September 10, 2015 Meeting Info

BOYS & GIRLS CLUBS OF TAMPA BAY
CORPORATE BOARD MEETING

SEPTEMBER 10, 2015
COLUMBIA RESTAURANT | YBOR CITY
AGENDA
1. Welcome Members & Guests..........Marc Spencer
Jeff Eakins, Superintendent, Hillsborough County Public Schools
Col. Reginald Godbolt, United States Air Force
2. Consent Items (No discussion is planned unless requested)
July 09 Meeting Minutes (Attachment 1)
July 2015 Financials (Attachment 2)
2014 Form 990 (Emailed)
3. Superintendent of SchoolsJeff Eakins
4. Great Inventors Presentation.....Bianca Hernandez
5. Community Relations....................................................................................................Ricky Gallon
6. Development:
Steak Dinner......................................................................................................Cassandra Thomas
Arcadis Golf Tournament | 11/13
Taste of Kentucky | 11/04.......................................................................................Chris Roederer
Great Futures Breakfast | 12/15......................................................Jennie Yingling
7. Strategy Development Session | 10/23.....Marc Spencer
Youth Impact....................................................................................................Lynn Dumais
Resource Development.........................................................................................Brian Best
Talent Management............................................................................................Lori Liburdi
Board Development........................................................................................Chris Roederer
Holly Grogan, Tribridge CPP
8. Programs & Grants..........................................................................................................Chris Letsos
9. Presidents Report.................................................................................................Brad Baumgardner
10. Executive Session
11. Adjorn
Notes:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
BOYS & GIRLS CLUBS OF TAMPA BAY

METRO OFFICE
JULY 9, 2015 | 12:00 PM
MEMBERS PRESENT
Brian Best, Lynn Dumais, Matt Dumar, Joe Garcia, Luis Garcia, Brian Gray, Greg Hearing,
Scott Jacobsen, Collin Jotham, Keith Lawless, Karen Mincey, Mark Mohammed, Jeff
Ortmeier, Nik Paleologos, Matt Pierson, Chris Roederer, Father Steve Ryan, Ryan Skubis,
Angelie Spurling, Andrea White.
OTHERS PRESENT
Brenda Browning, Ricky Gallon, Chris Letsos, Cassandra Thomas, Jennie Yingling, Glenn
Permuy, Tai Ishia Robinson, Barbara Lopaciuk (intern), Col. Godbolt, Tracey West, Cy &
Joanna Spurlino, Dr. Diane Berry, Lindsay August.
Board Chair Marc Spencer was unable to attend so Chair Elect, Chris Roederer, called the
meeting to order at 12:10 pm, thanked everyone for attending then introduced our guests.
Bemetra Simmons and Lindsay August present a check for $5,000 from BB&T Hillsborough
Market.
CONSENT ITEMS
Copies of the May 21st meeting Minutes and the May 2015 Financial Report were provided to
the members for their review prior to the meeting. A Motion to approve the Minutes was
made by Scott Jacobsen, seconded by Luis Garcia, Motion passed. With no questions on the
Financial Report, a Motion to approve was made by Scott Jacobsen, seconded by Jeff
Ortmeier, Motion passed.
RESOURCE DEVELOPMENT
Brian Best reported that the committee strives to increase revenue and move past targeted
amount. Individual funding happens at the end of the year, but looking to encourage early
donation. Major events are on track. Food For Thought has been expanded to our Advisory
Boards. Our social media has increased and will continue to rise.
Collin Jotham stated Steak Dinner has raised $125K and predicts that will hit the goal of
$200K. Trudy Carey is the Community Hero. The program will include YES Academy and
talent performed by our youth. Stock Your Bar items are being requested.
Cassandra Thomas spoke about Give Back for Back to School partnership with Fantastic
Sams and Cox Radio. All donations will be received through BGCTB portal until August
24th. The gifts can be donated to individual clubs.
Jennie Yingling reported that the date we originally had for GFB was canceled due to a
concert being held at the venue. We hope to have a date finalized by the end of the month.

JULY 9, 2015
PAGE 2
YOUTH IMPACT STRATEGY
Jeff Ortmeier reported that the summer program in Wimauma was successful and work will
continue to rise to the next level in the upcoming months. Jeff had an opportunity to meet
with Police Chief Ward to build a relationship/partnership and the meeting went well. Chief
Ward met with Sheriff Gee regarding the City being open to partnering with us.
BOARD DEVELOPMENT STRATEGY
Chris Roederer spoke about how the committee is trying to identify gaps we have and what
type of composition and skillset to bring to the board. The committee is putting together a
recruitment plan and that board commitment needs to increase. Board dues need to be paid as
soon as possible. A reminder will be sent out this week.
Lavern Wilson has been recommended to the Foundation Board by Fred McClure and Judge
Alvarez. Chris stated the committee recommends Wilson. A Motion to approve Lavern
Wilson for the Foundation Board was made by Karen Mincey, seconded by Luis Garcia.
Motion passed.
ECONOMIC IMPACT STUDY
Chris Letsos provided a handout of data and gave a Powerpoint presentation. He pointed out
that USF College of Business assisted in a study with 318 randomly selected individuals. The
study did show we do make a positive impact. The annual impacts to the Tampa Bay
economy are $6M in added output and $2M in household earnings. Our youth are 50% more
likely to volunteer than other peers. For every $1 donated to BGCTB, output is over $2.50.
We will receive a $2M Grant over the next 3 years from Florida Department of Education.
COMMUNITY RELATIONS
Ricky Gallon gave a PowerPoint presentation and spoke of many of the events at various
clubs, the following are just a few:
Coca-Cola shot a video at our Brandon club with the kids saying Go Lightning!
Fatherhood event at Tampa Housing Authority rejoicing fathers who solely support
their families
Food for Thought was held at the Plant City Club
MORE/Health Big Idea Gardens partnered with us to install gardens at Zonta and
North Tampa
Where Love Grows served food to our kids at the North Tampa club.
Four of our youth from our Dover Club and their parent, escorted the Mexican
National Soccer Team on field and were invited to attend a clinic where a Hispanic
Scholarship Fund was presented to some parents.
Dr. Diane Barry with University of Phoenix donated 20 computers to our Wimauma
site.
PRESIDENTS REPORT
Brad Baumgardner reported that TriBridge has partnered with us and they have implemented
employee payroll deductions that will come to us. They made this a national program, thanks
to Tony DiBenedetto. Brad reminded everyone the Strategy Planning Session will be held on

JULY 9, 2015
PAGE 3
October 23rd at Ferguson Hall. He also reported that the Riverview gym has been enclosed
and now being worked on inside. At the National Conference in Chicago, BGCA announced,
that starting in January 2016, yearly background checks will be implemented for all board
members so new background forms will need to be signed.
The New York Yankees have donated $375K to BGCTB as a result of A-Rods homerun
milestone in his career. BGCTB will receive $75K and BGC Foundation will receive $100K a
year, for the next three years.
SUCCESSION PLANNING
Chris R. reported that we are ahead of schedule, the search is moving very well and the
outcome will be positive.
With no other business, Chris adjourned the meeting at 12:50 pm.
Brenda Browning, Recorder

__________________________
Chris Roederer, Secretary
___________
Date
Boys & Girls Clubs of Tampa Bay, Inc.

Memo
To:
Board of Directors
From:
Deborah L. McCarthy, Chief Financial Officer
Date:
August 31, 2015
Subject: July 2015 Financial Statements - Unaudited
Please find attached the Statement of Financial Position and the Statement of
Activity for the Unrestricted Fund for the seven months ended July 31, 2015.
Total Public Support Ahead of Budget by $358,000
Fees & Grants are ahead of budget by $445,000. This is due to a number of
grants that were not anticipated or known during the budgeting process for this
year, including:
.
.
.
.
.
$104,000 from the Lightning Foundation for three Community Hero Award
Grants
$50,000 from the Community Foundation of Tampa Bay for our outreach
summer camp program at Bethune Park in Wimauma this summer
$37,000 for the new Community Service Block Grant (CSBG) passed through
Hillsborough County for year round services for youth
$27,000 for the new After Zone grant for Plant City Middle Schools from the
Childrens Board of Hillsborough County.
$74,000 in Grants from Corporate Partners passed through BGCA including
Taco Bell, Old Navy, Altria and Ross Stores
And finally, we are $120,000 ahead of budget for the Department of Juvenile
Justice Prodigy grants passed through the University Area Community
Development Corporation (UACDC). These additional funds have enabled the
organization to serve more kids more often through the first half of the year and
the additional costs of providing those services is evident in the increase in
operating expenses of the organization over budget for the same period.
The budget surplus in Fees & Grants is offset by a budget deficit of $68,000 in
Funds Released from Restriction. These are restricted funds for programs and
operations that are released from restriction as they are used. In the case of the
reserves that were set aside for the Freddie Solomon Club and the Riverview
Club, we are not utilizing these reserves as quickly as we anticipated in
budgeting since the clubs are raising more funds through grants and
contributions than expected to date.
Memo to Board of Directors
Page 2 of 3
Net Special Events Behind Budget by $81,000

Net Special Events is behind budget due primarily to a decrease in the net
proceeds from the Yankee Luncheon ($33,000) and the East Pasco Round Up
($31,000).
Personnel Costs Overage of $148,000
The increase in Personnel Costs over the same period last year and over the
YTD budget is a direct result of the additional staff in place to provide services at
the new additional sites operating in 2015 which include the new Middle School
sites at Marshall, Tomlin and Shields as well as the outreach summer camp
program in Wimauma and the additional staffing costs for performing and fine
arts instructors for the Prodigy programs which are now offered at four clubs year
round.
Supplies Overage of $98,000
There is a significant increase in Supply Costs over the same period last year
and over the YTD budget. This is due to three factors. The first is an increase in
program supplies which accounts for $47,000 of the budget overage and is due
to the additional program supplies purchased for the new sites discussed above
and for the Prodigy sites. The additional supplies for the Prodigy sites were not
known at the time of the budget preparation as the Prodigy budgets were still
being negotiated with UACDC and the State of Florida Department of Juvenile
Justice (DJJ).
The second area of increase is in the costs of providing snacks and supper at the
clubs. This year after school snacks are now provided at all clubs regardless of
their eligibility for the State of Florida After School Snack reimbursement
program. Additionally, we have initiated new supper programs at selected clubs
this year. An example is the Dover Club which has a new supper program
provided by a private grant for that purpose. Together this accounts for $32,000
of the budget overage.
The third area of increase is in the costs of furnishings and equipment which are
not large enough to be capitalized that were purchased for clubs as part of
renewing and refurbishing clubs. This accounts for $14,000 of the budget
overage.
Occupancy Expense Overage of $17,000
The primary cause of the overage in Occupancy Expense is due to an overage in
Lawn Care Services of $15,000 for the additional costs of providing mulch at
clubs in the playground areas as mandated for safety reasons.
Memo to Board of Directors
Page 3 of 3
Program Services Overage of $50,000

The overage over the same period last year and over the YTD budget is due
primarily to two factors. The first is a budget overage of $36,000 in Youth Field
Trips. This increase is due to additional field trips for the Prodigy program as
well as the Middle School initiatives. The Prodigy grant alone included almost
$20,000 in funds for field trips for the youth in those programs. See the
discussion of Total Public Support above. These field trips included outings to
museums such as the Glazer Childrens Museum, and performances such as
Blue Man Group and Black Swans.
The second factor is the overage of $20,000 in Youth Assistance which
represents in part the costs of providing weekend backpacks from Feeding
America to selected members who need assistance over the weekend.
Additionally, costs were incurred for interview clothes for teens with funds raised
by the Leadership Tampa Alumni group for their Dress for Success initiative.
Please let me know if you have any questions or comments on the statements.

Statement of Financial Position
Page 1
With Comparative Totals to Last Year - Unaudited
Temporarily
Restricted
Fund
7/31/2015
Unrestricted
Fund
7/31/2015
Total
All
Funds
7/31/2015
Endowment
Fund
7/31/2015
Total
All
Funds
7/31/2014
ASSETS
Current Assets
Cash & Cash Equivalents
Investments
Accounts Receivable
$167,388
$909,306
$30,822
$1,107,516
$2,505,225
$1,000,341
$0
$624,478
$1,624,819
$900,803
$497,944
$0
$0
$497,944
$305,361
Other Receivables
$44,395
$0
$0
$44,395
$600
Pledges Receivable - Current, net of allowance
$17,910
$2,859
$0
$20,769
$39,619
$1,035,304
$25,000
$0
$1,060,304
$910,118
$83,005
$0
$0
$83,005
$86,430
$2,846,286
$937,165
$655,300
$4,438,751
$4,748,156
$7,838,122
$0
$0
$7,838,122
$7,607,155
Due from BGCTB Foundation

Prepaid Expenses
Total Current Assets
Non Current Assets

Land, Property and Equipment
Prepaid Rent - Non Current
$45,000
$0
$0
$45,000
$52,500
Pledges Receivable - Non-Current, net of allowance
$0
$44,985
$0
$44,985
$117,375
Cash Value Life Insurance
$0
$80,575
$0
$80,575
$77,384
Other Assets
$11,494
$0
$0
$11,494
$2,610
$7,894,616
$125,561
$0
$8,020,177
$7,857,024
$10,740,902
$1,062,726
$655,300
$12,458,928
$12,605,180
Accounts Payable
$270,917
$0
$0
$270,917
$163,508
Accrued Expenses
$182,740
$0
$0
$182,740
$183,680
Due to BGCTB Foundation
$577,957
$31,579
$0
$609,536
$332,228
$0
$4,000
$0
$4,000
$3,000
$1,031,614
$35,579
$0
$1,067,193
$682,415
Total Non Current Assets
TOTAL ASSETS
LIABILITIES AND NET ASSETS

Liabilities
Current Liabilities
Deferred Revenue
Total Current Liabilities

Statement of Financial Position
Page 2
With Comparative Totals to Last Year - Unaudited
Temporarily
Restricted
Fund
7/31/2015
Unrestricted
Fund
7/31/2015
Total
All
Funds
7/31/2015
Endowment
Fund
7/31/2015
Total
All
Funds
7/31/2014
Other Liabilities
Deferred Lease Revenue
Total Other Liabilities
Total Liabilities
$128,000
$0
$0
$128,000
$176,000
$128,000
$0
$0
$128,000
$176,000
$1,159,614
$35,579
$0
$1,195,193
$858,415
$938,381
$250
$0
$938,631
$1,719,062
$8,642,907
$0
$0
$8,642,907
$8,203,059
$0
$1,026,897
$0
$1,026,897
$1,125,590
Net Assets
Unrestricted - from Operations
Unrestricted - Property and Equipment
Temporarily Restricted
Permanently Restricted
Total
Total Net Assets
TOTAL LIABILITIES AND NET ASSETS
$0
$0
$655,300
$655,300
$699,054
$9,581,288
$1,027,147
$655,300
$11,263,735
$11,746,765
$9,581,288
$1,027,147
$655,300
$11,263,735
$11,746,765
$10,740,902
$1,062,726
$655,300
$12,458,928
$12,605,180

Statement of Activity - Unrestricted Fund
With Comparison to Budget & Last Year Actual - Unaudited
Year To Date This Year

Actual
1/1/2015
to
7/31/2015
Budget
1/1/2015
to
7/31/2015
Variance
Favorable
(Unfavorable)
Year To Date Last Year
Variance
%
Total
2015
Budget
Actual
1/1/2014
to
7/31/2014
Variance
Favorable
(Unfavorable)
Variance
%
Public Support and Revenue

Public Support
United Way & Combined Campaigns
$491,005
$492,410
($1,405)
Contributions
$953,877
$971,870
Funds Released from Restriction
$127,110
$195,000
Fees & Grants
$1,859,334
Total Public Support
$3,431,325
(0.3)%
$847,000
$498,883
($7,879)
(1.6)%
($17,993)
(1.9)%
$1,913,000
$963,281
($9,404)
(1.0)%
($67,890)
(34.8)%
$325,000
$155,571
($28,461)
(18.3)%
$1,413,900
$445,434
31.5%
$2,156,500
$1,279,873
$579,461
45.3%
$3,073,180
$358,145
11.7%
$5,241,500
$2,897,609
$533,717
18.4%
$156,854
$172,500
($15,646)
(9.1)%
$279,500
$176,624
($19,770)
(11.2)%
$6,287
$3,500
$2,787
79.6%
$6,000
$1,170
$5,117
437.3%
Revenue
Program Service Revenue
Investment Revenue
Other Revenue
Total Revenue
$5,519
$11,100
($5,581)
(50.3)%
$25,000
$12,873
($7,354)
(57.1)%
$168,660
$187,100
($18,440)
(9.9)%
$310,500
$190,667
($22,007)
(11.5)%
Special Events
Special Event Revenue
$558,076
$646,500
($88,424)
(13.7)%
$759,000
$619,877
($61,801)
(10.0)%
Special Event Expenses
($109,602)
($117,500)
$7,898
6.7%
($153,000)
($93,006)
($16,596)
(17.8)%
$448,475
$529,000
($80,525)
(15.2)%
$606,000
$526,871
($78,396)
(14.9)%
$4,048,460
$3,789,280
$259,180
6.8%
$6,158,000
$3,615,146
$433,313
12.0%
Net Special Events
Total Public Support and Revenue
Expenses
Personnel Costs
Compensation
$1,980,791
$1,835,500
($145,291)
(7.9)%
$2,976,000
$1,612,366
($368,425)
(22.8)%
Employee Benefits
$188,123
$185,951
($2,172)
(1.2)%
$319,000
$173,916
($14,207)
(8.2)%
Payroll Taxes
$149,829
$148,450
($1,379)
(0.9)%
$240,000
$122,508
($27,321)
(22.3)%
Other Employee Costs

Total Personnel Costs
$19,419
$20,000
$581
2.9%
$27,500
$14,674
($4,745)
(32.3)%
$2,338,162
$2,189,901
($148,261)
(6.8)%
$3,562,500
$1,923,464
($414,698)
(21.6)%
Operating Costs
9/4/2015
Page 1


Actual
1/1/2015
to
7/31/2015
Variance
Favorable
(Unfavorable)
Variance
%
Total
2015
Budget
Actual
1/1/2014
to
7/31/2014
Variance
Favorable
(Unfavorable)
Variance
%
Professional Fees
$80,878
$80,525
($353)
(0.4)%
$113,500
$70,652
($10,226)
(14.5)%
Contract Services
$75,910
$109,500
$33,590
30.7%
$137,000
$96,536
$20,626
21.4%
$273,800
$176,254
($97,546)
(55.3)%
$298,000
$168,060
($105,740)
(62.9)%
Supplies
$64,613
$67,065
$2,452
3.7%
$109,500
$65,709
$1,095
1.7%
Occupancy Expense
$778,765
$761,985
($16,780)
(2.2)%
$1,306,000
$744,368
($34,396)
(4.6)%
Equipment Expense
$41,419
$36,100
($5,319)
(14.7)%
$62,000
$33,207
($8,212)
(24.7)%
Printing & Postage
$9,370
$14,100
$4,730
33.5%
$24,500
$14,927
$5,557
37.2%
$102,801
$97,075
($5,726)
(5.9)%
$170,000
$92,501
($10,300)
(11.1)%
$56,416
$54,425
($1,991)
(3.7)%
$80,500
$41,178
($15,239)
(37.0)%
$167,627
$117,860
($49,767)
(42.2)%
$204,500
$124,772
($42,855)
(34.3)%
Information Technolgy
Transportation Expense
Training, Travel & Meetings
Program Services
Other Expenses
Total Operating Costs
Total Expenses
NET SURPLUS/(DEFICIT)
9/4/2015
Budget
1/1/2015
to
7/31/2015
$52,031
$42,600
($9,431)
(22.1)%
$91,500
$42,379
($9,652)
(22.8)%
$1,703,631
$1,557,489
($146,142)
(9.4)%
$2,597,000
$1,494,290
($209,341)
(14.0)%
$4,041,793
$3,747,390
($294,403)
(7.9)%
$6,159,500
$3,417,754
($624,039)
(18.3)%
$6,667
$41,890
($35,224)
(84.1)%
($1,500)
$197,392
($190,726)
(96.6)%
Page 2


Actual
1/1/2015
to
7/31/2015
Budget
1/1/2015
to
7/31/2015
Variance
Favorable
(Unfavorable)
Variance
%
Total
2015
Budget
Actual
1/1/2014
to
7/31/2014
Variance
Favorable
(Unfavorable)
Variance
%
Public Support and Revenue

Public Support
United Way & Combined Campaigns
United Way Partnership Agreements
United Way Designations
Total United Way
$482,615
$482,410
$205
0.0%
$827,000
$482,615
$8,390
$10,000
($1,610)
(16.1)%
$20,000
$16,268
($7,879)
(48.4)%
$491,005
$492,410
($1,405)
(0.3)%
$847,000
$498,883
($7,879)
(1.6)%
$548,883
$548,000
$883
0.2%
$955,000
$534,577
$14,306
2.7%
Contributions
General Contributions
Great Futures Breakfast
Other Gifts
Total Contributions
$27,304
$40,000
($12,696)
(31.7)%
$300,000
$48,198
($20,894)
(43.4)%
$377,690
$383,870
($6,180)
(1.6)%
$658,000
$380,507
($2,817)
(0.7)%
$953,877
$971,870
($17,993)
(1.9)%
$1,913,000
$963,281
($9,404)
(1.0)%
$127,110
$195,000
($67,890)
(34.8)%
$325,000
$155,571
($28,461)
(18.3)%
$127,110
$195,000
($67,890)
(34.8)%
$325,000
$155,571
($28,461)
(18.3)%
$88,638
$15,000
$73,638
490.9%
$30,000
$8,125
$80,513
990.9%
Funds Released from Restriction

Restrictions Released by Payment
Total Funds Released from Restriction
Fees & Grants

Boys & Girls Clubs of America
$58,680
$28,000
$30,680
109.6%
$48,000
$30,519
$28,162
92.3%
$291,012
$262,500
$28,512
10.9%
$262,500
$210,349
$80,663
38.3%
Community Development Block Grants
$17,190
$10,000
$7,190
71.9%
$20,000
$9,940
$7,249
72.9%
Office of Justice Programs
$33,055
$25,000
$8,055
32.2%
$50,000
$40,334
($7,279)
(18.0)%
CSBG Federal Grants
$36,961
State of Florida Daycare
$78,244
$87,500
($9,256)
(10.6)%
$150,000
$89,409
($11,164)
(12.5)%
State of Florida After School Snack Program
$52,663
$56,000
($3,337)
(6.0)%
$100,000
$46,882
$5,780
12.3%
Florida Department of Education
$135,110
$150,000
($14,890)
(9.9)%
$300,000
$135,569
($459)
(0.3)%
Florida Department of Juvenile Justice
$449,014
$330,000
$119,014
36.1%
$565,000
$191,111
$257,903
134.9%
$28,174
($2,660)
(9.4)%
Children's Board
21st Century
$36,961
$62,000
$50,000
EDC Teen Summer Jobs

Tampa Housing Authority
9/4/2015
$36,961
$25,514
$15,000
$10,514
Page 1
70.1%
$25,000


Actual
1/1/2015
to
7/31/2015
Hillsborough County
Budget
1/1/2015
to
7/31/2015
$34,468
Variance
Favorable
(Unfavorable)
$32,000
$2,468
Variance
%
7.7%
Total
2015
Budget
$64,000
Community Foundation Grants

United Way Grants
Other Private Grants
Total Fees & Grants
Total Public Support
$54,635
$52,900
$1,735
3.3%
$80,000
Actual
1/1/2014
to
7/31/2014
Variance
Favorable
(Unfavorable)
Variance
%
$39,584
($5,116)
(12.9)%
$50,000
($50,000)
(100.0)%
$54,627
$8
0.0%
$504,150
$350,000
$154,150
44.0%
$350,000
$345,250
$158,900
46.0%
$1,859,334
$1,413,900
$445,434
31.5%
$2,156,500
$1,279,873
$579,461
45.3%
$3,431,325
$3,073,180
$358,145
11.7%
$5,241,500
$2,897,609
$533,717
18.4%
$139,161
$150,500
($11,340)
(7.5)%
$225,000
$148,327
($9,167)
(6.2)%
Revenue
Program Service Revenue
Membership Dues
Program Incidental Revenue
$7,675
$4,500
$3,175
70.5%
$7,500
$5,273
$2,402
45.5%
Registration Fees
$3,120
$15,000
($11,880)
(79.2)%
$18,500
$15,080
($11,960)
(79.3)%
$625
($625)
(100.0)%
Gate Ticket Sales
$13,000
Concession Sales
$13,000
Other Sales
Total Program Service Revenue
$6,899
$2,500
$4,399
176.0%
$2,500
$7,319
($420)
(5.7)%
$156,854
$172,500
($15,646)
(9.1)%
$279,500
$176,624
($19,770)
(11.2)%
$6,287
$3,500
$2,787
79.6%
$6,000
$1,170
$5,117
437.3%
$6,287
$3,500
$2,787
79.6%
$6,000
$1,170
$5,117
437.3%
$4,825
$10,500
($5,675)
(54.0)%
$24,000
$12,782
($7,957)
(62.3)%
$694
$600
$94
15.7%
$1,000
$91
$603
666.0%
$5,519
$11,100
($5,581)
(50.3)%
$25,000
$12,873
($7,354)
(57.1)%
$168,660
$187,100
($18,440)
(9.9)%
$310,500
$190,667
($22,007)
(11.5)%
Investment Revenue
Interest Income
Total Investment Revenue
Other Revenue
Rental Income
Miscellaneous Revenue
Total Other Revenue
Total Revenue
Special Events
9/4/2015
Page 2


Actual
1/1/2015
to
7/31/2015
Variance
Favorable
(Unfavorable)
Variance
%
Total
2015
Budget
Actual
1/1/2014
to
7/31/2014
Variance
Favorable
(Unfavorable)
Variance
%
$644,000
($85,924)
(13.3)%
$756,500
$617,257
($59,181)
(9.6)%
$2,500
($2,500)
(100.0)%
$2,500
$2,620
($2,620)
(100.0)%
$558,076
$646,500
($88,424)
(13.7)%
$759,000
$619,877
($61,801)
(10.0)%
($31,755)
($37,000)
$5,245
14.2%
($57,750)
($32,001)
$245
0.8%
Entertainment Expense
($1,324)
($1,000)
($324)
(32.4)%
($1,000)
($200)
($1,124)
(562.1)%
Awards & Gifts Expense
$558,076
Budget
1/1/2015
to
7/31/2015
Special Event In Kind Revenue

Total Special Event Revenues
Special Event Expenses

Food & Beverages Expense
($5,391)
($8,750)
$3,359
38.4%
($10,250)
($10,550)
$5,160
48.9%
Postage Expense
($938)
($1,250)
$312
25.0%
($2,250)
($1,252)
$314
25.1%
Printing Expense
($1,189)
($2,250)
$1,061
47.2%
($3,000)
($1,445)
$256
17.7%
Contract Services Expense
($1,325)
($250)
($350)
($975)
(278.6)%
Auction Items Expense
($1,740)
($5,000)
$3,260
65.2%
($10,000)
($4,241)
$2,501
59.0%
Facility Rental Expense
($8,038)
($6,500)
($1,538)
(23.7)%
($10,500)
($6,576)
($1,461)
(22.2)%
($11,209)
($10,000)
($1,209)
(12.1)%
($10,000)
($9,003)
($2,206)
(24.5)%
($1,369)
($750)
($619)
(82.5)%
($1,750)
($1,090)
($279)
(25.6)%
($750)
($19)
$19
100.0%
($45,325)
($45,000)
($325)
(0.7)%
($45,000)
($26,280)
($19,045)
(72.5)%
($109,602)
($117,500)
$7,898
6.7%
($153,000)
($93,006)
($16,596)
(17.8)%
$448,475
$529,000
($80,525)
(15.2)%
$606,000
$526,871
($78,396)
(14.9)%
$4,048,460
$3,789,280
$259,180
6.8%
$6,158,000
$3,615,146
$433,313
12.0%
$1,977,191
$1,835,500
($141,691)
(7.7)%
$2,932,000
$1,609,037
($368,154)
(22.9)%
Equipment Rental Expense
($1,325)
($500)
Advertising Expense
Other Supply Expense
Miscellaneous Expense
Special Event Net Revenue Shared
Total Special Event Expenses
Net Special Events
Total Public Support and Revenue
Expenses
Personnel Costs
Compensation
Salary & Wages
Bonuses
$3,600
($3,600)
9/4/2015
$44,000
($3,600)
$3,329
Temporary Staffing Services
Page 3
$3,329
100.0%


Actual
1/1/2015
to
7/31/2015
Budget
1/1/2015
to
7/31/2015
Variance
Favorable
(Unfavorable)
Variance
%
Total
2015
Budget
Actual
1/1/2014
to
7/31/2014
Variance
Favorable
(Unfavorable)
Variance
%
$1,980,791
$1,835,500
($145,291)
(7.9)%
$2,976,000
$1,612,366
($368,425)
(22.8)%
$103,903
$99,050
($4,853)
(4.9)%
$170,000
$97,948
($5,954)
(6.1)%
Pension Plan
$52,060
$52,500
$440
0.8%
$90,000
$50,103
($1,957)
(3.9)%
Worker's Compensation Insurance
$32,160
$34,401
$2,241
6.5%
$59,000
$25,864
($6,296)
(24.3)%
$188,123
$185,951
($2,172)
(1.2)%
$319,000
$173,916
($14,207)
(8.2)%
$119,314
$119,314
100.0%
Total Compensation
Employee Benefits
Group Insurance
Total Employee Benefits
Payroll Taxes
Payroll Taxes - FICA
Social Security
Medicare
$119,426
$142,450
$27,926
$23,024
16.2%
$228,000
($119,426)
($27,926)
($27,926)
$2,477
$6,000
$3,523
58.7%
$12,000
$3,194
$717
22.4%
$149,829
$148,450
($1,379)
(0.9)%
$240,000
$122,508
($27,321)
(22.3)%
$19,419
$17,500
($1,919)
(11.0)%
$25,000
$14,674
($4,745)
(32.3)%
$2,500
$2,500
100.0%
$2,500
$19,419
$20,000
$581
2.9%
$27,500
$14,674
($4,745)
(32.3)%
$2,338,162
$2,189,901
($148,261)
(6.8)%
$3,562,500
$1,923,464
($414,698)
(21.6)%
Payroll Service Fees
$21,152
$15,000
($6,152)
(41.0)%
$25,000
$14,710
($6,442)
(43.8)%
Insurance Consultants
$11,830
$10,500
($1,330)
(12.7)%
$18,000
$10,835
($995)
(9.2)%
Audit Fees
$19,750
$18,000
($1,750)
(9.7)%
$18,000
$18,300
($1,450)
(7.9)%
State Reemployment Tax

Total Payroll Taxes
Other Employee Costs

Screening Fees
Recruiting & Relocation Expenses
Total Other Employee Costs
Total Personnel Costs
Operating Costs
Professional Fees
Computer Consultants
Legal Fees
Other Professional Fees
9/4/2015
$803
$4,375
$3,573
81.7%
$7,500
$625
($178)
(28.4)%
$5,041
$11,650
$6,609
56.7%
$20,000
$12,318
$7,277
59.1%
$22,303
$21,000
($1,303)
(6.2)%
$25,000
$13,864
($8,438)
(60.9)%
Page 4


Actual
1/1/2015
to
7/31/2015
Total Professional Fees
Budget
1/1/2015
to
7/31/2015
Variance
Favorable
(Unfavorable)
Variance
%
Total
2015
Budget
Actual
1/1/2014
to
7/31/2014
Variance
Favorable
(Unfavorable)
Variance
%
$80,878
$80,525
($353)
(0.4)%
$113,500
$70,652
($10,226)
(14.5)%
$52,421
$52,500
$79
0.1%
$75,000
$43,162
($9,259)
(21.5)%
Contract Services
Other Contract Services
Seniors in Service
Summer Jobs Stipends
Total Contract Services
$2,064
$7,000
$4,936
70.5%
$12,000
$7,224
$5,160
71.4%
$21,425
$50,000
$28,575
57.2%
$50,000
$46,150
$24,725
53.6%
$75,910
$109,500
$33,590
30.7%
$137,000
$96,536
$20,626
21.4%
$85,526
$38,900
($46,626)
(119.9)%
$60,000
$29,620
($55,906)
(188.7)%
$114,444
$82,300
($32,144)
(39.1)%
$141,000
$68,130
($46,315)
(68.0)%
Supplies
Program Supplies
Food and Beverages
$711
$500
($211)
(42.2)%
$1,000
$553
($158)
(28.6)%
$22,100
$17,529
($4,571)
(26.1)%
$30,000
$24,191
$2,091
8.6%
Office Supplies
$7,412
$7,700
$288
3.7%
$14,000
$6,653
($759)
(11.4)%
Other Club Supplies
$2,485
$1,500
($985)
(65.7)%
$3,000
$1,803
($682)
(37.8)%
FF&E Expenses
$24,386
$10,000
($14,386)
(143.9)%
$20,000
$17,751
($6,635)
(37.4)%
Uniform Expense
$8,545
$8,750
$205
2.3%
$15,000
$10,533
$1,989
18.9%
Awards & Gifts
$8,191
$9,075
$884
9.7%
$14,000
$8,826
$635
7.2%
$273,800
$176,254
($97,546)
(55.3)%
$298,000
$168,060
($105,740)
(62.9)%
$12,160
$23,650
$11,490
48.6%
$30,000
$19,695
$7,535
38.3%
Copier & Printer Supplies

Cleaning Supplies
Total Supplies
Information Technolgy
Computer Hardware
$5,590
$200
($5,390)
(2,695.0)%
$7,000
$135
($5,455)
(4,040.7)%
Software Maintenance
$11,288
$11,100
($188)
(1.7)%
$17,500
$10,558
($731)
(6.9)%
Telecommunications
$35,575
$32,115
($3,460)
(10.8)%
$55,000
$35,322
($254)
(0.7)%
$64,613
$67,065
$2,452
3.7%
$109,500
$65,709
$1,095
1.7%
$6,938
$4,375
($2,563)
(58.6)%
$7,500
$4,375
($2,563)
(58.6)%
$375,690
$375,700
$10
0.0%
$644,000
$370,580
($5,110)
(1.4)%
Computer Software
Total Information Technolgy
Occupancy Expense
Rent Expense
Rent Expense - In Kind
9/4/2015
Page 5


Actual
1/1/2015
to
7/31/2015
Budget
1/1/2015
to
7/31/2015
Variance
Favorable
(Unfavorable)
Variance
%
Total
2015
Budget
Actual
1/1/2014
to
7/31/2014
Variance
Favorable
(Unfavorable)
Variance
%
$105,038
$104,825
($213)
(0.2)%
$180,000
$94,438
($10,600)
(11.2)%
Property & Liability Insurance
$97,702
$97,650
($52)
(0.1)%
$169,000
$93,366
($4,337)
(4.6)%
Building Repair & Maintenance
$42,871
$41,850
($1,021)
(2.4)%
$69,000
$46,617
$3,746
8.0%
Cleaning Services
$93,653
$93,375
($278)
(0.3)%
$160,000
$93,131
($522)
(0.6)%
Lawn Care Services
$29,858
$15,050
($14,808)
(98.4)%
$26,000
$15,070
($14,788)
(98.1)%
Utilities
$4,655
$5,370
$715
13.3%
$9,000
$4,795
$140
2.9%
$16,458
$17,765
$1,307
7.4%
$32,000
$15,754
($704)
(4.5)%
$5,901
$5,725
($176)
(3.1)%
$8,500
$5,927
$26
0.4%
$300
$300
100.0%
$1,000
$316
$316
100.0%
$778,765
$761,985
($16,780)
(2.2)%
$1,306,000
$744,368
($34,396)
(4.6)%
Equipment Leases
$11,635
$12,400
$765
6.2%
$20,500
$9,670
($1,965)
(20.3)%
Equipment Maintenance
$29,784
$23,700
($6,084)
(25.7)%
$41,500
$23,537
($6,247)
(26.5)%
$41,419
$36,100
($5,319)
(14.7)%
$62,000
$33,207
($8,212)
(24.7)%
$6,043
$10,500
$4,457
42.5%
$18,000
$11,392
$5,350
47.0%
Pest Control Services

Security & Fire Alarm Systems
Inspections & Licenses
Property Taxes
Total Occupancy Expense
Equipment Expense
Total Equipment Expense
Printing & Postage

Printing & Advertising
Subscriptions & Publications
Postage
$250
$500
$250
50.0%
$1,000
$482
$232
48.2%
$2,559
$2,350
($209)
(8.9)%
$4,000
$2,167
($392)
(18.1)%
Shipping & Handling
$519
$750
$231
30.8%
$1,500
$886
$367
41.5%
Total Printing & Postage
$9,370
$14,100
$4,730
33.5%
$24,500
$14,927
$5,557
37.2%
Gas & Oil
$12,758
$18,175
$5,417
29.8%
$35,000
$17,834
$5,076
28.5%
Repairs & Maintenance
$28,239
$26,500
($1,739)
(6.6)%
$45,500
$24,028
($4,211)
(17.5)%
Insurance
$25,154
$25,500
$346
1.4%
$43,500
$26,766
$1,612
6.0%
Tags, Licenses & Permits
$862
$1,000
$138
13.8%
$1,500
$902
$41
4.5%
Mileage, Parking & Tolls
$33,447
$23,275
($10,172)
(43.7)%
$40,000
$20,548
($12,899)
(62.8)%
Leased Vehicle Expense
$2,342
$2,625
$283
10.8%
$4,500
$2,422
$80
3.3%
Transportation Expense
9/4/2015
Page 6


Actual
1/1/2015
to
7/31/2015
Budget
1/1/2015
to
7/31/2015
Variance
Favorable
(Unfavorable)
Variance
%
Total
2015
Budget
Actual
1/1/2014
to
7/31/2014
Variance
Favorable
(Unfavorable)
Variance
%
$102,801
$97,075
($5,726)
(5.9)%
$170,000
$92,501
($10,300)
(11.1)%
$5,418
$3,400
($2,018)
(59.4)%
$6,000
$4,365
($1,053)
(24.1)%
Training
$16,565
$16,900
$335
2.0%
$21,000
$10,337
($6,228)
(60.2)%
Travel
$14,385
$14,500
$115
0.8%
$19,000
$8,579
($5,806)
(67.7)%
$1,000
$1,250
$250
20.0%
$2,500
Meeting Expense
$19,049
$18,375
($674)
(3.7)%
$32,000
$17,897
($1,152)
(6.4)%
Total Staff Training
$56,416
$54,425
($1,991)
(3.7)%
$80,500
$41,178
($15,239)
(37.0)%
Total Transportation Expense
Training, Travel & Meetings

Conferences
Tuition Reimbursement
($1,000)
Program Services
$80,094
$43,625
($36,469)
(83.6)%
$90,000
$41,712
($38,382)
(92.0)%
Youth Conference Registration Fees
$5,780
$8,000
$2,220
27.8%
$8,000
$7,965
$2,185
27.4%
Youth Travel
$8,479
$17,500
$9,021
51.6%
$17,500
$20,709
$12,231
59.1%
Youth Training
$3,378
$3,000
($378)
(12.6)%
$3,000
$90
($3,288)
(3,652.9)%
Youth Clothing
$25,525
$21,500
($4,025)
(18.7)%
$30,000
$28,673
$3,147
11.0%
Youth Scholarships
$17,443
$20,500
$3,057
14.9%
$40,000
$19,625
$2,181
11.1%
Youth Assistance
$20,032
$10,000
$1,786
($18,247)
(1,021.9)%
$6,000
$4,213
($23)
(0.6)%
Youth Activities
Accident Insurance for Members
$4,236
Football Program
$2,660
Total Program Services
$167,627
($20,032)
$3,735
($501)
(13.4)%
($2,660)
$117,860
($49,767)
($2,660)
(42.2)%
$204,500
$124,772
($42,855)
(34.3)%
$14,076
($1,045)
(7.4)%
Other Expenses
$18,000
BGCA National Dues

BGC Florida Alliance Dues
Florida Area Council Dues
Organizational Membership Dues
Sponsorship of Outside Organizations
$15,121
9/4/2015
($871)
(6.1)%
$19,000
($600)
($600)
$6,323
$4,750
($1,573)
(33.1)%
$7,000
$4,534
($1,789)
(39.5)%
$15,135
$4,200
($10,935)
(260.4)%
$6,000
$3,925
($11,210)
(285.6)%
$2,400
$2,400
100.0%
$5,000
$3,275
$3,275
100.0%
$15,500
$1,819
11.7%
$25,000
$14,943
$1,263
8.4%
In Kind Expenses
Financing Expenes
$14,250
$600
$13,681
Page 7


Actual
1/1/2015
to
7/31/2015
Budget
1/1/2015
to
7/31/2015
Variance
Favorable
(Unfavorable)
Variance
%
Bad Debt Expense

$1,566
Miscellaneous Expense
($395)
Total Operating Costs
Total Expenses
NET SURPLUS/(DEFICIT)
9/4/2015
Variance
Favorable
(Unfavorable)
Variance
%
$10,000
Life Insurance Premiums
Total Other Expenses
Total
2015
Budget
Actual
1/1/2014
to
7/31/2014
$1,500
($66)
(4.4)%
$1,500
$395
$1,566
$60
$455
758.8%
$52,031
$42,600
($9,431)
(22.1)%
$91,500
$42,379
($9,652)
(22.8)%
$1,703,631
$1,557,489
($146,142)
(9.4)%
$2,597,000
$1,494,290
($209,341)
(14.0)%
$4,041,793
$3,747,390
($294,403)
(7.9)%
$6,159,500
$3,417,754
($624,039)
(18.3)%
$6,667
$41,890
($35,224)
(84.1)%
($1,500)
$197,392
($190,726)
(96.6)%
Page 8

September 10, 2015 Meeting Info

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September 10, 2015 Meeting Info

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BOYS & GIRLS CLUBS OF TAMPA BAY

CORPORATE BOARD MEETING

BOYS & GIRLS CLUBS OF TAMPA BAY

CORPORATE BOARD MEETING

CORPORATE BOARD MEETING

Brenda Browning, Recorder

Boys & Girls Clubs of Tampa Bay, Inc.

Deborah L. McCarthy, Chief Financial Officer

August 31, 2015

Subject: July 2015 Financial Statements - Unaudited

Memo to Board of Directors

Net Special Events Behind Budget by $81,000

Memo to Board of Directors

Program Services Overage of $50,000

Boys & Girls Clubs of Tampa Bay, Inc.

With Comparative Totals to Last Year - Unaudited

Pledges Receivable - Current, net of allowance

Due from BGCTB Foundation

Non Current Assets

Pledges Receivable - Non-Current, net of allowance

Cash Value Life Insurance

Due to BGCTB Foundation

Total Non Current Assets

LIABILITIES AND NET ASSETS

Boys & Girls Clubs of Tampa Bay, Inc.

With Comparative Totals to Last Year - Unaudited

Total Net Assets

TOTAL LIABILITIES AND NET ASSETS

Boys & Girls Clubs of Tampa Bay, Inc.

Year To Date This Year

Year To Date Last Year

Public Support and Revenue

Funds Released from Restriction

Fees & Grants

Total Public Support

Special Event Expenses

Net Special Events

Total Public Support and Revenue

Other Employee Costs

Boys & Girls Clubs of Tampa Bay, Inc.

Year To Date This Year

Year To Date Last Year

Printing & Postage

Boys & Girls Clubs of Tampa Bay, Inc.

Year To Date This Year

Year To Date Last Year

Public Support and Revenue

Funds Released from Restriction

Fees & Grants

Community Development Block Grants

Office of Justice Programs

CSBG Federal Grants

State of Florida Daycare

State of Florida After School Snack Program

Florida Department of Education

Florida Department of Juvenile Justice

EDC Teen Summer Jobs

Boys & Girls Clubs of Tampa Bay, Inc.

Year To Date This Year

Year To Date Last Year

Community Foundation Grants

Total Public Support

Gate Ticket Sales

Boys & Girls Clubs of Tampa Bay, Inc.