Professional Documents
Culture Documents
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Objectives
2
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General Financial
Accounting Terms
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SAP
Enterprise
Company
Machinery
CLIENT
Subsidiary
Plant Construction
Automotive
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COMPANY CODE
BUSINESS AREAS
SAP
Enterprise
Company
Machinery
Subsidiary
Plant Construction
Automotive
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CLIENT
COMPANY CODE
BUSINESS AREAS
SAP
Enterprise
Represents an independent
balancing/legal accounting entity.
It is the minimum structure necessary
in mySAP ERP Financials.
Has a unique four character key.
Company
Machinery
Subsidiary
Plant Construction
Automotive
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CLIENT
COMPANY CODE
BUSINESS AREAS
SAP
Enterprise
Company
Machinery
Subsidiary
Plant Construction
Automotive
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CLIENT
COMPANY CODE
BUSINESS AREAS
Country Templates
9
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Global parameters:
Chart of accounts
Fiscal year
Company code defaults
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Variant Principle
12
Field status
Posting periods
Fiscal years
Steps
1
Fiscal Year
13
SAP AG 1999
Fiscal Year
Year Independent
Year Dependent
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Year-Independent Variant
15
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Year-Dependent Variant
16
SAP AG 1999
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Financial Accounting
Overview
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Document Principle
18
A document is identified
by the combination of:
Document number
Company code
Fiscal year
SAP AG 1999
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Documents in R/3
19
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Control Keys
20
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Document Type
21
Always store original documents under the number of the data processing
document.
STEPS
1. Enter the external number of the original document into the reference
number field in the header of the data processing document
2. Record the data processing document number in the original
document
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Internal numbering
External numbering
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Posting Key
24
Credit
GL Transactions
40
50
Customer Invoices
01
50
Vendor Invoices
31
40
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Field Status
25
priority applies.
SAP AG 1999
Exceptions:
Business areas
Tax fields
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Differentiation
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Posting Periods
28
SAP AG 1999
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At the line item level, R/3 checks the account type of the
posting key to verify that the period is open for the assigned
account type.
The account range always contains G/L accounts.
These sub ledger accounts can be treated differently than
accounts which have a different reconciliation account.
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Authorization Groups
31
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Tolerance Groups
32
tolerance groups.
Tolerance groups ensure that employees do not exceed their
defined authority in financial transactions.
Upper limits for posting procedures:
o
o
o
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entries in the default tolerance group ____ are valid for them.
[The blank space within the quotes symbolizes the default tolerance
group.]
For any employees who have especially high or low limits, a special
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Chart of Accounts
35
The list of all the general ledger accounts that can be used by one or more
company codes.
The basis for reporting and posting activities.
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SAP AG 1999
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Account Groups
37
functions.
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Reconciliation Accounts
38
o
o
SAP AG 1999
Reconciliation accounts
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Transaction Figures
39
SAP AG 1999
Transaction figures
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Accounts Payable
41
SAP AG 1999
o
o
o
Domestic vendors
Vendors abroad
Affiliated vendors
One-time accounts
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Accounts Receivable
43
SAP AG 1999
o
o
o
Domestic customers
Customers abroad
Affiliated customers
One-time accounts
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master record.
The credit management
SAP AG 1999
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SAP AG 1999
Asset Class
47
Main criterion for classifying assets in FI.
Used to assign the assets to the correct general ledger accounts.
Define certain control parameters and default values for depreciation and other
master data.
Assets such as buildings and equipment have to be assigned to different asset
classes.
Special asset class for assets can be
created:
Under construction (IDES 4000)
Low-value assets (IDES 5000)
You can create asset classes for
intangible assets and leased assets.
The application component PM is
used for the technical management of SAP AG 1999
assets and TR is used for managing
Asset class
financial assets.
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Depreciation Areas
48
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Depreciation areas
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Account Determination
49
Account determination
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Controlling Area
52
SAP AG 1999
Controlling area
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Company codesGermany,
SAP AG 1999
The two companies in North America were using the chart of accounts
Group chart of
accounts
SAP AG 1999
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Controlling Objects
55
Statistical Controlling
Objects
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MM uses the company code from FI, the plant from Logistics General,
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Plants
57
Example:
IDES company code 1000
(Germany)
o
o
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Purchasing Organizations
58
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Example
The purchasing
organization 1000 takes
care of purchasing for all
German plants (Hamburg,
Berlin, Dresden, Frankfurt,
and Stuttgart). Postings are
made in German company
code 1000.
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Three-step
verification
(standard)
SAP AG 1999
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Sales Organizations
62
SAP AG 1999
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Example
IDES company code
1000 (Germany)
includes the sales
organizations 1000
(Frankfurt) and 1020
(Berlin).
Distribution Channels
63
channels.
IDES distribution channels:
SAP AG 1999
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Divisions
64
can be sold.
The combination of distribution chain and division is a sales area.
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SAP AG 1999
Divisions
Sales areas
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SAP AG 1999
The sales order is a document in SD and does not cause any postings
in FI.
The goods to be delivered are posted as a goods issue. A goods issue
document is created in MM, and an accounting document is created in
FI so that the goods issue is posted to the correct G/L accounts.
A billing document is
SAP AG 1999
Sales process
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Summary
67
Q and A
68
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Knowledge Check 1
69
1.
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Knowledge Check 1
70
1.
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Knowledge Check 2
71
2.
c.
d.
If the start and end date of the posting periods differ from year to year.
If one fiscal year has fewer posting periods than the others (shortened fiscal
year).
If the start and end date of the posting periods remain same from year to
year.
If the fiscal year differs from the calendar year, but the posting periods
correspond to calendar months.
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Knowledge Check 2
72
2.
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Knowledge Check 3
73
3.
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Knowledge Check 3
74
3.
Answer: False
Explanation: The same document types are valid for all company
codes since they are defined at the client level.
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Knowledge Check 4
75
4.
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Knowledge Check 4
76
4.
Answer: True
Explanation: The document number uniquely identifies each
document in a company code within a fiscal year. Therefore, document
number ranges are defined dependent on the company code.
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Knowledge Check 5
77
5.
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Knowledge Check 5
78
5.
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Knowledge Check 6
79
6.
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Knowledge Check 6
80
6.
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Knowledge Check 7
81
7.
b.
Vendors
Customers
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Knowledge Check 7
82
7.
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Knowledge Check 8
83
8.
Vendors
Customers
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Knowledge Check 8
84
8.
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Knowledge Check 9
85
9.
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Knowledge Check 9
86
9.
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Knowledge Check 10
87
A controlling area can have one or more company codes assigned to it.
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Knowledge Check 10
88
A controlling area can have one or more company codes assigned to it.
Answers: True
Explanation: A controlling area can have one or more company
codes assigned to it. If the assigned company codes and the
controlling area all use the same operating chart of accounts, one can
carry out cross-company code cost accounting between the assigned
company codes.
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