AMRAPALI PRECAST INFRASTRUCTURE PVT LTD.

USER MANUAL FI-AA

MODULE FINANCE & CONTROLLING
PREPARED BY AMIT GUPTA & KUNAL KHURANA
9/8/2014

This user manual will facilitate us in understanding the process and transactions of asset
accounting in SAP.

CONTENTS

HANDLING TANGIBLE ASSETS: TRANSACTIONS ........................................................................ 3

Create Asset Master .................................................................................................................................. 3
Acquisitions ................................................................................................................................................... 7
Asset Explorer (Asset Value Display) ............................................................................................. 12

ASSETS UNDER CONSTRUCTION (AUC)....................................................................................... 13

RETIREMENTS ..................................................................................................................................... 20
a)

Assets Sale with Customer from SD .............................................. Error! Bookmark not defined.

b)

Asset Sale without Customer .................................................................................................... 27

c)

Asset Retirement by Scrapping ................................................................................................ 31

Reversal of Asset Documents ............................................................................................................. 33

Intra Company Transfers............................................................................. Error! Bookmark not defined.

ASSET DEPRECIATION ...................................................................................................................... 38

EXECUTING BACKGROUND JOB ..................................................................................................... 43

HANDLING TANGIBLE ASSETS: TRANSACTIONS

CREATE ASSET MASTER

USE
The fixed asset data records for master data are structured according to area of use and purpose. Master data
maintenance is organized according to this structure and allows for individual adaptation.

PROCEDURE
1. Access the activity using one of the following navigation options:

Menu Path

Transaction Code

Accounting Financial Accounting Fixed Assets

Asset Create Asset
AS01

Asset Class

100800

Company Code

1100

Number of Similar
Assets

MOTOR
VEHICLE

Choose Enter or Master

Data

Several tab
pages are
displayed on
which you can
enter master
data.

Choose Enter
2. Enter the required date.

Field name

User

Action

and

Comment

Values

Asset

The system will internally

assign the asset number.

Description

TATA TRUCK A FRAME

Quantity

3. Choose the Time-dependent tab.

Field name

User

Action

and

Comment

Values
Cost Center

1101PC-100

Example

Plant

1101

Example

Location

0001

Example

Room no.

A201

Example

4. Choose the Depr. Areas tab.

Field name

Usfl Life
Dep. Key

Description

User
Action
Values

and

Comment

25

Change
required.

if

DG25

Change
required.

if

5. Save your entries.

RESULT: ASSET CREATED 90006 0 IN ASSET CLASS 100800 (MOTOR VEHICLE)

The asset master 90006 has been created in company code 1100.

ACQUISITIONS
USE
An external asset acquisition is a business transaction resulting from the acquisition of an asset from a
business partner (in contrast to an in-house acquisition). You can post the acquisition of an external asset
in several different ways, using different components of the R/3 system:

In Asset Accounting (FI-AA) integrated with Accounts Payable (FI-AP)

In Asset Accounting without integration with Accounts Payable (posting to a clearing account with or
without clearing). There are two scenarios:
a) The asset acquisition comes before the receipt of the invoice. The offsetting entry is posted
automatically.
b) The asset acquisition is posted after the receipt of the invoice. You posted the invoice as an open
item to a clearing account, and now you need to clear this entry. This document does not describe this
scenario in any more detail. For more information, refer to the Accounts Payable Accounting
documentation.

You can also create the asset master record from within the posting transaction. In the following example,
however, it is assumed that the asset master record has already been created using transaction AS01, as
described earlier.

PROCEDURE
1. Access the activity using one of the following navigation options:
Menu Path

Accounting Financial Accounting Fixed Assets

Posting Acquisition External Acquisition With
Vendor

Transaction Code

F-90

2. Enter the required data.

Field name

User Actions and

Values

Document Date

08.09.2014

Document Type

KR

Company Code

1100

Comment

Reference

Enter bill number

PstKey

31

Vendor invoice

Account

100015

Vendor account no.

Enter

Takes you to the next screen

Amount

800000

Calculate Tax

Activate

Automatic tax determination

PstKey

70

Debit asset

Account

90006-0

Trans.Type

100

External asset acquisition

Enter

Takes you to the next screen

Amount

120000

Press enter you will be taken to this screen

Enter * go to document simulate

10

Post

11

RESULT
Document 1900000093 was posted in company code 1100

ASSET EXPLORER (ASSET VALUE DISPLAY)

USE
The Asset Explorer and the asset value display are available for analyzing the changes in values of
individual asset master records. From a graphical point of view, the format of the Asset Explorer is better
than that of the asset value display. The layout of the Asset Explorer is also better organized. The
following functions, however, are currently only available in the asset value display:

Development of a depreciation area over a number of fiscal years

Comparison of up to three depreciation areas in one fiscal year or over several fiscal years

Retracing a derived depreciation area back to the real depreciation areas from which it is derived
(in the standard display of the derived area, choose the List Derived Areas function)

Display of all transactions for the asset

Analysis of all values for the asset

For a detailed description of these functions and for information about the basic handling of the two
transactions, refer to the SAP R/3 documentation.

PROCEDURE
1. Access the activity using one of the following navigation options:

Menu Path

Accounting Financial Accounting Fixed Assets

Asset Asset Explorer

Transaction Code

AW01N

12

ASSETS UNDER CONSTRUCTION (AUC)

USE
Assets under construction (AUC) are a special form of tangible assets. They are usually displayed as a
separate balance sheet item and require, therefore, separate account determination and their own asset
classes. During the phase in which an asset is under construction, all actual postings are assigned to the
AUC. Once the asset is completed, a transfer is made to a master record to be created in the completed
fixed assets.
Assets under construction can be managed for summary settlement or by line item. In the case of
summary management, the entire expenses incurred are transferred once or several times to the asset(s)
in the completed tangible fixed assets at the time of completion. When assets under construction are
managed by line item, you can enter settlement rules for every line item assigned to the AUC .

PREREQUISITES
First, create an asset master record in asset class 102000 as described in the section on asset
maintenance. Next, post an acquisition to this asset under construction. To do so, use one of the methods
described in the section on acquisitions. Finally, create an asset master (130002-0) record in asset class
102000.

13

In the following example, it is assumed that the AUC has been completed and has yet to be transferred to
the completed fixed assets.
Access the activity using one of the following navigation options:
Menu Path

Accounting Financial Accounting Fixed

Assets Posting Capitalize Asset u. Const.
Distribute

Transaction Code

AIAB

1.

Enter the required data.

Field
name

Description

User
Action
Values

Company
Code

1100

Asset

130002

Choose Execute Button or Press F8.

14

and

Comment

Select the line and click on ENTER button

15

1. Select the item you posted and choose Enter (Shift+F6). You have to maintain the settlement rule here.
Field name

Description

User Action and Values

Comment

Cat

Settlement receiver
category

FXA

Asset

90006-0

Asset Number

Settlement
Receivers
%

Percentage rate

100%

2. To go back to the line item overview, choose F3.

16

To save the settlement rule, choose the Save.

Here you click on Settlement or call up the transaction AIBU (AuC Settlement).
Make the following entries:

17

Field name

Description

User Action and Values

Company Code

1100

Asset

90006-0

Document Date

08.09.2014

Asset Val. Date

Posting Date

08.09.2014

Test Run

Deactivate

Detail List

Activate

3. Execute the settlement.

18

Comment

Asset transaction posted with document no. 100000069

See the capitalization on the asset (Transaction- AW01N)

19

RETIREMENTS
USE
Fixed asset retirement is the removal of an asset or part of an asset from the asset portfolio. This removal
of a complex fixed asset (or part of a complex fixed asset) is posted from a bookkeeping perspective as an
asset retirement. In Asset Accounting, you can post both the sale of an asset and the resulting revenue in
one single step. At the same time, you can decide whether to integrate the posting with Accounts
Receivable Accounting or to post to a clearing account.
Depending on organizational considerations or the business transaction that leads to the retirement, you
can distinguish the following types of retirement:

An asset is sold, resulting in revenue. The sale is posted with a customer.

An asset is sold, resulting in revenue. The sale is posted against a clearing account.

An asset had to be scrapped, with no revenue.

An asset retirement can refer to an entire fixed asset (complete retirement) or part of a fixed asset
(partial retirement). In both cases, the system uses the asset retirement dates you enter to automatically
determine the amounts to be written off for each depreciation area. You can initiate the partial retirement
of a fixed asset by entering one of the following:

The amount of the acquisition and production costs being retired

A percentage rate

A quantity

20

Based on the asset value date and period control, the system automatically determines the
reference period for the retirement. The system automatically determines any depreciation
(value adjustments) that is applicable to the part of the asset being retired, up to the reference
period (retirement). The system automatically retires this depreciation at the time of the
retirement transaction. This procedure ensures that the percentage of the book value that is
retired is identical to the percentage of the acquisition and production costs that is retired. You
must always specify a transaction type to distinguish between prior-year and current-year
acquisitions.

PROCEDURE

a. Asset retirement from sale with customer

Enter the following details
Field Name
Document Date
Company Code
Currency
PKey
Account

User Action/ Value

11.09.2014
1100
INR
01
06 (Customer)

21

Field Name
Customer
Amount
Business Area
PKey
Account
ATT

User Action/ Value

06
1000000
1101
50
170061
200
(Retirement
revenue)

22

without

Enter
Put * enter profit centre, go to document simulate

23

ENTER

24

ASSET
ASSET VALUE DATE
COMPLETE RETIREMENT

90012
11.09.2014
SELECT

25

GO TO DOCUMENT SIMULATE

26

POST
RESULT: DOCUMENT 1800000049 POSTED IN company code 1100

a) ASSET SALE

WITHOUT

CUSTOMER

1. Access the activity using one of the following navigation options:

Please do create new asset and acquisition of it before go with this step.

Menu Path

Accounting Financial Accounting Fixed Assets

Posting Retirement Retirement w/Revenue Asset
Sale Without Customer

Transaction Code

ABAON

27

2.

Enter the required data.

Field name

Description

User
Action
Values

Asset

100000-0

Document Date

09.09.2014

Asset Val. Date

Retirement
date

09.09.2014

Manual Value

Revenue (sales
price)

80000

NBV from Area

Net book value

from
depreciation
area
as
revenue

and

Comment

Alternative
entry
to
manual value

Choose
Partial
Retirement (tab page)

28

Takes you to
the
next
screen

Simulate

29

Click on save to post

30

Result document 0100000072 posted in company code 1100

a) ASSET RETIREMENT
1.

BY

SCRAPPING

Access the activity using one of the following navigation options:

Menu Path

Accounting Financial Accounting Fixed Assets

Posting Retirement Asset Retirement by Scrapping

Transaction Code

ABAVN

Field name

Description

User
Action
Values

Asset

90007-0

Document Date

09.09.2014

31

and

Comment

Asset Val. Date

Retirement
date

09.09.2014

Choose
Partial
Retirement (tab page)(
transaction type 250)

Amount Posted

Amount of APC
being
retired
with
partial
retirement

Percentage Rate

Amount of APC
being
retired
with
partial
retirement

Quantity

Number
assets

of
being

140000

32

Takes you to
the
next
screen

retired
(collective
management)
with
partial
retirement
From
Cur.Yr.Acq.

Activate

2. Click on save to Post the document.

Result: Asset transaction posted with document no. 1100 0100000073

REVERSAL OF ASSET DOCUMENTS
1.

Access the activity using one of the following navigation options:

Menu Path

Accounting Financial Accounting Fixed Assets

Posting Reverse Document Other Asset Document

Transaction Code

AB08

33

Field name

Description

User
Action
Values

Company Code

1100

Asset

100000

Fiscal Year

2014

and

Comment

Example

Enter

34

Select Document to be reversed and push reverse button

2. System will ask for reversal reason select 01 and enter

35

36

Post

37

ASSET DEPRECIATION
Access the activity using one of the following navigation options:
Menu Path

Accounting Financial Accounting Fixed Assets Periodic

Processing Depreciation Run Execute

Transaction Code

AFAB

Field name

Description

User Action and Values

Company Code

1100

Fiscal Year

2014

Posting Period

1
Select planned posting run

38

Comment

NOTE: - Select Planned posting run

--- If it is run as per plan.

Select Repeat

--- For new asset included during that period.

Select Restart posting run

--- For improper previous run.

Select Unplanned posting run

--- For unplanned depreciation posting

Below screen appears

Select Yes button

39

*If depreciation posting run successfully system shows message

*If depreciation posting not run successfully system shows message

For error list press F7 or select

error log button.

For posting entry in accounting

Enter company code, fiscal year, posting period
Select
Select
Deselect

button
button
button

Select Execute in Background button

40

Select Output Device

41

Select

button

Select

Select

button

button

Following message appears

42

EXECUTING BACKGROUND JOB

Access the activity using the following transaction code
Transaction Code

SM37

43

Select

button

44

Select your job.

Select

button , system will show the spool number

45

Select the spool number and select

display contents button, then system will show all the entries.

46

47