Pro Fi - Org Structure

FINANCIAL ACCOUNTING
FI - ORGANIZATIONAL STRUCTURE
Client
Production Client: 300
Operating Concern
1000
Controlling Area
1000
3000
Financial Area
1000
3000
Credit ControlArea
rea
CRIN
CRUS
Company
Moon Corporation - 01000
Company Code
1000
Personal Area
Personal Sub-area
2000
3000
1000
01
02
Steel - 1000
Business Area
Motors - 2000
Chemical - 3000
Currency
INR
USD
Country
IND
IND
Group Chart of Account: GCCA

Chart of Accounts
Country Chart of Account: CCIN
CCUS
Operative Chart of Account: OCIN
OCUS
Client
This is the self contained and top most technical , commercial organisational units in SAP
with separate master data and own set of tables.
Define Company (OX15).
A company in SAP refers to the smallest organisational unit for which individual financial
statement can be drawn according to the legal and commercial requirements. A company can
accept more than one company code and also these companies code use the same operative
chart of account and same fiscal year variant, in addition above these companies code can use
different currencies also.
Path: Sap easy access tools customizing img (implementation guide) execute
projects eference img tab (spro) enterprise structure definition financial
accounting define company
Click on new entries
Company TATAGC (maximum 6 digit alpha numeric)
Company name TATA GROUP OF COMPANIES
Detailed information
Street MG Road
P.No 12345
Postal code 123456
City Mumbai
Country IN (India)
Language EN (English)
Currency INR (Indian Rupee)
Press enter key and click on save.
Note: when we click on save button system will display a request dailar box. Here we have to
given the short description regarding what are the activities we had done in previous. Then
system will create short description of our request number.
Short description creation
Click on create level (F8) short description company click on save click on
continue (tick mark)
Come back to easy access
Define company code (OX02)
Companys code is the smallest organisational unit in FI with contained accounts enabling the
drawing up of financial statement and commercial requirement of the country wherein the
companies code is operating. Each company code is assigned to an operative chart of
accounts and fiscal year variant and the same chart of account and fiscal year variant can be
used in more than one company code. Here all companies assigned same fiscal year variant
will follow the same the business calendar.
Path: Spro Img Enterprise structure Definition Financial accounting Edit,
copy, delete, check company code (click on active button)
Double click on edit company code data
Company code TAST (any 4 digit of alpha numeric)
Company name TATA STEEL
Street Hydrabad
Country IN
Currency INR
Language EN
Click on address field
Name
Title COMPANY
Name TATA STEEL
Search term A
Street address
Street/house no MG Road
Postal code / city 123456 Hydrabad
Country IN
Region 01 (Andra Pradesh)
Click on save
Note: just like you can create any number of company code like TATA MOTORS, TATA
FINANCE, TATA CONSULTANCY etc. press F8 for next entry.
Come back in to easy access
Assign company code to company (OX16)
Path: Spro img enterprise structure assignment financial accounting assign
company code to company.
Click on position
Company code TAST
Code
Copmany
TAST
TATAGC
Press enter key and click on save.
Click on continue button
Define Business Area (OX03)
In FI this internal organisational units represents a separate operational responsibility.
Separate business area financial statements (both Balance sheet and P&L statements) can be
created for internal purposes.
Path: Spro img enterprise structure definition financial accounting define
business area.
Business Areas
Description
TAHY
Hydrabad
TAPU
Pune
TACU
Calcutta
Press enter key and save
Fiscal year settings (OB29)
Fiscal year is nothing but period normally made up to 12 month for which company draw
up their financial statements and values their inventory. There is no any condition regarding
the fiscal year is a calendar year or non-calendar year and also the fiscal year is need not
necessarily to contain 12 month (periods), in case if the fiscal year is less than 12 periods then
its called shortened fiscal year.
Fiscal year Variants (OB29)
Fiscal year variants helps in defining the relationship between the calendar and fiscal years, it
is specifying the number on of posting periods and special posting periods required in fiscal
year. There can be maximum 12 posting periods and 4 special periods in General Ledger
(GL) accounting.
Special Periods: Besides the normal 12 posting periods, SAP allows for defining maximum of
4 more posting periods it is known as special periods. This periods is used for year-end
closing activities.
Path: Spro Img Financial accounting (new) Financial accounting global setting
(new) Ledgers Fiscal year and posting periods Maintain fiscal year variants
FV
TE
Description
Apr-Mar 4 spl
No. posting
12
No. posting period

12
No. special period

4 (maximum)
Press enter key

Select your fiscal year variant code (TE) and double click on period folder
Month
04 (April)
05 (May)
06 (June)
07 (July)
08 (Aug)
09 (Sept)
10 (Oct)
11 (Nov)
12 (Dec)
01 (Jan)
02 (Feb)
03 (Mar)
Day
Period
Year shift
30
31
30
31
31
30
31
30
31
31
28
31
1
2
3
4
5
6
7
8
9
10
11
12
0
0
0
0
0
0
0
0
0
-1
-1
-1
Assign company code to fiscal year variants (OB37)
To find out your company code click on position and type TAST
Fiscal year variants TE
Open and close posting period
In simple term open period can be refers that a period which are going to start posting. If you
do not want to post any business transaction on that particular period we can keep that period
in close posting.
Path: Spro Img Financial accounting (new) Financial accounting global settings
(new) Ledgers Fiscal year and posting period Posting period.
A) Define variants for open posting periods (OBBO)
Path: same
Variants
TEPO (any 4 code)
Come back
Name
Posting period variants
B) Open and close posting period (OB52)

Path: same
Variant A/C typ From P1
TEOP
+
1
Year
2008
To P1
12
Year
2008
From P2
13
Year
2009
To P2
16
Year
2009
C) Assign variants to Company code (OBBP)

Path: same
Click on Position
Company code
TASE
Variants
TEOP
Field Status Groups

The field status of an individual field or a group of field is marked into a Field Status Group
which is then assigned to individual GL master records.
Path: Spro Img Financial accounting (new) Financial accounting global settings
(new) Ledgers Fields
Define Field Status Variants (OBC4)
Path: Same
Select 0001 field data variants then click on copy as (F6) icon at the time it will be display in
the following manner.
FSTV
0001
Field status name

Field status for 0001
Now you have to change in this following manner

FSTV
STTV (any 4 code)
Field status name

Field status for TAST
Press enter key and click on copy all then (tick mark)
Click on save
If you want to view the status group select your field status variants STTV.
Double click on Field Status Group folder then double click on G001 then double click on
General Data .
Select Text as Required entry, Assignment Number as Optional entry and others are
remaining Suppress.
Double click on Additional Account Assignment Group.
Select Business Area as Required entry and others are remaining Suppress.
Come back click on save again come back
Assign company code to field status variants (OBC5)
Path: Same
Click on position
Company code TAST
Field status variants FSTV
Press enter key and save.
CHART OF ACCOUNT
Chart of account is the list of all GL account used in one or more company codes for
recording the business transaction. For each GL account, the chart of account contain the
reference number (account number), account name and other technical and functional detail.
Types of chart of account
Group Chart of Account: it is used for consolidation purpose all company codes with
dissimilar operative chart of account falling under a company, it is also known as
Corporate chart of account.
Country Chart of Account: it contains the GL accounts to meet the specific statutory or
legal requirements of a company from where a company code operates. Country charts of
accounts other wise known as Alternate Chart of account.
Operative chart of account: A chart of account must be assigned to each of the company
codes and this chart of account is using for maintain the regular activities of the company.
Operating chart of account settings
Path: Spro Img Financial accounting General ledger accounting General ledger
accounts Master data Preparation
A) Edit chart of accounts list (OB13)
Path: Same
Chart of account CHAC (any 4 code)
Description Operating Chart of Account
Maintain language English
Length of GL account number 8 (maximum)
Come back wise
B) Assign company code to chart of account (OB62)
Path: Same
Click on position
Company code TAST
Chart of account CHAC
Come back wise
Define Account Group (OBD4)
Path: Same
Chart of account
CHAC
CHAC
CHAC
CHAC
Account group
LI
AS
IN
EX
Name
Liabilities
Assets
Incomes
Expenses

Come back wise
Define Retained Earnings Account (OB53)
Path: Same
From account
100001
200001
300001
400001
To account
200000
300000
400000
500000
Assign chart of account CHAC
P&L Statements
X
Accounts
100001
Press enter key two times and ignore the warning message.
Click on save. Come back
GENERAL LEDGER ACCOUNTING

FI General ledger
This sub-module is integrated with all other sub-modules within FI and outside FI
Some General ledger account List
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
Liabilities (100001 200000)

Ref- No Name of GL Accounts
100001
Retained Earnings Account
100002
Share Capital Account
100003
General Reserve Account
100004
Secured Loan Account
100005
SBI Loan Account
100006
Unsecured Loan Account
100007
SBI Over Draft Account
100008
Sundry Creditors Account
100009
Rent Outstanding Account
100010
Advance Received Account
100011
Bills Payable Account
100012
Bills Discounting Account
100013
Accumulated Depreciation
100014
HDFC Check issue Account
100015
Input tax Account (Purchase)
100016
Input Surcharge Account
100017
Input Education-cess
100018
Output tax Account (Sales)
100019
Output Surcharge Account
100020
Output Education-cess
100021
TDS on Rent Account
100022
Surcharge on TDS Account
100023
Education-cess on TDS
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Assets (200001 300000)

Ref-No Name of GL Accounts
200001
Land
200002
Building
200003
Plant
200004
Machinery
200005
Furniture
200006
Asset Under construction
200007
Cash Account
200008
SBI Bank Account
200009
ICICI Bank Account
200010
HDFC Bank Account
200011
HDFC Check Deposit
200012
Sundry Debtors
200013
Bills receivable Account
200014
Advance paid Account
200015
Loan to ABC Company
200016
Telephone Deposit Account
200017
Showroom Advance
200018
Petty Cash book
Incomes (300001 400000)
S Ref- No Name of GL Accounts
1 300001
Sales Account
2 300002
Purchase Return Account
3 300003
Sales of Scrap Account
4 300004
Insurance clime received
5 300005
Rent received Account
6 300006
Interest received Account
7 300007
Exchange rate gain Account
8 300008
Cash discount received
9 300009
Sales of Assets Account
10 300010
Profit on sales of Assets
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Expenses (400001 500000)

Ref-No Name of GL Accounts
400001
Purchase Account
400002
Sales return Account
400003
Salaries Account
400004
Wages Account
400005
Fright Account
400006
Telephone bill Account
400007
Electricity bill Account
400008
Printing and Stationary
400009
Rent Account
400010
Consultation Fee Account
400011
Interest paid Account
400012
Cash Discount paid Account
400013
Exchange rate loss Account
400014
Bank charges Account
400015
Bills Discounting charges
400016
Depreciation Account
400017
Loss on Sales of Assets
400018
Assets Retirements Account
GL Account Creation (FS00)

Path: Sap easy Access Accounting Financial Accounting General ledger Master
records GL Accounts Individual processing Centrally.
GL Accounts 100001
(Retained earnings Account)
Company code TAST
Click on Create fields
Type/Description
Select Account Group - Liabilities
Balance sheet Account
Short text Retained earnings
Long text Retained earning Accounts
Click on Control Data tab
Account currency INR
Only balance in local currency

Line item display
Sort key 001 (posting date)
Click on create/bank/interest/tax tab
Field Status Group G001 (General)
Note: if you want to create another GL account click on type/description tab change the GL
account number in to 100002 press enter key and create GL account.
1) Just like we can create any number of GL account
2) Assets and Liabilities are Balance Sheet account
3) Incomes and expenses are Profit and Loss account
4) Activate the only balance in Local currency check box in control data for Balance
sheet account only. It does not need for Profit and Loss account.
Assign the Field status group G005 for Cash and Bank accounting
Remaining all GL account Assign G001
GL Documents types number ranges settings (OBA7)
Path: Spro Img Financial Accounting new Financial account global settings
Documents Documents type Define documents types entry view
Click on position
Documents type SA
Double click on SA documents type and click on number range information
Company code TAST
Click on change Intervals
Click on Insert intervals
No
Year
From Number
To Number
01
2009
1
100000
Press enter key and Save. (Tick mark)
Come back wise
Tolerance for GL documents posting (Amount limitation for users)
Path: Spro Img Financial Accounting new GL accounting new Business
transaction Open item clearing Clearing differences
A) Define Tolerance Group for GL Accounts (OBAO)
Company code TAST
Tolerance group
Tolerance for GL
Press enter key and Save
Come back wise
B) Define Tolerance group for Employees (OBA4)
Group
Company code TAST
Amount for documents 9999999999 (for unlimit)
Amount per open item account item 999999999
Cash discount per line item 5%
Permitted payment differences
Revenue 100
Expenses 100
Come back wise
Assign users for tolerance group
Username
Tolerance Group
Blank
Blank
Present we are not doing this because we are not creating tolerance group
Enter Global parameters of a Company code (OBY6)
In the global parameters we can view the what are the activities we are assigned to our
company code
Path: Spro Financial Accounting new Financial accounting global settings Global
parameters for company code Enter global parameters
Click on position
Company code TAST
(Tick mark)
Select our company code and double click
Activate Business area for Financial statements
Activate Propose Fiscal year
Activate Define default value date
Activate Negative Posting permitted
Come back wise
GL Documents Posting
Transaction
1) Share capital received 1000000 on 01-04-2009 by Cash
2) Cash deposit in SBI 200000 on 2-04-2009
3) Paid salaries 10000 by cash on 01-05-2009
All these GL documents posted to TAHY business area
GL Documents
Cash account Dr
1000000
To Share capital account
1000000
SBI account Dr
To Cash account
200000
Salaries Account
To Cash
10000
200000
10000
Posting Case of GL account

Debit Key 40
Credit Key 50
GL Documents Posting Process (F-02)

Path: Sap easy access Accounting Financial Accounting General ledger Posting
General posting
Documents date 01-04-2009
Type SA
Company code TAST
Posting Date
- 01-04-2009
Period 01
Currency INR
Documents header text Share capital Documents
Post key 40
Account Cash Account
Press enter key
Amount 1000000 Business area - TAHY
Text Share capital Received by cash
Post key 50
Account Share capital Account
Press enter key
Amount - * (Copy Previous amount)
Text - +
(Copy previous text)
Click on more field
Business area TAHY
(Tick mark)
Press enter key
Go to Documents in Menu bar Select Simulate (Shift+F9)
Check the entries and Save (Cltr + S).
Display of GL Documents (FB03)
Path: Sap easy access Accounting Financial Accounting General ledger
Documents Display
Documents Number Put blank
Company code TAST
Fiscal year 2009
Click on documents list tab
Press F8 for execute
Press enter key
Now system displays a details box this dailar box we call layout. Now in this layout contain
the different type of column related of our documents. If you want insert any new column in
this layout click on Change layout field on Application tool bar. Now system displays the two
types of column
Displays column: These column are already displayed in our layout
Column sets: These column are not displayed in our layout
Now select one of the column in column sets (User name) select left arrow and then click on
Save
Save layout. Keep / and Your name
If you want to view the full documents double click on each documents number.
Display of GL Account balance(FS10N)
Path: Sap easy access Accounting Financial Accounting General ledger Accounts
Display balances
GL accounts Cash account
Company code TAST
Fiscal year - 2009
Business area TAHY
Display of GL Line items (FBL3N)
In this line items systems displays a particular GL account activities. This mean in which
Documents, which documents date, which documents type, which branch, How much we are
debiting and Crediting etc..
Display/ change line items
GL Accounts Cash account
Company code TAST
Multiple documents Posting
Paid salaries through bank on 01-05-09 for this following Business areas
Hyderabad TAHY
Mumbai TAMU
Banglore TABG
Pune
- TAPU
- 2000
- 2000
- 2000
- 2000
Multiple Documents Posting procedures (FB50)

Enter GL Accounts documents postings (FB50)
Click on Company code tab
Company code TAST
Posting date 31-05-2009
Documents header text Salaries Paid
GL Account
Salaries Account
Salaries Account
Salaries Account
Salaries Account
Press enter two times
Cash Account
D/C Amount in documents

Debit
1000
Debit
1000
Debit
1000
Debit
1000
Text
Business area
Salaries Paid
TAHY
Salaries Paid
TAMU
Salaries Paid
TABG
Salaries Paid
TAPU
Credit
Salaries Paid
4000
Press enter key and Click on Simulate tab and Save

In any GL Documents maximum posting line items is 999
Business area Overview report
Go to FS10N for display of GL Accounts balance
GL Accounts Salaries Account
Company code TAST
Fiscal year - 2009
Business area
Now Go to Environments in Menu bar select Business area Overview Report
From Period 2
To Period 2
Work list Preparation
This work list we are using for view the group wise balances
Go to FS00 Create the following GL Accounts
1- Salaries Accounts
2- Telephone Bill
3- Electricity Bill
4- Printing and Stationary
Work list Preparation for Administrative Expenses
Path: Sap easy access Img Financial Accounting General ledger accounting GL
Accounts Balances Maintain work list for display balances.
Double click on GL Accounts
Click in create field
Work_list TAST _ADM (Any code)
Name Work list Preparation
(Tick mark)
(Administrative Expenses)
Value
400005
400006
400007
400008
Go to (FB50) Post the following GL documents on 30-05-2009 in Hyderabad Business area
Salaries Accounts - 1000
Telephone Bill - 1000
Electricity Bill - 1000
Printing and Stationary 1000
To Cash
- 4000
Display of work list wise (Group wise balance) balance
Go to FS10N for displaying GL balances
GL Accounts
Company code TAST
Fiscal year - 2009
Click on activate work list tab
GL Account work list TAST ADMN
Business area TAHY
Press enter key
Press (F8) for execute
Now you will get the 4000 cumulative balances. If you want to view the GL Account
balances Double click on 4000
Deletion of GL Accounts
Actually once GL account created in SAP its not possible to delete that GL Account only its
possible when the GL have (No posting at all)
Delete the GL Accounts (OBR2)
Path: Spro Img Financial Accounting GL accounting GL Accounts Master
data Delete Delete GL Accounts
Activate Delete GL Accounts
GL Accounts Select GL a/c
Activate with General Master data
Activate in Company code TAST
Activate Test Run
Come back and Deactivate Test Run check box and again Press F8 for execute
Click on Yes
Blocking of GL Accounts
If you block any GL accounts and the time it is not possible to post any value in to that GL
Accounts
Blocking Procedures
Go to FS00 Select any GL account and Click on Change field
Click on block field
Activate the Blocked for posting check box in Company code data
Press enter key and Save it
Go to F-02 Try to post some value in salaries account at the time you will get the following
messages
Account is TAST is blocked for Postings
Unblock GL Accounts
Go to FS00 Select the Salaries Account
Click on change fields
Click on block field and Deactivate the Blocked for Posting
Check in the Company code and Save it.
Blocking of Chart of Accounts
If you block the chart of account on the time its not possible to create any GL Account under
this Chart of Accounts
Go to OB13 for chart of accounts list click on position
Chart of Account CHAC
Double click on the Chart of Accounts
Activate the Blocked Check box and Save it
Go to FS00 try to Create a GL Accounts on the time you will get the followings messages
Chart of accounts CHAC Blocked creation of new GL Account Possible
Unblock Chart of Account
Go to OB13 for chart of accounts list
Click on position
Chart of account company code CHAC
Double click on your chart of Account and Deactivate the Blocked check box and Save
HOLD DOCUMENTS
This hold documents we are using for incomplete documents
Go to F-02 enter the following documents on 15-05-09
Salaries Account 1000
To Cash account 2000
(Its an incomplete documents)
Documents Date 15-05-09
Type SA
Company code TAST
Posting Date 15-05-09
Period 02
Currency INR
Header text Hold Documents
Post key 40
Accounts Salaries Accounts
Press enter key
Amount 1000
Text Hold Documents
Post key 50
Press enter key
Amount 2000
Business area TAHY
Press enter key
Now go to Documents in Menu bar Select Hold Temporary Documents No-01 (Give any
number)
Click Hold Documents tab
Complete the posting of Hold Documents
The remaining 1000 posted to wages account
Go to F-02 Follow same procedures
Go to Documents in Menu bar Select Get Hold Documents
Temporary Documents Number 01
Press enter key
Post key 40
Account Wages Account
Press enter key
Amount 1000
Click on Simulate and Save
PARK DOCUMNETS
Park documents we are using for a post dated documents
Go to F-02 enter the following documents on 15-05-09
Salaries Account 1000
To Cash account 1000
Type SA
Period 02
Header text Salaries Paid
Post key 40
Accounts Salaries Accounts
Press enter key two times
Amount 1000
Text Salaries Account
Post key 50
Press enter times
Amount 1000
Business area TAHY
Now go to Documents in Menu bar Select Park
Company code TAST

Currency INR
Display of Park Documents (FBV3)

Documents Parked Documents Display
Company code- TAST
Documents No
Fiscal year 2009
Click on Documents list tab
Posting of Parked Documents (FBV0)
Documents Parked Documents Post/Delete
Company code TAST
Documents No
Fiscal year 2009
Click on Documents list tab
Double click on your Parked Documents number
Click on Save it
Go to FBV2 for change the Parked Documents
INTEREST CALCULATION
In SAP we have two type interest calculations they are
Balance interest calculation
Item interest calculation.
Balance interest calculation is also called bank account interest calculation. It is calculated on
GL account.
Item interest calculation is also called interest on arrears it is calculated on customers/
vendors.
Balance interest calculation configuration settings
Transaction
1) Loan taken from SBI Rs 1000000 on 01.05.2008 at interest rate 10%
2) Loan given to ABC Company Rs 1000000 at interest rate 12%
Go to FS00 Create the following GL accounts
1) SBI loan account
under Liabilities
2) Loan to ABC Company
under Assets
3) Interest paid account
under Expenses
4) Interest received account
under Incomes
Go to F-02 Post the following GL documents on 01.05.2008
Cash account Dr
1000000
To SBI Loan account
1000000
(Loan received from SBI)
Loan to ABC Company account 500000
To Cash Account
500000
(Loan given to ABC Company)
Settings in IMG
Path: Spro Img Financial Accounts (new) General Ledger Account (new)
Business Transaction Bank Account Interest Calculation Interest Calculation Global
settings.
A) Define Interest calculation types (OB46)
Interest ID
Name
IT (any
Balance interest calculation
Come back
Interest type
S (balance interest calculation)
B) Prepare account balance interest calculation (OBAA)
Path: Same
Interest calculation indicator IT (any code)
Interest calculation frequency 01 (every month)
Settlement day 01
Calendar type G (28-31/365)
Output control
Select Balance plus interest
Come back wise
Interest Calculation
A) Define reference interest rates (OBAC)
Path: Same
Ref.int.rate INTP (any code)
Long test Interest Paid
Description Interest paid
Date from 01.05.2008
Currency INR
Press F8 for next entry.
Ref.int.rate INTR (any code)
Long test Interest received
Description Interest received
Date from 01.05.2008
Currency INR
Come back three times.
Define Time-Depend terms (OB81)
Path: Same
Int.calc.indicator IT
Currency INR
Effect from 01.05.2008
Sequential number 01
Term - Credit interest: balance interest calc
Ref. interest rate INTP
Int.calc.indicator IT
Currency INR
Effect from 01.05.2008
Sequential number 02
Term - Debit interest: balance interest calc
Ref. interest rate INTR
Enter Interest values (OB83)
Path: Same
Click on new entries.
Reference:
Valid from
INTP
01.05.2008
INTR
01.05.2008
Come back wise
Interest Rate
10
12
Interest Posting
Prepare GL account balance interest calculation (OBV2)
Transaction
Interest Paid documents
Interest paid account Dr
To SBI Loan account
Interest Received documents
Loan to ABC Company account Dr
To Interest received account
Path: Same as up to Bank account interest calculation Interest Posting Prepare GL
account balance interest calculation.
Click on symbol tab
Account symbol
0001
0002
1000
2000
Description
Interest Received
Interest Paid
GL account - (earned) (Loan to ABC Company)
GL account - (paid) (SBI Loan account)
Click on Account tab

Acct. symbol
Currency
0001
INR
0002
INR
GL accounts
300006 (Interest received account)
400011 (Interest Paid)
1000
INR
200015 (Loan to ABC Company)
2000
INR
100005 (SBI Loan account)
Click on posting specs tab
Click on create fields (interest paid posting)
Business transaction 2000
Company code TAST
Interest indicator IT
Business area TAMU
Click on ( )
Debit
Post key 40
Account symbol 0002
Credit
Post key 50
Account symbol 2000
Press enter key and Save.
Click on posting specs tab
Click on create fields (interest received posting)
Business transaction 1000
Company code TAST
Business area TAMU
Click on ( )
Debit
Post key 40
Account symbol 1000
Credit
Post key 50
Account symbol 0001
Come back.
Assign the interest indicator to the related GL accounts
Go to FS00 and select the GL accounts
A) Select GL account 100009 (SBI loan account)
Click on change field.
Click on Create/bank/interest tab.
Key date of last int.calc ---- (make it blank) (repeat this process before going to interest
post)
Date of last int.run - ---- (make it blank)
B) Select GL account 200015 (loan to ABC Company account)
Click on change field.
Click on Create/bank/interest tab.
Key date of last int.calc ---- (make it blank)
Date of last int.run - ---- (make it blank)
Interest calculation on loan in first period (F.52)
When ever you want to calculate the interest on loan account follow these procedures.
Path: Sap easy access Accounting Financial Accounting General Ledger Periodic
processing Interest calculation Balance interest calculation.
Chart of accounts CHAC
Company code TAST
Calculation period 01.05.2008 to
30.05.2008
Click on arrow mark in frond of the GL account
Assign the this GL accounts in
Single value column
100009 (SBI loan account)
200015 (Loan to ABC Company account)
Press F8 for copy.
Reference date 3
Posting control
Post interest settlements.
Update master records.
Session name Your name (any word)
Press enter key.
Press F8 for executes.
Check the interest rate, amount, days.
Run the Session. Go to System in menu bar Service Batch input Session.
Go to FB03 for documents display
Check the last two documents
If you want to calculate the interest for the next periods makes the following changes.
G to FS00 Select the 100009 (SBI Loan account)
Click on change field
Click on create/bank/interest tab
Key date of last int.calc make blank
Date of last int.run make blank press enter key and save.
Select 200015 (Loan to ABC company)
Key date of last int.calc make blank
Date of last int.run make blank
REFERENCE DOCUMNETS
No 1 : Sample Documents
Sample documents is nothing but a documents templates is valued for only one company
code
Step1: Sample documents type number ranges settings
Go to OBA7 for documents type list and click on position
Documents types X2
Double click on X2 documents type
Click on number range information tab
Company code TAST
Click on Change Intervals
Click on insert intervals.
No
X2
Year
2008
From Number
100001
To Number
200000

Come back
Sample Documents Preparation (F-01) (for wages)
Reference documents Sample documents.
Document Date 05.04.2008
Type AB
Company code - TAST
Posting Date 05.04.2008
Period 01
Currency - INR
Documents header text Wages Paid
Pstkey 40 Account Wages account
Amount 100 Business area - TAMU
Text Wages paid
Pst key 50 Account Cash Account
Press enter key
Amount - *
Business area TAMU
Text - +
Message: Documents 100001 was stored in company code TAST
Display of Sample Document (FBM3)
Documents Reference documents Sample documents Display
Documents No
Company code TAST
Fiscal year 2008
Sample documents Posting in GL
Go to F-02 for GL documents Posting
Click on Post with Reference tab
Document No 100001
Company code TAST
Fiscal year 2008
Press enter key
No1: Change the documents date, Posting date in to current date.
No2: Change the Document type in to SA
No3: Change the Period in to Current period
Double click on first line item
Change the amount in to 1000 (or as you like to post)
Then simulate
Double click on second line item
Change amount in to 1000
Then simulate
Account Assignment Model
This Account Assignment model also we are using for document template preparation
purpose. These templates is valued for All companies Code in our Group.
Account Assignment model templates preparation for wages (FKMT)
Documents Reference documents Account Assignment model.
Account Assignment model TAST Wage (you can give any identification code)
Click on Create field (F5)
Currency INR
Click on Line item field
PK
GL Account
40
Wages Account
50
Cash Account
Come back
BU-area
TAMU
TAMU
Amount
GL Documents posting with using Account assignment model

Go to F-02
Type SA
Period 06
Documents header text Wages Paid
Click on Acct Model tab
Account Assignment model TAST Wage
Company code - TAST

Currency/Rate INR
Keep the amount 1000 in both line items
Simulate the documents and click on Save.
Recurring Documents (FBD1)
Recurring documents is nothing but those documents which are periodically repeating.
Recurring documents number ranges settings
Go to OBA7 for documents type list and click on position
Documents types X1
Double click on X1 documents type
Company code TAST
Click on Change Intervals
Click on insert intervals.
No
X1
Year
2008
From Number
200001
To Number
300000

Come back
Go to FS00 Create Rent account under expenses.
Recurring documents preparation for Rent (template documents) (FBDI)
Reference documents Recurring documents.
Company code TAST
First run 01.04.2008
Last run 31.03.2009
Interval in month 01 (per month)
Run date 01
Documents type SA
Documents header text Rent paid
Pstky
40
Account
Press enter key tow times
Amount
10000
Text
Rent paid
Business area
TAMU
Pstky
50
Account
Press enter key
Amount
*
Text
+
Business area
TAMU
400009 (Rent account)
200007 (Cash account)
Press enter key and simulate the documents

Click on save. (Note the documents number 200001)
Note: Just like this you can prepare any number of Templates like Salaries, Installment payment,
Rent etc.
Go to FBD3 For Recurring documents Display
Go to FBD2 For Recurring documents Change
Go to F.54 For Delete
Recurring documents Run Program (F.14)
In first period
Path: Sap easy access Accounting Financial Accounting General ledger Periodic
processing Recurring entries Execute.
Company code TAST
Documents Number 200001
Fiscal year 2008
Settlement period 01.04.2008
to
30.04.2008
Batch input Session name UBAID (any name)
Press enter key
Press F8 for execute or click on execute button on the top
At the time you will get the following message
Session UBAID was created
Now Go to System in the Menu bar Services Batch input Session
Select UBAID (Session Name)
Click on Process tab.
Process mode
1) Process/forground
When ever our recurring documents have any changes like amount, date business area etc at the
time we are using this method.
2) Display errors only
This method we are using when ever our recurring documents have some errors.
Eg Any required data is missed.
3) Back ground
If our recurring documents are done perfectly without any errors we are using this method.
O Display errors only radio button.
Click on process tab
Click on enter key until session over view disply
Come back.
Not: For paying rent the user have to run this program in every period.
Recurring documents with Run schedule
If you want to use these recurring documents for regular documents or weekly documents with
different dates in different month in this case we are using this run schedule.
Run Schedule preparation
Path: Spro Img Financial Accounting (new) Financial Accounting global settings
Documents Recurring entries.
Define Run schedule (OBC1)
Path: Same
Run schedule
Description
TAWP
Weekly posting
Come back
Enter the Run dates (OBC2)
Path: Same
Run schedule TAWP ( )
Run Dates
07.04.2008
14.04.2008
21.04.2008
28.04.2008
Step2: Go to FS00 Create the wages account under expenses
Recurring documents for Wages (FBD1)
Reference documents Recurring documents.
Company code TAST
Documents type SA
Documents header text Wages paid
Pstky
40
Account
Press enter key tow times
Amount
5000
Text
Wages paid
Business area
TAMU
Pstky
50
Account
Press enter key
Amount
*
Text
+
Business area
TAMU
400004 (Wages account)
200007 (Cash account)
Press enter key and simulate the documents

Click on save. (Note the documents number 200002)
Recurring document program run (F.14)
For week
Company code TAST
Fiscal year 2008
to
07.04.2008
Press enter key
Run the Session.
Display of Recurring Documents (FBD3)
Path: Sap easy access Accounting Financial Accounting General ledger Documents
Reference Documents Recurring Documents
Change of Recurring Documents (FBD2)
Display changes Recurring Documents (FBD4)
Deleting of Recurring Documents (F.56)
Reference Documents Recurring Documents.
REVERSAL DOCUMNETS
Reversal reason for creation (0416)
Path: Spro Img Financial Accounting new General ledger Business transaction
Adjustments posting/ Reversal Define reason for reversal
Reason
Text
A1
For wrong period
A2
For wrong date assignments
A3
For wrong account Assignments
A4
For wrong amount assignments
Individual Reversal documents
Go to F-02 Post the following documents on 30-05-09
Salaries Account
To Cash account
10000
10000
Note on the Documents number 14

Actually we have to post the documents on 30-04-09 but user wrongly assigned it to 30-05-09
Individual Reversal Procedures (FB08)
Reverse Individual Reversal
Documents No 14
Fiscal year 2009
Click on Save
Company code TAST

Reversal reason A1
Display of Reverse Documents (FB08)

Go to documents in Menu bar Select Display
Note: All reversed documents will be posted in under AB documents type
Reversal of Reversal
Before going to do the reversal of reverse you should know the Reversal documents Number 15
Go to F-02 click on Post with reference tab
Documents No 15
Company code TAST
Fiscal year 2009
Activate Generated Reverse Posting
Press enter key and Change the documents type in to SA
Mass Reversal
This Mass reversal we are using when number of documents reverse of a time
Mass Reversal Procedures (F.80)
Reverse Mass Reversal
Company code TAST
Documents No 17 to 20
Fiscal year - 2009
Reason for Reversal A1
Activate Test Run
Comeback and Deactivate the Test run check box and again Press F8 for Execute
FOREIGN CURRENCY POSTING
Company code currency = Local currency
Other currency is called foreign currency also called Documents currency
There are two types of foreign currency posting
1- Automatic Posting
2- Manual Posting
Automatic Posting
In this automatic posting we defined the exchange rate in exchange rate type. by the time of
documents posting system directly pick up the exchange rate from that table based on value date
Manual Posting
In this manual posting no need to define the exchange rate in exchange rate table. By the time of
documents posting user directly assign the exchange rate.
Automatic Posting
Paid Consultant fee with 100 US dollar on 20-05-09 through bank exchange rate 45
Go to FS00 Create the consultant fee Account under expenses
Define Exchange rate (OB08)
Path: Spro Img Sap net weaver General settings Currencies Enter exchange rate
Exchange rate Valid from
M
20-05-09
From
USD
Direct quote
45
To
INR
Note: M = Average rate

Go to F-02
Type SA
Posting Date
- 20-05-09
Period 02
Header text Consultation fee paid
Post key 40 Account Consultation fee paid
Amount 100
Text - Consultation fee paid Business area TAHY
Post key 50 Account Bank Account
Amount - * Business area TAHY
Company code TAST

Currency USD
Text - +
Press enter key we can see amount in 100 USD
Simulate the Documents
Here mount is shown in US Dollar for changing this it to local currency
Click on Display Currency tab
Manual Posting
Pay Consultation fee 100 USD through bank on 30-05-09 exchange rate 48
Go to F-02
Type SA
Posting Date
- 30-05-09
Period 02
Header text Consultation fee paid
Post key 40 Account Consultation fee paid
Press enter key ignore the warning messages enter
Amount 100
Text - Consultation fee paid Business area TAHY
Post key 50 Account Bank Account
Amount - * Business area TAHY
Text - +
Press enter key simulate and Save
Company code TAST

Currency/ Rate USD/ 48
Maximum Exchange rate differences

Path: Spro Img Financial Accounting Financial accounting global settings
Documents Documents header Maximum exchange rate differences Define maximum
exchange rate differences per foreign currencies
Foreign Currency
USD
Local currency
INR
Max exchange difference

10%
Note: if the setting is already define then no need to define again

Line item Layout Preparation for foreign currency Transaction
Display/ change line items (FBL3N)
GL Account Consultation fee account
Company code TAST
Select All items
Click on change field on application tool bar ( cltr + F5)
Select Tax code, clearing documents in line one
Click on right arrow
Select Amount in documents currency, Documents currency from hidden fields
Click on left arrow
(Tick mark)
Click on Save Layout on application tool bar
Layout UBAID Click on Save
OPEN ITEM MANAGEMENTS
Open item managements
Open item managements we are using for clearing for documents
Go to FS00 Create the following GL Account
Outstanding rent account Liabilities
GL Account - Outstanding account
Company code TAST
Account group Liabilities
Select Balance sheet items
Activate Open item managements
Field status variants G001
All other process are same when crating GL Accounts
Go to F-02 Post the following documents
First documents on 30-04-09
Rent Account
10000
To Outstanding rent a/c
10000
Second Documents on 31-05-2009
Rent Account
10000
To Outstanding rent a.c
10000
Go to FBL3N for Display of Outstanding Rent account status. In this status report we find out the
which month outstanding rent is open and Which month outstanding rent is clear.
Paid Outstanding Rent 10000 through bank on 01-06-09 against the April month Outstanding
rent Clear
Out going payments (F-07)
Type SA
Company code TAST
Period 03
Currency INR
Documents header text Outstanding rent clearing
Clearing text Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 10000
Text Std payments (Rent outstanding )
Open item selection
Account Outstanding Rent Account
Click on process open items tab
Deactivate the 31-05-2009 outstanding rent line item (Double click on amount) Activate the 3004-09 outstanding rent line item it is already active and Save it
Go to FBL3N check the outstanding rent status
Partial Payments
Pay outstanding rent account 5000 through bank on 05-06-2009 against May month
Out going payments (F-07)
Type SA
Company code TAST
Period 03
Currency INR
Documents header text Partial Outstanding rent clearing
Clearing text Partial Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 6000
Text Partial payments (Rent outstanding )
Open item selection
Deactivate the already cleared outstanding rent amount in net amount box. Double click on
partial amount Dailar box at the time we can see which amount we are going to clear.
Click on simulate and Save
Paying outstanding rent 4000 through bank on 30-06-09 (May month)
Type SA
Company code TAST
Period 03
Currency INR
Documents header text Partial Outstanding rent clearing
Clearing text Partial Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 6000
Text Partial payments (Rent outstanding )
Open item selection
Click on Partial Payments tab
Deactivate the already cleared outstanding rent amount 6000 in net amount box. Double click on
partial amount Dailar box in front of your cleared line item.
Here Outstanding rent account showing Zero balances but line items are still showing as a open
items. If you want to clear this line item do the manual clearing procedures..
Manual Clearing Procedures (F-03)
Path: Sap easy access Accounting Financial accounting General ledger Accounts
Clear
Accounts Outstanding rent account
Clearing date 30-06-09
Company code TAST
Click on process open item tab
Activate the following line item
Simulate and Save it
Now we can see any balances
Residual Payments
In the residual payments when we are doing the particular payments remaining outstanding
amount system generate separate open item.
Go to F-02 post the following documents on 30-04-09
Rent account 10000
To Outstanding rent account 10000
Payout outstanding rent 6000 through bank on 01-05-09 (Its residual payments)
Path: Go to F-07
Documents date 01-05-09 Type SA
Company code TAST
Period 02 Currency INR
Documents header text Residual Outstanding rent clearing
Clearing text Residual Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 6000
Text Residual payments (Rent outstanding )
Open item selection
Click on Residual Payments tab
Activate the clearing line item
Double click on Residual item dailar box
Now we will get the 4000 (Its remaining outstanding)
Paid Outstanding Rent 4000 on the 01-06-09 through bank (Its residual Payments)
Go to F-07
Type SA
Company code TAST
Period 03
Currency INR
Documents header text Residual Outstanding rent clearing
Clearing text Residual Outstanding rent clearing
Bank Data
Account SBI Account
Business area TAHY
Amount 4000
Text Residual payments (Rent outstanding )
Open item selection
Click on Residual Payments tab
Documents Printing Procedures

Settings in IMG
Path: Spro Img Financial Accounting General ledger accounting Business
transaction GL Account posting Correspondence internal documents Make and check
settings for correspondence
A) Assign programs for correspondence types (OB78)
Click on position
Company code 0001
Correspondence SAP09
(Tick mark)
Select 0001 Company code
Click on Copy as (F6)
Company code Change the company code in to TAST
Press enter key and Save it.
Comeback
B) Define form names for Correspondence print (OB96)
Select the following Print for internal documents RFKORD30
Click on copy as F6 and Give our company code TAST
Settings in easy access
Whenever we want to print our documents do the following procedures
Path: Sap easy access Accounting Financial Accounting GL Accounts

Correspondence Request (FB12)
Company code TAST
Press enter key
Select SAP09 Internal Documents
Press enter key
Company code TAST
Documents No 01
Fiscal year 2009
Press enter key and Save Come back
Maintain (F.64)
Company code TAST
Select our documents Number 01
Press F2 for Print preview (Tick mark)
Output device LP01
Click on Continue
Click on print icon in standard tool bar
Now go to system in menu bar Services Output control
Click on Spool Number check box infront of your documents
Click print with changed parameters field on application tool bar (Shift + F1)
Number of Copies - 01
Click on print
Reports
Display of GL Account balances
Path: Sap easy access Accounting Financial accounting GL Information system
General ledger report Accounts balances General GL Account balances
(S_ALR_87012277)
Chart of Accounts CHAC
GL Accounts - * (For all GL balances)
Company code TAST
Fiscal year 2009
Display of GL line items
Path: Same as up to GL reports Line items GL line items GL line items
(S_ALR_87012282)
GL Accounts - *
Company code TAST
Display of GL Accounts List
Path: Same as up to GL Reports Master data Chart of accounts (S_ALR_87012326)
GL Accounts - *
CASH JOURNAL
showing the cash balance at any time (by adding the cash receipts and deducting the cash
expenses, from the days opening cash balances) the cash journal is a compact journal used to
record the transaction in a double entry format.
1) A check received from head office worth of 20000 for petty cash purpose and that will be
deposited in SBI and withdrawn from Bank
2) Sales of scrap 1000 and that will be deposited in petty cash
3) Paid wages 1000 through petty cash
4) Paid freight 1000 through petty cash
5) Paid printing and stationary 1000 through petty cash
GL entries
1) Petty cash account
To SBI Account
2) Petty Cash account
To Sales of scrap
3) Wages account
To petty cash account
4) Fright Account
To Petty Cash account
5) Printing and Stationary account
To Petty cash
GL Account Creation
Petty Cash Account Assets
Sales of Scrap Account Incomes
Wages, Fright, Printing and Stationary Expenses
GL Petty Cash Account
Company code TAST
Click on create field
Account Group Assets
Select Balance sheet account item
Short text Petty Cash Account
Long text Petty Cash Account
Click on control data tab
Activate only balances in local currency
Activate line item display
Sort key 001
Click on Balance/Interest
Field Status Group G005
Activate Post automatically only
Settings in IMG
Path: Spro Img Financial Accounting new Bank Accounting Business
Transaction Cash journal
A) Define Number range intervals for cash journal documents (FBCJC1)
Company code TAST
Click on change intervals
Click on insert intervals
No
Fom No
To No
01
01
1000
Come back wise
B) Setup Cash journal (FBCJC0)
Cocd CJ
GL A/C
Currency D D D D D D Cash journal
TAST T1CJ (ANY) Petty Cash ac
INR SA
SA SA SA SA Petty Cash
Come back wise
C) Create, Change, Delete, Business transaction (FBCJC2)
Business transaction
C Receipts from Bank
B Payment to Bank
R Revenue
E Expenses
D Customer Posting
K Vendor Posting
Cocd
TAST
TAST
TAST
TAST
TAST
Busin Tra
C
R
E
E
E
GL ac
SBI Account
Sale of Scrap
Wages
Fright
Print and Stat
Cash Journal Business transaction

Cash withdrawal from Bank
Sale of scrap
Wages Paid
Fright Paid
Print and Stationary

Petty Cash Posting (FBCJ)
Path: Sap easy access Accounting Financial Accounting Banks Incomings
Cash Journal
Click on change cash journal tab
Company code TAST
Cash journal T1CJ (Tick mark)
Click on Cash receipts tab
Business trans
Amount
Cash withdr from SBI
20000
Sales of scrap
1000
Click on Post
Click on Cash Payment Tab
Business
Amount
Wages
1000
Fright
1000
Printing and Stationa 1000
Text
Cash withdra from SBI
Sale of Scrap
Text
Wages
Fright paid
Printing and Stationary
Business area
TAMU
TAMU
Business area
TAMU
TAMU
TAMU
Click on Post
Now go to FB03 for documents display check the last 5 documents in SA documents type
ACCOUNT RECEIVABLE
Customer Account Group creation
Path: Spro Img Financial Accounting (new) Account receivables and Accounts
Payable Customer Account Master Data Preparation for creating customer master
data.
Define Account group with screen layout (OBD2) (Customers)
Path: Same
Account Group TAMC (Any 4 code)
Name - Material Customers for TAST
Double click on General Data field.
Double click on Address tab
Keep Name as required entry.
Come back wise
Double click on Company code data field.
Double click on Account Management
Keep Reconciliation account as required entry.
Come back wise and Save.
Account Group TAMS (Any code)
Name Service Customers for TAST
Come back wise
Note: Just like you can create any number of customer group.
Create Number ranges for Customers accounts (XDN1)
Path: Same
Click on Change intervals
Click on Insert intervals.
No
From Number
A1 (Any)
500001
To Number
500100
Press enter key and again click on insert intervals

No
From Number
To Number
A2 (Any)
500101
500200
Come back wise.
Assign Number ranges to Customer account group (OBAR)

Path: Same
Click on position
Account Group TAMC
Group
Name
TAMC
Material Customers for TAST
Again Click on position
Account Group TAMS
Group
Name
TAMS
Service Customers for TAST
Number range
A1
Number range
A2
Tolerance for Customer Documents

The tolerances are used for dealing with payment differences and residual items that may
arise when payment clearing is carried out. You specify the tolerances in one or more
tolerance groups and assign a tolerance group to each customer/vendor using the master
record.
Payable Business Transaction Open item Clearing Clearing differences
Define Tolerance for Customers and Vendors (OBA3)
Path: Same
Company code TAST
Tolerance group TGMC (any code) Tolerance for Customers
Grace days due date 3
Gain 1 %
Loss 1 %
Come back wise.
Define Tolerance group for employees (OBA4)
Path: Same
Group TGMC
Company code TAST
Amount per documents 9999999999
Amount per open line item 9999999999
Cash discount per line item 5 %
Customer Reconciliation Account Creation (Sundry Debtors Account)
Reconciliation account is nothing but those values we are posting to our sub ledgers that
values is updated to the main ledger that types of accounts are called reconciliation accounts.
Go to FS00 and select - 200012 (Sundry Debtors Account)
Deactivate the only balance is local currency check box
Reconciliation Account for Account type Customers
Click on Create/bank/ interest tab
Field Status Group G067 (Reconciliation Account)
Customer Master Data Creation ( FD01) (Customer Account Creation)
Path: Sap easy Access Accounting Financial Accounting Account receivables
Master records Create.
Account Group TAMC
Company code TAST
Press enter key.
Titles Company
Name Steel Authority of India Ltd
Search term A
Street/house No YS Industrial area.
Postal code/city 123456 - Mumbai
Country IN
Region - 13
Click on Company Code Data tab
Account Management
Reconciliation Account 200012
Sort key 031 (Customer Number wise)
Click on Payments Transaction tab
Terms of Payment 0001 (Immediate payments)
Tolerance group TGMC
Press enter key and Click on save.
Note: Just like you can create any number of Customers.
For Changing of Customers Master Data (FD02)
Path: Same.
For Customers Display (FD03)
Path: Same.
Customer Documents Number ranges Settings (OBA7)
Documents
Customer Invoice
Customer Payments
Customer Credit
Documents type
DR
DZ
DG
Nature of Data
Sales documents
Receipts
Sales returns
Go to OBA7 for documents type list

Click on position
Documents Type DR ( )
Double click on DR documents type.
Click on number range Information tab
Company code - TASL
No
18
Year
2008
From Number
400001
To Number
500000

Click on position
Documents type DZ ( )
Double click on DZ documents type.
Company code - TASL
No
14
Year
2008
From Number
500001
To Number
600000

Come back three times
Click on position
Documents type DG ( )
Double click on DG documents type.
Company code - TASL
No
16
Year
2008
From Number
600001
To Number
700000
Customer Documents Posting
Customer Invoice Posting (Sales)
Documents
Customer Account
Sales Account
Debit/Credit
Debit
Credit
Posting key
01
50
Customer Invoice Postings Procedure (F-22)

Transaction
Sold 100000 goods to Customer (Sail) on 05.04.2008
Document entry Invoice- general
Document Date
05.04.2008
Type
DR
Company code
Posting Date
05.04.2008
Period 01
Currency / Rate
Documents Header text
Sales Invoice Posting
TAST
INR
Pstky 01
Account 401000 (Customer SAIL Account)
Press enter key
Amount 100000
Business Area TAST
Text Customer SAIL invoice posting.
Pstky 50
Account 300001 (Sales Account)
Press enter key
Amount - *
Business Area TAMU
Text - +
Press enter key and simulate
Click on save.
Step2: Customer Payment Posting (Receipts)
Documents
Cash / bank Account
Customer Account
Debit/Credit
Debit
Credit
Posting key
40
15
Customer Payment Posting Procedure(F-28)

Transaction
Received 100000 amounts from customer (SAIL) on 05.04.2008 and this amount is deposited
in Bank.
Document entry Incoming Payments.
Type DZ
Company code - TAST
Period 01
Currency - INR
Documents header text Customer Payments
Clearing text Payment received from Customer SAIL.
Bank data
Account 200008 (SBI Account)
Business Area TAMU
Amount 100000
Text Payment Received from Customer
Open item selection
Account 400100 (Customer SAIL account)
Click on process open item tab.
Activate the clearing line item.
Simulate and save.
Display of customer documents (FB03)
Documents display.
Documents Number enter the document number
Company code TAST
Fiscal year 2008
Document type - DR
Click on the arrow mark in front of the documents type
Press enter key
Assign DR, DZ,DG in single value column
Press F8 for copy and again press F8 for execute.
Display of customer balance (FD10N)
Account display balances.
Customer Customer account
Company code TAST
Fiscal year 2008
Display of Customer reconciliation Account balances
Go to FS10N for display of GL account balances
GL account Sundry debtors account
Company code TAST
Fiscal year 2008
Press F8 for executes
Display of Customer status (FBL5N)
In this status report we find out which invoice is open and which invoice is clear and which
invoice is overdue.
Accounts display/ change line item.
Company code TAST
Select all item radio buttons.
Now go to Settings in menu bar legend on /off icon.
Customer Partial Payments
Step1: Go to F-22 Post customer invoice 50000 on 01.05.2008
Step2: Go to F-28 Post customer incoming payments 30000 on 01.05.2008
Step3: Go to F-28 Post Customer incoming payments of 20000 on 10.05.2008
Setp4: Go to FBL5N Check the customer line item
Company code TAST
Here Customer account showing Zero Balances but line shown still open item.. If you want to
clear the open item do the manual clearing procedures.
Manual clearing procedures (F-32)
Accounts Clear.
Account Customer Account
Clearing date 10.05.2008
Activate the following line items
DR 50000
DZ - 30000
DZ 20000
Go to FBL5N and check the customer status.
Note: After clearing the customer partial payments user should done this manual clearing
procedures.
Residual Payments
Step1: Go to F-22 Post customer invoice 100000 on 20.05.2008
Step2: Go to F-28 Post customer incoming payments 60000 on 25.05.2008
Step4: Go to F-28 Post Customer incoming payments of 40 on 30.05.2008
Note: In Residual payment method system automatically clear the pen line item. So there is
no need for manual payments.
Different type of Payment terms (OBB8)
Customer Cash discount
Create the following payments terms (OBB8)
Within 10 days 3% Cash discount
20 days 2% Cash discount
30 day No discount
Payable Business Transaction Incoming invoice/ credit memo Maintain terms of
Payments.
Payment terms DISC (any 4 code)
Sales text Payment terms for customers.
Select Documents date radio button.
Terms
1
2
3
Percentage
3
2
-
No- days
10
20
30

Go to FD01 create a customer account with the above payment terms.
Go to FS00 Create Cash Discount Account under expenses.
Define Account for Cash discount granted
Payable Business Transaction Incoming Payments Incoming payments global
settings.
Define Account for Cash discount granted (OBXI)
Click on save.
Account Assignment
Account Cash discount account.
Click on save.
Come back
Go to F-22 Post customer invoice with 100000 on 01.06.2008
Go to F-28 Post customer Incoming Payments 97000 on 5.06.2008 (100000 - 3% cash
discount).
Customer Installment Payment
Create the following instalment payment terms
1 Instalment 40 %
2 Instalment 30 %
3 Instalment 30%
Payable Business Transaction Incoming invoice/ credit memo
Maintain Terms of Payments (OBB8)
Payment terms INST (Any 4 code)
Sales text Instalment payments
Activate instalment payment check box.
Select the documents date radio button.
Come back.
Define terms of payments for installments payments (OBB9)
Terms of payments
INST
INST
INST
Instalment
1
2
3
Percentage
40
30
30
Payment terms
ZR01 (default we can create our own)
ZR02
ZR03
Step2: Go to FD01 Create a customer account with above instalment payments terms.
Step3: Go to F-22 Post the customer invoice with 100000 on 01.06.2008
Step4: Go to F-28 Post customer incoming payments 40000 on 10.05.2008 (Fist install)
Go to F-28 Post customer incoming payments 30000 on 20.05.2008 (2nd install)
Go to F-28 Post customer incoming payments 30000 on 30.05.2008 (3rd install)
Exchange rate differences
Go to FS00 Create the following GL Accounts.
Exchange Rate Gain Account
Exchange Rate Loss Account
Define exchange rate differences account
Payable Business Transaction Incoming payments Incoming Payments global
settings Define account for exchange rate differences.
GL accounts Sundry debtors accounts.
Exchange differences
Loss Exchange rate loss account
Gain Exchange rate gain account.
Step3: Go to F-22 Post the customer invoice 100 US Dollar on 15.06.2008 exchange rate
is 45
Document Date
15.06.2008
Type
DR
Company code
Posting Date
15.06.2008
Period 03
Currency / Rate
Sales Invoice Posting
TAST
USD 45
Pstky 01
Press enter key
Amount 2000
Business Area TAST
Pstky 50
Account 300001 (Sales Account)
Press enter key
Amount - *
Business Area TAMU
Text - +
Click on save.
Step4: Go to F-28 Post Customer incoming Payments with 2000 US Dollar on 25.06.2008
Type DZ
Company code - TAST
Period 03
Currency/Rate USD - 47
Documents header text Customer Payments
Clearing text Payment received from Customer
Bank data
Business Area TAMU
Amount 2000
Text Payment Received from Customer
Open item selection
Account Customer account
Click on Display Currency tab and Save.
Exchange rate differences for Partial Payments

Path: Spro Img Financial Accounting financial accounting global settings
Documents Documents header Indicate currency differences for partial payments.
Click on position
Documents types DZ
Activate the exchange rate differences for partial payments check box in front of the DZ
documents type.
Click on Save.
Reset Cleared items
Step1: Go to F-22 Post a customer invoice with 25000 on 01.07.2008
Step2: Go to FBL5N check the customer account status.
Step3: Go to F-28 Post the customer incoming payments with 25000 on 01.07.2008
(note the payment documents number)
Go to FBL5N check the customer account status.
Actually we are getting that payments from some other customer but user wrongly assigned
to this customer.
Reset Cleared Items Procedures (FBRA)
Documents Reset Cleared items.
Clearing documents documents no.
Company code TAST
Fiscal year 2008
Go to Clearing in Menu bar Select Reset Cleared item.
Click on
Resetting and Reverse
Reversal reason A4 (Wrong Assignment)

Go to FBL5N check customer status.
Customer Down Payment (Advance received)
Go to FS00 create the customer down payment account under liabilities.
Click on Control data tab
Reconciliation account for account type Customer
Click on create/bank/interest tab.
Field status group G067 (Reconciliation account)
Define Alternative reconciliation for customer down payment (OBXR)
In this step, you define an account in which the customer down payments or down payment
requests are managed in the general ledger. In the case of down payments or down payment
requests, the posting is automatically made to this account instead of to the normal
receivables account (reconciliation account).
Path: Spro Img Financial Accounting (new) Account receivable and Account
payable Business transaction Down payment received Define reconciliation account
for customer down payments.
Double click on D A Down payments. (Dindicate for customer, A for down payments)
Reconciliation Account
Specific GL account
Sundry debtors account
Customer down payments
Step3: Go to FD01 Create customer account
Down payment posting (F-29)
Received 50000 Advance from Customer on 01.09.2008 and it deposited in Bank account.
Path: Sap easy access Accounting Financial Accounting Account receivable
Document entry Down payment Down payment
Type DZ
Period 06
Documents header text Customer down payments
Customer
Special GL indicator - A
Bank data
Account 200008
Business area - TAMU
Amount 50000
Text Down Payment Received from Customer
Press enter key
Amount - *
Business area TAMU
Text - +
Display of Customer balances
Go to FD10N for display customer balances.
Customer Customer account.
Company code TAST
Fiscal year 2008
Click on special GL tab and check the balances.
Company code - TAST

Currency/Rate INR
Go to F-22 post the customer invoice with 50000 on 15-09-2008
Company code TAST
Fiscal year 2008
Press F8 for executes and check regular balances.
Down payment clearing (F-39)
Adjust the customer down payment against invoice.
Path: Sap easy access Accounting Financial Accounting Account receivable
Document entry Down payment Clearing
Type DZ
Company code - TAST
Period 06
Currency/Rate INR
Documents header text Customer down payments clearing
Customer
Relevant invoice
Invoice refe Invoice number
Text Down Payment Clearing
Press enter key
Click on process down payment tab
Double click in transfer posting dailar box
Simulate and save.
Company code TAST
Fiscal year 2008
Press F8 for executes and check regular balances and special GL account.
Display of Customer status (FBL5N)
Go to FBL5N for display Customer Status
Company code TAST
Select All item radio button.
Press F8 for execute.
Here Customer showing the Zero balances but line item still open. If you want to clear this
Go to F-32 do manual clearing procedure.
DUNNING (REMINDER LETTER)

Dunning is nothing but the reminder letter for outstanding customers.
Dunning procedures creation
payable Business transaction Dunning Dunning procedures.
Define Dunning Procedures (FBMP)
Click on new procedure.
Dunning procedures DUNN (Any four code)
Name Dunning Procedure for Customers
Dunning intervals in days 7 days
Number of Dunning level 4 (Maximum 9)
Interest indicator 04
Activate the standard transaction dunning check box.
Press two times enter key.
Click on Dunning level tab
Check the level (No need for any changes)
Click on Charges tab
Currency INR
Due
Dunning Charge
1
1000
2
1000
3
1000
4
1000
Click on Minimum amount Column
Currency INR
Due
Minimum amount
1
1000
2
1000
3
1000
4
1000
Press enter key
Click on Dunning text tab
Company code - TAST
Click on New company code tab
Company code TAST
Activate Dunning area, Dunning level check box in front of your company code.
Click on save two times.
Click on Dunning Text tab
Company code TAST
Dunn
1
2
3
4
Form
F150_DUNN_01 (std form)
F150_DUNN_01
F150_DUNN_01
F150_DUNN_01
Come back and click on save.

Assign Dunning procedure to customers.
Go to FD02 Change the Customer Master Data
Company code TAST
Click on Correspondence tab
Dunning Procedures DUNN
Click on save.
Go to F-22 Post customer invoice with 100000 on 15.10.2008 (we dont get payment up to
21-10.2008 so we are going to send Dunning)
Dunning notice preparation (F150)
Path: Sap easy access Accounting Financial accounting Account receivables
Periodic processing Dunning
Run on 21.10.2008
Identification Dunn01 (any code)
Click on Parameters tab
Dunning date 21.02008
Documents posted up to 21.10.2008
Company code TAST
Customer customer account
Press enter key
Click on Additional tab
Customer customer account
Click on Status tab
Click on Scheduled
Output device LP01
Click on Continue
Start date 21.10.2008
Activate Start Immediately check box
Click on Schedule
Now you will get the following messages in Status bar.
Dunning Selection Running
Now select the message and press enter key until you get the following messages
Dunning Selection is completed
Sample print out
Click on Sample Printout tab
Output device LP01
Click on Continue
Customer Account customer account
Press F7 for Print Preview
Come back wise.
Click on Dunning printout tab
Output device LP01
Click on Continue
Click on Print
Now Go to System in Menu bar Services Output Control.
Double click on Spool Number check box
Click on print with changed Parameters tab
Number of Copies 02
Click on print
Come back.
Note: Whenever we want to print a reminder letter follow this procedure
BILLS OF EXCHANGES (BILLS RECEIVABLES)
Go to FS00 Create the following GL Accounts
1) Bills receivables Account
- Under Assets
2) Bills discounting Accounts
- Under liabilities
3) Bills discounting charges Accounts Expenses
1) GL Accounts Bills receivable accounts
Company code TAST
Account group Assets
Select balance sheet accounts
Short text Bills receivable
Long text Bills receivables Accounts
Reconciliation accounts for Account type Customers
Select line item display
Sort key 001
Field status group G067
2) GL Accounts Bills discounting accounts
Company code TAST
Account group Liabilities
Select balance sheet accounts
Short text Bills discounting account
Long text Bills discounting Accounts
Select only balance in local currency
Select open item managements
Sort key 001
Select Post automatically only
4) Create Bill discounting charge Account under Expenses
Settings in IMG
Path: Spro Img Financial Accounting new Bank Accounting Business transaction
Bills of exchange transaction Bills of Exchange Receivables
Post Bills of Exchange Receivables
Define Alternative Reconciliation account for Bills of exchange receivables (OBYN)
Double click on D W Bills of exchange receivable
Special GL
Sundry debtors Account
Bills receivables account
Come back wise
Define Accounts for bills of exchange transaction (OBYH)
Double click on bank discounting charges
Chart of Accounts CHAC (Tick mark)
GL Accounts Bills discounting charges accounts
Save and Come back
Now close bills receivables
Present bills of exchange receivables at bank
Define bank sub accounts (OBYK)
Chrt A/C Bank A/C Usage S GL
CHAC SBI A/C Discounting W
Custo recon A/c Bank sub-A/C for Liabilities

Sundry Debtors Bill discounting A/C
Postings
Go to F-22 Post customer invoice 100000 on 10-4-09
When Bill Receivables (F-36)
Receive 100000 bill from customer on 10-4-09 Bill due date is 30 Days
Path: Sap easy access Accounting Financial Accounting Account receivables
Documents entry Bills of exchange Payments
Post date 1-04-09
Documents header text Bills receivables
Clearing text Bills receivables
Select incoming Payments
Pstky 09
Account - Customer Accounts
Special GL W
Press enter key
Amount 100000
Business area TAMU
Text Bills receivables
Due date 30-04-09
Special GL Account W
Again double click on Process open item tab
Activate clearing line item
Simulate and Save
Note the Documents Number
When Bill is Discounting (F-33)
Path: Same
We are discounting bill on 15-04-09 at the time Bank deducted Bank discounting charges
2000
Documents date 15-04-09 Posting Date 15-04-09
Documents header text Bill is discounting
Bank SBI Account
Business area TAMU
Amount 98000
Bank Charges 2000
Text Bills discounted
Click on select bills of exchange tab
Documents No Give Documents Number
Click on Simulate
When bill is Honor (Bills Cleared) (F-20)
Path: Same
Go to Reverse Contingents Liabilities (F-20)
Documents date 30-04-09 Posting Date 30-04-09
Documents header text Bill is honor
GL Account Bills receivables accounts
Usage Discounting Due by 30-04-09
Documents Number Give Documents Number
Customer Customer Accounts
Click on Edit Line item tab
Com
Document number
+
Give Documents Number
Click on Save
Bill is Dishonor (Not Cleared)
Go to F-22
Customer Account Dr
To Bank
CUSTOMER ACCOUNT STATEMENT CREATION

Settings in IMG
Path: Spro Img Financial Accounting new Account receivables and Account Payable
Customer account Line items Correspondence Make and Check Settings for
correspondence
Assign Programs for Correspondence types
Select SAP06 Correspondence types for account settlements
Click on copy as
Company code TAST
Comeback
Define forms name for Correspondence print
Select the following Programs for Account assignments
RFKORD10 Click on copy as
Company code TAST
Come back in to easy access
Settings in Easy Access
Note: Before going to easy access settings we should note on the customer reference number
for which customer statement we want to make.
Accounts Correspondence
Request (FB12)
Company code TAST
Press enter key
Select SAP06 Account statements
Press enter key
Customer Customer Accounts
Posting from 01-04-09
Posting to 31-03-2009
Click on continue and Comeback
Maintain (F.64)
Company code TAST
Select your Customer reference number
Press F2 for print Preview (Tick mark)
Output device LP01
Click on continue tab
Note: Whenever customer want to the statements follow these easy access settings. No
need for IMG Settings.
ACCOUNT PAYABLE
Vendor Account Group creation
Payable Vendor Account Master Data Preparation for creating Vendor master data.
Define Account group with screen layout (Vendors) (OBD2)
Path: Same
Account Group TAMV (Any 4 code)
Name - Material Vendors for TAST
Come back wise
Account Group TASV (Any code)
Name Service Vendor for TAST
Come back wise
Note: Just like you can create any number of Vendor group.
Create Number ranges for Vendors accounts (XDN1)
Path: Same
Click on Change intervals
Click on Insert intervals.
No
B1 (Any)
From Number
500101
To Number
500200
Press enter key and again click on insert intervals
No
From Number
B2 (Any)
500201
Come back wise.
To Number
500300
Assign Number ranges to Customer account group (OBAR)

Path: Same
Click on position
Account Group TAMV
Group
Name
TAMV
Material Vendor for TAST
Again Click on position
Account Group TAMS
Group
Name
TASV
Service Vendors for TAST
Number range
B1
Number range
B2
Tolerance for Vendors Documents

The tolerances are used for dealing with payment differences and residual items that may
arise when payment clearing is carried out. You specify the tolerances in one or more
tolerance groups and assign a tolerance group to each customer/vendor using the master
record.
Payable Business Transaction Open item clearing Clearing differences
A) Define Tolerance for Customers and Vendors (OBA3)
Path: Same
Company code TAST
Tolerance group TGMV (any code) Tolerance for Vendors
Grace days due date 3
Gain 1 %
Loss 1 %
Come back wise.
B) Define Tolerance group for employees (OBA4)
Path: Same
Group TGMV
Company code TAST
Amount per documents 9999999999
Amount per open line item 9999999999
Cash discount per line item 5 %
Vendors Reconciliation Account Creation (Sundry Creditors Account)
Reconciliation account is nothing but those values we are posting to our sub ledgers that
values is updated to the main ledger that types of accounts are called reconciliation accounts.
Go to FS00 and select - 200012 (Sundry Creditors Account)
Deactivate the only balance is local currency check box
Reconciliation Account for Account type Creditors
Click on Create/bank/ interest tab
Field Status Group G067 (Reconciliation Account)
Vendors Master Data Creation ( FK01) (Vendors Account Creation)
Path: Sap easy Access Accounting Financial Accounting Account Payables
Master records Create.
Account Group TAMV
Company code TAST
Press enter key.
Titles Company
Name Steel Authority of India Ltd
Search term A
Street/house No YS Industrial area.
Postal code/city 123456 - Mumbai
Country IN
Region - 13
Click on Company Code Data tab
Account Management
Reconciliation Account Sundry Creditors Accounts
Sort key 012 (Vendor Number wise)
Click on Payments Transaction tab
Terms of Payment 0001 (Immediate payments)
Tolerance group TGMV
Press enter key and Click on save.
Note: Just like you can create any number of Vendors.
For Changing of Vendors Master Data (FK02)
Path: Same.
For Vendors Display (FK03)
Path: Same.
Vendors Documents Number ranges Settings (OBA7)

Documents
Vendor Invoice
Customer Payments
Customer Credit
Documents type
KR
KZ
KG
Nature of Data
Purchase documents
Payment
Purchase returns

Click on position
Documents Type KR ( )
Double click on KR documents type.
Company code - TAST
No
19
Year
2008
From Number
400001
To Number
500000

Click on position
Documents type KZ ( )
Double click on KZ documents type.
Company code - TAST
No
15
Year
2008
From Number
500001
To Number
600000

Click on position
Documents type KG ( )
Double click on KG documents type.
Company code - TAST
No
17
Year
2008
From Number
600001
To Number
700000
Vendor Documents Posting
Vendor Invoice Posting (Purchases)
Documents
Purchase Account
Vendor Account
Debit/Credit
Debit
Credit
Posting key
40
31
Vendo Invoice Postings Procedure (F-43)

Transaction
Purchase 100000 goods form Vendor on 05.04.2008
Document entry Invoice- general
Document Date
05.04.2008
Type
KR
Company code
Posting Date
05.04.2008
Period 01
Currency / Rate
Purchase Invoice Posting
Pstky 31
Account Vendor SAIL Account
Press enter key
Amount 100000
Business Area TAST
Pstky 40
Account Purchase Account
Press enter key
Amount - *
Business Area TAMU
Text - +
Click on save.
Vendor Payment Posting (Payments)
Documents
Vendor Account
Cash / bank Account
Debit/Credit
Debit
Credit
Posting key
25
50
Vendor Payment Posting Procedure(F-53)

Transaction
Paid 100000 amounts to Vendor (SAIL) on 05.04.2008
TAST
INR
Document entry Outgoing Payments Post .
Type KZ
Company code - TAST
Period 01
Currency - INR
Documents header text Vendor Payments
Clearing text Payment toVendor SAIL.
Bank data
Business Area TAMU
Amount 100000
Text Payment given to Customer
Open item selection
Account Vendor SAIL account
Simulate and save.
Display of Vendor documents (FB03)
Documents Display.
Documents Number enter the document number
Company code TAST
Fiscal year 2008
Document type - KR
Click on the arrow mark in front of the documents type
Press enter key
Assign KR, KZ,KG in single value column
Press F8 for copy and again press F8 for execute.
Display of Vendor balance (FK10N)
Account display balances.
Vendor Vendor account
Company code TAST
Fiscal year 2008
Display of Vendor reconciliation Account balances (FS10N)
Go to FS10N for display of GL account balances
GL account Sundry Creditors account
Company code TAST
Fiscal year 2008
Press F8 for executes
Display of Vendor status (FBL1N)
In this status report we find out which invoice is open and which invoice is clear and which
invoice is overdue.
Accounts display/ change line item.
Company code TAST
Now go to Settings in menu bar legend on /off icon.
Customer Partial Payments
Step1: Go to F-43 Post Vendor invoice 50000 on 01.05.2008
Step2: Go to F-53 Post payments 30000 on 01.05.2008
Step3: Go to F-53 Post Vendor Outgoing payments of 20000 on 10.05.2008
Company code TAST
Here Vendor account showing Zero Balances but line shown still open item.. If you want to
clear the open item do the manual clearing procedures.
Manual clearing procedures (F-44)
Accounts Clear.
Account Vendor Account
Clearing date 10.05.2008
Activate the following line items
KR 50000
KZ - 30000
KZ 20000
Go to FBL1N and check the customer status.
Note: After clearing the Vendor partial payments user should done this manual clearing
procedures.
Exchange rate differences
Go to FS00 Create the following GL Accounts.
Exchange Rate Gain Account
Exchange Rate Loss Account
Define exchange rate differences account (OB09)
Payable Business Transaction Incoming payments Incoming Payments global
settings Define account for exchange rate differences.
GL accounts Sundry Creditors accounts.
Exchange differences
Loss Exchange rate loss account
Gain Exchange rate gain account.
Step3: Go to F-43 Post the Vendor invoice 100 US Dollar on 15.06.2008 exchange rate is 45
Document Date
15.06.2008
Type
KR
Company code
Posting Date
15.06.2008
Period 03
Currency / Rate
Purchase Invoice Posting
TAST
USD 45
Pstky 31
Press enter key
Amount 2000
Business Area TAST
Text Vendor SAIL invoice posting.
Pstky 40
Press enter key
Amount - *
Business Area TAMU
Text - +
Click on save.
Step4: Go to F-53 Post Vendor Payments with 2000 US Dollar on 25.06.2008
Type KZ
Company code - TAST
Period 03 Currency/Rate USD - 47
Clearing text Payment Given to Vendor
Bank data
Business Area TAMU
Amount 2000
Text Payment Given to Vendor
Open item selection
Account Vendor account
Click on Display Currency tab and Save.
Exchange rate differences for Partial Payments (IDPH1)
Path: Spro Img Financial Accounting Financial accounting global settings
Documents Documents header Indicate currency differences for partial payments.
Click on position
Documents types KZ
Activate the exchange rate differences for partial payments check box in front of the KZ
documents type.
Click on Save.
Different Payment terms (OBB8)
Customer Cash discount
Create the following payments terms
Within 10 days 3% Cash discount
20 days 2% Cash discount
30 day No discount
Payable Business Transaction Incoming invoice/ credit memo Maintain terms of
Payments.
Payment terms DISC (any 4 code)
Sales text Payment terms for customers.
Select Documents date radio button.
Terms
1
2
3
Percentage
3
2
-
No- days
10
20
30

Go to FK01 create a Vendor account with the above payment terms.
Go to FS00 Create Cash Discount Account under incomes.
Define Account for Cash discount Taken (Cash Discount Received)
Payable Business Transaction Outgoing Payments Outgoing payments global
settings.
Define Account for Cash discount taken (OBXV)
Click on save.
Account Assignment
Account Cash discount received account.
Click on save.
Come back
Go to F-43 Post Vendor invoice with 100000 on 01.06.2008
Go to F-53 Post Vendor Outgoing Payments 97000 on 5.06.2008 (100000 - 3% cash
discount).
Vendor Bank Charges
Go to FS00 Create the Bank charges Account under expenses
Create bank/interest/tab
(Remaining process are same)
Define Account for Bank charges (OBXK)
Payable Business Transaction Outgoing Payments Outgoing payments global
settings Define account for bank charges
Double click on bank charges
Assign account Bank charges Account
Come back wise
Go to F-43 Post vendor invoice with 100000 on 5-2-8
Go to f-53 Post vendor outgoing payment with 100500 through DD on 5-2-08
(Now in this 100500 Adjust 100000 against invoice on remaining 500 treated as bank charges
DD Commission)
Document Date
5.02.2008
Type KZ
Company code TAST
Period 03 Currency/Rate USD - 47
Clearing text Payment Given to Vendor
Bank data
Business Area TAMU
Amount 100500
Bank charges - 500
Text Payment Given to Vendor
Open item selection
Simulate the Documents and Save
Vendor Down payment (Advances Paid)
Go to FS00 create the Vendor down payment account under Assets.
Reconciliation account for account type vendor
Click on create/bank/interest tab.
Field status group G067 (Reconciliation account)
Define Alternative reconciliation for vendor down payment (OBYR)
payable Business transaction Down payment Maid Define alternative reconciliation
account for down payments.
Double click on K A Down payments. (Kindicate for Vendor, A for down payments)
Sundry Creditors account
Come back wise
Specific GL account
Vendor down payments
Go to FK01 Create Vendor account

Vendor Down payment posting (F-48)
Paid 50000 Advance paid to Vendor on 01.09.2008
Path: Sap easy access Accounting Financial Accounting Account payable
Document entry Down payment Down payment
Type KZ
Period 06
Documents header text Vendor down payments
Vendor
Special GL indicator - A
Bank data
Account 200008
Amount 50000
Text Down Payment paid to vendor
Press enter key
Amount - *
Company code -TAST

Currency/Rate INR
Business area TAMU
Text - +
Display of Customer balances (FK10N)
Go to FK10N for display customer balances.
Vendor Vendor account.
Company code TAST
Fiscal year 2008
Click on special GL tab and check the balances.
Go to F-43 post the vendor invoice with 50000 on 15-09-2008
Display of Customer balances (FK10N)
Company code TAST
Fiscal year 2008
Press F8 for executes and check regular balances.
Down payment clearing (F-54)
Adjust the Vendor down payment against invoice.
Path: Sap easy access Accounting Financial Accounting Account Payable
Document entry Down payment Clearing
Document Date
15.09.2008
Type DZ
Company code TAST
Period 06 Currency/Rate INR
Documents header text Vendor down payments clearing
Customer
Relevant invoice
Invoice refe Invoice number
Text Down Payment Clearing
Press enter key
Click on process down payment tab
Double click in transfer posting dailar box
Simulate and save.
Display of Vendor balances (FK10N)
Company code TAST
Fiscal year 2008
Press F8 for executes and check regular balances and special GL account.
Display of Vendor status (FBL1N)

Go to FBL1N for display Customer Status
Vendor vendor account
Company code TAST
Select All item radio button.
Press F8 for execute.
Here Vendor showing the Zero balances but line item still open. If you want to clear this Go
to
Manual Clearing Procedure (F-32)
Charge of Differences
This charges of differences we are using for when we are paying the excess amount to
vendors
Go to F-43 Post vendor invoices with 100000 on 1-04-08
Go to F-53 Post vendor outgoing payments 150000 through bank 0n 1-04-08
Now in this 150000 adjust 100000 against invoice and remaining 50000 treated as Advance
Type KZ
Period 06
Documents header text Vendor payments
Bank data
Account 200008
Amount 150000
Text Payment paid to vendor
Open item selection
Click on charge off differences tab
Pst ky 29
Special GL indicator A
Press enter key
Amount - *
Business area TAMU
Text - +
Company code - TAST

Currency/Rate INR
When Customer and Vendor as Both are Same
Go to FD01 Create a customer account Customer name ABC
Go to FK01 Create a Vendor account name ABC
Go to FD02 to change the Customer Master data
Customer ABC
Company code TAST
Click on general data tab
Vendor - ABC
Click on company code data field
Click on payment transaction tab
Activate Clearing with Vendor
Go to FK02 to change the Vendor master data
Vendor ABC Company code TAST
Click on Control data check box in general data filed
Click on payment transaction check box in company code data filed
Press enter key
Vendor ABC
Press enter key
Activate the clearing with vendor
Click on save
Document type setting (OBA7)
Go to OBA7 for display of documents type
Click on position
Documents type KZ
(Tick mark)
Double click on KZ Documents type
Activate vendor check in account type allowed
Save it
Come back
Click on Position
Documents type KZ
(Tick mark)
Double click on KZ Documents type
Activate Customer check in account type allowed
Save it
Come back
Go to F-43 Post vendor invoice with 100000 on 7-02-08
Go to F-22 Post Customer invoice with 50000 on 7-2-09
Go to F-53 Post the Vendor outgoing Payment 50000 through bank on 7-02-08
Type KZ
Period 06
Documents header text Vendor payments
Company code - TAST

Currency/Rate INR
Bank data
Account 200008
Amount 50000
Text Payment paid to vendor
Open item selection
KR 100000
DR 50000
Simulate the documents
Payment amount- 50000
Click on Accept
Go to FBL5N Check the customer status
Go to FBL1N Check the Vendor Status
AUTOMATIC PAYMENT PROGRAM

APP Configuration Settings (FBZP)
Note: Before APP Setting we have to done the Hose bank settings
Go to FBZP
All company codes
Click on all company code
Company code TAST
Paying company code TAST
Come back wise
Paying Company code
Click on paying company code
Paying Company code TAST
Minimum amount for outgoing payments 1000
Click on forms
Form for the payment advise F110_IN_AVIS
Click on sender details tab
Text ID ST
Letter header F_0001_header
Footer - F_0001_footer
Sender - F_0001_sender
Come back wise
Payment method in country
Click on payment method in country
Country IN
Payment method C
Description - Check
Select Outgoing payment
Select check
Documents type for payments KZ
Clearing documents type KA
Payment medium program RFFOUS_C
Name of print data sheet LIST1S (List One S)
Note: If this method is already exist no need to again defined
Come back wise
Payment method in Company code
Click on Payment method in company code
Payment method C
Minimum amount 1000
Maximum amount 999999999
Click on form data
Form the payment medium - F110_PRENUM_CHCK
Drawer on the form
Finance manager Ubaid
Come back wise
Bank Determination
Click on Bank determination
Click on position
Paying company code TAST (Tick mark)
Now select our Paying company code
Double click on Ranking order folder
P
Currency
Ranking order
House banking
C
INR
1
HDFC
Press enter key
Double click on Bank account folder
House bank
P
Currency
Account ID
Bank sub account
HDFC
C
INR
CURR
HDFC Account
Double click on available amount folder
House bank Account ID Days Currency
Available for outgoing payment
HDFC
CURR
7
INR
1000000
ICICI
CURR
7
INR
2000000
Come back four times
Assign the payment method to Vendor master data
Go to FK02 Change the master data
Vendor Vendor Account
Company code TAST
Click on Payment transaction in company code
Press enter key
Payment method C
Note: just like assign this payment method for remaining vendors also
Invoice Posting
Go to F-43 post the following invoice on 5-07-08
1 100000
2 150000
APP Program Run (F110)
Path: Sap easy access Accounting Financial Accounting Account Payable Period
processing Payments
Run date 10-07-08
Identification AAA1 (any code)
Click on parameters tab
Documenter up to 10-07-08
Company code
Payment method
Payment date
TAST
C
11-07-08
Click on addition log tab
Activate Due date Check
Activate Payment method selection in all cases
Activate Line item of the Payment documents
Vendor
Vendor Account
Click on status tab
Parameters have been entered
Click on Proposal
Start date 10-07-09
Activate Start immediately (Tick mark)
Now you will get the following message
Proposal is ready to be started
Now select this message and press enter key until we get the following messages
Payment proposal has been created
Click on Edit proposal (Shift+F4) (Tick mark)
Double click on 250000 (150000+100000)
(Here line item will shows the total outstanding amount to the vendor. If we want to clear
only one Payment 100000 then we want to block the 150000 which we will clear in future)
Double click on 150000
Payment block A (lock for Payment) (Tick mark)
Click on save
Come back again Save again come back
Proposal has been edited
Click on payment Run (F7)
Start date 10-07-08
Activate Start immediately (Tick mark)
Now we will get the following messages in status bar
Payment run is ready to be started
Now select the messages and press enter key until we get the following messages
Posting order 1 Generated 1 Completed
Go to FB1N Check the vendor Status
Check Printing Procedures
Note: Before doing this first we want to create check lot in check management area
Click on Printing out /Data medium tab
Program
Variants
RFFOUS_C
TA111 (Any code)
Click on maintain variants tab
Select for All selection screen radio botton
Click on continue tab
Run date 10-07-08
Program Identification features AAA1
House bank HDFC
Account ID CURR
Check lot number 01
Select Print check - Printer - LP01
Select Print Immediately
Select Print payment advise notice Printer LP01
Select Print Payment Summery Printer LP01
Number of Sample printout - (If you dont need sample printout Leave it)
Click on Attribute tab
Meaning Check issue
Click on save
Come back again click on save
Click on Print out
Start date- 10-07-08
Select Start immediately
Remove the? in job name and place 01 (Tick mark)
Now go to systems in menu bar services Output Control
Select Payment summery title
Click on type
Come back
Click on payments advise type against we are paying check
Come back
Click on check type and check details
Come back
Now click on three check boxes
Click on print with changed parameters
Press F1
Number of Copies 1
Click on print
BANK ACCOUNTING
House Bank
It refers to the designated bank through which the internal transactions of a company code are
processed. In simple term which bank we are using for payment is also called House bank.
Go to FS00 Create SBI Account under Assets.
Define Bank Master Data (FI01)
Path: Sap easy access Accounting Financial Accounting Banks Master data
Bank master records Create
Bank country IN
Bank key 0123456789 (Bank Account number)
Press enter key
Bank name SBI
Region 01
Street Banjara Hills
City Hydrabad
Bank Branch Banjara Hills
Create a House Bank (FI12)
Path: Spro Img Financial Accounting new Bank Accounting Bank accounts
Define house Banks
Company code TAST
House bank SBI
Bank country - IN
Bank key 0123456789
Account ID - CURR
Description SBI Current Account
Bank Account Number Give your Bank account Number
Currency - INR
GL SBI Account
Come back five times
Assign Hose bank to GL
Go to FS00 and Select SBI Account
GL account SBI Account
Activate Relevant to cash flow
House bank SBI
Account ID CURR
CHECK MANAGEMENT
Check Lot Creation
The summarization of all incoming check originating from single source is called as the
check lot.
Define Number ranges for checks (FCHI)
Path: Spro Img Financial accounting new Account receivables and Accounts
Payables Business transaction Outgoing Payment Automatic outgoing Payment
Payment media Check management Define number range for checks (FCH1)
Company code - TAST
House Bank SBI
Account ID CURR
Lot number 01
Check Number 001
To 100
Short SBI check
(tick mark)
And Save
Come back wise
Note: We can create any number of Hose bank depend upon our client requirement
APP Configuration Settings (FBZP)
Note: Before APP Setting we have to done the Hose bank settings
Go to FBZP
All company codes
Click on all company code
Company code TAST
Come back wise
Paying Company code
Click on paying company code
Minimum amount for outgoing payments 1000
Click on forms
Form for the payment advise F110_IN_AVIS
Click on sender details tab
Text ID ST
Letter header F_0001_header
Footer - F_0001_footer
Sender - F_0001_sender
Come back wise
Payment method in country
Click on payment method in country
Country IN
Payment method C
Description - Check
Select Outgoing payment
Select check
Documents type for payments KZ
Clearing documents type KA
Payment medium program RFFOUS_C
Name of print data sheet LIST1S (List One S)
Note: If this method is already exist no need to again defined
Come back wise
Payment method in Company code
Click on Payment method in company code
Payment method C
Minimum amount 1000
Maximum amount 999999999
Click on form data
Form the payment medium - F110_PRENUM_CHCK
Drawer on the form
Finance manager Ubaid
Come back wise
Bank Determination
Click on Bank determination
Click on position
Paying company code TAST (Tick mark)
Now select our Paying company code
Double click on Ranking order folder
P
Currency
Ranking order
C
INR
1
Press enter key
House banking
HDFC
House bank
P
Currency
Account ID
Bank sub account
HDFC
C
INR
CURR
HDFC Account
Double click on available amount folder
House bank
Account ID Days Currency
Available for outgoing payment
HDFC
CURR
7
INR
1000000
ICICI
CURR
7
INR
2000000
Individual Check Creation (F-58)
Check issue for individual vendors and Check issue for Partial payments
Paid 75000 on 13-08-2009 against 150000 invoice (Partial Paymen)
Path: Sap easy access Accounting Financial Accounting Accounts payables
Documents entry Out going payment Post + Print forms
Company code TAST
Payment method C
House bank SBI
Check lot number -01
Print for forms LP01
Activate Print Immediately
Click on enter payment tab
Document Date 13-08-2009
Type KZ
Company code TAST
Post Date 13-08-09
Period - 04
Currency - INR
Document header text Vendor Partial Payments
Clearing text Vendor Partial Payment
Bank Posting Details
Amount - 75000
Business area TAMU
Text Vendor Partial Payment
Payee
Click on Partial Payment tab
Activate the clearing invoice
Double click on payment amount dailar box
Now go to System in Menu bar Services Output controls
Press f8 for execute (for display of check)
Click on check type
Come back and Print check
Go to F-58 Post the vendor Payment documents 75000 on 14-08-2009
Note: (Second time you may not get the Bank details so we want to click back botton)
Manual Check Creation (FCH5)
1)
Go to F-43 Post vendor invoice with 100000 on the 15-08-2009
2)
Go to F-53 Post vendor Payment documents through bank 100000 on 15-08-09 (note
the Payment number)
3)
Issue a manual check against the above payment documents
Path: Sap easy access Accounting Financial accounting Accounts Payables
Environments Check information Create Manual check
Payment document number Give Payment Documents number
Paying company code - TAST
Fiscal year 2008
House bank SBI
Account ID CURR
Check lot number 02
Click on save
You will get Check was Created Manually message
Check encashment (Check clearing date) (FCH6)
Check encashment is nothing but day on which the check box cash deducted from the bank
by Payee
Check Information Change Addition info/Cash
House Bank SBI
Account ID CURR
clearing)
Press enter key
Assign the check clearing date in check encashment
Dailar box 15-08-09
Save it
Check No 01 (Fist check
Check Cancellation
Define Void reason code (FCHV)
Path: Spro Img Financial Accounting new Account receivables and Account
Payables Business Transaction Outgoing Payments Automatic outgoing Payment
Payment media
Check management Define Void reason code

Reason
Void Reason code
A5 (any)
For printing errors
A6
For wrong assignments
A7
For damage
Come back wise
Check Cancellation (FCH9)
Environments Check information Void Issue check
House bank SBI
Account ID CURR
Check no Cancel check number
Void reason code A5
Click on void (here check cancelled but payment not reversed)
Click on Save
Payment documents and Check cancellation (FCH8)
Path: Same as up to check information Void Cancel Payment
House bank SBI
Check Number Select check number for cancel
Void reason - A6
Reversal reason 01
Click on Cancel payment
Account ID CURR
Unused Check Cancellation (FCH3)

Path: Same as up to check information Void Unused check
House bank SBI
Check to be Voided
Check Number from 006 To 010
Void reason code - A6
Click on Void
Account ID CURR
Re-print Checks (FCH7) ( Cancellation and Re-printing check at same times)

Path: Same as up to check information Change Reprint check
House bank SBI
Check Number - which check you want to cancel
Void reason code A5
Detail on new check
Account ID CURR
Check lot number Which you want to issue new check number
Output Control
Printer for form LP01
Activate Immediately check box
Press enter key
Click on print field (cltr p)
Check Re-number(FCH4)
Path: Same as up to check information Change Reprint
House bank SBI
Check to postponed
Check Number from 011 (Reprint )
Void reason code - A6
Check number 12
Click on renumber tab
Account ID CURR
Display of Check Register (FCHN)

Path: Same as up to check information Display Check register
House bank SBI
Check Depositing entry

1) When goods sales to customers
Customer account
To Sales account
2) When check received from Customers
Check deposit account
To Customer account
3) When deposit check is clear
Bank Account
To Check deposit account
Check issue entries
1) When goods purchased from Vendor
Purchase account
To Vendor account
2) When check issued to vendors
Vendor account
To check issue account
Account ID CURR
3) When issued check is cleared
Check issue Account
To Bank Account
Go to FS00 Create the following GL accounts
1)
2)
3)
HDFC Bank Account Under Assets

HDFC Check deposit account Under Assets
HDFC Check issue Account - Under Liabilities
Note: When you create the Check deposit and Check issue account Activate the opening item
Management check box in control data tab
Create HDFC Bank as House bank (FI01)
Note: Refer the House bank creation procedures
Check Deposit Setting
Transaction Check deposit
Define Posting keys and Posting rules for Check Deposit
Create Account Symbol
Account
Text
T1CD
Check Deposit
Double click on Assign account to Account symbol
Account symbol
T1CD
Account mode
+ (for all bank)
Double click on create key for posting rules

Posting rules
Text
T1CD
Check deposit
Double click on define Posting rules
Posting rule T1CD
Posting area 1 (Bank account)
Debit
Credit
Posting key 40
Posting key - 15
Acct Symbol T1CD
Currency
INR
GL Account
Check deposit account
Documents type - DZ
Posting type 3 (Post subledger)
Create and Assign Business transaction (OT53)
Path: Same
Click on New entries
Transaction + Post rule
T1CD
+
T1CD
Text
Check Deposit
Go to FD01 Create a Customer account

Go to F-22 Post Customer invoice with 100000 on 15-08-09 (Note the invoice Number)
Check Depositing Procedures (FF68)
Now a check received from customer 100000 on 20-08-09 and Deposited in HDFC Bank
Path: Sap easy access Accounting Financial accounting Banks Incomings
Check deposit Manual entry
Company code - TAST
House bank HDFC
Group 00001
Transaction T1CD
Value date 20-08-09 Currency INR
Activate Bank posting only
Bank posting Session Ubaid
Sub-ledger Session Ubaid
Press enter key
Amount Check no Issuer
Banking key
100000
123
Customer Num 888
Press enter key two times and Save
Account ID CURR
Post date 20-08-09
Document No
Give Docu No
Invoice No
Give Invoi
Printing
Go to check deposit transaction in menu bar Print Individual list
Output devise LP01
Number of Copies 1
Click print preview tab
Come back for posting
For posting
Now go to System in menu bar Services Batch input Session Select your Session
Select Process/for ground
Click on process tab
Press enter key again Press enter key
Business area TAMU (Tick mark)
Press enter
Search term Customer Customer reference number
Business area TAMU
Press enter key
Come back wise
(tick mark)
(tick mark)
Now go to FB03 for documents display check the latest documents in DZ Documents type
Display of check deposit balances
Go to FS10N for display of GL balances
GL Check Deposit Account
Company code - TAST
Fiscal year 2009
Business area TAMU
Display of Check Deposit status
Go to FBL3N for display changed line items
GL Check deposit account
Company code TAST
Select all item radio botton
Note: Now it will be shown as an open item. When deposited check clear at that time it will
be shown as Cleared item
Check issue Procedures
Go to F-43 Post vendor invoice 50000 on 20-08-09
Issue the 50000 check against the above invoice on 20-08-09
Go to F-53
Type KZ
Company code TAST
Period 04
Currency INR
Document header text Vendor Std Payments
Clearing text Vendor std payments
Bank data
Account - HDFC Check issue Account
Business area TAMU
Amount - 50000
Text Vendor std payments
Open item selection
Account - Vendor Account
Activate the clearing invoice line item Simulate and Save
Note: Now the amount in check issue account shown as an Open item. It will clear only after
receiving Bank reconciliation Statements (BRS) from the Bank
BANK RECONCILIATION STATEMENTS (BRS)

Settings in Img
Transaction Payment transaction Manual bank statements
Define Posting keys and Posting rules for Manual bank statements
Chart of Accounts - CHAC
Create Symbol
Text
T1DC
Deposit Clearing
T1IC
Issued Clearing
T1BC
Bank Charges
T1MB
Main Bank
Double click on
Assign Accounts to Account symbol
Account Symbol
Account Mode
Currency
T1DC
+
INR
T1IC
+
INR
T1BC
+
INR
T1MB
+
INR
Double click on create keys for posting rules
Posting rules
Text
T1CD
Deposit clearing
T1IC
Issued Clearing
T1BC
Bank charges
T1MB
Main Bank
Double click on Define posting rules
1) Posting rule T1CD
Posting area 1
Debit
Posting key 40
Account symbol T1MB
Credit
No need for posting key
Account symbol T1CD
Document type SA
Posting type 5 (credit clear GL account)
GL Accounts
Check Deposit Account
Check Issue Account
Bank Charges Account
HDFC Bank Account
Press F8 for next entry
2) Posting rule T1IC
Posting area 1
Debit
No need for Posting key
Account symbol T1IC
Credit
Posting key - 50
Account symbol T1MB
Document type SA
Posting type 4 (clear debit GL account)
3) Posting rule T1BC
Posting area 1
Debit
Posting key 40
Account symbol T1BC
Credit
Posting key - 50
Account symbol T1MB
Document type SA
Posting type 1
Come back five times
Create and Assign Business transaction (OT52)
Path: Same
Trans
+Post rule
T1CD
+
T1CD
T1IC
T1IC
T1BC
T1BC
Come back wise
Text
Deposit Check Clearing
Issued Check Clearing
Bank Charges
Bank Reconciliation (For deposit check clearing) (FF67)

Bank statements Manual entry
Company code - TAST
House bank HDFC bank Account ID - CURR
Statements Number 00001 Statements Date 15-09-09
Closing balance 100000
Bank posting session - Ubaid
Sub-ledger session Ubaid
Press enter key
Trans
Value date
Amount
T1CD
15-09-09
100000 (Total deposit check amount)
Go to Bank statements in Menu bar Post Individual statements
Run the Session
Now Go to FB03 for documents display. Check the latest documents in SA documents type
Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared
items
Now Go to FS10N Check the HDFC Bank balance it will be 100000
Bank Reconciliation ( Check issue clearing) (FF67)
Bank statements Manual entry
Company code - TAST
House bank HDFC bank Account ID - CURR
Statements Number 00002 Statements Date 20-09-09
Opening balance - 100000
Closing balance 49500
(49500 = 100000-50000 (Check issue)-500 (Bank Charge))
Bank posting session - Ubaid
Sub-ledger session - Ubaid
Press enter
Trans
Value date
Amount
T1IC
20-09-09
-50000
T1BC
20-09-09
-500
Go to Bank statements in Menu bar Post Individual statements
Run the Session
Now Go to FS10N Check the HDFC Bank balance it will be 49500
Now Go to FB03 for documents display. Check the latest documents in SA documents type
Now Go to FBL3N Check the Check deposit account status. Now it will be shown as Cleared
items
Check Bouncing (Check rejected without Sufficient balance)
Go to F-22 Post Customer invoice with 80000 on the 15-08-09
Now Go to FBL5N Check the Customer status Now it will be shown as an open item
Check received from Customer 80000 on 15-08-09 and this check was deposited in HDFC
Bank account
Go to F-28 Post the following documents

Type DZ
Company code TAST
Period - 04
Currency - INR
Document header text Check deposit
Clearing text Check deposit
Bank Data
Account - HDFC Check Deposit Account
Business area TAMU
Amount 80000
Text Check Deposit
Open item selection
Click on Process open item tab
Activate the clearing line item. Simulate and Save
(Note on the Payment documents Number 1400015)
Go to FBL5N Check the Customer Status now it will shown as Cleared item
On 16-08-08 we got a message from bank the deposit check was bounce
Now we are canceling the deposit check with Reset Cleared item
Define Reversal reason codes creation
Path: Spro Img Financial Account new General ledger accounting Business
transaction Adjustment posting/ reversal Define reason for reversal
Reason
Text
A8
Check Bouncing
Reset Cleared items (FBRA)
Documents Reset Cleared item (FBRA)
Clearing Documents 1400015 (Payment document number)
Company code - TAST
Fiscal year 2009
Now go to clearing in menu bar Reset cleared item
Click on Reset and Reversal
Reversal reason - A8 (Check bouncing)
Now go to FBL5N check the customer status it will again shown as an open item.
TAX ON SALES AND PURCHASES

Tax on Purchase
Add
Add
Add
Purchase Value
4 % Input Tax
10% Surcharge on tax
3% Education cess on surcharge
Total Purchase invoice value
- 100000
- 4000
400
12
=
104412
Step 1: Go to FS00 Create the following GL

1) Input Tax Account
- Under Liabilities
2) Output tax Account - Under Liabilities
3) Surcharge
- Under Liabilities
4) Education cess
- Under Liabilities
5) Purchase Account
- Under Expenses
6) Sales Account
- Under Incomes
GL account - 100015 (Input Tax)
Company code TAST
Account Group Liabilities
Select Balance sheet account
Short text Input Tax
Long text Input Tax account
Activate only balance in local currency
Tax - * (All tax type allowed)
Activate line item display
Sort key 001
Note: Just like create Output tax, Surcharge, Education cess
Select Purchase account and click on change field
Tax category - *
Activate Post without tax allowed
Note: Just like change the Sales account also
Tax Account key Creation (OBCN)
Path: Spro Img Financial Accounting (new) Financial accounting global settings
Tax on sales/purchases Basic settings Check and change settings for tax processing
A) Process - INT
Description Input Tax
B)
C)
D)
F)
G)
Tax type 2 (input tax)

Posting indicator 2 (separate line item)
Process - INS
Description Surcharge
Process - INE
Description Education cess
Process - OUT
Description Output Tax
Tax type 1 (output tax)
Process - OUS
Description Surcharge
Process - OUE
Description Edu-cess
Press come back three times
Taxes
Input tax
Surcharge
Education cess
Output tax
Surcharge
Education cess
Account key
INT
INS
INE
OUT
OUS
OUE
Create Condition types

Tax on sales/purchases Basic settings Check calculation procedures
Double click on define condition type
Click on position
(tick mark)
Condition type MWVS (Input tax Condition type)
Select MWVS Condition type
Click on copy as (F6)
Now change the condition type in to INTX Input Tax
Click on position
(tick mark)
Now change the condition type in to INTS Surcharge
Click on position
(tick mark)
Now change the condition type in to INTE Education cess
Click on position
(tick mark)
Condition type MWAS (Output tax Condition type)
Select MWAS Condition type
Now change the condition type in to OUTX Output Tax
Click on position
(tick mark)
Now change the condition type in to OUTS Surcharge
Click on position
(tick mark)
Now change the condition type in to OUTE Education cess
Define Tax Procedures
Path: Same
Double click on define procedures
Procedures
Description
TAXIN (Any 6 digit) Tax procedures in India
Now select TAXIND Procedures
Double click on Control data folder
Steps
Cond type
100
BASB
200
INTX
300
INTS
400
INTE
500
OUTX
600
OUTS
700
OUTE
From
To
Account key
100
200
300
100
500
600
100
200
300
100
500
600
INT
INS
INE
OUT
OUS
OUE
Assign Country to Calculation Procedures(OBBG)

Tax on sales/purchases Basic settings Assign Country to Calculation Procedures
Click on Position
Country IN
Procedures TAXIN
Come back
Define Tax Codes (FTXP)
Create the following Tax codes
(any) A1 = Input tax @ 4% + Surcharge @10% + Education cess @ 3%
A2 = Input tax @ 0% + Surcharge @ 0% + Education cess @ 0%
A3 = Out tax @ 4% + Surcharge @10% + Education cess @ 3%
A4 = Out tax @ 0% + Surcharge @ 0% + Education cess @ 0%
Note: Like we can create any number of tax
Tax on sales/purchases Calculation Define tax code for sales and Purchase
1)
Country IN
Tax code - A1
Press enter key
Tax code A1 - Input tax @ 4% + Surcharge @10% + Education cess @ 3%
Tax type V (Input Tax)
Press enter key
Assign the 4, 10, 3 in Tax % Rate dailar box
2)
Country IN
Tax code - A2
Press enter key
Tax code A1 - Input tax @ 0 + Surcharge @ 0% + Education cess @ 0%
Tax type V (Input Tax)
Press enter key
3)
Country IN
Tax code - A3
Press enter key
Tax code A1 - Output tax @ 4% + Surcharge @10% + Education cess @ 3%
Tax type A (output Tax)
Press enter key
4)
Country IN
Tax code - A4
Press enter key
Tax code A1 - Output tax @ 0 + Surcharge @ 0% + Education cess @ 0%
Tax type A (Output Tax)
Press enter key
Define Tax Account (OB40)

Tax on sales/purchases Posting Define tax Accounts
1)
2)
Double click on TIN (Input tax account key, Transaction key)

Click on Tax code check box
Click on save
Click on Posting key tab
Debit 40
Credit 50
Click on save
Tax code
Account
A1
Input Tax Account
A2
Input tax Account
Double click on TIS
Click on save
Debit 40
Credit 50
Click on save
3)
4)
5)
6)
Tax code
Account
A1
A2
Double click on TIE
Click on save
Debit 40
Credit 50
Click on save
Tax code
Account
A1
Input Edu-cess Account
A2
Input Edu-cess Account
Double click on TOT (Output tax account key, Transaction key)
Click on save
Debit 40
Credit 50
Click on save
Tax code
Account
A3
Output Tax Account
A4
Output Tax Account
Double click on TOS
Click on save
Debit 40
Credit 50
Click on save
Tax code
Account
A3
A4
Double click on TOE
Click on save
Debit 40
Credit 50
Click on save
Tax code
Account
A3
Output Edu-cess Account
A4
Output Edu-cess Account
Postings
Note: Before going to post any tax you have to go to OBBG and check and assign your tax
procedures code to the country)
When tax is include in invoices
A)
Purchase 50000 goods from vendors on 01-05-2009

+ 10% surcharge + 3% education cess is included
Now in this 50000 4% input tax
Go to F-43 Post purchase invoice

Document date 01-05-2009
Type KR
Company code TAST
Document header text Purchase invoice
Post key 31
Press enter key
Amount 50000
Business area TAMU
Activate Calculate tax
Text Purchase invoice with tax
Post key 40
Press enter key
Amount 50000
Tax code A1
Text Purchase invoice posting
Press enter key and Simulate and Save
Note: When we simulate at the time result will be shown in this way
40 Purchase account 50000
31 Vendor Account 47887
40 Input Tax account 1915
40 Input Surcharge 192
40 Input Eud-cess- 6
B)
Sold 100000 Goods to customer on 01-05-2009 (Now in this 100000 4

% Output tax, + 10% surcharge + 3% Edu-cess is included)
Go to F-22 Post sales invoice

Type KR
Company code TAST
Document header text Sales invoice
Post key 01
Press enter key
Amount 100000
Business area TAMU
Text Sales invoice with tax
Post key 50
Account Sales Account
Press enter key
Amount 100000
Tax code A3
Text Sales invoice posting
Tax Calculated on Net Amount (Tax amount excluded)
Path: Sap easy Access Accounting Financial Accounting General Ledger
Environment User Parameters Editing option (FB00)
Activate Calculate tax on net amount
Click on Save
C)
Purchase 50000 Goods from Vendor on 01-06-2009 (Calculate 4% Input tax + 10%
Surcharge + 3% Edu-cess on this 50000) (Tax amount Excluded)
Go to F-43 Post purchase invoice

Type KR
Company code TAST
Document header text Purchase invoice
Post key 40
Account Purchase account
Press enter key
Amount 50000
Tax code - A1
Text Purchase invoice with tax
Post key 31
Press enter key
Amount 50000
Business area TAMU
Text Purchase invoice posting
Note: When we simulate at the time result will be shown in this way
40 Purchase account 50000
31 Vendor Account 52206
40 Input Tax account 2000
40 Input Surcharge 200
40 Input Eud-cess- 6
D)
Sold 100000 Goods to customer on 01-05-2009 (Now in this 100000 4

% Output tax, + 10% surcharge + 3% Edu-cess is excluded)
Go to F-22 Post sales invoice

Type KR
Period 02
Company code TAST

Currency INR
Document header text Sales invoice
Post key 50
Account Sales account
Press enter key
Amount 100000
Tax code A3
Text Sales invoice with tax
Post key 01
Press enter key
Amount 100000
Business area TAMU
Text Sales invoice posting
Note: Post this way only. If you dont want to calculate the tax on net amount go to (FB00)
Editing option and deactivate the Calculate tax on net amount check box
WITHHOLDING TAX
Withholding Tax (Tax Deduction at Source)
A kind of tax (Income Tax in India) which is normally deducted (at source) at the beginning
of the value flow. The amount so deducted (withheld) is paid to the tax authority on behalf of
the person who has been subjected to the tax. SAP support both Classic Withholding Tax and
Extended Withholding Tax. The extended withholding tax allow assigning of more than one
withholding tax type to business partner and is used in countries like Argentina.
1) TDS on Rent Account
- Under liabilities
2) Surcharge on TDS
- Under liabilities
3) Education-cess
- Under liabilities
Define withholding tax countries
Path: Spro Img Financial Accounting new Financial Accounting global settings
Withholding Tax Extended withholding Tax Basic settings Check withholding tax
countries
Country
Withholding tax Country
IN
IN
Press enter key
Come back wise.
Note: If this country is already exist no need to define again
Define Withholding Tax key
Path: Same
Country key IN (Tick mark)
Description
INDIA
Official key
Name
194I
Rent
Come back wise
Note: If this key is already exist no need to define again
Check incomes types
Path: Same
Country key IN
(Tick mark)
Income type
Text
0001 (any code)
Rent
Note: If this incomes type is already exist no need to define again
Define business place
Its nothing but Where from we are going to submit our tax (Tax office address)
Path: Same as up to Basic settings India Define business place
Company code
Name
TAST
Tax Office
Click on address field
Fill your tax office address where we want to submit our tax returns
Click on save
Come back wise
Assign Factory calendar to business palce
Path: Same
Company code
Factory calendar (F)
TAST
01 (std cland)
Come back wise
Rule
Day before
Maintain tax due dates

Path: Same
Country
Official key
IN
194 I
Press enter key
Number of days
7
Come back wise
Define Withholding Tax type for Invoice posting (monthly payment)
Path: Same as up to extended withholding tax Calculation withholding tax type
Define withholding tax type for invoice posting
Country IN (Tick mark)
1) Withholding tax type T1 (Any two digit)
Description TDS on Rent
Select Gross amount radio botton
Select Per year, starting with month 04 (april)
2) Withholding tax type T2
Description Surcharge on TDS
Description Edu-cess on Surcharge
Define Withholding tax type for Payment posting
Path: Same
Country IN
Description TDS on Rent amount Adv
Description Surcharge on TDS Adv
Description Edu-cess on Surcharge Adv
Define Withholding Tax code
Path: Same as up to calculation withholding tax code Define withholding tax code
1)
2)
3)
4)
5)
Country IN
Withholding tax type T1
Withholding tax code T1
Official withholding tax key 194 I
Description TDS on Rent
Percentage subject to tax 100 (Overall rent amount)
Post indicator 1
Withholding tax rate 10
Description Surcharge on TDS
Percentage subject to tax 100
Post indicator 1
Description Edu-cess on Surcharge
Post indicator 1
Withholding tax rate 0,03
Description TDS on Rent Adv
Percentage subject to tax 100 (Overall rent amount)
Post indicator 1
Description Surcharge on TDS Adv
Post indicator 1
Description Edu-cess on Surcharge Adv
Post indicator 1
Withholding tax rate 0,03
Maintain Surcharge Calculation method
Path: Same as up to Calculation India Surcharge Maintain surcharge calculation
method
Click on position
Company code TAST
Click on surcharge check box in front of your company code
Click on save
Come back
Maintain Surcharge on Tax code
Path: Same
Country
Withholding tax type
IN
T2
IN
T5
Come back wise
Withholding tax code

T2
T5
Maintain Surcharge Rate

Path: Same
Company code
Withh tax type
TAST
T2
TAST
T5
Come back wise
Withh tax code

T2
T5
Surcharge rate
1
1
Assign withholding tax type to company code

Path: Same as up to extended withholding tax Company code Assign with holding tax
type to company code
Company code - TAST
Vendor data
Activate with holding Tax agent
Validity period
Withholding tax obtained from- 01-04-2009
Obtained to withholding until 31-03-2010
W/tax number - AP12WI
Note: Just like assign remaining withholding tax type (T2, T3, T4, T5, T6) to company code
Activate extended withholding tax
Path: Same
Click on position
Company code TAST
Activate the extended withholding check box in front of your company code
Click on Save (tick mark)
(tick mark)
Come back (tick mark)
Define account for withholding tax to be paid over
Path: Same as up to extended withholding tax Posting Accounts for withholding tax
Define accounts for withholding tax to be paid over
Chart of accounts CHAC (tick mark)
Activate Debit / Credit
Activate Withholding tax code
Activate Withhold tax type
Click on save
Withholding tax type
Debit
T1
T1
TDS on Rent a/c
T2
T2
Surchage on TDS a/c
T3
T3
Edu-cess on Surch
T4
T4
TDS on Rent a/c
T5
T5
Surchage on TDS a/c
T6
T6
Edu-cess on Surch
Vendor Account Creation (FK01) (Land Lord)
Go to FK01 Create Vendor
Company code TAST
Account Group TASV
Press enter key
Fill Address
Credit
TDS on Rent a/c
Surcharge on TDS a/c
Edu-cess on Surcha
TDS on Rent a/c
Surcharge on TDS a/c
Edu-cess on Surcha
Press three times Enter key
Reconciliation Account Sundry creditors
Sort key 012
Cash management Group A1
Payment terms 0001
Tolerance group TITV
Press two times enter key
Withholding tax Account
Withholding tax country - IN
Withholding type
T1
T1
T2
T2
T3
T3
T4
T4
T5
T5
T6
T6
Press enter key Six time and Save
Liable
Activate check box
Activate check box
Activate check box
Activate check box
Activate check box
Activate check box
Rent posting Postings trough F-43 or FBD1 (Rent Posting through Recurring
Documents)
1) TDS on Rent invoice posting
Note: Go to FB00 or Edit option for deactivate net amount posting
Go to F-43
Type KR
Company code TAST
Period 02
Currency INR
Document header text Vendor Invoice
Post key 31
Account Vendor Account (Building owner)
Press enter key
Amount 10000
Business place Give your Tax office
Business Area TAMU
Text Vendor invoice withhold tax
Post key 40
Account Rent Account
Press enter key
Remove the T4, T5, T6 Withholding tax key (tick mark)
Amount 10000
Text Vendor invoice posting
Go to FBL3N check the TDS tax , Surcharge, Edu-cess
Go to FBL1N Check the Vendor (Building Owner) account here we can see a TDS amount
value (8897) as an Open item
Go to F-53 Post the
Rent Posting through Recurring Documents
Rent Posting through Recurring Documents
Go to FBD1
Company code TAST
First run 01.04.2008
Last run 31.03.2009
Interval in month 01 (per month)
Run date 01
Documents type KR (Vendor Invoice)
Documents header text Rent invoice posting
Pst Key 31 Account Vendor Account (Building owner)
Amount 10000
Press enter key
Post key 40 Account Rent Account
Amount 10000
Buisness area - TAPU
Press enter key
Recurring documents Run Program (F.14)
In first period
processing Recurring entries Execute.
Company code TAST
Fiscal year 2008
to
30.04.2008
Press enter key
Press F8 for execute or click on execute button on the top
At the time you will get the following message
Session UBAID was created
Now Go to System in the Menu bar Services Batch input Session
2) TDS on Rent Payments Advance
Path: sap easy access Accounting Financial Accounting Accounts Payable
Documents entry Down payment (F-48)
Type KR
Company code TAST
Document header text Rent Advance
Vendor
Account - Vendor Account
Special GL A
Bank
Account - SBI Account
Business Area - TAMU
Amount - 10000
Text - Rent Advance
Press enter key
Amount 10000
Business area TAMU
Text Rent Advance
Press enter key again Press enter key Simulate Save
ASSET ACCOUNTING
Asset accounting (FI-AA)
Asset accounting is one of the sub-module in financial accounting, FI-AA is actually a subledger to take care of all business activities associated with fixed asset accounting.
The following activities are doing in the Asset Account Module
1)
Asset Acquisition
2)
Depreciation calculation
3)
Sales of assets
4)
Profit on sales of assets
5)
Loss on sales of assets
6)
Assets retirements
7)
Transfer of assets
8)
Assets under construction
Depreciation
This is the reduction in the book value of a fixed due to its usage over a period of time. The
depreciation can be calculated manually (unplanned depreciation) or automatically (planned
and special depreciation) in SAP system.
Depreciation method
There are two method commonly using for depreciation calculation
Straight line method: in this method depreciation is calculated in every year on the asset
acquisition values.
Diminishing balance method: here depreciation is calculated every year on the asset net book
value. Its also called written down method.
As per companies act straight line method is using for depreciation calculation. Diminishing
balance method we are using for income tax purpose.
Depreciation key
The depreciation key used in calculation of depreciation value, it contain all the controlled
parameters including the depreciation method for each of areas, for automatic calculation of
depreciation and interest.
How we calculate the asset retirement value or scraping value?
After completion of the asset life period what are the remaining final net book value of the
asset that will be treated as asset retirement value or scraping value.
What are the major changes when we transfer the asset?
The major change is that we have to change asset life period at the same time depreciation
start date.
Depreciation document posting
When ever we calculating the depreciation on the time the system automatically post one
depreciation documents
Depreciation account Dr
To Accumulated depreciation account
For posting depreciation documents we are using a separate documents type called AF
Chart of Depreciation
A list of depreciation areas along with the rules for evaluation of fixed asset that is valid in a
country or economic area. Each company code needed to assigned to one chart of
depreciation and more than one company code can work with same chart of depreciation.
Copy of chart of depreciation settings (EC08)
Path: Spro Img Financial accounting new Asset accounting Organizational
structure Copy reference chart of depreciation / depreciation area
Double click on copy reference chart of depreciation areas
Click on copy as
From chart of depreciation -1IN (Sample chart of depreciation)
To chart of depreciation - CHDP (Any code)
Click on tick mark three times
Come back
Double click on specify description of chart of depreciation
Click on position
Chart of depreciation CHDP
Now change the description in to chart of depreciation India
Click on save and come back
Double click on copy/delete depreciation areas
Now select the following areas
20, 30, 32, 41, 51 depreciation areas
Click on delete field
Come back
Assign tax code for non-taxable transaction (OBCL)
Path: spro img financial accounting new financial accounting global settings tax
on sale/purchase posting assign tax code for non taxable transaction
Click on position
Company code TAST
Input tax
T2
(0%)
Output tax
T4 (0%)
Assign chart of depreciation settings keys to company code (OAOB)
Path: Spro Img Financial accounting new Asset accounting Organization
structure Assign chart of depreciation to company code
Click on Position
Company code TAST
Chart of Depreciation CHDP
Specify account determination
structure Asset class Specify account determination
Account determination
D1LA (any)
D1BU
D1PL
D1MA
D1FU
D1AU
Come back wise
Name of account determination

Land
Building
Plant
Machinery
Furniture
Asset under construction
Create screen layout rules

Path: Same
Select 1000, 1100, 2000, 2100, 3000, 4000 from screen layout rules
Click on copy as and we have to change in this following manner
Screen layout rules
Name of screen layout rules
D1LA
Land
D1BU
Building
D1PL
Plant
D1MA
Machinery
D1FU
Furniture
D1AU
Asset under construction
Come back wise
Define number range intervals (AS08)
Path: Same
Company code TAST
No
From No
To No
01
1
1000
Come back wise
Asset classes
It is a classification of fixed asset from the business and legal point of view. The asset classes
hold the control parameters and default values for depreciation calculation and other master
data. Each asset master record should be assigned to one asset class.
Define asset classes (OAOA)
structure Asset class
Create the following asset classes
1) Asset class for land
2) Asset class for building
3) Asset class for plant
4) Asset class for machinery
5) Asset class for furniture
6) Asset class for Asset under Construction (AuC)
A)

Asset class D1LA
Short text Asset class for Land
Account determination D1LA
Screen layout rules D1LA
Number range 01
Press f8 for next entry
B)
Asset class D1BU

Short text Asset class for Building
Account determination D1BU
Screen layout rules D1BU
Number range 01
C)
Asset class D1MA

Short text Asset class for Machinery
Account determination D1MA
Screen layout rules D1MA
Number range 01
D)
Asset class D1PL

Short text Asset class for Plant
Account determination D1PL
Screen layout rules D1PL
Number range 01
E)
Asset class D1FU

Short text Asset class for Furniture
Account determination D1FU
Screen layout rules D1FU
Number range 01
F)
Asset class D1AU

Short text Asset class for Asset under Construction
Account determination D1AU
Screen layout rules D1AU
Number range 01
Status of AUC
Select line item settlements
GL Account creation for Asset accounting (FS00)

1) Land
2) Building
3) Plant
4) Machinery
5) Furniture
6) Asset under Construction
7) Accumulated depreciation Account
9) Loss on sale of assets account
10) Asset Retirement
11) Sale of Assets
12) Profit on sale of asset
8) Depreciation Account
separate
- Under Fixed Assets

Under Liabilities
- Under General expenses
- Under General Incomes
- Under Depreciation - Expenses (Create
GL for each Assets)
Go to FS00 create the following GL Accounts

Company code TAST
Click on create field tab
A/c Group Assets
Select balance sheet account
Short text Land
Long text Land
Tax category - *
Activate posting without tax allowed
Reconciliation account for account type Assets
Sort key 001
Just like create the Building, Plant, Machinery, Furniture, AuC Accounts
7) Accumulated Depreciation Account
Company code TAST
Click on create field tab
A/c Group Liabilities
Select balance sheet account
Short text Accumulated Depreciation
Long text Accumulated Depreciation Account
Reconciliation account for account type Assets
Sort key 001
Create 8- Depreciation Account, 9- Loss on sale of assets account, 10- Assets Retirement
Account just like previous expenses account ( field status group G001)
Create 11- Sale of Assets Account, 12- Profit on Sale of Assets account under incomes and
assign the field status group G029 (Revenue Account)
Integration with GL (AO90)
Path: Spro Img Financial accounting new Asset accounting Integration with GL
Assign GL account
Select your chart of account CHAC
1) Double click on account determination folder
Click on position
Account determination D1LA
Now select the D1LA account determination
Double click on balance sheet account folder
Acquisition acquits and production cost Land account
Clearing the account revenue from asset sale Sale of asset account
Gain from asset sale Profit on sale of assets account
Loss from sale of assets Loss on sale of assets account
Click on position
Account determination D1AU
Select account determination D1AU
Double click on Balance sheet account
Acquisition acquits and production cost Asset under Construction account
Click on position
Account determination D1BU
Now select D1BU account determination
Double click on balance sheet account
Acquisition acquits and production cost Building account
Loss made on asset retirement Asset retirement account
Clearing the account revenue from asset sale Sale of assets accounts
Gain form assets sale Profit on sale of assets account
Loss from asset sale Loss on sale of asset account
Double click on depreciation folder
Ordinary Depreciation account assignment
Accumulated depreciation account for ordinary depreciation Accumulated depreciation
Account
Expenses account for ordinary depreciation Depreciation account
Click on position
Account determination D1PL
Now select D1PL account determination
Acquisition acquits and production cost Plant account
Note: Remaining account will be same like Building account
Click on position
Account determination D1MA
Now select D1MA account determination
Acquisition acquits and production cost Machinery account
Note: Remaining account will be same like Plant account
Click on position
Account determination D1FU
Now select D1FU account determination
Acquisition acquits and production cost Furniture account
Note: Remaining account will be same like Plant account
Specify posting key for asset posting (OBYD)

Path: Same
Debit 70
Credit 75
Come back wise
Assign Input tax indicator for Non taxable Acquisition (OBCL)
Path: Same
Click on position
Company code
TAST
Input tax code

A2
Output tax code

A4
Depreciation settings
Create the following depreciation key
1) Straight line method @ 10 %
2) Written down value method @ 10 % (declining balance)
3) 0 % depreciation key
Path: Spro Img Financial accounting new Assets accounting Depreciation
Valuation method Depreciation key Calculation method
Define Multilevel method (AFAMS)
1) Click on new entries
Multi level method STM Straight line method @ 10 %
Validity start
- From ordinary depreciation start date
Double click on levels folder
Acq year
Year
Period
Base value
9999
999
12
01
(any year)
(life end)
Percentage
10

Multilevel method WDV Written down value method @ 10 %
Validity start
Acq year
9999
(any year)
Year
999
(life end)
Period
12
Base value
24
(net book value)
Percentage
10
Multilevel method 0DP 0% depreciation method
Validity start
Acq year
Year
Period
Base value
9999
999
12
01
(any year)
(life end)
Percentage
0
Maintain Periodic control method (AFAMP)

Path: same
Peri cont mthd
Descr
006 (any)
Perd contrl mthd
Come back wise
Acqu
06
Add
06
Retire
08
Transfer
08
Maintain depreciation key (AFAMA)

Path: Spro Img Financial accounting new Assets accounting Depreciation
Valuation method Depreciation key Maintain depreciation key
Depreciation key STM Straight line method @ 10 %
Periodic control according to fiscal year (click tick mark)
Depreciation to the day (click tick mark)
Double click on assignment of calculation method folder
Depreciation type ordinary depreciation
Phase From the date of depreciation
Base method 0014 (% method)
Prd control 006
Multi level method STM
Class Straight line depreciation
Depreciation key WDV Written down value method @ 10 %
Prd control 006
Multi level method WDV
Class Declining balance depreciation
Depreciation key 0%DP 0% depreciation
Prd control 006
Multi level method 0DP
Class Other depreciation
Now select 0% depreciation key, Straight line depreciation key, Written down value key
Click on Activate tab (click on tick mark)
Click on save
Come back
Note: When ever we want to create any depreciation key follow the above procedures
Determine Depreciation areas in the asset class (OAYZ)
Depreciation Layout
There are two type depreciation layout, these layout contain the depreciation key fields in
asset master data.
1000 Layout
This 1000 Layout contains the main assets depreciation fields.
2000 Layout
This layout contains the main assets and sub-assets depreciation key in asset master data.
Path: Spro Img Financial accounting new Asset accounting Valuation
Determine depreciation areas in the asset class
1) Click on position
Asset class D1LA
(click on tick mark)
Now select the D1LA asset class
Double click on asset depreciation areas folder
Remove tick mark and deactivate check box
Assign 1000 in layout column
Areas
Depr area
Deact
Depr key
01
Book Depre Deactivate check box
0DP
15
Tax balc sheet Deactivate check box
30
Group GBP Deactivate check box
0DP
31
Group USD Deactivate check box
Press enter key
Assign the 0% depreciation key in the depreciation key column
Double click on asset classes folder
2) Click on position
Asset class D1AU (click on tick mark)
Now select the D1AU asset class
Double click on depreciation areas folder
Remove tick mark and deactivate check box
Assign 1000 in layout column
Press enter key
Assign the 0% depreciation key in the depreciation key column
Layout
1000
1000
1000
1000
Note: Assign the Straight line depreciation key for Building and Furniture class. Depreciation
Layout 1000
Assign Written down value method depreciation key for Plant, Machinery classes and
assign
Depreciation layout 2000
Depreciation documents type number ranges settings (OBA7)
Double click on AF document type
Company code TAST
Click on change intervals
No
Year
From No
04
2008
40001
To No
50000
Ext No
Activate check box
Define screen layout in asset master data

Path: Spro Img Financial accounting new Asset accounting Master data
Screen layout Define screen layout for asset master data
Double click on Define screen layout for Asset master data
Click on position
Screen layout D1LA (click tick mark)
Now select D1LA layout
Double click on logical field group folder
Now select 3- Time dependent data tab
Double click on field group rules folder
Select cost centre as an optional entry
Click on save.
Double click on screen layout folder
Note: Now select each screen layout D1BU, D1PL, D1MA etc and keep cost center as an
optional entry and just check the remaining tabs and fields.
Come back wise
Define screen layout for asset depreciation areas (AO21)
Path: Same
Now select 1000 layout
Double click on field group rules
Just check the fields
Double click on screen layout
Select 2000 layout
Double click on field group rules
Just check the fields
Come back wise
Main Assets Creations (AS01)
Path: Sap easy access Accounting Financial Accounting Fixed Assets Assets
Create Assets
1) Assets Class D1MA
Company code TAST
Number of similar assets -1
Click on Master data tab
Description Machines
Asset main number text Machines
Click on time dependent data tab
Business area TAMU
Click on depreciation area tab
Assign
Use life
Depreciation start
10
Give the depreciation date
10
Give the depreciation date
Note: just like Machines you can create the main asset what ever you want
.
If you want to Change the asset master data go to AS02 and go to AS03 for display
Sub-Assets Creation (AS11)
Create the Motor sub-asset under the Machines
Create sub-number Assets
Assets 1 (Machinery)
Company code TAST
Number of similar sub-numbers 1
Click on master data tab
Change the description in to Motor
Click on depreciation area
Change the use life in to 5 years
Assets Postings
1) Asset Acquisition (Purchase) (F-90)
Entry
Asset account Dr
To vendor account
Posting keys
Debit key 70
Credit key - 31
Transaction
Purchase the following assets from vendors on 01-04-2009
Machinery 100000
Furniture 100000
Motor 50000
Path: Sap easy access Accounting Financial Accounting Fixed Assets Posting
Acquisition External acquisition with vendor (F-90)
Document date 01-04.09
Type KR
Post date
- 01-04.09
Period 01
Document header text Asset acquisition
Post key 31
Press enter key
Amount - 250000
Business area TAMU
Text Asset purchase
Post key 70
Account Machines
Transaction type 100 (External Asset Purchase)
Press enter key
Amount 10000
Text Machines Purchase
Post key 70
Account Furniture account
Transaction type 100
Press enter key
Amount 100000
Text Furniture Purchase
Post key 70
Account Motor account
Com code TAST

Currency INR
Transaction type 100
Press enter key
Amount 50000
Text Motor Purchase
Press enter key Simulate and Save.
Note: Transaction type : In this asset account when ever we are posting the asset transaction
we should assign the transaction type. Through this transaction type the data is transferred to
Asset history sheet.
Display of Asset explorer (AW01N)
Asset explorer is nothing but the reporting view of the asset. There we can view the total
history of the assets.
Assets explorer
Company code TAST
Assets Machines Account
Fiscal year 2009
Press enter key and check all the tabs
2) Depreciation Run (AFAB)
When ever we want to calculate the depreciation run this program
Path: Sap easy access Accounting Financial Accounting Fixed Assets Periodic
processing Depreciation run Execute
Company code TAST
Fiscal year 2009
Posting period 01 (first month)
Select Planned posting run radio botton
Activate Test run
Click on yes
Now you will get the following message
Test run completed successfully
A documents was created
Come back
Deactivate test run. Now go to program in menu bar execute in Background
Output device LP01 (tick mark) (tick mark)
Click on immediate tab
Click on save
Display of depreciation documents (FB03)
Go to FB03 for documents display check the latest documents in AF documents type.
Display of depreciation status in Asset explorer
Go to AW01N for Assets explorer
Company code TAST
Assets Machines Account
Fiscal year 2009
Click on posted value tab
Scrolled down screen and check the depreciation status it will be green color in the first
period
2) Sales of Assets
Step 1: Field status group settings
Go to OBC4 for field status variants. Select your fields status varints
Double click on field status variants
Double click on G029 field status
Double click on asset accounting
Keep asset retirement, asset number as optional entry and save it.
Sales of Asset Procedures (F-92)
Path: Path: Sap easy access Accounting Financial Accounting Fixed Assets
Posting Retirements Retirement with revenue With customer
Document date 01-05.2009
Type DR
Posting date - 01-05.2009
Period 02
Document header text Sale of Furniture
Post key 01
Press enter key
Amount 100000
Business area TAMU
Text Sale of Furniture
Post key 50
Account Furniture Account
Transaction type 210 (Retirement with revenue)
Press enter key
Amount 10000
Text Sale of Furniture
Click on (Tick mark) Asset retirement
Press enter key
Now we will get additional box
Asset Furniture Account
Asset value date 01-05-2009
(tick mark) Complete retirement
(tick mark)
Simulate and Save.
Asset Retirement (ABAVN)
Com code TAST

Currency INR
It will be on life period end of the assets

Retirements Asset retirement by scrapping
Asset Asset account
Text - Asset retirements
Click on simulate (F9) field
Click on save
4) Transfer of Assets (ABUMN)
Transfer Transfer within company code
Asset Machinery Account
Text - Asset Transfer
Click on New Asset radio botton
Click on Master Data tab
Business Area TAMU (Transferring to Business area) (tick mark)
Click on depreciation areas tab
Assign the Use life Dpre start date
10
01-05-2009
Asset Report
Path: Sap easy access Accounting Financial Accounting Fixed Assets
Information system Report on Asset account
Check the all reports
Specify interval and Posting rules (OAYR)
Path Spro Img Financial account new Asset account Asset account
Organizational structure Specify intervals and Posting rules
Click on Position
Company code TAST
Select Company code
Double click on posting rules folder
Select what you want
Asset under Constructions - AuC
Go to AS01 Create the Building Assets
Create Assets (AS01)
Assets Class D1AU (Assets class for AuC)
Company code TAST
Number of Similar assets 01
Click on master data tab
Description Assets under construction
Assets main number text AuC
Click on time-dependent data tab
Business area - TAHY
Click on depreciation area tab
Assign use life 1 year
AUC Postings (F-90)
Purchase the following material for AUC assets from a vendor on 30-04-2009
Cements 50000
Iron 50000
Path: Sap easy access Accounting Financial Accounting Fixed assets Posting
Acquisitions External acquisition With vendor
Type KR
Company code TAST
Period 01
Currency INR
Documents header text Assets Acquisitions
Post key 31
Press enter key
Amount 100000
Business area TAMU
Text Asset acquisitions
Post key 70
Account AUC
Tttype 100
Press enter key
Amount 50000
Text Cement Purchase
Post key 70
Account AUC
Tttype 100
Amount 50000
Text Iron Purchase
Press enter key Simulate and Save
Settings in IMG
Path: Spro Img Financial Accounting new Assets accounting Transaction
Capitalization of Assets under construction Define / Assign settlements profiles
Double click on Define Settlements profile (OKO7)
Click on Position
Settlements profile AI (Settlements Assets under Construction)
Double click on A1 Settlements profile
Valid Receiver
Fixed Assets Settlements required
Click on Save
Come back
Double click on Assign Settlements profile to company code (OAAZ)
Click on position
Company code TAST
Settlements profile
AI
Come back
(Tick mark)
Capitalization Procedures (AIAB)

Capitalize assets under construction Distribution
Company code TAST
Assets - AUC
Select both line item
Click on enter tab
Category
Settlements Receiver
FXA
Building
Press enter key
Comeback and Save
Click on Settlements tab
Company code TAST
Assets AUC
Assets value date 30-04-09
Period 12
Text
Activate Test run
Come back and Deactivate Test run and again Press F8 for execute
Note: Before going to Capitalize Procedures we should Create Building Assets in AS01
CROSS COMPANY CODE TRANSACTION

A single transaction affecting more than one company code is called cross company code
posting (for example centralised payments for procurements). The system creates the a
documents for each companies involved in the cross company code posting.
Inter company code transaction
Paid outstanding expenses 10000 on behalf of TATA MOTORS
Entry in the TATA STEEL
TATA Motors Account Dr
To Bank Account
Entry in the TATA MOTORS
Outstanding expenses Account Dr

To TATA Steels Account
Creation of TATA Motors company with reference of TATA Steels (EC01)
Path: Spro Img Enterprise structure Definition Financial Accounting Edit,
Copy, Delete, Check company code
Double click copy
From company code TATA Steel
To Company code TATA Motors (Tick mark)
Click on yes
Click on No (Tick mark) (Tick mark) (Tick mark)
Click on (Tick mark)
Comeback
Double click on Company code data
Click on Position
Company code TAMT
(Tick mark)
Double click on company code
Change the company name in to TATA Motors
Comeback twise
(Tick mark)
Assign Company code to Company

Company code
Company
TAMT
TATAGR
General Ledger Account Creation in TATA Steel Company
1- TATA Steel making the payments on behalf of TATA Motors in this case the following GL
Account are maintaining in the in TATA Steel Company
1- TATA Motors Account - Under Assets
2- Outstanding expenses Account Under liabilities
Go to FS00
1- TATA Motors Account
GL Account TATA Motors Account
Company code TAST
Select Balance sheet Account item
Short text TATA Motors Account
Long text TATA Motors Account
Activate Line item display
Sort key 001
Click on Create, Bank, Interest tab
Field Status group G001
Activate Post automatically
2- Outstanding expenses Account Under liabilities (Same as above)
General Ledger Account Creation in TATA Motors Company
1- GL Account in TATA Motors Company
1- TATA Steel Account - Under liabilities
2- Outstanding expenses Account Under liabilities
Go to FS00
1- TATA Steel Account
GL Account TATA Steel Account
Company code TAST
Select Balance sheet Account item
Short text TATA Steel Account
Long text TATA Steel Account
Activate Line item display
Sort key 001
Click on Create, Bank, Interest tab
Field Status group G001
Activate Post automatically
2- Outstanding expenses Account Under liabilities (Same as above)
Create Cross company code transaction (OBYA)
Path: Spro Img Financial Accounting (new) General ledger accounting (new)
Business transaction Prepare cross company code transaction
Company code 1 TAST
Company code 2 TAMT (Tick mark)
Company code 1
Receivable
Debit posting key 40
Account debit TATA Motors Account (Asset Account) (TATA Steel GL)
Payable
Credit posting key 50
Account credit TATA Motors Account (Asset Account) (TATA Steel GL)
Company code 2
Receivable
Debit posting key 40
Account debit TATA Steel Account (Liability Account) (TATA Motors GL)
Payable
Credit posting key 50
Account credit TATA Steel Account (liability Account) (TATA Motors GL)
Documents settings
Go to OBA7 for documents types
Double click on SA Documents type
Activate Inter company code posting in control data
Click on Save
Documents Postings
Go to F-02
Type SA
Company code TAST
Period 06
Currency INR
Documents header text Outstanding expenses paid
Posting key 50
Account Bank Accounts (TAST GL)
Text Outstanding expenses paid on behalf TATA Motors
Press enter key
Amount 10000
Text - +
Press enter key
Posting key 40
Account Outstanding expenses account (TAMT GL)
New Company code TAMT
Amount 10000
Business area TMPU
Text - Outstanding expenses paid
Simulate the Documents and Save
Display Cross company code (FBU3)
Documents Cross company code Display
Cross company code no
Press enter key
YEAR ENDING ACTIVITIES

Balance Carry forward
GL Balance Carry forwards
processing Closing Carry forwards Balance Carry forwards (new) (FAGLGVTR)
Ledger OL
Company code TAST
Carry forwards to fiscal year 2009
Activate Test run
Click on balance sheet Account tab
Check the Assets and Liabilities balances
Come back
Click on Retained earnings tab
Check the balances
Come back twise
Deactivate Test run
AR / AP Balance Carry forwards
Path: Sap easy access Accounting Financial Accounting Account Receivables
Periodic processing Closing Carry forwards Balance Carry forwards (F.03)
Company code TAST
Carry forwards to fiscal year 2009
Activate Select customers
Customers - * (For all)
Activate Select Vendors
Vendors - *
Activate Test run
Come back
Deactivate Test Run and Press F8 for execution
Fixed Asset Balances Carry forwards
Fiscal year closing
processing Year end Closing Execute (AJAB)
Company code TAST
Fiscal year to be closed 2009
Activate Test Run
Click on Yes
Come back
Deactivate the test run and again Press F8 for execute
Open a new Fiscal year
processing Fiscal year change (AJRW)
Company code TAST
New Fiscal year 2010
Activate Test run
Click on Yes
Come back
Deactivate the test run and again Press F8 for execute
Change fiscal year in Open and Close Posting Period
Go to OB52 for open and close Posting period
Select posting period variants TEOP
Change the fiscal year in to 2010
Documents type Number Range settings
Go to OBA7
Copy of number range in 2010 from 2009
Documents Documents number range Documents in entry view Copy to fiscal year
Company code TAST
Number range number - *
Source fiscal year
To Fiscal year 2009
Target Fiscal year 2010
Come back
Opening balance posting
Step1: Go to FS00 Create all GL Accounts
Step2: Opening balance templates preparation
Reference documents Account assignments model (FKMT)
Acct Assignment model TAST Rent (Give your Account Assignment)
Click on create field (F5)
Currency INR
Click on line item field
PK
Company code
40
TAST
50
TAST
Come back wise
GL
20007
10002
Business area
TAMU
TAMU
Ammount
100000
100000
Step3: Opening Balances Posting in GL

Go to F-02
Type - SA
Period 01
Document header text Opening balances posting
Click on acct assignment model - TAST Rent
Save it
Company code TAST

Currency INR
MONTH ENED ACTIVITIES

Change the period in open and Close Posting period
Recurring document run Program
Interest calculation run program
Depreciation run program
Manual Clearing
FINAL PREPARATION AND REPORTING

Display of Trail Balance (S_ALR_87012310)
Information system General ledger report Account balances Korea Trial Balance
Company code TAST
GL Account *
Fiscal year 2009
Financial Statements
Financial statements structure preparation (OB58)
transaction Closing Documents Define financial statements version
Financial statements version TAST (any)
Name Financial statements for TAST
Maintain language EN
Chart of Account - CHAC
Click on Financial statements item tab
Double click on Assets
Item Assets (Tick mark)
Double click on Liab+equity
Item Liabilities
(Tick mark)
Double click on Profit
Item - Profit for the year
(Tick mark)
Double click on Loss
Item Loss for the year
(Tick mark)
Double click on P+L result
Item Profit and Loss carry forwards
(Tick mark)
Now select your Financial statements version TAST
Click on create items tab
Incomes
Expenses (Tick mark)
Now select Assets
Click on select field (F9)
Now select your financial statements version TAST
Click on re-assign field (shift+F6) (Tick mark)
Now select Liabilities
Press (F9) select field
Select Assets
Click on Re-assign field
(Tick mark)
Select Profit for the year
Press F9 select field
Select Expenses
Now select Loss for the year
Select Profit for the year
(Tick mark)
Select Profit and Loss Carry forwards
Select Loss for the year
Click on Re-assign fields
(Tick mark)
Then save it
Now select Assets
Click on Assign Account tab
From Account
To Account
20001
30000
Keep (Tick mark)
Now select Liabilities
D
Tick mark
C
Tick mark
From Account
10001
Keep (Tick mark)
To Account
20000
Now select Incomes

From Account
To Account
30001
40000
Keep (Tick mark)
Now select Expenses
From Account
To Account
40001
50000
Keep (Tick mark)
Then Save it
D
Tick mark
C
Tick mark
D
Tick mark
C
Tick mark
D
Tick mark
C
Tick mark
REPORTS
Information system General ledger report Balance sheet/ Profit and Loss statements
General Actual/ Actual comparison Balance sheet/ Profit and Loss statements
(S_ALR_87012284)
GL Account
Note: If you want view the Profit and loss account assign the incomes and expenses number
ranges (30000 50000)
If you want to view the balance sheet account assign the liabilities and asset ranges (10001
20000)
Company code - TAST
Financial statements version TAST
Reporting year 2009
Select ALV Grid control
PLANNING OF FINANCIAL STATEMENTS
Open planning period
Transaction Planning Define Plan period
Post period Variants From Year
TEOP
1
2009
To
12
Year
2009
From Year
13
2009
To
16
Year
2009
Define Plan Values
processing Planning Enter data (FSE5N)
Company code TAST
Fiscal year 2009
Version - 0
Financial statement version TAST
Click on Enter tab
Press enter key
Now select Asset
Click on Planning tab
Assign 80000 in front of Machines
Note: Just like we can define the planning value for all accounts like Assets, Liabilities,
Incomes and Expenses
Report
Information system General ledger report Balance sheet/ Profit and Loss statements
General Plan / Actual comparison Actual / Plan / Actual / Actual Comparison (S-ALR_
GL Accounts - 10001
To 30000
Company code TAST
Financial statements annual report structure TAST
Come back
GL Account Structure Balances
Information system General ledger report Account Balances General Structure
account balances
(S_ALR_87012279)
GL Account - *
Financial statement version TAST
Reporting year - 2009
Company code TAST
NEW GENERAL LEDGER ACCOUNTING

Leading Ledger and non leading ledger
Following the data is given below to support the discussion above leading and non leading
ledgers
Create a new Business Area at USA
The TAST company head quarters at Delhi and branch is in United states
Indian Company TAST INDIA
Currency INR
Fiscal year April March
Indian Business Area - TAHY
USA Business area - NYK
Currency USD
Fiscal year Janu - Dece
Requirements
1- Client required a Consolidation Accounts in INR for TAST Group
2- The US company is required to fill the accounts with the ledger authority which is
required to be prepared for a period Janu-Dec With currency as USD
Here your first requirements will be fulfilled by leading ledger which is a Standard ledger
defined by SAP at client level and applicable to all the company codes at client level
Your second requirements will be completed by using non leading ledger which you can
defined at company code level with alternative fiscal year variants like in case of Janu - Dec
Some additional properties about leading ledger and non leading ledgers
1- SAP Provides leading ledgers OL
2- All new GL transaction will be stored under FAGLFLEXT data base table
3- Leading ledger managed by additional currency, Fiscal year variants and Posting
period variants assign to company code is used by leading ledgers
4- Leading ledgers is only one data in leading ledger only follow to controlling
5- We can create an number of non-leading ledgers for this non-leading ledgers we can
assign alternative currencies and fiscal year variants
Entry view and General ledger view
When new GL Accounting is active a financial accounting documents always has two views
1- The entry view
2- General ledger view
Besides the leading ledger you can also see the documents in other non leading ledgers in the
GL views
Entry views
View of how a documents appearing in the sub-ledgers like AP, AR, AA and Taxes etc.
General ledger view
View of how a documents appearing only in the General ledger
Entry view
Customer Accounts Dr
To Sales
10000
10000
10000
Purchase Accounts Dr
10000
To Vendor Accounts
10000
10000
General ledger view

Sundry Debtors Accounts Dr 10000
To Sales
Purchase Accounts Dr
10000
To Sundry Creditors Accounts
Documents number ranges for Entry view and General ledger view
Documents number ranges in entry view is a documents number which are posting in our
leading ledgers. We cannot achieve the same documents number range in to GL Views
A general ledger view can have both leading ledger view and non leading ledger views. There
for documents number range should not be kept same for both ledgers
Sometimes we can only post a document only to a non leading ledgers. There fore a separate
number range need to created for General Ledger view
All the posting in leading ledgers will be posted on the non-leading ledgers. If we want to
post the only non-leading ledgers we can do this by selecting posting levels that the ledger we
want to post.
The first currency of non-leading ledgers is always currency of leading ledgers.
Non leading ledger creation for US requirements
Ledgers Ledger Define ledger for general ledger Accounting
Ld
Ledger name
T1
Non leading ledger
Comeback wise
Total tables
FAGLFLEXT
Create New Fiscal year Variants (OB29)

Go to OB29 Create new Fiscal year Variants as Period starting from January to December
Or Assign 01 (Calendar year)
Define variants for open posting periods (OBBO)
Path: same
Variants
POPV (any 4 code)
Name

Come back
D) Open and close posting period (OB52)
Path: same
Variant
POPV
A/C typ
+
From P1
1
Year
2008
To P1
12
Year
2008
From P2
13
Year
2009
To P2
16
Year
2009

Define and Activate non ledgers
Ledgers Ledger Define and Activate non leading ledgers
Ledger T1 (Tick mark)
Cocd
Fiscal year variants
TAST
01

POPV
Documents types creation for non leading ledgers

Path: Spro Img Financial Accounting new Financial Accounting Global settings
Documents Document types Define Documents types for Entry view
Define Documents types for Entry view
Documents type T1 (Any)
Number range 44 (any) (Dummy)
Accounts type allowed
Activate Assets, Customers, Vendors, Material, GL Accounts
Control Data
Activate Negative posting Permitted
Come back wise
Define documents types for Entry view in a Ledger
Path: Same
Type
Number range
T1
88 (Any)
SA
88
DR
88
DG
88
DZ
88
KR
88
KZ
88
KG
88
AA
88
AF
88
WA
88
WE
88
RE
88
Come back twise
Note: Assign what are the documents type you had used in your system
Define Documents types for General Ledger view
Path: Same
Type
Number range
T1
89 (Any)
SA
89
DR
89
DG
89
DZ
89
KR
89
KZ
89
KG
89
AA
89
AF
89
WA
89
WE
89
RE
89
Come back wise
Define Documents Number Ranges
Documents Documents number ranges Documents in Entry view
Define Documents Number ranges for entry view
Company code TAST
Number
Year
From Number
88
2009
50001
Click on Save
Come back wise
Now close the documents in entry view
To Number
60000
Documents in General Ledger view

Company code TAST
Number
Year
89
2009
Click on Save
Come back wise
From Number
60001
To Number
70000
Documents Postings
Document posting in Leading and Non-leading Ledgers (FB01L)
Enter general ledger posting for General ledger group
Leading ledger Posting
Type SA
Period 6
Ledger Group - 0L
Document header text Telephone deposit posting
Posting key 40
Account Telephone deposit account
Amount 10000
Business area TAHY (Indian Branch)
Text Telephone deposit
Posting key 50
Amount 10000
Text Telephone deposit posting
Non-leading ledger posting
Path: Same
Company code TAST

Currency INR
Type SA
Period 6
Ledger Group T1
Document header text Telephone deposit posting
Posting key 40
Account Telephone deposit account
Amount 10000
Business area NYK (USA Branch)
Text Telephone deposit
Posting key 50
Amount 10000
Text Telephone deposit posting
Company code TAST

Currency INR
Display of New General Ledger Balances (FAGLB03)

Accounting General Ledger Balances (New)
Account number Telephone Deposit Account number
Company code TAST
Ledger 0L
Note: If we want to change the ledger click on Choose the Ledger tab and change the ledger
Real-time Integration to CO FI
It is nothing but opposite direction from CO-FI. This things not possible in previous version
Controlling Area Settings (OKKP)
Path: Spro Img Controlling General controlling Organization Maintain
Controlling area Double click on Maintain Controlling area
Controlling area TACO
Click on Details fields
Double click on Activate Components folder
Select Profit centre Accounting
Click on Save
Variants for CO-FI Real-time Integration
Ledgers Real-time integration of Controlling with Financial Accounting Define
Variants for Real-time integration
Variants for Real-time integration RELT (Any code)
Select Real-time integration Active
Select Acct Deter Active
Key date active from 01-04-2009
Documents type SA
Ledger group 0L
Text Real-time integration variants
Select Cross company code
Select Cross Business area
Select Cross Functional area
Select Cross Profit centre
Select Cross Segments
Select Cross Funds
Select Cross-Grant
Comeback wise
Assign variants for Real-time Integration to Company code
Path: Same
Company
Variants for Real-time Integration
TAST
RELT
Now Go to KS01 Create the following Cost centre under Production departments
Dep P
Dep Q
- Hyderabad Business area

- Mumbai Business area
Go to F-02 Post the following Documents in Dep P Cost centre

Salaries Accounts
To Cash
10000
10000
In this above 10000 Repost 2000 to Dep Q Cost centre

Go to KB61 for Repost line item
Documents type Number 67 (FI document number)
Company code TAST
Fiscal year 2009
Cost elements Salary
Cost centre Dep P
Double click on Amount
New Account Assignment
Amount 2000
Dep Q
Documents Display in FI Records
Go to FB03 for Documents display
Documents number 68
Company code TAST
Fiscal year 2009
DOCUMENTS SPLITTING
Define segments
In this IMG activity basically we defined the segments. Segments is nothing but just like
business area business areas and profit centre, but business areas and profit centre we are
using for another purpose and Segments we are using another purpose.
If you defined the profit centre you can enter an associated segment in the master records of a
profit centre
Path: Spro Img Enterprise structure Definition Financial accounting Define
segments
Segments
Description
AP
Andra Pradesh
UP
Uttar Pradesh
Documents splitting
In this new GL Accounting we have a new features for documents splitting. The documents
splitting accounting line item are splitted according to specific characteristics for example
Profit centre, business areas, segments
This way we can create financial statement such as business area profit and loss, balance
sheet etc
Creation of the Profit Centre (KE51)
Go to KE51 Create the following profit centre
1- Profit centre Televisions
Analysis period 01-04-2009
to - 31-12-9999
Name Televisions
Long text Televisions
Person responsible UBAID
Profit centre group Select your profit centre group
Segments AP
Click on Active botton
2- Profit centre Washing machines
Analysis period 01-04-2009
to - 31-12-9999
Name Televisions
Long text Washing machines
Person responsible UBAID
Profit centre group Select your profit centre group
Segments UP
Click on Active botton
Cost Centre creation (KS01)
Go to KS01 Create the following Cost centre
1- Television Cost centre under production departments and Assign the Television profit
centre
2- Washing machine Cost centre under production departments and Assign the Washing
machine profit centre.
General Ledger Creation
Go to FS00 Create the following GL Account under expenses
1- Television Purchase accounts
2- Washing Machines Purchase Accounts
In Control data tab Tax category - *
Activate Posting without tax allowed
Field status group G004 and Updated with CO
Tax code Creation
Create the following Tax codes
B1 4 % Input Tax
B2 4 % Output Tax
Path: Spro Img Financial Accounting new Financial accounting global settings
Tax on Sales and Purchase Calculation Define tax code for Sales and Purchases
Country IN
Tax code B1
Press enter key
Tax code B1 Input tax @ 4 %
Tax type V
Press enter key
Assign the 4 % in Tax Percentage rate column
Country IN
Tax code B2
Press enter key
Tax code B1 Output tax @ 4 %
Tax type A
Press enter key
Assign the 4 % in Tax Percentage rate column
Documents Splitting settings
Path: Spro Img Financial Accounting new General ledger accounting Business
transaction Documents splitting
A- Classify the General Ledger Accounts for Documents splitting
Chart if Account CHAC
Accounts from
Accounts to
Purchase TV Ac
Purchase Wash Mach Ac
Comeback twise
Category
20000 (Expenses)
B- Define Documents Splitting characteristics for General ledger accounting

Field
Business area
Profit centre
Segments
C- Activate Documents Splitting
Path: Same
Select Documents splitting
Press enter key
Method 0000000012
Comeback wise
Note: After Document splitting you have to Deactivate the Document splitting otherwise you
cannot post any transaction to any company code. While saving the transaction you will get
the error message The Concerned GL not assigned any item category
Purchase the following Material from Vendor @ 4 % Input tax
Television
Washing Machine
60000
- 40000
Entry
Purchase TV Account Dr
60000
Purchase Washing mach Dr Input Tax Account
To Vendor
-
40000
4000 (60000+40000*10%)
104000
Documents Posting in F-43

Type KR
Company code - TAST
Period 06
Currency INR
Documents header text Vendor Invoice
Post key 40
Account Purchase of TV Account
Amount 60000
Tax code B1
Select Calculate tax
Cost centre Television
Text Television Purchase
Post key 40
Account Purchase of Wash machine Account
Press enter key
Amount 40000
Tax code B1
Cost centre Washing Machine
Text Washing Machine Purchase
Post key 31
Amount *
Text Television, Washing Machine Purchase
Press enter key Simulate and Save
Now Go to Documents in Menu bar Select Display
Press enter key
Click on General Ledger tab
Comeback wise
Note: When we post Purchase invoice we need to select Cost centre or Business area
When we Post Sales invoice we need to Select Business area, Profit centre and Segments.
Note: After Document splitting you have to Deactivate the Document splitting otherwise you
cannot post any transaction to any company code. While saving the transaction you will get
the error message The Concerned GL not assigned any item category
Segments level Balance sheet
Path: Sap easy access Accounting Financial Accounting General ledger accounts
Information system General Ledger accounts General ledger report (New) Financial
Statements Actual/Plan Comparison Financial Statements
Currency 10
Company code TAST
Segments AP
Ledger 0L (Leading ledger)
Fis Annual reports structure Select your financial statements
Fiscal year 2009
Posting period 2PF 1
Posting period 12

Pro Fi - Org Structure

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FINANCIAL ACCOUNTING

Production Client: 300

Moon Corporation - 01000

Group Chart of Account: GCCA

Country Chart of Account: CCIN

Operative Chart of Account: OCIN

No. posting period

No. special period

Press enter key

B) Open and close posting period (OB52)

C) Assign variants to Company code (OBBP)

Field Status Groups

Field status name

Now you have to change in this following manner

Field status name

Press enter key and save

GENERAL LEDGER ACCOUNTING

Liabilities (100001 200000)

Assets (200001 300000)

Expenses (400001 500000)

GL Account Creation (FS00)

Only balance in local currency

Posting Case of GL account

GL Documents Posting Process (F-02)

Multiple Documents Posting procedures (FB50)

D/C Amount in documents

Press enter key and Click on Simulate tab and Save

Company code TAST

Display of Park Documents (FBV3)

Click on Account tab

Press enter key and save.

GL Documents posting with using Account assignment model

Company code - TAST

Press enter key and save.

400009 (Rent account)

200007 (Cash account)

Press enter key and simulate the documents

400004 (Wages account)

200007 (Cash account)

Press enter key and simulate the documents

Note on the Documents number 14

Company code TAST

Display of Reverse Documents (FB08)

Note: M = Average rate

Company code TAST

Company code TAST

Maximum Exchange rate differences

Max exchange difference

Note: if the setting is already define then no need to define again

Documents Printing Procedures

Path: Sap easy access Accounting Financial Accounting GL Accounts

Chart of accounts CHAC

Cash Journal Business transaction

Press enter key and Save

Press enter key and again click on insert intervals

Assign Number ranges to Customer account group (OBAR)

Tolerance for Customer Documents

Go to OBA7 for documents type list

Press enter key and save.

Press enter key and save.

Press enter key and save.

Customer Invoice Postings Procedure (F-22)

Customer Payment Posting Procedure(F-28)