BOARD OF DIRECTORS

METRO OFFICE
July 9, 2015
12:00 PM
Agenda

1. Welcome Members & Guests....Chris Roederer, Chair-Elect

a. Jeff Eakins, Supt. Hillsborough County Schools
b. Colonel Reggie Godbolt
c. Missy McNabb
d. Cy and JoAnn Spurlino
2. Check Presentation: Bemetra Simmons, BB&T Hillsborough Market President
Tracey West, Valspar Championship Golf Tournament Director
3. Consent Items
a. May 21, 2015 Meeting Minutes
b. May Financial Report
4. Hillsborough County Schools......................................................................Jeff Eakins
5. Resource Development Strategy.......Brian Best
Rising Stars Steak Dinner | 9/29.............Collin Jotham
Cassandra Thomas
Major Gifts/Great Futures Breakfast............................Jennie Yingling
6. Youth Impact Strategy...............................................................................Jeff Ortmeier
7. Board Development Strategy.................................................................Chris Roederer
Foundation Board Member
8. Economic Impact Study.............................................................................Chris Letsos
9. Community Relations............Ricky Gallon
10. Presidents Report...............Brad Baumgardner
11. Succession Planning..............................................................................Chris Roederer

Adjourn

Great Futures Start Here!

BOYS & GIRLS CLUBS OF TAMPA BAY

STEINBRENNER FAMILY WEST TAMPA CLUB
MAY 21, 2015 | 12:00 PM
MEMBERS PRESENT
Brian Best Larry Bevis, Adam Diasti, Luis Garcia, Oscar Horton, Scott Jacobsen, Collin
Jotham, Lori Liburdi, Jeff Ortmeier, Matt Pierson, Chris Roederer, Marc Spencer, Jenny
Swindal, Andrea White.
OTHERS PRESENT
Brenda Browning, Ricky Gallon, Chris Letsos, Cassandra Thomas, Jennie Yingling, Glenn
Permuy, Tai Ishia Robinson, Debby Erdahl, Barbara (intern) Konstantin Popkov and friend
Mohammed from Jordan, Marlene Spalten & Richard Rios.
Board Chair Marc Spencer called the meeting to order at 12:12 pm, thanked everyone for
attending then introduced our guests. Chris Letsos filled in for Brad Baumgardner, who was
unable to attend.
Marlene Spalten with the Community Foundation and Rick Rios, with South Shore Council
Community Foundation presented a check for $50K. Marlene reported that they have $190M
in assets, with 35% of the funds from donors. They trust us, we have a great reputation. Rick
Rios then spoke about the partnership they have with us and the school district and they want
to open a summer camp in Wimauma.
Chris Letsos thanked Marlene and Rick for all the work they do for us.
CONSENT ITEMS
Copies of the January 8th meeting Minutes and the March 2015 Financial Report were
provided to the members for their review prior to the meeting. A Motion to approve the
Minutes and Financial Report was made by Oscar Horton, Second by Chris Roederer, Motion
passed.
BE THE SPARK STRATEGIC PLAN
Jeff Ortmeier reported on Growth and Impact and our mission, that kids need us more than
we think. The Community Foundation funded our 8 week YES Program. Coca-Cola is under
new ownership and it is the first minority owner company. The new owner has developed a
good relationship with the Tampa Police Department, Jane Castor and new Police Chief Eric
Ward so well see how we can partner with the city.
Jeff also spoke about the YES Academy and a young man, Carlos Valenzia, that went on one
of the field trips to businesses and how those tours turned the light on for him, that he came
out motivated, is going to college and will be interviewing at Coca-Cola next week.
Brian Best reported on Resource Development, that the committee had some really good
discussions and what our expectations for 2015 should be. He stated that activities are
important and the main processes done in the past, we can still do today.
Chris Roederer reported on Board Development, that the committee will continue its board
assessment in early July and we are trying to fill in the gaps. He also announced we have a
new Corporate board member to vote on, Brian Gray. Brian had served on the board

CORPORATE BOARD MEETING

MAY 21, 2015
PAGE 2

previously, is with UBS Private Wealth Management and was recommended by Luis. Motion
to approve Brian Gray was made by Scott Jacobsen, second by Adam Diasti, Motion passed.
Oscar Horton reported on Talent Management and that we need to provide a world class
experience out of our referral program. Of our staff, 25% will go through training. We have
leaks in our training now. By training our staff, we want a 25% improvement of retention.
We need to beef up our social medial.
RESOURCE DEVELOPMENT
Brenda Browning reported on Yankees Luncheon, with it bringing in about $246K. She spoke
briefly about having the kids attend the event, showed a PowerPoint presentation that included
a video of our Youth of the Year, Lisbit Menendez speaking at the event. She thanked Jenny
Swindal, the Steinbrenner Family and the New York Yankees organization for all they do.
Collin Jotham reported on the Steak Dinner, that we are at $78K currently. The goal is $200K
with a budget goal of $175K. Trudy Carey will be our Community Hero. The committee is
looking at a new auction company and spoke with Jason, who was recommended by United
Way. He would be the auctioneer and MC. The speaker is still being worked on.
Jennie Yingling reported that the Golf Scramble at the Eagles was a success with a net of
$46K. On the major gift side, she is working with our national office on wealth screening and
they have provided powerful data.
She also reported that the Gaspiralla Race gives to 3 charities, BGC being one. We received
$30K in March, but will be receiving an additions $38K. Staff and our kids work the event,
getting up at 3:30 to start setting up for the run. Chris Letsos mentioned that Jennie was asked
to serve on their board.
Cassandra Thomas presented copies of the Annual Report to the members. We have 4 focuses
in the report, one being the YES Academy. We also focused on 4 individuals. The report is
also available online.
PROGRAMS & OPERATIONS
Chris Letsos asked for board approval to accept 2 checks from this years Lightning Heros.
The first from Vicki Anzalone Where Love Grows for $29K, A Motion to accept the check
was made by Brian Best, Seconded by Jeff Ortmeier.
The second check from T. L. Thomas Promise (for feeding kids) in the amount of $25K.
Motion to accept was made from Oscar Horton, Seconded by Matt Pierson. Motion passed.
Chris thanked Lori Liburdi for attending the Youth Awards and invited all board members to
attend the opening of the Lacoochee Club. Chris also thanked Luis for his help with the
school district for approving our application to the Childrens Board for $250K for Plant City.

CORPORATE BOARD MEETING

MAY 21, 2015
PAGE 3
Chris stated that we have 17 club sites and 5 in school programs. That is a 10% growth. Staff
members are the reason as they go above and beyond, working weekends and doing whatever
needs to be done for our kids.
COMMUNITY RELATIONS
Ricky Gallon gave a PowerPoint presentation and spoke of many of the events at various
clubs, the following are just a few:
ABA President, Paulette Brown, went to our Liberty Club to take a tour;
Best Buy went to Liberty with computers and a drone, that the kids loved;
Kiwanis Club completed a reading room at North Tampa;
PwC had 50-60 employees volunteer at the Garcia Salesian Club.
Marc thanked Glenn for his work on the golf tournament.
Before closing, Marc gave an update on the Succession Plan and stated Chris is a great
candidate. Deadline to receive resumes is June 15th. The Committee will review the resumes
then start interviews via Skype in July and plan to have the successor in by the last quarter.
Marc adjourned the meeting at 1:05 pm.

Brenda Browning, Recorder

__________________________
Chris Roederer, Secretary

___________
Date

Boys & Girls Clubs of Tampa Bay, Inc.

Memo
To:

Board of Directors

From:

Deborah L. McCarthy, Chief Financial Officer

Date:

July 6, 2015

Subject: May 2015 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of
Activity for the Unrestricted Fund for the five months ended May 31, 2015.
The remarks below are made regarding gross operations including all sources of
funding. We are currently somewhat behind budget by $12,000 in Net
Surplus/(Deficit). See explanation of significant variances below:
Total Public Support Ahead of Budget by $131,000
Contributions are ahead of budget to date due in part to a budget surplus related
to the funding from the BGCTB Foundation of $14,000 and the early receipt of
certain gifts related to the 2015 Great Futures Breakfast which has raised just
over $50,000 in gifts to date.
Additionally, we are ahead in Fees & Grants by almost $103,000 due to the
receipt of several large grants in the first 5 months that were not anticipated. We
have received $54,000 from The Lightning Foundation Community Hero Grants
through May 31st as well as $50,000 from the Community Foundation of Tampa
Bay for our outreach summer camp program at Bethune Park in Wimauma this
summer.
Revenue Behind Budget by $37,000
This is due primarily to the decline in membership fee revenue as we continue to
receive grant funding from the Department of Juvenile Justice for gang
prevention (GPTTO) and delinquency prevention (SMART) programs.
Personnel Costs Overage of $93,000
A review of the salary and benefit costs is underway to determine the exact
reasons for the significant overage and will be completed by the next Executive
Committee meeting and the next Finance Committee meeting. However, at this
time, it appears that some of this overage may be due to onboarding summer
staff somewhat earlier than expected, including our teen staff who are part of the
summer staff through the youth employment services program this year.

Memo to Board of Directors

Page 2 of 2

We also initiated several outreach programs this summer in Wimauma and

Shields Middle School as well as started the Childrens Board of Hillsborough
Countys After Zone Grant in Plant City for Marshall and Tomlin Middle Schools.
As we get these sites up and running we are incurring staffing costs that in some
cases were not anticipated when the budget was planned. Therefore, as said
earlier, a more thorough review is underway to determine where the budget
overages are occurring by site and by grant to determine if the budget needs to
be adjusted for these additional operations and will be reported at the next
meeting.
Please let me know if you have any questions or comments on the statements.

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

Page 1

With Comparative Totals to Last Year - Unaudited

Temporarily
Restricted
Fund
5/31/2015

Unrestricted
Fund
5/31/2015

Total
All
Funds
5/31/2015

Endowment
Fund
5/31/2015

Total
All
Funds
5/31/2014

ASSETS
Current Assets
Cash & Cash Equivalents
Investments
Accounts Receivable
Other Receivables
Pledges Receivable - Current, net of allowance
Due from BGCTB Foundation

$389,796

$900,695

$2,500

$1,292,992

$2,668,994

$1,000,341

$245,005

$666,579

$1,911,925

$910,502

$461,536

$0

$0

$461,536

$465,460

$48,803

$0

$0

$48,803

$0

$24,982

$2,909

$0

$27,891

$43,269

$1,171,881

$25,000

$0

$1,196,881

$896,777

$62,990

$0

$0

$62,990

$100,304

$3,160,328

$1,173,609

$669,079

$5,003,017

$5,085,307

$7,564,689

$0

$0

$7,564,689

$7,531,007

$45,000

$0

$0

$45,000

$52,500

Pledges Receivable - Non-Current, net of allowance

$0

$44,985

$0

$44,985

$117,375

Cash Value Life Insurance

$0

$79,997

$0

$79,997

$86,285

$12,828

$0

$0

$12,828

$2,610

$7,622,517

$124,983

$0

$7,747,500

$7,789,778

$10,782,845

$1,298,592

$669,079

$12,750,517

$12,875,085

Accounts Payable

$278,071

$0

$0

$278,071

$52,027

Accrued Expenses

$251,927

$0

$0

$251,927

$171,181

Due to BGCTB Foundation

$558,807

$31,579

$0

$590,386

$303,004

$0

$4,000

$0

$4,000

$57,000

$1,088,804

$35,579

$0

$1,124,383

$583,212

Prepaid Expenses
Total Current Assets

Non Current Assets

Land, Property and Equipment
Prepaid Rent - Non Current

Other Assets
Total Non Current Assets

TOTAL ASSETS

LIABILITIES AND NET ASSETS

Liabilities
Current Liabilities

Deferred Revenue
Total Current Liabilities

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

Page 2

With Comparative Totals to Last Year - Unaudited

Temporarily
Restricted
Fund
5/31/2015

Unrestricted
Fund
5/31/2015

Total
All
Funds
5/31/2015

Endowment
Fund
5/31/2015

Total
All
Funds
5/31/2014

Other Liabilities
Deferred Lease Revenue
Total Other Liabilities

Total Liabilities

$136,000

$0

$0

$136,000

$184,000

$136,000

$0

$0

$136,000

$184,000

$1,224,804

$35,579

$0

$1,260,383

$767,212

$884,299

$250

$0

$884,549

$1,831,935

Net Assets
Unrestricted - from Operations
Unrestricted - Property and Equipment

$8,673,742

$0

$0

$8,673,742

$8,260,223

Temporarily Restricted

$0

$1,262,763

$0

$1,262,763

$1,309,686

Permanently Restricted

$0

$0

$669,079

$669,079

$706,028

$9,558,041

$1,263,013

$669,079

$11,490,133

$12,107,872

$9,558,041

$1,263,013

$669,079

$11,490,133

$12,107,872

$10,782,845

$1,298,592

$669,079

$12,750,517

$12,875,085

Total

Total Net Assets

TOTAL LIABILITIES AND NET ASSETS

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Year To Date This Year

Actual
Budget
1/1/2015
1/1/2015
Variance
to
to
Favorable
05/31/15
05/31/15
(Unfavorable)
Public Support and Revenue
Public Support
United Way & Combined Campaigns
Contributions
Funds Released from Restriction
Fees & Grants
Total Public Support

Year To Date Last Year

Variance
%

353,115
775,813
49,867
1,202,697
2,381,492

350,000
750,000
50,000
1,100,000
2,250,000

3,115
25,813
(133)
102,697
131,492

0.9%
3.4%

68,629
4,904
2,594
76,127

100,000
2,000
11,000
113,000

(31,371)
2,904
(8,406)
(36,873)

(31.4%)
145.2%
(76.4%)
(25.2%)

499,376
(87,268)
412,108

510,000
(90,000)
420,000

(10,624)
2,732
(7,892)

(2.1%)
(3.0%)
(1.9%)

9.3%
5.8%

Total
2015
Budget

Actual
05/31/15

Variance
Favorable
(Unfavorable)

847,000
1,913,000
325,000
2,156,500
5,241,500

356,094
710,131
36,080
968,190
2,070,495

(2,979)
65,682
13,787
234,507
310,997

(0.8%)
9.2%
38.2%
24.2%
15.0%

279,500
5,000
26,000
310,500

86,516
265
12,429
99,210

(17,887)
4,639
(9,835)
(23,083)

(20.7%)
1750.6%
(79.1%)
(23.3%)

750,000
(144,000)
606,000

524,248
(62,644)
461,604

(24,872)
(24,624)
(49,496)

(4.7%)
39.3%
(10.7%)

Variance
%

Revenue
Program Service Revenue
Investment Revenue
Other Revenue
Total Revenue
Special Events
Special Event Revenue
Special Event Expenses
Net Special Events
Total Public Support and Revenue
Expenses
Personnel Costs
Salaries
Employee Benefits
Payroll Taxes
Other Employee Costs
Total Personnel Costs

2,869,727

2,783,000

86,727

3.1%

6,158,000

2,631,309

238,418

9.1%

1,329,453
131,981
100,616
12,017
1,574,067

1,240,000
130,000
100,000
11,000
1,481,000

(89,453)
(1,981)
(616)
(1,017)
(93,067)

(7.2%)
(1.5%)
(0.6%)
(9.2%)
(6.3%)

2,976,000
320,000
240,000
26,500
3,562,500

1,060,700
126,246
79,522
10,979
1,277,447

(268,753)
(5,735)
(21,094)
(1,038)
(296,620)

(25.3%)
(4.5%)
(26.5%)
(9.5%)
(23.2%)

1 of 2

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited

Year To Date This Year

Actual
Budget
1/1/2015
1/1/2015
Variance
to
to
Favorable
05/31/15
05/31/15
(Unfavorable)
Operating Costs
Professional Fees
Contract Services
Supplies
Information Technolgy
Occupancy Expense
Equipment Expense
Printing & Postage
Transportation Expense
Training, Travel & Meetings
Program Services
Other Expenses
Total Operating Costs
Total Expenses
NET SURPLUS/(DEFICIT)

Year To Date Last Year

Variance
%

Total
2015
Budget

Actual
05/31/15

Variance
Favorable
(Unfavorable)

Variance
%

75,456
40,777
206,310
51,781
541,543
29,462
5,499
71,426
42,798
86,605
34,778
1,186,435

70,000
37,500
200,000
47,500
550,000
26,000
10,000
80,000
40,000
85,000
35,000
1,181,000

(5,456)
(3,277)
(6,310)
(4,281)
8,457
(3,462)
4,501
8,574
(2,798)
(1,605)
222
(5,435)

(7.8%)
(8.7%)
(3.2%)
(9.0%)
1.5%
(13.3%)
45.0%
10.7%
(7.0%)
(1.9%)
0.6%
(0.5%)

155,000
77,500
298,000
109,500
1,318,000
62,000
24,500
191,000
70,500
204,500
86,500
2,597,000

48,327
23,299
108,211
46,402
517,861
21,977
9,889
60,406
34,871
67,121
34,128
972,492

(27,129)
(17,478)
(98,099)
(5,379)
(23,682)
(7,485)
4,390
(11,020)
(7,927)
(19,484)
(650)
(213,943)

(56.1%)
(75.0%)
(90.7%)
(11.6%)
(4.6%)
(34.1%)
44.4%
(18.2%)
(22.7%)
(29.0%)
(1.9%)
(22.0%)

2,760,502

2,662,000

(98,502)

(3.7%)

6,159,500

2,249,939

(510,563)

(22.7%)

109,225

121,000

(11,775)

(9.7%)

381,370

(272,145)

(71.4%)

2 of 2

(1,500)