ROMEO V.

AUSTRIA TRADING
TONER & INK DISTRIBUTOR/REMANUFACTURER
DATE

June 15, 2012

TO

ALL BRANCH OFFICER-IN-CHARGE

FROM

:
ROMEO V. AUSTRIA
GM/President

RE

BRANCH REPORTING

This is to inform you that RVA Trading have newly hired Branch
Accountant in the person of MR. AURELIO D. CRUZIN, CPA. In
connection with this, all transactions and requests should be
forwarded to rvabranch@yahoo.com.
Communication with him
would be through yahoo messenger id, rvabranch@yahoo.com also.
The schedule of submission of reports are as follows:
a. Every 16th of the month (covering 1 15 of the same month)
b. Every 1st day of the month (covering dates from 16 30/31
of the previous month)
Required reports are as follows:
1.
2.
3.
4.
5.

Sales Report
Collection Report
Lists of Printer Deployment
Petty Cash Expenses every 2nd day of the month
Summary of Checks Issued (if any)

The abovestated reports are needed in order for the management

to determine the status of operation of all branches.
All
transactions are subject to audit and for strict compliance.
Anyone who violated the abovementioned required reports will be
given reprimand.
Please be guided accordingly.
ROMEO V. AUSTRIA
GM/President
Cc: HRD Head
Audit Head
File

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER

September 5, 2012
MR. ARIEL D. CRUZIN
OIC-Accounting Head
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
Dear Mr. Cruzin,
Good Day!!!
This is to inform you regarding your submitted Lists of Paid
Vouchers that need immediate post-audit to avoid any discrepancies
in the future.
Stated below are audit findings required to
accomplished by your office:
Voucher # Payee
Remarks/Findings

Amount

2611
Armak Tape
Acctg. Head

9,000.00
-No

-RFP not signed by

Official

Receipt

attached
-Acknowledgement
Receipt is not
acceptable because the supplier is a
VAT-Registered supplier.
2794
Golden Arches Devt
1,675.00
-letter of
quotation to Golden Arches
Corporation
was not duly signed by RVA
-No Official Receipt
attached
-Acknowledgement
receipt is not acceptable
Because the check was in the
name of the
Company.
2898
attached

Phil. Axa Life Insurance

5,125.00

-No Official Receipt

-Acknowledgement
receipt is not
Acceptable because the check
was in the
received by one
Callejo.
2920
Lasergem Enterprises
Receipt attached

Name of the company

Mike
7,500.00
-No

-No

Official

Sales

Invoice

attached
2948
Cash/Union Bank Banawe
Acknowledgement attached or

2,100.00

-No

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER
Validated deposit slip if
to the clients

deposited
bank account.
2947
Cash/CJ Phils.
Acknowledgement attached or

7,075.00

Validated deposit slip if

to the clients

deposited
bank account.
3029
Cash/HMC Inc.
attached or

-No

2,750.00

deposited
bank account.
3032
Cash/Stanger Phils. Inc
Acknowledgement attached or
deposited
bank account.

-No

Acknowledgement

Validated deposit slip if

to the clients
1,200.00

-No

Validated deposit slip if

to the clients

Voucher # Payee
Remarks/Findings

Amount

3251
attached

4,775.00

-No Official Receipt

2400.00

-No Official Receipt

A. Magsaysay Inc.

3323
Cash/Francis Hagad
attached for

The Items purchased.

3327
attached

C & E Publishing Co. Inc

24,100.00 -No Official Receipt

In the above stated audit findings, we have noticed that most of the
claimant who signed in the Check Vouchers are RVA Employees, like
Rolando Villacorte; Vernald Ramirez; Joemar Manrique; Ireneo A.
Laroza; Alicia Palma; Neil Santilla; Rosalyn Sison and Eduardo
Cerbo. Are these mentioned employees have an authorization from
the Clients? In this case, we are requiring your department to make
an immediate action on this audit findings within (7) seven working
days upon receipt hereof unless otherwise we will recommend to
the management to make an appropriate action regarding this
matter.
For strict compliance.
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER
GM/President

cc. HRD Head

CLIENT
Kintetsu World Express (Phils) Inc.
Total Past Due Accounts

PAST DUE ACCOUNTS

P 117,398.00
---------------------------P 117,398.00
=================

In connection with above stated past due accounts, we are

recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable failure to do will constitute a
valid reasons for the management to make a disciplinary action.
This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER
Cc: HRD Head
Ms. G De Jesus

August 29, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MR. JP BELTRANO
Sales Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/management of MR. JP BELTRANO, Sales
Agent Sales Department amounting to Php 165,287.63 breakdown
per client are as follows:
CLIENT
Quaerito Qualitas/Q2 Search
Wide Wide World Express Corp
Total Past Due Accounts

PAST DUE ACCOUNTS

P
74,500.00
90,787.63
---------------------------P 165,287.63
=================

In connection with above stated past due accounts, we are

recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable failure to do will constitute a
valid reasons for the management to make a disciplinary action.
This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President

Cc: HRD Head

Mr. Beltrano

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER

August 29, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MS. JACKIE ESTOREL
Sales Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/control of MS. JACKIE ESTOREL, Sales Agent
Sales Department amounting to Php 212,141.96 breakdown per
client are as follows:
CLIENT
Healthway Medical, Inc Head Office
Office of Councilor Jessica Daza
Total Past Due Accounts

PAST DUE ACCOUNTS

P
155,141.96
57,000.00
---------------------------P
212,141.96
=================

In connection with above stated past due accounts, we are

recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable failure to do will constitute a
valid reasons for the management to make a disciplinary action.
This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President

Cc: HRD Head

Ms. Estorel

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER

August 29, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MS. JENNY GAMIAO
Sales Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/control of MS. JENNY GAMIAO, Sales Agent
Sales Department amounting to Php 1,391,115.56 breakdown per
client are as follows:
CLIENT
PAST DUE ACCOUNTS
Maynilad Water Services, Inc
P
167,773.99
Sun Power Philippines
50,444.00
Ximex Delivery Express
51,000.00
Union
Bank of the Philippines
1,121,897.67
---------------------------Total Past Due Accounts
P 1,391,115.66
=================
In connection with above stated past due accounts, we are
recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable failure to do so will constitute a
valid reasons for the management to make a disciplinary action.
This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER

Cc: HRD Head

Ms. Gamiao

August 29, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MS. CRESELLE DE GUZMAN
Sales Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/control of MS. CRESELLE DE GUZMAN, Sales
Agent Sales Department amounting to Php 216,916.42 breakdown
per client are as follows:
CLIENT
EEI Corporation
Total Past Due Accounts

PAST DUE ACCOUNTS

P

216,916.42

---------------------------P
216,916.42
=================

In connection with above stated past due accounts, we are

recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable failure to do so will constitute a
valid reasons for the management to make a disciplinary action.
This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER
Cc: HRD Head
Mr. De Guzman

August 30, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MR. CRISANTO SANTUYO
Operation Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/control of MR. CRISANTO SANTUYO, Sales
Agent Operation Department amounting to Php 1,374,028.34.00
breakdown per client are as follows:
CLIENT
The New Medical City
ABS-CBN Broadcasting Corp
713,077.66
Diliman Preparatory School-QC
Manila Water/MWSS
Total Past Due Accounts

PAST DUE ACCOUNTS

P

252,270.00
63,333.36
345,347.32

---------------------------P 1,374,028.34
=================

In connection with above stated past due accounts, we are

recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable above P 50,000.00 failure to do
so will constitute a valid reasons for the management to make a
disciplinary action. This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER
GM/President

Cc: HRD Head

Mr. Santuyo
August 30, 2012
MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MS. LORRAINE DIOQUINO
Operation Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/control of MS. LORRAINE DIOQUINO, Sales
Agent Operation Department amounting to Php 221,722.34 .00
breakdown per client are as follows:
CLIENT

PAST DUE ACCOUNTS

East Cam Tech. Corporation

Ayala Land Inc.
Ayala Property Mgt Corporation(Glorieta 4)
58,785.68
Total Past Due Accounts

P
65,100.00
97,836.66

---------------------------P
221,722.34
=================

In connection with above stated past due accounts, we are

recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable above P 50,000.00 failure to do
so will constitute a valid reasons for the management to make a
disciplinary action. This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER
GM/President

Cc: HRD Head

Ms. Dioquino

August 30, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MR. WILFREDO CIMATU
Sales Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/control
of MR. WILFREDO CIMATU, Sales
Agent Sales Department amounting to Php 52,841.58 .00
breakdown per client are as follows:
CLIENT
Sanofi-Aventis Phils, Inc
Total Past Due Accounts

PAST DUE ACCOUNTS

P

52,841.58

---------------------------P
52,841.58
=================

In connection with above stated past due accounts, we are

recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable above P 50,000.00 failure to do
so will constitute a valid reasons for the management to make a
disciplinary action. This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER

Cc: HRD Head

Mr. Cimatu

August 30, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MR. VINCENT ARELLANO
Records Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/control of MR. VINCENT ARELLANO, Sales
Agent Records Department amounting to Php 100,574.00
breakdown per client are as follows:
CLIENT

PAST DUE ACCOUNTS

University of Perpetual Help Rizal

100,574.00
Total Past Due Accounts

P
---------------------------P
100,574.00
=================

In connection with above stated past due accounts, we are

recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable above P 50,000.00 failure to do
so will constitute a valid reasons for the management to make a
disciplinary action. This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER
GM/President

Cc: HRD Head

Mr. Arellano

August 30, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:

MR. ANGELO SUBALDO c/o JUDE

VERGARA
Sales Department
Dear President Austria,
Good Day!!!
This is to update you regarding our Accounts Receivable
amounting to Php 7,992,521.67 covering the period December 2011
downward as per report submitted by Credit & Collection
Department. Part of the said past due accounts of our clients are
under the supervision/control of MR. ANGELO SUBALDO c/o JUDE
VERGARA, Sales Agent Sales Department amounting to Php
53,200.00 breakdown per client are as follows:
CLIENT
Toyo Construction
Total Past Due Accounts

PAST DUE ACCOUNTS

P

53,200.00

---------------------------P
53,200.00
=================

In connection with above stated past due accounts, we are

recommending that the Sales Agent mentioned above be aware of
their responsibility to our client and help the C & C Department to
collect a bulk of accounts receivable above P 50,000.00 failure to do
so will constitute a valid reasons for the management to make a
disciplinary action. This is for your appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER
ROMEO V. AUSTRIA
GM/President

Cc: HRD Head

Mr. Vergara

August 31, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MS. WENDY HIPONIA
Sales Department
Dear President Austria,
Good Day!!!
This is to inform you about the request of our client JEBSEN
MARITIME with business address at 2F Harbor Center II, Port Area,
Manila is requesting a SUMMARY OF ALL PRINTERS DEPLOYED to
them as per Technical Audit report of Technical Audit Staff Yvan
Rev Bernabe during his visit to the said company last August 30,
2012. (see attached report)
In connection with the above stated request, let us give our
client the best quality service we can give for their satisfaction and
have friendly relationship to our customers.
This is for your
appropriate action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President
Cc: HRD Head
Ms. Hiponia

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER

August 31, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MS. MA. GRACE DE JESUS
Sales Department
Dear President Austria,
Good Day!!!
This is to inform you about the request of our client VERITAS
MARITIME CORPORATION with business address at 15F Marc 2000
Tower Quirino Avenue, Malate, Manila is requesting for a REGULAR
CLEANING OF PRINTER UNIT TWICE a MONTH as per submitted
report of Technical Audit Staff Yvan Rev Bernabe during his visit to
the said company last August 30, 2012. (see attached report)
In connection with the above stated request, let us give our
client the best quality service we can give for their satisfaction and
keep our friendly relationship to them. This is for your appropriate
action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President
Cc: HRD Head
Ms. De Jesus

ROMEO V. AUSTRIA TRADING

TONER & INK DISTRIBUTOR/REMANUFACTURER

August 31, 2012

MR. ROMEO V. AUSTRIA
GM/President
RVA TRADING
1997 M. Reyes St., cor. Macabulos Street
Bangkal, Makati City
ATTENTION:
MR. CRISANTO SANTUYO
Operation Department
Dear President Austria,
Good Day!!!
This is to inform you about the request of our client INLAND
CORPORATION LOGISTIC with business address at No. 470 Solana St.
Intramuros, Manila is requesting for a REGULAR CLEANING OF ALL
PRINTER UNITS as per submitted report of Technical Audit Staff
Yvan Rev Bernabe during his visit to the said company last August
30, 2012. (see attached report)
In connection with the above stated request, let us give our
client the best quality service we can give for their satisfaction and
keep our friendly relationship to them. This is for your appropriate
action.
Very truly yours,
LEONISA T. SANTOS, CPA
Audit Head
Noted by:
ROMEO V. AUSTRIA
GM/President
Cc: HRD Head
Mr. Santuyo