SURAT MINICIPAL CORPORATION

(BRIDGE CELL)
TENDER
FOR
PROVIDING CONSULTANCY FOR REHABILITATION OF MINOR BRIDGES IN
SURAT CITY.

Volume : II
Technical Bid
TENDER NOTICE (On line) NO. : Add. C.E./bridge/04/2014-15, Work No - 01
Starting date of Down loading of the
tender documents
Last date of on line queries to be
submitted (On line prebid)
Document
downloading
and
Submission end date & time
Physical Submission of PQ Bid,
Tender fee, EMD, All necessary
documents mentioned in PQ Bid &
Technical Bid & Other supporting
documents etc.

26/12/2014
Bidder shall have to submit their queries on
E-mail address exen.bridge@suratmunicipal.org
on or before 31/12/2014 up to 18.00 hrs.
12/01/2015 up to 18.00 hrs.
On all working days between 13/01/2015 and
20/01/2015 From 11.00 Hrs. TO 18.00 Hrs, at the
office of The Chief Accountant, Surat Municipal
Corporation, Muglisara, by Speed Post/RPAD
only. In sealed cover duly super scribed with name
of work and tender notice no.

CLIENT :

The Municipal Commissioner,

Surat Municipal Corporation,
Muglisara, Surat - 390 003.
Ph : 91-261-2423751 To 56
Fax : 91-261-2451935
Web site : www. suratmunicipal.org

SURAT MUNICIPAL CORPORATION

BRIDGE - CELL

PROVIDING CONSULTANCY FOR REHABILITATION OF MINOR

BRIDGES IN SURAT CITY.

* INDEX *
--------Particulars

Sr. No.

Page No.

1.

General Details of work in brief

2.

Memorandum of works

3.

Instruction to tenderer

4.

Works and site conditions

5.

Declaration Form

10

6.

General rules and directions for the guidance of contractors

11

7.

List of minor bridges

13

8.

Important Instruction to consultant

14

9.

Additional/General conditions of contract.

15

10. Terms of reference and Item wise specifications

27

11. Field testing and investigations

28

12. Scope of work

29

13. Mode of payment

30

14. Site appreciation

31

15. Approach and methodology

33

16. Undertaking on Earnest money surrender

37

17. Work plan and schedule bar chart

38

1.0 GENERAL DETAILS OF WORK IN BRIEF :

1.
2.
3.
4.
5.

PROVIDING CONSULTANCY FOR REHABILITATION OF MINOR BRIDGES IN

SURAT CITY.
Estimated cost put to tender
: Rs.54,00,000.00
Amount of Earnest Money
: Rs.54,000.00
Starting date of Down loading of the : 26/12/2014
tender documents
ELast date of on line queries to be : Bidder shall have to post their queries on
mail address exen.bridge@suratmunicipal.org
submitted (On line prebid)
on or before 31/12/2014 up to 18.00 hrs.

6.
7.

8.
9.

10.

Document
downloading
and : 12/01/2015 up to 18.00 hrs.
Submission end date & time
Physical Submission of PQ Bid, Tender : On all working days between 13/01/2015 and
fee, EMD, All necessary documents
20/01/2015 From 11.00 Hrs. TO 18.00 Hrs,
mentioned in PQ Bid & Technical Bid
at the office of The Chief Accountant, Surat
& Other supporting documents etc.
Municipal Corporation, Muglisara, by Speed
Post/RPAD only. In sealed cover duly super
scribed with name of work and tender notice
no.
Validity period of tender
: 120 days from the date of the opening the
Physical Bid.
Contract period for completion of the : 12 (Twelve) months [Excluding Testing
work, from the date of work order
Period of Investigation].
given.
Mode of offering the tender
: Percentage Rate Tender

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

Date :

1.1 MEMORANDUM OF WORKS :

1.

General Description of work

PROVIDING

CONSULTANCY

REHABILITATION

OF

FOR

MINOR

BRIDGES IN SURAT CITY.

2.

Estimated Cost

Rs.54,00,000.00

3.

Earnest Money Deposity

Rs.54,000.00

4.

Security Deposit

Rs. 2% of Tender Amount.

(To be deducted for current bills)

5.

Time allowed for the completion of

12 (Twelve) months [Excluding Testing

work from date fixed in written order

Period of Investigation].

to commence
6.

Compensation for delayed work

As decided by Engineer Incharge &

maximum up to ten percent (10%) of the
contract price.

2.0 INSTRUCTION TO TENDERERS :

1.0 GENERAL :
1. The tenderer, shall note,
(a) that any alteration in the work specified in the said tender form of invitation to tender or the
time allowed for carrying out the work or any other conditions of any sort, shall not be
permitted.
(b) that the tenderer's quotations containing Condition(s), shall be rejected outright without
assigning any reason for the same if so required.
(c) that the tenders with technical bid and price bid in sealed covers duly completed as above,
shall be submitted by the "Registered Post" Acknowledgement". The technical and price bids
shall contain adequate cross references wherever necessary to ensure clear and proper corelations without any ambiguity.
(d) that the tenderers shall clearly understand that there will be no deviation(s) in technical
specifications or other tender conditions in the tender documents and the price-bid.
(e) that conditions if specified in the price-bid,in modifications to those conveyed in the
tender,shall render the price-bid offered as rejected, without assigning any reason.
(f) that the Consultant or his authorised representative shall invariably remain present at the time
of opening of Bids. Technical bids will be opened first. The time and date of opening. Price
Bid will be fixed by the client and will be intimated to the bidder after technical bids are
analysed and clarifications are given.
(g) The conditions given by the tenderer in technical bid shall be invariably be accompanied by
proper financial evaluation with mode of calculations, specifying the assumptions,
quantities, rates & ceiling amounts for each condition & shall also accompany the
informations on the following :
(i)

Sr. No. of item for which condition is given.

(ii)

Description of the condition

(iii)

Financial Evaluations and ceiling amount.

Scrutinity of evaluation or fresh evaluation where necessary will be done by the
competent authority, before opportunity is given to the tenderer to withdraw/modify
conditions. The evalution given by the contractor or as worked out by the officers will be
subject to further scrutiny by the client before the tenders are processed for approval &its
decision in regard to the evaluation will be final. No further opportunity shall be given to
the contractor to with draw or modify the condition at that stage as the price bid would be
5

known to all the tenderers. The client however reserves the right to negotiate further with
any or all the tenderers.
Incase the tender is conditional and the schedule as above is not given in all respects, the
tenders shall be considered in complete and may stand rejected.
(h) The Consultant must clearly understand that the rates quoted are for completed items of
work and as such includes all costs associated with labour, materials, scaffoldings, plants,
equipments, supervision, survey works, power,Water, royalties/ octroies/sales tax/Income
Tax, and other taxes including turn over/work tax, duties and any other requirements
contingent upon and needed to carry out the construction.
The income tax will be deducted from the running account bill as per rules.
(i) No claim by the Consultant for additional payment will be allowed on the ground of any
misunderstanding or misapprehension in respect of technical interpretations of conditions or
any such matter or otherwise on the ground of any allegation of fact that incorrect
information was given to him in the tender or by any person, whether in the employment of
the client or consultant or not., or of the failure on his part, to obtain correct informations.
The tenderer shall not be relieved of any risks or obligations imposed upon or undertaken by
him, under the contract, or any such ground or on the ground that he did not or could not
foresee any matter, which may in fact, effect or have affected the execution of the work.
2.

(i)The successful tenderer shall have to pay as initial security deposit at two percent of the
tender amount either in Cash or fixed deposit receipt or by Demand Draft issued in
favour of "The Municipal Commissioner, Surat Municipal Corporation, Surat" by a
scheduled bank/nationalized bank located in Surat.
(ii) If the security deposit has not paid within the 15 days from the date of work order the
penalty at the rate of 0.065% per day of the amount of security deposit will be charged
and shall be paid by the contractor along with the security deposit.

3.

The earnest money of the unsuccessful tenderers will be returned on finalization of

acceptance of the tenders received.

4.

It must be clearly and distinctly understood that the conditions of contract and specifications
shall be rigidly enforced and no relaxation on the ground of any other customs prevailing
shall be allowed.

5.

Intimations of acceptance of tender shall be given by a letter by Registered Post at the

address given below the signature of the tenderer in the bid or by hand delivery.

6. All Taxes :
The rates to be quoted by the tenderer shall be inclusive of all taxes like sale tax, income tax,
duties, etc. including such other taxes, duties, tolls, octroies, freshly levied under rules and no
claim whatsoever in this context shall be entertained.
7. Programme through net work technique :
(a) The Consultant shall furnish a complete BAR CHART considering all activities right from
the award of work to its completion and get it approved from the authority, awarding the
contract, latest within a two weeks after the work order is given. This shall form part of the
contract agreement. This programme will be reviewed by the Engineer-in-charge, in
consultation with the contractor every month and assess the shortfall and decide actions to
be taken.
(b) The Consultant shall further abide by the following instructions :
(i) that he shall associate himself fully for clarifying or evaluating schedule and also for ensuring
control or monitoring the progress of the work, as per approved Schedule from time to time.
(ii) that the Consultant shall endeavor to minimize revision of the programme as far as possible
after the work gets into the construction.
(iii) that the Consultant shall immediately inform the Engineer-in-charge whenever there is or is
likely to be, any change in his schedule.
(iv) that in case of a schedule slipage due to the Consultant's inability to perform as contracted,
the Consultant shall immediately take such action as may be necessary to bring back his
work to schedule without additional cost to the Client, either by employing over time
operations, increasing the number of shifts, capacity of equipments etc. or as directed by
the Engineer-in-charge.
8. Foreign Exchange Requirement :
It should be clearly understood that no foreign exchange sanction will be made available
for either purchase of equipments, plants, machineries, material of any kind or any other thing,
required for execution of the work. It should also be clearly understood that no request for
importing equipments, materials, plants, etc. that may be required in carrying out the work, even
from Rupee payment countries will be entertained.
9. Relation with Public Authorities :
The Consultant shall comply with all obligations arising out of legal orders and
directions that may be given to him from time to time, by any local or public authorities and shall
pay out of his own money, all charges becoming payable to such authorities.

3.0 WORKS & SITE CONDITIONS :

1. Location of the Work and approach :
The work under this contract specifications and drawings pertains to The PROVIDING
CONSULTANCY FOR REHABILITATION OF MINOR BRIDGES IN SURAT CITY for
Surat Municipal Corporation, Surat. The list of the various MINOR bridges and its technical
details are shown in the enclosure attached.
2.(i)Site Conditions :
It shall be deemed that the Consultant has satisfied himself to the nature and location of the
work, general and local conditions and particularly those pertaining to transport handling and
availability and storage of materials, availability of labour, weather conditions, that he has
estimated his cost accordingly and the client will bear no responsibility for the lack of such
knowledge of site conditions and also consequences thereof, to the tenderer. The information and
the data shown in the drawings and mentioned herein and elsewhere under the contract are
furnished for general information only and the client in no case will be held responsible for the
strict accuracy thereof or any deductions, interpretations or conclusion drawn there from by the
Consultant.
(ii) Climatic Conditions :
The climate in this region is moderately hot. The monsoon depends upon the advent of
the south west wind but the normal rainy season commences from early June and lasts upto early
October in this region. Occasionally, shower or two may be expected even earlier. There is
generally no rain beyond October though some stray showers may be experienced. The yearly
average rain fall in this area is about 60" (1500 mm.)
(iii) Housing, water supply and Drainage etc. :
No housing accomodation on hire is likely to be available in this area around the site. The
Consultant has to make his own arrangements for lands for the housing of his labourers and other
employees and for stores and field office at the site of work. Water Supply for drinking purposes
and construction purpose at the site shall also have to be arranged by the Consultant at his own
cost as may be required.
(v) Railway and Postal Facilities :
Nearest Railway Station is at Surat. A post office is also available at Surat.
3.

The Consultant will have to make his own arrangement for plants, equipments, machineries
to be used in the execution of this work well in time after award of the contract.

4.

The client may help in procuring indigenous materials of constructions if so required. The
client however does not undertake any responsibility for procuring of the same. For delay,
if any, shall not entitle him for extension of time limit for completion of work or for
compensation of any kind what so ever.

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

4.0 DECLARATION FORM :

I/We hereby declare that I/We have visited the site and fully acquainted myself /
ourselves with the local situations regarding type and quantity of materials, labour, machineries,
equipments required and the nature of obstructions likely to be met with if any, and other factors
associated with the construction of this work, before submitting this tender.

I/We hereby declare that I/We have carefully studied the conditions of contract and/or
specifications and other documents for this work as included in the tender documents and agree
to execute the same accordingly.

I/We declare that my/our near relatives / our business associates are not working under
Surat Municipal Corporation, Surat in any capacity of an engineer / or in ministerial general
staff.

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

Place :

Date :

10

5.0 GENERAL RULES & DIRECTIONS FOR THE GUIDANCE OF CONSULTANTS :

All additional conditions given in the clauses appearing herein after, shall be deemed to form
part of the contract and shall be deemed as supplementary to the same. These additional general
conditions shall be binding on the Consultant in the same manner as the terms and conditions
in this
1. All works proposed to be executed by Consultant shall be notified in a form of invitation to
tender, signed by the Authority and the tender copy will only be issued to consultant who
satisfy the requirement mentioned in tender notice.
This form will state the work to be carried out, as well as the date for submitting and opening
tenders, and the time allowed for carrying out the work; also the amount of earnest money to be
deposited with the tender, and the amount of the security deposit to be deposited by the
successful tenderer.
2.

In the event of the tender being submitted by a firm, it must be signed by each partner
thereof, and in the event of the absence of any partner, it shall be signed on his behalf by a
person holding a power-of-attorney authorizing him to do so.

3.

Receipt for payments made on account of any work when executed by a firm, will be signed
by the partner, having authority to give effectual receipt for the firm.

4.

The Tenderer who submits a tender shall fill up usual Schedule B (Price Bid) giving the
column `total' according to estimated quantities, and the rates he is willing to undertake for
each items of the work. Tenders which propose any alteration in the work specified in the
said form of invitation to tender, or in the time allowed for carrying out the work, or which
contain any other conditions of any sort, will be liable to rejection. Tenders (Price Bid)
shall have the name of the work written outside the envelope.

5. The client or his duly authorized agent, will open online price-bids received, in the presence
of any intending Consultants who may be present at the time. In the event of a tender being
accepted, the Consultants shall thereupon, for the purpose of identification. Sign copies of the
specifications and other documents. In the event a tender being rejected the deposit will be
refunded on application.
6.

The client shall have the right to reject all or any of the tenders without assigning any
reasons.

7. No receipt, for any payment alleged to have been made by a Consultant regarding any matter
relating to this tender or the contract, shall be valid and binding on client unless it is issued
and duly signed by the Engineer in Charge.
8.

Under no circumstances shall any Consultant be entitled to any claim for enhanced rates for
any items or materials used for this contract.
11

9. The work shown in the tenders are tentative and no claim shall be entertained for any work if
not executed or if the work increased up to 100% provided total cost shall not increased by
tendered amount plus 5%.

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

Place :

Date :

12

6.0 List of the various MINOR bridges:Sr. No.

1
2
3
4
5
6
7
8

Name of Bridge
Chauta bridge on Chowk Station road.
Bridge across creek near Ved Darwaja in Katargam.
Bridge across Bhedvad khadi near BRC Colony on Surat- Navsari road.
Bridge across creek near Varachha water works on Varachha main road.
Bridge across creek near Bamroli (Dr.Hedgewar Bridge)on 120 ft wide road.
Bridge across creek near Chimni Tekra opp. Kinnary cinema.
Bridge across creek near Palia Ground-1(Bharimata)

12

Bridge Across Meethi Khadi Near Dumbhal tenement

Bridge across local creek near Palia Ground-2 (Bharimata)
Bridge across Kanakara Khadi joining Udhana village area Daudnagar society and
Devchandnagar Industrial Estate area in Udhna.
Bridge across Kanakara Khadi joining Udhana Industrial Estate and Bhathena Industrial
area.
Bridge across Kankara Khadi near South Zone Office (Revanagar) Udhna.

13

Bridge across Creek/Canal at Varachha-Sarthana road

14

Bridge across Kankara Khadi behind Jivan Jyot Cinema, Udhna.

15
16
17
18

Bridge across Kankara Khadi near Jivan Jyot Cinemaon Udhna Navsari road udhna
Bridge across Kankara Khadi near APMC market on Surat - Bardoli road , Puna
Bridge across creek near Archana Vidyalaya, Karanj, Varachha.
Bridge across Bhedwad Khadi Joining Pandesara G.I.D.C. and Pandesara housing
board.Udhna
Widening of underpass at Railway Culvert No. 441 (Anjana)

9
10
11

19
20
21

Widening of underpass at Railway Culvert No. 451 (Ashvinikumar)

Bridge across creek near Sarthana Drainage pumping on Wel Come gate - Vraj Chowk
Junction road in Sarthana.

22

Underpass across Ring road near Textile market

23

Underpass across Varachha main road near Baroda pre stress and Mohanbaug society

24

Bridge across Koyali khadi near Railway culvert No.441(Anjana) and Raghukul Text.
market.
Existing two lane bridge across creek near Parvat drainage pumping station in Parvat.
Bridge across creek near Dhanlaxmi Society (B/h, BRTS Route) Joining Sarthana &
Simada.
Bridge across creek near Harekrishna sports complex joining Sarthana & Simada.

25
26
27

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

13

7.0
1.

IMPORTANT INSTRUCTION TO CONSULTANT:

Affix lest

Specimen

Signature

of

the

Consultant
2.
1

Specimen signature of all partners incase of partnership agency.

1. __________________________

Submission of Registered

2. __________________________

Agreement is compulsory

3. __________________________

in case of partnership agency.

4. __________________________
1.

The Photograph and specimen signature of Consultant will be cross checked, whenever
consultant receives payment in Account Department of SMC.

2.

The specimen signature of consultant will be cross checked by Account Department of

SMC, in case of representative of Consultant along with letter of authority of a person
who signed an agreement, receives payment.

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

14

8.0 ADDITIONAL / GENERAL CONDITIONS :

8.1 ADDITIONAL CONDITIONS OF CONTRACT :
All additional conditions given in the clauses appearing herein after, shall be deemed to form
part of the contract and shall be deemed as supplementary to the same. These additional
conditions shall be binding on the Consultant in the same manner as other terms and conditions
in this contract.
Clause 1.
The person / persons whose tender may be accepted (thereinafter called the Consultant,
which expression shall unless
excluded by or repugnent to the context include his heirs,
executors, administrators and assignees) shall (within 10 days of the receipt by him, the written
intimation regarding acceptance of his/their tender) deposit with Engineer in charge in Cash /
D.D. security deposit to The Commissioner,Surat Municipal Corporation, Surat. in Sums
sufficient to make up the full security deposit, specified in the tender and sign the contract
agreement. Where after work order for commence exention of the work so contracted will be
given by the client.
If the amount of the security deposit to be paid within the period specified above is not paid, the
contract, already accepted shall be considered as cancelled and his EMD shall stand forefeited. In
case of other tenderers, whose tender is not accepted, Earnest money deposit lodged by him shall
be refunded by the client after acceptance of the tender and receipt of security deposits from the
tenderer whose tender is accepted.
The security deposit of the tenderer whose tender is accepted shall be refunded, after the work is
completed and detail is submitted by the Consultant & after deducting dues, if any, liable to be
recovered from the Consultant under the terms and conditions of this contract.
Clause 2
In any case in which under any clause or clauses under this contract, the Consultant shall
have tendered himself liable to pay compensation amounting to the whole of this security
deposit (whether paid in one sum or deposited by instalments) or in the case of abandonment of
the work owing to serious illness or death of the Consultant or any other cause,the Engineer
in charge on behalf of the client, shall have power to adopt any of the following courses, as he
may deem best suited to the interest of the work.
(a) To rescind the contract (of which recission notice in writing to the Consultant under the
hands of the client shall stand conslusive evidance and in that case security deposit of the
Consultant shall stand forefeited and be absolutely at the disposal of client.
(b) To employ labours paid by client and to supply materials to carry out the works, or any part
of the work debiting to the Consultant, the cost of such labour and price of materials (as to
the correctness of which cost and price the certificate of Engineer in charge, shall be final
and conclusive against the Consultant) and crediting him with the value of the work done,
in all respects in the same manner and at the same rates as if it had been carried out by the
15

Consultant under the terms of this contract and in that case the certificate of the Engineer
in charge as to the value of the work done shall be final and conclusive against the
Consultant.
(c) If the Consultant is an individual or proprietary concern and the individual or the proprietor
dies, then unless the accepting authority is satisfied that legal heirs representatives of the
individual Contractor or of proprietary concern, are capable of carrying out and complete the
contract, the accepting authority shall be entitled to cancel the contract as to its in completed
part by forfeiting the security deposit under (Cl-3(a)) without Client being in any way liable
to payment of any components to heirs of the deceased Consultant on account of the
cancellation of the contract. the decision of the client that the legal representatives.
Clause 3.
The Consultant shall not assignor sublet without written approval of the Engineer in
charge, the work contracted and if the Consultant shall assign or sublet his contract
or attempt to do so, or become insolvent or make any composition with his
creditors, or, attempts to do, for the engineer in charge may, by notice in writing,
rescind the contract. Also, if any bribe, gratuity gift, loan, perquisite, shall either
directly or indirectly be given, promised, or if offered by the Consultant, or any of
his servants or agents to any public office or person in the employment of client in any
way relating to officer or employment, or if any such officer or person shall become
in any way, directly or indirectly interesed in the contract, the engineer in charge
may by giving notice in writing rescind the contract.
In the event of contract being rescinded, the security deposit of the Consultant
shall thereupon stand forfeited and absolutely at the disposal of the client and the same
consequences shall arise as if the contract had been rescinded under clause 2 hereof
and in addition, the Consultant shall not be entitled to recover or be paid for any work
for actually performed under the contract.
Clause 4. The time allowed for carrying out the work as entered in the tender shall
strictly be observed by the Consultant and shall be reckoned from the date on which
the order to commence work is given to the Consultant.
The work shall, throughout the stipulated period of the contract, be proceeded with all
due diligence (time being deemed to be the essence of the contract on the part of the Consultant)
and the Consultant shall pay as compensation an amount equal to zero point Two percent of
the amount of the contract value of work as shown in the tender or such smaller amount as
the Engineer in Charge may decide for every day that the work remains uncommented or
unfinished during / after the scheduled period of construction as specified under para 2.1.7 of this
document. And further to ensure good progress during the execution of the work, the Consultant
shall be bound, in all cases in which, the time allowed for any work exceeds one month, to
complete parts of the work during the period shown in the attached memorandum.
In the event, the Consultant fails to comply with these conditions, he shall be liable to pay
as compensation, the amount mentioned above for every day that the due quantity of work
16

remained incomplete, provided always that the total amount of compensation to be paid under
the provision of this clause, shall not exceed 10 percent of the contract value of the work as
shown in the tender.
Clause 5. If the progress of any particular portion of the work is unsatisfactory, the Engineer in
charge shall not withstanding general progress of the work is satisfactory in
accordance with clause be entitled to take action under cl. 2(a),2(b) and 2(c) above
after giving 10 day's notice in writing to the Consultant, The Consultant will have
no claim for compensation for any loss, sustained by him owing to such action.
Clause 6. The Engineer in charge shall have power to make any alteration in, or addition to
the original specifications, drawings, designs and instructions that may appear to
him to be necessary or advisable during the progress of the work, and the
Consultant shall be bound to carry out the work in accordance with any instructions
in this connection which may be given to him in writing signed by the engineer in
charge and such alternation shall not invalidate the contract.
Any additional work which the Consultant may be directed to do in the manner
above specified as part of the work, shall be carried out by the Consultant on the
same conditions in all respect on which he agreed to do the main work and at the
same rates as are specified in the tender for the main work.
If the additional and altered work includes any case of work for which no rates is
specified in this contract, then such case of the work shall be carried out at the rates
mutually agreed.
If the additional or altered work for which no rate is entered in the schedule of
rates in question is ordered to be carried out before the rates are agreed upon, then the
Consultant shall within seven days of the date of receipt by him of the order to carry out
the additional work, inform the engineer in charge of the rate which he intends to charge
for such class of work and if the engineer in charge does not agree to this rate, he shall
by notice in writing be at liberty to cancel his order to carry out such class of work and
arrange to carry it out in such manner as he may consider advisable, provided always
that if the Consultant shall commence the work or incur any expenditure in regard there
to, before the rates shall have been determined as lastly in herein before mentioned,
then in such case, he shall only be entitled to be paid in respect of the work carried out
or expenditure incurred by him prior to the date of the determination of the rates as
aforesaid according to such rate or specified rates as shall be fixed by the engineer in
charge. In the event of a dispute, the decision of the client will be final.
Where, however, the work shall have to be executed according to the designs,
drawings and specifications recommended by the Consultant and accepted by the
competent authority, the alteration above referred to, shall be within the scope of such
designs, drawings and specifications contained in the tender.

17

The time limit for the completion of work shall be extended in the proportion that the increase in
its cost occasioned by alterations or additions to the cost of the original contract work, and the
certificate of the engineer in charge as to such proporations shall be conclusive.
Clause 7.If at any time after the execution of the contract documents, the engineer in charge
shall for any reason whatsoever require the whole or any part of the work as specified
in the tender, to be stopped for any period or shall not require the whole or part of the
work to be carried out at all or to be carried out by the Consultant, he to shall give
notice in writing of this fact to the Consultant who shall thereupon suspend or stop,
the work totally / partially, as the case may be. In any such case, except as provided
hereunder, the Consultant shall have no claim to any payment or compensation
whatsoever on account of any profit or advantage which he might have derived from
the execution of the work in full but which he did not so derive in consequence of the
full amount of the work not having been carried out, or on account of any loss that he
may be put to on purchase or for unemployment of labour recruited by him, he shall
not also have any claim for compensation by reason of any alteration having been
made in the original conditions of contract specifications, drawings, designs and
instructions involving any curtailment of the work from that originally contemplated.
Clause 7-A. The Consultant shall not be entitled to claim for any compensation for the loss
suffered by him on account of any delay in his procurement of required materials
of construction for the completion of the work, where such delay is caused by the
followings.
(1)
(2)
(3)
(4)

Difficulties relating to the supply of Railway Waggons

Force Majeure.
Act of God.
Act of the Nation's enemies or any other reasonable cause beyond the control of
client.

The client may consider to grant such extension of time for the completion of the work
as may be considered reasonable, in accordance with the circumstances of the case but no
compensation for any extra cost shall be considered on this account. The decision of the client as
to the extension of time for such contingency shall be accepted as final by the Consultant.
Clause 7-B.The quantities shown in the tender are approximate and no claim shall be
entertained for quantities of work executed being less or more than that entered in
the tender.
Clause 8. Under no circumstances whatsoever, shall the Consultant be entitled to any
compensation from client on any account, unless the Consultant shall have submitted
a claim in writing to the Engineer in charge within one month of cause of such
claim occuring.

18

Clause 9. If at any time before the security deposit is refunded to the Consultant, it shall
appear to the engineer in charge or his subordinate in charge of the work that any
work has been executed.
Clause 10. The Consultant shall be responsible for and shall pay compensation to his workmen
payable under the workmen's compensation Act 1923 (VIII of 1923) or any statutory
modification thereof for injuries caused to workmen. As per the provision under sub
section (1) of section (12), read with such section (2) of the said act, such
compensation shall be recovered from the Consultant, if such compensations are paid
directly by the client.
Clause 11. All sums payable by a Consultant by way of compensation under any of the
conditions shall be considered as a reasonable compensation to be applied to,as
required by the client, shall be without reference to the actual loss, damage sustained
and whether any damage has or has not been sustained.
Clause 12. Quantities shown in the tender are approximate and no claim shall be entertained
for quantities of work executed being either more or less then those entered in the
tender of estimate.
Clause 13. No compensation shall be allowed for any delay caused in the starting of the
work on account of unavailability of land and in the case of clearance of the site
etc or for any other delay whatsoever for not starting the work.
Clause 14. No compensation shall be allowed for any delay in execution of the work on
account of water standing in borrow pits or compartments, if any before taking up
execution of open foundations.
Clause 15. The expression "works" or "work" where used in these conditions shall, unless
there be something in the subject or context repugnant to such construction be
construed to mean the work or works, contracted to be executed under or in virtue
of the contract, whether temporary or permanent, and whether original, altered,
substituted or additional.
Clause 16. The Consultant shall not enter upon or commence any portion of work except with
the written authority and instructions of the engineer in charge or of his
subordinate in charge of the work. Failing such authority the Consultant shall
have no claim to ask for measurements of or payment for any such work done if
any.
Clause 17. All works to be executed under the contract shall be executed under the directions
and subject to the approval in all respects of the Engineer in charge or his
authorised agent who shall be entitled to direct at what point or points and in
what manner they are to be commenced, and from time to time throughout the
construction.

19

Clause 18. All works under this contract in course of execution or executed in pursuance of
the contract, shall at all times be open to the inspection and supervision of the
engineer in charge and his representative and the Consultant shall at all times during
the usual working hours, and at all other times at which reasonable notice of the
intention of the engineer in charge or his subordinates to visit the work shall have
been given to the Consultant, either himself be present to receive orders and
instructions, or have a responsible agent duly accredited in writing, present for that
purpose. Orders given to the Consultant's duly authorised agent shall be considered
to have the same force and effect as if they had been given to the Consultant himself.
Clause 19. In case of any class of work for which there are no specifications, such work shall
be carried out in accordance with the State, P.W.D. specifications I.S. codes practice.
In the event there are no such specifications, the work shall be carried out in all
respects in accordance with the instructions and requirements of the Engineer in
charge.
Clause 20. The Consultant is to set out and give levels for the execution of the work. He will be
responsible for the accuracy of the same. He is to provide and maintain, measuring,
surveying instruments including steel tapes, theodolite and dumpy level at all times,
for carrying out the work properly as required and for the use of Engineer in charge
and his representative including skilled attendents, for checking up the work so done
with these instruments in execution.
Clause 21. On completion, all works must be cleaned of debris and rubbish removed
including surplus materials and other accumulations not used, as may be directed by
the Engineer in charge and every part of the work is left shall be in a clean and
orderly condition.
Clause 22. The Consultant shall provide, erect and maintain proper sheds and buildings for
temporary office.
Clause 23. The Consultant shall permit the execution of the work not provided for in the tender
by artists; tradesman or others engaged by the client. The Consultant shall allow all
reasonable facilities and the use of his scaffoldings and water for the execution of
such works except by special arrangement with the client.
Clause 24. If the Consultant or his workmen; or servants shall break, deface, injure or destroy
any part of structure where they may be working, or any building, road, fence
enclosure of grass land or cultivated ground running continuous to the premises on
which the work of any part thereof is being executed, or if any damage shall be
done to the work for any cause what so ever while it is in progress or any
imperfection become apparent in it, the Consultant shall make good the same at his
own expense, or in default, the engineer in charge may cause the same to be made
good by other workmen and defray the expenses(for which certificate of engineer
in charge shall be final) from any sum that may be due or thereafter became due, to

20

the Consultant, or from his security deposit or from the proceeds of sale thereof or
of a sufficient portion thereof. as may be decided by the engineer in charge.
Clause 25. The Consultant shall procure at his own cost all materials of construction including
plant, machineries tools, appliances implements, ladders, cords, tackle, scaffolding
and any temporary works which may be required for the proper execution of the
work, in the original; altered or substituted form, and whether included in these
specifications or, other documents forming part of the contract or referred to in
these conditions or not and which may be necessary for the purpose of satisfying or
complying with the requirements of the Engineer in charge as to any matter on
which under these conditions, heis entitle to be satisfied, or which he is entitled to
require together with carriage therefore, to and from the work.
The Consultant shall also supply without charge requisite number of persons
with the means and materials necessary for the purpose of setting our works and
counting, weighing and assisting in the measurements of, examination time to time,
of the work or the materials. Failing this, the same may be provided by the
engineer in charge at the expenses of the Consultant and the expenses may be
deducted from any money due to the Consultant under the contract, or from
his security deposit or thro' proceeds of sale of aforesaid materials, or of a
sufficient portion thereof.
The Consultant shall provide all necessary fencing barricades and lights signals
required to protect the public from accident; and shall also be bound to bear the
expenses of every suit, action or other legal proceedings, at law, that may be
brought by any person for injury sustained owing to negligence of the above
precautions, and to pay damages and costs which maybe awarded in any such suit,
action or proceedings, to any such person or persons or which may with the
consent of the Consultant be paid in compromising any such claim by any
such persons etc.
Clause 26. Compensation for all damages done intentionally or unintentionally
by
Consultant's labourers whether in or beyond the limits of client's for property shall
be estimated by engineer in charge subject to the decision of the client on
inappeal be final and the Consultant shall be bound to pay the amount of the
assessed compensation on demand, failing which the same will be recovered from
the Consultant as damages from the security deposit or deducted by the Engineer in
charge from available dues to the Consultant or the dues that may become payable
under this contract.
The Consultant shall bear all expenses of defending any action or other
legal proceedings that may be brought by any person, from injury sustained by him
owing to negligence in exercising precautions to prevent the same including spread
of fire etc. He shall also pay any damages and costs that may be awarded by the
court, in consequence thereof.

21

Clause 27. When the estimates on which a tender is framed includes lumpsums in respect of
parts of the work, the Consultant shall be entitled to payment in respect of these
items of works involved or the part of the work in question at the same rates as are
payable under this contract of such items or if the part of the work in question is not
in the opinion of the engineer in charge capable of measurement, the engineer in
charge may at his discretion, pay lump sum amount entered in the estimate and the
certificate in writing of the engineer in charge shall be final and conclusive under the
provision of this clause.
Clause 28. Payment to Consultants shall be made by cheques drawn on any Bank at Surat.
Provided the amount exceeds Rs. 10. Amount not exceeding Rs. 10 will be paid in
cash.
Clause 29. If the Consultant shall desire an extension of the time for completion of the work
on the ground of his having been unavoidably hindered in its execution or on any
other ground, he shall apply in writing to the Engineer in charge within 30 days
from the date on which he was hindered as aforesaid or on which the cause for
asking for extension occured. The Engineer in charge if in his opinion, considers
that there are reasonable grounds for granting an extension, may refer to client for
considering grant of such extension being necessary or proper. The decision of the
client in this matter shall be however final.
Clause 30. On completion of the work, the Consultant shall be furnished with a certificate by
the Engineer in charge of such completion but no such certificate shall be given nor
shall the work be considered to be complete until the Consultant shall have removed
from the premises on which the work shall have been executed all scaffolding,
surplus materials, debris and shall have cleaned dirt from all components or other
parts of structures in or upon which the work has been executed, or of which he may
have had possession for the purpose of executing the work, nor until the work shall
have been measured by the engineer in charge or where the measurement have been
taken by his subordinates until they have received the approval of the engineer in
charge, (the said measurement being binding and conclusive to the Consultant). and
the Consultants have corrected defects, if any, observed during the defect liability
period.
If the Consultant fails to comply with the requirements of this clause as to the
removal of scaffolding, surplus materials and debris and cleaning off dirt on or
before the date fixed for the completion of the work and handing over to the engineer
in charge, the latter may at the expense of the Consultant remove such scaffoldings,
surplus materials debris etc and dispose off the same as he thinks fit and clean off
such dirt as aforesaid; and the Consultant shall forthwith pay the amount of all such
expenses so incurred, but shall have no claim in respect of any such scaffoldings or
surplus materials etc. as aforesaid except for any sum actually realized by the sale
thereof, less the cost of fulfilling the requirements and any other amount that may be
done for the Consultant.

22

Clause 31.(A) No work shall be carried out on sundays and corporation Holidays and no work
shall be carried out before and after office hours, Except with the special
permission of engineer in charge in writing previously obtained and with holding
such permission shall be no ground of complaint on the part of Consultant for
cause for compensation of them. Working period shall be maximum eight (8)
hours per day. More over a six hours work at night will be considered to days
work. It should be distinctly under stood that the granting of permission to work
before or after duty hours and to work on Sunday and holidays will be entirely at
the discretion of the engineer in charge and can not be claimed by the Consultant
as a matter of right and the refusal to grand such permission will be not be set up
as a ground or for not completing the work within the contract period.
Clause 32. (i) No Consultant shall employ any person who is under the age of 18 years.
(ii) The Engineer in charge or his agent is authorised to remove from the work any
person or animal found working which does not satisfy these conditions and no
responsibility shall be accepted by the client/Engineer in charge for any delay
caused in the completion of the work by such removal.
(iii) The Consultant shall pay wages as per Govt. rate to the workman employed by
him in the contract undertaken by him.
In the event of any dispute arising between the Consultant and his workmen on the
grounds that the wages paid are not fair, reasonable and as per Govt. rules, the dispute shall be
referred to without delay to the Engineer in charge who shall decide the same and in the event
the Consultant filles to make payment to workman as per minimum wages act the client shall pay
the same to the workmen or labourers as may be required and the amount so paid by the client
will be recovered from the Consultant from his dues outstanding with the client and including
security deposits to be paid by client after completions of the work. The decision of the Engineer
in charge shall be conclusive and binding on the Consultant but such decision shall not in any
way affect the conditions in the contract regarding the payment to be made by client at the
accepted tender rates.
Clause 33. The Consultant shall make his own arrangement for drinking water facilities for the
labourers employed by him and also for the construction of the work as may be
required. If the Consultant fails to comply with this provision, the Engineer in charge
shall give notice in writing to comply with this requirement and if the Consultant
does not act to provide this facility within ten days, the Engineer in charge shall
thereupon make such arrangement at the cost of the Consultant.
The Consultant shall provide amenities of proper sheds and shelters to the workers or
laborours and their families on this work well before the work is taken in execution. If the
Consultant fails to provide shade and shelter, the Engineer in charge shall provide the same at the
cost of the Consultant.

23

Clause 34. Any Consultant who does not accept all these conditions as above shall not be
allowed to tender this work.
Clause 35. The clause headings under margin in these conditions are for purpose of reference
only and are not to be deemed to form part of this contract.
Clause 36. Disputes if any,
shall be discussed and mutually settled and in case of
disagreement, the same shall be referred to Commissioner/Standing committee.
After refering to Commissioner/Standing committee if the said dispute is not
solved, the same shall be referred to the court subject to Surat juridictian only.
Clause 37. The rate / rates to be quoted by the Consultant must be inclusive of sale-tax, octrois,
works /contract tax, insurance or any other tax inforce.
Clause 38. SPECIAL CLAUSES REGARDING REFUND/RECOVERY OF
ADDITIONAL SECURITY DEPOSIT :

EXCESS/

(1) In case the total amount of work done is less than 5% of the contract value, prorata S.D. to
that extent shall be refunded to the Consultant while releasing the payment of final bill. In
short the S.D. to be retained by the corporation after payment of final bill shall be equal to
2% of the amount of final bill as per prevailing norms or as per the norms decided from time
to time.
(2) The additional Security Deposit shall be recovered from the running bills when the total
amount of work done by the Consultant upto the running bills under consideration is more
than 5% of the contract value. However, such S.D. Shall be recovered in round figure of Rs.
1000/- shall be rounded off to the nearest multiple of Rs. 25000/-. Such additional Security
Deposit (4% of the additional amount) shall be recovered for the work amounting to Rs. 5/lacs or more.
Clause 39. If the Consultant fails to complete the work and the commissioner on behalf of the
corporation takes actions in accordance to clause 2(a) or (b) or (c) of the contract, in
such cases, the remaining work has to be carried out by advertising the tender for
the remaining work and the whole administrative process right from inviting the
tenders to finalising the tender etc. will have to be carried out SMC.
For this, repetitions a fixed amount of Rs. 1,000/- shall be recovered from the original
Consultant towards the cost of re-advertisement and other administrative charges incurred by the
department in finalizing the contract for the remaining work. In case however a separate
advertisement is issued for a single work, actual cost of advertisement shall be recovered. Such
recovery shall be in addition to the recoveries to be made under clause - 2 of such other relevant
clauses.
Clause 40. No price escalation shall be paid by Surat Municipal Corporation in any case.

24

Clause 41. Termination Of The Contract:

1. If the Contractor finds it impracticable to continue operation owing to Force Majeurce
reasons or for any reason beyond his and/or the Municipal Commissioner find sit
impossible to continue operation then prompt notification in writing shall be given by
the party affected to the other.
2.

If the delay or difficulties so caused cannot be expected to cease or become

unavoidable or if operations cannot be resumed within six (6) months the either party
shall have the right to terminate the contract upon ten (10) days written notice to the
other. In the event of such termination of the contract, payment to the Contractor will
be made as follows:
(a) The consultant shall be paid for all works approved by the Engineer and
other legitimate expenses due to him.

for any

(b) If the Municipal Commissioner terminates the Contract owing to Force Majeure
or due to any cause beyond its control, the contractor shall additionally be paid
for any work done during the said six (6) months period including any financial
commitment made for the proper performance of the Contract and which are not
reasonable defrayed by payments under (a) above;
(c) The Municipal Commissioner also release all bonds and guarantees at its disposal
except in cases where the total amount of payments made to the contractor
exceeds the final amount due to him in which case the contractor shall refund the
excess amount within Sixty (60) days after termination and the Municipal
Commissioner thereafter shall release all bonds and guarantees. Should the
contractor fail to refund the amount received in excess within the said period
such amounts shall be deducted from the bonds or guarantees provided.
3. On the termination of the contract for any cause the contractor shall see the orderly
suspension and termination of operations, with due consideration to the interests of
the Municipal Corporation with respect to completion, safeguarding or storing of
materials procured for the performance of the contract and the salvage and resale
thereof.
Clause 42. Breach Of Contract By Contractor:
If the contractor fails to perform the work under the contract due diligence or shall refuse
or neglect to comply with instruction given to him in by the Engineer in accordance with the
contract, or shall contravene the provisions of the contact, the Municipal Commissioner may
have notice in writing to the contractor to make good such failure, neglect or contravention.
Should the Contractor fail to comply with such written notice within twenty eight (28) days of
receipt, if the Municipal Commissioner shall think fit, it shall be lawful for the Municipal
Corporation, without prejudice to any other rights, the contractor may have under the contract, to
terminate the contract for all or part of the works, and to make any other arrangements it shall
25

deem necessary to complete the work outstanding under the contract at the time of termination.
In this event subletting of work and Sub-Contracts for Temporary works etc. hereof shall be
invoked and the performance Bond shall immediately become due and payable to the Municipal
Commissioner the value of the work done on the date of termination and not paid for shall stand
forfeited to the Municipal Corporation and the Municipal Corporation shall have free use of any
works which the contractor may have at the site at the time of termination of the contract.

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

26

9.0 TERMS OF REFERENCE AND ITEM WISE SPECIFICATIONS

Period :
i. Mobilization 10 Days From the date of issue of work order.

ii. Visual inspection and test 30 days from Sr no.(i)

iii.

Submission of final report of inspection and schedule of field test and laboratory test
investigation to be carried out by client (SMC)- 20 days from ii.

iv.

Submission of draft tender documents to carry out field test and /or laboratory test and
/or investigation at site (to be carried out by SMC)- 30 days from (iii).

iv.

Preparation and submission of draft repair/rehabilitation plans for each bridge on the
basis of details investigation from field tests and/or laboratory tests and /or
investigation carried out by SMC 30 days from the submission of test investigation
report to the design consultant.

v.

Submission of final rehabilitation report for each bridge 30 days from approval of
draft rehabilitation plans.

vi.

Submission of the cost estimates with tender documents for execution of rehabilitation
work of each bridge 30 days from approval of final rehabilitation plan.
Scrutinize of received tenders of rehabilitation of bridges work.
Periodic site visit of rehabilitation of bridges work..

vii.
viii.

Scope of services for condition survey and repair plan

In view of above the services for detailed field inspection, elements of distress, documenting
results of investigation, proposed for remedial measures/repairs/strengthening and rehabilitation
works for cost estimate, preliminary, final reports, working drawings etc. complete.

1. The consultant shall have to make their own arrangement for inspection, taking photography
etc. of MINOR Bridge as per list attached. For the same Surat Municipal Corporation shall
not pay any extra charges (i.e. consultant shall have to quote their rates including the cost of
labours skilled or unskilled required, tools, plant, boats, machinery equipments, inspection
platform etc. required to carryout work as details above. The rates also include charges of
loadging, boarding, travelling, etc. incurred by consultant and his representative while
visiting the site.)

27

2. Detail inspection of the bridge structure from inside/outside/ underneath and mapping of the
defects.
3. Dimensional and geometric survey of the structure including study of the levels/deflection of
the structure all important points/locations and as directed by Engineer-in-charge.
4. The consultant shall have keep one office within Surat City facilities like Computer, internet
etc. with one technical person having minimum qualification of Diploma Civil Engineer
having experience of 1 Year of civil field and AUTOCAD. Office shall kept operative field
submission of all details working drawings required for execution of all rehabilitation work.
5. The Consultant shall submit two sets of all As built drawings properly binding with plastic
cover in soft and had copy to S.M.C. within 1 months from completion of rehabilitation of
respective bridge.
6. Field testing and investigation of various tests to be carried out shall not be in the scope of the
consultant in-short field test and laboratory test shall be carried out by SMC through expert
laboratory approved by Govt. or Semi Govt.
7. The field and laboratory tests shall be taken and inspected in the presence of Consultant
representatives.

10. Field testing and investigations

Field testing and investigation of various tests to be carried out shall not be in the
scope of the consultant in-short field test and laboratory test shall be carried out by SMC
through expert laboratory approved by Govt. or Semi Govt.
The Consultant may suggest the following test to be carried out and/or suggest over
and above the test mentioned below:
(i) Rebound hammer test for establishing the present strength of concrete.
(ii) Carbonation test to determine the depth of senctration of carbon dioxide in concrete.
(iii) Drill dust sample and laboratory test like pH, alkanity, sulphate, chlorine contain etc.
complete.
(iv) Ultrasonic pulse velocity tests at location as directed by Engineer-in-charge shall be taken at
appropriate locations.
(v) Half cell potential tests to determine the current stage of corrosion and potential for on going
corrosion.
(vi) Concrete resistivity test : The test shall be carried out at locations directed by the Consultant.

28

(vii) Core Test : The core of concrete for various component of bridge as directed by the
Consultant to determine existing concrete strength etc.
(viii) Concrete Metal Cover Test : These tests shall be carried out to establish the depth of cover
in various structural member of bridge and its adequacy.
(ix) Chemical analysis of river water near bridge. The samples of water near bridge shall be
taken by the consultant. The samples shall be tested in Government approved laboratory or
as directed by Engineer-in-charge.
The above tests are indicvative consultant may suggest other test also the same shall be carried
out by S.M.C. through experts laboratory of Government or Semi Government or agency
approved by Government or Semi Govt. The S.M.C. shall have to submit the results of tests
carried out by approved laboratory for each bridge to the consultant. After all test are carried out
and analysised detail report of testing and inspection shall be submitted.
11. SCOPE OF WORK
(a) Based upon the detail inspection of bridge structure from outside/inside/underheath and
mapping of defects, dimensional and geometric survey of the structure including study of the
levels/defections of the structure, also report of various tests carried out by S.M.C., carryout
design check and prestress losses and suggest repair/remedial measures for strengthening and
rehabilitation taking into consideration the present state of the art and submit preliminary report
in 3 sets for each bridge .
Preliminary report shall cover :
(i) Introduction (ii) Brief History (iii) Work plan and time schedule (iv) Composition of team
personel and task assigned to each team (v) conclusion (vi) Enclosures.
(b) Prepare and submit preliminary cost estimate on the basis of rate available as per S.O.R. or
not available in S.O.R. then as per market rate with proper rate analysis for the remedial
measures/strnegthening of each bridge.
(c) Prepare and submission of final report in 05 copies. Final report shall cover the
following:
The Consultant shall prepare final rehabilitation plan of each bridge work for period of 15
years & shall have to take into consideration & commit that no major rehabilitation / repair work
will be required for the particular bridge for minimum 15 years from approved of rehabilitation
plan.
(i) Introduction (ii) Brief History (iii) Details of tests carried out interpretation of tests etc.
(iv) Proposal for repairing and rehabilitation (v) Preliminary cost estimate for remedial
measures/strengthening of bridge (vi) Conclusion (vii) Enclosures.

29

(d) Prepare and submit detail measurements for each item with rate analysis in soft and hard
copy.
(e) Prepare and submit Draft Tender paper with Bill of Quantity in Two sets including preparing
specification for all items of work to be executed with terms and conditions of contract.
(f) After D.T.P. are approved by S.M.C. final tender sets in 03 Copies shall be submitted to
S.M.C. by the Consultant. If any extra tender set is required by S.M.C. same shall be paid at
rate of Rs.500/- per set.
(g) Prepare and submit final detailed working drawings required to execute the work. Working
drawing shall be submitted in 03 sets with proper binding. During execution if any change is
made and drawing is revised consultant shall not be paid for such revised drawing
submission. The consultant shall submit in soft copy of all working drawings to S.M.C.
(h) The consultant shall submit soft copy of final report and final tender set.
(i) Consultant shall submit detail design calculations, if required.
(j) Consultant will suggest time limit required to execute the work of rehabilitation and also
period for closure of bridge during execution.
(k) The consultant shall submit final AS BUILD drawings of all bridge work in 1 external
hard disc to S.M.C.
MODE OF PAYMENT:
(i)
(ii)

Submission of details report for visual inspection and Schedule of 20% of sanctioned Fee.
field and laboratory test to be carried out for each bridge
Preparation and submission of tender document for all bridges
10% of sanctioned Fee.

(iii)

Completion of various investigation test by investigating agency

5% of sanctioned Fee.

(iv)

Preparation and submission of Final Report

15% of sanctioned Fee.

(v)
(vi)

Submission of repair plan including tender documents and 25% of sanctioned Fee.
specification and Schedule of Quantity etc.
Submission of detail working drawing for execution of each work
10% of sanctioned Fee.

(vii)

Evolution of the tender received and award of work

5% of sanctioned Fee.

(viii) With the progress of work at site till completion of the work

10% of sanctioned Fee.

TOTAL 100% of sanctioned Fee.

Note :- If the execution work of any MINOR Bridge could not be start by S.M.C. within
one year from date of finalization of final report by S.M.C. Consultant shall be relieved from
this work and balance payment i.e. 15% of fees shall not be paid to the Consultant.

EXECUTIVE ENGINEER (Bridge),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

30

SITE APPRECIATION
The bridge is to be inspected by Consultants in order to obtain first hand information
about the condition of the bridge to the extent that it could be obtained by means of a visual
inspection. The preliminary inspections is to be carried out by the consultant in order to note any
distress or damage caused by the aggressive environment prevailing at the site and by any other
factors.

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

Place :
Date :

Note : In list of rehabilitation of minor bridges in surat city, Sr. No. 21, 25, 26, 27 technical
details is not available with bridge cell. So, consultant has to visited personally to
those bridges and collect the details.

31

PROVIDING CONSULTANCY FOR REHABILITATION OF MINOR BRIDGES IN

SURAT CITY.
Sr. No.

Name of Bridge

Chauta bridge on Chowk Station road.

2
3
4
5
6

Bridge across creek near Ved Darwaja in Katargam.

Bridge across Bhedvad khadi near BRC Colony on Surat- Navsari road.
Bridge across creek near Varachha water works on Varachha main road.
Bridge across creek near Bamroli (Dr.Hedgewar Bridge)on 120 ft wide road.
Bridge across creek near Chimni Tekra opp. Kinnary cinema.

Bridge across creek near Palia Ground-1(Bharimata)

Bridge Across Meethi Khadi Near Dumbhal tenement

9
10

12

Bridge across local creek near Palia Ground-2 (Bharimata)

Bridge across Kanakara Khadi joining Udhana village area Daudnagar society and
Devchandnagar Industrial Estate area in Udhna.
Bridge across Kanakara Khadi joining Udhana Industrial Estate and Bhathena Industrial
area.
Bridge across Kankara Khadi near South Zone Office (Revanagar) Udhna.

13

Bridge across Creek/Canal at Varachha-Sarthana road

14
15
16
17

Bridge across Kankara Khadi behind Jivan Jyot Cinema, Udhna.

Bridge across Kankara Khadi near Jivan Jyot Cinemaon Udhna Navsari road udhna
Bridge across Kankara Khadi near APMC market on Surat - Bardoli road , Puna
Bridge across creek near Archana Vidyalaya, Karanj, Varachha.

18

Bridge across Bhedwad Khadi Joining Pandesara G.I.D.C. and Pandesara housing
board.Udhna
Widening of underpass at Railway Culvert No. 441 (Anjana)
Widening of underpass at Railway Culvert No. 451 (Ashvinikumar)
Bridge across creek near Sarthana Drainage pumping on Wel Come gate - Vraj Chowk
Junction road in Sarthana.

11

19
20
21
22

Underpass across Ring road near Textile market

23

Underpass across Varachha main road near Baroda pre stress and Mohanbaug society

24

Bridge across Koyali khadi near Railway culvert No.441(Anjana) and Raghukul Text.
market.
Existing two lane bridge across creek near Parvat drainage pumping station in Parvat.
Bridge across creek near Dhanlaxmi Society (B/h, BRTS Route) Joining Sarthana &
Simada.
Bridge across creek near Harekrishna sports complex joining Sarthana & Simada.

25
26
27

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.
32

APPROACH AND METHODOLOGY

1.

INTRODUCTION

In this section the proposed methodology for carrying out the assignment to fulfill the
requirements of the Terms of Reference (TOR) is outlined. The work is expected to proceed in
various stages as described below:
1. Collection of data followed by detailed inspection of the bridge.
2. Desk study to establish the original design intent and reduction in strength and durbaility
caused by the environmental factors, as well as to establish the margins available in various
components.
3. This will be followed by in depth investigations using sophisticated equipments as
supplementary testing in the field as well as in the laboratory.
4. The results of the tests will be analyzed and conclusions drawn about the present condition of
the various components as well as the durability aspects.
5. This will be followed by design office studies to evaluate load carrying capacity of the bridge.
Based on these studies and the requirements for achieving increased level of durability,
recommendations will be made for repair/retrofitting/ rehabilitation measures.
6. The proposed methodology has been specifically designed to achieve the objectives set out in
the TOR. For proper appreciation of the relevance of various steps the objectives stated in the
TOR are reproduced in before describing the detailed methodology in subsequent sections.
2.

REQUIREMENTS OF TERMS OF REFERENCE

The following requirements have been summarized from TOR.

Background
The consultancy assignment will involve a thorough checking of the condition of the bridge
including a detailed visual inspection and testing with sophisticated instruments, preparation of a
detailed scheme of repairs, including list of items predicted and cost of repairs. It is also expected
that the period of closure of the bridge for repairs will be stipulated.

33

Objectives
Main objectives of the consultancy are :
- to carry out through inspection of the bridge with view to determine the extent of damages,
distress and the effects of the aggressive environment and prepare detailed engineering for its
repairs and restoration to its original designed level.
The work involves:
-

the study of documented information (as per IRC-SP35) from the available records prior to
field inspections;

- carrying out special inspection of the bridge for assessment of significant defects, deficiencies
and analyse the causes thereof;
Based on the work carried out as above, the Consultants will give their recommendations about;
-

criticality of the structure including possibility of failure and aggravation of MINOR damages
under service;

technically sound and feasible measures to rehabilitate the structure economically and to
enhance its durability and strength to the original designed level.

suggest appropriate regulatory measures for the safety of the structure during the interim
period, till the structural repairs/strengthening measures are complete.

3.

PRELIMINARY INVESTIGATION

The tender condition terms of reference, the drawing and is to be thoroughly studied. The
preliminary visual inspection of the bridge is to be made for collecting the first hand information
about condition of bridge and to note the salient features and extent of deterioration and
damages, if any. A full report of the observations made during the visit will be covered in
preliminary report to be submitted by the Consultant.
4.

DATA COLLECTION :

What solver data, information is available with S.M.C. regarding this bridge is provided in this
tender. Further information if required any shall have to be managed by the Consultant. S.M.C.
will assist the Consultant in collecting the required information
from other agencies.

34

5.

DIMENSIONAL SURVEY AND FIELD VISITS :

The design engineers directly associated with the work will visit the site to familiarise
themselves and to carry out any further observations, if required, on the basis of initial Desk
Study. During these visits the dimensional survey of the bridge components will be carried out to
ascertain the actual structural alignment (line and levels) and to estimate correct self weight and
dimensions of the components.
6. DESK STUDY OF THE DESIGN INTENTS AND ADEQUACY OF AS-BUILT
STRUCTURE :
The desk studies carried out in will be reviewed and revised in the light of information collected
during these visits as well as that collected earlier.
7.

IN CASE ORIGINAL DESIGN CALCULATIONS ARE NOT AVAILABLE :

The procedure described above will have to be modified if the original design calculations are
not available. The existing load carrying capacity of the bridge will have to be established by
actual load testing by methods recommended by IRC Special Publications SP 37 "Guidelines for
Evaluation of Load Carrying Capacity of Bridges".
8.

METHODOLOGY TO ENHANCE DURABILITY AND STRENGTH OF THE STRUCTURE

Since the terms of reference require Consultants to study durability aspects in addition to the
strength aspects, the proposed investigative methods have been included in the work proposal.
Suitable measures to enhance the durability of the structures by the way of repairing the local
damages and providing protection for controlling further rate of deterioration will be proposed. It
is generally expected that these aspects should include protection from water currents and scour
as well as atmospheric corrosion and corrosion arising out of aggressive contaminants, it any.
The techniques that can be used include but not restricted to:
i)

Local repairs of corroded reinforcement by zinc rick paints and reconcreting around it by
suitable materials like polymer modified concrete, renderock epoxy mortar etc.

ii) Repair and strengthening of spalled areas of concrete by grouting with epoxy.
iii) Protective measures like plastering/painting for delaying the effects of carbonation and
contaminants.
iv)

Restoration of prestressing force by means of external prestressing to achieve the

requirements of the original design.

35

9. CLOSURE OF BRIDGE OF TRAFFIC

It is not proposed to close the bridge to traffic at any time during investigations/repairs. it has
always been feasible to keep the bridge open during the operations. It will be kept open to traffic
at all times with some restrictions.
10. ASSESSMENT OF QUANTITIES OF VARIOUS ITEMS AND COST OF REPAIRS
The cost estimate of the repairs and rehabilitation cost made after detailed inspection, testing and
investigation is carried out by the S.M.C. and after assessment of the full facts are know.
Detailed cost estimate shall be prepared and covered in final report.

EXECUTIVE ENGINEER (BRIDGE),

SURAT MUNICIPAL CORPORATION.
Consultants signature with address.

Place :
Date :

36

2.2 UNDERTAKING ON EARNEST MONEY SURRENDER :

I/We hereby tender for carrying out The work of PROVIDING CONSULTANCY FOR
REHABILITATION OF MINOR BRIDGES IN SURAT CITY. (herein before and herein
after referred to as client of the work) as specified in the memorandum & under Schedule - B
showing items of work to be carried out within time specified therein and in accordance with all
specifications, designs, drawings, and instructions in writing referred to in provisions under
annexed conditions of contract under contract documents and agree that all materials of
construction in the work are to be procured by us. Should this tender be accepted, I/We hereby
agree to abide by and fulfill all the terms and provisions of the conditions of contract annexed
thereto as fully applicable, and in default thereof, agree to forfeiture of and pay to the client, the
sums of Earnest money mentioned in the said conditions.
Receipt No. ___________ dated _________ from
Amount to be
client in respect of the sum of Rs. 54,000.00 Specified in
deposited be in the form of pay order/demand
figures and words.
draft drawn for Rs.
bearing No _______dated ______________________
on the _______________________ drawn in favour
of ___________________ is herewith forwarded
represent ting the earnest money, the full value
of which is to be absolutely forfeited to
client, should I/We not deposit the full amount
of security deposit specified in the memorandum,
and in accordance with clause 1 of para 5.1
of the the said conditions, otherwise the said sum
of Rs. _________ shall be refunded.
Place

Date

Address

:
Signature of the contracting agency submitting the tender

Signed and given in presence of ___________________________ .

Address :
Occupation :

Signature of witness to the

contracting agency.

37

WORK PLAN
PROVIDING CONSULTANCY FOR REHABILITATION OF MINOR BRIDGES IN
SURAT CITY.
----------------------------------------------------------------------Activity
1
----------------------------------------------------------------------------------------------------------Start of work

Site Visit of Design Engineers

Collection and Review of Data
Checking Levels & Deflections
Checking alignment and shifts
Dimensional Survey
Interpretation-Field Results carried through SMC from Govt./Semi. Laboratory investigation.
Draft Final Report
Final Report
Submission of repair plan including tender set
Submission of detailed working drawing
for execution of rehabilitation work

SIGNATURE OF THE CONSULTANT.

EXECUTIVE ENGINEER (BRIDGE),
SURAT MUNICIPAL CORPORATION.
consultant shall ensure that all the repair/rehabilitation work is incorporated in the final report
and the bridges will not have any further repairing/rehabilitation work during next 5 years from
completion of repairing/rehabilitation work at site.

38