2

MADRID

Content

Life at URJC

About URJC

The university and its campuses

Information for foreign students at URJC

Contacts

URJC Welcome Handbook

Congratulations on

being

accepted to Rey Juan Carlos

University!
We realize that studying abroad
can

Living in Madrid

r e present

challenges

both

variety

of

academically

and personally.

Accommodation

Medical Insurance

What is the weather like?

Cost of living

Cultural and Touristic information

We will do our best to help you

make your experience at URJC
and in Madrid the best one!

Academic life for Mobility Students at URJC

Arrival

Enrolment and changes of Erasmus period

Exams

Departure

Attached documents

About URJC
Rey Juan Carlos U n i v e r s i t y is the y o u n g e s t a n d

Rey Juan Carlos University is in close contact and

most m o d e r n of all public universities in Madrid. It has

collaborates with t h e i n t e r n a t i o n a l scientific community

five campuses, located in Mstoles, Alcorcn, Fuenlabrada,

and participates in exchange programs for both teachers and

Madrid and Aranjuez, as well as its Foundation i n the city

students.

center. It was created in 1996 with the objective of offering

all-round preparation for its students, combining theoretical

Research and technological

teaching with training in laboratories and companies, thus

most important mainstays, as well as its commitment and

facilitating rapid access to the labour market. The university

connection with business sectors in a free-flowing university-

has, at present (course 2015/16), more than 40.000 students

business relationship, making it a university prepared to

enrolled, including 4.212 international students (11%) from

confront the challenges of the 21st Century.

innovation are one of its

over a hundred countries from all over the World, and a staff
of more than 1.900 members, including both teachers and
administrative personnel.

How to reach the campuses?

Where is Rey Juan Carlos

University?

Barajas Airport:
Is only 12 km. away from the city center.
Public Transport to the city center: Metro
(price 5 ) and bus (price 5 .)

Rey Juan Carlos University is located in the

Taxi Service: Price from 25 to 35

depending on the kilometers and the taximeter.

East and Southern parts of Madrid and i t is

very accessible by public transport,

ARANJUEZ

Life at URJC

Shuttle service: Reservations are required.

The current price: from 45 for 3 people to
75 for 7 people.
(Airport- city centre-Viclvaro).

(underground, bus and railway.)

Rey Juan Carlos University offers a large variety

of official degrees in Spanish, double degrees, online degrees and 8 degrees in English, as well as
Masters, PhDs, special degrees and continuing
education programs taught in Spanish.
http://www.urjc.es/estudios/grado

Courses Offered

http://www.urjc.es/estudios/grado/15-habla-inglesa

FIELDS OF KNOWLEDGE

DEGREES IN ENGLISH

Engineering

Business Administration and Management

Experimental and Environmental Sciences

Tourism

Health Sciences

Pre-School Education

Communication Sciences

Primary School Education

Tourism Sciences

International Relations

Legal and Social Sciences

Marketing

Arts

Academic calendar 2015/16

1ST SEMESTER:
To be defined (around two weeks
before the start of the classes)

Intensive Spanish course (Mornings) Madrid Campus.

Buddy Program Activities (Afternoons.)

To be defined

Welcome Session. Madrid Campus.

September 7

Start of the clases

December 22

Classes end. Christmas Holidays.

December 12th January 16th

Evaluation.

* RESIT (retake) EXAMS: 11/06/2016 29/06/2016

2ND SEMESTER (Check in the web*)

To be defined

Welcome Session

18th January

Classes begin.

21-28 March

Easter Holidays.

29 April

Classes end.

3 - 16 May

Examination period.

* RESIT (retake) EXAMS: 11/06/2016 29/06/2016

Further information
http://www.urjc.es/images/EstudiarURJC/futuros_estudiantes/archivos/calendario_academico_2015-2016.pdf

The university and its Campuses

CAMPUS ALCORCN
Madrid

CAMPUS FUENLABRADA
Alcorcn
Mstoles

CAMPUS MSTOLES

Fundacin
Pza. Manuel Becerra

Madrid

Fuenlabrada

CAMPUS MADRID
Aranjuez

CAMPUS ARANJUEZ
URJC
Fundacin
Plaza de Manuel Becerra 14, 28028 Madrid. Tel.: 0034 91 488 83 33
www.fundacionurjc.es - email: fundacion@urjc.es
Metro lines 2 and 6

Campus Alcorcn
Avda de Atenas s/n, 28922 Alcorcn. Tel: 91 488 88 17
www.cs.urjc.es - email: alcorcon.info@urjc.es
Metrosur (Parque Oeste)
1
2
3
4
5
6

Faculty of Health Science

- Department Building II: University Clinic

- Department Building I
- Restaurant
- Library
- Multipurpose Laboratory Building
- Lecture Room I

7
- Lecture Room II
8
- Administration Building
9
- Control Building
10 - Car Park
11 - Car Park II
12 - Sports Area

12
1
2
10
4
3

Life at URJC

11

http://www.urjc.es/universidad/campus/campus-de-alcorcon/565-situacion-planos-campus-alcorcon

Campus Fuenlabrada
Camino del Molino s/n, 28943 Fuenlabrada. Tel: 91 488 72 62
www.fccom.urjc.es, www.etsit.urjc.es, www.fct.urjc.es, www.isdaa.urjc.es
Metrosur (Hospital de Fuenlabrada)

Faculty of Communication Sciences

Dance College Alicia Alonso

Telecommunication Engineering School

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

- Department Building
- Lecture Room I
- Laboratory I
- Control Building
- Restaurant
- Laboratory II
- Lecture Room II
- Library
- Administration Building
- Sports Facilities
- Stadium
- Conference Hall
- Car Park
- Car Park
- Car Park
- Coffee Shop

15

13

16

11

8
9
12

10

14

http://www.urjc.es/universidad/campus/campus-de-fuenlabrada/562-situacion-planos-campus-fuenlabrada

Campus Mstoles
C/Tulipn s/n, 28933 Mstoles. Tel: 91 665 50 61
www.mostoles.urjc.es, www.escet.urjc.es, www.etsit.urjc.es
Metrosur (Universidad Rey Juan Carlos)

School of Experimental Sciences

School of Informatics
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18

- Rectorate Building I
- Rectorate Building II
- Library
- Department Building I
- Department Building II
- Administration Building
- Lecture Room and Laboratory I
- Lecture Room and Laboratory II
- Lecture Room and Laboratory III
- Technological Support Centre
- Sports Facilities
- Conference Halls
- Coffee Shop I
- Coffee Shop II
- Reprography
- Bank
- Car Park
- Car Park

10

9
5

17
16 15 13

18

1
3
14

12
2

11

http://www.urjc.es/universidad/campus/campus-de-mostoles/564-situacion-planos-campus-mostoles

Campus Madrid
Paseo de los Artilleros s/n, 28032 Madrid. Tel: 91 488 78 00
www.fcjs.urjc.es
Line 9 (Viclvaro)

Faculty of Social Sciences and Law

1
2
3
4
5
6
7

- Department Building
- Library
- Lecture Room
- Administration Building
- Communication Laboratories
- Conference Hall
- Gym

8
9
10
11
12
13
14
15

- Coffee Shop
- Reprography
- Bookshop
- Bank
- Car Park
- Hall of Residence
- Car Park
- Car Park

2
6

7
5

12

8
10
11
3

15
13

14

http://www.urjc.es/universidad/campus/campus-de-madrid/563-situacion-planos-campus-madrid

Admission letter.
Passport.
Visa (if required.)

Life at URJC

CHECK LIST (BEFORE LEAVING HOME):

Airline Ticket (booked and confirmed.)

Medical Insurance.
Housing Information.

Information for foreign students at URJC

Depending on the a c a d e m i c w o r k students will
be doing, different information shall be needed:
A) Students of Spanish Intensive Course for
Foreigners.
Visiting students of t h e Language and Culture
Immersion Course.
Information: Welcome Office- Administration
Building (office 41) Campus d e M a d r i d .

B) Students of Degree or Master.

Academic Information: At Students Secretarys
Office in each campus.
General Information: Welcome Office.

C) Mobility Students (ERASMUS / MUNDE).

Information: ORI (International Relations Office) of
each campus.

General information

There is a WI-FI network in all campuses

ACCES TO INTERNET: during the first week of each
semester, until all students have their own users
password, Internet can be used in any computer on
campus, using the following data:

USER: erasmus
PASSWORD: munde
DOMAIN: ALUMNOS
Viclvaro Campus: during the welcome session various
computer tutorials will take place in a room to be
confirmed.

Further INFORMATION:
Madrid Campus:

1) Degrees and courses at URJC:

http://www.urjc.es/estudios/grado
http://miportal.urjc.es/guiasdocentes/
2) Degrees and courses taught in English at URJC:
http://www.urjc.es/estudios/grado/15-habla-inglesa
3) List of courses:
http://www.urjc.es/images/Internacional/estudi
antes_internacionales/visitantes/libro_asignatu
ras.pdf
4) Schedule:
https://gestion2.urjc.es/horarios/?paso=1
5) Academic Calendar:
http://web.pruebas.urjc.es/estudiar-en-laurjc/futurosestudiantes/854-primerospasos#informacin-til

6)

Buddy Program:
http://www.urjc.es/images/EstudiarURJC/futuro
s_estudiantes/archivos/calendario_academico_20
15-2016.pdf

Administration Building. Office 52.

Bank service
There is a Bank of Santander branch office in each
campus.
Opening hours: 9:00 to 14:00 and 16:00 to 19:00
(Mondays to Fridays.)

WHAT IS THE WEATHER LIKE

IN MADRID?
Weather in Madrid is very different in each season.
During Fall (September, October and November) and
Spring (March, April and May), temperatures are
moderate and conditions generally pleasant. Winter
(December, January and February) can be intensely cold,
and snow is possible. Summer (June, July and August) is
hot and dry.

Spanish Courses for Erasmus Munde Students

Erasmus and Munde students can attend a 34-hour intensive Spanish course that will take place two weeks before the start of
the classes. Language courses can be validated for free election credits (a 34-hour course equals 2 free election credits.) This
course costs approximately 200. The course code is: 1500394. Further information: internacional.in@urjc.es
Erasmus and Munde students can also attend a 45-hour Spanish course that will take place during one semester (October
December or January April.) Language courses can be validated for free election credits (a 45-hour course equals 4,5 free
election credits.) This course costs approximately 245. The first semester course code is 1500492 and the second
semester course code is 1500493. Further information: University Languages Center. Parking Building Madrid Campus.
centro.cui@urjc.es http://miportal.urjc.es/cui/ Tel..: + 34 91 488 75 35 / 36

Information about the courses

Courses will become available depending on the number of students enrolled. Minimum students required is 14.
Language courses available are taught under the Common European Framework for Languages guidelines.
After completing the course students will receive a certificate stating the course done, the level, duration and marks obtained.

How to get a URJC Student Card?

Intelligent University Card (TUI):

Students belonging to the University Language Centre and visitors should ask for
the TUI at Welcome Office( Administration Building, office 41) Campus Madrid.

Erasmus and Munde students should ask for TUI at the RRII (International Relations
Office) of their respective campus.

Life at URJC

In order to request your Student Card, enter your service portal:

https://www.urjc.es (INTRANET; Portal de Servicios) and click Mi solicitud de carn de estudiante,
upload a digital photo and confirm it.

ATTENTION: if at any time you change your address, you must communicate
it to the Students Secretarys Office of y o u r corresponding campus.

Telephone Numbers and Contacts at URJC

VICERECTORATE for International Relations:
http://www.urjc.es/internacional/estudiantes-internacionales/259-oficina-internacional#directorio
e-mail

Phone number - Fax

VICERECTORATE SECRETARYS OFFICE:

Laura del Peso Gonzlez

vice.relacionesinternacionales@urjc.es

+ 34 91 488 93 11

HEAD OF SERVICE:
Pablo Toms Salvadores Alonso

pablo.salvadores@urjc.es

+ 34 91 488 82 89

WELCOME OFFICE- Office 41-Campus Madrid

e-mail

Phone number - Fax

HEAD OF THE OFFICE:

Raquel Galn Segu

internacional.welcome@urjc.es

+34 91 488 75 43

BUDDY PROGRAM:
Almudena Usera Rodrguez
internacional.buddy_program@urjc.es

internacional.welcome@urjc.es

+ 34 91 488 75 2 2

+34 91 488 7583

HOST AND ISSUES WITH CHINESE

Chen Wang

internacional.oficinachina@urjc.es
+ 34 91 488 7548

10

INTERNATIONAL RELATIONS (Mstoles)

e-mail

Phone number

INTERNATIONAL AGREEMENTS:
Victoria Martnez Vallarn

internacional.agreements@urjc.es

+ 34 91 488 82 73

ERASMUS / MUNDE INCOMING:

MTeresa Chavarri Caro

internacional.in@urjc.es

+ 34 91 488 83 08

internacional.out@urjc.es

+ 34 91 488 93 56

internacional.practicas@urjc.es

+ 34 91 488 93 49

felipeangel.madrid@urjc.es

+ 34 91 488 73 73

ERASMUS / MUNDE OUTGOING:

Elisa Gmez-Luengo

ERASMUS PLACEMENT:
Raquel Gutirrez del Ro

Felipe ngel Madrid Miranda

Life at URJC

VISITING STUDENTS:

11

Living in Madrid

THE ADVANTAGES
of studying in Spanish
Spanish is a language in expansion.
Spanish is spoken by around 500 million people in
the World.
It is the official language of 21 countries.
It is the most studied language as a second language:
currently more than 46 million people study Spanish in
the World.
It is currently considered the second language for
international communication.
The UNESCO estimates that in the 21st Century,
Spanish will be more important than English and there
will be more speakers of Spanish than English.

WHY STUDY IN SPAIN?

AND WHY MADRID?
The best way to become familiar with a culture and to
learn a language is to study in the country because it
will be quicker, easier and more efficient.
The Spanish educational system is internationally
recognized for its excellent quality and outstanding
organization.
Spain currently ranks third as a European destination for
international students, following England and Ireland.
Due to its geostrategic location and its historical
roots, Spain is the economic and cultural bridge to
Latin America.
Spain, along with France, United States and China, is
among the t o p four tourist world powers.

12

madrid
ACCOMMODATION
-RESIDENCIA UNIVERSITARIA
Campus MADRID
Tel. +34 91 775 30 42
http://www.residenciavicalvarourjc.es/
-ALUNI
Viclvaro Office:
Paseo de los Artilleros, 29 Bajo E, 28032 Madrid
Moncloa Office:
C/ Hilarin Eslava 12, Stano A, 28015 Madrid
+ 34 91 775 29 48; + 34 91 543 20 31;
+ 34 91 543 19 06
www.aluni.net - www.aluni.es
- HOUSING ANYWHERE
https://housinganywhere.com/
-IDEALISTA
www.idealista.es

COST OF LIVING
Single room in shared flat: From 300 to 500 monthly.
Menu of the day at the campus restaurants: 5,90 (2 main courses,
dessert, bread, water).
Eating at home: From 150 to 200 monthly.
Breakfast: 2 (Coffee shop).
Public Transport:
Metrobus 10 trips, 12,20 (1 trip: 1,5 ).
Travelcard Season Tickets:
There are special fares for different areas in Madrid.

INFORMATION / CONTACT

-SEGUNDA MANO
www.segundamano.es

CULTURAL AND TOURIST ACTIVITIES

TOURIST INFORMATION: Plaza Mayor 27.
Phone number: 00 34 917012210

www.esmadrid.com/es/ www.turismomadrid.es

Welcome office organizes different activities and visits for

URJC students. Department n41 (Madrid Campus)
E-MAIL: internacional.welcome@urjc.es
internacional.buddy_program@urjc.es

Facebook:
http://www.facebook.com/urjcwelcomeoffice

Colon Tourism Centre: Learn Spanish in Madrid. Address: Plaza de

Colon s/n (located in the former subterranean walkway between Genova

Street and Goya Street, under Paseo de la Castellana).
Madrid Art and Culture CARD (Activities ad discounts for foreign

Twitter:
https://twitter.com/urjcwelcome

http://disfrutamadridmas.com/

info@disfrutamadridmas.co

HEALTH INSURANCE
1) European Union Countries: Those students who havethe
card from country of origin can be assisted in any public
Healthcare centre.
http://www.libreeleccion.sanidadmadrid.org/
Buscador/Centros.aspx
2) If you dont have the European Health Insurance
Card, youshould sign-up for a private medical
insurance (Mapfre, Sanitas, etc,.)

weibo:

Living in Madrid

students in Madrid).

Emergencies number: 112

13

Academic life for Mobility Students at URJC

index
1.

Arrival
1.1 Where should I go when arriving at URJC?
1.2 How do I know which is my campus/faculty?
1.3 What should I do when arriving at the International Relations Office?

2.

Enrolment and changes of Erasmus period

2.1 Documents to fill out
2.2 Where can I find information to complete the Learning Agreement and
Enrolment Sheet?
2.3 Assistant /Coordinator: Who is going to help me?
2.4 Deadlines: When should I hand them in?
2.5 URJC Services: Virtual Campus and Directory

3.

Exams
3.1
3.2
3.3
3.4

4.

Dates
Use of Service Portal
Information about retaking tests
Transcript of Records

Departure
4.1 What should I do before leaving? (Certificate of Attendance)
4.2 Check- list or documents to take when returning
(Information about Transcript of Records)

5.

Attached documents
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8

14

Enrolment Certificate
Registration Form
List of Courses (Hoja de Matricula)
Learning Agreement
Learning Agreement Munde
Form to notify incidents
Changes to Erasmus / Munde period
Certificate of Attendance

1. Arrival
1.1

Where should I go when arriving at URJC?

If a student arrives later than the Welcome session day,
he should go directly to the International Relations
Office of his respective campus, where he will receive
the information needed to start his university stay.

Welcome sessions:
Intensive Spanish course: to be defined
First semester and full academic course: to be defined
Second semester: to be defined

MSTOLES CAMPUS
ESCET (Experimental Sciences and Technology School)
ETSII (Computer Engineering School)

ORI Head of Office:

Teresa Chavarr

Address:

Tulipn Street
Rectorate Building 4th Floor, Office 414
28933 Mstoles (Madrid)
SPAIN

Phone number:

+ 34 91 488 83 08

e-mail:

internacional.in@urjc.es

ORI Head of Office:

Ricardo de la Fuente

Address:

Atenas Avenue
Administration Building, 1st. Floor, Office 13
28922 Alcorcn (Madrid)
SPAIN

Phone number:

+ 34 91 488 86 12

e-mail:

ricardocarlos.delafuente@urjc.es
MADRID CAMPUS
Legal and Social Sciences Faculty

ORI Head of Office:

Mara Fernndez de Casadevante / Socorro Vera

Address:

Artilleros Street
Administration Building, 1st. Floor, Office 052
28032 Viclvaro (Madrid)
SPAIN

Phone number:

+34 91 495 92 76/

e-mail:

internacional.vicalvaro@urjc.es

+34 91 495 92 70

FUENLABRADA CAMPUS
CCC (Communication Sciences Faculty)
CCT (Tourism Sciences)
ETSIT (Telecommunication Engineering School)
Dance College ALICIA ALONSO

ORI Head of Office:

Oscar Prieto

Address:

Camino del Molino

Administration Building, Office 011
28021 Fuenlabrada (Madrid)
SPAIN

Phone number:

+34 91 488 81 89

e-mail:

oscar.prieto@urjc.es

Academic life for Mobility Students at URJC

ALCORCN CAMPUS
Health Sciences Faculty

15

1.2

How do I know which is my campus?

Each academic field of studies is taught in a different campus. These fields and the corresponding campuses where the students will stay
are detailed below:

MADRID CAMPUS

Faculty of Social Sciences and Law

Business Administration (Spanish and English)
Economics (Spanish)
Law (Spanish)
Labour Relations and Human Resources (Spanish)
Political Science and Public Administration (Spanish)
Marketing (Spanish and English)
Sociology (Spanish) (Not offered for new students)
International Relations (English)
Education (English)
History (Spanish)
Accounting and Finance( Spanish)
Criminology ( Spanish)
Financial and Actuarial Economics ( Spanish)

MSTOLES CAMPUS

School of Experimental Sciences

Environmental Science (Spanish)
Chemistry (Spanish)
Biology (Spanish)
Materials Engineering (Spanish)
Energy Engineering (Spanish)
Industrial Technology Engineering (Spanish)
Science and Technology of Food (Spanish)
Experimental Sciences ( Spanish)

Faculty of Social Sciences and Law

Education (Spanish)

School of Informatics
Computer Engineering (Spanish)
Video Game Design and Development ( Spanish)
Software Engineering ( Spanish

16

ALCORCN CAMPUS

Faculty of Health Science

Nursing (Spanish)
Dentistry (Spanish)
Medicine (Spanish)
Psychology (Spanish)
Physiotherapy (Spanish)
Occupational Therapy (Spanish)
FUENLABRADA CAMPUS

Faculty of Communication Sciences

Journalism (Spanish)
Communication

Audiovisual Communication (Spanish)

Advertising and Public Relations (Spanish)

Faculty of Tourism Sciences

Tourism (Spanish)
ETSIT (School of Telecommunications Engineering)
Telecommunications Engineering (Spanish)
Aerospace Engineering in Air Navigation (Spanish)
Dance College ALICIA ALONSO
Arts and Dance (Spanish)

Faculty of Social Sciences and Law

International Relations (Spanish)
Integral Design and Image Management (Spanish)
Fine Arts ( Spanish)
Visual Arts and Dance Pedagogy ( Spanish)

17

1.3 What should I do when arriving

at the International Relations Office?
First of all, students must register and, to do so, they need to fill out the following documents before coming:
IMPORTANT (If your University provides their own forms of documents, please fill those out. THESE
DOCUMENTS must be fill ONLY if your University doesnt provide their own.)
http://www.urjc.es/internacional/estudiantes-internacionales/250-estudiantes-deintercambio#documentacin

Enrolment Certificate:

It is a document in which the University

certifies that the Erasmus / Munde student has
enrolled in the University while also stating the
duration of the stay. This document will be
signed by the International Relations Office on
the day of the students arrival

18

Academic life for Mobility Students at URJC

Registration Form:
It is a document containing student personal
data in order to access the university computer
services.

2. Enrolment and changes of Erasmus period

2.1

Documents to fill out

List of Courses
The List of Courses is processed by the International Relations Office (just for URJC). In order to do this you need to complete
the following document:

The first part of the document to fill out is personal

information about the student. I t is important that
both phone number and email address are those
normally used by the students, and both should
appear on the enrolment form clearly so that
contacting the student.

The second part of the document refers to information

about the students receiving (host) University.

The third part of the document refers to the students

sending (home) University. This person named here as
contact will be sent all the aforesaid information.

HOJA DE MATRICULA: PROGRAMA LLP ERASMUS-MUNDE

PASAPORTE N:
APELLIDOS:
NOMBRE:
E-MAIL:
TELEFONO:
TELEFONO ESPAOL:
DIRECCIN:

UNIVERSIDAD DE DESTINO:
CDIGO ERASMUS:
FACULTAD/CAMPUS:
TITULACIN/ ESTUDIOS:
COORDINADOR:
E-MAIL COORDINADOR:

FOTOGRAFIA

UNIVERSIDAD REY JUAN CARLOS

EMADRID26

PAIS:
UNIVERSIDAD DE ORIGEN:
CDIGO ERASMUS:
COORDINADOR:
E-MAIL COORDINADOR:
TELEFONO/ FAX:
DIRECCIN:

Observaciones de la Oficina de Relaciones Internacionales

19

List of Courses in which to enroll:

Degree.
Courses code (make sure the code is the correct one for the course desired).
Name of Courses.
The group class the student will attend, that is, Morning Group, Afternoon Group, (Group A, B, C, D)
The schedule assigned to each course.
Teachers name.
NOTE: the subjects included in the registration form will be final without possibility of change.

LISTADO DE ASIGN ATURAS DE LAS QUE SE MATRICULA CURSO 20_ _ / 20 _ _

TITULACION

CDIGO

ASIGNATURA

SEMESTRE

GRUPO

HORA RIO

PROFESOR/A

Firma de l Alumno

Firma y Sello del Coordinador LLP ER ASMUS

Fecha:

Fecha:

Este docume nto es vinculante ya que no se incluirn en la matricula del alumno las asignaturas que no figuren en e l mismo.

20

Vida acadmica para la movilidad de estudiantes en URJC

The last part to complete is the MOST IMPORTANT one since this information is what the student will see on his Virtual
Campus. Therefore, to gain access to the courses, it is necessary to complete correctly:

Learning Agreement
Is one of the most important Erasmus documents since it
has a validity of contract signed by three different parts:
(Student, Departmental and Institutional Coordinators
from home University and Coordinators from host
University). This document is deemed invalid if it lacks any of
these three signatures needed to formalize the contract.
These representative signatures must go with the
corresponding stamps.

Obligatory Fields of Completion

Academic Year 20/20.: Indicate the academic year
when the student participates in Erasmus Program.
Field of Study: Specify the area of knowledge and the
code of area of the studies desired (Ex: Business Studies,
04.0)
Name of student: Write clearly and in capital letters the
complete name of the student.
Sending Institution:
Name of the sending (home)
institution and its Erasmus Code (Ex: F RENNES 27).
Country: Sending institution country
Receiving Institution: Name of the receiving (host)
institution with its Erasmus code. In case o f the IN
students, it is always Rey Juan Carlos University (E
MADRID26).
Country: Receiving institution country. In case of the IN
students, it will be SPAIN.
Course unit title: Name of every course the student will
attend at the host university, and w h i c h will be recognized
by his home university should a passing grade be obtained.
Course unit code: Course code. Particularly for the IN
students it is important to specify the course unit code,
since it determines the enrolment.
Number of ECTS credits: Number of ECTS credits of
each course in accordance with the total o f credits allowed.
It is important to approach the Erasmus Program
convention:
20 credits ECTS a term/trimester
30 credits ECTS a semester
60 credits ECTS a complete year

If necessary, continue the list on a separate sheet:

In case of lack of space, students can fill out several sheet
templates, although it is extremely important to indicate
again in every page all the student personal data and
university data with the appropriate dates and signatures,
indicating also in every page the number of pages contained
in the document (1/2 or 2/2).
Students signature: Erasmus students signature.
Date: Date of Erasmus students signature.
Sending Institution: Signature, stamp and date of Erasmus
Departmental Coordinator from home university and
signature, stamp and date of Erasmus Institutional
Coordinator from home university.
Receiving institution: Signature, stamp and date of Erasmus
Departmental Coordinator
from host university and
signature, stamp and date of Erasmus Institutional
Coordinator from host university.
A Learning Agreement sheet, with all the required data,
is a valid studies contract. If, at any time, you want to
change your choice of courses, you must use the Changes
to Learning Agreement where you can add all new
courses and respectively delete all old courses, regarding the
previous approved learning agreement document. If the
proposed changes are accepted by the three corresponding
parties, the new contract i n p l a c e will be the one with all
the considered changes on the Changes to Learning
Agreement. Therefore, the grades obtained by the
student, or Transcript of Records, must coincide exactly
with the Learning Agreement in place, taking into
account the possible changes done regarding the original
Learning Agreement.

21

ACADEMIC YEAR 20..../20.... - FIELD OF STUDY: ..................................... CHANGES TO

Changes to the Original Learning Agreement

Academic Year 20/20.: Indicate the academic year in
which the student participates in the Erasmus Program.

ORIGINAL PROPOSED STUDY PROGRAMME/LEARNING AGREEMENT

(to be filled in ONLY if appropriate)

Name of student::.................................................................................................................................................................................
Sending institution:........................................................... Country: ...........................................................................................
Course unit code (if any)
and page no. of the
information package

Course unit title (as indicated in the

information package)

Field of Study: Indicate the area of knowledge and the

code of area of the studies (Ex: Business Studies, 04.0).
Name of student: Write the complete name of the student
in capital letters.
Sending Institution: Name of the home institution and its
Erasmus Code.

Deleted
course unit

Added
course unit

Number of ECTS
credits

if necessary, continue this list on a separate sheet

Students signature
............................................................................................. Date: .......................................................................................

Country: Home institution country.

SENDING INSTITUTION
We confirm that the above-listed changes to the initially agreed programme of

Course unit title: Name of every course the student will

add t o or delete f r o m the original approved Learning
Agreement.

................................................................................................... .....................................................................................................

study/learning agreement are approved.

Departmental coordinators signature

Institutional coordinators signature

Date: ................................................................................. Date: ...................................................................................

RECEIVING INSTITUTION
We confirm bye the above-listed changes to the initially agreed programme of
study/learning agreement are approved.

Departmental coordinators signature

...........................................................................................

Date: ............................................................................

Institutional coordinators signature

.....................................................................................................

Date: ...................................................................................

Course unit code: Course unit code to add t o or delete

from the original approved Learning Agreement.
Mark with an X if it is a deleted course Deleted Course
Unit, or, if it is an added course, Added Course Unit.
Number of ECTS credits: Number of ECTS credits
of each added or deleted course unit.
If necessary, continue the list on a separate sheet: In
case of lack of space, students must fill out several sheet
templates, taking into account the IMPORTANCE of
indicating again in every sheet all the student personal data
and university data with the appropriate dates and
signatures, indicating in every sheet the number of pages
contained in the document (1/2 or 2/2).

Students signature: Erasmus students signature.

Date: Date of Erasmus students signature.
Sending Institution:
Erasmus Departmental
and signature, stamp
Coordinator from home

Signature, stamp and date of

Coordinator from home university
and date of Erasmus Institutional
university.

Receiving Institution: Signature, stamp and date of

Erasmus Departmental Coordinator from host university
and signature, stamp and date of Erasmus Institutional
Coordinator from host university.

If students would like to extend their stay, the following

document will have to be filled out. It will have to be
signed both by the host and home universities and it will
show both the original and the new durations of stay
requested by the student, according to the official dates of
t h e academic calendar.
Name of student: Write the complete name of the student
in capital letters.
Sending Institution: Name of the home institution with its
Erasmus Code (Ex: F RENNES 27).
Receiving Institution: Name of the receiving institution
with its Erasmus code. In case the IN students, it is always
Rey Juan Carlos University (E MADRID26).
Field of Study: Indicate the area of knowledge and the
code of area of the studies to do (Ex: Business Studies, 04.0).
Students signature: Erasmus students signature.
Date: Date of Erasmus students signature.
Original Period: Original stay period.
Requested additional Period: Study period demanded
by the student according to the official dates of academic
calendar.

22

Sending Institution:
Erasmus Departmental
and signature, stamp
Coordinator from home

Signature, stamp and date of

Coordinator from home university
and date of Erasmus Institutional
university.

Receiving Institution: Signature, stamp and date of

Erasmus Departmental Coordinator from host university
and signature, stamp and date of Erasmus Institutional
Coordinator from host university.

Academic life for Mobility Students at URJC

Changes to the
duration of stay

2.2

Where can I find the information to complete the learning

agreement and enrolment sheet?

The information concerning the Degree, Codes,

Courses, Semesters and Number of Credits is on
Libro
de
Asignaturas
(http://www.urjc.es/images/Internacional/e
studiantes_internacionales/visitantes/libro
_asignaturas.pdf). The student should verify
that those course units he would like to do belong
to the campus where he is going to study.
By clicking h e r e , we can download L I B R O DE
ASIGNATURAS. It is a file w h e r e there is
important information for Erasmus/Munde
students. Here we can find all the offered courses
in the academic year 2015/2016.
If students choose any course units from Double
Degrees, be careful with the Course Unit
CODE, as the same course unit can be studied
in different Degrees, for instance we can find
Financial Mathematics in the following
Degrees:

The student can choose betwe en the different groups and schedules;
to that end, he has to access https://gestion2.urjc.es/horarios/?paso=1.
There he can find some information about schedules and exams.

When the student clicks in schedules, he must select the faculty where
he is going to study (Faculty of Legal and Social Sciences Viclvaro -,
Faculty of Tourism Sciences Fuenlabrada -, etc.). After that, he has
to click in the Degree (Degree in Law, Degree in Journalism, Degree in
Economics.) and choose the semester. Next the different academic
years will appear and within it the student will see the possible schedules.
The group is indicated on the right top part.

- Double degree in Business Administration

and Law: (2075006) Financial Mathematics.
- Degree in Marketing:
(2024003) Financial Mathematics.
- Degree in Business Administration:
(2012002) Financial Mathematics.

In addition, you can choose the course

unit in any of the Degrees (according
to your schedule), but it is essential to
write the correct course unit code in the
enrolment form, on the contrary it
wont be possible to access to the
information
about
the course unit
through the Virtual Campus and neither
you can have your mark in the Service
Portal, since the teacher wont consider
you as one of his enrolled students.

In case of problems to find this information or to fill out the required

documents, the student can ask for help to his coordinator. It is very
important for the International Relations Office that the documents are
properly and fully completed and signed, otherwise they cannot be collected
and the student will not be able to enroll.
If the coordinator doesnt have enough information about the codes or
groups, the student will have to consult the courses teacher about the
course unit code. It is the students responsibility to make sure the
data appearing on the enrolment form are correct in order to avoid
subsequent problems.

Academic life for Mobility Students at URJC

- Degree in Business Administration Online:

(2047002) Financial Mathematics.

23

Sport Activities

USAC Courses

Students can do any sports activities in the diverse sports

facilities available at t h e University. In some cases, these
activities can be transferred with credits. The student who
takes part in any of these activities must get the certificate
achieved at the end of the sport activity and hand it to the
International Relations Office in order to include it in his
Transcript of Records, so that he can get the appropriate
Transfer of Credits. It is essential to add those credits in the
Learning Agreement for which any code is needed. Certificates
will be collected at the Sport Office of the campus where the
student does the activity (ask the person responsible for the
activity.)

(University Studies Abroad Consortium)

USAC programmes offer a wide range of courses, among
them Arts, Business Administration, History, Political Science
and Anthropology. Every exchange student can take part
in these courses which can be transferred with 4.5 ECTS
credits. Those students who are interested in them can
contact the USAC Centre.
Those students who participate in any of these courses must
collect the certificate that certifies their attendance, and
hand it at t h e International R e l a t i o n s Office in order to
include it in their Transcripts of Records and, thus, get the
corresponding transfer of credits. It will be necessary to add
these courses in the Learning Agreement for which the
CODE is the word USAC

*Note: It is essential to include in the Learning Agreement

the Spanish Courses as well as any sport activity or USAC
Courses involving recognition of ECTS credits, in order to
be able to add them in the Transcript of Records later on.

24

2.3

Academic Coordinators:

The Academic Coordinator is the person responsible of

the students academic area during his university stay. He
is in charge of accepting and signing the below mentioned
documents:
Learning Agreement
Changes on Learning Agreement
Create and organize together with the student the
Enrolment Form.
The academic coordinator can provide information about
schedules and course unit codes. It is the figure to assess and
advise about the available academic offer for the student.

Everything concerning the academic information must

be consulted with the academic coordinator.
From the beginning of the lessons, the student can get in
contact with his coordinator to concrete courses units he is
going to study (please, look up documents deadline.) The
most common way to contact with the students coordinator
and arrange an appointment is via email.
The academic coordinators assigned to study areas are listed
below:

MADRID CAMPUS

Faculty of Social Sciences and Law

Prof. Roco Gallego Losada (roco.gallego@urjc.es)
.
Prof. Ana Beln Rabadn Gmez (ana.rabadan@urjc.es)
Prof. Diana Prez Bustamante (diana.perezbustamante@urjc.es)
34. Business Administration (Spanish
and English)

Prof. Eva Pelechano (eva.pelechano@urjc.es)

.
Prof: Juan Jose Rienda (juanjose.rienda@urjc.es)

Prof. Mara Luisa Medrano (marialuisa.medrano@urjc.es)

314. Economics

38. Law

Prof. Miguel Angel Alonso Neira (miguelangel.alonso@urjc.es)

Erasmus Students (all countries except for Italy).
Prof. David Guinea Fernndez (david.guinea@urjc.es)
Erasmus student from Italy and Munde Students.
Prof. Ana Muoz Prez (anafelicitas.munoz@urjc.es)

347. Labour Relations

Prof. Emilia Conde (emilia.conde@urjc.es)

313. Public Administration / Political

Science

Prof. Mercedes Alda Fernndez (mercedes.alda@urjc.es)

342. Marketing

Prof. Niurka Guevara (niurka.guevara@urjc.es)

311. Sociology

Prof. Eduardo Daz Cano (eduardo.daz@urjc.es)

38. International Relations

Prof. Mara Medina Alcoz (maria.medina.alcoz@urjc.es)

1. Education

Prof. Leticia Rodas (Leticia.rodas@urjc.es)

224. History

Prof. Sara Nez de Prado Clavel (sara.clavell@urjc.es)

Faculty of Tourism Sciences

811. Tourism (English)

Prof. Marco Landeta (marco.landeta@urjc.es)

25

MSTOLES CAMPUS

School of Experimental Sciences

Prof. Alicia Garca (alicia.garcia@urjc.es)
Environmental Sciences
Chemistry

Prof. Gemma Vicente Crespo (gemma.vicente@urjc.es)

Biology

Prof. Marcos Mndez Iglesias (marcos.mendez@urjc.es)

Materials Engineering

Prof. Dolores Escalera (dolores.escalera@urjc.es)

Industrial Organizatin Engineering

Prof. Alberto Jimnez Suarez (alberto.jimenez@urjc.es)

Industrial Technology Engineering

Prof. Miguel ngel Garrido (miguelangel.garrido@urjc.es)

Energy Engineering

Prof. Juan Jos Espada (juanjose.espada.urjc.es)

Prof. Damin Prez (damian.perez@urjc.es)

Food Science and Technology

School of Informatics

Prof. Rafael Capilla (rafael.capilla@urjc.es)

Computer / Hardware Engineering

Prof. Raquel Hijn (raquel.hijon@urjc.es)

Legal and Social Sciences Faculty

Education

Prof. Leticia Rodas (Leticia.rodas@urjc.es)

ALCORCN CAMPUS

Nursing

Prof. Antonio Prez (antonio.perez.alonso@urjc.es)

Dentistry

Prof. Nuria Escribano (nuria.escribano@urjc.es)

Medicine

Prof. Custodia Garca (custodia.garcia@urjc.es)

Psychology

Prof. Rosa Romero (rosa.romero@urjc.es)

Physiotherapy

Prof. Isabel Galcern Montaa (isabel.galceran@urjc.es)

Occupational Therapy

Prof. Nuria Trugeda (nuria.trugeda@urjc.es)

FUENLABRADA CAMPUS

Faculty of Communication Sciences

Journalism
Communication

Prof. Rebeca Martn (rebeca.martin@urjc.es)

Prof. Mara Cruz Lpez de Ayala (mariacruz.lopezdeayala@urjc.es)

Audiovisual
Communication

Prof. Jos Ramn Rodrguez Polo (joseramon.rodriguez.polo@urjc.es)

Advertising and Public

Relations

Prof. Mara Snchez Hernndez (maria.sanchez.hernandez@urjc.es)

Prof. Ricardo Roncero Palomar (ricardo.roncero@urjc.es)

Prof. Jos Mara Garca de Madariaga (josemaria.garciademadariaga@urjc.es)

Faculty of Social Sciences and Law

26

Tourism (Spanish)

Prof. Nuria Elisa Morre Molinero (nuria.morere@urjc.es)

Mster en Direccin Internacional de Turismo

Prof. Blanca Kraljevic Mujic (blanca.kraljevic@urjc.es)

Academic life for Mobility Students at URJC

Faculty of Health Science

Architecture

Prof. Ignacio Vicente Sandoval (ignacio.vicentesandoval@urjc.es)

Integral Design

Prof. Mara Luisa Walliser Martin (luisa.walliser@urjc.es)

Fine Arts

Prof. Ruth Francia Ferrero (ruth.francia@urjc.es)

ETSIT (School of Telecommunications Engineering)

Telecommunications

Prof. Felipe Alonso Atienza (felipe.alonso@urjc.es)

Dance College Alicia Alonso

Arts and Dance

Prof. Celia Fernndez Consuegra (celia.fernandez@urjc.es)

27

2.4

Deadline:
When should I hand in the forms?

Once the student has met with his coordinator and the Enrolment
Form, Learning Agreement and, if necessary, Changes to
Learning Agreement have been made correctly, the student
must hand in these documents at the International Relations
Office of his corresponding campus.
The deadlines to hand in these
documents are as follows:
Enrolment of Unit Courses for the 1st semester:
31st de May 2015
Enrolment of Unit Courses for the 2nd semester:
31 October 2015.
In no instance can these documents (Enrolment Form, Learning
Agreement and, if necessary, Changes to Learning Agreement),
be collected separately and have to be handed in at the same
time.
Once the student is enrolled, he has to check w h e t h e r the
information about the course units (codes, schedules, teachers,
etc.) is correct within the following fifteen days. Otherwise, he
must contact the International Relations Office to solve any
enrolment errors as soon as possible.
It is really IMPORTANT to make sure the enrolment has been
done correctly, since Erasmus/Munde students can have
serious problems subsequently with the Transcript of
Records.

2.5

URJC Services: Virtual aula

At the top of the University website (www.urjc.es), we can find INTRANET application.

In order to access the Virtual Aula.

As well as the University WI-FI
network, it is necessary to have a
USERNAME and PASSWORD. The
student will receive them in the
email address indicated in his
Enrolment Form.
The first time the student accesses
the computer services with the
assigned password, the system will
prompt him to replace said password
with a new o n e including numbers
and letters. This new password will
be the one to use in the future.

28

Virtual Aula
Through this application, the student
will see the enrolled course units and
their contents. As we have already
said before, it is essential the student
enroll in the right course units, on
the contrary he cannot attend the
classes (IMPORTANT TO ASK HIS
COORDINATOR OR TEACHER THE
RIGHT CODE AND THE RIGHT
GROUP OF THE COURSE UNIT HE IS
ATTENDING).

What can I do if my Virtual Aula doesnt work

properly?

FORMULARIO DE INCIDENCIAS DEL CAMPUS VIRTUAL/PORTAL DE SERVICIOS

ALUMNO/STUDENT:
DNI / ID OR PASSPORT N:

El C.A.T.A. (Call Centre to the Students) takes care of arranging the

incidences the students have regarding the different services at University. To that end, the student must fill in a form which will be posted to his email address with the following data: alumnos@urjc.es

TELEFONO/TELEPHONE:
FECHA DE NACIMIENTO/DATE OF BIRTH:
DOMICILIO/ ADDRESS:
MUNICIPIO/PROVINCIA/CITY:
CDIGO POSTAL/POSTCODE:
TITULACION/FIELD OF STUDIES:
CAMPUS:
CORREO PERSONAL/EMAIL:
CORREO URJC/ URJC EMAIL:
ERROR DETALLADO DE LO QUE OCURRE/
WHAT IS THE PROBLEM?

To be sent to:
C.A.T.A
Centro de Atencin Telefnico al Alumno.
Tlfno: 91.488.93.93
e-mail:alumnos@urjc.es
C/ Tulipan S/N 28933
Rectorado
Mstoles

Academic life for Mobility Students at URJC

The information in Virtual Aula can

vary depending on the teacher. There
are some teachers who use this
tool very much publishing notes,
practical work, etc. However, there are
some other teachers who dont use it
so much (in this case the name of the
unit course will appear as XXXX).

29

3. Exams
3.1

Dates of exams

Through this link https://gestion2.urjc.es/examenes/ the student can check dates of exams of
Rey Juan Carlos University, taking into account the provisional character when it is indicated. It is
responsibility of the students to be informed about dates and possible changes either through the
website, or through the teacher.

30

3.2

Service Portal

Once the students have taken the exams, they can access to their marks through the Service Portal (via INTRANET).

3.3

Information About Retaking Exams

All Rey Juan Carlos University students will have the

in two attempts:
possibility to take their exams

FIRST TERM
SECOND TERM

REGULAR EXAM

RESIT (retake) EXAMS

12/12/2015 16/01/2016

11/06/2016 29/06/2016

03/05/2016 16/05/2016

11/06/2016 29/06/2016

3.4

Transcript of Records

The Transcript of Records certifies the marks of the course

units obtained by the student during his stay. This document will
be mailed to the sending university by the International Relations
Office in the weeks f o l l o w i n g after the o f f i c i a l i s s u e
o f grade reports.
Grade reports are issued two weeks after the end of the period
of
exams.
As
such, the
Transcript
of
Records
will be delayed a few weeks after
the end of the university stay of the student.
The Transcript of Records will include the same subjects and credits displayed in the Learning Agreement. Thus, the student
should include in his Learning Agreement all subjects taken
during your stay so that they are included in your Transcript of
Records.

ECTS - European Credit Transfer System

Transcript of Records
NAME OF RECEIVING INSTITUTION

Universidad Rey Juan Carlos (Spain)

Erasmus code: ES MADRID26

Faculty / Department
ECTS departmental coordinator
Name of student

prueba prueba

Date and place of birth

11.11.2011,

Period of stay

11.11.2011 - 11.11.2011

Matriculation number
NAME OF SENDING INSTITUTION

Universit d'Angers (France)

Erasmus code: F ANGERS

Faculty / Department
ECTS departmental coordinator

DETAILS OF THE STUDY PROGRAMME ABROAD AND GRADES

Course unit code

Course unit title

Duration of
course unit

Local
grade

ECTS ECTS
grade credits
TOTAL

SIGNATURE OF THE REGISTRAR / DEAN / ADMINISTRATION OFFICER

Name:
Date:

Signature and stamp:

Academic life for Mobility Students at URJC

Students which have been unable to pass their courses in the regular January and May exam seasons may retake those exams
in June.

31

4. Leaving
4.1

What should I do before leaving? (Certificate of attendance)

Students should turn up at the International Relations

Office to fill out the Certificate of Attendance
before completing their stay. The Certificate of
Attendance is a document by which Rey Juan
Carlos University certifies the period of stay of the
students. Students have to collect this certificate in
person, so it is not possible to send this document via
mail.
The period of stay will be always certified according to
the established dates in the official academic year,
that is to say:
Full academic year: from 7/09/2015 to 16/05/2016.
First semester: from 7/09/2015 to 16/01/2016.
Second

semester:

from

18/01/2016

to

16/05/2016.

The student who wants to take a resit exam in the

June attempt, and therefore stays longer at the
host university, should present the respective exam
certificate of attendance at the International Relations
Office when collecting his Certificate
of
Attendance. This way the date of taking the last
exam will be included in his final date of stay. It is
therefore important to ask for an exam certificate of
attendance to the corresponding teacher in Junes
exams.
http://www.urjc.es/internacional/estudiantesinternacionales/250-estudiantes-deintercambio#documentacin

4.2

Check list of documents to take when returning

(information about transcript of records)
Enrolment Certificate (first days of the stay.)
Learning Agreement: It should be signed and stamped by both Universities
(first weeks of the stay.)
Certificate of Attendance (end of the stay.)
Transcript of Records (after having finished the stay.)