BP080 - DIPL - India Localisation - Docx - Reviwed by Yogesh April 16, 2013

BP.
080 FUTURE PROCESS MODEL

Diebold India Private Limited
India Localization
Author:
Viswanadham Sighakolli
Creation Date:
April 18, 2013
Last Updated:
March 18, 2013
Document Ref:
RD050 Draft 1B
Version:
DRAFT 1A
Approvals:
<Approver 1>
<Approver 2>
Yogesh Kulkarni
Document Control
Change Record
3
Date
Author
Version
Change Reference
18-Apr-13
18-Mar-13
Viswanadham
Sighakolli
Draft 1a
No Previous Document
Reviewers
Name
Position
Ashish Poogalia
Finance Track Lead
Krishnam Raju
Project Lead
Krishnam Raju
Project Manager
Distribution
Copy
No.
Name
Location
Library Master
Project Library
Krishnam Raju
Project Manager
3
4
Note To Holders:
Page 2
Adapted from Oracle Application Implementation Method Handbook, 1999
Confidential Internal Use Only
275842486
Diebold, Inc. All rights reserved 2008
Revision: 04/2008
If you receive an electronic copy of this document and print it out, please write your name on
the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for
document control purposes.
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Contents
Document Control........................................................................................... ii
Event Catalog................................................................................................ 4
<High-Level Business Function>.................................................................4
Process Listing and Process Descriptions..........................................................5
<High-Level Business Function>.................................................................5
Process Relationships for <High-Level Business Function>.............................5
Function Hierarchy......................................................................................... 6
<High-Level Business Function> NA............................................................6
Process Step Catalogs....................................................................................7
Purchasing Transactions Intrastate Purchases............................................7
Purchasing Transactions Interstate Purchases............................................7
Purchasing Transactions - Imports...............................................................8
Purchasing Transactions Purchase Returns...............................................9
Purchasing Transactions Capital Deferment...............................................9
Purchasing Transactions Capital Goods.....................................................9
Service Procurement or Indirect Procurement.............................................10
Negative Service Tax...............................................................................10
Reverse Service Tax...............................................................................11
Tax Deducted at Source...........................................................................11
Domestic Sales......................................................................................12
Spares Sales.........................................................................................13
Scrap Sales (Material Scrap & Waste Scrap)...............................................14
Export Sales..........................................................................................14
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Bond Register (Exports)...........................................................................15

Bond Register (Imports)...........................................................................16
TCS Settlement......................................................................................16
VAT Settlement.......................................................................................17
Service Tax Settlement............................................................................18
To-Be Activities............................................................................................ 19
Open and Closed Issues for this Deliverable.....................................................20
Open Issues........................................................................................... 20
Closed Issues........................................................................................20
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Event Catalog
ote:
An example of an event is a customer order. In responding to the customer order the business executes a
process. Fill out the following information for each event that is identified:
Event ID: Give each event a unique identification.
Name: Name each event as clearly as possible.
Type: Events may be external, internal or temporal (for example, occur at a predetermined time).
Description: Briefly describe the event.
Frequency: Indicate frequency; for example, 10/hour, 1/week, or monthly.
The events here may be the same ones identified earlier during the Current Process Model (BP.040). If so, use
the event catalog developed there. There may be new events that will need to be responded to based on future
business strategies, or there may be new internal events that trigger a process to respond.
This component lists all events to which the business responds.
<High-Level Business Function>

Name
Type
Description
Frequency
IL-PO1-01
Purchases
India Localization
Purchasing Transactions - Intrastate

Purchases
As and when required
IL-PO2-01
Purchases
India Localization
Purchasing Transactions Interstate

Purchases
IL-IMP-01
Purchases
India Localization
Purchasing Transactions Imports
IL-RTV-01
Purchases
India Localization
Purchasing Transactions Purchase

Returns
IL-CD-01
Purchases
India Localization
Purchasing Transactions Capital

Deferment
IL-CAP-01
Purchases
India Localization
Purchasing Transactions Capital Goods
IL-SP-01
Services
India Localization
Service Procurement or Indirect

Procurement
IL-NST-01
Services
India Localization
Negative Service Tax
IL-RST-01
Services
India Localization
Reverse Service Tax
IL-TDS-01
Tax Deducted at
Source
India Localization
TDS
IL-DS-01
Sales
India Localization
Domestic Sales
IL-SS-01
Sales
India Localization
Spares Sales
Yearly
IL-SCS-01
Sales
India Localization
Scrap Sales
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Name
Type
Description
Frequency
IL-ES-01
Sales
India Localization
Export Sales
IL-BRE-01
Bond Register
India Localization
Bond Register (Exports)
Yearly
IL-BRI-01
Bond Register
India Localization
Bond Register (Imports)
Yearly
IL-TCS-01
Tax Collected at
Source
India Localization
TCS Settlement
Monthly / Quarterly /
Yearly
IL-VAT-01
Value Added Tax
India Localization
VAT Settlement
Monthly /
Quarterly / Yearly
IL-ST-01
Service Tax
India Localization
Service Tax Settlement
Monthly / Quarterly /
Yearly
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Process Listing and Process Descriptions

ote:
Enter a description for each of the processes within this business function.
<High-Level Business Function>

Event
Process Title
Description of Process
IL-01
IL-PO1-01
Purchases
Purchasing Transactions - Intrastate

Purchases
IL-02
IL-PO2-01
Purchases
Purchasing Transactions Interstate

Purchases
IL-03
IL-IMP-01
Purchases
Purchasing Transactions Imports
IL-04
IL-RTV-01
Purchases
Purchasing Transactions Purchase

Returns
IL-05
IL-CD-01
Purchases
Purchasing Transactions Capital

Deferment
IL-06
IL-CAP-01
Purchases
IL-07
IL-SP-01
Services
Service Procurement or Indirect

Procurement
IL-08
IL-NST-01
Services
IL-09
IL-RST-01
Services
Reverse Service Tax
IL-10
IL-TDS-01
Tax Deducted at Source
TDS
IL-11
IL-DS-01
Sales
Domestic Sales
IL-12
IL-SS-01
Sales
Spares Sales
IL-13
IL-SCS-01
Sales
Scrap Sales
IL-14
IL-ES-01
Sales
Export Sales
IL-15
IL-BRE-01
Bond Register
IL-16
IL-BRI-01
Bond Register
IL-17
IL-TCS-01
Tax Collected at Source
TCS Settlement
IL-18
IL-VAT-01
Value Added Tax
VAT Settlement
IL-19
IL-ST-01
Service Tax
Output
Why below Process not covered in the BP080 in IL?

Below Process not covered in the BP080 in IL
Tax master creation
--> This is part of MDM hence it is not covered under BP080

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Sample material purchased on FOC for product development or testing. There is no process difference between
sample purchase and normal purchase except that price would be zero in case of purchase on FOC basis. If business is
paying any taxes / duties in this purchase, adhoc tax category can be created and user can enter amount that is paid
CST payment,Quarterly return & yearly return This is part of report requirement and covered in that section
VAT TDS quarterly return This is part of report requirement and covered in that section
Entry Tax payment, monthly return & Yearly return (for Raw material & Capital goods) This is part of report requirement
and covered in that section
PLA payment to excise This will be included
Purchase return to import supplier details process need to cover. - There is no difference in process whether it is
imports / interstate / intrastate. If any specific process is there, pl. let me know.
Differential custom duty Calculation This is part of report requirement and covered in that section
Vetting of each return and understanding of the field in each and every return that we discussed. This is part of report
requirement and covered in that section
Process Relationships for <High-Level Business Function>

ote:
Enter a description of the relationships between the various processes.
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Function Hierarchy
<Company Short Name>
Function:
Function Owner:
Date:
<Function Owner>
<Date>
<Function Name>
Description:
<Function Description>
<High-Level Business Function> NA

ote:
Functio
n
ID #
Use one row per business function. Follow these guidelines in using the columns:
1) Function ID #: A unique sequence number for each elementary business function.
An elementary business function is a business function which, if started, must either complete successfully or, if it
cannot complete successfully, must undo any effects that it has had up to the point of failure; it is the lowest
available unit of work or task; it corresponds to a process step in a business process.
2) Function Description: A brief description, beginning with an action verb, that captures the functions purpose
and deliverable task (note: each task should have one deliverable).
3) Function/Owner: Title of person executing the function.
4) Type: A combination of Manual or System-Assisted, and Internal or External.
5) Note: Additional relevant information about the function.
Function Description
Function Owner
Type
Notes
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Functio
n
ID #
Function Description
Function Owner
Type
Notes
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Process Step Catalogs

Purchasing Transactions Intrastate Purchases
ote:
The process step catalogue identifies the process steps that make up the business process.
It is optional to perform this step here; when the Gather Business Requirements (RD. 050) are constructed you
will also be developing process steps for each process.
ID: Supply a process step ID. Think about a systematic way for numbering processes and process steps. It
might make sense to build significance into the process ID; for example, BM 01 might represent the first step in
the Bill of Material process.
Description: Record the process step as clearly as possible. If possible, use a simple verb noun format, but do
not hesitate to add information for clarity. For example, answer phone, record (order) information and so on.
Frequency: State the frequency that the process step occurs; hourly, weekly, every other order, every third
piece, and so on.
Notes: Record notes as appropriate to clarify the nature of the step or record any issues which it raises. It is
possible to key word notes in order to later retrieve all notes with the same key word.
Agent: Identify the party who is responsible for the execution and completion of the step.
Automation: Identify whether the step is manual or system-assisted.
ID
Description
Frequency
Notes
Agent
Automation
IL-PO101
Placing of PO with
appropriate tax
category
As & When Required
Procurement of Raw Material / Expense/Fixed

Assets items with state. Tax Category will get
defaulted based on item categories and
Supplier Site Fixed Asset is covered
separately under Capital Goods Section
Supply Chain Team
Automatic
In PO stage what entry system generate? If

you are asking about accounting entry, it does
not generate any accounting entry
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ID
Description
IL-PO102
Receipt of Raw
Material / Expense
Items once
supplier ships
materials.
Frequency
Notes
Agent
Automation
Stores Personnel receive material and create

receipt number or GRN Number and enter
Excise Invoice Number, Excise Invoice Date if
applicable and CenVAT claim at receipt stage
Supply Chain Team
Manual
Cenvatable items the taxes as defined in the

PO and is vetted during the process of AP
booking are to be captured in RG 23 A Part II
Register in excise module by default. This
is covered in 4th step
At the same time raw material quantity get

update in RG 23 A Part 1 for excisable and
non excisable.
Stores person necessarily need to capture the
Bill of Entry details based on the copy of the
Bill of entry received by Stores person. He
needs to put in besides duty details other
details like Procurement Certificate Annexure
III details, for tracking for Exemption Utilisation
requirement. - We can capture this in
Purchasing Transactions - Imports sections
IL-PO103
Checking of taxes
and claiming of
CenVAT
As & When Required
Finance personnel may require to check for

taxes at AP stage that are attached and it will
allow to change taxes & duties if any error or
omission in PO stage. OK
Finance Team
Manual
IL-PO104
Hitting of Registers
As & When Required
Once Finance person is ok with tax category

attached, he can go for claiming of CenVAT
tax. If CenVattable tax is of excise then RG23
A Part II based on classification of item as
RMIN (what this? Raw Material) or OTIN
(what is this? Items other than Raw
Material, Capital Goods)in the item master
Finace Team
Manual
After vetting of Taxes and CENVAT details by

Finance person, respective Cenvat /Imported
material credit if any should be appearing in
RG 23A Part II or RG23C Part II.
Further for every capital item purchased
cenvat credit will be restricted to 50% in RG 23
C. It is covered under Purchasing
Transactions Capital Goods
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ID
Description
Frequency
Notes
Agent
Automation
IL-PO105
VAT Claim
As & When Required
Finance person will claim for VAT

against GRN, if item procured is
used in or in relation to
manufacturing operations( Tax
Category should be defined
accordingly). Similarly, if Capital item
is procured then VAT Claim will be
restricted to 50% and remaining 50%
should be deferred. This is
covered under Purchasing
Transactions Capital Goods)
Finance Team
Manual
IL-PO106
Invoice Booking
As & When Required
Finance Person will book an invoice and

match with GRN for verification of quantity
received . VAT Invoice Number provided by
supplier and VAT invoice date can be captured
at India VAT DFF
Finance Team
Manual
IL-PO107
Payment
As & When Required
Upon due date of invoice, Finance person can

make payment to supplier . Payment will have
to happen through auto mode or through batch
file creation compatible with the requirements
of bank VIZ. RBS. This point can be
mentioned in BP080 AP module
Finance Team
Manual
Purchasing Transactions Interstate Purchases

ote:
piece, and so on.
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ID
Description
Frequency
Notes
Agent
Automation
ILPO201
Placing of PO with
appropriate tax
category
As & When Required
Procurement of Raw Material / Expense

items/Fixed assets with outside state. Tax
Category will get defaulted based on item
categories and Supplier Site. Upon release of
PO, no GL entry should get triggered. Yes,
this is how system works
Supply Chain Team
Automatic
ILPO202
Receipt of Raw
Material / Expense
Items once supplier
ships materials.
Stores Personnel receive material and create

receipt number or GRN Number and enter
Excise Invoice Number, Excise Invoice Date if
applicable and CenVAT claim at receipt stage.
Supply Chain Team
Manual
However Cenvat to be claimed based on the

documentations needs to be captured by input
entry by stores personnel for both raw material
and imported items BOEs. All details of Bill of
entry needs to be captured by Stoers personnel
including Annexure III No. This point can be
considered under Purchasing Transactions
Imports
Excise as mentioned above

ILPO203
Checking of taxes
and claiming of
CenVAT and also
check for CST with
C-form type of tax is
attached or not
As & When Required
Finance personnel may require to check for

taxes at AP stage that are attached and it will
allow to change taxes & duties if any error or
omission in PO stage. Finance person after
confirming the taxes only final tax entry should
get passed hitting respective taxes and auto
reversal of entry triggered at receipt stage for
taxes.
Finance Team
Manual
ILPO204
Hitting of Registers
As & When Required
Once Finance person is ok with tax category

attached, he can go for claiming of CenVAT tax.
If CenVattable tax is of excise then RG23 A part
II based on classification of item as RMIN or
OTIN in the item master
Finace Team
Claiming is
Manual &
Registers
hitting is
Automatic
ILPO206
Invoice Booking
As & When Required
Finance Person will book an invoice and match

with GRN for verification of quantity received .
Finance Team
Manual
CST charged on the invoice with C form or

without C form debited to Duty taxes GL
647603, On CST cant avail input credit. If CST
charged is on capital asset then it should be
charged to Capital Clearing account. Yes,
this is how system works
ILPO207
Payment
As & When Required
Upon due date of invoice, Finance person can

make payment to supplier Payment has to
happen through generation of batch file and
using RBS Access on line.--> Part of AP BP080
Finance Team
Manual
ILPO208
C-Form Issue
Processing
As & When Required
India ST Forms(C form) (Program name

does not contain C-Form) Issue Processing
program needs to be run
Finance Team
Manual
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ID
Description
Frequency
Notes
Agent
Automation
ILPO209
Issue of C-Forms to
Suppliers
As & When Required
Form related information can be captured in

form by navigating to India Local Payables
Suppliers Issue ST Forms Search for
specified Supplier, Site & Form Type and enter
Financial Year, Form Number, Form Amount,
Form Date, Transaction Date
Finance Team
Manual
ILPO210
C-Form Upload
Format
As & When Required
C-Form upload format can be downloaded by

running program DBD AP CForm Upload and
same will be uploaded in to Goa VAT
department webside and C forms issued from
site. We should get uploadable file from Oracle
compatible to Government web site. Yes,
uploadable file was shown during CRP-II
Finance Team
Manual
Entry tax applicable on Inter state & Imports.

Entry tax is calculated based on the product
category classification and the rates prescribed
for each product category as per Entry Tax
Rules of Goa Government,
We need more clarity on ET in Oracle. Entry tax
accounting also should get triggered as a result
of receipt of any item on which Entry tax is
applicable. It should show Entry tax as
Receivable credit for raw material and entry tax
to be received on for capital goods 50% to be
parked in 50% receivable and 50% in capital
goods deferred and credit to Entry tax payable.
This should get triggered at each item receipt
stage. So each item code needs to have tax
master applied for it. Yes, this is how system
works and demonstrated in CRP-II
Purchasing Transactions - Imports

ote:
piece, and so on.
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ID
Description
Frequency
Notes
Agent
Automation
IL-IMP01
Raise PO with customs duty, CVD etc.
As & When
Required
Procurement team raises PO on

supplier who is operating from
outside India and goes for
approval as per approval
hierarchy set up
Procurement Team
Manual
IL-IMP02
Receipt of material against PO
As & When
Required
Stores Personnel receive the

material
Stores
Manual
IL-IMP03
Customs authorities need to be paid

equivalent to the duty amount on
assessable value of imported material
As & When
Required
BOE invoice needs to be prepared

and paid to customs authorities
Finance
Manual
IL-IMP04
Matching of BOE invoice against the

received material
As & When
Required
BOE invoice matching needs to be

done against GRN that is required
Finance
Manual
System
Automatic
As per BOE assessable value

capture in the system We
necessarily need field for
capturing Annexure III details
while taking the receipt of BOE
OK we will enable 2 Fields, one
for 20 number & one for capturing
date
IL-IMP05
RG register needs to be updated with

quantity and duty payment paid to
customs authorities
As & When
Required
RG 23 A Part I will hit with quantity

of material received and RG 23 A
Part II will hit with value equivalent
to duty payment made to customs
authorities
for cenvatable items during AP
Booking process. Advance paid to
custom authority during the
clearance of material will get
knocked off against advancde.
We also need to know how much
is the actual utilization of
Annexure III Certification upon
receipt of each BOE in a separate
customized report. Further BOE
credit can be availed in RG 23
Part II only upon physical receipt
of copy of bill of entry. Needs
clarity on RG 23 Part II RG 23
Part II should hit only upon receipt
of original BOE copy.
Report required for reconciliation
Total GL balance & RG 23 A Part
II, RG 23 C Part II
Purchasing Transactions Purchase Returns

ote:
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piece, and so on.
ID
Description
Frequency
Notes
Agent
Automation
IL-RTV01
In case of any material return to supplier,

Supply Chain Team returns the material
to supplier from MRB Sub Inventory
As & When
Requried
Search GRN number by

navigating to India Local
Purchasing Receiving
Return to Vendor (India) and enter
quantity that is required to be sent
back with RMA reference number
and need to enter India Return to
Vendor information for generation
of Excise Invoice
Supply Chain Team
Manual
IL-RTV02
Excise Invoice has to be generated
As & When
Required
Excise invoice is required to be

generated with unique numbering
series of Excise invoice with
continuous numbering sequence.
Excise invoice preferably should
mention RMA Reference No. and
word Return to Vendor for
Testing/Repair/Rejected Material
etc. For imported supplier, it
should also capture GR Waiver
number against which the material
is being returned to the vendor.
Capturing GR Waiver Number ,
GR Waiver Date would be part of
BP080. It is part of MD050
Manual
IL-RTV03
Respective taxes on GRN have to be

reversed
As & When
Required
As soon as Supply Chain Team

does RTV, appropriate tax entries
(Excise, VAT etc.) will be reversed
as per supplier PO details
mentioned.
Automatic
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ID
Description
Frequency
Notes
Agent
Automation
RTV material received from

vender required define the
process with RMA reference
number.Upon RTV, immediately
the cenvat receivable should get
credited with original cenvat
availed, however for Invoice
purpose, we should show current
Excise duty rate and VATtaxes
payable for Invoice purpose only
as Invoice will have to always
reflect current taxes. Needs
Clarity on Invoice Purpose
Return within 180 days, VAT is
Import RTV Excise Invoice,
Export Invoice in USD, Packing
List and ARE1 are to be prepared.
Invoice should contain Goods
being sent for repair and MD050
should be sent for Export Invoice
in USD. When receiving rejected
imported material, it should link
RTV number, GR Waiver Number,
GR Waiver Date, RMA reference
number, flag that it is rejected
material receipt and knock off
against RTV at AP stage.
Purchasing Transactions Capital Deferment

ote:
piece, and so on.
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ID
Description
Frequency
Notes
Agent
Automation
IL-CD01
Excise Duty payment has to be done on

procurement of material from a supplier
to whom machinery was supplied by
Diebold
As & When
Required
Excise duty calculation is done on

excise assessable pricelist that is
attached to supplier site. Excise
assessable price list should
contain RM item and excise
assessable price. Basically capital
deferrement rules of CENVAT will
apply here. Excise duty % if
applied to the basic material price
will not be the same appearing on
the invoice price of such suppliers.
Hence such suppliers and such
assessable value has to be
identified by way of a tag/Flag in
to the supplier master. Yes, it is
part of MDM and business has to
provide this information
Finance
Manual

ote:
piece, and so on.
ID
Description
Frequency
Notes
Agent
Automation
ILCAP01
PO is to be raised for purchase of capital

goods
As & When
Required
Place PO with appropriate tax

category based on whether
intrastate purchase or interstate
purchase or imports
Procurement Team
Manual
ILCAP02
Receipt of capital goods
As & When
Required
Capital goods would be received

by stores personnel and creates
GRN
Stores Personnel
Manual
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ID
Description
Frequency
Notes
Agent
Automation
ILCAP03
RG 23 C Part I & II register should be

updated with quantity and 50% of value
of duty paid on receipt of capital goods
As & When
Required
RG 23 C Part I would hit with

quantity of capital goods received
and and RG 23 C Part II would hit
with 50% of cenvatttable amount
that is paid against receipt of
material. Remaining 50% of
cenvattable amount will hit in the
next financial year
System
Automatic
Finance
Manual
Finance
Manual
If capital item purchased for

manufacturing purpose excise
duty receivable GL debited.
If asset purchased for other
than manufacturing all duties
and taxes required to
capitalized along with cost.,
hence for item of capital asset
not used in or in relation to
manufacturing no cenvat
should be claimed either in GL
or for RG 23 C Part II purpose.
This works as per tax
category attached at PO level
and modifications happened
at receipt level
ILCAP04
Supplier sends invoice
As & When
Required
AP invoice has to be booked and

to be matched with GRN that is
created. In invoice distributions,
distribution line has to be marked
as Track as an asset.
If capital good purchased outside

Goa, CST cant avail input credit
and required to capitalized along
with cost. Yes, this is how
system works
ILCAP05
Capital Goods has to be imported to FA

module
As & When
Required
Refer: AP & FA modules for details

on steps how to import into FA
from AP module. When Capital
Good is imported into FA, Capital
Good base value along with non
cenvattable amount would be
imported if cenvat is allowed to be
availedbut if cenvat is not
allowed to be availed then full
value including CENVAT to be
imported into FA . If cenvat is
availed then depreciation cannot
be charged on CENVAT portion.
Yes, this is how system works
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ID
Description
Frequency
Notes
Agent
Automation
ILCAP06
Once Capital Good is imported in FA

module, asset is to be categorized as per
income tax act
As & When
Required
Once Capital Good is imported

into FA, block of asset and date of
acquisition details have to be
entered in India B of Assets DFF
Finance
Manual
ILCAP07
Depreciation Calculation as per income

tax act is to be calculated
Monthly /
Quarterly /
Yearly
Depreciation as per income tax

act can be calculated by running
program India Income Tax Act
Fixed Asset Schedule. Opening
Balances will be taken from that
are mentioned as per values
mentioned in Opening Balance of
Block as per income tax act
Finance
Manual
What method & rate ? Income tax

recognized only Written down
value methodopening balances
as on the date of import will be of
1st April , although import data will
happen on 1st January, 2014. How
transactions from 1st April to 31st
December will be captured for
Income tax WDV purpose?
This needs to be discussed
Custom Duty on capital goods
If the asset is imported custom

duty can avail input credit 50%
immediately and balance 50%
subsequent year. This is how
system works
Entry tax
ET can avail input credit as per

VAT on capital goods i.e 50%
immediately and 50%
subsequent year This is how
system works
Service Procurement or Indirect Procurement

ote:
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piece, and so on.
ID
Description
Frequency
Notes
Agent
Automation
IL-SP01
Place a PO for service that is required to

be received
As & When
Required
Place a PO with service item that

is defined for service and service
tax category. Service tax category
should include12% service tax,
2% education cess, 1% SHE
Procurement Team
Manual
IL-SP02
Logical receipt of service that is provided

by service provider
As & When
Required
Service receipt has to be shown in

system
Stores / Finance
Manual
IL-SP03
Supplier sends invoice and booked as

liability
As & When
Required
AP invoice is to be booked with

service tax component
Finance
Manual
IL-SP04
Payment to supplier is to be made
As & When
Required
Invoice with service tax amount

will be paid. Pl. refer AP BP080 for
payment steps
Finance
Manual
IL-SP05
Service Tax Register should update with

service tax credit amount paid
As & When
Required
India Service Tax Processing

has to be run from India Local
Payables module.
Finance
Manual

ote:
piece, and so on.
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ID
Description
Frequency
Notes
Agent
Automation
ILNST-01
Place a PO for service that is required to

be received
As & When
Required

should include service tax % that
is to be paid to supplier and
remaining % to be paid to service
tax authorities (this can be found
out by looking at third party vendor
in tax screen)
Procurement Team
Manual
ILNST-02

by service provider
As & When
Required

system
Stores / Finance
Manual
ILNST-03

liability
As & When
Required
AP invoice is to be booked with

service tax component equal to %
of service tax that is to be paid to
supplier
Finance
Manual
ILNST-04
As & When
Required

payment steps
Finance
Manual
ILNST-05
Liability is to be created against service

tax authorities to the extent of remaining
% of service tax
As &When
Required
India Concurrent for 3rd Party

Invoices has to be run to create
liability against Service Tax
Authorities
Finance
Manual
ILNST-06

service tax credit amount equivalent to
100% of service tax
As & When
Required

Payables module.
Finance
Manual
How about Services where tax is not levied by the service provider, shouldnt system pass automatically entry for Service
tax payable? For taxi hire service, it should generate auto service tax payable entry. Further, services where partial credit
can be taken and remaining credit needs to be shown as payable, auto system entry should be passed..--> This is how
system works and is demonstrated in CRP-II. Creation of service item It is part of MDM
Reverse Service Tax

ote:
piece, and so on.
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ID
Description
Frequency
Notes
Agent
Automation
ILRST-01
Place a PO for import of software from

supplier outside India
As & When
Required

should include service tax 12%
that should be paid to service tax
authorities (this can be found out
by looking at third party vendor in
tax screen
Procurement Team
Manual
ILRST-02

by service provider
As & When
Required

system
Stores / Finance
Manual
ILRST-03

liability
As & When
Required
AP invoice is to be booked . At the

same time service tax payable
liability also needs to be booked
by debit to Service tax
receivable.--> This is covered in
step 5 of this process
Finance
Manual
ILRST-04
As & When
Required

payment steps
Finance
Manual
ILRST-05
Liability is to be created against service

tax authorities
As &When
Required
India Concurrent for 3rd Party

Invoices has to be run to create
liability against Service Tax
Authorities
Finance
Manual
ILRST-06

service tax credit amount equivalent to
As & When
Required

Payables module.
Finance
Manual
Suprisingly , no mention of Service Tax Statutory Register, how the data will be imported in to the Statutory registers, for
receipt of services, payment of services , reconciliation with GL ..why all these basic things are missing? Service Tax
Register is taken as part of reporting requirements. I will include
Tax Deducted at Source

ote:
piece, and so on.
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ID
Description
Frequency
Notes
Agent
Automation
IL-TDS01
TDS has to be deducted at prescribed

rate under applicable section
As & When
Required
When user matches invoice with

service GRN (Professional
Services or Labor Charges etc..)
i.e. receipt of services, Applicable
TDS tax type gets defaulted in
distributions if Supplier Site is
having default TDS section and
TDS tax how about Service
Provider who has given us the
TDS Exemption Certificate or
partial Certificate? This is
covered in 8th step
Finance
Manual
IL-TDS02
TDS amount to be deducted to the

extent of applicable rate and is to be paid
to income tax authorities
As & When
required
As soon as user validates invoice,

Credit Memo in favor of supplier
with amount equivalent to amount
that is required to be deducted
from Supplier Invoice will be
generated and Standard Invoice in
favor of Income Tax Authorities
will be created with amount equal
to TDS amount that is to be
deducted from supplier invoice.
System
Automatic
IL-TDS03
Supplier is to be paid with supplier

invoice amount TDS amount
As & When
Required
User needs to combine both

standard invoice and credit memo
that got created by system to
make payment to supplier
Finance Team
Manual
ILTDS_0
4
Income Tax Authorities have to be paid

with TDS amount that was deducted
Monthly /
Quarterly
Income Tax Authorities have to be

paid with TDS amount for
deductions happened so far in that
month or quarter. User requires to
enter Payment Challan details like
challan number, date & bank in
which TDS payment was made in
India Payment Information
Finance Team
Manual
TDS Quarterly eReturns
Quarterly
Program to Generate eTDS

Quarterly Returns as per the
format shared in uploaded format
defined by Income Tax >
Business to confirm on flat file
being generated by Oracle
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ID
Description
Frequency
Notes
Agent
Automation
IL-TDS05
TDS Certificate is to be generated
Monthly /
Quarterly
User needs to run below programs
Finance Team
Manual
1.
India Process TDS

Payments
2.
India Generate TDS

Certificates
3.
India TDS Certificates
User can also generate eTDS

certificates
1.
India Process TDS

Payments
2.
India Program to
Generate eTDS
Certificates
3.
India Program
Generate eTDS
Quarterly Certificates 16
A 26Q
4.
India Program
Generate eTDS
Quarterly Certificates 16
A 27EQ
IL-TDS06
TDS Certificates have to be sent to

Supplier
Monthly /
Quarterly
User can send it to supplier via

mail or courier. Can TDS
Certificate once generated be auto
sent to the email id mentioned in
the Supplier master? Ideally for
bank payment advices and this
supplier master necessarily needs
to have supplier email id .- Yes,
user can save TDS certificate and
send it to supplier email id.
Automatic mailing is not
considered under present scope
Finance Team
Manual
IL-TDS07
TDS has to be deducted on advance

amount
As & When
Required
While booking a prepayment

invoice, user needs to select
appropriate TDS tax has to be
selected in India Distributions.
Finance Team
Manual
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ID
Description
Frequency
Notes
Agent
Automation
IL-TDS08
Exceptionally, supplier invoice is to be

deducted at lower rate if supplier
provides exemption certificate from
government
As & When
Required
User needs to follow same

process mentioned in IL-TDS-01.
While defining TDS tax type, it
should contain form type and
original tax percentage
Finance Team
Manual
Tax structure to be defined in the

system for contractor, professional
service, scrap dealer, Rent out
along with Company or individual.
This can be taken as part of
MDM and business to provide all
required tax masters, tax
categories
IL-TDS09
Exceptionally, supplier invoices may

require to deduct TDS based on
tolerance amount that is set up for
eligibility of deducting TDS amount. If
supplier invoice does not meet this
eligibility then TDS amount should not be
deducted.
As & When
Required
User needs to follow same

process mentioned in IL-TDS-02
but India Supplier Threshold set
up needs to be done for deducting
TDS amount after cumulative
supplier invoice amount has
crossed limit that is set up in India
Supplier Threshold Set Up
Domestic Sales
Below process flow needs to be followed for Oracle design purpose which has been agreed yesterday by all
business stake holders viz. Finance.. Will include
MU1(OU1)- Sales and Distribution Operating Unit

MU2 (OU2) Manufacturing Operating Unit
MU3 (OU3) Software Operating Unit
1
Here understanding is MU2 will be immediately doing the stock transfer to MU1 at Standard Cost
upon manufacture of FG through Oracle IST process
Excise Permission will be obtained for Storing the Finished goods (ATMs) at a place adjacent (within
3 km as far as possible) . This will be MU1 Warehouse.
Excise duty , VAT liability creation and payment if any will be generated only at MU1 Stage upon
actual need for movement of ATM/Spares from MU1 Warehouse by any trigger from customers end.
Page 28 of 47
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Similarly stock transfer intra MU1 will be dealt within the books of MU1. MU1 while doing intra
operating unit stock transfers, will need to pay the Excise duty on the Banks final purchase Order
Price.
MU1 will be the end customer interface and book entire profit for end customer transactions at MU1
Operating Unit .
MU2 will be the pure Cost Center from Manufacturing stand point and will have Variances and
realized Gain/ Losses as its bottom line (profit /Loss) . If any item of cost is incurred by MU2 not
covered through standards, MU2 will reflect unrecoverable expense in the form of expense to MU2
Operating Unit P&L
Interest on Overdraft , audit fees and Corporate office expenses will be mapped to either MU1 or
MU2 or MU3 depending upon who has borrowed the money and for what need
Revenue recognition will be done at MU1
ote:
piece, and so on.
ID
Description
Frequency
Notes
Agent
Automation
IL-DS01
Domestic sale order would be received

as an internal sale order
As & When
Required
Domestic Sale Order booked,

which in turn will convert as
internal sales order in Goa Mfg
Plant. Excise duty calculation
would be on customer sales price.
For more details on order booking,
pl. refer Order Management
BP080- Please refer the
understanding mentioned on the
top of the page accordingly this
process needs to be amended.
System
Automatic
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ID
Description
Frequency
Notes
Agent
Automation
IL-DS02
Pick Release & Shipping from

Manufacturing Plant
As & When
Required
Pl. refer Order Management

BP080 for detailed steps. After
ship confirm, system generates
delivery number for dispatch.
Dispatch Section
Manual
System
Automatic
Dispatch / Finance
Manual
Finance / Dispatch
Manual
Please refer the understanding

mentioned on the top of the page
accordingly this process needs to
be amended.
IL-DS03
RG Registers have to be updated
As & When
Required
FG quantity in RG1 would be

reduced to the extent of shipped
quantity.
RG 23 A Part II, RG 23 C Part II or
PLA would be reduced by value to
the extent of excise duty
calculation based on end
customer sales price as per
preference set up.- Entire excise
duty debits will happen upon
actual shipment of Finished
Goods from MU1 to either end
customer i.e. bank or intra MU1.
IL-DS04
Excise Invoice Number has to be

generated with unique series
As & When
Required
After shipping, India Excise

Invoice Number Generation
program has to be run by passing
delivery number for generating
Excise Invoice Number.
Everytime when the shipment
happens from MU2 to MU1IST
Internal Stock Transfer Invoice
has to happen by MU2 to MU1.
No Excise duty debit to happen at
this point of time. Excise invoice
will be generated only after
dispatch /removal of material from
MU1 to any other locations of
MU1 or to the end customer i.e.
bank.. At this point necessarily
excise duty needs to be
discharged on the final banks PO
Price.
IL-DS05
As & When
Required
Oracle provides Excise Invoice by

running India Excise / VAT
Invoice Template. However, in
order to generate as per format
provided, this report needs to be
customized
This will be MU1 invoice, hence all
possibilities of dispatch intra MU1
and to the end customer needs to
be thought of and discussed.
Page 30 of 47
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ID
Description
Frequency
Notes
Agent
Automation
IL-DS06
Transfer to Accounts Receivables
As & When
Required
Pl. refer Accounts Receivables

BP080 for detailed steps to
transfer from OM to AR
Finance
Manual
Finance
Manual
As a result of IST Transfer of FG

i.e. either Spares or Finished
Goods, MU1 will get debited in the
books of MU2 and MU2 will get
credited in the books of MU1 for
Standard cost.
IL-DS07
Tax details are to be transferred to

Accounts Receivables
As & When
Required
Tax details in delivery can be

transferred to Accounts
Receivables by running India
Local Concurrent For Processing
Order Lines to AR Please refer
above process which is to be
followed.
Spares Sales
ote:
piece, and so on.
ID
Description
Frequency
Notes
Agent
Automation
IL-SS01
Spares sale order would be received as

an internal sale order
As & When
Required
Spares Sale Order booked, which

in turn will convert as internal
sales order in Goa Mfg Plant.
Excise duty calculation would be
on customer sales price. For more
details on order booking, pl. refer
Order Management BP080 this is
not correcteverything will be
from MU1excise duty and all
taxesfurther MU1 will order PD
part but while selling will sell it as
inventory partthis aspect is not
covered.
System
Automatic
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ID
Description
Frequency
Notes
Agent
Automation
IL-SS02

Manufacturing Plant
As & When
Required

Dispatch Section
Manual
System
Automatic
Dispatch / Finance
Manual
Finance / Dispatch
Manual
Manufacturing will keep on

exporting spares/ATMs to Inter
Companies ONLY This process is
not covered.in that case
invoicing will happen from MU2
which will be cost +11.12% mark
up however service spares/bank
specific spares ordered will be
delivered through IST to MU2 and
MU1 will cut the Excise invoice for
the same Will discuss in call
IL-SS03
As & When
Required
Spares quantity in RG1 would be

quantity.
customer sales price as per
preference set up.
This all will happen at MU1 only.
IL-SS04
Excise Invoice Number has to be

As & When
Required

Excise Invoice Number.
This will happen at MU1 ONLY.
IL-SS05
As & When
Required

customized. This will happen at
MU1 only.
Page 32 of 47
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ID
Description
Frequency
Notes
Agent
Automation
IL-SS06
As & When
Required

transfer from OM to AR through
IST MU1 will be debited and all
taxes will get booked at MU1.
Finance
Manual
IL-SS07

As & When
Required

Order Lines to AR
Finance
Manual
Scrap Sales (Material Scrap & Waste Scrap)

There are basically two types of Scrap Packing material scrap and Inventory/FG
item to be scrapped. Treatment of Excise duty differs for each of this scrap. OK
ote:
piece, and so on.
Page 33 of 47
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ID
Description
Frequency
Notes
Agent
Automation
ILSCS01
Scrap sale order is to be booked and

TCS type of taxes are to be applied
As & When
Required
Scrap Sales Order is booked. TCS

tax category will get defaulted
from customer site and item
category set up. For steps to
book scrap order, pl. refer to Order
Management BP080
System
Automatic
Raw material scrap generate

excise invoice as per SO, Waste
scrap non inventory invoice from
Oracle. Scrap sales order will
need to have to two types
Inventory and Non
Inventory.Inventory scrap sales
order should hit inventory
Material scrap is inventory scrap
and packing material scrap is non
inventory scrap. Pl. communicate
business SCM team to incorporate
as separate order types Scrap
Invoice MD050 needs to be
prepared and sent to business.
Non Inentory Bill Only flow needs
to be added with GL code packing
material starting with 6
ILSCS02

Manufacturing Plant in case it is a
material scrap. If it is a Waste Scrap, this
step can be ignored.
As & When
Required

delivery number for dispatch. For
Waste Scrap still Oracle needs to
generate an invoice but not
mapped to any GL Code. OK
Dispatch Section
Manual
ILSCS03
As & When
Required

transfer from OM to AR .
Finance
Manual
ILSCS04

As & When
Required

Order Lines to AR For MU1, these
taxes will appear but nothing for
MU2 Needs Clarity Scrap sales
will happen at MU2 & MU1
Finance
Manual
ILSCS05
Receipt of payment from scrap dealer
As & When
Required
Receive payment using payment

method defined for TCS
transactions. For other steps for
payment receipts from customers,
pl. refer Accounts Receivables
BP080. Run Auto invoice for TCS
Debit Memo and apply to
transaction that is imported into
Finance
Manual
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ID
Description
Frequency
Notes
Agent
Automation
ILSCS06
Export Sales
ote:
piece, and so on.
ID
Description
Frequency
Notes
IL-ES01
Export Sale Order in USD in INRis

booked in Goa Manufacturing Plant
As & When
Required
For details on order booking, pl.

refer Order Management BP080.
Agent
Automation
Manual
If SO generated in USD invoice

can INVOICE t be prepared in
INR.? Further, Excise invoice for
ATM needs to have check whether
rebate claim to be applied or
otherwise? Needs clarity
IL-ES02

Manufacturing Plant
As & When
Required

Dispatch Section
Manual
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ID
Description
Frequency
Notes
Agent
Automation
IL-ES03
As & When
Required
FG quantity in RG1 would be

quantity.
System
Automatic
If excise invoice generated on INR

with excise duty on invoice,
customer sales price
Please refer the changed process.
IL-ES04
Excise Invoice Number is to be

As & When
Required

Excise Invoice Number. This is
applicable for only MU2 Export as
well as RTV invoices , as most of
domestic invoicing to happen from
MU1. OK
Dispatch / Finance
Manual
IL-ES05
Excise Invoice in INR is to be generated
As & When
Required

customized. Excise invoice format
will be the one which MU1 will use
for the end customer. OK
Finance / Dispatch
Manual
IL-ES06
Export Invoice in USD is to be generated

for customer purpose
As & When
Required
This needs to be customized as

per formatExport invoices will
be both in INR and USD. OK
Finance
Manual
IL-ES07
Packing List is to be generated
As & When
Required

BP080
Dispatch
Manual
IL-ES08
ARE1 is to be generated
As & When
Required
This can be generated by running

India ARE1 Report for 6 copies
OK
Finance / Dispatch
Manual
IL-ES09
As & When
Required

transfer from OM to AR . It
generates AR Invoice Number in
Transaction Number Field.
Finance
Manual
IL-ES10

As & When
Required

Order Lines to AR
Finance
Manual
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ID
Description
Frequency
Notes
Agent
Automation
IL-ES11
Proof of Export details are to be entered
As & When
Required
Proof Of Export details are to be

entered against transaction
number generated by Accounts
Receivables with AR4 number, Bill
Number, Shipping Bill Date &
Destination Details
Finance
Manual
IL-ES12
If Export sale is under bond or LUT, bond

register is to be updated with export sale
details
As & When
Required
As soon as export sale is imported

in Accounts Receivables and
Proof of Export details are
entered, bond register gets
updated with export sale details
and bond amount gets reduced to
the extent of excise duty on that
shipment. These details are
tracked in Bond Summary screen
System
Manual
Where will you capture bond No.,

bond expiry date? It is captured
in bond definition form

ote:
piece, and so on.
ID
Description
Frequency
Notes
Agent
Automation
ILBRE01
Bond Register (Exports) details are to be

captured
Yearly
Bond Register details with bond

number, bond expiry date, bond
amount and order type for these
types of transactions against
Inventory Organization, Location
and Register type as Bond
Register
Finance
Manual
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ID
Description
Frequency
Notes
Agent
Automation
ILBRE02
Additional bond details are to be

captured
As & When
Required
Additional bond amount can be

captured against same bond
number
Finance
Manual

ote:
piece, and so on.
ID
Description
Frequency
Notes
Agent
Automation
IL-BRI01
Bond Register (Imports) details are to be

captured
Yearly
It is part of customization
Finance
Manual
IL-BRI02
CEC number has to be captured and

report generation based on this CEC
number
As & When
Required
It is part of customization
Finance
Manual
It is a mandatory statutory
requirement. OK
TCS Settlement
ote:
piece, and so on.
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ID
Description
Frequency
Notes
Agent
Automation
ILTCS01
At period end, verification of TCS related

transactions
Monthly /
Quarterly /
Yearly
India TCS Settlement Report is

to be run from India Local
Receivables for verifying details
before carrying out TCS
Settlement Process
Finance
Manual
ILTCS02
Processing of TCS Settlement
Monthly /
Quarterly /
Yearly
Once India TCS Settlement

Report is verified and validated,
TCS settlement can be carried out
by navigating to India Local
Receivables Period End
Settlement Select Regime Type
as Tax Collected at Source
Finance
Manual
ILTCS03
Liability to TCS Authorities
Monthly /
Quarterly /
Yearly
TCS payable amount would

default as result of above step,
payment details are to be entered
for payment authority, payment
authority site, Challan No and
Challan Date and process it to
create liability against TCS
authorities. AP module will create
invoice number automatically
Finance
Manual
ILTCS04
Payment to TCS Authorities
Monthly /
Quarterly /
Yearly
Against liability that is created in

AP module, proceed with payment
against AP invoice that is created.
For steps to make payments
against an AP invoice, pl. refer
Accounts Payables BP080 and
capture challan number , Challan
Date & Bank Name in India
Payment Information DFF.
Finance
Manual
ILTCS05
Update Payment Additional Information

Details
Monthly /
Quarterly /
Yearly
These details are to be entered by

accessing screen India Local
Receivables India
TCS/VAT/Service Tax Settlement
Period End Additional
Payment Information and enter
mandatory information like BSR
Code, Check deposit date, Bank
Name, Challan Number etc.
Finance
Manual
ILTCS06
Finalize Settlement
Monthly /
Quarterly /
Yearly
To process TCS payments, pl.

navigate to India Local
Receivables India
TCS/VAT/Service Tax Period
End Settlement Payment
Details Select settlement status
as Payment Due and click on
Process Payment
Finance
Manual
Page 39 of 47
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ID
Description
Frequency
Notes
Agent
Automation
ILTCS007
TCS Certificate Generation
Monthly /
Quarterly /
Yearly
India Generate TCS

Certificates program is to be run
from India Local Receivables and
run India TCS Certificates
Finance
Manual
ILTCS08
TCS Quarterly Report
Quarterly
India TCS Quarterly Report is

Receivables.
Finance
Manual
ILTCS09
TCS Quarterly eReturns
Quarterly
India Program to Generate

eTCS Quarterly Returns will
generate TCS returns This has to
be in the compatible uploadable
format.of TCS Uploadable format
on to the site. Business to
check flat file that Oracle is
generating
Finance
Manual
ILTCS10
TCS Yearly Report
Yearly
India TCS Yearly Report is to

be run from India Local
Receivables Not
applicalbeapplicable OK
Finance
Manual
ILTCS-11
TCS Yearly eReturns
Yearly
India Program to Generate

eTCS yearly Returns will generate
TCS returns Not applicable
Finance
Manual
This has to be in the compatible

uploadable format.of TCS
Uploadable format on to the site.
Business to check flat file that
is being generated by Oracle
Not Applicable
VAT Settlement
ote:
piece, and so on.
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ID
Description
Frequency
Notes
Agent
Automation
IL-VAT01
At period end, verification of VAT related

transactions
Monthly /
Quarterly /
Yearly
India VAT Claim Processor is to

e be run. India VAT Returns
Report is to be run from India
Local Payables for verifying
details before carrying out VAT
Settlement Process. This report is
to be run for each registration.
One can also run this report with
registration number and
organization, location combination
as well
Finance
Manual
IL-VAT02
Processing of VAT Settlement
Monthly /
Quarterly /
Yearly
Once India VAT Settlement

Report is verified and validated,
VAT settlement can be carried out
by navigating to India Local
Settlement Select Regime Type
as Value Added Tax
Finance
Manual
IL-VAT03
Liability to VAT Authorities on monthly
Monthly /
Quarterly /
Yearly
VAT payable amount would default

as result of above step, payment
details are to be entered for
payment authority, payment
authority site, Challan No and
Challan Date and process it to
create liability against VAT
authorities. AP module will create
invoice number automatically
Finance
Manual
IL-VAT04
Payment to VAT Authorities on monthly
Monthly /
Quarterly /
Yearly

AP module, proceed with payment
against AP invoice that is created.
For steps to make payments
against an AP invoice, pl. refer
Accounts Payables BP080 and
capture challan number , Challan
Date & Bank Name in India
Payment Information DFF.
Finance
Manual
IL-VAT05
VAT Quarterly Report
Quarterly
India VAT Returns Report is to

be run from India Local Payables
by passing appropriate registration
number, organization , location
and appropriate date range
Finance
Manual
IL-VAT06
VAT Yearly Report
Yearly
India VAT Yearly Report is to be

run from India Local Payables by
passing appropriate registration
number, organization , location
and appropriate date range This
report consists of all 4 return and
as per signed financials for the
period. OK
Finance
Manual
IL-VAT07
Goa VAT Returns
Monthly
Goa VAT Returns as per format

provided has to be customized
Finance
Manual
Page 41 of 47
275842486
Revision: 04/2008

ote:
piece, and so on.
ID
Description
Frequency
Notes
Agent
Automation
IL-ST-01
At period end, verification of SERVICE

TAX related transactions
Monthly /
Quarterly /
Yearly
India Service Tax Processing is

to be run either from India Local
Receivable or India Local
Payables . India SERVICE
TAX Credit Register Report,
India Pending Recovery are to
be run from India Local Payables
and India Service Tax Liability
Report , India Pending Liability
Report are to be run from India
Local Receivables. for verifying
details before carrying out
SERVICE TAX Settlement
Process. These report is to be
run for each registration. One can
also run this report with
registration number and
organization, location
combination as well
Finance
Manual
Page 42 of 47
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Revision: 04/2008
ID
Description
Frequency
Notes
Agent
Automation
IL-ST-02
Processing of SERVICE TAX Settlement
Monthly /
Quarterly /
Yearly
Once India SERVICE TAX

Settlement Report is verified and
validated, SERVICE TAX
settlement can be carried out by
navigating to India Local
Settlement Select Regime
Type as Service Tax
Finance
Manual
On availed Service tax from

service provide will reflect to
Service register? Yes based
on tax category attached to the
transaction
IL-ST-03
Liability to SERVICE TAX Authorities
Monthly /
Quarterly /
Yearly
SERVICE TAX payable amount

would default as result of above
step, payment details are to be
entered for payment authority,
payment authority site, Challan
No and Challan Date and process
it to create liability against
SERVICE TAX authorities. AP
module will create invoice number
automatically
Finance
Manual
IL-ST-04
Payment to SERVICE TAX Authorities

on monthly basis.
Monthly /
Quarterly /
Yearly

AP module, proceed with
payment against AP invoice that
is created. For steps to make
payments against an AP invoice,
pl. refer Accounts Payables
BP080 and capture challan
number , Challan Date & Bank
Name in India Payment
Information DFF.
Finance
Manual
IL-ST-05
SERVICE TAX Register
Quarterly
DAILY
required
India SERVICE TAX Report is

Payables or India Local
Receivables by passing
appropriate registration number,
organization , location and
appropriate date range
Finance
Manual
Payment to service tax authorities

will hit to Service tax register as
well as GL.Service tax register
format, reconciliation nothing is
getting discussed here. How the
payment made will be captured ?
Will discuss in call
Page 43 of 47
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Revision: 04/2008
ID
Description
Frequency
Notes
Agent
Automation
IL-ST-06
SERVICE TAX Half Yearly Report
Half Yearly
India-Service Tax ST3 Report is

Receivables by passing
registration number, appropriate
date range, organization and
service type, if required.
Finance
Manual
Service tax return has to be

prepared and made available in
the uploadable format.. What is
the date of commitment of
delivery of this return? I
believe government has not
finalized on format. Pl. correct me
if I am wrong
Page 44 of 47
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Revision: 04/2008
To-Be Activities
This component provides details of the activities to be carried out as part of the process flow.
Covered in above process steps.
Page 45 of 47
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Revision: 04/2008
Open and Closed Issues for this Deliverable

Open Issues
ID
Issue
Resolution
Responsibility
Target Date
IL-DS-05
Excise Invoice as per format provided
Customization
ITAC
KUT
IL-ES-06
Export Invoice in USD is to be generated

as per format
Customization
ITAC
KUT
IL-BRI-01
Bond Details for imports have to be

captured
Customization
ITAC
Post Go Live
IL-BRI-02
CEC number capturing and report based

on CEC number
Customization
ITAC
Post Go Live
IL-VAT-07
Goa VAT Returns as per format
Customization
ITAC
KUT
Impact Date
There is Gaap analysis is done based on

reports available in Oracle and return
required to customization. In the future
process documents few reports are not
covered. Required to define the future
process for such reports and send it for
vetting. Returns / Reports are taken as
part of reporting requirements and hence
not covered under this document
We have already mentioned few future

process related to IL not covered. Pl.
mention which are all not covered
Non of the process is not covered
transaction flow (GL entry)
Where is the committed date for each

return and report?
Where are service tax and excise

reconciliation statements/reports
appearing ?
There are lot of lose end in the processes

drafted everything cannot be written here
but there are a lot of open item if you read
all red comments.
Page 46 of 47
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Closed Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Page 47 of 47
275842486
Revision: 04/2008

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BP.

080 FUTURE PROCESS MODEL

April 18, 2013

March 18, 2013

Finance Track Lead

Diebold, Inc. All rights reserved 2008

Diebold, Inc. All rights reserved 2008

Diebold, Inc. All rights reserved 2008

Bond Register (Exports)...........................................................................15

Diebold, Inc. All rights reserved 2008

<High-Level Business Function>

Purchasing Transactions - Intrastate

As and when required

Purchasing Transactions Interstate

As and when required

Purchasing Transactions Imports

As and when required

Purchasing Transactions Purchase

As and when required

Purchasing Transactions Capital

As and when required

Purchasing Transactions Capital Goods

As and when required

Service Procurement or Indirect

As and when required

Negative Service Tax

As and when required

Reverse Service Tax

As and when required

As and when required

As and when required

As and when required

Diebold, Inc. All rights reserved 2008

As and when required

Bond Register (Exports)

Bond Register (Imports)

Value Added Tax

Service Tax Settlement

Diebold, Inc. All rights reserved 2008

Process Listing and Process Descriptions

<High-Level Business Function>

Purchasing Transactions - Intrastate

Purchasing Transactions Interstate

Purchasing Transactions Imports

Purchasing Transactions Purchase

Purchasing Transactions Capital

Purchasing Transactions Capital Goods

Service Procurement or Indirect

Negative Service Tax

Reverse Service Tax

Tax Deducted at Source

Bond Register (Exports)

Bond Register (Imports)

Tax Collected at Source

Value Added Tax

Service Tax Settlement

Why below Process not covered in the BP080 in IL?

--> This is part of MDM hence it is not covered under BP080

Confidential Internal Use Only

Diebold, Inc. All rights reserved 2008

Process Relationships for <High-Level Business Function>

Enter a description of the relationships between the various processes.

Diebold, Inc. All rights reserved 2008