Section II:

API Scoring Guideline

Category I:
Activities;

Teaching,

Learning

and

Evaluation

Related

Teaching, Learning and Evaluation Related Activities

(i)a
Indicators as mentioned in the UGCs Website Max Score Candidates Score
notification
Lectures/Practical/Tutorials/Contact classes taken should 50
be based on verifiable records. Max Score: 50
No score should be assigned if a teacher has taken less
than 80 % of the assigned classes. Universities may give
allowance for periods of leave where alternative teaching
arrangements would ordinarily be made.
Maximum score of 50 if there is 100% achievement.
Note:
In order to determine the percentage assigned classes
to the teacher, the classes supposed to be conducted
by the teacher on the days he/she was on authorized
leave, shall not be counted.
(i)b.
Indicators as mentioned in the UGCs Website Max Score
notification
If teacher has taken classes exceeding UGC norm, then 10
two point to be assigned for each extra hour of
classes/credit.
(ii)
Indicators as mentioned in the UGCs Website Max Score
notification
Imparting of knowledge / instruction as per curriculum 20
with the prescribed material (Text book Max Score: 20 /
Manual etc) and methodology of the curriculum (100%
compliance = 20 points)

Candidates score

Candidates score

(iii)
Use of
Participatory
and Innovative Teaching-Learning
Methodologies, Updating of Subject Content, Course Improvement etc.

Indicators/ Activities as mentioned in the UGCs Max

Website notification
Score
Updating of courses, design of curriculum, (5 /single 10
course)
Participatory and Innovative T/L Process with material 10
for problem based learning, case studies, group
discussions etc.
a) Interactive Courses : 5 points/each
b) Participatory Learning modules 5 points/each
c) Case studies: 5 points/each
Use of ICT in T/L process with computer-aided methods 10
like Power-Point/ Multimedia/Simulation/Software etc.
(Use of any one of these in addition to chalk & Board:
5-point each)
Developing and imparting
Courses(Each activity :5 points)

Remedial/Bridge
10

Developing and imparting soft skills/communication 10

skills/personality development courses/modules
(Each activity : 5 points)
Developing and imparting specialized teaching- 10
learning programmes in physical education, library ;
innovative compositions and creations in music,
performing and visual arts and other traditional areas
(Each activity : 5 points)
Organizing and conduction of popularization 10
programmes/training courses
in Courses in
computer assisted teaching/web-based learning and
e-library skills to students
(a) Workshop / Training course : 10 points each
(b) Popularization program : 5 points each

Maximum Aggregate Limit

20

Candidates score

(iv) Admissions & Examination Related Work

Indicators as mentioned in the UGCs Website Max. Candidates score
notification

College/University end semester/Annual 20

Examination work as per duties allotted.
(Invigilation 10 points; Evaluation of
answer scripts -5 points; Question paper
setting 5 points). (100% compliance =
20 points).
Note: Lectures and tutorials allocation to
add up to the UGC norm for particular
category of teacher. University may
prescribe minimum cut-off (net of due
leave), say 80% for 1 and 5 above, below
which no scores may be assigned in these
sub-categories.
College/University examination/Evaluation 10
responsibilities for internal/continuous
assessment work as allotted / 10 points

Examination and Admission work such as 10

coordination,
superintendent, assistant
superintendent, or flying squad duties etc:
10 points

Maximum Aggregate Limit

Maximum Aggregate Limit B (iv)

25

CATEGORY:
II.
Co-curricular,
Development Related Activities

Extension

and

Professional

(i) Extension and Co-curricular & field based activities

Indicators as mentioned in the UGCs Website Max
Candidates score
notification
Score
Institutional Co-curricular activities for students such 10
as field studies/educational tours, industry-implant
training and placement activity (5 point each).
Positions held/Leadership role played in organization 10
linked with Extension Work and National service
Scheme (NSS), NCC, NSO or any other similar activity
(Each activity 10 points)
Students and Staff Related Socio Cultural and Sports 10
Programmes, campus publications (departmental level 2
points, institutional level 5 points)
Community work such as values of National Integration, 10
Environment democracy, socialism, Human Rights,
peace, scientific temper; flood or, drought relief, small
family norms etc. ( 5 points each)
Maximum Aggregate Limit

20

(ii) Contribution to Corporate Life and Management of the

Institution
Contribution to Corporate life in Universities/colleges
through meetings, popular; lectures, subject related
10
events, articles in college magazine and University
volumes (2 points each)

Institution governance responsibility like Deans/HoDs,

Directors, Registrar, Finance Officer, Controller of
Exams. Hony. Director, Proctor, Dy. Controller of 10
Exams., Provost, Wardens, OSDs, Course
Coordinators etc.

Participation in committees concerned with any aspect of

departmental or Institutional management such as

admission committee, campus development, library

committee, (5 point each)

10

Responsibility for, or participation in committees for

Students Welfare,
10
Counseling and Discipline (5 each)
Organization
of
Conference
/Training
as
Chairman/Organizational Secretary/Treasurer (a)
International (10 points); national/regional (5 points)
10
(b) as member of the organizing committee (1-point
each)
Maximum Aggregate Limit

15

(iii) Professional Development Related Activities

Candidates score
Indicators / Activities as mentioned in the UGCs Maximum
Website notification
Score
Membership in profession related committees at state
and national level
10
a. At national level: 3 points each
b. At state level: 2 points each
Participation in subject associations, conferences,
10
seminars without paper
presentation (Each activity 2 point)
Participation in short term training courses less than
one week duration in educational technology,
curriculum development, professional development, 10
Examination reforms, Institutional governance (Each
activity: 5 points)
Membership/participation
in
State/Central
Bodies/Committees on Education, Research and 10
National Development (5 each).
Publication of articles in newspapers, magazines or
other publications (not covered in category 3); radio 10
talks; television programmes (1 point each).
Maximum Aggregate Limit

15

Section III:
Jamia Millia Islamia
PBAS Proforma for Promotion under CAS/Direct
PART A: GENERAL INFORMATION AND ACADEMIC BACKGROUND
1. Name (in Block Letters):_____________________________________________
2. Fathers Name / Mothers Name:______________________________________
3. Department :______________________________________________________
4. Current Designation & Grade Pay:_____________________________________
5. Date of last Promotion:______________________________________________
6. For which position and grade pay are you an applicant under CAS?___________
7. Date of eligibility for promotion:________________________________________
8. Date and Place of Birth:_____________________________________________
9. Sex:_____________________________________________________________
10. Marital status:_____________________________________________________
11. Nationality:_______________________________________________________
12. Indicate whether belongs to SC/ST/OBC category:________________________
13. Address for correspondence (with Pin code):_____________________________
________________________________________________________________
14. Permanent Address (with Pin code):___________________________________
________________________________________________________________
Telephone No:____________________________________________________
Email:___________________________________________________________

15. Academic Qualifications (Matric till post graduation):

Examinations

Name
of Year
of Percentage
the Board/ Passing
of marks
University

Division
Subject
Class/Grade

High
School/Matric

Intermediate

B.A../
B.Sc/
B.Com/B.Mus.
M.A../
M.Sc/
M.Com/M.Mus.

Others
examination,
if any

16. Research Degree(s)

Degrees

Title

Date
award

M.Phil.
Ph.D./D.Phil.
D.Sc/D.Litt
17. Appointments held prior to joining this institution

of University

Designation Name
of Date of Joining
Employer
Joining
Leaving

Salary with Reason

Grade
leaving

of

18. Posts held after appointment at this institution:

Designation

Department

Date of actual Joining

From

Grade

To

19. Period of teaching experience: P.G. Classes (in years)

U.G. Classes (in years):

20. Research Experience excluding years spent in M. Phil I Ph. D. (In years) :

21. Fields of Specialisation under the Subject/Discipline

(a)

..

(b)

..

22. Academic Staff College Orientation/Refresher Course attended:

Name of the Course/

Summer School

Place

Duration

Sponsoring
Agency

PART B: ACADEMIC PERFORMANCE INDICATORS

(Please see detailed instructions of this PBAS proforma before filling out this section)
CATEGORY: I. TEACHING, LEARNING AND EVALUATION RELATED ACTIVITIES

(i) Lectures, Seminars, Tutorials, Practical, Contact Hours (give

semester-wise details, where necessary)
S. No

Course/Paper
Level

Level

Mode of No.
of No. of classes taken
teaching*
classes
as per documented
per week record
allotted

* Lecture (L), Seminar (S), Tutorial (T), Practical (P), Contact Hours (C)
API Score
(a)

Classes Taken (max 50 for 100% performance & proportionate

score up to 80% performance, below which no score may be given

(b)

Teaching Load in excess of UGC norm (max score: 10)

(ii)

Reading / Instructional material consulted and additional knowledge resources

provided to students

S. No.

Course/Paper

Consulted

Prescribed

Additional
provided

API score based on Preparation and imparting of knowledge as per

curriculum & syllabus enrichment by providing additional resources
to Students (max. score: 20)

(iii)
S. No.

Resources

API Score

Use of Participatory and Innovative Teaching-Learning Methodologies, Updating of

Subject Content, Course Improvement etc.
Short Description

API Score

Total Score (Max Score : 20)

(iv)
S No

Admission/Examination Duties Assigned and Performed

Type of Admission
Examination Duties

/ Duties
Assigned

Date

API Score

Total Score (Max: 25)

CATEGORY: II. CO-CURRICULAR,

RELATED ACTIVITIES

EXTENSION,

PROFESSIONAL

Please mention your contribution to any of the following:

DEVELOPMENT

S. No.

Average
Hrs/week

Type of Activity
(i) Extension, Co-curricular & field based

API Score

Activities

Total (Max: 20)

(ii) Contribution to Corporate
Management of the Institution

Life

and

Yearly/ API Score

Semester wise
responsibilities

Total (Max: 15)

(iii) Professional Development Activities

Total (Max: 15)

Total Score (I+ii+ iii) (Max : 25)

EVALUATION SHEET
(Column Nos. 1 to 5 to be filled by the candidate)
1. Name (in Block Letters):_____________________________________________

2. Present Designation/ Department :_____________________________________

3. Date of last Promotion:______________________________________________
4. For which position and grade pay are you an applicant under CAS?___________
5. Date of Appointment as Asstt. Professor: _______________________________
Date of promotion at stage-II

: _______________________________

Date of promotion at stage-III

: _______________________________

Date of promotion at stage-IV/

(Associate Professor)
Date of promotion at stage-V/

: _______________________________
: _______________________________

(Professor)
(For Office use only)
6. RESEARCH,
PUBLICATIONS
CONTRIBUTIONS

AND

S.No
.

Descriptions

01

Published Papers in Journals

02

Articles/Chapters
Books

03

Full
Papers
Proceedings

04

Books Published as single author

or as editor

05

Ongoing and completed Research

Projects and Consultancies

06

Research Guidance

07

Training Courses

08

Papers presented in Conferences,

Seminars, Workshops, Symposia

09

Invited Lectures at National or

International/
Conference/Seminar etc.

ACADEMIC

API MARKS

published
in

in

Conference

Total

{(ASSESSMENT PERIOD FROM ___________________ TO _______________ (

YEARS)

(for promotion cases)}

CATEGORY: Ill.

RESEARCH, PUBLICATIONS AND ACADEMIC CONTRIBUTIONS

A)
Published Papers in Journals
S. Title with page Journal ISSN/ISBN
No. of Whether
API
Impact
Whether
No. nos. and date
No
coyou are the Score
Factor authors
peer
main
of publication
reviewed, if any
author

(Note: Enclose all relevant documents in sequence below the

sheet)

{(ASSESSMENT PERIOD FROM ___________________ TO _______________ (

YEARS)

(for promotion cases)}

B(i)

Articles /Chapters published in Books

S.No. Title with Book Title ISSN/

Whether
page Nos. editor
& ISBN No peer
and date of publisher
Publisher reviewed
publication

N0. of
coauthors

Whether
API
you
Score
are
the
main
author

(Note: Enclose all relevant documents in sequence below the

sheet)

{(ASSESSMENT PERIOD FROM ___________________ TO _______________ (

YEARS)

(for promotion cases)}

ii)

Full Papers in Conference Proceedings

S.No. Title with page Nos Details

of ISSN/
and
date
of Conference
ISBN No
publication
Publication

N0. of
coauthors

Whether
API
you
Score
are
the
main
author?

(Note: Enclose all relevant documents in sequence below the

sheet)

{(ASSESSMENT PERIOD FROM ___________________ TO _______________ (

YEARS)

(for promotion cases)}

iii)

Books Published as single author or as editor

S.No. Title with Type

of Publisher Whether
N0. of
page
No Book
& ISSN/ peer
coand date of Authorship ISBN No
reviewed? authors
publication

Whether API
you
Score
are the
main
author?

(Note: Enclose all relevant documents in sequence below the

sheet)

{(ASSESSMENT PERIOD FROM ___________________ TO _______________ (

YEARS)

(for promotion cases)}

iii) C Ongoing and Completed Research Projects and Consultancies
(C) (I & ii) Ongoing Projects / Consultancies
S.No.

Title (with Agency

specific
period)

Period

Grant/Amount No. of
Mobilized (Rs. co-PI
Lakhs)

Whether
API
you
are Score
the PI/CoPI ?

(Note: Enclose all relevant documents in sequence below the

sheet)
(C)(iii & iv) Completed Projects I Consultancies
S.No.

Title
Agency
(with
specific
period)

Period

Grant/Amount Whether policy API Score

Mobilized (Rs. document/patent
Lakhs)
as outcome

(Note: Enclose all relevant documents in sequence below the

sheet)
{(ASSESSMENT PERIOD FROM ___________________ TO _______________ (

YEARS)

(for promotion cases)}

(D)Research Guidance
S No

Number Enrolled

Thesis
Degree awarded
Submitted (with
(with date)
date)

API
Score

M. Phill. or
Equivalent
Ph.
D.
equivalent

or

(Note: Enclose all relevant documents in sequence below the

sheet)

{(ASSESSMENT PERIOD FROM ___________________ TO _______________ (

YEARS)

(for promotion cases)}

(E) (i) Training Courses, Teaching-Learning-Evaluation Technology Programmes,

Faculty Development Programmes (not less than one week duration) (max.
30 points)
S. No.

Programme Duration with Organized by

date

API Score

(Note: Enclose all relevant documents in sequence below the

sheet)

{(ASSESSMENT PERIOD FROM ___________________ TO _______________ (

YEARS)

(for promotion cases)}

(E) (ii) Papers presented in Conferences, Seminars, Workshops, Symposia

S.
No.

Title
of
Title of Organized
the Paper Conference by
presented / Seminar
with date held on

Whether
international/national/state/regio
nal /college or university level

API
Score

(Note: Enclose all relevant documents in sequence below the

sheet)

{(ASSESSMENT PERIOD FROM ___________________ TO _______________ (

YEARS)

(for promotion cases)}

(E) (iii) Invited Lectures at national or international/conference/ seminar etc.
S. No. Title
of
Title of Organized by
Lecture/
Conference
Academic
/ Seminar
Session with
date

Whether
international/
national

API Score

(Note: Enclose all relevant documents in sequence below the

sheet)
IV

SUMMARY OF API SCORES

Criteria
Last Academic Total API Score Annual Av. API
Year
for assessment for assessment
period
period

Teaching, Learning and

Evaluation related activities

II

Co-curricular,
Extension
Professional development
etc

III

Total I + II
Research and Academic
Contribution

PART C: OTHER RELEVANT INFORMATION

Please give details of any other credential, significant contributions, awards received
etc. not mentioned earlier.
S.No.

Details (Mention Year, value etc. where relevant)

LIST OF ENCLOSURES: (Please attach, copies of certificates, sanction

orders, papers etc. wherever necessary)
1

2
3
4
5

7
8
9
10

I certify that the information provided is correct as per records available with the
university and/or documents enclosed along with the duly filled PBAS proforma.

Signature of the faculty with

Designation, Place & Date

Signature of HOD / Dean/

Principal
N:B: The individual PBAS proforma duly filled along with all enclosures, submitted
for CAS promotions will be verified by the university/college as necessary and

placed before the Screening cum Evaluation Committee or Selection

Committee for assessment/verification.

General instructions:
1. Table I and III of Appendix III are applicable to the selection of
Professors/ Associate Professors/Asstt. Professors in universities and
colleges;
2. Table II(c) of Appendix III provides norms for direct recruitment of
teachers to different cadres, while Table II (a) and Table II(b) provide for
CAS promotions of teachers in universities and colleges respectively.
3. Candidates who do not fulfill the minimum requirement under the API
Scoring System proposed in the UGC Regulation-2010 as per Table II(a)
and (b) of Appendix III or those who obtain less than 50% in the expert
assessment of the selection process will have to be re-assessed only
after a minimum period of one year. The date of promotion shall be
the date on which he/she has successfully got re-assessed.
4. Other guidelines of UGC Regulation-2010 will be applicable in regard to
promotion under CAS of incumbent and newly appointed Asstt.
Professors/ Associate Professor/Professor which may be seen at UGCs
clause 6.4.0 to 6.4.11.
5. For the purpose of promotion of Asstt. Professor (Stage 3) to Associate
Professor (Stage 4) (Stage 4 to 5) and (stage 5 to 6), applicants may
furnish 20 copies (including original one) duly forwarded by the
concerned HoD and Dean and supported by documents.
6. For the purpose of promotion of Asstt. Professor from Stage 1 to 2 and
2 to 3, applicants may furnish 10 copies (including original one) duly
forwarded by the concerned HoD and Dean and supported by
documents.
7. For the purpose of direct recruitment of Associate Professor and
Professor, applicants may furnish 20 copies (including original one)
duly forwarded by the concerned HoD and Dean and supported by
documents.

Instructions for Filling up Part B of the PBAS Proforma

Part B of the Proforma is based on Appendix Ill, Table 1 of the UGC Regulations 2010.
B(I) is based on API scoring for category I of the table. Detailed information for 20092010 or most recent year is to be provided.
B(II) is based on category II of the table. Detailed information for 2009-2010 or most
recent year is to be provided.
B(III) is based on category III of the table. Detailed information for the entire
assessment period is to be provided.
The proforma is to be filled as per these tables and self-assessment scores given. For
each category, even though several avenues of activities and their API scores are given
to provide choice/opportunity to the teacher, maximum scores that can be given or
carried forward is indicated in the Table-1 of UGC regulations.
NB. The self-assessment scores are subject to verification by the university/college, and
by the Screening cum Verification Committee or Selection Committee as the case may
be.

Explanatory note for Tables II (a) and II (b)

1. All universities / colleges will set up verifiable systems for the API related information
required in these tables within THREE months of notification of these regulations. They will
have to be documented and collated annually by the Internal Quality Assessment cells
(IQACs) of the universities / colleges for follow up by the universities / college authorities.
In order to facilitate this process, all teachers shall submit the duly filled-in Performance
Based Appraisal System (PBAS) proforma to the IQAC annually.
2. However, in order to remedy the difficulties of collecting retrospective information and to
facilitate the implementation of these regulations from 31-12-2008 in the CAS Promotion,
the API based PBAS will be progressively and prospectively rolled out.
3. Accordingly, the PBAS based on the API scores of categories I and II as mentioned in these
tables is to be implemented for one year, initially based on the existing systems in
universities / colleges for one year only with the minimum average scores as depicted in
Table II (a) and II (b) in rows I to III. This annualized API scores can then be compounded
progressively as and when the teacher becomes eligible for CAS promotion to the next cadre.
Thus, if a teacher is considered for CAS promotion in 2010, one year API scores for 2009-10
alone will be required for assessment. In case of a teacher being considered for CAS
promotion in 2011, two years average of API scores for these categories will be required for
assessment and so on leading progressively for the complete assessment period.
4. As shown in Table II, the aggregate minimum API score required (given in row III) can be
earned from any of the two broad categories, subject to the minimum prescribed in each
category. This will provide for due weightage to teachers who contribute additionally through
any of the components given in Categories I and II also for the differing nature of
contributions possible in different institutional settings.
5. For Category III (research and academic contributions), maintenance of past record is done
on a normal basis by teachers and hence no difficulty is envisaged in applying the API scores
for this category for the entire assessment period. In this category, an aggregate minimum
score is required for promotion over each stage. Alternatively, a teacher should acquire the
required minimum aggregate score over two previous stages, taken together. In the case of
promotion to Professor, the publication requirement shall be met over the two previous
stages.
6. Candidates should offer themselves for assessment for promotion, if they fulfill the minimum
API scores indicated in Tables I and II, by submitting an application and the required
proforma. They can do so three months before the due date if they consider themselves
eligible. Candidates who do not consider themselves eligible, can also apply at a later date.
7. If however, on final assessment, candidates do not either fulfill the minimum criteria under
Rows III and IV of Tables II(A) and II (B) or obtain less than 50% in the expert assessment,
they will be reassessed only after a minimum period of one year.
8. (a) If a candidate applies for promotion on completion of the minimum eligibility period and is
successful, the date of promotion will be deemed to be the minimum period of eligibility.

(b) If however, the candidate finds that she / he fulfills the eligibility conditions at a late date
and applies on that date and is successful, her / his promotion will be deemed to be from that
date of application.
(c) If the candidate does not succeed in the first assessment, but succeeds in an eventual
assessment, her / his promotion will be deemed to be from the later date.