Professional Documents
Culture Documents
REMITTANCES
Section
Section Description
Page
10.01
217
10.02
220
10.03
Payment of DD by Cash
224
10.04
Issuance of Duplicate DD
226
10.05
227
10.06
229
10.07
230
10.08
233
10.09
Cancellation of BC
234
10.10
236
10.11
237
10.12
238
10.13
242
10.14
Reprinting of IOI
242
10.15
242
10.16
Cancellation of IOI
243
10.17
243
10.18
244
10.19
Revalidation of IOI
245
10.20
246
10.21
247
10.22
Correction
247
10.23
Enquiries
248
10.24
250
10.25
Revalidation of Draft
252
10.26
Remittances - Issues
253
10. REMITTANCES
(DD/BC/TT/GC/TC)
The Remittances Module covers
Demand Drafts (DD),
Bankers Cheques (BC),
IOI Instruments(DD/BC)
Telegraphic Transfers (TT),
Gift Cheques (GC) and
Travellers Cheques (TC).
For issuing a DD there are 2 stages, 1. Receipt of Funds and 2. Issue of DD.
Funds have to be received, before a remittance can be made. Funds can be
received either in Cash or through Transfer. After receipt of funds and before
issue of remittance, funds will be parked in an Intermediate system suspense
account (for e.g. DD to be issued A/c.).
In this Module, for State Bank of India:
Institution code: 3 (for SBI group)
Issue bank code: 0 (for SBI)
Bikaner
& Jaipur
1
Patiala
Saurashtra
Travancore
Note: This module should only be used for remittances except in the following
circumstances
a. Closure of any Deposit account.
b. Payment of single DD/BC through Inward Clearing (Clearing Module)
c. Payment of Multiple DDs/BCs (under Batch Mode)
d. Payment of RD Recon cheques presented in Inward (Clearing module)
216
Description
Receipt of Fund Through Cash
Issue of Demand Draft
Authorisation
Screen No
020010
021019
Queue (Ref 14.01)
3. In the Field Remittance Type, click on the down arrow to open the Drop
Down Box and select the appropriate type of Remittance viz., 2. Demand
Draft.
4. In the Field Account Number, the default value will be displayed as 0.
Please do not alter it.
5. In the Field Amount, fill in the Amount for which DD has to be issued. i.e.
Remittance amount without Exchange/ Commission.
6. Once you move the cursor to the next field, the commission screen
automatically pops up. Please choose Branch Type and Segment code. Click
on Transmit, so that the commission is calculated and taken to the main
screen.
217
218
Stage 2: Issue of DD
1.Click on: Inland (Rupee) Remittance Issue Single remittance - DD, BC, GC
2. You will be taken to Screen No 021019 Remittance Prompt Screen.
3. In the Field Journal number, enter the Journal Number that was generated
while receiving the funds, which you have noted on the voucher.
4. Select the instrument type as 2. Demand Draft from the Drop Down Menu.
This should be the same type for which funds have been received through earlier
process viz., Receipt of Funds.
5. Click on Transmit button.
6. You will get the dialog box Local Demand Draft Inventory. Fill in the Prefix and
the Instrument No. of the DD to be issued. The dialog Box will be displayed only
when the first DD of the day is being issued. For the subsequent issue of DDs, the
Prefix and the continuation Serial No. will be automatically picked up by the
system
Note: For Demand Drafts issued on SBI, the field prefix should contain only
numerals and not Alpha characters. For Demand Drafts issued on Associate Banks,
the field prefix can contain Alpha characters. Branches should look into the VPIS
status for Demand Drafts and ensure that the Prefix Field contains only numerals.
The prefix should be 4 digit numerals printed in the draft form. If the Prefix
contains Alpha characters, the relative VPIS should be deleted and created afresh.
7. Click on Transmit.
8. You will be taken to Screen 021018 G/L BC/ DD/ GC Issuance.
9. All relevant values will be picked up by the system in the respective fields.
Field Intermediate a/c displays BGL A/c no 98524<5-digit Br Code><CheckDigit>,
i.e. DD to be Issued.
This is the intermediate instrument account from which the amount has to be
debited. This is a read only field.
12. The Drawee Bank and Drawee Branch fields are picked up from the earlier
screen.
16. PAN No is to be entered wherever the amount of DD to be issued exceeds
Rs.50,000/-.
17. For AT PAR remittance, the user has to select option N/A: Not applicable in
the Field Charges Rec.
18. Field Sub Category: the values of this drop down are 1:Teller Inventory,
2:Custodian Inventory, 5: Bankers Cheque, 6: Deposit at Call.
If the Inventory belongs to Teller, select 1: Teller Inventory.
If the Inventory is not with the teller but exists in the branch, then 2:
Custodian Inventory should be selected.
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19. Click on Print/Transmit button. The Draft will be printed in the selected
Draft Printer as continuous stationery. System asks for a confirmation if
printing is alright. Click on OK.
21. An OK message is displayed in the message bar, if the transaction amount is
within the passing powers of the User.
22. If the amount exceeds the passing power of the user the transaction will go to
checker for authorisation. The checker has to authorise the transaction in his
terminal.
Note1: On clicking on the Transmit button, the following accounting entries will
take place:
Debit: Draft to be Issued Account
Credit: Draft Account.
Only when the transaction is transmitted, the Draft details will be reported
centrally from Central Data center (CDC), Belapur to the Draft Reconciliation
Department (DRD) for reconciliation purpose.
Branches have to ensure that the balance in the Draft to be issued Account is
Zero at the end of the day.
Note2: System will not allow to print associate Bank drafts on SBI stationery.
Note3: Branches will receive a daily Draft issued (both SBI and Associate listed
separately) report containing all particulars of drafts issued each day.
10.02 Issue of Multiple DDs against Transfer from Deposit Account:
Steps Description
1
Receipt of Funds -Thru Cash
Thru Cheque
BGL
2
Issue Multiple Remittance
3
Authorisation
Screen No
021031
051081
020045
Queue (Ref 14.01)
Menu Navigation:
Stage 1: Receipt of Funds
1. Click on Inland Rupee Remittance Receipt of Funds Transfer from
Deposit Account.
2. You will get Screen No 021031: G/L Transfer from Deposit Account.
3. Against From Deposit Account, enter the Deposit Account No. from which funds
are to be transferred.
4. Against Amount, please fill in the total batch amount of the DDs to be issued.
For example if 3 DDs are to be issued for Rs 300, Rs 400 and Rs 500, then enter
the amount as Rs 1200 (sum of Rs 300, Rs 400 and Rs 500). As you enter the
220
amount, you will notice that the same amount is automatically entered in the
Fields Amount (beneath To G/L Account) and Base Currency Amount.
5. In the Field To G/L Account, do not change the default value of 0.
6. In the Field Remittance Type click on the downward arrow to open the Drop
Down Box and select the appropriate type of Remittance viz., 2. Demand Draft.
7. In the Field Statement Narrative, enter brief particulars of the transaction.
8. In the Field RBI Remittance select No (which is default) from the Drop Down
Box.
9. Remaining Fields need not be filled in, while some of the Fields are masked by
the system.
10. Click on Commission button (Please do not use Exchange button).
(Please note that Commission must first be calculated, before clicking on
Transmit.)
You are taken to the Screen No 000419 Fee Enquiry Screen; wherein the charges to
be recovered for issue of DDs will be calculated by the system.
11. In the Field Branch, select either 1. Regular or 2. PBB, as the case may be.
12. In the Field Segment, select either 1. Personal or 2. C&I, SIB, AGL, as the
case maybe.
13. In the Field Amount, enter the amount of the first DD to be issued (Rs 300 in
this case).
14. Click on Transmit.
The charges will be shown in the Fields Charge and Total Charge.
15. On the same Screen, in the Field Amount, now enter the amount of the
second DD (Rs 400 in this case) and click on Transmit.
16. You can observe that the Field Charge indicates the charge for the particular
DD and the Field Total Charge indicates the cumulative charge for the bunch
of DDs entered so far.
Similarly, the Field Calculated Total Amount shows the cumulative amount of
Demand Drafts on which the Charge has been calculated so far.
17. Continue this process until the Commission for the entire batch of DDs to be
issued is calculated (in this case for DDs of Rs 300, Rs 400 and Rs 500).
18. Click on Return Charge button. The Total Charge will be taken by the system
into the Commission Field of the earlier Screen.
19. Click on Close button on Screen No. 000419.
20. You will be taken back to the original Screen 021031.
21. Here you may alter/ amend the Commission amount, if required.
22. Now Click on Transmit.
221
23. An OK message along with the Journal No (e.g. 000456572) of the transaction
will be displayed, if the transaction amount is within the passing powers of the
user.
If the transaction amount exceeds the passing power of the user the
transaction will go to checker for authorisation. The checker has to authorise
the transaction in his terminal. The Journal No is generated at the checkers
terminal.
24. Please note this Journal number on the vouchers.
25. Click on Close button to close the Screen.
There is a provision for receipt of Funds from deposit account through Cheque.
For this the user has to go to
Inland Rupee Remittance Receipt of Funds Transfer from DEP thr Cheque
(SCR:051081). In this menu the user has to capture the cheque details and for
future reference, write something meaningful in newly added Statement
narrative field.
There may be instances where the user has to issue remittances (DD/BC etc.) from
BGL account (such as Charges A/c, Suspense A/c etc.) In such cases the user has to
invoke the menu
Inland Rupee Remittance Receipt of Funds Transfer from GL
Screen SCR: 020045 is displayed.
Please key in the GL account no. in the From GL account No field
Select the Remittance type.
To GL account no should always be 0
Click on Transmit.
The Transaction will be submitted for authorisation. The checker has to authorise
the transaction and the journal no will be displayed at the checkers terminal.
Stage 2: Issue of Multiple DDs
1. Click on
Inland (Rupee) Remittance Issue Multiple Remittances - DD, BC, GC.
2. You will be taken to Screen Multiple Remittances Batch Screen.
3. The Field Institution Code displays the number 3. Do not change this.
4. In the Field Journal number, enter the Journal Number, which has been noted
on the voucher from the earlier screen.
5. Select the Field Instrument type as 2. Demand Draft from the Drop Down
Menu.
6. Fill in the Journal date in the dd/mm/yyyy format. (the Journal date is the
date of receipt of funds).
222
223
Screen No
020072
Queue (Ref 14.01)
Menu Navigation:
1.Click on Inland (Rupee) Remittance Payment Other Remittances Cash
2. You will get the Screen No 020072: G/L: DD/ BC/ GC Presentation for Cash.
The Same Screen can be used for both Payment and Cancellation.
3. In the Field Instrument Amount fill in the DD Amount.
4. In the Field Issue Date, enter the date of the DD in dd/mm/yyyy format.
224
5. In the Field Instrument Type, select 2. Demand Draft from the Drop Down
Box.
6. In the Field Prefix, enter the Prefix (4 digit No) of the DD being paid, as
printed on the DD.
7. In the Field Instrument number, enter the Serial No. of the DD being paid,
which is available on the DD.
8. In the Field Issue Bank fill in 0 for SBI.
9. In the Field Issue Branch, enter the Code of the branch, which had issued the DD.
10. In the Field Rec Advice, select N or Y from the Drop Down Box.
11. If the Rec Advice has been set to Y, enter the date of Receipt of Advice in
the Field Adv Receive Date.
12. In the Field Beneficiary Name, enter the name of the beneficiary as
appearing on the DD.
13. In the Field Cancellation, select No from the Drop Down Box,
For Cancellation of DD issued by the branch, the Cancellation Field should be set to Yes.
14. The encryption Reqd flag is to be set to No, if the DD is hand-written;
otherwise, if it is printed, it can be set to Yes.
15. The revalidated Field should be set to Yes, if the DD being paid is a Stale DD
(more than 6 months old), revalidated subsequently. Otherwise, if it is a fresh DD,
the Field should be set to No.
16. If Revalidated Field has been set to Yes, then enter the date of revalidation
in the Field Reval Date.
17. Enter brief particulars of the transaction in the Statement Narrative.
18. If the transaction is cancellation of DD, click on Commission button, which will take
you to a new Screen for calculation of commission charges for cancellation of DD.
19. Do not fill in the other Fields.
20. Click on Transmit.
21. The Cash Drawer will be populated, If the transaction amount is within the
passing Power of the user. If the transaction amount is more than the passing
power of the user then the transaction will be submitted for checker for
authorisation. After authorisation the transaction will go back to the Maker.
22. Enter the amount/ denomination of the cash being paid in the respective
columns.
23. Click on Transmit button.
An OK message is displayed indicating successful completion.
Note: Branch will receive daily a report on Draft (both SBI and associate listed
separately) paid containing all particulars of draft paid on each day.
225
Description
Remittances Status Change
Issue Duplicate DD
Authorisation
Screen No
021026
021019
Queue (Ref 14.01)
226
Field Withdrawal Amount: the amount of the DD, for which a duplicate is being
issued, is already available (notice that the entry is masked and cannot be
changed).
Fields Instrument Trace No and Journal Date are already picked up by the
system.
Field Prefix: enter the Prefix as printed on the new instrument.
Field Instrument Number: enter the serial number of the new DD being issued.
The Fields Original Prefix and Original Instrument Number are defaulted by the
system, based on the Journal Number already input.
Field Cheque Type: ensure that the correct Remittance type viz., Demand Draft
in this case, is picked up.
Set the Duplicate Flag to Y Yes.
Set the Revalidate Flag to N No.
Set the Indemnity Rec Flag to Y or N as the case may be.
Set the Charges Rec Flag to Y.
Please note to collect the Charges separately.
Enter the applicant name and beneficiary's name in the respective fields, which
are mandatory.
PAN No is to be entered, wherever, the amount of DD to be issued exceeds
Rs.50,000/-.
The Print button will be deactivated once the User selects the Duplicate field
as YES.
Note: Duplicate draft issued should only be handwritten.
Click on Transmit button.
An OK message will be displayed at the left hand bottom corner of the screen.
10.05. Cancellation of DD (Issued after Migration):
1. The Draft is issued after migration of the branch to Core.
2. Menu Navigation: Inland (Rupee) remittance Payment menu Other
Remittances Cash
You will get the Screen No 020072: G/L: DD/ BC/ GC Presentation for Cash.
The Same Screen can be used for both Payment and Cancellation.
Enter the Draft details:
In the issue branch, give your branch code. In the pay branch give other branch
code.
3. In the Field Instrument Amount fill in the DD Amount.
227
4. In the Field Issue Date, enter the date of the DD in dd/mm/yyyy format.
5. In the Field Instrument Type, select 2. Demand Draft from the Drop Down Box.
6. In the Field Prefix, enter the Prefix (4 digit No) of the DD being paid, as
printed on the DD.
7. Field Instrument number: enter the Serial No. of the DD being paid, which is
available on the DD.
8. Field Issue Bank: fill in 0 for SBI.
9. Field Issue Branch: enter your Branch Code (ie., the branch which had issued
the DD).
10. Field Pay Bank: fill in 0 for SBI.
11. Field Pay branch: enter the code of the branch on which the Draft had been
issued.
12. Field Cancellation: select Y:Yes from the Drop Down Box,
13. Field Rec Advice: select N: No from the Drop Down Box.
14. If the Rec Advice has been set to Y, enter the date of Receipt of Advice in
the Field Adv Receive Date.
15. The encryption Reqd flag is to be set to No.
16. The Field Revalidated should be set to N: No. If the DD being paid is a Stale
DD (more than 6 months old), revalidated subsequently, choose Y:Yes.
17. Field Revalidation date: leave it blank. If Revalidated Field has been set to
Yes, then enter the date of revalidation in the Field Reval Date.
18. RD recon flag has to be No.
19. Field Deposit Account Number: enter the Account Number of the Deposit
account to which the DD is being credited.
20. In the Field Beneficiary Name, enter the name of the beneficiary as
appearing on the DD.
21. Enter brief particulars of the transaction in the Statement Narrative.
22. For calculating the commission to be charged on cancellation of DD, click on
Commission button, which will take you to a new Screen for calculation of
commission charges for cancellation of DD.
23. Click on Transmit.
Note: Cancellation can be made only by Cash or Transfer to deposit account.
10.06. Cancellation of DD (Issued Prior to Migration):
This is also applicable to DDs issued more than 6 months ago but less than one
year.
1. The Draft is issued prior to migration of the branch to Core.
228
229
Screen No
021031
021019
Menu Navigation:
Stage 1: Receipt of Funds
1: Click on
Inland Rupee Remittance Receipt of FundsTransfer from Deposit Account
2. You will get Screen No SCR:021031 G/L: Transfer From Deposit Account.
3. Field 'From Deposit Account': fill in the Deposit Account from which funds are to
be transferred.
4. In the Field 'Amount', fill in the Amount for which BC is to be issued. As you
enter the amount, you will notice that the same amount is automatically entered
in the Fields Amount (beneath To G/L Account) and Base Currency Amount.
5. Field 'To G/L Account': '0' is displayed by default. Please do not alter it.
6. In the Field 'Remittance Type select the appropriate type of Remittance viz.,
1. Bankers' Cheque
7. Field 'Statement Narrative': enter brief particulars of the transaction.
8. Field 'RBI Remittance Scheme: click on the downward arrow to open the Drop
Down Box and select 'No'. (It is defaulted to NO)
9. Remaining Fields need not be filled in, while some of the Fields are masked by
the system.
10. Click on Commission button.
(Please note that Commission must first be calculated, before clicking on
Transmit.)
You are taken to the Screen No 000419 Fee Enquiry Screen; wherein the charges
to be recovered for issue of BC will be calculated by the system.
The Field 'Remittance Type' displays Bankers Cheque.
11. The Field 'Segment' has a Drop Down Box, where the segment is displayed as
'Personal'. Ensure it is correct and change, if necessary to 2. C&I, SIB, AGL.
12. Field Amount: the amount of the BC is already populated by the system.
230
231
The Fields 'Applicant name', 'Instrument Trace No' and 'Journal Date' will already
be populated.
The Fields 'Pay Bank', 'Pay Branch' and 'Pay Branch Desc' will be blanked for BC.
8. Fill in the Prefix of the BC.
9. Fill in the Field 'Instrument No From' with the instrument number of the BC to be
issued. The Field 'Instrument No To' need not be filled in as we are issuing only 1 BC.
10. In the Field Beneficiary name fill in the Name of the Beneficiary, as this is
mandatory.
11. PAN No is to be entered, wherever, the amount of BC to be issued exceeds Rs
50,000/-.
12. Set the 'Duplicate', 'Revalidate', 'Received NPA' and Indemnity Rec Fields to
'No'. (Default)
13. Set the Field 'Charges Rec' to Yes. For AT PAR BC select N/A: Not Applicable
14. In the Field 'Sub Category' select 5. Normal BC or 6.DCR for deposit at call.
Applicant Add 1, Applicant Add 2, Beneficiary Add 1, Beneficiary Add 2 are
optional fields.
The Fields Original Prefix and Original Instrument No need not be filled in as
they are used for issuing duplicate remittances.
If the banker Cheque is to be printed on a Continuous Stationery click on PRINT
button and select the Printer.
15. Click on Transmit button.
This will reverse the entry from the Intermediate System suspense BC to be issued
account.
16. If the transaction amount is within the passing Power of the User, a OK
message is displayed. Otherwise the transaction will be submitted for checker for
authorisation. The checker has to authorise the transaction in his terminal and OK
message is displayed.
232
Screen No
021073
Queue (Ref 14.01)
Menu Navigation:
1: Click on
Inland (Rupee) Remittance Payment Other Remittances DD, BC, GC To
Deposit Ac
2. You will get the Screen No 021073: G/L NPB: DD BC GC Deposit.
3. Field 'Instrument Amount: fill in the amount of the Instrument (BC). Notice
that the Fields Amount and Base Currency Amount are automatically filled up
by the system.
4. Field 'Issue Date': enter the date of issue of BC in dd/mm/yyyy format.
5. Field 'Instrument Type': select 1. Bankers Cheque from the Drop Down Box.
6. Field 'Issue Bank': enter 3 for SBI.
7. Field 'Issue Branch': enter the Code of the branch, which had issued the BC.
8. Field 'Deposit Account No': enter the account number to which the BC is being
credited.
9. Field 'Beneficiary Name': enter the name of the beneficiary as appearing on the
BC.
10. Field 'Prefix': enter the Prefix of the BC being paid. For Migrated bankers
cheque the prefix is BCxxxxx (BC followed by 5 digit Branch code)
11. Field 'Instrument number': enter the BC No.
12. Field 'Rec Advice': select N: No from the Drop Down Box.
13. Field 'Cancellation': select No from the Drop Down Box.
For Cancellation of BC issued by the branch, this Field should be set to 'Y'.
14. Field 'Pay Branch': enter the code of the branch where BC is being paid.
15. Field 'Pay Bank': enter '0'.
16.The encryption Reqd flag is to be set to No, as BCs are not machine-printed,
but hand-written.
The Fields 'DD Key' and 'Serial No' need not be filled
17. The revalidated Field should be set to Yes, if the BC being paid is a stale
BC, revalidated subsequently. Otherwise the Field should be set to No.
18. If Revalidated Field has been set to 'Yes', then enter the date of revalidation
in the Field Reval Date.
233
19. Enter brief particulars of the transaction in the Field Statement Narrative.
20. Other Fields need not be filled in.
21. Click on Transmit.
The transaction will be submitted for checker for authorisation. The checker has
to authorise the transaction in his terminal and OK message will be displayed at
the left hand bottom portion of the Screen.
10.09. Cancellation of BC:
Steps Description
1
Payment of BC by cancellation
2
Authorisation
Screen No
021073
Queue (Ref 14.01)
Menu Navigation:
1.Inland Remittance Payment Other Remittances DD, BC, GC To Deposit
A/c.
2. The Screen 0021073 G/L: NPB DD/ BC GC is displayed.
3. Field 'Instrument Amount': enter the amount of the BC.
Notice that the Fields Amount and Base Currency Amount are automatically
filled up by the system.
4. Field 'Issue date': enter the Date of issue of BC.
5. Field 'Instrument Type': select 1. Bankers' Cheque from the Drop Down Box.
6. Field Issue Bank: input 3 for SBI.
7. Field Issue branch: enter the Branch Clearing Number of the branch that has
issued the BC.
8. Field 'Deposit Account - Account number': enter the account number to which
credit is being passed.
9. Field Beneficiary Name: enter the name of the Beneficiary as printed on the
BC.
10. Field Prefix: enter the Prefix as printed on the BC. For Migrated Bankers
cheque the prefix is BCxxxxx (BC followed by 5 digit Branch code)
11. Field 'Instrument No': enter the number of BC as printed on the instrument.
12. Field 'Rec Advice': select N: No from the Drop Down Box.
13. Set the Cancellation Flag to Y:Yes from the Drop Down Box.
14. Field 'Pay Branch': enter the code of the branch where BC is being paid.
15. Field 'Pay Bank': enter '3'.
16. The encryption Reqd flag is to be set to Yes, if the BC being paid is printed
on continuous stationery. In such cases, the Fields 'DD Key' and 'Serial No have to
be populated.
234
17. The revalidated Field should be set to Yes, if the BC being paid is a stale
BC, revalidated subsequently. Otherwise the Field should be set to No.
18. If Revalidated Field has been set to 'Yes', then enter the date of revalidation
in the Field Reval Date.
19. Field Statement Narrative: enter brief particulars of the transaction.
20. Click on Commission button to calculate the Commission to be collected for
cancelling the BC.
You are taken to the Screen No 000419 Fee Enquiry Screen; wherein the charges to
be recovered for issue of BC will be calculated by the system.
Field 'Remittance Type' displays Bankers Cheque (notice that the entry is masked
and cannot be altered).
Field Amount: the amount of the BC is already populated by the system.
The Field Action, displays 2.Cancel (notice that the entry is masked and cannot
be altered).
21. The Field 'Branch' has a Drop Down Box, from which, select either 1. Regular
or 2. PBB, as the case maybe.
22. The Field 'Segment' has a Drop Down Box, where the segment is displayed as
'Personal'. Ensure it is correct and change, if necessary to 2. C&I, SIB, AGL.
23. Click on Transmit.
The charges will be shown in the Fields Charge and Total Charge.
24. Click on Return Charge.
The Total Charge will be taken by the system into the Commission Field of the
earlier Screen.
25. Now click on Close button to close the Fee Enquiry Screen.
You will be taken back to the original Screen 021031.
Field Base Currency Amount now excludes the Commission amount.
26. Now Click on Transmit.
An OK Message is displayed.
Note: Status of BC should be Issued.
235
Screen No
020500
021019
Step 1:
Click on Inland (Rupee) Remittance Enquiries Other Remittances
In the Field Issue Branch, key in your branch code.
In the Field Remittance type, choose Bankers Cheque.
Select any combination for enquiry:
If you know the prefix and remittance number, please key in.
If it is a BC issued before migration date, then the prefix is BC04114 for branch
code 04114. (i.e. BC+Branch code)
If you know the date of issue, you can key in the date (as dd/mm/yyyy) against
From date and To date.
Click on Search. Note the Journal No. and date of issue. Click on Close.
Step 2:
Click on Inland (Rupee) Remittance Issue Single Remittance BC, DD, GC
Please key in the Date, i.e. original date of issue, and the Journal number noted in
Step 1. Choose Instrument type as Bankers Cheque.
Click on Transmit.
SCR: 021018 will open.
Repeat the Prefix (original prefix)
Against Instrument no. key in the original number of BC.
Against Revalidate, choose Y.
Against Charges Recovered, choose Y. (Please recover charges separately).
Against Applicant Name, key in the name of applicant.
Then click on Transmit.
You will see the OK message on the status bar.
Now you can enquire and see that the Expiry Date is changed. Against the column
Revalidate, you will see the value 1.
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Step 3:
Payment Of Revalidated BC
Steps Description
1
Payment of BC (To Cash or To Transfer)
2
Authorisation
Screen No
020072 or 021073
Queue (Ref 14.01)
Menu navigation: Inland (Rupee) Remittance Payment Other RemittancesDD, BC, GC Cash or To deposit A/C.
For payment of Bankers Cheque through cash: SCR: 020072.
For payment through transfer to Deposit account: SCR:021073
Against Issue date, key in the original date of BC.
Against Revalidated, choose Yes and in the Field Reval Date key-in the date of
revalidation, fill in the mandatory fields (blue)
Then click on Transmit.
10.11. IOI Inter-Office Instruments:
Introduction:
The concept, salient features and advantages of the new process are described
below:
a) In the revised IOI process, all the three payment instruments viz., SBI
Drafts, Banker's Cheques and Associate Bank Drafts shall be issued using a
common platform and a single design security form. (Now, only Banker
Cheques and Demand Drafts are issued)
b) The Single Window Operator (SWO) need not change the security forms for
issuing different types of remittance products.
c) From the customers perspective, all the three instruments with distinctive
features of payment shall be available as hitherto.
d) From the Banks operational perspective, the IOI Security form shall be a
base security paper on continuous stationery using a unique running serial
number. {Existing Dot Matrix printers being used for printing of demand
Drafts can be used for printing of IOIs, with a different printing set-up.
e) Inventory (VPIS) shall be created in CBS by Central Stationery
Department,Kolkata which shall then allocate IOI security form ranges to
the respective branches. Branches shall receive IOI security forms from
Regional Stationery Department/Circle Stationery Depot as hitherto and
shall acknowledge receipt of the Security forms in CBS
f)
IOIs issued on any branch can be paid by any branch in the country by
debiting IOI Account subject to recovery of charges from the beneficiary
as applicable to inter-city payments for Core Power for the respective
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A new Branch General Ledger (BGL) Account titled as IOI Account has
been opened in all branches (Account Number 98602......).
ii.
For issuing an IOI there are 2 stages, 1. Receipt of Funds and 2. Issue of IOI.
Funds have to be received, before a remittance can be made. Funds can be
received either in Cash or through Transfer. After receipt of funds and before
issue of remittance, funds will be parked in an Intermediate system suspense
account (for e.g. 98505 - IOI to be issued A/c.).
10.12. Issue of IOI (DD/ BC) against receipt of Cash:
Steps
1
2
3
Description
Receipt of Fund Through Cash
Issue of IOI
Authorisation
Screen No
020010
021019
Queue (Ref 14.01)
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3. In the Field IOI Flag:, click on the down arrow to open the Drop Down Box
and select Y:Yes option.
4. In the Field Remittance Type, click on the down arrow to open the Drop
Down Box and select the appropriate type of Remittance viz., 1. IOIBankers Cheque or 2. IOI-Demand Draft.
5. In the Field Account Number, the default value will be displayed as 0.
Please do not alter it.
6. In the Field Amount, fill in the Amount for which DD/BC has to be issued.
i.e. Remittance amount without Exchange/ Commission.
7. Once you move the cursor to the next field, the commission screen
automatically pops up. Please choose Branch Type and Segment code. Click
on Transmit, so that the commission is calculated which is appropriate to
DD/ BC and taken to the main screen.
8. Applicant Name 1, Applicant Address 1, Beneficiary Name 1, Beneficiary
Address 1 are all mandatory fields. Drawee Bank and Branch also need to
be filled up. Press Tab to get Branch Description or use the Branch Search
button provided.
9. Under Multiple/ File Upload, choose 1:Single.
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3. In the Field Journal number, enter the Journal Number that was generated
while receiving the funds, which you have noted on the voucher.
4. Select the IOI Flag as Y:Yes.
5. Select the instrument type as 1. IOI- Bankers Cheque or 2. IOI - Demand
Draft from the Drop Down Menu.
This should be the same type for which funds have been received through
earlier process viz., Receipt of Funds.
5. Click on Transmit button.
6. You will get the dialog box Local Inventory. The Prefix is auto-filled with
IOI. Fill in the 12 digit Instrument No. of the Instrument to be issued. The
dialog Box will be displayed only when the first Instrument of the day is being
issued. For the subsequent issues, the continued Instrument No. will be
automatically picked up by the system
7. Click on Transmit.
8. You will be taken to Screen 021018 Remittance Issue : DD/BC.
9. All relevant values will be picked up by the system in the respective fields.
Field Intermediate a/c displays BGL A/c no 98585<5-digit Br
Code><CheckDigit>, i.e. IOI to be Issued.
This is the intermediate instrument account from which the amount has to be
debited. This is a read only field.
12.The Drawee Bank and Drawee Branch fields are picked up from the earlier
screen.
13. After ensuring that the printer is on and the correct stationery forms have been
loaded to the printer, click the Print/Transmit button . Regardless of whether
the printing takes place correctly / fully / partially / not at all, the amount
shall be credited to IOI Account. . No correction transaction is available for
the issue transaction (since this is done by the system at the Print command).
The DD/BC will be printed in the selected Printer as continuous stationery.
14. O.K. Issued Successfully. Document has been sent to printer, Please verify.
message is displayed in the message bar, if the transaction amount is within
the passing powers of the User.
15. If the amount exceeds the passing power of the user the transaction will go to
checker for authorisation. The checker has to authorise the transaction in his
terminal.
Note1: On clicking on the Transmit button, the following accounting entries
will take place:
Debit: IOI to be Issued Account
Credit: IOI Account(BGL No.98602BBBBBC).
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only when the transaction is transmitted. Branches have to ensure that the
balance in the IOI to be issued Account is Zero at the end of the day.
10.13 Marking IOI as Damaged:
If any instrument is not printed properly or damaged, it should be marked as
damaged in the system. Only Vault teller can make the IOI as damaged in the
system.
If the instrument is marked as DAMAGED, it should be reprinted on the same day.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
2.
3.
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Menu Navigation:
1.
Click on Inland (Rupee) Remittance Payment Other RemittancesDD, BC, GC IOI Payment
2.
3.
4.
In the Field Issue Date, enter the date of the Instrument in dd/mm/yyyy
format.
5.
In the Field Serial No., enter the Serial No. printed in the Instrument.
6.
In the Field BIAK Key, enter the BIAK Key printed in the Instrument.
7.
8.
Click on Transmit.
9.
A new screen will be displayed with all the particulars like Instrument
amount, Issue Bank, Issue Branch, Drawee Bank, Drawee Branch, DD
Key(BIAK Key) and Serial Number etc. for verification.
10.
11.
12.
For the payment by Cash option, the Cash Drawer will be populated, If
the transaction amount is within the passing Power of the user. If the
transaction amount is more than the passing power of the user then the
transaction will be submitted for checker for authorisation.
After
authorisation the transaction will go back to the Maker.
13.
Enter the amount/ denomination of the cash being paid in the respective
columns.
14.
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245
Screen No
021026
Menu Navigation:
Inland Remittance Status Change DD/BC (SCR:021026)
Purpose: This is used to change the status of an instrument
Function: select as Create
In the Field Instrument Type, select appropriate instrument type from the list,
viz. BC/DD etc.
Field Instrument Prefix: key in the Prefix, as printed on instrument.
Field Instrument Number: key in the Start No. and End No. of the instrument(s).
Field Issue Date: key in the Date of issue of the instrument.
Field Charge Status: select appropriate status.
Enter the statement narrative (The user can enter the circular reference No.)
Click Transmit.
The transaction will be submitted for authorisation and the checker authorise the
transaction.
Note: 1.The New status being defined is dependent on the original status of the
instrument.
2. The Issued status of a BC can be changed to Lost and reverted back to
Issued, but this may not hold true in case of a DD.
3. As per new promotion dated 14/04/07, in the Status Change screen system will
allow following changes only:(a)
(b)
(c)
(d)
Status 10:Manually Changed is a new status which is added in the drop down
Note: The above steps may be used for enquiring the lost instruments by selecting
the function as Enquiry.
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Screen No
020412
Menu Navigation:
Inland Remittance Status Change Lost Reporting (SCR:020412)
1. In the field Function select the appropriate option from the dropdown viz.
Create, Amend, Delete and Enquire.(The option for Amend/Delete for lost
reporting will be available only to Branch which has marked the VPIS as lost
in the system under screen 20412)
2. In the Field Instrument Type, select the appropriate instrument from the
list.
4. In the Field Instrument Prefix, input the prefix as printed on the
instrument.
5. In the Field Starting No, input the Starting No of the inventory lost.
6. In the Field End No, input the Ending No of the inventory lost.
7. In the Field Statement Narrative, input the Comment.
As per new promotion 04/08/07, Inland (Rupee) Remittance > Status Change > Lost
Reporting menu has been moved to VPIS menu and changed as "VPIS > Lost
Reporting.
10.22. Correction:
This menu can be used for reversing the entries put through on the same day. This
is available as sub menu. The user has to key in all the relevant particulars
including the TRACE NO. of the original transaction, which is to be reversed. It
must be the replica of the original transaction. The Trace No. can be found from
the Transaction enquiry.
Please Note that the user has to put through the correct transaction after
reversing the erroneous entry.
Note: There is separate sub menu for Receipt of Funds, Issue Transaction,
Payment of Other remittance and Payment of TT.
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10.23. Enquiries:
10.23.01 Enquiry of a Remittance Transaction:
Steps Description
1
Enquire Remittance
Screen No
020500
In case you have to enquire on a Remittance Transaction, say for finding out
Journal Number etc:
Click on Inland Rupee Remittances Enquiries Other Remittances
You are taken to the Screen Scr:020500 Remittance Enquiry.
Field Institution Code displays 3 by default. Do not change this.
Field Issue Branch, key in your Branch Code.
Field Remittance Type select the appropriate type of Remittance from the Drop
Down box e.g., 2. Demand Draft. The other options are 1. Bankers Cheque and
3. Gift Cheque.
Select any combination for enquiry:
i) Issued From Date and To Date combination.
OR
ii) Prefix and Instrument No. combination.
OR
iii) Status: select one of the options given in the Drop Down Box. 00. To be
issued, 01. Issued, 02. Paid, 03. Cancelled, 04. Stop, 05. Refunded, 06.
Archived, 07. Lost 09. Funds Returned.
OR
iv) From Amount and To Amount combination.
Click on Search button.
A list of transactions matching the selection criteria is displayed.
As only 5 transactions are displayed, click on More button, if necessary.
There is a separate enquiry options for STEPS (refer 10.17.04) and Telegraphic
Transfers.
There is also an enquiry for lost instruments (SCR: 020418)
10.23.02 Travelers Cheque Enquiry:
Steps
1
Description
Travelers Cheque Enquiry
Screen No
020800
This menu has been provided to enquire the status of all the Travellers Cheque
issued/ paid by the Branch.
1. Menu Navigation: Inland (Rupee) Remittance Enquiries Travellers Cheque
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2. You will get the Screen No 020800 Travelers Cheque Enquiry Screen
3. The Institution No. is defaulted to 3, as for SBI Institution code is always 3.
4. In the Field Issue Branch key in the Branch Code.
5. In the field Status select the appropriate option from the Dropdown for e.g.
00: To be issued, 01:Issued etc.
6. To narrow down the search any one of the filters can be used viz. From date,
To date or Prefix no. & T.C no. or From amount To Amount.
Click on Transmit.
10.23.03 STEPS Enquiry e-Realisation:
Steps
1
Description
STEPS Enquiry-eRealisation
Screen No
009581
This menu enables us to enquire on all the e-Realisation entries of the Branch.
1. Menu Navigation: Inland (Rupee) Remittance Enquiries Steps Enquiry
e-Realisation
2. You will get the screen E-Realisation Enquiry.
3. In the Field Branch no. key in the Branch Code.
4. Select the Message Status from the dropdown for e.g. 0: All, 1: (IN) Posted to
Account etc.
5. Some filters have been provided viz. Tran Date, Reference No. and Coll. Sch.
No. to narrow down the search
Click on Transmit.
10.23.04 RBI SEFT Enquiry:
Steps
1
Description
RBI SEFT Enquiry
Screen No
009586
This menu has been provided to enquire all the RBI SEFT entries of the Branch.
1. Menu Navigation: Inland (Rupee) Remittance Enquiries Steps Enquiry
RBI SEFT
2. You will get the screen SEFT Enquiry.
3. In the Field Branch no. key in the Branch Code.
4. Select the Message Status from the dropdown for e.g. 0: All, 1: (IN) Posted to
Account etc.
5 Some filters have been provided viz. Tran Date, Reference No. to narrow down
the search.
Click on Transmit.
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250
up,
giving
the
reference
number
(eg:
251
up,
giving
the
Reference
Please give
number
(eg:
Screen No
020500
021019
252
Step 1:
Click on Inland (Rupee) Remittance Enquiries Other Remittances
In the Field Issue Branch, key in your branch code.
In the Field Remittance type, choose 2. Demand Draft
Select any combination for enquiry:
If you know the prefix and remittance number, please key in.
If you know the date of issue, you can key in the date (as dd/mm/yyyy) against
From date and To date.
Click on Search. Note the Journal No. and date of issue. Click on Close.
Step 2:
Click on Inland (Rupee) Remittance Issue Single Remittance BC, DD, GC
Please key in the Date, i.e. original date of issue, and the Journal number noted in
Step 1. Choose Instrument type as 2.Demand Draft.
Click on Transmit.
SCR: 021018 will open.
Repeat the Prefix (original prefix)
Against Instrument no. key in the original number of DD.
Against Revalidate, choose Y.
Against Charges Recovered, choose Y. (Please recover charges separately).
Against Applicant Name, key in the name of applicant.
Then click on Transmit.
You will see the OK message on the status bar.
Now you can enquire and see that the Expiry Date is changed. Against the column
Revalidate, you will see the value 1.
Note: For revalidating DDs issued prior to Core, revalidation has to be done
manually only.
10.26 Remittances Issues:
Isuue: Drafts to be Issued A/c:
Branches should ensure that Drafts To Be Issued account is zeroised everyday.
Branch should enquire the particulars using the Inland Remittances Menu.
Thereafter, Branch should transmit all the amounts outstanding in (entries lying
in) Drafts To Be Issued account.
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