AP Interface Questions

1) Explain the Interface process.

Answer The interface process starts with uploading the legacy data, which is in the form
of flat file to the temporary table, and validating the data in the temporary. After that the
data to be transferred to the Interface tables. From there by running the Customer Open
Interface concurrent program, the data that is in the interface tables are transferred to
main tables.
2) What are the various tables involved in AP Interface?
Answer AP_INVOICES_INTERFACE
AP_INVOICE_LINES_INTERFACE
3) What is the program used to import invoices from interface tables?
Answer

- Payables Open Interface Import

4) What the various validation to be done before transferring data from temporary table
to interface tables?
Answer The various type of validations are:
Not null validation:
few columns like
- Invoice Number,
- Invoice Date,
- Currency Code etc should not null
Data Type Validation:
- Invoice Amount
- Invoice Date
Business Validation:
- Is the GL date in open period? GL_PERIOD_STATUSES
- Invoice number is not repeating
- Invoice distribution total should match with Invoice header amount
Generation of CCID
GET_CCID
5) What cases do you use Mapping? How did you achieve mapping functionality? Give
some examples?
6) How can achieve that either complete files is inserted or complete file is rejected;
while inserting into Open Interface tables?
7) Can you give segment values or CCID while inserted records into
AP_INVOICE_LINES_INTERFACE table?

8) Does the records in the Interface table get auto-purged after getting successfully
imported into base tables?
Ans) No. We have run Payables Open Interface Purge
9) What are the errors encoutered while Importing Invoices?
Posted by Sai Deep G at 11:10 PM 0 comments
Labels: Interfaces, Oracle Apps Technical, Payables - Functional

Sunday, November 1, 2009

Oracle Payables (AP) Functional Interview Questions

Still in progress.....
1) Invoices vs Invoice Batches
2) Type of Invoices supported by Oracle Payables
3) Number of Tabs in Invoice Entry screen and what are they?
There are 5 Tabs
4) Where is the method of Supplier Number set? At what level is the supplier numbering
controlled?
5) What are the various statuses of invoices?
6) How many key flexfileds are there in Payables
Payables doesn't have any key flexfield
7) What are AP Accounting periods? How are they different from GL periods? Are there
adjusting periods in AP?
8) Can a partial payment of Prepayment be done?
9) Can you hold partial payments? And how can that be achieved?
10) How can the Invoice distributions' which can be transferred to Fixed Assets be
identified in AP? Is there is any field explains/indicates the same?
11) When you return goods to supplier (RTS) whether system created Debit Memo or
Credit Memo? And what is the set-up required for the system to create the relevant
document automatically?
12) What does Accrual mean?

13) An invoice is entered, validated and accounted. And thereafter, the invoice is
cancelled; what will be the accounting status?
14) What is the Debit Memo and Credit Memo?
15) What are the invoice interface tables in AP?
16) Can you explain 2-way, 3-way and 4-way matching?
17) What is a Payable document?
18) How can we link an Employee to Supplier?
19) Can you explain the concept of Automatic Offset in Payables? And how is this
different from Autoaccounting in AR?
20) How can a range of Document numbers be voided in one go ?
21) Can two users use same payable document simultaneously? If yes, which user will
get the document number assigned first?
22) What are the various statuses of payment batch?
25) Explain the concept of the ERS. Also give relevant set-ups and programs related to
it.
Answer Evaluated Receipt Settlement (ERS) also referred to as 'Pay on Receipt'. While
defining supplier site in Purchasing tab, the "Pay on" field should be 'Receipt'.
26) Can the payment date be before invoice date?
27) Can accounting of Payment be done before accounting invoice?
28) Explain the concept of Proxima payment terms.
29) What are the various type of Distribution sets? And what is thier purpose?
30) Can an invoice be accounted if there are holds applicable to the invoice?
Answer Yes! An invoice can be accounted even if the holds are applied against it
provided, Accounting Allowed check-box is enabled while defining the Invoice Hold.
31) Can an Invoice in INR be paid in USD currency? What are the alternatives available?
32) Can multiple currency payments be done using same bank account? If yes, what are
the relevant set-ups required?

33) Can PO level DFF be transferred to AP Invoice? Any set-ups are required for the
same?
34) What is the name of program which is used to transfer accounting entries from AP to
GL and what are the options available during submitting the program?
35) Explain the concept of withholding tax along with relevant set-ups.
36) Which expense report templates are available in iExpense Modules?
Answer All those Expense Report Templates are available in iExpenses modules for
raising Expense Reports for which "Enable for Internet Expenses" is enabled.
37) What is the name of the program used to import expense reports into AP? And what
are the tables from where the expense reports are imported?
Answer The name of the concurrent program is "Expense Report Import". The tables
where expense reports are maintained are AP_EXPENSE_REPORT_HEADERS and
AP_EXPENSE_REPORT_LINES
38) Can the same Invoice Number be entered for two different suppliers in Payables?
Answer The invoice number should be unique for a given supplier; hence, the same
Invoice Number can be used by multiple suppliers

39) Control of Payables (AP) periods is at what level? At Operating Unit?

Answer Though Payables (AP) operates at Operating Unit level, the control of period is
at set of books level.
40) Can the same bank account be assigned to multiple suppliers? What is the
alternative if same bank account is to be shared across multiple suppliers (e.g. part of
same group)?
Answer While defining Internal bank accounts, "Allow Assignment to Multiple Suppliers"
check-box should be enabled.
41) What is "Zero Payment"? And what are the set-ups required to make a Zero
Payment? Is it possible to ensure that only zero payments are allowed using a payable
document?
Answer While defining Bank Accounts, in Payable Options tab "Allow Zero Payments"
check-box to be enabled. To ensure that only zero payments are allowed using a payable
document, attach a payment format to the same which has "Zero Amount Payments
Only" check-box enabled.
42) A supplier is available in Invoice Inquiry; however, the supplier is not available while
entering Invoices. What are the possible reasons for the same?

Answer The possible for the unavailability of supplier are

- The 'Pay' check-box at supplier site (General tab) is disabled
- 'Inactive On' date is entered at the supplier site level i.e. supplier site is end-dated.
43) While doing future dated payments, is the future dated payment account at
the supplier site used?
Answer It depends on the Payable Options's Accounting tab. There we have option to
select whether the future dated payments account should be selected either from
Supplier site or Payable documents.
44) When the 'Payment Method' at invoice level is given as 'Electronic', sytem requires
some additional details? What are they?
Answer When the 'Payment Method' is selected as 'Electronic' system additionally
requires a Bank account in the invoice currency to be assigned to the supplier.
45) If there is a requirement that for specific supplier, each invoice should be paid by a
separate check? Can that be achieved? If yes, how?
Answer While defining supplier site in the Payments tab, the "Pay Alone" need to be
checked so that each invoice is paid by a separate check.
46) Let us assume that a check issued to supplier has become time-barred. And supplier
returns it requesting for a new check. Can the existing check be voided and a new check
be issued simultaneously?
Answer
47) Can the payment date be before the system date i.e, is it possible to issue backdated checks?
Answer
48) While defining payable documents, document number is given as 1 to 4999. And
an user has issued checks till 4999. What happens when 5000th check is being created
using the same payable document?
Answer
49) Can you create an Invoice in USD, while the Standard PO has been created in EUR?
Answer