SAP FICO Overview - Asset Master & Transactions

SAP Asset Management Overview for SAP Technical
A Facilitation Guide
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TABLE OF CONTENTS
1
AS01-Create Asset Master Record..........................................................................................0

1.1
Functionality:...................................................................................................................0
1.2
Scenario:..........................................................................................................................1
1.3
Requirements:..................................................................................................................1
1.4
STEPS..............................................................................................................................1
F-90-Asset Acquisition with Vendor......................................................................................13
2.1
Functionality..................................................................................................................13
2.2
Scenario.........................................................................................................................13
2.3
Requirements.................................................................................................................13
2.4
STEPS............................................................................................................................14
AFAB-Depreciation Run Execution......................................................................................19
3.1
Functionality..................................................................................................................19
3.2
Scenario.........................................................................................................................19
3.3
Requirements.................................................................................................................19
3.4
STEPS............................................................................................................................19
F-92-Asset Retirement With Customer.................................................................................30
4.1
Functionality..................................................................................................................30
4.2
Scenario.........................................................................................................................30
4.3
Requirements.................................................................................................................30
4.4
STEPS:...........................................................................................................................30
ABAVN-Asset Retirement By Scrapping..............................................................................37
5.1
Functionality..................................................................................................................37
5.2
Scenario.........................................................................................................................37
5.3
Requirements.................................................................................................................37
5.4
STEPS............................................................................................................................37
1 AS01-Create Asset Master Record

1.1 Functionality:
A fixed asset is defined as an individual economic good that it is recognized in the balance sheet
at the time of closing, and is in the long-term service of the enterprise.
In order to make it easier for the user to create, maintain and evaluate master data, the varied
individual information is structured according to its area of use and the relevant functions in the
system. The asset master record consists of two main parts:
General Master Data: This part of the master record contains concrete information about the
fixed asset.
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Data for Calculating Asset Values: You can specify depreciation terms in the asset master
record for each depreciation area in the chart of depreciation. In order for you to make these
specifications, the master record contains an overview of the depreciation areas. In addition,
there is a detailed display available for each depreciation area. If there are depreciation areas that
are not needed for a specific asset, it is possible to deactivate these depreciation areas at the asset
level.
1.2 Scenario:
This system task is used to create an asset master record.
1.3 Requirements:
A Capital Investment Order with Budget should have been created in preparation for assignment
to the asset master record.
Menu Path
Accounting Financial Accounting Fixed Assets

Asset Create AS01 - Asset
Transaction Code
AS01
1.4 STEPS
1.
Double Click on AS01 - Asset

Create Asset: Initial screen
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2.
Press [F4] or Click the
Search button in the Asset class field.

.
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Click the Enter

button for a complete list for company code 5200.
Restrict value range (1) 19 Entries found
3.
Note: A list of relevant documents is displayed based on your selection in the previous
screen.
4.
Select 120001 Buildings
5.
Click Enter
to confirm your entry.
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Note: Use the reference field if you'd like to create an asset master record that is similar to
another asset master record. When creating a new asset with a reference asset, the values from
the fields of the master record of the reference asset are proposed as default values.
Note: Number of similar assets; This function enables you to create multiple similar assets in one
master transaction. These assets initially differ from each other only by their main and/or subnumber. When you save, you can also enter a description and inventory number for each
individual master record.
This function does not allow you to create multiple assets that automatically have the same long
text..
6.
Click Master data Button
Create Asset: Master data
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Update the following fields:
7.
Field Name
Field Description
Description
Enter a name for the asset in this field.
Example: Admin Building
Asset main no. text
In this field, you can enter any desired name for an

asset main number. The text is then used, for
example, in reporting, and in the display values
transaction
Example: Admin Building
Click the Enter

button to confirm your entries.
Click <tab button> Time-dependent
8.
9.
Values
10.
Press [F4] or Click the
Search button in the Cost center field.
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Restrict value range (1)
11.
Click Enter Button
to get a list of cost centers based on your entries.
12.
Select 5211000 - 1000 - 5200 - W - R. Pemberton - HUMAN RESOURCES - EN 01.01.1900 - 31.12.2001 in list box.
13.
Click the Enter
button.
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14.
Click <tab button> Allocations
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Note: Fields on this screen are typically used for report groupings as required.
15.
Click <tab button> Origin

order.
Tab button for assignment to capital investment
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16.

Field Name
Capital Inv. Order
17.
Field Description
Number of the internal order
used for budgeting
Values
Example: 7000000
Click <tab button> Deprec. areas
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18.

Field Name
Field Description
Values
DepKy
The depreciation key (valuation

key) controls the valuation of
the asset in the particular
depreciation areas.
Example: LINK
Usfl life
Enter the useful life.
Example: 33
19.
Click the Enter
button to Validate the entries.
20.
Click the Save
button.
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21.
The message bar displays The asset was created
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2 F-90-Asset Acquisition with Vendor

2.1 Functionality
An external asset acquisition is a business transaction resulting from the acquisition of an asset
from a vendor. This means that you can post the asset acquisition and the corresponding vendor
payable in one transaction. Using this transaction reduces the time and energy required for data
entry and the possibility of discrepancies.
2.2 Scenario
You can post the acquisition of a purchased asset in several different ways, using different
components of the R/3 System:
In Asset Accounting (FI-AA) in integration with Accounts Payable (FI-AP), but without
reference to a purchase order. (Illustrated here).
In Asset Accounting, without reference to a purchase order, without integration with Accounts
Payable (posting to a clearing account - with or without clearing).
In Materials Management (MM) at goods receipt or invoice receipt (refer to Processing Asset
Acquisitions in Purchasing (FI-AA/MM) and Goods Receipt and Invoice Receipt with Reference
to Asset).
2.3 Requirements
None
Menu Path

Posting Acquisition External Acquisition F-90 - With
Vendor
Transaction Code
F-90
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2.4 STEPS
22.
Double Click on F-90 - With Vendor
Acquisition from purchase w.: Header Data
23.

Field Name
Field Description
Values
Document date
Date the transaction occurred
Example: 250602
Type
The document type classifies accounting documents .
Example: KR
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Field Name
24.
Field Description
Values
Company code
Code identifying a separate legal entity for which a

separate set of accounts is maintained for external
reporting purposes
Example: 5200
Posting date
Date that the business transaction occurred
Example: 250602
Currency/rate
Code identifying the currency used in the transaction
Example: USD
Reference
The reference document number can contain the

invoice number or customer / vendor number.
Example: ref
PstKy
Two-digit numeric key that determines the way line

items are posted. This key determines several factors
including the: Account type and Type of posting (debit
or credit).
Example: 31
Account
Code identifying the General Ledger, Vendor, or

Customer account
Example: 100022
Click the Enter
Enter Vendor invoice: Add Vendor item
25.
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Field Name
Field Description
Values
Amount
Amount of the asset.
Example: 25600
PstKy

items are posted.This key determines several factors
or credit). In this case 70 will be a debit.
Example: 70
Account

Customer account
Example: 400017
Trans.type
The transaction type in Asset Accounting classifies the

business transaction. The transaction type controls
various system activities when business transactions
are posted.
Example: 100
26.
Click the Enter
button. Enter Vendor invoice: Add Asset item
27.
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Field Name
Amount
28.
Field Description
Values
Amount of the line item. Using a * will copy the amount

from the first screen automatically balancing the
transaction.
Example: *
Select DocumentSimulate. to simulate the transaction posting.
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Enter Vendor invoice: Display Overview
29.
Click the Save
button.
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3 AFAB-Depreciation Run Execution

3.1 Functionality
The planned depreciation is posted to the relevant general ledger control accounts when you run
the periodic depreciation-posting run.
3.2 Scenario
This posting run uses a background session (NOT a Batch input session since the existence of
parallel currencies requires FI Direct posting) to post the planned depreciation for each posting
level for each individual asset as a lump sum amount.
When the system posts depreciation, it creates collective documents. It does not create separate
documents for each asset.
3.3 Requirements
Previous Asset Fiscal Year is closed and previous periods depreciation have been posted.
Menu Path

Periodic Processing Depreciation Run AFAB Execute
Transaction Code
AFAB
3.4 STEPS
30.
Double Click on AFAB - Execute
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Depreciation Posting Run
31.

Field Name
32.
Field Description
Values
Company code
Code identifying the company purchasing the material
Example: 5200
Fiscal year
Period, 12 months as a rule, for which the company is

to create its inventory and balance sheet.
Example: 2001
Posting period
Fiscal month when the transaction posts to the

General Ledger
Example: 05
Click <checkbox> List assets
to provide details of depreciation posted per
asset.
33.
Click <checkbox> Test run
34.
Click <checkbox> Keep session
job has been posted.
35.
Click Execute
.
.
to retain the session once the batch input
20
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36.
Click the Yes
Button.
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Depreciation Posting Run for company code 5200
Note: The system displays a list of planned depreciation. Once you have confirm that
the depreciation to be posted is correct, proceed in productive mode. i.e. By turning off
the test mode radio button.
37.
Click Back
to return back to the depreciation posting run screen.
22
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38.
De-activate by clicking the <checkbox> Test run
39.
Select ProgramExecute in background.
Note: Productive depreciation run MUST be done in Background".
23
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Background Print Parameters
Note: Ensure that the "Print Immediately" radio button is off. If this is on and the "List
Assets" radio button on the initial screen is on - a complete list of depreciation per asset
will be printed. Unless required - this list can be downloaded instead of printed.
40.
Click the Enter
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Start Time
41.
Click Immediate
button.
Note: To run the job at a later time or after a specific event, select the relevant button.
or
42.
Click the Save
button.
25
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43.
To view the status of the run, use the following menu path: System Services Jobs
Job overview.
26
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Simple Job Selection
44.
Click Execute
27
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Job Overview
45.
Select the RABUCH00 session by clicking on the

button.
46.
Click Spool Button
28
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Output Controller: List of Spool Requests
47.
Click 1225 Button
48.
Click Display
.
.
Graphical display of spool request 1225 in system DS1
29
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49.
The system displays a detailed list of the depreciation posted per asset.
4 F-92-Asset Retirement With Customer

4.1 Functionality
Asset retirement is the removal of an asset or part of an asset from the asset portfolio. This
removal of an asset (or part of an asset) is posted from a bookkeeping perspective as an asset
retirement.
4.2 Scenario
SAP provides the following types of retirement:
An asset is sold, resulting in revenue being earned. The sale is posted with a customer.
(Illustrated here)
An asset is sold, resulting in revenue being earned. The sale revenue is posted via a debit to a
clearing account.
An asset has to be scrapped, with no revenue earned.
An asset is sold to an affiliated company (refer to Manual Posting of Intercompany Asset
Transfer/Retirement)
4.3 Requirements
Check the date specifications, and make any necessary entries on the Transaction data tab page.
If you do not enter an asset value date, the system automatically determines this date when you
save.
Menu Path

Posting Retirement Retirement w/Revenue F-92 With Customer
Transaction Code
F-92
4.4 STEPS:
50.
Double Click on F-92 - With Customer
30
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Asset Retire. frm Sale w/ Cus:Header Data
51.

Field Name
Field Description
Values
Document date
Example: 250602
Type
Code identifying the material type
Example: DR
Company code
Code identifying a separate legal entity for which a

separate set of accounts is maintained for external
reporting purposes
Example: 5200
Posting date
Example: 250602
Currency/rate
Code identifying the currency used in the transaction
Example: USD
Reference
The reference document number can contain the

document number of the customer/vendor. However it
may contain a different value.
Example: ref
Account

Customer account
Example: 10000050
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52.
Click the Enter
button.
Enter Customer invoice: Add Customer item
53.

Field Name
Field Description
Values
Amount
Amount of the line item
Example: 20000
PstKy

items are posted.This key determines several factors
or credit)
Example: 50
Account

Customer account
Example: 827199
Trans.type
The transaction type in Asset Accounting classifies the

business transaction. The transaction type controls
various system activities when business transactions
are posted.
Example: 210
Bline date
Enter the date the original document was created.
Example: 250602
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Enter Customer invoice: Add G/L account item
54.

Field Name
Amount
Field Description
Amount of the line item
55.
Click <checkbox> Asst retirement
56.
Click the Enter
Values
Example: *
button.
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Create Asset Retirement
57.

Field Name
Field Description
Values
Asset
This is the number which, together with the

asset sub-number, identifies a fixed asset in
Asset Accounting.
Example: 9000001
AsstVal date
The asset value date is the value date for

Asset Accounting.
Example: 250602
58.
Click Compl.retiremnt
59.
Click Continue Button
60.
Click Continue Button
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Enter Customer invoice: Correct G/L account item
61.
Select DocumentSimulate.
35
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Enter Customer invoice: Display Overview
62.
Click the Save
button.
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5 ABAVN-Asset Retirement By Scrapping

5.1 Functionality
Asset retirement is the removal of an asset or part of an asset from the asset portfolio. This
removal of an asset (or part of an asset) is posted from a bookkeeping perspective as an asset
retirement.
5.2 Scenario
SAP provides the following types of retirement:
An asset is sold, resulting in revenue being earned. The sale is posted with a customer.
An asset is sold, resulting in revenue being earned. The sale is posted against a clearing account.
An asset has to be scrapped, with no revenue earned. (Illustrated here)
An asset is sold to an affiliated company (refer to Manual Posting of Intercompany Asset
Transfer/Retirement)
5.3 Requirements
Check the date specifications, and make any necessary entries on the Transaction data tab page.
If you do not enter an asset value date, the system automatically determines this date when you
save.
Menu Path

Posting Retirement ABAVN - Asset Retirement by
Scrapping
Transaction Code
ABAVN
5.4 STEPS
63.
Double Click on ABAVN - Asset Retirement by Scrapping
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Enter Asset Transaction: Asset Retirement by Scrapping
64.

Field Name
Field Description
Values
Asset
This is the number which, together with the asset subnumber, identifies a fixed asset in Asset Accounting.
Example: 800016
Document date
Example: 250602
Posting date
Example: 250602
Asset val. date
The asset value date is the value date for Asset

Accounting.
Example: 250602
Text
Contains an explanatory text on the line item.
Example: Scrapping of old

assets..
65.
Click the Enter
button to validate the entries.
66.
Click simulate Button
to check that the values entered.
38
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Enter Asset Transaction: Asset Retirement by Scrapping
67.
Click the Save
button.
68.
The message bar displays Document XXXXXXXXXX was posted.
39
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SAP FICO Overview - Asset Master &amp; Transactions

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SAP Asset Management Overview for SAP Technical

FASTTRAK Team-Leader Workshop

L&K SAP Academy

AS01-Create Asset Master Record..........................................................................................0

1 AS01-Create Asset Master Record

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Accounting Financial Accounting Fixed Assets

Double Click on AS01 - Asset

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Press [F4] or Click the

Search button in the Asset class field.

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Click the Enter

Select 120001 Buildings

to confirm your entry.

Create Asset: Initial screen

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Click Master data Button

Create Asset: Master data

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Enter a name for the asset in this field.

Example: Admin Building

Asset main no. text

In this field, you can enter any desired name for an

Example: Admin Building

Click the Enter

Create Asset: Master data

Press [F4] or Click the

Search button in the Cost center field.

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Click Enter Button

to get a list of cost centers based on your entries.

Click the Enter

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Click <tab button> Allocations

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Click <tab button> Origin

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Tab button for assignment to capital investment

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Update the following fields:

Click <tab button> Deprec. areas

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Update the following fields:

The depreciation key (valuation

Enter the useful life.

Click the Enter

button to Validate the entries.

Click the Save

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The message bar displays The asset was created

FASTTRAK Team-Leader Workshop

SAP FICO Overview - Asset Master & Transactions

SAP FICO Overview - Asset Master & Transactions