Republic of the Philippines

Province of Albay
Municipality of Guinobatan
-0O0OFFICE OF THE SANGGUNIANG BAYAN
Tel. No. (052) 484-6642; E-mail: sbguinobatan@yahoo.com

EXCERPTS FROM THE MINUTES OF THE 14TH SPECIAL SESSION OF THE

SANGGUNIANG BAYAN HELD ON OCTOBER 21, 2014 AT 8:15 IN THE
AFTERNOON AT THE SANGUNIANG BAYAN SESSION HALL, GUINOBATAN,
ALBAY.
PRESENT:

Hon. Julio S. Tingzon IV

- Vice-Mayor/ Presiding Officer
Hon. Carlomagno P. Flores- Councilor
Hon. Rolando P. Palbrica
- Councilor
Hon. Juris L. Villareal
- Councilor
Hon. Frances John M. Oxales
- Councilor
Hon. Ricky S. Matza
- Councilor
Hon. Robert M. Baaga
- Councilor
Hon. Ma. Sofia O. Orpiada
- Councilor
Hon. Jose M. Padilla
- Councilor (ABC Pres.)

ABSENT:

Hon. Ryan B. Palomilo

- Councilor (O.B., Manila)

MUNICIPAL ORDINANCE NO. 021-2014

ESTABLISHING THE GUINOBATAN COMMUNITY COLLEGE, PROVIDING ITS
CHARTER, APPROPRIATING FUNDS THEREFOR AND FOR OTHER PURPOSES.
Principal Proponent/Co-Sponsor:
Co-Proponents/Sponsors:

COUNCILOR JURIS L. VILLAREAL

ALL OTHER SB MEMBERS

BE IT ORDAINED by the Sangguniang Bayan of Guinobatan, Albay in session

assembled, that:
ARTICLE I - STATE OF POLICY
SECTION 1. TITLE. This ordinance for brevity shall be known as the Guinobatan
Community College Charter or GC3.
SECTION 2. POLICY OBJECTIVE. Pursuant to Article XIV of the 1987 Philippine
Constitution, the Municipality of Guinobatan recognizes the right of its constituents to
quality education at all levels and takes appropriate step to make education accessible
to all.
2.1 Section 447 paragraph (5) (x) bestows upon the Sangguniang Bayan of every
Municipality the power to establish and operate technical schools and similar postsecondary institutions with the approval of the Department of Education Culture and
Sports (now vested in the Commission on Higher Education pursuant to the provision of
RA 7722).
2.2 The Municipality further recognizes the supervisory power of the Commission
on Higher Education (CHED) as provided in the Section 8 (a) of RA 7722 otherwise
known as the Higher Education Act of 1994 and similar supervisory power of the
Technical Skills and Development Authority as provided in Section 23 and 29 as well as
other pertinent provisions of RA 7796 or the TESDA Act of 1994.

ARTICLE II - DEFINITION OF TERMS

SECTION 3. DEFINITION OF TERMS. For the purpose of this Ordinance, the
following terms, as defined shall be interpreted as such:
3.1 LOCAL COLLEGE OR UNIVERSITY (LCU) refers to a public education
institutions established by the LGU through an enabling ordinance, and
financially supported by the concerned local government unit. In Filipino an
LCU is referred to as Dalubhasaan for college and Pamantasan for
university.
3.2 ORDINANCE refers to the enabling act of the Sangguniang Bayan,
Panglungsod or Panlalawigan that creates a particular LCU. This serves as
the Charter of the LCU.
3.3 DEGREE PROGRAM refers to collection of all courses and discipline or a
field of study leading to an undergraduate or graduate degree. This may also
be referred as an academic degree.
3.4 NON-DEGREE PROGRAM refers to a post-secondary program below the
bachelor/baccalaureate degree.
3.5 LOCAL GOVERNMENT UNIT refers to municipalities, cities and provincial
government that created or established the LCU.
3.6 COLLEGE OR DALUBHASAAN is an institution of higher learning offering
academic programs and usually pre-professional training leading to a
bachelors/baccalaureate degree.
3.7 SKILLS DEVELOPMENT shall mean the process through which learners
and workers are systematically provided with learning opportunities to
acquire or upgrade, or both, their ability, knowledge and behaviour pattern
required as qualifications for a job or range of jobs in a given occupational
area.
3.8 TECHNICAL EDUCATION shall refer to the education process designed
post-secondary and lower tertiary levels, officially recognized as non-degree
programs aimed at preparing technicians, para-professionals and other
categories of middle level workers by providing them with a broad range of
general education, theoretical, scientific and technological studies, and
related job skills training;
ARTICLE III - COVERAGE
SECTION 4. SCOPE AND COVERAGE. The Guinobatan Community College
shall primarily cater to the educational needs of Guinobateos especially those from
under-privileged families and marginalized sectors of the community. No qualified bona
fide Guinobateo shall be denied access to quality education by virtue of religion, creed
or political affiliation. Non-Guinobatan residents shall also be accommodated on case to
case basis.
4.1 The Board of Trustees, upon recommendation of the College President, shall
prescribe
policies,
guidelines,
rules
and
regulations
in
the
acceptance/accommodation of enrolees not from the Municipality of
Guinobatan.
ARTICLE IV - VISION AND MISSION

SECTION 5. VISION STATEMENT. A center of excellence in post-secondary

education offering academic opportunities which are affordable, accessible and
inclusive to Guinobateos and other members of the community.
SECTION 6. MISSION STATEMENT. To engage in the establishment and
operation of a tertiary educational institution providing appropriate humanistic, scientific
practical and life-long learning knowledge, skills values and attitudes through relevant
academic courses and programs accessible and affordable to every aspiring underprivileged/marginalized student.
ARTICLE V - GOVERNING BOARD
SECTION 7. THE BOARD OF TRUSTEES. The Governing Board of the
Guinobatan Community College shall be its Board of Trustees (BOT) composed of the
following:
The Municipal Mayor
The College President
The President of the Faculty Association
The President of the College Student Government
The President of the Alumni Association
The Chairman of the SB Committee on Education
The ALCU Representative
Representative from CHED RO5 with a rank of Director
Representative from accredited business/Industry Sector

- Chairman
- Vice-Chairman
- Member
- Member
- Member
- Member
- Member
- Member
- Member

7.1 The representatives from ALCU, CHED and industry sector shall be appointed by
the Board for a specific term, provided, that the representatives of the faculty,
student and alumni are co-terminus with their respective term of office.
7.2 Board of Trustee Meeting and Election of Officers. A meeting of the members of the
BOT shall be held ten (10) days after the annual meeting to elect from among
themselves the officers for the ensuing year. With the exception of the Chairman,
Vice-Chairman and the Treasurer, the positions of Secretary, Auditor and Business
Manager shall be elected to hold office for a term of one (1) year and until their
successors have been elected, qualified and assumed office.
7.3 A special meeting of the BOT may be called by the Chairman or in his absence, by
the Vice-Chairman or at written request of at least five (5) members of the Board.
7.4 Vacancies. When a vacancy in a Board occurs by reasons of death, incapacity,
removal or resignation, the vacancy shall be filled by an special election for the
remaining term.
7.5 Powers and Duties of the Board. The governing board shall provide for the general
policy direction and promulgate resolutions in accordance with the declared policies
on higher education as well as the policies, standards and thrust of the CHED
under RA 7722, policies, rules and regulations of TESDA under RA 7796, and such
other pertinent laws, executive orders and issuances from national agencies.
7.6 Other Functions and Responsibilities of the Board.
a. Formulate for the strategic development plan of the Guinobatan Community
College.
b. Determine and prescribe organizational and operational structure.
c. Formulate annual investment and financial plan of the community college,
subject to the review power of the Office of the Mayor and approval of the
Sangguniang Bayan.
d. Create and appoint members of the Ethics and Conciliation Committee in case of
disputes among officers and/or employees of the community college.

a. The Search Committee for College President shall have five (5) members to be
appointed by the governing board with a member representing the Civil Service
Commission (CSC), academe, business or industry sector, Association of Local
Colleges and Universities (ALCU) and the Commission on Higher Education. Six
months prior to the expiration of term of the incumbent President, the Governing
Board shall reconvene the same committee to review qualifications and select
candidates.
b. The College President shall hold an appropriate earned doctoral degree with at
least five (5) years of relevant administrative experience.
c. The College President shall present to the BOT for evaluation and approval, all
degree and non-degree programs as well as all the other skills development and
technical education courses being offered or about to be offered by the college.
d. The Board may remove for a cause, the appointment of the College President or
any employee or officer appointed by the College President, by way of majority
vote of the entire membership of the Board of Trustees and only upon the
recommendation of the Chairman.

ARTICLE VI - MEETINGS
SECTION 8. REGULAR MEETING. There shall be two (2) regular meetings, the
first one to be held within the first (1 st) week of January which shall be the Annual
General Meeting and the second meeting on the third (3 rd) week of July to comprise the
Strategic Planning and Assessment Meeting, to be held at the Guinobatan Community
College of each year.
SECTION 9. Except for the Chairman of the Board of Trustees who is the
Municipal Mayor, the Vice-Chairman represented by the College President and the
Treasurer represented by the Municipal Treasurer, the rest of the other members of the
Board of Trustees shall be elected annually in the same date of the annual meeting
scheduled among members. The positions of the Chairman of the Board shall be coterminus with the term of the Mayor.
SECTION 10. SPECIAL MEETINGS. Special meetings of the members maybe
called by the Chairman of the Board, or by a written request by a majority of the Board
of Trustees, whenever necessary.
SECTION 11. NOTICES. Notice of the time and place of annual and special
meetings of the members shall be posted at a conspicuous place at the Guinobatan
Community College and at the office of the Mayor, and shall likewise be disseminated in
formal writing to all the members at least 24 hours before such meeting.
SECTION 12. QUORUM. A quorum for any meeting of the members shall consist
of a majority of the members, and a majority of such quorum shall decide any questions
at any meeting . For the purpose of obtaining such quorum, duly authorized proxy/ies
shall be considered.
SECTION 13. ORDER OF BUSINESS. The Order of Business at the annual
meeting of the Board of Trustees shall be as follows:
a.
b.
c.
d.
e.

Proof of the required notice of meeting

Proof of the presence of a quorum
Reading of minutes of previous meeting and actions taken thereof.
Unfinished business; and
Other matters

SECTION 14. VOTING/PROXY. Except for the position of College President and
the Treasurer represented by the Municipal Treasurer, each member is entitled to one
vote and he/she may vote in person or by proxy, who must be duly authorized in writing
by the member sending a proxy or representative.

ARTICLE VII - EXECUTIVE OFFICERS

SECTION 20. EXECUTIVE OFFICERS. The Executive Board Officers of the
Guinobatan Community College shall be composed of a Chairman, Vice-Chairman,
Secretary, Treasurer, Auditor and Business Manager. The positions of the Chairman and
Vice-Chairman shall automatically assumed by the incumbent Local Chief Executive
and the appointed College President, respectively. The Municipal Treasurer of the local
government of Guinobatan shall be designated as ex-officio Executive Board Treasurer.
20.1 Chairman. The Chairman shall be the head of the Governing Board of the
community college and shall preside in all meetings and deliberations.
He/she shall also represent the college to external client and stakeholders
on all matters affecting it.
20.2 The Vice Chairman. The Vice Chairman shall take the place of the
Chairman in case of absence, death, disability or incapacity of the latter to
discharge his/her duties and responsibilities.
20.3 Secretary. (a) The Secretary shall keep the minutes of all meetings of the
Board and shall be the custodian of all papers and records of the BOT.
He/she shall keep all minutes and records and made them available for
inspection by any officer or member of the Board of Trustees at any
reasonable time. (b) The minutes of each session of the Board of Trustees
and the members shall be read at the next session and, after amendment
and/or correction shall have been approved. At the closed of the meeting, a
copy of the minutes, together with the Presidents reports shall be furnished
to each member of the Board of Trustees.
20.4 Treasurer. The Treasurer or his/her representative shall collect all fees, dues
or contributions for the community college and shall receive any and all
accounts payable to the Guinobatan Community College from whatever
legitimate source, take charge of all funds, properties and accounts of the
college, render financial and property reports in regular or periodic basis
and be held accountable to the organizations treasury as generally
provided by law.
20.5 Auditor. The Auditor shall audit all financial transactions of the Guinobatan
Community College and shall examine the books thereof or as often as may
be necessary.
20.6 Business Manager. The Business Manager formulate and submit business
development strategies and financial/investment plans to the Board of
Trustees and develop partnership opportunities with clients and
stakeholders.
20.7 College President. The College President shall provide for the overall
administrative and management supervision of the community college.
He/She shall submit strategic and operational plans for approval of the
Board and provide for sound practices in managing the institutions fiscal
and logistical resources. Likewise, the College President shall review the
colleges educational/academic program on continuing basis and effect
changes that will improve the quality of instruction, research and support
services being offered.
SECTION 21. COMPENSATION. Except for the positions of the Chairman and
the Treasurer, the rest of the officers and members of the BOT shall be entitled to
honorarium, the amount of which shall be prescribed by the Board of Trustees, subject
to availability of funds.

ARTICLE VIII - COLLEGE ADMINISTRATION

SECTION 22. ADMINISTRATIVES OFFICERS. Subject to confirmation of the

Board, the College President shall recommend for the appointment of the following:
Vice President for Academic Affairs, Dean of College or Department Head, School
Registrar, School Librarian, Faculty Development Services Head, Academic Program
Coordinator, Student Support Services Coordinator and other administrative officers
and staff.
SECTION 23. EX-OFFICIO FUNCTIONS. The following department heads of
the local government unit of Guinobatan shall perform ex-officio functions to the
community college:
(a) Municipal Accountant as ex-officio School Accountant
(b) Municipal Engineer as ex-officio Head for Physical Plant, Engineering and
Maintenance Services.
ARTICLE IX - TUITION AND OTHER FEES
SECTION 24. The Board shall prescribe matriculation, registration, tuition and
other school fees and exemptions and deductions in the Guinobatan Community
College in accordance with existing laws, rules and regulations and guidelines set by
the Commission on Higher Education.
ARTICLE X - USE OF LGU FACILITIES
SECTION 25. The Guinobatan Community College Campus shall extend to all
facilities owned, in whole or in part, by the Municipality of Guinobatan and which can be
used for educational and learning purposes.
SECTION 26. As such, the John Bigelow Library, Guinobatan Sports Center,
Travesia Sports Complex, and the Museo de Guinobatan and other facilities shall be
considered extension facilities for library/research, sports and recreation and
cultural/heritage learning activities of the College.
ARTICLE XI - BUDGET ALLOCATION
SECTION 27. BUDGET ALLOCATION. The necessary sum or subsidy to
effectively enforce to this ordinance shall be allocated and integrated in the annual
budget of the Municipality of Guinobatan every year, subject to government budgeting
rules, and accounting and auditing procedures.
ARTICLE XI
SEPARABILITY AND REPEALING CLAUSE
SECTION 28. SEPARABILITY CLAUSE. If for any reason, any portion or
provisions of this ordinance is declared unconstitutional or invalid by a court of
competent jurisdiction, the other sections or provisions which are not affected thereby
shall continue to be in full force and effect.
SECTION 29. REPEALING CLAUSE. All ordinances or part/s thereof which are
inconsistent with the provisions of this ordinance are hereby repealed, amended or
modified accordingly.
ARTICLE XII - EFFECTIVITY
SECTION 30. This ordinance shall take effect upon its approval.
ENACTED: OCTOBER 21, 2014 on third and final reading.
Voting on the Ordinance:

In favor:
All SB Members Present
Not in favor:
None
WE HEREBY CERTIFY to the correctness of the foregoing ordinance.

JURIS L. VILLAREAL
Principal Proponent/Co-Sponsor

CARLOMAGNO P. FLORES
Co-Proponent/Principal Sponsor

RICKY S. MATZA
Co-Proponent/Co-Sponsor

FRANCES JOHN M. OXALES

Co-Proponent/Co-Sponsor

ROLANDO P. PALABRICA
Co-Proponent/Co-Sponsor

ROBERT M. BAAGA
Co-Proponent/Co-Sponsor

MA. SOFIA O. ORPIADA

Co-Proponent/Co-Sponsor

JOSE M. PADILLA
Co-Proponent/Co-Sponsor

JULIO S. TINGZON IV
Co-Proponent/Co-Sponsor

RYAN B. PALOMILLO
Co-Proponent

CHRISTOPHER O. PALEVINO
Sangguniang Secretary
ATTESTED:

JULIO S. TINGZON IV
Vice-Mayor & Presiding Officer
APPROVED: October 27, 2014
Date
ANN Y. ONGJOCO
Mayor