BUS117 Information Systems for Business (April 2015)

Diploma in Management Studies

Continual Assessment 2

Individual Assignment (20%)

Deadline: 22nd June 2015, 11.59am

Total marks: 100 marks

Part 1 MS Access (50 marks)

Top Geer Pte. Ltd, is a company selling products related to Electronics and
Gadgets online. Mr. James Tan, the General Manager of Top Geer Pte. Ltd has
recruited you to create a Sales and Inventory Database Management System
using Microsoft Access. The purpose of the database is to allow the company to
keep track of data pertaining to customer profiles, payment and delivery; the
quantity of products available in the inventory; and the quantity of items being
purchased by each customer.

(a) Create a MS Access database called Top Geer. In the database, create the
following tables with relevant fields:

(i)
Customer Profile Table with relevant fields for capturing
information related to the customer such as customers address,
phone number, payment method and delivery address.








(3 marks)
(ii)
Product Inventory Table with relevant fields for capturing the
Product Details, Product Images, Quantity available, Cost Price and
Selling Price.














(3 marks)
(iii) Customer Order Table with relevant fields for capturing the
products and quantity sold to each customer. Each customer may
buy more than one items and at different times.









(3 marks)
(iv) Tracking of the delivery schedule for each order.
(3 marks)

You are required to enter some of your own simulated data in the four
tables.

(b) Identify the relevant primary and foreign keys for all of the tables above.
(4 marks)



(c) Create four forms to improve the user interface for data entry. You will need
to modify the title of the forms to include the companys name. Your forms
should include navigation buttons to allow users to scroll up, scroll down,
add record, delete record and closing of the form.
(4 marks)

(d) Create a query that will allow the management to list the customer
information and products they have purchased.
(3 marks)

(e) Create a query that will show all the required deliveries for a given day.
(3 marks)


(f) Create a query that will allow management to find out products that are low
on quantity.
(3 marks)

(g) Create a management report to show all active customers who has
purchased some products in a given month.
(3 marks)

(h) Create a main menu using the form function. This form will serve as a
guided menu for user to open the forms created in part (c), query in part (d)
(e), (f) and report in (g).
(6 marks)

(i) Create other relevant tables, queries and forms that can help enhance the use
of database application for this business.
(12 marks)

Part 2 Excel (50 marks)

Mr. David Chan, the Operation Manger of Top Geer, is responsible for managing
the payroll of all staff members answering the hotline for the company. All staff
are paid according to the basic pay per hour multiply by the total hours they
have clocked in for a given month. They are also paid a performance incentive
based on the ratings given by their immediate supervisor. You are required to
help David to compute the monthly payroll of the staff members using Excel.

Staff Basic Salary Table

Staff Name
Date of Date Pay Per
Total Work
Ratings
ID
Birth
hour
Hours for the
month
001
Tan Mei
1 Aug 30/4/ $10
167
2
Ling
1976
2015
002
Robert
3 July
30/4/ $9
180
3
Lee
1956
2015
003
Ali Bin
23 Feb 30/4/ $9
190
2
Daud
1958
2015
004
Raju
15 Apr 30/4/ $8
155
3
Ananda
1972
2015
005
Aminah
2 Feb
30/4/ $9
189
1
Bte
1977
2015
Hassan

Performance Incentive Table

Performance
Performance Incentive
Rating
0
Additional 0% of total pay for the month
1
Additional 2% of total pay for the month
2
Additional 4% of total pay for the month
3
Additional 6% of total pay for the month

(a) Create a table to compute the Gross Salary for each staff including the
performance bonus. You should use the vlookup function in Excel to
automate the search for the respective percentage of performance incentive
based on the staff members performance ratings. You may need to add on
the relevant columns to the Staff Salaries for this computation.
(10 marks)

(b) You will need to find out from the Singapore CPF website the actual
employees and employers contributions based on the persons age.
Compute the required employees and companys contribution. You should
be using the vlookup function to dynamically determine the amount based
on their age.
(10 marks)

(c) Singapore Labour Law requires all companies to generate a monthly pay slip
for the staff. Develop a mail merge template in Microsoft Words to help
generate the pay slip for each staff based on the following format:

Pay Slip
Top Gear Pte. Ltd.
#02-01 E-Centre, Bukit Merah 108943
Staff Name :

Date :

1. Number of work hours

2. Pay rate per hour

3. Performance incentive

4. Gross Pay ((1x2)+3)

5. Employees Contribution to CPF

6. Employers Contribution to CPF

7. Total CPF Contribution (5+6)

8. Net Salary (4-3)


(10 marks)


(d) Create a Histogram to show the relative percentage of performance incentive
received by all staff in the company.
(5 marks)


(e) The management has recently approved a 2-year study loan for one of the
staff member who wanted to pursue his post-graduate studies. The total
amount of the loan is $30,000 at a very favourable annual interest rate of
2%. The management has decided to deduct the repayment of the loan by
following an affordable monthly installment plan over 36 months from the
staff monthly salary. You are required demonstrated how Excel can be used
to compute the monthly amount to be deducted from the staff salary.
(5 marks)

(f) Discuss or show some other applications of Excel that can improve the
management of the business operations.
(10 marks)

Submission Format

You should capture the screenshots of your development for both Access and
Excel and paste it in your final report according to the requirement of each
question. Type your final report using Microsoft Word. You should submit your
final report via D2L by the due date. You will also need to upload your Excel and
MS Access files to your lecturer by uploading the files to a Dropbox folder and
state the link by pasting the Dropbox share link in your final report.

Information System for Business

Continual Assessment 2
Individual Assignment (20%)
Marking Scheme
Student Name: ___________________________
Description

1a (i). Customer Profile

Marks

Table with relevant

fields and data.
1a (ii). Product Inventory
Table with relevant

fields and data

1a. (iii). Customer Order
Table with relevant

fields and data

1a. (iv) Delivery Schedule
1b. Identify the

3
4

1c. Create three forms

relevant primary
key for the 3 tables.
1

Customer
Profile
- Product
Inventory
- Customer Order
With the relevant
navigation buttons
- Delivery
Schedule

1
1
1

1d. Create a query to

1e. Create a query to

show the deliveries for
a given day
1f. Create a query to
determine stock that is
low on stock quantity.
1g. Management report to
show all active
customers for a given
month.
1h.Create a main menu

list the customer

and products they
have purchased

1i. Other relevant tables,

queries and forms.

6
12

Very
Good
(5)

Good
(4)

Above
Average
(3)

Average
(2)

Below
Average
(1)

Remarks

2a.Table to compute
the Gross Salary
- Correct Vlookup
command
- Correct
computation and
table format with
relevant columns

10

2b. CPF Contribution

Table.
Proper checking of
Age and computation
for Employers and
Employees
contributions.

10

2c. Monthly Pay slip

-Correct Format
-Using mail merge
template in MS Words
for printing.

10

2d. Histogram with proper

labels.
2e. Loan calculation
2f. Discuss or show some
other application of
Excel for the business.

Total
Remarks

100

5
5

5
5

5
5

5
10