EHS-GBP-04

GENERIC PROCEDURE FOR DUBAI WORLD PROJECTS APPROVAL

1.0

PURPOSE

The purpose of this process is to ensure that the Clients processes comply with the required Environment, Health,
Safety, Fire & Sustainability procedures & standards as defined by Environment, Health and Safety (EHS) from
conceptualization through operations to termination of the project.
2.0 SCOPE
From receipt of the initial application for license (Trading/Retail, Service, R&D or Industrial), the processes of
facility allocation, review & construction of the project, the request for issuance/renewal of an Operation Fitness
Certificate and Environmental Compliance Permits to Facility Termination, the scope covers assessment and
monitoring of all Environment, Health, Safety & Fire Safety impacts for all such projects. It also includes the
required inspections/assessments of the Clients processes to cover all projects from Construction, Operation to
termination of operations. The scope also includes the environmental /risk reviews/s assessment and pollution
control of existing / proposed clients/ project activities. The scope of these regulations covers all developments
under the jurisdiction of Dubai World, where applicable. Commercial and residential /mixed use facilities are also
included especially in the areas of Sustainability requirements.
3.0

REFERENCES

These range from Laws, Regulations, Standards, Guidelines & procedures as laid down by FEA, Dubai
Municipality, Civil Engineering, EHS etc.
4.0

DEFINITIONS
Environmental Impact Assessment (EIA) - is an assessment of the Clients process from the environment
point of view, considering all the air emissions and waste effluents and other type of wastes/products from
the process, which could have an immediate or future impact on human health and/or the environment. It
also includes the aspects regarding recycling, reuse and recovery of substances and judicious use of natural
resources and recommends actions required to address the same.
Risk Assessment (RA) - Health, Safety & Environment and Fire assessment of the project; could include
HAZOP (Hazard and operability study) or HAZAN (Hazard Analysis). It includes fire load calculations,
heat radiation calculations and occupational health.
E-form (Form 2) - Is a form that should be filled by the client at the project conceptualization stage,
enumerating process and environmental issues relating to the proposed company's activities. This form
should be updated and submitted as and when changes are effected/proposed in the companys operations.
Environmental Compliance Permit (ECP) - This Permit(s) shall specify the environmental requirements
that the company needs to fulfill and maintain during its operations. Validity of this Permit coincides with
that of the OFC.
Environmental Termination certificate (ETC) - This Certificate issued by EHS shall certify that the
client has terminated the operations without any significant Environmental Impacts.
Environmentally Significant/ High Risk Clients (ES-HRC) - Those companies that operate and generate
or have a potential to generate potentially industrial/trade wastewater/ air emissions and/or hazardous solid
wastes (as per DM Classifications) and or pose significant Safety/Occupational Health or Fire Hazard.
Environmental Impact - Any change to the environment, whether adverse or beneficial, wholly or partially
resulting from an organizations activities, products or services.
Operation Fitness Certification - It is a certificate (OFC) issued by the Authority, that certifies EHS, Fire
& Electrical compliance of the operations carried out by the client. This Certificate is renewable annually,
usually on renewal of the clients license.
Pollutant - Any solid, liquid, gas substance, present in concentrations that may be injurious to health.

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Pollution Control - The control of environmental impacts from the operations of Clients/projects so that the
pollutant levels are within applicable local/ federal/international standards.
Sustainable Development - The concept of sustainable development implies, first, the integration of
environmental issues with the imperatives of economic development in order to meet the immediate needs
of populations today without undermining the aspirations of future generations.
Green Buildings - Green buildings promote resource conservation, including energy efficiency, renewable
energy, and water conservation features; consider environmental impacts and waste minimization; create a
healthy and comfortable environment; reduce operation and maintenance costs; and address issues such as
historical preservation, access to public transportation and other community infrastructure systems. The
entire life-cycle of the building and its components is considered, as well as the economic and environmental
impact and performance
Client - BU Clients/Companies
Project - BU Projects
4.1

ACRONYMS
PCFC
DW
EHS
CED
EPSS- DM
FC
FM
PC
OFC
ETC
ECP
ES-HRC

5.0

Ports, Customs & Free Zone Corporation

Dubai World
Environment, Health and Safety
Civil Engineering Department
Environment Protection & Safety Section, Dubai Municipality
Flow Chart
Format
Pollution Control
Operation Fitness Certificate
Environmental Termination Certificate
Environmental Compliance Permit
Environmentally Significant / High Risk Clients/Projects

PROCEDURE
5.1

Review & Approve Client Application for License (Selectively for Office/Residential
Buildings)
5.1.1 On receipt of a copy of the initial Application for License and/or Facility Allocation Request
forwarded to EHS by the relevant Business Unit, Sales & Marketing Department, the relevant EHS
Manager shall review it with the Fire and Food & Health Departments (as required). The review shall
determine suitability of the project (See Guidelines : EHS Guidelines on Prohibited Activities in DW
Areas) as well as type of facility/ zoning/location of the project requested depending on the client's
processes and also determine the need for an Environmental Impact Assessment and / or Risk Assessment
studies. Dubai Municipality ETG-4 and/or 53 forms may be required to be filled and submitted as part of
the Project Review requirements (Industrial projects). In the event that further clarification is required,
then the EHS Manager shall liaise with the relevant Business Units Sales Dept. or client accordingly, until
such time the project is approved by EHS. It shall be noted that Labour Camps/Temporary facilities or
Residential/Commercial Facilities that may impact or be impacted by surrounding activities shall need to
be approved at this stage.
5.1.2
Given that either an EIA and / or RA is deemed required by the EHS Group, then the Business
Unit shall communicate this requirement to the client to advise this to be carried out, along with a List of
approved EIA/RA Consultants and Guidelines for carrying out the study. Otherwise, the application shall
be approved with/without comments for adherence during the construction/operational stage of the project.
5.1.3
Where it is determined that a particular project/client has environmentally significant aspects, a
separate section shall be created in the client file to incorporate EMS Requirements and Compliance
records.
Note : At this stage, EHS Regulations/Guidelines can be submitted/referred to client for his information
(www.ehss.ae)

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5.2
Advise EIA and / or RA (Optional in case 5.1.2 is applied)
5.2.1
Following 5.1.2, the Client shall need to confirm acceptance of the EIA and / or RA, based on
which facility allocation may be conditionally approved. It shall be noted that any move to locate/establish
Chemical/Hazardous Companies/Processes in non-designated Chemical/Hazardous Zones shall necessitate
3rd. Party Site Suitability Studies prior to any License/facility Approval. (See also List of DM Approved
Consultants). All mega/master developments for residential/ commercial developments shall also
necessitate an EIA/RA Process.
Note : This is important as the assessment requires the location details, which can affect the impacts.
5.3
Endorse Consultant Selection for EIA/RA
5.3.1
On approval of the facility allocation, the EHS Manager shall also request from the client, the
short-listed Consultants to be used, including scope of work and CVs, to endorse or otherwise, the clients
selection. This shall be normally reviewed/endorsed/approved by EHS Department within a maximum of 3
working days.
5.3.2 In the event of not endorsing the selection, EHS shall request the Client to submit new
recommendations until they are approved.
5.4
Receive, Review & Approve EIA and / or RA
5.4.1
On completion of the study by the approved consultant, EHS shall receive the Assessment with
recommendations on the impacts and actions required to control / prevent them. This shall be normally
reviewed/approved by relevant EHS Managers within a maximum period of 7 working days.
Note : An alternative plot could be advised in the light of the study.
5.4.2

Given that the EIA/RA study is satisfactory (in consultation with DM-EPSS, where required),
EHS shall approve the same and inform the client/consultant to implement all necessary
recommendations and EHS&F requirements during the construction/ operational phase of the
project. If the EIA/RA is not satisfactory, then EHS shall respond accordingly until such time the
EIA/RA study is approved.

5.5

Receive, Review Request and Issue Approval for EHS NOC for Building Permit

5.5.1
Once it has been ascertained that all Application, Site Suitability, Allocation and EIA, RA requirements are
met, EHS may accept request for EHS-NOC for Building Permit and Process the same as per EHS Procedures. It shall
at this stage be required that the developer submit proof of registration of his project with an EHS approved Green
Building Certifying Agency, signed by the Client/End-User, Consultant and 3rd. Party Certification Body. Industrial
Developments shall also require to follow Green Building requirements, though the specific parameters shall be applied
on a case-to-case basis as decided by EHS. The submission should comprise feasibility report / Green Building Project
Plan (as applicable to the project) prepared by the EHS pre qualified Green Building Consultant
5.5.2
On satisfactory submission of EHS details/requirements, EHS NOC for Building Permit shall be issued
(format attached) with/without comments that need to be resolved during the Building Permit Process. It shall at this
stage be required that the developer submit proof of preliminary approval of his project plans by an EHS approved
Green Building Certifying Agency.
5.5.3 Payment of EHS-NOC for BP Fees shall be made in line with EHS Tariff, accepted by cheque in the

name of Dubai World Corporate Services payable at DWCS Cashier, near Gate No. 3.
5.6
Issue CED Building Permit
5.6.1
After 5.5.2 and compliance with CED requirements, a Building Permit or NOC may be issued to
all proposed permanent facilities by CED. Thereafter the contractor is allowed to mobilize his site.
5.6.2
CED does not issue Permits for Temporary Structures (Tents, Port cabins etc.) or
machinery/equipment and in such cases, the proponent shall approach the BU and EHS for such approvals.

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5.7
Carry out Routine Inspections during Construction (EHS- Construction Safety)
5.7.1 Certificate of Conformity and Routine inspections shall be conducted at the various phases of
construction (See Procedure Complete COC Procedure) to ensure Health, Safety & Environmental
aspects are being addressed during the construction stage of any Dubai World Project. ( Also See Section
5, Health & Safety and Fire Regulations & Standards). Requirements for Green Building Development
during this stage may be cross checked by EHS.
5.8
EHS-NOC for Building Completion Certificate
5.8.1 On completion of the building or other works, as per the approved drawings, EHS shall receive a
letter from the Consultant to that effect, and also requesting final inspection to lead to the issue of the EHSNOC for Building Completion Certificate. This letter shall be mandatorily accompanied by a Certificate of
Compliance by the approved 3rd. party Green Building Certification Body stating that all required Green
Building requirements (See EHS Green Building Regulations) have been completed satisfactorily (as
related to construction of the facility). The same shall be carried out as per EHS Procedures. Also see
Guidelines - Checklist for EHS_NOC for BCC. Any pending requirements (to be checked during
commissioning / operations shall be listed, agreed and jointly signed by the 3rd. party and End User/Client.
Note: It is important to recognize that the inspections are diverse in nature (given the different activities
of different business units). The inspections may also include relevant EHS aspects of construction related
to the Operation Fitness Certificate, depending on the nature of the process to be ultimately installed.
5.9
Issue EHS-NOC for BCC and CED- Building Completion Certificate
5.9.1 On satisfactory completion of the outstanding construction works, and receipt of any clarifications if
any, the EHS Engineer(s) may issue an EHS-NOC for BCC for the information and further processing by
Civil Engineering Department (CED), with copies to the consultant & Client.
5.9.2 Payment of EHS-NOC for BCC Fees shall be made in line with EHS Tariff, accepted by cheque in
the name of Dubai World Corporate Services payable at DWCS Cashier, near Gate No. 3.
5.9.3 Issuance of any Approval for DEWA Connections shall be as per EHS Guidelines and issued only for
the information of CED.
5.9.4 Wherever required, the EHS Manager and Client may review and discuss to resolve any contentious
issues.
5.10
Receive Intimation of Facility Lease or Building Completion Certification
The EHS Manager shall receive intimations as regards issuance of facility leases and / or Building
Completion Certificates for the Clients. Based on the same, the EHS Manager shall send the client a letter
reminding them of the requirement for obtaining an Operation Fitness Certificate.
Note : In the case of a pre-built unit, the Business Unit Admn. Dept./Sales shall intimate EHS when the
client Leases the premises, based on which EHS Manager shall send the client a letter reminding them of
the Operation Fitness Certificate requirements. This is also checked by Customs Dept. who ensures that
Import/Export operations may take place only with an EHS Clearance
5.11
OFC Process
5.11.1 On commencement of client/project operations, the EHS Manager shall receive a request from the
client to carry out an inspection for the Operation Fitness Certificate. (See EHS Procedure Flow Chart).
This request shall be accompanied by the Final Certificate by the Approved EHS 3rd. party in regard to
compliance with Green Building Requirements of Dubai World.
5.11.2 The EHS Manager shall review the same and ensure that the OFC request is valid (plot is
developed, Building Completion certificate available or if the company is ready to commence operations).
5.11.3 The EHS Officer shall liaise with the Client/end-user and the respective engineers in EHS, Fire and
Electrical, (taking into consideration any specialist knowledge required, e.g., food processing), to prepare
and agree a visit schedule to carry out an inspection at the Clients premises. The inspection request shall
then be logged and a Visit Schedule issued to the Client (with a copy to relevant engineers) to give time,
date and personnel involved. Any additional requirements, e.g., drawings, may also be requested.
5.11.4 The Engineers shall conduct the inspection on the Clients site. To do so, the Clients process shall
be operated to enable checks of all operational requirements to be made in respect of EHS (See Guideline :

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Checklist for OF Inspections), Fire and Electrical, Marine etc. (wherever applicable).
Note : Certain measurements/records/3rd. party certifications etc. maybe required according to the type of activity.
The Client shall be requested to conduct these and to present the results to EHS on completion for their assessment.

5.11.5 On completion of the inspection, the individual engineers shall prepare their reports and forward
these to the coordinating EHS Officer (Administrator).
5.11.6 The EHS Manager may review the Inspection Reports wherever required and then shall send the
reports to the Client to make the appropriate responses, within certain deadlines in respect of any actions
required. This shall be done within 3 working days of completing the inspection.
5.11.7 On receipt of the Compliance Report from the Client, the EHS Manager shall distribute copies to
the respective Engineers, (involved in the original inspection), for their comments and approval.
5.11.8 The Engineers shall take whatever actions are considered to be appropriate in order to confirm the
validity of the Clients report, relative to their individual disciplines, and then feedback their comments /
approval to the Asst. EHS Manager Free Zones.
Note : In case of unsatisfactory feedback and/or where it is determined that further re-inspections are
required due to non-compliance by the client, re-inspection charge is levied at the published rate.
5.11.9 In case there is no/unsatisfactory feedback from the client within the stipulated time frames, two
reminders are sent to the client and meetings may be arranged, informing him of necessary actions to be
completed. This may be followed up by Warning Notices and/or Financial penalties as per BU Rules in
extreme cases of non-compliance.
5.11.10 On receipt of the total approved feedback, the EHS COO/Manager shall approve the OFC.
Thereafter the OFC is printed and collected by the client.
5.11.11 On issuance of the OFC, a checklist of EHS requirements may be also attached with the OFC that
enumerate the requirements that need to be adhered/submitted on an annual basis. This shall serve as an
EHS checklist for the BU client/project to refer during the year and on expiry of their OFC.
Note : This shall enable the clients to have a ready reference of EHS general
monitoring/testing/documentation requirements that need to be adhered every year rather than waiting for
the inspections/reports.
5.11.12 Payment of OFC Issuance Fees shall be made in line with EHS Tariff, either through JAFZA
Oracle Software (JAFZA Customers) or accepted by cheque in the name of Dubai World Corporate
Services payable at DWCS Cashier, near Gate No. 3.
5.12
Check Operational Sustainability, Environmental Compliance & Issue Environmental
Permits (ECP)
5.12.1 On receipt of the total approved feedback (Including Operational Sustainability Certification from
3rd. party) on the Green Building and Environmental Compliance Requirements, and approval of the OFC,
the EHS Manager shall prepare Sustainability, Environmental Compliance Permit(s) wherever applicable
forward it EHS COO for signature.
5.12.2 The EHS Manager shall then notify the Client that the Permits are available and also issue the
schedule for Pollution Monitoring Requirements for the next one year (until OFC Renewal). This may be
included in the Environmental Permit itself or separately issued.
5.12.3 The Pollution Monitoring requirements as mentioned in the ECP or otherwise will then be followed
up by the EIA Inspector on a monthly/quarterly/ half-yearly/annual basis as scheduled. The Asst EIA
Manager shall ensure that all requirements are complied/clarified by the client prior to renewal of the
Operation Fitness Certificate Renewal for the subsequent year.
5.12.4 Every year, the end-user (for built facilities) shall need to obtain and submit to EHS, 3rd. party
Certification confirming compliance with Green Building operational requirements.
5.13
Random Inspections
5.13.1 Subsequent to issuance of the Operation Fitness Certificate, EHS requirements may be followed up
by the EHS Officer on a case-by-case basis, as scheduled and ensure that all EHS requirements are
complied. (See Guidelines Risk Matrix)

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5.14
OFC/ECP Renewal
5.14.1 The EHS Manager shall receive/ascertain electronically intimation of License/ OFC expiry, which
shall be on an annual basis. Alternatively, this could also be as a receipt of intimation from BU
Administration regarding license renewals. For all Group Projects, the OFC shall be valid for a period of
one year (Usually at the time of License renewal), renewable each year
5.14.2 Based on the above, inspection logs are created for these establishments and inspections will be
carried out without prior intimation to the clients.
5.14.3 The process for the OFC inspection/reporting shall then be repeated, but shall normally only involve
the EHS Department (other departments may be involved at the discretion of the EHS Officer), which shall
make appropriate judgment on the need to involve other departments. Key points only shall be assessed
and confirmed for renewal.
5.14.4 The Sustainability and Environmental Compliance Permits shall also need to be renewed with the
Operation Fitness Certificate. In the same regard, the EIA/ Pollution Control Inspector shall also be
involved in the OFC/ECP Renewal process in terms of compliance and/or revised (if any) environmental
compliance/reporting requirements.
5.14.5 A new OFC with original OFC approval (date), current OFC date and OFC Expiry shall be issued to
the client. Similarly a new Sustainability Permit and ECP shall be prepared and issued to the client.
Note : OFC Renewal /License Expiry Dates and proposed inspection Dates shall be shared with relevant
departments of EHSS to enable minimization of inspections.
5.15
OFC/ECP Amendment
5.15.1 Wherever an existing company/client modifies/adds to his facilities/ activities, his existing OFC
and/or ECP needs to be amended to reflect the changes facilities/ activities. In the same regard, the OFC
procedure as above shall be followed.
Note: In case of facility modifications, the process of NOCs, Building Completion Certification from CED
will be mandatory prior to the OFC amendment process.
5.15.2 Instances of OFC Amendment include (not limited to) the following:
a) Construction of Additional facility/Modifications/Expansions (New BCC)
b) Additional lease
c) Activity Amendment
d) Additional Licenses
e) Additional Machinery or Machinery Modifications
5.15.3 Instances of ECP Amendments include (not limited to) the following:
a) Additional Waste mitigation Equipment
b) Changes in Waste/Effluent generations
c) Changes in Waste/Effluent quality
d) Changes in Waste disposal mode
e) Amendments in AUTHORITY Rules
f) Additions/changes in Waste generating sources and locations
5.16
EHS Facility Termination Compliance
5.16.1 Receive intimation for facility termination approval AUTHORITY/BU Administration shall
intimate the EHS of any proposed Facility (Land, pre-built unit) terminations. This intimation shall be
routed to the EHS Manager, who shall in turn assign the EHS Officer to inspect the site/facility.
5.16.2 Inspections - The Inspectors shall inspect the Facility and submit his comments (See Forms Lease
Termination Form) to the EHS Officer who shall in turn forward the same to the AUTHORITY/BU
Admin. Dept. or the client directly (with a copy to Admn. Dept.) for their necessary action. The inspector
shall take into consideration EHS non-compliance during the period of the client's operations and the
inspection comments may also require the client to carry out certain investigations (at the client's cost) to
determine future environmental suitability of the premises/facility.
5.16.2 Compliance - The client shall then comply with the required actions and forward a compliance
report, based on which a re-inspection shall be carried out. In case of non-compliance, pending
requirements shall again be communicated to the client/ Admn. Dept.

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5.16.3 Certify EHS Compliance of Facility Termination - On compliance with all required
recommendations of the EHS Dept., the Manager shall issue an EHS Compliance Termination Certificate.
5.16.4 This Certificate shall be shared with Admn. Department to enable completion of
legal/administrative formalities in regard to Facility Termination.
5.17
Miscellaneous
Other areas of EHS involvement and Approvals during the operations of the company include:
5.17.1 Approval of Visas for Company
5.17.2 Incident Reporting Requirement
5.17.3 Import, Export & Reporting of Radioactive Sources
5.17.4 Procedure for Obtaining Approvals for Radiography Works
5.17.5 Registration & Renewal of 3rd. party Equipment Testing & Training Agencies
5.17.6 Minor Work Permit Procedure
5.17.7 Procedure for disposal of Industrial Wastes to DM Facilities
5.17.8 Procedure for Approval of Temporary Portacabins/Containers
6.0
6.1
6.2
6.3
6.4
6.5

RECORDS
Client Files with E-forms
Drawings Approval Logs
Building Permit/Completion Certificate Logs
OFC Logs
Risk Matrix

NOTE : Files will be retained for the duration of the Client existence as a lessee/client, When the Client has left
the Free Zone, then the files shall be retained for a further 1-year.

REFERENCES
I.Applicable Health, Safety & Environmental Regulations
Health, Safety & Fire Regulations & Standards, 2006, IIIrd. Edn. (www.ehss.ae)
Environment Protection Rules & Requirements, 2005 (www.ehss.ae)
Food Establishment Guidelines, 2002 (www.ehss.ae)
Green Building Regulations for Dubai World Areas
Free Zone Rules,2005 (www.jafza.ae)
Dubai Municipality Local Orders, Regulations & Technical Guidelines (www.dm.gov.ae)
DM Code of Practice for Dangerous Goods, 1997
UAE Federal Law 8 of 1980
Federal Law No. (24) Of 1999 for the Protection & Development of the Environment
Federal Law No. (23 ), 1999 regarding the Exploitation, Protection and Development of the Living Aquatic
Resources In UAE
Federal Law 11 of 2002, CITES Flora & Fauna
Federal Law No. (1) 2002 Regarding Regulation & Control of the Use of Radiation Sources & Protection
against their Hazards.
Federal Law number (39) of 1992 Concerning production, importing and circulation of Fertilizers and
Agricultural Conditioners
The Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and their
Disposal
Other International Conventions & Protocols (See also
http://www.environment.gov.ae/environment/major/legislations/federallaws.htm)

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II. Applicable EHS Guidelines/Requirements

DMC HSE Handbook, 2006
DMCC Operating Regulations, 2006
AC Guidelines (www.dac.gov.ae)
EHS Environmental Guidelines, 2004
List of Prohibited & Restricted Goods
Abrasive Blasting Guidelines
AL AWEER ZONE Guidelines
Dangerous Goods - Information Bulletin
Demolition work EHS-Requirements
DMC-Workshop Units - EHS Requirements
EHS Guidelines for Waste Audit
Guidelines-Prohibited Activities in DW
EHS Notes -LIU & Land Application
Establishment of Retail Outlets In FZ
Demolition Works
Temporary Open Storage
First Aid Training Guidelines
Flooring In Premises- Guidelines
Guidelines: Sustainable Development in Dubai
World Industrial Areas

Chemical Industries Warehousing

Dragon Mart Requirements
Heavy Equipment Zone (HEZ) Guidelines
OFC/BCC/BP-Drawing Review Checklist(s)
Installation Of Diesel Fired Generators on Plot Guidelines
NAKHEEL - JLT - EHS&F Guidelines
Medical Emergency Leaflet
Office Safety-general Guidelines
PCFC Internal EHS Manual
Prequalification for EIA-RA Consultant-Criteria
Risk Assessment Guidelines
Road Safety Guidelines
Office Allocation
Office Safety
STP Influent criteria JAFZA
Temporary Labor Camps
General Trading
Site Suitability Study Guidelines (www.ehss.ae)

III. Applicable EHS Client Procedures

EHS-PSP-01
Procedure for Approval of New License Application
EHS-PSP-02
Procedure for Risk Assessment (RA) Studies
EHS-PSP-03
Procedure for EHS-NOC for Building Permit (NOC-BP)
EHS-PSP-05
Procedure for EHS-NOC for Building Completion Certificate (NOC-BCC)

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