Pra Log March 2014

PUBLIC RECORDS REQUEST LOG 2014
Page 2 Current as of 10/17/2014 Time: 9:24 AM

Request
No.
Request
Date
10-Day
Due Date
14-Day
Ext. Date
Status Completed
Date
Requested By Info Requested
Comments/Date Partial
Completed
2014-14 1/23/14 02/02/14 n/a Complete 1/23/2014 Larry Parsons,
Monterey
Herald
Copies of Mr. Austin's
forms 501, 700 & 410
Inspected file and given
copies on the spot.
2014-15 1/30/14 02/11/14 n/a Complete 2/3/2014 Candace Cate Historical Election
Information
May require extension
2014-16 1/31/14 02/10/14 n/a Complete 2/7/2014 William S.
Hood, J r.
Copy of Claims filed by
counsel on behalf of Mr.
McInchak & Mr. Hanson
Letter sent 2/7/2014
2014-17 1/31/14 02/10/14 n/a Complete 2/3/2014 Ms. Paterson All documents noted on the
agenda as "Under
Separate Cover"
Referred to website
where documents were
posted on 2/3/2014
2014-18 2/1/14 02/11/14 n/a Complete 2/4/2014 Mary Schley,
Pine Cone
Forms 460's for Candidates
for Office and Elected
Officials
2014-19 2/4/14 02/14/14 n/a Complete 3/14/2014 Candace Cate Elections Information See similar request
same person Request
No. 2014-15.
Voluminous request.
Pine Cone
Check Register Questions Media Inquiry
Pine Cone
Why you asked for
Wonderspace to be
removed from agenda and
if/when it will return
Media Inquiry
2014-22 2/11/14 02/21/14 n/a Complete 2/11/2014 David Schmalz,
Monterey
County Weekly
Inquiry about Wonderspace
Carmel
Media Inquiry
2014-23 2/11/14 02/21/14 n/a Complete 3/20/2014 Michael
W.Stamp
Follow-up to 2013 request.
Various claims
See original request
attached. Letter sent on
2/28/14. Ms. McNary was
advised as to the cost
and process for pick up.
Pine Cone
Is sign at 100 Dolores
permitted? And agenda
dates for planning
commission
Media Inquiry
2014-25 2/18/14 02/28/14 Extension
3/14/2014
Ok to
Provide
partials
Complete 4/29/2014 Anita Taff-Rice,
iCommom Law
Copies of Agreements or
other authorizations for
communications provider
access to public rights of
way
See original request.
Letter sent seeking
extension. Requestor
asked to receive
information partially as it
becomes available on
3/20/14. Sent Via email
on 4/29/2014 -
2014-26 2/19/14 03/01/14 n/a Complete 2/19/2014 Candace Cate See original request Candidate Inquiry
Pine Cone
Various Planning Topics Median Inquiry
2014-28 2/26/14 03/08/14 Extension
3/21/2014
Extension
3/31/2014
4/22/2014
5/21/2014
Complete 5/21/2014 Natalie Clark,
The Claims
Center
Information on Street
designated as 3rd &
J unipero and Torres
related to a claim
City continues in
communication with
requestor on this
request. Seeking further
extension to 3/31/2014.
Pine Cone
new PRA policy Media Inquiry
Pine Cone
Deanna Allen's job title, job
description and salary
Pine Cone
copy of appeal form
submitted by Mr. Shield
Media Inquiry
Page 3 Current as of 10/17/2014 Time: 9:24 AM
Request
No.
Request
Date
10-Day
Due Date
14-Day
Ext. Date
Status Completed
Date
Requested By Info Requested
Comments/Date Partial
Completed
2014-32 3/17/14 03/27/14 n/a Complete 3/28/2014 Karen Williams Copy of Catherine Balin
(AKA E X T T I)
agreement/contract
Attorney Client work
product. Invoice
provided.
2014-33 3/17/14 03/27/14 n/a Complete 3/14/2014 Monterey
Weekly, KION,
KSBW,
Monterey
Herald
City's Finance Specialist
matter.
Media Inquiry
2014-34 3/17/14 03/27/14 n/a Complete 3/14/2014 Mai Chow,
KSBW
City's Finance Specialist
matter.
Media Inquiry for job
description of Finance
Specialist. Fulfilled by J .
Stilwell.
Pine Cone
Have all absentee ballots
for the April 8 election been
delivered.
Media Inquiry. Acting
City Clerk Betancur
responded.
Monterey
Herald
Copy of Candidate
Statements for April 8
election
Media Inquiry. Acting
City Clerk provided
information.
2014-37 3/19/14 03/29/14 Extension
4/11/2014
E t i
Complete 4/16/2014 Mary Schley,
Pine Cone

contractors who hold a city
credit card; and provide
Document created;
Partial completed
3/28/2014
2014-38 3/26/14 04/05/14 n/a Complete 3/26/2014 Daniel J .
Turner
Elections Information Media Inquiry
2014-39 3/28/14 04/10/14 n/a Complete 4/10/2014 Cindy Lloyd All documents , logs , notes
or other records of
statement regarding the
holiday lights in medians
on Ocean Avenue
2014-40 4/1/14 04/11/14 Extension
4/25/2014
Complete 4/25/2014 Mary Schley,
Pine Cone
Copies of checks and
invoices for the following:
Mark Alcock 127917
($8,400); Extti 127886
($6,787.98); Mark Alcock
127921 ($18,000); Mike's
Auto Body 127897
($5,435.14); Sheppard
Mullen Richter & Hampton
127923 ($1,103.71)
Monterey
Herald
Elections Information Media Inquiry
2014-42 4/9/14 04/19/14 n/a Complete 4/16/2014 Michael
W.Stamp
Email showing PRA
communication regarding
PRA 2014-23
2014-43 4/11/14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Stilwell CV and
employment agreement
2014-44 4/11/14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Susan Paul CV and
employment agreement

Request No. 2014-30

Information Requested: Deanna Allen's job title, job description and salary

Daryl Betancur
I= rom:
nt:
tO:
Subject:
Hi Daryl,
Mary Schley [mary@carmelpinecone.com]
Wednesday, March 05, 2014 10:19 AM
Daryl Betancur
Deanna Allen
I promise there will be no quoting regarding blue boxes and red boxes!
Could you please email me Deanna Allen,s job title, job description and salary?
Thanks!
Mary
1
Daryl Betancur
~ r o m
nt:
"l o:
Cc:
Subject:
Attachments:
Jason Stilwell
Friday, March 14, 2014 4:19PM
Mary S; Mary Schley
Daryl Betancur
PRA 2014-30
SKMBT _C552014031311240.pdf
Hi Mary: here is the information you requested to be emailed. The job description is a attached and the salary for the
Finance Specialist position is:
I $48,516 I $50,952 I $53,496 I ss6,184 I $58,980 I $60,744
This is an example of documents that will be online and more quickly producible when we have improved records
management in place. Please let me know if I can provide any additional information.
Jason S.
1
City of Carmel-by-the-Sea
Finance Specialist
Definition
CITY OF CARMEL-BY-THE-SEA
FINANCE SPECIALIST
Under general supervisiOn, to perform a variety of financial record keeping and
specialized clerical duties involved in the processing and preparation of the City's payroll
and employee benefits documents (when assigned to payroll and personnel records
maintenance) or duties involved in the maintenance of accounts receivable, accounts
payable, business licenses, and other fiscal documents (when assigned to bookkeeping
and accounting).
Supervision Exercised
Exercises no supervision.
Examples of Important and Essential Duties
Payroll and Pers01mel Assignments
Prepare and process employee time cards; prepare payroll checks for employees; prepare
withholding checks; maintain records of overtime and vacation and sick time balances;
prepare and issue employees' W -2's.
Compile data, maintain records, and prepare various regular and special reports to meet
Federal and State reporting requirements including taxes, Medicare, retirement, and
social security withholdings.
Reconcile special accounts including payroll accounts.
Conduct employee orientation sessions for new employees; explain personnel policies
and employee benefits.
Maintain records, prepare reports, and assist employees concerning personnel, payroll,
and benefits information including retirement accounts, insurance benefits, payroll,
deferred compensation, credit union deductions, and unemployment insurance; process
and verify personnel forms including changes, new hires, terminations, transfers, and
salary adjustments; prepare applications for educational incentive pay; maintain records
for service award program.
Provide studies and reports concerning payroll and personnel; prepare preliminary and
final budgets for salaries and benefits; prepare mid-year budget adjustment data for
salaries and benefits.
Perfonn a wide variety of general clerical work for the Personnel program; maintain
accurate and detailed records; verify accuracy of infonnation and research discrepancies;
Page 1
Finance Specialist
enter data into computer; type and proofread a variety of documents including general
correspondence, reports, and memoranda; answer phones; receive, sort, and distribute
mail.
Operate business office equipment including calculator and computer; code and enter
information into the computer; update, verify, and correct input.
Answer questions and provide information to department managers, employees, other
governmental agencies, and the general public regarding assigned function including
benefit and personnel policies, procedures, and processes.
Attend and participate in staff meetings and in-service act1v1tles; attend workshops,
conferences, and classes to increase professional knowledge.
Bookkeeping and Accounting Assignments
Perform a wide variety of general clerical work for the Administrative Services
Department; verify accuracy of information and research discrepancies; enter data into
computer; type and proofread a variety of documents including general correspondence,
reports, and memoranda; answer phones; receive, sort, and distribute mail.
Maintain accounts payable to ensure proper disbursement, timeliness, and balancing of
accounts.
Maintain accounts receivable directly or through other departments; prepare final
deposits and required reports.
Analyze general ledger accounts for budget reporting and for fiscal year-end audit
schedules.
Issue business licenses, renewal notices, and delinquent notices; process returns and
follow up to verify status; maintain all business license and accounting records; answer
inquiries related to business licenses.
Assist in the preparation of agenda items for City Council review.
Operate business office equipment including calculator and computer; code and enter
information into the computer; update, verify, and correct input.
Answer questions and provide information to department managers, employees, other
governmental agencies, and the general public regarding assigned function.
Attend and participate in staff meetings and in-service activities; attend workshops,
conferences, and classes to increase professional knowledge.
Page 2
Finance Specialist
Other Job Related Duties
Perform related duties and responsibilities as required.
Job Related and Essential Qualifications
Knowledge of- Payroll and Personnel Assignments:
Pertinent Federal, State and local laws, codes and regulations including those related to
salary and benefit administration, retirement contributions, tax withholding, and
retirement record keeping.
Federal and State payroll tax reporting requirements.
Generally accepted accounting and bookkeeping principles and procedures and their
application to payroll and basic accounting transactions.
Principles and procedures of financial record keeping and reporting.
Office procedures, methods, and equipment including computer equipment.
Basic business letter writing and report preparation principles and techniques.
Principles and techniques used in dealing with the public.
Basic statistical procedures and mathematical concepts.
English usage, spelling, grammar, and punctuation.
Knowledge of- Bookkeeping and Accounting Assignments:
Generally accepted accounting and bookkeeping principles and procedures and their
application to accounting transactions.
Analytical principles and practices used in gathering, evaluating, verifying, interpreting,
projecting, and forecasting financial data.
Automated financial management systems.
Pertinent Federal, State, and local laws, codes and regulations.
Basic statistical procedures and mathematical concepts.
English usage, spelling, grammar, and punctuation.
Principles and techniques used in dealing with the public.
Page 3
Finance Specialist
Skill to:
Operate office equipment including computer equipment.
Type and enter data at a speed necessary for successful job performance.
Ability to - Payroll and Personnel Assignments
Learn, interpret, and apply the policies, procedures, and regulations pertaining to payroll,
benefits, and personnel programs.
Apply bookkeeping and financial record keeping principles.
Make changes, additions, and deletions necessary for an accurate payroll.
Prepare, examine, and verify financial documents and reports.
Perform accurate mathematical computations quickly.
Post and audit data quickly and accurately.
Prepare and maintain accurate and complete payroll, financial, and statistical records.
Research, compile, analyze, interpret, and prepare a variety of fiscal , statistical, and
administrative reports.
Respond to requests and inquiries for information regarding payroll, benefit, and
personnel policies and procedures.
Understand the organization and operation of the City and of outside agencies as
necessary to assume assigned responsibilities.
Exercise good judgment, flexibility, creativity, and sensitivity to changing situations and
needs.
Maintain confidentiality of sensitive information and data.
Compose correspondence independently.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those
contacted in the course of work.
Ability to - Bookkeeping and Accounting Assignments:
Understand, interpret, apply, and communicate accounting principles, procedures, rules
and regulations.
Page4
Finance Specialist
Apply accounting principles to the maintenance and auditing of governmental financial
and accounting records.
Prepare, examine, and verify financial statements, documents, reports, and analyses.
Work under limited supervision within a framework of policies and procedures.
Analyze problems, identify alternative solutions, project consequences of proposed
actions, and implement recommendations in support of goals.
Accurately tabulate, record, balance, and audit assigned transactions.
Understand the organization and operation of the City and of outside agencies as
necessary to assume assigned responsibilities.
Perform mathematical computations quickly and accurately.
Plan and organize work to meet schedules and timeliness.
Exercise good judgment, flexibility, creativity, and sensitivity in response to changing
situations and needs.
Maintain confidentiality of sensitive information and data.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those
contacted in the course of work.
Experience and Training Guidelines:
Any combination equivalent to experience and training that would provide the required
knowledge, skills, and abilities would be qualifying. A typical way to obtain the
knowledge, skills, and abilities would be:
Experience - Payroll and Personnel Assignments:
Two years of financial record keeping experience including one year of payroll
processing experience.
Experience - Bookkeeping and Accounting Assignments:
Two years of increasingly responsible bookkeeping and accounting experience which
included responsibility for financial record maintenance.
Page 5
City of Cannel-by-the-Sea
Finance Specialist
Training:
Equivalent to completion of the twelfth grade supplemented by specialized training in
bookkeeping, accounting or a related field.
Special Requirements:
Essential duties require the following physical abilities and work environment:
Ability to work in a standard office environment.
Effective Date: July 2009
Page 6

Request No. 2014-31

Information Requested: copy of appeal form submitted by Mr. Shield

Daryl Betancur
1=:rom:
nt:
10:
Cc:
Subject:
Attachments:
Mary)
Marc Wiener
Wednesday, March 12, 2014 9:40AM
Mary Schley
Daryl Betancur
RE: Firok Shield
firok appeal.pdf
}1;? of p f /7 fi/J /!::l--
? u J v- 3}
I have attached a copy of the appeal application and supplemental attachments.
Marc
--- --Original Message-----
From: Mary Schley [mailto:mary@carmelpinecone.com]
Sent: Wednesday) March 12) 2014 8 : 57 AM
To: Marc Wiener
Subject: Firok Shield
Hi Marc)
Could you please send me a copy of the appeal form that was filed after the PC approved
ShieldJs application? Or I can come to city hall and pick up a copy- whichever you prefer.
Thanks!
ary
Mary Schley) reporter
The Carmel Pine Cone
(831) 274-8660
mary@carmelpinecone.com
1
CITY OF CARMEL-BY-THE-SEA :- .. ..... .,
.. ...... ...... , tJ . ,)
APPEAL OF PLANNING COMMISSION J'
UJ-
(FILING FEE: $295.00*) . A'r'.rl-i1; :.s.1
Appellant: __ Carmel Wine Walk by-the-Sea ____ _ _
Property Owner: Scott Caraciolli, Caraciolli Cellars, Jack Galante, Galante Vineyards
Richard Pepe, Vino Napoli, Peter Figge, Figge Vineyards, Dawn Galante, Dawn's Dream
Winery, Scott Scheid, Scheid Vineyards, Mark Manzoni, Manzoni Cellars, Jeffery Blair,
Blair Estate, Anna Russell, De Tierra Vineyards
Mailing Address: PO Box 4444, Carmel, CA 93921
Phones: Day:(831 ) 624-2522
Evening: ...._ ( -=- 8=- 31=----<... ) ---"-'68=2'-'-0=9...:....:73=--
Fax: ( ) ______ _
Email: scott.caraccioli@caracciolicellars.com
Date Board heard the matter: February 11, 2014
Appeals to the City Council must be made in writing in the office of the City Clerk within
10 working days following the date of action by the Planning Commission and paying
the requiredfilingfee as established by City Council resolution.
Physical location of property that is the subject of appeal:
San Carlos E/S Between 5th and 6th Avenue Tract 0118.01
Lot(s): ____ _ Block: ____ _
APN: ________________ _
COMMISSION ACTION BEING APPEALED: UP 13-17
If you were NOT the original applicant or the applicant's representative, please state the
evidence that you are an aggrieved party: ---- --- --------
(CONTINUED ON REVERSE SIDE)
GROUNDS FOR APPEAL: (State the specific basis for your appeal, such as errors or
omissions you believe were committed by the Commission in reaching its decision, etc.)
Please see attached addendum
I CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING TS TRUE
AND CORRECT:
DATED AT: -...:=2:..:...:: :0=0P=-=Mc:..=.-____ THIS __ DAY OF
$295.00 fee* received: (Stafflnitial)
6/0:!If
Receipt#:
ATTEST:
H ..
p . , -
Article 9, Section 7, of the Constitution of the a city To-
impose fees. Also see California government Code, Section 54344.
IMPORT ANT: If the appellant wishes to submit materials for duplication and
inclusion in the City of Cannel-by-the-Sea' s Council agenda packet, the materials must
be submitted to the City Clerk by working days after the decision of the
Commission. 1bis matter is tentatively scheduled to be heard on
PU il.h1i.'G FOIUJ.drJC
C ARM EL
BY- TH E-S EAn.t
February 21 , 2014
Robert A Mullane, AICP
Commissioners and Council Members
Community Planning and Building Director
Department of Community Planning and Building
P.O. Drawer G
Carmel-by-the-Sea, CA 93921
RE: Appeal of Case Number: UP- 13-17 da Giovanni Cellar
Mr. Mullane, Commissioners and Council Members;
It is the belief of the Carmel Wine Walk by-the-Sea r M that the noted case number UP 13-17
approval should be appealed and conditions should be reviewed. It is also t he belief of the Carmel
Wine Walk by-the-Sea that UP 13-7 preliminary approval should be appealed and denied.
In the case of UP 13-17 the re-writing of the existing conditions and guidelines to the wine
tasting room policies were done at the table, not by the applicant but by staff and the
.tOmmissioners in order to push through the approval of a tasting room in Carmel-by-the-Sea.
As Commissioner Paterson, Barbara Livingston of the CRA and Jack Galante of Galante
Vineyards stated in various and different ways: "the concept, licensing and representation is t oo
muddled and sketchy." We believe that it is imperative that the type of license be identified and
approved prior to the approval of any project to see if it is consistent with the conditions and
guidelines that are in force.
The concern of the Carmel Wine Walk by-the-Sea tasting rooms is that when we have new
tasting rooms coming to our city,
a) We do not want to undermine the experience of tasting Monterey County wines
a. the City Council, the Planning Commission, the Carmel Chamber of Commerce, the
Carmel Resident's Association, the Innkeepers Association, the Monterey County
Vintners and Growers Association and the Carmel Wine Walk by-the-Sea as well as
many others have worked diligently in creating a destination marketing program t o
bring in quality visitors and appeal to the Carmel locals in order to regulate and
responsibly represent Monterey County and our local growers vintners.
b. it is important to note that there is no condition that would prevent a large Napa,
Sonoma or other winery coming to Carmel-by-the-Sea and pouring their wines
b) Licensing issues for clarification:
a. All off-site tasting rooms require a Duplicate 02 License. This is the law.
b. Those who do pouring's to the public under a Type 42 License (like Southern
Latitudes and Neilson's) are NOT tasting rooms. They buy other people's wines and
sell them along with limited tastings allowed under their license. In addition, they
usually hold other licenses, such as a Type 20 or a Type 21 so they can sell the
wine.
c. A Duplicate 02licensee (Tasting Room) can only pour the wine that was made at
their 02 License (Winery).
d. A Type 17 License (Wholesaler) and Type 20 License (Sales to consume off
premise) don't have anything to do with pouring wine.
e. Current case: As far as anyone can tell, da Giovanni wines are made at a winery in
Sonoma (with an 02 License in
Sonoma). http://www. threecarmelrestaurants.com/carmel-restaurant -wine-
club.html Obviously, da Giovanni wines cannot be poured under a Duplicate 02
License from a Morgan Hill winery that doesn't produce da Giovanni wines.
f. Bringing in the new wines (Chateau Marie Antoinette) on this application has just
complicated the matter.
g. On this issue alone, the application should never have been approved.
h. As a side note; every other wine produced by that Morgan Hill winery CAN be
poured under a Duplicate 02 License if they get one.
c) The Alcoholic Beverage Control (ABC) may grant duplicate Type 02 business licenses (off-
site Wine tasting), however, it is the Planning Commissions responsibility to determine
how the licenses are utilized
a. It was very clear that the duplicate 02 license proposed for use is from a Morgan
Hill winery, not from the applicant's winery. This would not be allowed.
b. It was also clear that the applicant did not have a Type 02 license but seemed to
have a 17-20, which does not allow for a wine tasting room.
c. ft is also clear that the grapes grown and sourced by da Giovanni are from Sonoma.
d. What was not clear was where the grapes from Chateau Marie Antoinette were
from, Santa Clara, or according to Bill Temple "maybe they're Monterey County
wines."
i. When Chateau Marie Antoinette was questioned if they belonged to any of
our local wine growing organizations i.e. MCVGA, the ultimate answer was
"no"
e. The size and scope of the project was not clear nor was the wine shop element
f. The conditions of appeal were not clear
g. The Carmel Wine Walk contends that it was not appropriate to re-write the special
conditions regarding the implementation and use and with the ABC licensing
h. The Carmel Wine Walk also contends that the revised conditions of approval were
made under special circumstances and should be stricken and revisited at the next
meeting.
i. Licensing is not clear, conditioning of approval could allow the ABC to grant any
type of license and the City would grant any use permit without public comment or
approvaJ
j. In this case, the applicant may only apply for a Type 42 Onsale Beer and Wine
license but be granted all the t asting privileges of a Winery with a Type 02.
As the Carmel Wine Walk by-the-Sea attended the wine tasting room sub-committee
meeting and supplied our by-laws to the Planning Commission, we also would suggest and
immediacy and urgency that is needed by the Commission to update and implement the guidelines
to maintain a consistent adopted wine tasting policy by the City of Carmel-by-the-Sea. Including 1)
the 02 License (Winery) is located in Monterey County, 2) the wine to be poured is made from 90%
'pnterey County grapes, and 3) the location is stand-alone (i.e., no mixed use with furniture stores,
Jewelry stores, art galleries, etc.) tt is the suggestion of the Carmel Wine Walk that the City of Carmel
places a moratorium on all tasting room applications until the guidelines are created and adopted.
The special conditions, authorizations and terms as well as findings should be re-visited and
reviewed after the wine tasting room sub-committee and staff to create and maintain a consistent
wine tasting policy guideline that t he City should adopt and use for all future proposals including UP
13-1.
Sincerely,
Scott Caraciolli, Caraciolli Cellars, Chairman Carmel Wine Walk
Jack Galante, Galante Vineyards
Richard Pepe, Vino Napoli
Chris Whaley, Wrath Wine
Peter Figge, Figge Vineyards
Dawn Galante, Dawn's Dream Winery
Scott Scheid, Scheid Vineyards
Mark Manzoni, Manzoni Cellars
Jeffery Blair, Blair Estate
Tim Prader, Shale Canyon
Anna Russell, De Tierra Vineyards
Dorothea Probasco, Silvestri Vineyards
Celeste White, white page communications
The Committee of the Carmel Wine Walk by-the-Sea
,. __ ___ -
21, 2014
Friday 3:12 pn
By:
_.D. Number
APEAL APPEAL FEES
*****************************
* City of Carmel-by- the-sea *
*****************************
P.O. BOX CC CARMEL, CA. 93921
--- - - - ..
Receipt # .. : 01649
Register #. : 001
Terminal ID: T3
Amount Paid
295.00
Cmt: PLANNING COMMISSION APPEAL 01 36276 0010
Check # Check Amount Cash Amt Tendered Total Paid Change
001072 295.00 .00 295.00 295.00 .00
============
Paid By.: WHITE PAGE COMMUNICATIONS
+------ ----- --- ---------------------------------------------- -------- -- ------

Request No. 2014-32

Information Requested: Copy of Catherine Balin (AKA E X T T I)
agreement/contract

Public Records Request
City Clerk Department
Due Date: friY
(Office Use Only)
File _.-5;2
(Office Use Only)
THIS PUBLIC RECORDS REQUEST FORM ITSELf CONSTITUES A PUBLIC RECORD AND IS SUBJECT TO PUBLIC
DISCLOSURE UPON REQUEST. Fill out info in box only
Date of Request:

Requested By:
1:
Jl/11/lj!Jtl ,
Company:
Address:
Phone, Fax, Email: "J s:- o cr=l-;J:. (_' t:L. H /./ JJ ) .
Info Requested (be specific):
c 9 7Jite4Cf!--J'$ 3 1J.J j-1

Cl/n'f .'Za.t.J,.a1n/l1 :1'"111/p/'-4 J
d.t:Jd s
Date Desired:
(City has 10 days to determine whether the request in whole or inpart is a disclosable public record pursuant to GCS 6253(C).
In certain circumstances, the 10 date determination may be extended to an addition 14-days so long as persons are advised.)
Persons/Departments to provide information: (Office Use Only)
Done: ___ Date: ____ _
Request Approved by City Attorney:---- Disclosable Records:-----
Need for Extension Past 10 Days: _______ Due Date:--------
If yes, was written notification sent:------ Date: _________ _
Cost Associated with Request:-------- Total:$. ________ _
Request completed by: __________ Date Completed: _____ _
Method of Delivery:---------
I Attach receipt of request and invoice if applicable
)j
March 27,2014
POST OFFICE BOX CC CARMEL-
BY-THE-SEA. CA 93921 (831 )
620-2000
VIA ELECTRONIC MAIL to:Karen Wiliams
Re: Public Records Request (City No. 2014-32)
Dear Mr. Williams:
This letter is in response to your California Public Records Act request received by
the City of Carmel-by-the-Sea ("City") on March 17, 2014 (the "Records Request"). This
response is sent on my authority as City Administrator.
The City has determined that it has disclosable public records responsive to your
Records Request as follows: one (1) letter of engagement and one (1) legal investigation
invoice. Please be advised that the City has determined that the entirety of the foregoing
letter of engagement is attorney work-product created in preparation of litigation and
therefore must be withheld from disclosure pursuant to the Attorney Work-Product
Exemption codified in California Code of Civil Procedure section 2018 et seq. and
applicable to the Public Records Act via Government Code Section 6254(k). Please also be
advised that the City will disclose a redacted version of the legal investigation invoice
pursuant to the same exemption stated above in order to protect certain attorney work-
product contained within said invoice. Please contact Daryl Betancur to schedule a time for
you to pick up the investigation invoice.
Please also be advised that every effort has been made to search for all of the
records which might fall within the scope of your Records Request, and, as such, the City
believes that its search is quite thorough. However, if you have knowledge of a specific
document which has not been provided in response to your Records Request, please notify
the City and the City will be happy to search for and, if found, provide the document(s) to
you unless, of course, it is exempt from disclosure pursuant to Government Code 6254
and/or other applicable privilege. If you are aware of any legal authority that would require
disclosure of documents in addition to those provided, please advise the undersigned and
the City will reconsider its position accordingly.
Thank you for your attention to this matter. If you have questions about any of the
foregoing responses, please contact me at 831-620-2000.
Very truly yours,
Jason Stilwell
City Administrator
DOCSOC/1660792vl/ 102910-0002
;, '
- .
j
EXTTJ, Incorporated
153 Stagecoach Road
Bell Canyon, CA 91307-1046
618-712.0203
Invoice submitted to:
Sue Paul
February 04, 2014
In Reference To: H. R. Consulting
Invoice #13149
Professional Services
For professional services rendered
Additional Charges :
1/2712014 CAB Taxi
Taxi.
CAB Meals
Dinner.
1/29/2014 CAB Meals
lunch.
1130/2014 CAB Hotel
Hotel stay In Carmel. ( 3 nights).
Total additional charges
Total amount of this bill
Hrs/Rate Amount
13.50 3,375.00
250.00/hr
2.00 500.00
250.00/hr
8.75 2,187.50
250.00/hr
24.25 $6,062.50
14.50
29.78
15.20
666.00
$725.48
$6,787.98

Request No. 2014-33

Information Requested: City's Finance Specialist matter.

City of Carmel-by-theSea
Due Date: 3}J1j/j File No.: #0) Y- 3 3
(Office Use Only) (Office Use Only)
THIS PUBLIC RECORDS REQUEST FORM ITSELF CONSTITUES A PUBLIC RECORD AND IS SUBJECT TO PUBLIC
Date of Request:
3/'
Requested By: tl a t&[(J..JJ uvrtJlJZ-
Company:
(Yl QO Jl.Lk;}< L 1 g#(C 0 ..
Address:
Jr1 uo kt..:;)<
Co.wtJ
11etJ./
Phone, Fax, Email: g)_ 05 .
>

I
Info Requested (be specific): /tJ.CJt1 /k_!Zg/ .
Date Desired:
(City has 10 days to determine whether the request in whole or inpart Is a disclosable public record pursuant to GCS 6253(C).
In circumstances, the 10 date determination may be extended to an addition 14days so long as persons are advised.)
. .
.
Persons/Departments to prov1de IMformation. (Office Use Only)
.v IV.
Done. __ Date. J/
Request Approved by City Attorney:---- Disclosabfe Records:-----
Need for Extension Past 10 Days: _______ Due Date:--------
If yes, was written notification sent:------ Date:----------
Cost Assodated with Request:-------- Total: $ ________ _
Request completed by: __________ Date Completed:------
Method of Delivery:---------
Attach receipt of original request and Invoice if applicable
Daryl Betancur
Jason Stilwell From:
ent:
To:
Daryl Betancur
Subject: Media inquiry
Daryl: can you add to the log:
Media inquiry regarding City's Finance Specialist: Monterey County weekly, KION, KSBW, Monterey Herald
PRA request : Mai Chow KSBW, Finance Specialist Job Description; request is fulfilled
Jason Stilwell
City Administrator
831-620-2000
1

Request No. 2014-34

Information Requested: City's Finance Specialist matter.

Due Date: 3/21. JJy
(Office Use Only) I
File No.: 2-oJV .,;- .5 't
(Office Use Only)
Date of Request: , Lt'1LL't
I
Requested By: Hlf/

Company:

Address:
Phone, Fax, Email:
Info Requested (be specific): f2J'o.s 1\ N
'J"Uo
..,.
'
p ph<rtJ'
Date Desired:
(City has 10 days to determine whether the request in whole or inpart Is a disclosable public record pursuant to GCS 6253(C).
Persons/Departments to provide information: (Office Use Only)

Request Approved by City Attorney:----- Disclosable Records:-----
Need for Extension Past 10 Days: ________ Due Date: ---------
If yes, was written notification sent:------Date:----------
Cost Associated with Request: --------Total:$ _________ _
Request completed by:----------Date Completed:-------
Method of Delivery: ---------
, J Attach receipt of original request and Invoice if applicable
Daryl Betancur
ent:
fo:
Friday, March 14, 2014 4:09 PM
Daryl Betancur
Subject: Media inquiry
Daryl : can you add to the log:
Media inquiry regarding City's Finance Specialist: Monterey County weekly, KION, KSBW, Monterey Herald
PRA request : Mai Chow KSBW, Finance Specialist Job Description; request is fulfilled
Jason Stilwell
City Administrator
Carmel -by-the-Sea, CA 93921
831-620-2000
1

Request No. 2014-35

Information Requested: Have all absentee ballots for the April 8 election been
delivered.

Due Date: :3 nv I 'Y-
(Office Use Onl/)
Fife No.: 241 y,..,J ')
(Office Use Only)
Date of Request:
3/Jf//Y
Requested By: lllt/lly s
Company: pii)4.1G Cot-Jfi.c
Address:
Phone, Fax, Email:
Info Requested (be specific): J/tiV4- ttl/ bal/4i;r
rq;e
.,r/c--c'
a aAJt-
' ,
f

bu &:::

I;
ll ;7;:7; t1:.

Date Desired:
(City has 10 days to determine whether the request In whole or inpart Is a public record pursuant to GCS 6253(C).
.
Persons/Departments to prov1de information. (Office Use Only)
. /
Done. __ Date. 1/1
Request Approved by City Attorney: Disclosable Records:-----
Need for Extension Past 10 Days: Due Date:--------
If yes, was written notification sent: Date:----------
Cost Associated with Request: Total: $, ________ _
Request completed by: Date Completed:------
Method of Oelfvery: ---------
:I Attach receipt of original request and invoice If applicable
Daryl Betancur
~ = r o m
ent:
fo:
Mary Schley [mary@carmelpinecone.com]
Wednesday, March 19, 2014 12:27 PM
Daryl Betancur
Subject: Re: PRA request
Thanks Daryl.
Also meant to ask last night: Have all absentee ballots for the April 8 election been
delivered now?
Thanks,
Mary
Mary Schley, reporter
(831) 274-8660
On Mar 19, 2014, at 12:20 PM, Daryl Betancur <dbetancur@ci.carmel . ca.us> wrote:
> Received, thank you
>
>
>
>
>
> Daryl A. Betancur, CMC, MPA
> Office of the City Administrator
> City of Carmel-by-the-Sea
> P. 0 . Box CC
> Carmel, California 93921
> Phone 831-620-2000
> Fax: 831-620-2004
>
>
> -----Original Message-----
> From: Mary Schley [mailto:mary@carmelpinecone.com]
> Sent: Wednesday, March 19, 2014 11:32 AM
> To: Jason Stilwell; Daryl Betancur
> Cc: Paul Miller
> Subject : PRA request
>
> Hi Jason and Daryl,
>
> Please provide a list of all city staff members and contractors who hold a city credit
ard.
> Please provide the credit card statements related to Deanna Allen's credit card from the
date it was first issued to her, up to and including the most recent statement .
1
Daryl Betancur
ent:
fo:
Thursday, March 20, 2014 5:24 PM
Daryl Betancur
Subject: RE: PRA request
Please add to the log as a media inquiry if you haven't already done so
--- - -Original Message-----
From: Daryl Betancur
Sent: Wednesday, March 19, 2014 12:31 PM
To: Mary Schley
Cc : Jason Stilwell; Daryl Betancur
Subject: RE: PRA request
The absentees have already reached people's mail boxes yes ....
Thanks,
Daryl A. Betancur, CMC, MPA
Office of the City Administrator
City of Carmel - by- the-Sea
P. 0. Box CC
Carmel, California 93921
~ h o n 831-620-2000
.-ax: 831-620-2004
-----Original Message---- -
From: Mary Schley [mailto :mary@carmelpinecone.com]
Sent : Wednesday, March 19, 2014 12:27 PM
To: Daryl Betancur
Subject: Re: PRA request
Thanks Daryl.
Also meant to ask last night: Have all absentee ballots for the April 8 election been
delivered now?
Thanks,
Mary
(831) 274-8660
On Mar 19, 2014, at 12:20 PM, Daryl Betancur <dbetancur@ci.carmel.ca.us> wrote:
1

Request No. 2014-36

Information Requested: Copy of Candidate Statements for April 8 election

Due Date: J R (J) L
(Office Use
1
File No.: :J-o }1{...-3 6
(Office Use Only)
Date of Request:
3Jb}l!f
Requested By:
/-.4 e&7 (?fltJo ._u
Company:

lle&"u2
Address:
Phone, Fax, Email:
Info Requested (be specific):
CrL(2=7rL
c tJr,b Lak:--
b

a P rn
q_ 1/i'l:?.;z-=
"-
Date Desired:
(City has 10 days to determine whether the request In whole or inpart is a public record pursuant to GCS 6253(CJ.
In certain circumstances, the 10 date determination m1y be extended to an addition 14-days so long as persons are advised.)
. .
.
Persons/Departments to prov1de mformatfon. (Office Use Only)
. V' . .E 7"
Done. ___ D1te
t.Z6
Request Approved by City Attorney:---- Disdosab/e Records:-----
Need for Extension Past 10 Oays: _______ Due Date:--------
If yes, was written notification sent:------ Date:----------
Cost Assodated with Request: --------Total:$ ________ _
Request completed by: __________ Date Completed: _____ _
Method of Oellvery: ---------
) Attach receipt of original request and Invoice if applicable
D&ryl Betancur
~ = r o m
mt:
(o:
Cc:
Subject:
Attachments:
Per your request.
Thanks,
Daryl Betancur
Thursday, March 20, 2014 1:53PM
Larry Parsons
Daryl Betancur
Candidate Statements
TRANSLATION APPROVAL- AUSTIN. pdf; TRANSLATION APPROVAL- BURNETT. pdf;
TRANSLATION APPROVAL- DALLAS.pdf; TRANSLATION APPROVAL- THEIS.pdf
P. 0. Box CC
Phone 831-620-2000
Fax: 831-620-2004
1

Request No. 2014-37

Information Requested: city staff members and contractors who hold a city credit
card

'
Hi Jason and Daryl
1
Please provide a list of all city staff members and contractors who hold a city credit card.
Please provide the credit card statements related to Deanna Allen
1
s credit card from the date
it was first issued to her
1
up to and including the most recent statement .
Thank you
1
,ary
Mary Schley
1
reporter
(831) 274-8668
mary@carmelpinecone . com
1
Daryl Betancur
Crom: Daryl Betancur
nt:
10:
'Mary Schley'
Cc:
Subject:
Attachments:
Hi Mary,
Jason Stilwell; Daryl Betancur
RE: PRA request
PRA 2014-37 C Cards.pdf
Please see attached response relative to PRA 2014- 37.
Thank you,
P. 0. Box CC
Phone 831-620-2000
Fax: 831-620-2004
----Original Message-----
rom: Mary Schley [mailto:mary@carmelpinecone.com]
Sent: Wednesday, March 19, 2014 11 : 32 AM
To: Jason Stilwellj Daryl Betancur
Cc : Paul Miller
Subject : PRA request
Hi Jason and Daryl,
Please provide a list of all city staff members and contractors who hold a city credit card.
Please provide the credit card statements related to Deanna Allen's credit card from the date
it was first issued to her, up to and including the most recent statement .
Thank you,
Mary
(831) 274-8660
mary@carmelpinecone. com
1
March 28,2014
BY-THE-SEA, CA 93921 (831)
620-2000
VIA ELECTRONIC MAIL to: mary@carmelpinecone.com
Re: Response to Public Records Request (No. 2014-37)
Dear Ms. Schley:
The City of Carmel-By-The-Sea ("City") received your emailed California Public
Records Act request on March 19,2014 ("Records Request"). This response is sent on my
authority as City Administrator.
After review of your Records Request, the City has determined that Topic No. 1 of
your Records Request seeks disclosable public records and hereby attaches to this letter a
list of all city staff members and contractors who hold a city credit card.
As to Topic No. 2 of your Records Request, the City has determined that due to the
need to search for, collect, and appropriately examine a voluminous amount of separate
and distinct records that are demanded in a single request, the City requires an extension of
time pursuant to California Government Code Section 6253 in order to adequately
determine whether the Records Request, in whole or in part, seeks copies of disclosable
public records in the possession of the City and provide notice of the reasons therefor. The
City expects to provide its determination no later than April 11, 2014. The City thanks you
in advance for your patience.
Please be advised that every effort has been made to search for all of the records
which might fall within the scope of your records request, and, as such, we believe our
search is quite thorough. However, if you have knowledge of a specific document which
has not been provided in response to your request, please notify us and we will be happy to
provide the document(s) to you unless, of course, it is exempt from disclosure pursuant to
Government Code 6254. If you are aware of any legal authority that would require
disclosure of documents in addition to those identified above, please advise the
undersigned and the City will reconsider its position accordingly.
Very truly yours,
~
City Administrator
DOCSOC/1660916vl /102910-0002
Us Bank Cal Card as of 3/27/2014
Allen Deanna
Alma rio Dawn
Branson Michael
Calhoun Michael
Courtney Jim
Fire Ambulance
Lopez Cindi
Mukai Mel
Ross Stuart
Tomasi Paul
Waters Cleve
Aprilll, 2014
BY-THE-SEA, CA 93921 (831)
620-2000
VIA ELECTRONIC MAIL to: mary@carmelpinecone.com
Re: Response to Public Records Request (No. 2014-37)
Dear Ms. Schley:
This letter is in response to your California Public Records Act request received by
the City of Carmel-by-the-Sea ("City") on March 19,2014 ("Records Request") and
follows my extension letter of March 28, 2014. This response is sent on my authority as
City Administrator.
After review of your Records Request, the City has determined that Topic No. 2 of
your Records Request seeks disclosable public records. City staff continues to search for
and compile records responsive to Topic No. 2. The City estimates that the responsive
records will be ready for review on or about April 16, 2014. The City will contact you as
soon as the responsive records become available. The City thanks you in advance for your
patience.
Please be advised that the City will not release the records until it has received
payment for the direct cost of duplication pursuant to California Government Code section
6253(b ). Please be prepared to provide a check made payable to the "City of Carmel-by-
the-Sea" for the direct costs of duplication incurred by the City at the time you pick up the
available records. You will be informed of the cost amount once your records become
available.
Please be advised that every effort has been made to search for all of the records
which might fall within the scope of your records request, and, as such, we believe our
search is quite thorough. However, if you have knowledge of a specific document which
has not been provided in response to your request, please notify us and we will be happy to
provide the document(s) to you unless, of course, it is exempt from disclosure pursuant to
Government Code 6254. If you are aware of any legal authority that would require
disclosure of documents in addition to those identified above, please advise the
undersigned and the City will reconsider its position accordingly.
Very truly yours,
I
~ l l
City Administrator

Request No. 2014-38

Information Requested: Elections Information

Daryl Betancur
From:
ent:
fo:
Subject:
Daniel J. Turner [drdan1221@comcast.net]
Wednesday, March 26, 2014 2:46PM
Daryl Betancur
election results ...
Dear Sir : I would appreciate it very much if you could let me know how many votes Mayor
Burnett received in the last election (I'm assuming that would have been in 2012 unless your
elections are in odd numbered years) and what percentage of the vote that number represented.
Thanks again . Dan Turner
1
Daryl Betancur
From: Daryl Betancur
ent:
fo:
Wednesday, March 26, 2014 2:53PM
'Daniel J . Turner'
Cc: Daryl Betancur
Subject: RE: election results .. . PRA 2014-38
Attachments: PRA 2014-38 Election Information 3-26-2014.pdf
Please see attached! 2010 and 2012 stats. I have will need more time to look for the break-
down of each candidate. I am in the middle of an election Mr.Turner, and have no staff that
can dig this information. It may take longer than expected.
Thanks)
P. 0. Box CC
Carmel) California 93921
Phone 831-620-2000
Fax: 831-620-2004
-----Original Message-----
From: Daniel J . Turner (mailto:drdan1221@comcast.net]
Sent: Wednesday) March 26) 2014 2:46 PM
To : Daryl Betancur
Subject: election results ...
Dear Sir : I would appreciate it very much if you could let me know how many votes Mayor
Burnett received in the last election (I'm assuming that would have been in 2012 unless your
elections are in odd numbered years) and what percentage of the vote that number represented.
Thanks again. Dan Turner
1
I
UHSRUW# RitfYRWH:J#WXUQRXW#lRU#53 45#HOHFWLRQV j
r - - - I I - r, - [ -- ...---.

I I I l l I
I
.Chine-u
: I I
1
Total
1
I ; %Vote GDGeneral U=Urban
Registra- Ballots % Ballots at % Ballots Ballots Mail f Farst
Law
Date _ City tion Cast Turnout Polls at Polls 1 by Mail Ballots kh.cmbod;n CsCharter R=Rural
Verne _ --[0612518 92% J 711 28 ES } G ::=:
4/ 10/2012 1Arcadia 28126 6923 1 24: 61 % 100 00% G ! u
4/10/2012 Avalon 1621 757 46.70% 447 59.05% 1 355 46.90% 1-- _ES G 1 ----=R:---1
4/10/20i2TBradbury 1 1519-= 194 I 31.34%1 "'"'"80 41.24% 1 114 58 76% E G _j_ R
4/ 10i2012] Carmelby-theSea . 2741 157'9 57.61% 429_ 27. 17% j 1150 7283% -
1
G 1 R-
4/10/2012 Culver Citl._ [24783 -+- 4889 I 19.73% 2190 44.79% J 2699 55.21% c +--,u
;p1o/2012
1
EI Segun do -1 10439 _-3433--132.89% j 1'557_,. 4535% --,-876- E G - -+
1
u-
4/10/2012 JLa Puente t 14650 1726 11.78% 933 I 54.06% 793 45.94% - G U
4t1ot2012_!:ancasier-_ - 623ao 91 04 05% I 6550 r-71.95%
1
G t' __ Ru _
4.0_0/2012 CANCELLED I #VALUE' L #DIV/0! 0 oo% ___SV G
Long _
1
69558 _ 9970 _ f 38.1 8% 6163 61.82% ESTVfSh_
1
c ! u
4/1 0/2012 Malibu 1 8686 2398 27.61% 1063
1
443.3o/.--
1
, 1616 67.39% E G ---, --.=f -
4/ 10/2012 :sania Clanta 90634 - 15390 16.98% 3783 24 58% 11607 75.42% ES
1
G -- - u
4/ 10/2012 Sierra Madre , 7
6
7
9
66 I 2956 36.05%
1
1613 54 57% 1343 __ E IG _ R
4/10/2012 jVernon 45 65.22% All Mall Ballot 45 100 00% ES c l u
4.0_012012Walnut -- 17203 4312 1195 2771% 3117- 7229% _ESCKT -1G --r-u
4/10/201 2 Whittier - ! 43556
1
7391 16.97% J 3209 43.42%
1
4182 56.58% ESC I C ; U
__
1
23216 !_4905 CSli_- t 51 - ----- ESTVKh c
I
u
-
- - - --
------- -- 1 t _ 1_ -1 I
"""
--, --
l_
-
i-
i
- -
I
1
!
-
Totoi C1ttesw/ 17 l ' j l 1 1
r-
I -
_ i - -1 --- - I
No. of ci ties with over 50% Mail Ballot turnout J___ 1
4
3
+---4 - - - --,

d ____;--==
' No. of cities with 40% to 50% Mall Ballot turnout L l -
1 I 11 j
__ -r _ , , j l _
-1 -
--- -
No of cit1es with less than 40% Mail Ball ot turnout 0 I
- ---- --- --, - - --[ i -
_-___ _ _ Total survey ; _ : -=._J _-
-I Percent of el ections voti ng greater than 40% by mall ballot 100.00%!
I
_t _,-
-===--+t =-i- -
n/elections/2003/report of voter turnout
UHSRUW#RI #YRWWJ#WXUQkXW#IRU#5343#HOHFWLRQV
I
-
-,- r I r
I I !
I
1 J Total I I
I
Registra- Ballots % Ballots at i % Ballots' Ballots
Date City_ tion Cast Polls ., at Po_!!s _ _ by Mail
2010 1 I
27327 _ 4270 , 15.63% _ 48.38% J
I
. t- I L . -
4/13/10 Arcadia 1 28840 7964 ' 27.61% 3304 41.49% 4660 58.51 % ESCV C U
4/ 13/10 Avalon- -- 1. 1609 -; _ 876 r 54.44/;-1"588 1 67. 12%
-ES j G R
4/13/10 @adbury t.ANC L lED + I I E l G R
4/13ho I Culver City_ -r-24121 5057 +.20.97% T -2504 49.52% 2553 50.48% t---=E;: S'---r=--c u --
4/13110 >:Tsegundo- --- t 1 1oo708 2148% 167_ 53.09% E ---+- , -.,., u,----i
4/13/10 t Lancaster 62044 -+ 13187 1 21 25% 6152 46.65% 7035 53.35% Es G
1
R
4113/10- Lawndale rj 11576 - 1120 9.68% l- 498
1
604 53.9-3-=: %'-f----.'- E-= S-V--r.:- G_ c. -n"-=
4/13/1 0- 4031I.__.1_?.92(o+ 39.05% i 22303
4/13110 Malibu 8752 3297 3767% 1747 l 52.99% I 1550 4701%_ E,__i9
4!13/fO j _anta Cl1!rita jl 89_060 I 14946 ES G I RU
r 4/13/10 RSierra Madre - - 7793 2875 + 1908 I 967 33.63% E -l G 1
4/13/10 Vernon CANt.. LLED , j ES - -=- G c(-UU
4/ 13/10 wal nut 17081 S051 r 29.57% t 1591 31.50% l 3460 68.50% ESCKT I
4/13110
1
wh1ttier j 4 31s:;-: 7380 - 3498 ;= 4-7.40% -
1
3882_ 52.6o% ESC u
4/13/10 Pico R1vera 29639 3684 12 43% I 2026 54.99% 1658 45.01% - ES - G . I U -
4/ 13/1 0 Carmelby the Sea 2800 . j5_2 59.00%-j_4.2 l 1190 - 72.03% ES
1
G : _B_
6/8/201 o
1
Long B-each/June J 25281 7239 28 63% j 4299 +- 59.39% I 2940
Runoff I 48200 T - 1825
- - r- - I ! . t -- j_ - : [
40.61 %
57.45%
l
ESTVKh
-ES -
+
j
c
-
u
c
-u-
-
l
-
Tota! Ctttesw/ 17 I j i l I j
--e.ect _i_on_s_: __ - - - __ - 1 __ l __ 20; 0 Avera gel 52.55% _ _ i _ -t---- _ -t
]No of cities with over SO% Mail Ballot turnout . 12 _ l ---!'----i
_ --t-- ____ _ _
1
No of c1ttes with 40% __to 50% Mail _Ballot . I J -
-j- ------r - - - I 15 1. ---- --'-----1
- - --+:-:----:-- ____l_ I - - --- '-- -
f-- ----- tttan 40_% Mftl : J_ __ , _ ,
__ - -lTot'l Elctioo"'"P"",''"9 '"'"""'' -i -;--17 I _:_
1
_
1 ___ __=:c -'- --j_ _ _ I ____ -----r--
Percent of elections voting greater than 40% by mail ballot
1
88.24% !
n/elections/2003/report of voter turnout
General Municipal Election- AprillO, 2012 Final Results
Mayor:
Richard 1. Pepe 398 (25.6%)
1 as on Burnett 1,159 (74.4%)
City Council:
Robert Profeta 356 (12.9%)
Thomas Leverone 361 (13.1 %)
Ken Talmage 1,037 (37.6%)
Victoria Beach 1,005 (36.4%)
Overall Voter Turnout: 1,579 (57.6%)

Request No. 2014-39

Information Requested: All documents, logs , notes or other records of statement
regarding the holiday lights in medians on Ocean Avenue

Daryl Betancur
;ent:
ro:
Saturday, March 29, 2014 6:25 PM
Lucinda Lloyd
Cc: Daryl Betancur
Subject: RE: Documentation
Hi Cindy: no need to do anything more than you have to request the documents. We'll search for responsive documents
and let you know what we find. Jason S.
From: Lucinda Lloyd [lucindalloyd@yahoo.com]
Sent: Friday, March 28, 2014 11:00 AM
To: Jason Stilwell
Cc: Daryl Betancur
Subject: Documentation
Dear Jason,
I would like to make a public records request for any and all documents, logs, notes or
other records of statements regarding the holiday lights in the Ocean Avenue medians
including those relied upon for the representation made in the staff report.
Do I need to fill out any formal paperwork? If so, I'd be happy to visit City Hall this
afternoon to do so.
Thank you very much,
Cindy
1
Daryl Betancur
From:
ent:
fo:
Cc:
Subject:
Cindy,
Jason Burnett Uason.burnett@gmail.com]
Wednesday, March 12, 2014 12:13 PM
Lucinda Lloyd
Jason Stilwell; Rob Mullane
Re: April 1st City Council Agenda
Thank you for your note. I believe that I said I was favorably inclined to accept Steve' s request because this will
be has final meeting as a City Councilmember. As you know, our original plan was for the PC to work with
staff to design permanent, discrete, appropriate lights. I'm not sure how Steve' s request may affect this original
plan.
Thanks,
Jason
Jason Burnett
831.238.0009
jason.burnettla{gmail.com
J n Mar 12, 2014, at 11: 18 AM, Lucinda Lloyd <lucindalloyd@yahoo.com> wrote:
Dear Jason AKD Mayor Burnett,
Thank you for accepting Councilman Steve Hillyard's request for placing the Ocean
Ave holiday lights on the City Council agenda for April 1st, Steve's last Council
meeting.
From my perspective, turning off the holiday lights is simply complying with the City's
Policy on Hol iday Lighting. A flip of the switch would do it.
The up-lights have been on in addition to the holiday lights, why, I don't know.
While the Planning Commission sub-committee considers lighting, along with signage
and awnings, we could all be evaluating the Ocean Avenue median islands without any
lights. It would provide a respite from lights, and allow our creativity to imagine more
tasteful illumination, if year round lighting on Ocean Avenue is deemed preferable.
-hank you,
1
Cindy Lloyd
PS: With Daylight Savings Time, the downtown area is lit by Mother Nature for most of
.1e evening hours. Think how beautiful it could be with this Sunday's full moon!
2
Daryl Betancur
From:
.ent:
fo:
Subject:
Good morning, Rob.
Lucinda Lloyd [l ucindalloyd@yahoo.com]
Wednesday, February 05, 2014 9:54AM
Rob Mullane
Committee participation
Thank you for taking time during the Council break to speak with me about the Ocean
Ave median lighting issue.
I'm serious about volunteering to participate with others to develop a more aesthetic
lighting solution than holiday fairy lights wound around tree trunks and shrub branches.
My home phone is 624-8422 and my cell is 236-1935.
Have you read Creating Carmel? If not, I have an extra copy I'd be happy to loan or
give to you.
Please feel free to call at your convenience. I'm a retired nurse, so I have more free
time than most people.
~ h e e r s
Cindy Lloyd
1
Daryl Betancur
From: Rob Mullane
ent:
fo:
Thursday, November 14, 2013 11:10 AM
Jason Stilwell
Cc: Sharon Fri edrichsen
Subject: RE: Holiday lights
Jason,
Sharon and I briefly conferred on this. The next step is to have the Planning Commission's sign subcommittee (or
convene a new subcommittee to) review the use of the Ocean Avenue median lights, and make recommendat ions on
any changes t o that, as well as any changes recommended for holiday lights elsewhere i n the City.
Ultimately, any changes to our Muni Code or poli cies would need input from the full Planning Commission and the City
Counci l. This will be a several month effort and require staff t i me in excess of what we currently have- unless ot her
t hings are put on hold.
A reasonable goal is to have the first meeting of the subcommittee sometime in December or January, and t hen shoot
for any revisions t o our practices or code compliance effort s by summer or f all of 2014.
We' re open to your input and suggestions on this. Thank you.
Robert A. Mullane, AICP
ity of Carmel-by-the-Sea
P.O. Drawer G
main (831) 620-2010
direct (831) 620-2057
rmullane@ci.carmel.ca. us
From: Jason Stilwell
Sent: Wednesday, November 13, 2013 12:37 PM
To: Rob Mullane; Sharon Friedrichsen
Let me know the path forward this year after you have conferred. Jason
From: Rob Mullane
Sent: Monday, October 14, 2013 10:28 AM
To: Jason Stilwell ; Sharon Friedrichsen
Sharon,
Let's you and I confer later this week. Wednesday sometime?
Community Planning and Buil di ng Director
1
P.O. Drawer G
Carmel-by the-Sea, CA 93921
""""ai n (831) 620-2010
.... irect (831) 620-2057
rmullane@ci .carmel .ca.us
To: Sharon Friedrichsen; Rob Mullane
Subject: Holiday lights
Can one or both of you brief me on the plan this year for holiday lights? That issue will heat up again here shortly and I
want to understand what we have determined is the path forward this year. Thanks, Jason
2
Daryl Betancur
Rob Mullane From:
ent:
fo:
Wednesday, February 19, 2014 7:42PM
Jason Stilwell
Subject: RE: Lights on median
Jason,
Perhaps we should meet to discuss this. Issue-specific Planning Commission subcommittees (Signs, Awni ngs, Wine-
Tasting Rooms) had been set up prior to my arrival. We have a General Plan and Commercial Design guidelines that
provide guidance on the broader issues.
In my opi ni on, taking each issue separately (though with overlap as workload allows) is an effective way to make
progress on desired changes. Each issue has its own complexities and controversy, and trying to address t hem in a
general way or on a broader scale would be challengi ng.
Beyond the t hree established subcommittees I note above, there probably is a need to establish a lighting subcommittee
to address commercial lighting, holiday lighting, and the City' s median.
What I suggest ed to the Counci l was taking up the hol iday lighting pol icy (includi ng t he median lighting) through a
subcommittee, and then to t he full Planning Commission, and finally to the Council, with t he goal of having the Counci l
make any appropriate policy revisions by the start of t he next holiday l ighting season (late November).
We could also take each of these separate issues through t he Planning Commi ssion portion of t he process, and then
, undle them together for the City Council to consider all of the potential policy changes, and t he broader commercial
.esi gn issues, at a single workshop or meeti ng. We may not be able to have each of the inciividual issues through the
Planning Commission process by November, t hough.
If you would like to meet on this to decide upon a course of action I am available to do so. Please let me know. Thanks.
Community Planning and Building Di rect or
P.O. Drawer G
main (831) 620-2010
di rect (831) 620-2057
rmull ane@ci.carmel .ca.us
Sent: Tuesday, February 18, 2014 6:16PM
To: Rob Mullane
Subject: Lights on median
Rob: what is the process for reviewing lights on the median? Is it enveloped into the broader issue of commercial
design guidelines (including a review of awnings, signs, lights, etc.)? I seem to recall the PC is creating a sub-committee
to review the issue. I believe the City Council will want to look at the broader commercial design issues rather than the
1edian lights now, awnings next, signage next, etc. Thanks, Jason
1
Jason Stilwell
City Administrator
Carmel- by-the-Sea, CA 93921
831-620-2000
2
Daryl Betancur
From:
ent:
ro:
Cc:
Subject:
Lucinda Lloyd (lucindalloyd@yahoo.com]
Tuesday, February 04, 2014 11: 12 PM
Jason Burnett; Ken Talmage; Steve Hillyard; Carrie Thies; Jason Stilwell ; Daryl Betancur
Rob Mullane; Victoria Beach
So sorry
Dear J, K, S, C, J and D,
I'm sorry to have left so abruptly after delivering Skip's written comments regarding the
Flanders' prel iminary options report. I felt like a rat abandoning a sinking ship, but I
needed to get my ail ing larynx to the warmth of home.
I apologize for not identifying myself, not once, but twice when I came forward to speak
to you. I'd planned to apologize in front of you, but forgot. It's said that the mind is the
first to go. I thought it was my cataracts and bum knees!
I do hope you take to heart the kernel of truth in the resolution I presented. Almost two
years ago I suggested to the Council that it not vote on something that would change
the face of Carmel, but refer the median lighting issue to the Planning Commission.
Although a motion to do so was formulated, it was voted down. Hence, the motion to
keep the holiday lights on year round passed.
However, a Resolution reflecting that motion was never passed by the Council. Hence,
the Council Policy C95-08 should be honored and the holiday lights in town, both
commercial and municipal , be doused.
Meanwhile, the subject of what to do in the future regarding the median lighting can be
discussed at the Planning Commission. I hope, a committee comprised of residents,
both in town and the sphere of influence, members of the business community and
Staff can meet to discuss options. Surely, there are other towns our size, with our
sense of dignity and heritage, that have addressed and solved this same issue.
At the April 3, 2012, Council meeting I offered to serve on such a committee. My offer
still stands. I can be reached by email or at home, 624-8422.
Thank you very much,
Cindy Lloyd
1
Daryl Betancur
ent:
ro:
Wednesday, November 13, 2013 12:37 PM
Rob Mullane; Sharon Friedrichsen
Let me know the path forward this year after you have conferred. Jason
From: Rob Mullane
To: Jason Stilwell; Sharon Friedrichsen
Sharon,
Let's you and I conf er later this week. Wednesday someti me?
Robert A. Mull ane, AICP
Community Planning and Building Di rector
P.O. Drawer G
Carmel -by-the-Sea, CA 93921
mai n (831) 620-2010
ri irect (831) 620-2057
.Tlullane@ci. carmel .ca.us
To: Sharon Friedrichsen; Rob Mullane
Subject: Holiday lights
Can one or both of you brief me on the plan this year for holiday lights? That issue will heat up again here shortly and I
want to understand what we have determined is the path forward this year. Thanks, Jason
1
Daryl Betancur
:ent:
To:
Tuesday, February 18, 2014 6:16PM
Rob Mullane
Subject: Lights on median
Rob: what is the process for reviewing lights on the median? Is it enveloped into the broader issue of commercial
desi gn guidel i nes (including a review of awnings, signs, lights, etc.)? I seem to recall the PC is creating a sub-committee
to review the issue. I believe the City Council will want to look at the broader commercial design issues rather than the
median lights now, awnings next, signage next, etc. Thanks, Jason
Jason Stilwell
City Administrator
831-620-2000
1
Daryl Betancur
From:
;ent:
To:
Cc:
Subject:
Attachments:
Stephen,
Rob Mullane
Saturday, November 16, 2013 11:27 AM
stephen@dennisraefineart.com
Sharon Friedrichsen; Jason Sti lwell
San Carlos holiday lighting and street improvements
Ferry San Carlos.pdf
Thank you for your letter (attached) and for reaching out to City staff regarding improvements to the aesthetics on San
Carlos Street. The City appreciates your leadership in coordinating with other merchants and the City towards mutual
goals.
A coordinated approach for lighting along this block would be welcomed by the City. The City's Municipal Code allows
installation and illumination of holiday lights beginning with the third Wednesday in November and continuing until the
second Wednesday in January (City of Carmel-by-the-Sea Policy No. C95-08).
Sharon Friedrichsen (the City's Director of Public Services) and I are conferring on a re-evaluation of the City's holiday
lighting policy, as there is interest in the existing lighting policy and a more-effective compliance effort. Any policy
revisions will also need review and approval by the City Planning Commission and potentially City Council. The Planning
Commi ssion may also have a subcommittee work with staff and the business community on this issue. These efforts will
start sometime next year, likely in the summer.
I will keep your contact information, as we would like to invite your participation in these discussions and meetings.
For the other items you note in your letter: tree trimming, street lamp maintenance, and cleaning under trash
receptacles, these are under Ms. Friedrichsen's purview. I have copied her on this email, so that she can follow up with
you. Thanks again.
P.O. Drawer G
Carmel- by-the-Sea, CA 93921
ph. (831) 620-2010
rmullane@ci.carmel.ca.us
1
Rob Malaney
POBoxCC
Carmel CA
93921
Stephen ferry
PO Box 2376
Carmel CA
93921
RE: San Carlos street improvements.
Dear Mr. Malaney,
Dennis Rae Fine Art
featuring
---...;..
The Art of Dr. Seuss"'
Stephen Ferry, Gallery Director
San Carlos Between 5th and 6th, Carmel CA 93921
P.O. Box 2376 Carmel, CA 93921
831-620-0923 fax 415-292-2379
stephen@dennlsraefineart.com
www.dennisraefineart.com
RECEIVED
NOV 15 2C13
City of Cormei-by-the-Sea
Planning & Building Dept.
My name is Stephen Ferry. I am the new gallery director for the Art of Dr. Seuss on San
Carlos. I recently spent some time visiting with a few of the merchants to discuss the
business trends on San Carlos Street. There were many suggestions to promote the
awareness that San Carlos is the jewel of Carmel By The Sea. Many years ago this was
"the street" to find a variety of fme artworks. Crossroads Jewelers, Elite Gallery, Bennett
Sculpture, to name a few, are involved with a print and television campaign tci help
promote the street. "Around Carmel with Hunter Finnell" recently began airing a
program showcasing a few of the merchants on San Carlos Street. Hunter refers to San
Carlos Street as "The jewel of Carmel By The Sea." We have combined advertising
dollar to create a San Carlos Street section in the upcoming issue of Carmel Magazine.
In the short term, a few of us have agreed to decorate the exterior for the holiday season
with white lights. We bope to encourage the rest of the block to use white lights in
accordance with the city's policy on holiday decorations.
In the long term, we have complied a short list of improvements that the city can make to
help beautify the street.
Tree trimming. Trees need to be cut back from the buildings for fue safety and to
allow display windows to be seen more clearly. Cut foliage blocking parking signs and
street lamps. Cut any limbs below 6-8 feet hanging over sidewalk. (Safety hazard)
Street a ~ Clean glass lenses and fixtures. Replace burned out bulbs. Lamppost
number 53 looks like the top is about to fall off. (Safety hazard)
Trash receptacles._ Unbolt wooden receptacles and power wash the sidewalk beneath.
Replace any rusted lids or rotted wood.
Sincerely,
Stephen Fe
~ r ~
'by
F(.to. <t I U>/4 (, 'Jy
(' o"' ""-Co, I M u.S t '""j
1ZT. p .. t,,,c.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-
THE-SEA REGARDING YEAR-ROUND ILLUMINATION OF THE OCEAN
A VENUE MEDIAN LIGHTS
AND
DIRECTING CERTAIN ACTIONS TO BRING THE CITY'S PRACTICES INTO
CONFORMITY WITH ITS ADOPTED POLICIES REGARDING DOWNTOWN
LIGHTING
WHEREAS, on April3, 2012, the City Council voted 3-2 on a motion approving the
year-round illumination of holiday lights in the Ocean Avenue medians; and
WHEREAS said motion was not supported by a Resolution authorizing year-round
illumination of the Ocean Avenue median holiday lights; and
WHEREAS, the motion was in contradiction to adopted City Council Policy C95-08
which pertains to the allowance for and regulation of holiday lighting in the public rights
of way and on commercial properties; and
WHEREAS, City Council Policy C95-08 was not rescinded to facilitate the
implementation of said motion;
NOW, THEREFORE, BE IT RESOLVED TI:IA T THE CITY COUNCIL OF THE CITY
OF CARMEL-BY-THE-SEA DOES:
1. Rescind the motion of April 3, 2012 pertaining to the year-round illumination of
holiday lights in the Ocean A venue medians;
2. Reafiirm City Council Policy No. C95-08 limiting the holiday lighting season from
the third Wednesday in November until the second Wednesday in January;
3. Directs the City Administrator to enforce City Council Policy C95-08 by having the
holiday lights in the Ocean A venue medians immediately removed and notifying private
businesses which continue to display holiday lights to abate said lighting immediately as
the continuance of such lighting is also in violation of adopted Policy C95-08;
4. Directs the City Administrator to undertake an analysis of the condition of existing
"up-lighting" system which is in the medians and to report back to the Council the cost to
initiate any remedial work needed to activate said lighting system;
5. Directs the City Administrator to notify commercial businesses in the CC and SC
zones and commercial enterprises operating in residential districts that per adopted Policy
C95-08, the authorized period for displaying holiday lighting commences as of the third
Wednesday in November and concludes on the second Wednesday of January of each
year.
PASSED AND ADOPTED BY THE CITY COUNCIL OF 1HE CITY OF CARMEL-
BY-THE-SEA this day ofMarch, 2014, by the following roll call vote:
AYES:
NOES:
ABSENT:
SIGNED:
JASON BURNETT, MAYOR
ATTEST:
Daryl Betancur, Acting City Clerk
Department
Policy/Procedure Bo.: C95- 18 of Origin: Forest, Parks and Beach
Effect ive Date: 9 November 1995 Authority: Resolution lio. 95-150
Revision Date{s}:
-------- --- . . . . - ---------------

SUBJECT: Holiday Lights
-
RESPONSIBLE PARTY:
PURPOSB:
POLICY/PROCBDURB:
RESCINDED: {Date)
Director of Porest, Parks and Beach
TO allow and regulate the inst allation of
lights i n the public right-of-way and those
displayed on commercial property visible
f r om public property.
As .fully set forth i n the poli cy docuaent,
attached.
CI'l'Y ADMDti STRA.TOR APPROVAL OP'
DKPAR'l'MBNTAL POLICIES:
- Date: ___ _
Initial :
-108-
CI'I'r OP CARIIBL-JIY -mz-SD
POLICY 110. C95-88
BOLmar L%CIII'rS
The City of Carmel-by-tho-Sea all ows t he placement of lights on
trees in the public right-of- way and i n or on commercial prop-
erty on a temporary basis during the holiday season. The holi-
day season' is defined the period beginning with the th.i.rd
Wedneday i n November and continuing until the second Wednesday
.in January.
ThiJJ Policy applies to the public r i ghts-of-way and private prop-
erti.. in the CC and SC zones and to camaercial entexpri.soe in
the reeidential district.
The following guidelines shall ba
1. As of the second Wednesday in January, all holiday light-
ing be removed from businesses and f r om City-owned
trees.
2. All l ights and extensi on cords used outdoors shall be
0
exterior type UL listed.
3 . Lighting shall be secured, not loose or dangling, and
well' out of the public s way. Electrical cords shall
bo at a m.inimwD of eight ( 8) feet above tho
public right-of-way.
4. Lights are not permi.tted on trees which have a
diameter of less than three ( 3) inches, measured four
and one-half ( 4 1/2) feet above the ground.
5. L.1qhts lllUSt be hung i.n a. manner that will not da:m4qo a
tree or other public property. Nothing that will cause
holes in trees -- such as nails, pusbpins, or staples
-- lll&.y be used.
6. Lights shall be removed if, in the opinion of the For-
eat, Parks and Beach Director, tbey are damaging a tree.
1. Tracer or flashing l ights are not perm.itted.
8 . Peraanent exterior lighting changes are pe:r:misa.ible only
through P l anning Commission approval o an exterior de-
sign ' change. appl ication for whic h aay b6 made at the
Community Planning and Building Department.
9. Only liqhts may be instal led on public trees. No other
form of decoration -- such as ornaments, ribbons, tinsel,
artificial snow or coloring -- shall be
-189-

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