Technical and Financial Proposal for the Preparation of Procedures and

Templates for on-site verification and monitoring of construction progress of

various project types

Background
Town Development Fund (TDF) was established in 1988 under Development Board Act 1956
and is now an autonomous institution under a Development Board Act 1997. The main
objectives of TDF are a) to provide financial support to municipalities to implement social and
income-generating projects, b) to strengthen the technical, managerial and financial capabilities
of municipalities in the formulation, implementation and evaluation of urban development plans
and programs.
To make a more efficient and output based organization, TDF has prepared and implemented a
Business Structuring Action Plan. Its revolving fund is expanded gradually due to the
investments from KfW II and III phase. The main objective of TDF is to make a sustainable
institution for financing urban infrastructures utilizing its 24 years experiences.
Presently, TDF's client base has been increased from 58 municipalities to 191 municipalities
which have increased its scope. Due to the growing needs for improvement of urban lifestyle
and to achieve sustainable urban developments, TDF has expanded its financing in various
urban infrastructures such as urban water supply and sanitation, construction of Bus parks and
terminals, development of solid waste management systems and Land fill sites, roads, sewage
and drainage, Parks, shopping Complex, Public Buildings and Land Pooling Projects and others
on demand basis. The utilization of funds to be expended under different project/programmes
and thereby promoting transparency and accountability is of utmost important to TDF.
In this scenario, for better management of the Funds and to make its operation more efficient,
effective and result oriented, TDF is intended to refine its existing templates of on site
verification and monitoring of construction progress of projects.
Objective of Assignment:
The Consultant under this assignment shall:

review of relevant checklists and templates related to on-site verification and monitoring
of construction progress of projects adopted by other organizations. Collection and
review of relevant documents, manuals, circulars and guidelines adopted by other
institutions/projects.
identify gaps regarding contents of on-site verification and monitoring methodology of
construction progress.
identify and formulate sector-wise issues to be checked while making on-site verification
and monitoring of construction progress,
prepare systematic and complete sector wise templates (with checklists) for making onsite verification and monitoring of construction progress of TDF financed projects with
regard to approved construction schedule, BoQ and working drawings.

prepare standard reporting formats for on-site verification and monitoring of construction
projects.

Methodology to be adopted:
The Consultant will adopt the following methodology to complete this assignment:
1. Understanding of core business of the entity, its role, authority and responsibility
provided by the acts, regulations and relevant guidelines/procedures/documents. The
Consultant will review donor agencies (KfW and others) specific requirements (if any) in
regards to utilizing their grant or loan.
2. Identification of need based on documents study and discussion with the relevant
personnel of the institution.
3. Review of existing procedures and guidelines adopted by the TDF, other relevant
financing institutions (bilateral/multilateral funding agencies) and government authorities.
4. Prepare a detail checklist, submit to TDF and finalize it based on the discussions and
comments received.
5. Prepare and submit detailed and elaborated Checklists, Templates and Reporting
formats suitable for monitoring of ongoing projects under its financing. Receive
comments from TDF.
6. Finalize and submit the report incorporating all the comments received from the TDF.

Time Schedule:
The assignment will be conducted over a period of 3 months from the date of signing of contract
and the schedule of milestones and deliverables will be as follows:
S.N.
0
1.
2.
3.
4.

SUBMISSION
Signing of contract and resuming task
Review of IMS, PMSM existing checklist and
conduct meetings with PMSM and other project
desks.
Draft checklist for onsite verification and monitoring
construction progress of projects submitted
Draft templates for onsite verification and
monitoring construction progress of projects
submitted
Final templates with elaborated checklist for onsite
verification and monitoring construction progress of
projects submitted

TIMING
25 June 2015
5 July 2015
25 July 2015
10 August 2015
31 August 2015

Financial Proposal
The breakdown of costs for the assignment is summarized as follows:
S.N.

Description of Work

Duration,
days

Rate/day

Amount

5,000.00

35,000.00

0.5

5,000.00

2,500.00

16

5,000.00

80,000.00

Collection and review of IMS, PMSM and

existing checklists and relevant documents.

Discussion with the client

Preparation
checklists.

Discussion with the client.

5,000.00

5,000.00

Preparation of elaborated checklists, draft

templates and reporting formats.

21

5,000.00

105,000.00

Discussion with the client.

5,000.00

5,000.00

Receive comments,
prepare final report.

10

5,000.00

50,000.00

and

submission

incorporate

of

draft

it

and

Total
Note:
1. The above amount is inclusive of all taxes applicable.
2. The mode of payment shall be as specified in the TOR.

282,500.00

Remarks