A1& proceed
to the %ompany 'nformation screen.
1C
$. Go to change )ally Bault. !ou will be re7uired to select
the company name once again :this in case you have
more than one company loaded<.
&. Give the new )ally Bault password and confirm it.
1=
Sh,(t#$t /%!" in Ta!
)he shortcut keys appear in button names in the button bar :right side of the )ally
screen<. !ou can either click the button from the button bar or press the relevant
function key or character underlinedKdouble-underlined.
)he buttons have a function key before the button names : Eg8 &28 Select %mp<
which means you need to press &2 -ey :1unction Ley< to select the @Select
%ompany@ screen
)he buttons have an underlined character : Eg8 &),%mp 'nfo<# which means you
need to press A(T 3 &) to select the @%ompany 'nfo@ screen.
Some buttons have a double-underlined character :Eg8 As oucher< which
means you need to press CT+( 3 to select the @Boucher@ in voucher mode.
)he shortcut keys available in )ally are listed in the below table8
&!nction Key Com%ination
Windo#s &!nctionality A"aila%ility
1"
)o select a company
)o select the Accounts 2utton and
'nventory buttons
At all masters menu screen
At the Accounting K 'nventory Boucher creation
and alteration screen
1$ )o change the menu period
At almost all screens in )A??!
1& )o select the company At almost all screens in )A??!
1( )o select the %ontra voucher
At Accounting K 'nventory Boucher creation and
alteration screen
1* )o select the 6ayment voucher
At Accounting K 'nventory Boucher creation and
alteration screen
1, )o select the >eceipt voucher
At Accounting K 'nventory Boucher creation and
alteration screen
1- )o select the Mournal voucher
At Accounting K 'nventory Boucher creation and
alteration screen
1. )o select the Sales voucher
At Accounting K 'nventory Boucher creation and
alteration screen
1F
&4
5CT+(3&46
)o select the %redit Eote voucher
At Accounting K 'nventory Boucher creation and
alteration screen
&7 )o select the 6urchase voucher
At Accounting K 'nventory Boucher creation and
alteration screen
&7
5CT+(3&76
)o select the Debit Eote voucher
At Accounting K 'nventory Boucher creation and
alteration screen
&28
)o select the >eversing Mournal
voucher
At Accounting K 'nventory Boucher creation and
alteration.
&28 )o select the Memorandum voucher
At Accounting K 'nventory Boucher creation and
alteration screen
1""
)o select the 1unctions and 1eatures
screen
At almost all screens in )A??!
1"$ )o select the %onfigure screen At almost all screens in )A??!
S$ecial Key Com%ination
Windo#s &!nctionality A"aila%ility
A?) A $ )o Duplicate a voucher At ?ist of Bouchers N creates a voucher similar to
the one where you positioned the cursor and used
this key combination
A?) A A )o Add a voucher At ?ist of Bouchers N adds a voucher after the one
where you positioned the cursor and used this key
combination.
A?) A % )o create a master at a voucher
screen :if it has not been
already assigned a different
function# as in reports like
2alance Sheet# where it adds a
new column to the report<
At voucher entry and alteration screens# at a field
where you have to select a master from a list. 'f the
necessary account has not been created already#
use this key combination to create the master
without 7uitting from the voucher screen.
A?) A D )o delete a voucher
)o delete a master
:if it has not been already
assigned a different function# as
eplained above<
At Boucher and Master :Single< alteration screens.
Masters can be deleted subHect to conditions# as
eplained in the manual.
A?) A E )o eport the report in AS%''#
SD1# =)M? O> OM? format
At all reports screens in )A??!
A?) A ' )o insert a voucher At ?ist of Bouchers N inserts a voucher before the
one where you positioned the cursor and used this
90
key combination.
A?) A O )o upload the report at your
website
At all reports screens in )A??!
A?) A M )o Email the report At all reports screens in )A??!
A?) A 6 )o print the report At all reports screens in )A??!
A?) A > )o remove a line in a report At all reports screens in )A??!
A?) A S )o bring back a line you
removed using A?) A >
At all reports screens in )A??!
A?)A B 1rom 'nvoice screen to bring
Stock Mournal screen
At 'nvoice screen 9uantity 1ield 6ress Alt A B
to select the Stock Mournal.
A?) A 0 )o view the )ally 0eb browser. At all reports screens in )A??!
A?) A O )o cancel a voucher in Day
2ookK?ist o
At all voucher screens in )A??!
A?) A ! )o >egister )ally At almost all screens in )A??!.
%)>? A A )o accept a form N wherever
you use this key combination#
that screen or report gets
accepted as it is.
At almost all screens in )A??!# ecept where a
specific detail has to be given before accepting.
%)>? A 2 )o select the 2udget At GroupsK?edgersK%ost %entresK
2udgetsKScenariosKBoucher )ypesK %urrencies
:Accounts 'nfo< creation and alteration screen
%)>? A % )o select the %ost %entre

)o select the %ost %ategory
At GroupsK?edgersK%ost %entresK
2udgetsKScenariosKBoucher )ypesK %urrencies
:Accounts 'nfo< creation and alteration screen
At Stock GroupsK Stock %ategoriesK Stock 'temsK
>eorder ?evelsK GodownsK Boucher )ypes K +nits
of Measure : 'nventory 'nfo< creationKalteration
screen
%)>?A E )o select the %urrencies At GroupsK?edgersK%ost %entresK
2udgetsKScenariosKBoucher )ypesK %urrencies
:Accounts 'nfo< creation and alteration screen
%)>? A G )o select the Group At GroupsK?edgersK%ost %entresK
2udgetsKScenariosKBoucher )ypesK %urrencies
:Accounts 'nfo< creation and alteration screen
%)>? A ' )o select the Stock 'tems At Stock GroupK Stock %ategoriesK Stock 'temsK
>eorder ?evelsK GodownsK Boucher )ypes K +nits
of Measure : 'nventory 'nfo< creationKalteration
screen
%)>? A ? )o select the ?edger At GroupsK?edgersK%ost %entresK
91
2udgetsKScenariosKBoucher )ypesK %urrencies
:Accounts 'nfo< creation and alteration screen
%)>? A O )o select the Godowns At Stock GroupK Stock %ategoriesK Stock 'temsK
>eorder ?evelsK GodownsK Boucher )ypes K +nits
of Measure : 'nventory 'nfo< creationKalteration
screen
%)>? A 9 )o abandon a form N wherever
you use this key combination# it
7uits that screen without
making any changes to it.
At almost all screens in )A??!.
%)>? A Alt
A >
>ewrite data for a %ompany 1rom Gateway of )ally screen
%)>? A S Allows you to alter Stock 'tem
master
At Stock Boucher >eport and Godown Boucher
>eport
%)>? A + )o select the +nits At Stock GroupsK Stock %ategoriesK Stock 'temsK
>eorder ?evelsK GodownsK Boucher )ypes K +nits
of Measure : 'nventory 'nfo< creationKalteration
screen
%trl A B )o select the Boucher )ypes At GroupsK?edgersK%ost %entresK
2udgetsKScenariosKBoucher )ypesK %urrencies
:Accounts 'nfo< creation and alteration.
S$ecial &!nction Key Com%ination
Windo#s &!nctionality A"aila%ility
A?) A 1" )o close a company
)o view detailed report
)o eplode a line into its details
At all the menu screen
At almost all report screen
At almost all screens in )A??!
A?)A 1$ )o change the system period At almost all screens in )A??!
A?) A 1& )o select the company info
menu
)o createKalterKshut a %ompany
At Gateway of )ally screen
A?) A 1( )o select the 6urchase Order
Boucher )ype
At Accounting K 'nventory Boucher creation and
alteration screen
A?) A 1* )o select the Sales Order
Boucher )ype
)o view monthly and 7uarterly
report
At Accounting K 'nventory Boucher creation and
alteration screen
At almost all report screens in )A??!
9+
A?) A 1, )o select the >eHection Out
Boucher )ype
)o change the Sales Order
Boucher )ype
At Accounting K 'nventory Boucher creation and
alteration screen
A?) A 1- )o select the Stock Mournal
Boucher )ype
)o accept all the Audit lists
At Accounting K 'nventory Boucher creation and
alteration screen
At )allyAudit ?isting screen
A?)A 1. )o select the Delivery Eote
Boucher )ype
)o view the %olumnar report
At Accounting K 'nventory Boucher creation and
alteration screen
At ?edger Boucher screen
A?) A 1/ )o select the >eceipt Eote
Boucher )ype
At Accounting K 'nventory Boucher creation and
alteration screen
A?) A 1"4 )o select the 6hysical Stock
Boucher )ype
At Accounting K 'nventory Boucher creation and
alteration screen
A?) A 1"$ )o filter the information based
on monetary value
At almost all report screens
%)>? A A?)
A 1"$
Advanced %onfig At Gateway of )ally

9,
( macro is a single instruction that performs seeral different
commands in a se!uence determined by the user, and is triggered
when we run it. $ost tasks which we perform on regular basis can
be made into macro.

( macro is a ery small program that allows you to keep record of
your work. It helps us to do the recording while working. &e
record the matter of our choice with the help of a macro and same
could be recalled as many times as re!uired.
2ecording is a lengthy process. &e are re!uired to make a note of
our work, because once we start recording, eerything we do is
recorded, een the errors.
To record a macro we simply type the keystrokes and select the
command we want a macro to execute. (s we record the macro
each action is translated into programming code, which we can
iew later and modify.
91
5'2' &' &IAA %'' 53& T3 0%' $()23 3/ T5'
*32$0A(" (
,
> ;
,
M D( > ;E D(
+
> ;
+
> (;E *32
%0P'2%)2IPT.
)2'(TI/4 ( $()23
'/ite t0e 3o/4ula as G(, > ;, M D( >; E D(+ > ;+ > (;EI
%tep#01" %elect one G,I beside G(I.
%tep#0+" 4o to the option GT33A%I on the toolbar present on top
side of the screen.
%tep#0," %elect G$()23I option from the menu.
%tep#01" /ow select G2')326 /'& $()23I option from the
sub#menu.
<
%tep#09" ( dialog box will appear on the screen, type your macro
name. De.g. G(I%5(IE
99
%tep#0?" )lick on the tab G3BI and then G)A3%'I the dialog box.
In case the macro name which you hae gien already exists, then
the system will ask you whether you want to replace the preious
macro of same name or notN In that case either you can go for
G:'%I option or by clicking on G/3I you can gie another new
name to your macro.
;y doing these steps your macro will get ready for recording and a
small toolbar will appear on the screen.
2')326I/4 ( $()23
%tep#01" (s your macro is actiated go to the G*32$(TI option
present on the toolbar.
9?
%tep#0+" %elect G*3/TI option from the menu. ( dialog box will
appear on the screen.
%tep#0," %elect G%0P'2%)2IPTI option and click tab G3BI.
%tep#09" /ow a dialog box will appear which has two options
G)(T3432I'%I and G)3$$(/6%I. In G)(T3432I'%I menu
select G$()23I option.
%tep#0?" ( number of macros will appear under G)3$$(/6%I.
%elect the re!uired macro Di.e. G(I%5(IE.
%tep#0C" /ow come aboe GP2'%% /'& %532T)0T B':I.
)hoose any two keys from the keyboard De.g.)trl>*1E.donOt select
any keys which are already abbreiated.
%tep#0=" )lick on the tab G(%%I4/I and close the dialog box.
9C
%tep#0F" 3nce all aboe steps are performed you can click
D)trl>*1E. (ny time you want to run your macro.
It will be seen that your macro will run oer the selected numbers.
T33A 3/ T33A;(2 %532T)0T" In this type we can use
our macro anytime by just clicking the mouse button.
%tep#01" %elect the numbers.
%tep#0+" 4o to GT33A%I option.
%tep#0, %elect G)0%T3$IH'I option from the menu. ( dialog
box will appear.
%tep#01" )lick on GT33A;(2I option present on top corner of the
dialog box.
%tep#09" /ow click on the tab G/'&I. ( new dialog box will
appear where you can type the name of your toolbar De.g. GtimeIE
9=
:our toolbar is actiated and it will appear as a small box
anywhere on the screen.
%tep#0?" /ow click on G)3$$(/6I option in dialog box.
%tep#0C" ( new dialog box will be there, now go to
G)(T3432I'%I and select G$()23I option from there.
%tep#0=" now select the name of your macro Di.e. G(I%5(IE to
your toolbar. /ow close the dialog box.
9F
%tep#0F" In order to run the macro on selected matter, just click on
your toolbar.
This way we came to know how to use macro for recording and
using the recorded macro as many times as re!uired.
?0