Board of Directors Meeting

May 21, 2015

Steinbrenner Family West Tampa Boys & Girls Club
1301 N Boulevard, Tampa, FL 33607
AGENDA

1. Welcome Members & Guests...........Marc Spencer

Marlene Spalten, President, Community Foundation of Tampa Bay
Richard Rios, Chair, South Shore Council, Community Foundation of Tampa Bay
2. Consent Items (No discussion is planned unless requested)
a. January 8, 2015 Meeting Minutes (Attachment 1)
b. March 2015 Financials
3. Be the Spark Strategic Plan
a. Growth and Impact .Jeff Ortmeier
b. Resource DevelopmentBrian Best
c. Board Development .Chris Roederer
Vote on Brian Gray, UBS Private Wealth Management, to Corporate Board
d. Talent Management ....Oscar Horton
4. Resource Development
a. Yankees Luncheon Recap..............................................................................Brenda Browning
b. Great Futures Golf Scramble/Major Gifts.........................................................Jennie Yingling
c. Steak Dinner.........................................................................................................Collin Jotham
d. Annual Report .Cassandra Thomas
5. Programs & Operations ...............................................................................................Chris Letsos
a. Lightning Community Hero Awards
6. Community Relations..................................................................................................Ricky Gallon
7. Succession Planning...................................................................................................Marc Spencer
8. New Business
9. Announcements
10. Adjourn

Notes:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

BOYS & GIRLS CLUBS OF TAMPA BAY

METRO SERVICE CENTER
JANUARY 8, 2015 | 12:00 PM
MEMBERS PRESENT
Larry Bevis, Adam Diasti, Lynn Dumais, Joe Garcia, Collin Jotham, David Lewis, Karen
Mincey, Jeff Ortmeier, Nik Paleologos, Ryan Skubis, Don Smith, Marc Spencer, Jenny
Swindal, Andrea White.
OTHERS PRESENT
Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Letsos, Cassandra Thomas, Jennie
Yingling, Glenn Permuy, Konstantin Popkov and guest, Dr. Thomas Tower.
Board Chair Marc Spencer called the meeting to order at 12:05 pm, thanked everyone for
attending then introduced Dr. Thomas Tower, Assistant Professor, Department of
Pharmacotherapeutics and Clinical Research at USF College of Pharmacy.
Dr. Tower shared that he grew up in Ohio and attended a Boys & Girls Club then spoke about
how USFs first year students need to learn how to communicate better so are going to Clubs
to help the students in communication. Smart Moves is one of BGC programs that they have
duplicated for their students.
CONSENT ITEMS
Copies of the November 13, 2014 meeting Minutes and the November 2014 Financial Report
were provided to the members for their review prior to the meeting. A Motion to approve the
Minutes and Financial Report was made by Andrea White, second by Larry Bevis, Motion
passed.
RESOURCE DEVELOPMENT
Don Smith reported that the GFB Golf Challenge is next Friday, the 16th. There will be 17-18
golfers playing 100 holes of golf. The target goal is $70K, and as of this morning, they are at
$42K. Don asked for board assistance in donations to sponsor a team and/or gift items for the
players.
Collin Jotham reported that the Steak Dinner will be September 29th with a goal of $200K.
Last year, over $190K was raised. Collin asked for the new members of the board to join the
committee.
Brenda Browning reported that New York Yankees Luncheon tickets are available and
thanked those that purchased tickets. We are looking for a new t-shirt sponsor. Jenny Swindal
shared that the full squad is at this event and this is 1 of 2 events that the players are required
to attend, the other being in New York for the Welcome Home Dinner. It is in the players
contracts they attend.
Jennie Yingling reported that the GFB was held on December 18th with 750 in attendance.
There were over 500 donors, 240 of them new. The amount raised was $900K. There will be
a thank you luncheon on February 19th for all table captains at the Yankees Pavilion. She also
reported that invitations are going out in the next couple of days for a donor reception on
February 10th at Palma Ceia Country Club.

CORPORATE BOARD MEETING

JANUARY 8, 2015
PAGE 2
Cassandra Thomas gave a PowerPoint presentation speaking about social media and kicking
off 2015 by moving toward digital social media. Below are a few facts she shared:
1. Highest rate of online giving are those under 40 years of age;
2. Fastest growing demographic on Twitter is the 55-64 year age bracket;
3. 59% donate money digitally.
She asked the members to follow us on Facebook and twitter. By creating more presence
online, were going to be able to touch more people, more effectively. We will continue to
build our online brand. We will still be doing hard mailings and starting a blog this year.
BOARD DEVELOPMENT
Brad reported on behalf of Chris Roederer. The packets have the board commitment forms
and need to be completed then emailed back to us. Also included is the 2015 board meeting
calendar. Brad stated that Chris and the Board Development Committee have recommended
approval of Matt Pierson, with Willis of Florida, to our Corporate Board. Anne Carney
recommended Matt. He has been a table host at the GFB for the last 2 years. Lynn made a
Motion to approve Matt Pierson as a Corporate Board member. Second was made by Jeff
Ortmeier. Motion passed.
STRATEGIC PLAN UPDATE
Chris Letsos reported that all of the committees, Youth Impact & Growth, Talent
Management, Board Development and Resource Development have all met with their teams
and are all working towards our goals. Chris reviewed the Dashboard that was included in the
packet. We have 4 sites that are approved for serving supper, Dover, Plant City, West Tampa
and Nick Capitano.
COMMUNITY RELATIONS
Ricky Gallon reported that Kiwanis Club is working on the second reading room partnering
with Barnes & Noble, that have collected 800 books. For the past 10 years, the Dommers
have been taking kids to Disneyworld every year. This year, they are taking 16 West Plant
City kids that have never been.
Ricky then presented a slideshow of the following events:
1. Preventing Crime in the Black Community Conference being held in Tampa
with Sheriff Gee serving on the committee.
2. Creative Kids Soccer Project that includes 5 of our clubs.
3. Middleton High School Conference for Males on learning how to be a man.
75-100 attended.
4. North Tampa Christmas Party sponsored by Where Love Grows, New York
Life, and Feeding America
5. Womens Final 4 will be held in Tampa and the conference would like to build
a dream court at the Freddie Solomon Club.
PRESIDENTS REPORT:
Brad Baumgardner thanked Ryan Skubis for the Robert Half Christmas Party and Ryan shared
that 500 kids received gifts and 200 of their employees and volunteers worked that day. Ryan

CORPORATE BOARD MEETING

JANUARY 8, 2015
PAGE 3

thanked Jeff and Coca Cola for supplying the refreshments that day. Ricky stated that they
had 9K gifts overall for this event.
Brad also thank Jenny Swindal for supporting the West Tampa and Dover Clubs with a
Christmas party where the kids were provided food, Nike shoes and a goody bag. Jenny
spoke and stated how much she enjoys spending time with the kids and Dover is a very special
club that board members should go out and visit.
Brad reported on the Riverview gym enclosure. The board gave $25K and the Foundation
$25K. The plan needs to be approved and they should start building 2 to 3 weeks after
approval. It should take 90 days to be completed.
The annual meeting will be held on March 26th at the Tampa History Center when board
awards will be presented. There will also be the election of officers.
Our kids participated in the St. Pete Bit Coin Bowl Backpack event along with ESPN, BGC of
the Suncoast and Feeding America. Both teams were there stuffing 2K backpacks with food
with the help of club members and staff from Suncoast and GBCTB.
Marc adjourned the meeting at 12:50 pm.

Brenda Browning, Recorder

__________________________
Chris Roederer, Secretary

___________
Date

Boys & Girls Clubs of Tampa Bay, Inc.

Memo
To:

Board of Directors

From:

Deborah L. McCarthy, Chief Financial Officer

Date:

May 5, 2015

Subject: March 2015 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of
Activity for the Unrestricted Fund for the quarter ended March 31, 2015.
The remarks below are made regarding gross operations including all sources of
funding. We are currently slightly ahead of budget by $7,000 in Net
Surplus/(Deficit). Upon review of the financials, there are no significant variances
to report in income or expenses at this time.
Total Public Support and Revenue Ahead of Budget by $13,000
The slight budget surplus we have in Total Public Support is offset by the budget
shortfall in Program Service Revenue. As we have said before, we continue to
see a drop in membership revenue as we continue to receive grant funding from
the Department of Juvenile Justice for gang prevention (GPTTO) and
delinquency prevention (SMART) programs. Special Events are also ahead of
schedule by $15,000 which is due to primarily to key corporate sponsorships
coming in early this year for Steak Dinner.
Total Expenses Overage of $6,000
Note that the overage is due primarily to occupancy expense which is reflective
of the work that we are continuing to do in our clubs to make overdue repairs and
safety improvements.
Please let me know if you have any questions or comments on the statements.

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

Page 1

With Comparative Totals to Last Year - Unaudited

Temporarily
Restricted
Fund
3/31/2015

Unrestricted
Fund
3/31/2015

Total
All
Funds
3/31/2015

Endowment
Fund
3/31/2015

Total
All
Funds
3/31/2014

ASSETS
Current Assets
Cash & Cash Equivalents
Investments
Accounts Receivable
Other Receivables
Pledges Receivable - Current, net of allowance
Due from BGCTB Foundation

$682,805

$907,301

$677,883

$2,267,989

$2,606,057

$1,000,341

$245,005

$0

$1,245,346

$1,149,992

$339,543

$0

$0

$339,543

$584,912

$39,482

$0

$0

$39,482

$9,379

$51,013

$3,084

$0

$54,097

$50,002

$1,158,277

$25,000

$0

$1,183,277

$883,288

$82,588

$0

$0

$82,588

$95,945

$3,354,049

$1,180,390

$677,883

$5,212,323

$5,379,575

$7,537,226

$0

$0

$7,537,226

$7,500,838

$45,000

$0

$0

$45,000

$52,500

Pledges Receivable - Non-Current, net of allowance

$0

$44,985

$0

$44,985

$117,375

Cash Value Life Insurance

$0

$77,384

$0

$77,384

$85,456

$12,828

$0

$0

$12,828

$2,610

$7,595,054

$122,369

$0

$7,717,423

$7,758,780

$10,949,103

$1,302,759

$677,883

$12,929,746

$13,138,355

Accounts Payable

$241,691

$0

$0

$241,691

$144,294

Accrued Expenses

$244,647

$0

$0

$244,647

$238,214

Due to BGCTB Foundation

$558,807

$31,579

$0

$590,386

$303,004

$0

$4,000

$0

$4,000

$0

$1,045,145

$35,579

$0

$1,080,724

$685,512

Prepaid Expenses
Total Current Assets

Non Current Assets

Land, Property and Equipment
Prepaid Rent - Non Current

Other Assets
Total Non Current Assets

TOTAL ASSETS

LIABILITIES AND NET ASSETS

Liabilities
Current Liabilities

Deferred Revenue
Total Current Liabilities

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

Page 2

With Comparative Totals to Last Year - Unaudited

Temporarily
Restricted
Fund
3/31/2015

Unrestricted
Fund
3/31/2015

Total
All
Funds
3/31/2015

Endowment
Fund
3/31/2015

Total
All
Funds
3/31/2014

Other Liabilities
Deferred Lease Revenue
Total Other Liabilities

Total Liabilities

$144,000

$0

$0

$144,000

$192,000

$144,000

$0

$0

$144,000

$192,000

$1,189,145

$35,579

$0

$1,224,724

$877,512

$914,441

$0

$0

$914,441

$1,884,189

Net Assets
Unrestricted - from Operations
Unrestricted - Property and Equipment

$8,845,517

$0

$0

$8,845,517

$8,431,189

Temporarily Restricted

$0

$1,267,180

$0

$1,267,180

$1,252,559

Permanently Restricted

$0

$0

$677,883

$677,883

$692,906

$9,759,958

$1,267,180

$677,883

$11,705,022

$12,260,843

$9,759,958

$1,267,180

$677,883

$11,705,022

$12,260,843

$10,949,103

$1,302,759

$677,883

$12,929,746

$13,138,355

Total

Total Net Assets

TOTAL LIABILITIES AND NET ASSETS

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Year To Date This Year

Actual
Budget
1/1/2015
1/1/2015
Variance
to
to
Favorable
03/31/15
03/31/15
(Unfavorable)
Public Support and Revenue
Public Support
United Way & Combined Campaigns
Contributions
Funds Released from Restriction
Fees & Grants
Total Public Support

Year To Date Last Year

Variance
%

Total
2015
Budget

Actual
03/31/14

847,000
1,913,000
325,000
2,156,500
5,241,500

210,684
421,574
33,341
688,685
1,354,284

212,849
470,706
30,251
711,253
1,425,059

210,000
475,000
35,000
700,000
1,420,000

2,849
(4,294)
(4,749)
11,253
5,059

1.4%
(0.9%)

43,925
24
1,946
45,895

45,000
1,250
6,500
52,750

(1,075)
(1,226)
(4,554)
(6,855)

(2.4%)
(98.1%)
(70.1%)
(25.2%)

279,500
5,000
26,000
310,500

388,540
(73,462)
315,078

375,000
(75,000)
300,000

13,540
1,538
15,078

3.6%
(2.1%)
5.0%

750,000
(144,000)
606,000

13,282

0.7%

6,158,000

(493)
(2,473)
1,617
(1,833)
(629)
(3,811)

(0.1%)
(3.8%)
3.0%
(8.7%)
(10.1%)
(0.5%)

2,976,000
260,000
240,000
86,500
25,000
3,587,500

1.6%
0.4%

Variance
Favorable
(Unfavorable)

Variance
%

2,165
49,132
(3,090)
22,568
70,775

1.0%
11.7%
(9.3%)
3.3%
5.2%

52,292
(633)
6,563
58,222

(8,367)
657
(4,617)
(12,327)

(16.0%)
(103.8%)
(70.3%)
(21.2%)

447,281
(53,931)
393,350

(58,741)
(19,531)
(78,272)

(13.1%)
36.2%
(19.9%)

1,805,856

(19,824)

(1.1%)

554,026
66,216
42,265
17,148
9,687
689,342

(146,467)
(1,257)
(9,618)
(5,685)
2,808
(160,219)

(26.4%)
(1.9%)
(22.8%)
(33.2%)
29.0%
(23.2%)

Revenue
Program Service Revenue
Investment Revenue
Other Revenue
Total Revenue
Special Events
Special Event Revenue
Special Event Expenses
Net Special Events
Total Public Support and Revenue
Expenses
Personnel Costs
Salaries
Employee Benefits
Payroll Taxes
Other Employee Costs
Other Personnel Costs
Total Personnel Costs

1,786,032

1,772,750

700,493
67,473
51,883
22,833
6,879
849,561

700,000
65,000
53,500
21,000
6,250
845,750

1 of 2

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Year To Date This Year

Actual
Budget
1/1/2015
1/1/2015
Variance
to
to
Favorable
03/31/15
03/31/15
(Unfavorable)
Operating Costs
Professional Fees
Contract Services
Supplies
Information Technolgy
Occupancy Expense
Equipment Expense
Printing & Postage
Transportation Expense
Training, Travel & Meetings
Program Services
Other Expenses
Total Operating Costs
Total Expenses
NET SURPLUS/(DEFICIT)

Year To Date Last Year

Variance
%

Total
2015
Budget

Actual
03/31/14

Variance
Favorable
(Unfavorable)

Variance
%

11,859
31,693
112,604
33,762
360,614
13,619
2,734
39,336
22,342
45,061
21,303
694,927

12,500
34,000
110,000
27,500
350,000
15,500
6,000
48,000
18,000
50,000
21,000
692,500

641
2,307
(2,604)
(6,262)
(10,614)
1,881
3,266
8,664
(4,342)
4,939
(303)
(2,427)

5.1%
6.8%
(2.4%)
(22.8%)
(3.0%)
12.1%
54.4%
18.1%
(24.1%)
9.9%
(1.4%)
(0.4%)

70,500
137,000
298,000
109,500
1,318,000
62,000
24,500
191,000
70,500
204,500
86,500
2,572,000

11,069
9,299
66,800
28,638
321,038
11,861
4,836
36,279
18,077
48,496
21,484
577,877

(790)
(22,394)
(45,804)
(5,124)
(39,576)
(1,758)
2,102
(3,057)
(4,265)
3,435
181
(117,050)

(7.1%)
(240.8%)
(68.6%)
(17.9%)
(12.3%)
(14.8%)
43.5%
(8.4%)
(23.6%)
7.1%
0.8%
(20.3%)

1,544,488

1,538,250

(6,238)

(0.4%)

6,159,500

1,267,219

(277,269)

(21.9%)

241,544

234,500

7,044

3.0%

538,637

(297,093)

(55.2%)

2 of 2

(1,500)