Prescribed Format

Proposal for running of a canteen at CEPT Campus, CEPT University, Ahmedabad

Sr.no.
1
2
3
4
5
6
7

Details
Name of the company/proprietor
Address
Phone no.
Email address
Name of contact person
Year of establishment of
company/proprietor
Brief details
Number of years of Experience of working
at different places:

9
10
11
12
13
14

or own experience with time period,

items served ,
Number of lunch, dinner served etc.
(provide all supporting documents)
Annual turnover (Rs. In lakh) of last three
years duly certified by Chartered
Accountant
Number of employees in the
company/proprietorship as on 31/3/2014
Shops and Establishment Act Registration
no. (Attach photo copy)
Is company registered with PF
Commissioner. (Attach photo copy)
PAN no. (Attach photo copy)
Service Tax, Sales Tax/VAT Reg.no.
(Attach photo copy)
Any other details.

It is certified that all information given above are correct.

Date:
Place:
Seal of the company:

Signature of authorized
Person/ proprietor

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Other terms and conditions

1. This agreement initially will be for one year can be extended by mutual consent.
2. Student welfare fund amounting to Rs. 30000/-/- (Rupees Thirty Thousand only) will be
paid to CEPT every month by 7th of succeeding month by the Eating / drinking items
provider for students. Service tax, as per rules, will be paid in addition.
3. The EATING / DRINKING ITEMS PROVIDER FOR STUDENTS, will pay Rs.90, 000/- (Rupees
Ninety Thousand only) to CEPT as security deposit before starting of work.
4. Electricity bill as per the units consumed shall be paid monthly.
5. The EATING / DRINKING ITEMS PROVIDER FOR STUDENTS will be provided space in the
form of a building & shall make his own arrangement for utensils, crockery, cooking
equipment and any other gadgets etc.
6. Maintenance of the building & areas surrounding the same as informed be kept clean &
hygienic. Any damage to the building & other fixtures will have to be repaired by the
Eating / drinking items provider at his own cost.
7. Wastes shall be disposed off properly & unhygienic conditions should not be created on
the campus. The EATING /DRINKING ITEMS PROVIDER FOR STUDENTS shall make his
own arrangement for storing of potable water in hygienic manner. He will also install a
water cooler and R.O. Filter Plant of adequate capacity.
8. The working hours shall be from 7.30 am to 9.30 pm. On certain special occasions these
facilities may be required to be kept open for longer hours with the permission of
institute administration.
9. Only limited staff of the EATING / DRINKING ITEMS PROVIDER FOR STUDENTS shall be
allowed to stay on the CEPT campus. Prior approval of administration will be obtained
for this. The staff of eating/drinking items provider must possess passes issued by the
institute. The staff will always put on clean uniforms with CEPT logo with company
name.
10. EATING / DRINKING ITEMS PROVIDER FOR STUDENTS must be registered with
Employees Provident Fund Organization, Ministry of labor, Govt. of India. All employees
of the Eating /drinking items provider for students must be covered under PF & ECSH
scheme wherever applicable.
11. The EATING / DRINKING ITEMS PROVIDER FOR STUDENTS shall not serve any food or
beverages to anyone except students, faculty, administrative staff, CRDC staff and staff
of Centers of the institute. The EATING / DRINKING ITEMS PROVIDER FOR STUDENTS
shall co-operate with administration in maintaining the sanctity of the CEPT campus by
ensuring that no unruly or antisocial elements are served or encouraged to be served by
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him. Infringement of this condition will be sufficient to terminate the agreement &
result in the eviction of the Eating / drinking items provider for students.
12. Director has appointed a Committee headed by a faculty member (hereinafter called the
Chairman) as a link between the EATING / DRINKING ITEMS PROVIDER FOR STUDENTS&
its users, & for ensuring the adherence to the conditions set out in this agreement. The
Chairman and office-in-charge shall be the authorized representatives of Director and it
shall be the responsibility of the EATING / DRINKING ITEMS PROVIDER FOR STUDENTS to
co-operate with them & to carry out their instructions.
13. The EATING / DRINKING ITEMS PROVIDER FOR STUDENTS shall do his business only on
cash terms, and the Director and Committee shall not be responsible for any credit
transitions. However, if the order is placed by the CEPT office including all its different
schools & constituent, the EATING / DRINKING ITEMS PROVIDER FOR STUDENTS shall
provide necessary credit for which he shall be given requisite vouchers.
14. The menu & the rates for all the items shall be fixed in consultation with the Chairman,
& shall be properly displayed. No ad hoc changes in the rate, quantity & quality of the
items served shall be allowed without prior approval in writing from the Chairman.
15. Menu items should be changed time to time as per the majority users feed backs and as
approved by the committee.
16. Proper crockery, cutlery must be used for serving. Special high quality sets be kept in
reserve for important / VIP meetings.
17. A weekly menu for breakfast, general snacks and other approved items will always be
displayed on the notice board prior to commencement of that particular week.
18. Sufficient staff will have to be employed to cater for peak hours, i.e. from 12.30 hrs. to
15.00 hrs. Planning also must be proper for keeping sufficient staff for serving in
administrative offices. When informed by the authorities, quick service response must
be there for important visitors/ official functions.
19. Special care will be taken for washing of plates and other utensils especially during rush
hours. Unhygienic way of washing utensils will not be permitted. This aspect and
hygienic food quality will be supervised / checked daily by a supervisor nominated by
the Chairman, committee. Hot water will be used for washing utensils. Used / empty
plates, cups etc lying all over the campus must be collected expeditiously and special
staff must be employed for this job. If anything found to be unhygienic (surrounding,
food or staff), 1st time warning will be given, 2nd time penalty of Rs. 1000/- and 3rd time
Rs.5000/- will be levied. Even after penalty if standard is not improved contract will be
cancelled forth with without notice.
20. Approved menu & deviation be avoided as far as possible.
21. Special Lunch / Dinner should be provided as per the approved menu & the charges for
the same be got approved from the authority ordering the same.
22. On special occasions, additional/outside caterers may be called by any Faculty /
Department or by the students council. This will not be objected to by the Eating /
drinking items provider for students. EATING / DRINKING ITEMS PROVIDER FOR
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STUDENTS also will keep in mind that CEPT has got right to have another outlet for
refreshment etc on its campus.
23. All the items served shall be of good quality & hygienic condition which shall be
maintained. Committee members are empowered to carryout periodic & /or surprise
checks to ensure implementation of these terms & conditions and quality of the items.
Any observation made by them shall be rectified immediately.
24. Green initiative and environmental pollutions will have to be observed.
25. No child labor will be allowed to work in canteen at any point of time in the CEPT
campus.
26. EATING / DRINKING ITEMS PROVIDER FOR STUDENTS should ensure that all the
employees are free from communicable diseases. Medical certificate to this effect
should be made available for inspection by the authority.
27. A responsible manager from the Eating/drinking items provider for students must be
available at the Campus.
28. Immediately on signing the agreement with the institute, EATING / DRINKING ITEMS
PROVIDER FOR STUDENTS will deposit following with the accounts department of the
institute
(a) Rs.90000/-(Rs. Ninety Thousand only) as security deposit, which is refundable.
(b) Monthly student welfare fund for the month will be paid before 7th of
succeeding month.
29. If any of the conditions set out here above are infringed or violated or if the services
provided by the EATING / DRINKING ITEMS PROVIDER FOR STUDENTS are found
unsatisfactory, the Director shall by a written notice, terminate this agreement & ask
the EATING / DRINKING ITEMS PROVIDER FOR STUDENTS to stop the business &
handover the clear possession of the canteen premises in good working condition within
30 days.
30. The EATING / DRINKING ITEMS PROVIDER FOR STUDENTS shall handover ready
possession of the building upon conclusion of the agreement period, unless the
agreement is renewed for another term & for which the EATING / DRINKING ITEMS
PROVIDER FOR STUDENTS has made an application to The Director in writing sufficiently
in advance & the Director has agreed to the renewal for another term. Terms &
conditions will be also reviewed at the time of renewal of the Agreement.

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