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Consolidation (BPC),
version for NetWeaver
How-To Guide
Applicable Releases:
SAP BusinessObjects Planning and Consolidation 7.5, version for SAP
NetWeaver, SP01 and higher.
SAP Enterprise Resource Planning Central Component 6.0 and higher
(Financials/Controlling/Cost Center Accounting)
Version 1.0
July 2010
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Table of Contents
1.
2.
3.
Prerequisites....................................................................................................................5
4.
5.
Appendix........................................................................................................................ 53
How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
1. Business Scenario
When creating plans and budgets within planning applications such as SAP BusinessObjects Planning
and Consolidation, version for SAP NetWeaver (hereafter referred to as BPC NW) there is often a
need to retract or transfer this data back into the underlying operational systems (such as SAP ERP).
Data retraction is the technical means of creating a connection between the planned data created in
BPC NW and the plan and actual data stored in the operational system. You can use data retraction
to transfer the planned data generated in BPC NW (for example; Primary Costs, Activity Inputs,
Activities/prices, and Statistical Key Figures or Cost Drivers) to your SAP ERP System. The BPC NW
Retraction BAdI provides an enhancement option, allowing you to accomplish this integration. (For
more detailed background information about the SAP BAdI Framework, see Section 2.3)
One important scenario which might require this retraction is cost center planning. Imagine an
organization with various different working versions of a budget that have been created using BPC
NW (modeled at a cost center / summary account level, for instance). Once a final budget has been
approved within BPC NW, the organization decides to retract or transfer the approved numbers back
into SAP ERP so that it can leverage additional operational planning capabilities (such as automatic
budget control to prevent budget overruns). While there are no doubt many different ways that an
organization might want to perform data retraction; this guide only focuses on retracting data to Cost
Center Accounting (CO-OM-CCA). For more detailed background information on Overhead Cost
Controlling and Cost Center Planning on the SAP ERP side, see Section 2.1.
In this guide, we will show you how to use the BPC NW Retraction BAdI to post primary costs back to
SAP ERP Cost Center Planning with a Cost Center Planning BAPI. There are four main entry points
(BAPIs) for posting planned data into Cost Center Accounting (CO-OM-CCA); Post Primary Costs,
Post Key Figures, Post Activity Output, and Post Activity Input. The BAPI we are using is called Post
Primary Costs (See APPENDIX H) and is well documented in the SAP ERP System you will be
retracting to. (For detailed background information about the SAP BAPI Framework, see Section 2.2).
Within BPC NW, you can execute a data manager package to call the Retraction BAdI (See Section
4.7). In the data package execution parameters, you can filter the data set you want to retract, as well
as provide a transformation file to manipulate the data before it is sent to the Retraction BAdI. For this
example guide, we are not performing any transformations to the data before it reaches the Retraction
BAdI.
The mapping of data from the BPC NW data model to the SAP ERP Cost Center Accounting model is
done primarily through the use of properties which have been defined on three specific dimensions
(See Section 4.4):
In order to test this retraction scenario, example data was generated for this guide (See Sections 4.7
and 4.8). The screen shot below represents a very simple model on both sides (BPC NW and SAP
ERP) and is primarily intended to give you an idea of what is possible it is NOT intended to cover all
business scenarios of retracting BPC NW planned data to SAP ERP Cost Center Accounting.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
2. Background Information
The following sections go into more detail and background on some of the areas of knowledge which
are desirable for using this How To Guide.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
Within the ERP system, the Overhead Cost Controlling (CO-OM) components are used for planning,
managing and monitoring overhead costs and budgets associated with each of the above. Overhead
Cost Controlling offers various methods for assisting in an organizational planning approach. The
following lists some of those methods.
Planning views can be used for decentralized planning with individual cost elements or cost
centers, or for centralized planning with groups of cost elements or cost centers.
Planning versions can be based on various perspectives or assumptions. For example,
versions for optimistic, realistic, and pessimistic scenarios can be defined.
The ERP system includes standard data entry screens called planning layouts, or custom
layouts can be created to meet specific requirements.
Planner profiles control the process flow in planning and are used to determine which planning
layout is used for each planning area.
The system contains a lock indicator to prevent changes to plan data based on several factors
including version, planning object, period, year, and system transaction.
Finally, planning tools exist which simplify the creation of plan data such as a flexible
parameter based copy functions, planning formulas which perform mathematical calculations,
and revaluation functions to apply percentage changes to plan amounts.
Despite the rich, integrated features of cost planning in the ERP system, increasingly many
organizations are adopting planning software which resides outside of the SAP Business Suite. BPC
NW is attractive to many organizations since it offers some benefits which are not easily achievable
using the planning tools in SAP Controlling. The following lists some of those benefits.
Flexible data models to plan on any object and on any level of detail
Easy setup and administration of the planning environment with reduced reliance on IT
oversight, putting more power in the hands of the users
A modern presentation interface for the planning screens allowing improved personalization
and reduced training requirements
Microsoft Office based data input and reporting with full access to all of the Office productivity
tools
Tight integration with the SAP NetWeaver Business Intelligence solutions
Organizations that use BPC NW often need a means to post their final plan data to the ERP system,
otherwise known as a retraction process which is described with greater detail in Section 1.
In addition to the obvious benefit of providing real-time reporting of plan versus actual costs, there are
at least two other use cases for the BPC NW Retraction BAdI:
Establish planned activity prices, especially for product costing.
o
Planning costs and activity quantities help calculate prices for use in cost allocation.
The planned prices are the basis for valuating internal activities during the current
period, before the actual costs are known. Cost planning is therefore a prerequisite to
standard costing which is handled by the Product Cost Controlling (CO-PC)
application in the ERP system.
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Whereas planning results are created from expected values that are based on
assumptions, the budget determines the maximum values allowed and, if required, the
amounts by which they can be exceeded. The higher levels of an organization set the
budget for lower subareas. Thus budgeting is approved from the top down, while
budgets are managed from the bottom up. Availability Control is a feature in SAP
Controlling that can aid in the budget management process by systematically setting a
limit on future cost expenditures.
How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
3. Prerequisites
Required/recommended expertise or prior knowledge
SAP BusinessObjects Planning and Consolidation 7.5, version for SAP NetWeaver
ABAP programming skills
SAP ERP CO Module Cost Center Accounting, Cost Center Planning, Activity Type Planning
Access to SAP NetWeaver transaction codes: SE20, SE19, SE38, SE80, SE24, STMS
Access to SAP ERP transaction codes : BAPI, SE37, KP07
Relevant SAP Notes:
SAP Note 192235 WAIT parameter for BAPI_TRANSACTION_COMMIT
SAP Note 450442 BAPI: Data is not updated
SAP Note 420646 EnjoySAP purchase orders via BAPI not updated in SE37
Additional Documentation:
RKT Online Knowledge Product
http://service.sap.com/rkt On the left hand side, navigate to SAP Ramp-Up Knowledge
Transfer -> SAP BusinessObjects EPM Solutions -> SAP BO PC 7.5, version for SAP
NetWeaver
Other EPM How-To Guides
http://wiki.sdn.sap.com/wiki/display/BPX/Enterprise+Performance+Management+%28EP
M%29+How-to+Guides
SAP Help Library Business Add Ins (BAdI)
http://help.sap.com/saphelp_nw70/helpdata/en/8f/f2e540f8648431e10000000a1550b0/fr
ameset.htm
SAP Help Library Business Application Programming Interface (BAPI)
http://help.sap.com/saphelp_erp60/helpdata/en/26/73e5064bde11d192f20000e829fbc6/f
rameset.htm
SAP Help Library Financials
http://help.sap.com/saphelp_erp60/helpdata/en/38/e34434c0df0c6ee10000009b38f83b/fr
ameset.htm
SAP Help Library Controlling
http://help.sap.com/saphelp_erp60/helpdata/en/18/e9293504e1fd77e10000009b38f889/f
rameset.htm
SAP Help Library Cost Center Accounting
http://help.sap.com/saphelp_erp60/helpdata/en/08/513e4243b511d182b30000e829fbfe/f
rameset.htm
SAP Help Library Cost Center Planning
http://help.sap.com/saphelp_erp60/helpdata/en/dd/4298375ae2f84ae10000009b38f8cf/fr
ameset.htm
SAP Help Library Primary Cost Planning
http://help.sap.com/saphelp_erp60/helpdata/en/08/51480843b511d182b30000e829fbfe/f
rameset.htm
SAP Help Library - Activity Type Planning
http://help.sap.com/saphelp_erp60/helpdata/en/08/5147ee43b511d182b30000e829fbfe/f
rameset.htm
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
4. Step-by-Step Procedure
This How-To guide outlines the procedure for implementing the BPC 7.5 Retraction capability
according to the Business Scenario described in Section 1. There are several overall steps required
for setting up and implementing the BPC 7.5 Retraction BAdI according to this guide:
1) Import the ABAP transport from Appendix A into the BPC 7.5, Version for NetWeaver System that
this Retraction Scenario should be run on.
2) Create the BAdI Implementation according to Section 4.2. (You will find the main retraction method
example source code in Appendix B).
3) Create a copy of APSHELL for testing according to Section 4.3.
4) Add the required BPC Dimension Properties and values according to Section 4.4.
IMPORTANT: These properties define the underlying ERP mapping back to the Cost Center Planning
Module. In order for this Retraction Scenario to work, these properties must exist and be filled with
values that exist on the ERP system you will be retracting to this dimension property relationship
essentially drives the Cost Object model that you are posting to within ERP.
5) Add a Web Admin Parameter for the ERP System you will be retracting to according to Section 4.5.
6) Create a Data Manager Package and Transformation File for executing the Retraction BAdI
according to Section 4.6.
7) Test/Execute the Retraction Data Manager Package according to Section 4.7.
8) Log into ERP System and verify your results according to Section 4.8.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
2. In the initial screen, enter the name of the corresponding enhancement spot. Enter
UJD_RETRACT, and click Display.
3. On the left side of the screen, expand the BAdI definition tree by clicking on the
should then see the following nodes:
icon. You
Interf
Interface
Filter
Implementations
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
6. In this dialog, enter the name of the enhancement implementation and the short description.
Name it as ZUJ_EI_RTRCT_POSTPRIMCOST with description BPC Enhancement: Post
Primary Costs to ERP. Then click the green check to continue
7. Enter the name of a package name for transporting this BAdI to another system in your
landscape or click Local Object if you do not plan on transporting this BAdI.
8. If you are presented with this dialog, then select your enhancement implementation which was
just created from the previous steps, and click the green check. If there are no other previous
implementations, go directly to the dialog box shown in step 9
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
10. Enter the name of a package for transporting this BAdI to another system in your landscape or
click Local Object if you do not plan on transporting this BAdI.
11. The BAdI Implementation will then be saved. Notice it is not yet active.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
12. Click on the icon next to the name of the BAdI Implementation. This will expose the following
nodes below.
Implementing Class
Filter Values
15. Click on the Combination button from the filter values screen.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
17. Enter a filter name for executing this BAdI from the BPC 7.5 Data Manager Interface.
NOTE: This filter name is the trigger for executing this BAdI from within Data Manager. For this
example guide we will use the filter name POSTPRIMCOST_TO_ERP.
Click the Green Check to continue
18. Finally, save and activate by clicking the appropriate buttons (Go to step 19 once you have
clicked these buttons).
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
19. In the following dialog, first click the Select All button, and then the Green Check button. All
objects should then be active
20. Finally, the code which will be executed by the BAdI implementation can now be inserted into
the implementing class. Double click on the Implementing Class node from the left side of the
screen.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
22. Due to ABAP forward navigation, the implementing class will then be displayed in the class
builder tool (Transaction SE24). Click on the Properties tab, and click the Change icon to
enter change mode.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
24. Enter the name of the BPC 7.5 Retraction Superclass (See APPENDIX A) which has been
imported to this system: ZCL_BPC_RTRCT_SUPERCLASS.
NOTE: In order for this step to work you must have already imported the source code which was
attached to this guide. In order to import this source code without errors you will need to have
an ABAP Package named ZBPC in your BPC 7.5, Version for NetWeaver system.
25. Next enter the type groups UJ00 and ABAP to this class by entering it in the box on the right
26. Click on the Methods tab Notice all of the helper methods (in blue) that are part of the
Retraction Superclass
NOTE: Using ABAP Object Oriented Programming, you can redefine these methods individually
within your BAdI Subclass (ZCL_UJD_RTRCT_POSTPRIMCOST) by using the Redefine
Method button (circled in red). This allows you to overwrite and implement your own definition
of code to be executed.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
28. An empty method implementation will then be shown. Notice, the method signature is displayed
at the top. If the method signature is not displayed, click the Signature button on the
application toolbar
29. Copy and paste the source code from APPENDIX B into the IF_UJD_RETRACT~RETRACT
method.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
30. Save and activate the class by clicking the appropriate buttons
You should now have the BPC 7.5 Retraction BAdI example code installed on the BPC 7.5, Version
for NetWeaver system.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
3. Select APSHELL from the drop down on the left hand side and click on Add a new Application
Set from the Action Pane
4. Name the new Application Set APSHELL_COPY like so and click Go to next step 2 of 2.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
5. Keep the following radio buttons selected by default and click Add a New Application Set
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
6. Click OK
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
7. Logon to the newly created Application Set by clicking the APSHELL text
8. Run the Connection Wizard once to refresh the Application Set list (You will need to enter your
BPC Front End credentials)
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
10. Click OK
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
You should now have the Application Set APSHELL_COPY created in your BPC 7.5, Version for
NetWeaver System.
2. Select the Account Dimension (P_ACCT) from the Dimension Library and click Maintain
dimension Property
3. Add the Account Dimension property ERP_CostElem with length 10 and click Modify
Dimension Property
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
4. Select the Cost Center Dimension (P_CC) from the Dimension Library and click Maintain
dimension Property
5. Add the Cost Center Dimension property ERP_CostCtr with length 10 and click Modify
Dimension Property
6. Select the Activity Dimension (P_Activity) from the Dimension Library and click Maintain
dimension property
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
7. Add the Activity Dimension property ERP_ActType with length 6 and click Modify Dimension
Property
8. Fill the Account Dimension member sheet with values for the newly created property
ERP_CostElem
Select the Account Dimension (P_ACCT) from the Dimension Library and click on Maintain
dimension members
9. Enter the values as shown below (See APPENDIX C) and click Process dimension:
NOTE: Your values may be different based upon the data model you will be retracting to the
ERP system
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
11. Enter the values as shown below (See APPENDIX D) and click Process dimension:
NOTE: Your values may be different based upon the data model you will be retracting to the
ERP system
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
13. Enter the values as shown below (See APPENDIX E) and click Process dimension:
NOTE: Your values may be different based upon the data model you will be retracting to the
ERP system
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
2. Select your newly created Application Set APSHELL_COPY and click OK. (Enter your
credentials if prompted).
3. Select the Planning Application by clicking on the Application Not Set link in the Action Pane:
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
5. Select the Administration link from the Available Interfaces section of the Action Pane
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
7. Enter a new Web Admin Parameter for the RFC Destination of the ERP System and click the
Update button. This value must be a valid RFC Destination which can connect successfully to
the target ERP System.
IMPORTANT: You must use the KeyID POSTPRIMCOST_ERP_DEST and change the value
to match the RFC Destination of the ERP System where you will be retracting your data to.
You should now have a new Web Admin Application Parameter pointing to the ERP System RFC
Destination.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
4. In the pop-up screen, select the Financial Process Package Group and click the Add
Package button:
5. In the Add Package pop-up window, select the drop down button for Process Chain:
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
6. In the selection list of available Process Chains, make sure you are have selected the first App
Group Business Planning & Consolidation: Examples
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
8. Now fill in the rest of the Retraction Data Manager Package details and click Add
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
10. Now we need to add a transformation file for the data export. Click on the Home Icon in the
Action Pane and then click on Manage Data
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
13. Leave everything AS IS and click Validate and save transformation definitions
NOTE: Transformation files also allow you to perform powerful data transformations to the data
being sent to the Retraction BAdI. You could perform additional business logic to the data
before it gets to the Retraction BAdI code. This guide however, does not go into detail on that
subject.
14. Save the Transformation file with the name PostPrimaryCosts_Retraction_BAdI under the
EXAMPLES directory.
NOTE: See APPENDIX F for an example transformation file.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
You should now have a Data Manager Package available in your system. You are ready to begin
testing this Retraction BAdI.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
4. In the pop-up window, select the Financial Processes Package Group and the Post Primary
Costs to ERP Data Manager Package. (This is the package you created in the previous
section). Click on the Run button.
5. In the Run Package pop-up window, click on the drop down for the Transformation File, and
select the Transformation file you created in the previous section. Click the Open button.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
6. Fill the rest of the information out on the Run Package pop-up window and click Next:
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
IMPORTANT: The BAdI Name is actually the FILTER name of the BAdI we created in
Section 4.1. If you changed that filter name to something else, make sure it is reflected
here in the Data Manager Run Package pop-up window.
NOTE: This guide only supports Periodic measures on a Periodic Application at this time.
7. Fill in the dimension member restrictions (See APPENDIX G). You can save the values to a file
on the server like so:
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
IMPORTANT: These restrictions were based on the data in the system this guide was
created from. The data in your system could be different and if so, you should change
these restrictions to correlate to the data in your system.
8. After you have filled in the Dimension Member restrictions click Next
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10. Click Ok
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
At this point you should have been able to successfully execute the Retraction BAdI.
4.8 Log onto the ERP System and verify your results
In this last step we will log onto the ERP System where you retracted your data and verify that the
records were sent correctly
...
1. Log onto the ERP system where you retracted your data via SAPgui. Enter transaction KP07
and press Enter. (Alternatively you could use the SAP Menu as shown in the screen shot)
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
3. Enter the correct data as shown in the screenshot below. Click the Overview Screen button:
NOTE: The Controlling Area, Fiscal Year, and Plan Version are all hardcoded in the BAdI if
you want to use the values from your transaction data you will have to enhance the helper
method CREATE_HEADERINFO in the class ZCL_BPC_RTRCT_SUPERCLASS (See
APPENDIX A).
NOTE: This data may also be different depending on the values you entered for the ERP
Properties in Section 4.4. For example we used Cost Elements 416200 and 416300 whereas
you could be using different Cost Elements.
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
4. Verify that the total values are what you expected from the BPC Planning Application you were
sending the data from
5. Select one row of data and click the Period Screen button as shown in the screenshot:
6. Verify that the period values are what you expected from the BPC Planning Application you
were sending the data from
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How To... Retract data from BPC 7.5 NetWeaver to SAP ERP Cost Center Accounting, Part I
7. Repeat steps 5 and 6 to verify that all of the data you were sending from BPC matches the data
you are seeing in ERP.
You should now be done verifying that the Retraction BAdI worked according to this guide.
Congratulations!
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5. Appendix
Appendix A BPC 7.5 Retraction BAdI Superclass
This ABAP transport contains the Superclass (ZCL_BPC_RTRCT_SUPERCLASS) needed for the
retraction method (Section 4.2). NOTE: delivered within an ABAP package named ZBPC.
ZCL_BPC_RTRCT_SU
PERCLASS.zip
IF_UJD_RETRACT~R
ETRACT.doc
P_ACCT.xls
P_CC.xls
P_Activity.xls
Transformation_for_
PostPrimaryCosts_Retraction_BADI.xls
postprimarycosts_ret
raction_badi_selections.esf
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