Professional Documents
Culture Documents
Chapter 7
Key terms:
Administrative Managers: Those who manage an entire business or a major segment of a
business; they are not specialists but coordinate the activities of specialized managers.
Agenda: A calendar, containing both specific and vague items, that covers short-term goals and
long-term objectives.
Analytical Skills: The ability to identify relevant issues, recognize their importance, understand
the relationships between them, and perceive the underlying causes of a situation.
Conceptual Skills: The ability to think in abstract terms and to see how parts fit together to form
the whole.
Controlling: The process of evaluating and correcting activities to keep the organization on
course.
Crisis Management or Contingency Planning: An element in planning that deals with potential
disasters such as product tampering, oil spills, fire, earthquake, computer virus, or airplane crash.
Directing: Motivating and leading employees to achieve organizational objectives.
Downsizing: The eliminations of a significant number of employees from an organization.
Financial Managers: Those who focus on obtaining needed funds for the successful operations of
an organization and using those funds to further organizational goals.
First-line Managers: Those who supervise both workers and the daily operations of an
organization.
Human Relations Skills: The ability to deal with people, both inside and outside the organization.
Human Resources Managers: Those who handle the staffing function and deal with employees in
a formalized manner.
Information Technology (IT) Managers: Those who are responsible for implementing,
maintaining, and controlling technology applications in business, such as computer networks.
Leadership: The ability to influence employees to work toward organizational goals.
Management: A process designed to achieve an organization's objectives by using its resources
effectively and efficiently in a changing environment.
Managers: Those individuals in organizations who make decisions about the use of resources and
who are concerned with planning, organizing, staffing, directing, and controlling the
organization's activities to reach its objectives.
Marketing Managers: Those who are responsible for planning, pricing, and promoting products
and making them available to customers.
Middle Managers: Those members of an organization responsible for the tactical planning that
implements the general guidelines established by top management.
Mission: The statement of an organization's fundamental purpose and basic philosophy.
Networking: The building of relationships and sharing of information with colleagues who can
help managers achieve the items on their agendas.
Organizing: The structuring of resources and activities to accomplish objectives in an efficient
and effective manner.
Operational Plans: Very short-term plans that specify what actions individuals, work groups, or
departments need to accomplish in order to achieve the tactical plan and ultimately the strategic
plan.
Planning: The process of determining the organization's objectives and deciding how to
accomplish them; the first function of management.
Production and Operations Managers: Those who develop and administer the activities involved
in transforming resources into goods, services, and ideas ready for the marketplace.
Staffing: The hiring of people to carry out the work of the organization.
Strategic Plans: Those plans that establish the long-range objectives and overall strategy or
course of action by which a firm fulfills its mission.
Tactical Plans: Short-range plans designed to implement the activities and objectives specified in
the strategic plan.
Technical Expertise: The specialized knowledge and training needed to perform jobs that are
related to particular areas of management.
Top Managers: The president and other top executives of a business, such as the chief executive
officer (CEO), chief financial officer (CFO), and chief operations officer (COO), who have
overall responsibility for the organization.
Learning Objectives:
Define management and explain its role in the achievement of organizational objectives.
Management is a process designed to achieve and organization's objectives by using its resources
effectively and efficiently in a changing environment. Managers make decisions about the use of
the organization's resources and are concerned with planning, organizing, staffing, directing, and
controlling the organization's activities so as to reach its objectives.
Describe the major functions of management.
Planning is the process of determining the organization's objectives and deciding how to
accomplish them. Organizing is the structuring of resources and activities to accomplish those
objectives efficiently and effectively. Staffing obtains people with the necessary skills to carry
out the work of the company. Directing is motivating and leading employees to achieve
organizational objectives. Controlling is the process of evaluating and correcting activities to
keep the organization on course.
Distinguish among three levels of management and the concerns of managers at each level.
Top management is responsible for the whole organization and focuses on primarily on strategic
planning. Middle management develops plans for specific operating areas and carries out the
general guidelines set by top management. First-line, or supervisory, management supervises the
workers and day-to-day operations. Managers can also be categorized as to their area of
responsibility: finance, production and operations, human resources, marketing, or
administration.
Specify the skills managers need in order to be successful.
To be successful, managers need leadership skills (the ability to influence employees to work
toward organizational goals), technical expertise (the specialized knowledge and training needed
to perform a job), conceptual skills (the ability to think in abstract terms and see how parts fit
together to form the whole), analytical skills (the ability to identify relevant issues and recognize
their importance, understand the relationships between issues, and perceive the underlying
causes of a situation), and human relations (people) skills.
Summarize the systematic approach to decision making used by many business managers.
A systematic approach to decision making follows these steps: recognizing and defining the
situation, developing options, analyzing options, selecting the best option, implementing the
decision, and monitoring the consequences.
SWOT
Strengths- things a company does well or characteristics that give it an important capability, for
Chapter 8
Key Terms:
Accountability: The principle that employees who accept an assignment and the authority to
carry it out are answerable to a superior for the outcome.
Centralized Organization: A structure in which authority is concentrated at the top, and very little
decision-making authority is delegated to lower levels.
Committee: A permanent, formal group that performs a specific task.
Customer Departmentalization: The arrangement of jobs around the needs of various types of
customers.
Decentralized Organization: An organization in which decision-making authority is delegated as
far down the chain of command as possible.
Delegation of Authority: Giving employees not only tasks, but also the power to make
commitments, use resources, and take whatever actions are necessary to carry out those tasks.
Departmentalization: The grouping of jobs into working units usually called departments, units,
groups, or divisions.
Functional Departmentalization: The grouping of jobs that perform similar functional activities,
such as finance, manufacturing, marketing, and human resources.
Geographical Departmentalization: The grouping of jobs according to geographic location, such
as state, region, country, or continent.
Grapevine: An informal channel of communication, separate from management's formal, official
communication channels.
Group: Two or more individuals who communicate with one another, share a common identity,
Task Force: A temporary group of employees responsible for bringing about a particular change.
Team: A small group whose members have complementary skills; have a common purpose, goal,
and approach; and hold themselves mutually accountable.
Learning Objectives:
Define organizational structure, and relate how organizational structures develop.
Structure is the arrangement or relationship of positions within an organization; it develops when
managers assign work activities to work groups and specific individuals and coordinate the
diverse activities required to attain organizational objectives. Organizational structure evolves to
accommodate growth, which requires people with specialized skills.
Describe how specialization and departmentalization help an organization achieve its goals.
Structuring an organization requires that management assign work tasks to specific individuals
and groups. Under specialization managers break labor into small, specialized tasks and assign
employees to do a single task, fostering efficiency. Departmentalization is the grouping of jobs
into working units (departments, units, groups, or divisions). Businesses may departmentalize by
function, product, geographic region, or customer, or they may combine two or more of these.
Determine how organizations assign responsibility for tasks and delegate authority.
Delegation of authority means assigning tasks to employees and giving them the power to make
commitments, use resources, and that whatever actions are necessary to accomplish the tasks. It
lays responsibility on employees to carry out assigned tasks satisfactorily and holds them
accountable to a superior for the proper execution of their assigned work. The extent to which
authority is delegated throughout an organization determines its degree of centralization. Span of
management refers to the number of subordinates who report to particular manager. A wide span
of management occurs in flat organizations; a narrow one exists in tall organizations.
Compare and contrast some common forms of organizational structure.
Line structures have direct lines of authority that extend from the top managers to employees at
the lowest level of the organization. The line-and-staff structure has a traditional line relationship
between superiors and subordinates, and specialized staff managers are to assist line managers. A
multidivisional structure gathers departments into larger groups called divisions. A matrix, or
project-management, structure sets up teams from different departments, thereby creating two or
more interesting lines of authority.
Distinguish between groups and teams, and identify the types of groups that exist in
organizations.
A group is two or more persons who communicate, share a common identity, and have a
common goal. A team is a small group whose members have complementary skills, a common
purpose, goals, and approach; and who hold themselves mutually accountable. The major
distinction is that individual performance is most important in groups, while collective work
group performance counts most in teams. Special kinds of groups include task forces,
committees, project teams, product-development teams, quality-assurance teams, and selfdirected work teams.
Describe how communication occurs in organizations.
Communication occurs both formally and informally in organizations. Formal communication
may be downward, upward, horizontal, and even diagonal. Informal communication takes place
through friendships and the grapevine.
Organizations with a few layers are flat and have wide spans of management. When
managers supervise a large number of employees, fewer management layers are needed
to conduct the organization's activities. Managers in flat organizations typically perform
more administrative duties than managers in tall organizations because there are fewer of
them. They also spend more time supervising and working with subordinates.
Upward communication flows from lower to higher levels of the organization and
includes information such as progress reports, suggestions for improvement, inquiries,
and grievances. Downward communication refers to the traditional flow of information
from upper organizational levels to lower levels. This involves directions, the assignment
of tasks and responsibilities, and certain details about the organization's strategies and
goals.
Chapter 9
Key Terms:
Capacity: The maximum load that an organizational unit can carry or operate.
Computer-Assisted Design(CAD): The design of components, products, and processes on
computers instead of on paper.
Computer-Assisted Manufacturing(CAM): Manufacturing that employs specialized computer
process and the planning and designing of operations systems, managing logistics, quality, and
productivity. The terms manufacturing and production are used interchangeably to describe the
activities and processes used in making tangible products, whereas operations is a broader term
used to describe the process of making both tangible and intangible products.
business. Quality control refers to the processes an organization uses to maintain its established
quality standards. To control quality, a company must establish what standard of quality it desires
and then determine whether its products meet that standard through inspection.