INVITATION LETTER

PETROFEST 2015

NOVEMBER, 13-15TH 2015

JAKARTA

FOREWORD

The oil and gas industry plays a vital role in sustaining the human race
of its need for energy. This is proven by the fact that humans cannot live
without energy, or one can say, without oil and gas. Oil fuels all kinds of
transportation, from private vehicles, buses, and even airplanes. Gases also
have been used as one of the main fuels to run world-scale factories. Not
only that, but also byproducts of oil have been used to produce plastics,
cosmetics, and chemicals. Without petroleum energy, mankind will fall
apart.
It is also worsened by the fact that oil and gas are not a renewable
energy. They are derived from pre-historic fossils and no longer available
once used. Their source is limited and they are depleting in a fast rate. In no
time, the world will face an energy crisis.
An innovation in energy sector is urgently needed, such as retrieving
energy from unconventional sources to enhance our oil and gas production.
Through PETROFEST 2015s theme Breaking through the Barriers: NonConventional Energy Resource Development in Indonesia we are doing our
part to help educate our young generation to be technically advanced, and
socially adequate future engineers.
PETROFEST 2015 is an annual event of SPE Java Section,
collaborating with SPE Student Chapters, held to enrich its participants
knowledge by joining a series of competitions and seminars. This years
competitions consist of Smart Competition, Plan of Development (POD)
Design Competition, and also Paper Competition.

TABLE OF CONTENT

Background
Event Theme + Objective
Event Description
University Invitees
Schedule of Events
General Rules
Regulation of Competition
Smart Competition
Plant of Development
Paper Competition
Registration Form
Contact

BACKGROUND

The consumption of the energy is directly proportional to the

progress of the mankind. With ever growing population, improvement in the
living standard of the humanity, industrialization of the developing
countries, the global demand for energy is expected to increase rather
significantly in the near future. The primary source of energy is fossil fuel.
However the finiteness of fossil fuel reserves encourages the harnessing of
unconventional energy resources for steering the global energy supplies
towards a sustainable path. By 2035, with the global population reaching 8.5
billion people and assuming no change in patterns of energy use, the world
will require energy at a level 1.5 times greater than in 2010. Meeting this
demand is a challenge and calls for innovative research in unconventional
energy development as a complement to the conventional energy.
Research and investment into unconventional resources has
increased significantly over the last two decades. In several cases, the
technologies for economic production have already been developed, while in
other cases, the resources are still in the research stage. What has qualified
as "unconventional" is a complex and changing interplay of resource
characteristics, the available exploration and production technologies and the
current economic environment. The development of unconventional energy
plays in global nowadays become more popular. Oil & Gas companies
around the world now pay more attention to develop the knowledge of
unconventional resources. Strong growth in production from unconventional
sources of gas and oil will have a major impact on global energy markets to
15 years from now on.

Therefore, this year SPE Java will conduct a competition event

aimed for SPE Student Chapter member under SPE Java to interact more
and provide improvement in knowledge about oil and gas industry
technologies focusing on unconventional energy resources which become
interesting issues nowadays. This event also will be held as one of the event
to select the next year SPE Asia Pacific Oil and Gas Conference and
Exhibition (APOGCE) participants which held by SPE International. With
this background we create the theme of this event as, Breaking through
the Barriers: Non-Conventional Energy Resource Development in
Indonesia and we hope the participants of the competition and audiences
could get some information either about SPE, oil and gas knowledge or their
technology through the competition that we held.

PURPOSES
As one of the events to prepare the winners form the smart competition and
paper competition to enter into a larger event which is APOGCE
As a media to improve the relationships between Student Chapters under
SPE JAVA
To Give feedbacks to SPE Java for giving an honor to Universitas Indonesia
and Universitas Trisakti to held their event
As a provider to give knowledge, soft skills and many more to people who
join in the event as participants and also as committee

TARGET PARTICIPANT

Our targeted participants are 115 competition participants and 25 audiences

From SPE Java Student Chapters:
SPE Universitas Indonesia Student Chapter
SPE Universitas Trisakti Student Chapter
SPE Institut Teknologi Bandung Student Chapter
SPE Universitas Padjajaran Student Chapter
SPE Universitas Diponegoro Student Chapter
SPE Universitas Pembangunan Nasional Veteran Yogyakarta Student
Chapter
SPE Universitas Gajah Mada Student Chapter
SPE Institut Sepuluh Nopember Student Chapter

EVENT DESCRIPTION

A. Smart Competition
Smart Competition is a competition with a quick quiz system about oil and gas
science and technology (drilling, geology and production). This competition
will be held as much as 3 rounds consisting of preliminary, semifinal, and
final round.

B. Plant of Development
Plan of Development Design is a contest for development strategies and plans
to produce certain types of energy. The case and details of the competition
will be provided by our committee. The participants of this competition shall
assess the possible development plans for economic evaluation. At the
competition day, participants will present their development plans for
producing energy along with other supporting variables such as technology
availability and economical evaluation to show the feasibility of the plan.

C. Paper Competition
Paper Competition is carried out by writing a draft of ideas regarding
technology and renewable energies that are being developed to increase the
productivity and effectiveness of energy sources. The systematic of the
competition is in to explain the participants ideas in the form of
presentation that we make in order to deliver innovation and to be applied to
energy companies.

D. Cultural Night
Theme: Jakartas Culture Night

A dinner banquet for the all the student participants, judges, sponsors,
SPE Java boards, and the committee. This event serves as the closing
ceremony, cultural performance, winners announcement, prizes
hand-overs, and socializing media for all of the participants.

SCHEDULE OF EVENT
Friday, November 13th 2015

Arrival of all participants

Technical meeting

Saturday, November 14th 2015

Any changes in the schedule will be notified to all student chapters

Time

Activity

07.00-07.30
07.30-08.00

Participants Arrival
Registration

08.00-08.30

Opening Ceremony

08.30-09.00
09.00-09.30
09.30-10.00
10.00-10.30

Seminar Session I
Seminar Session II

Forewords by SPE Java &

the Project Officer
Speaker: To be confirmed
Theme: To be confirmed
Speaker: To be confirmed
Theme: To be confirmed

Parallel Session of all competitions

Time
10.30-11.00
11.00-11.30
11.30-12.00
12.00-12.30
12.30-13.00
13.00-13.30

Time
13.30-14.00
14.00-14.30
14.30-15.00
15.00-15.30
15.30-16.00
16.00-16.30
16.30-17.00
17.00-17.30

Smart
Competition

Paper Competition

Opening & Briefing

Activity
Opening & Briefing

Preliminary Round

Final Presentation

Plan of Development

none

Lunch Break

Smart
Competition
Registration
Semifinal Round
Break
Final Round

Paper
Competition
Activity
Registration
Opening & Briefing

Registration
Opening & Briefing

Final Presentation
Break
Final Presentation

Break

Plan of Development

Break

Final Presentation

Time

Activity

17.30-18.00
18.00-18.30
18.30-19.00
19.00-19.30
19.30-20.00
20.00-20.30

Participant leave the venue back to hotel

Break
Transportation to Dinner Venue
Opening

20.30-21.00
21.00-21.30
21.30-22.00

Sunday, November 15th 2015

Participants departure

Dinner
Fun Dinner

Winner announcement &

Prizes Hand-overs
Closing
Photo Session

GENERAL RULES

A. Eligibility
All competitions participants must be a SPE member from SPE Java
Student Chapter
All participants have to meet the requirements to each competition
and must be enrolled as active student in their respective universities
until the competitions are finished
All participants must submit the completed registration form and
payment receipt before the deadline
B. Registration
1. Pre-requisite
Please send the following to the official email of this event
(petrofest2015@gmail.com, with subject: Full Name_University_
Name of Competition/Audience_Petrofest2015)
Copy of valid student ID
Copy of payment transfer
Completed registration form
After submitting all requirements, please confirm us by simply sending a
message

Full

Name_University_Name

of

Competition/Audience_Petrofest 2015 to our Contact Person.

2. Fees
The fees stated here are the fees for event, accommodation,
consumption (breakfast & lunch), participants shirt, and a goodie bag.
Participants (Smart Competition, Plan of Development
Competition, Paper Competition) :
Rp 350.000,-/person
Audiences : Rp 350.000,-/person

3. Registration Deadline
Registration form and the other requirements for all of the competitions
participants and audiences must be submitted before: October, 14th 2015

4. Payment
Payment should be done in Indonesian Rupiah only. The payment can be
done before the registration deadline by transferring to this account:
Bank Name: Bank Nasional Indonesia (BNI)
Account Holder: Denia Apriliani Rahman
Bank Account Number: 0328672223
C. Prizes
The winner of this events competitions will be awarded with:
1. Smart Competition
Winner

: Certificate + IDR 3.000.000

1st Runner Up : Certificate + IDR 2.000.000

2nd Runner Up : Certificate + IDR 1.000.000

2. Plant of Development Competition

Winner

: Certificate + IDR 4.000.000

st

1 Runner Up : Certificate + IDR 3.000.000

2nd Runner Up : Certificate + IDR 2.000.000

3. Paper Competition
Winner

: Certificate + IDR 2.000.000

1st Runner Up : Certificate + IDR 1.500.000

2nd Runner Up : Certificate + IDR 1.000.000
Best Speaker : Certificate + IDR

500.000

Competition
Regulation

1. Smart Competition (PetroBowl)

a. Overview
Description:
The PetroBowl competition is a fast-paced quiz-style competition
that matches SPE Student Chapters against one another in a bracket style
tournament. This competition is made by University of Indonesia (UI)
and University of Trisakti in the series of PETROFEST 2015 for the first
SPE Java Annual Competition. The PetroBowl committee would like to
build on PetroBowl as an international competition while ensure quality
and fairness is maintained at all levels and this competition will be held
every year.
Theme:
Oil & Gas: The Science and Technology
Participant:
1 team consist of 3 students and 2 substitutes (optional)
Competition:
The competition will be held for 10-16 teams that will compete
in preliminary session, semi-final, and final round.
Goal & Aim:
This competition aims to sharpen and broaden the students
knowledge of oil & gas industry.
Facilitate to increase students competitive ability
b. Rules and Regulations
A. ELIGIBILITY

This competition is open to any SPE Student Chapter and all

competition participants must be student members of their schools
SPE Student Chapter at the time of competition. Teams will consist of
three (3) members who will be involved in a game at any given time.

 Teams must identify a team captain at the time of registration. The

team captain shall be responsible for all team-related decisions and
any correspondence with the PetroBowl Committee.
B. COMMUNICATIONS

All presentations, verbal communications, written documentation, and

the competition itself will be in English.
Any communication between the PetroBowl Committee and the
participants can be done directly or via email.

C. RULE CHANGES

Competition rules are subject to change. Any rules changes,

clarifications, and/or addendum will be announced to all participating
universities and during the team meeting before the competition.

Competition Rules
D. GAME FORMAT

The games will be single elimination in which two teams compete and
the winning team (team with most points at the end of the round)
advances to the next round.
The games consist of qualifications, final four, third place, and final
round.
Initially all the expected 16 team will be divided into 5 groups that will
be drawn or onformed on Technical Meeting and each of these group will
comprised with 3 teams. All the 3 teams will be competing and highest
scored team from that particular game will proced to next round.

E. TOURNAMENT OFFICIALS

Judges: Each game will have three judges who are SPE members
chosen by the PetroBowl Committee. All judges' decisions concerning
compliance to the rules and awarding of points will be final.
Moderator: Each game will have a moderator. There may be two
moderators to share the responsibility. The moderator(s) will read the
questions, consult judges as needed to determine the correctness of
answers, award and deduct points, and otherwise enforce the rules of
competition. Questions will not be projected on a screen unless they
specifically require a Visual Aid, in which case the moderator will
clearly direct participants attention to a screen.
Scorekeeper: Each game will have at least one scorekeeper. Games
will not be considered final until the scorekeeper has declared the
official score.
Timekeeper: Each game will have one timekeeper. The timekeeper
will enforce time limits and supervise the game clock.

F. EQUIPMENT

All games will be played such that each participant in the current
game has a "buzzer" an electronic device that determines which
participant buzzes in to answer a question first.
Each participant is responsible for monitoring whether his or her own
buzzer is operating properly throughout the game.
If a participant believes a buzzer is malfunctioning, it is the
participants responsibility to alert PetroBowl officials immediately.
The current toss-up question will be finished and, if a participant from

the other team buzzed in, the participant will be required to answer
per normal protocol. PetroBowl officials will then stop the
competition and attempt to reproduce the alleged buzzer malfunction.
If it is recreated, the question will be discarded; if the malfunction
cannot be recreated and the buzzers are deemed to be performing as
designed, the otherteams answer will stand and normal rules per
section P will apply.

If a buzzer malfunctions, only the current toss-up question or the last

completed toss-up question can be replayed. Enforcement of this rule
is subject to the moderators ruling that the malfunction impacted play
of that question.

If the buzzer system is deemed to be inoperable by the Moderator, an

alternative method (such as the table slap method) may be used.
Teams will be fully briefed on the protocol of any such methods by
the Moderator before proceeding.

All games will be timed and will use a clock clearly visible to both
teams.
Participants will be provided paper and pencils.
Calculators will be provided. To ensure fairness, competitors will use
only the provided calculators.
Participants may not use reference materials during the game.

G. PARTICIPANTS

A team consists of only 3 players are involved during a game at any

given time.

 Each team is allowed to have a maximum of two (2) substitute

players that is registered in the official registration form.
Substitutions may not occur during a game except during stoppage
of play due to halftime intermission. Substitutions may occur
between games.
Each team shall designate a team captain.

Players and universities are responsible for any liability arising from
their conduct while at the tournament. Any purposeful act of
dishonesty or an act which does not conform to the spirit of the
competition, observed by any tournament official, will be considered
cause for expulsion from the competition. Please refer to Ethics and
Conduct section.

H. TIME

1. Tardiness of more than 5 minutes from the scheduled match time may result
in a forfeit. This rule will be enforced at the discretion of tournament
officials.
2. In all rounds, the clock starts when the moderator begins reading the first
toss-up question. The time structure of each round is as follows:
All rounds before the Final Four round will consist of half games of
8-minutes with no intermission.
In the Final Four and Third Place rounds, each game will consist of
two 8-minutes with a brief intermission between them.
The Championship rounds will consist of two 10-minute with a brief
intermission between them.
3. When the clock sounds the end of time, the half or game shall end, except in
the following scenarios: a player who has buzzed in on a toss-up question is

allowed to answer that toss-up. If incorrect, the other team will have a
chance to answer the toss-up question.
4. The team with more points at the end of the game wins. In the event of a tie:
There will be an overtime period consisting of three toss-up questions.
If the game is still tied after three toss-up questions, the moderator
will read toss-up questions until the score changes.
5. The clock shall not stop, except:
When an appeal has been expressed by the captain of a competing
team.
When stopped by a tournament official to resolve a problem or to
replace a question.
At the end of the half or game.
When a moderator needs extra questions because of replacement of
questions or overtime.
6. The clock used by the time keeper is the official time and is not contestable.
I.

QUESTIONS

1. Each game uses 1) toss-up questions worth 10 points each, and 2) bonus
questions, worth up to 10 points each.
a. A team receives a bonus question for each toss-up question correctly
2. Each question can only be answered by the previously designated player
(except in overtime).
3. Questions are selected from a pre-screened question bank. If the question
bank is depleted, the moderator may resort to using back-up questions which
could consist of questions from previous competitions.

4. Questions are intended to test the contestants knowledge of petroleum

engineering and the petroleum industry. Questions may include history,
trivia, current events, technical questions, calculations, and problem solving.
5. Suggested (but not all inclusive) list of study materials as possible sources of
questions:
a. Academic: Technical, Fundamentals of Petroleum Engineering
Content from SPEs PetroWiki (www.petrowiki.org)
Petroleum Engineering and related (Geology, Reservoir Engineering,
etc.) textbooks
Glossary of Industry Terminology:
http://www.spe.org/spe-app/spe/industry/reference/glossary.htm
Schlumberger Oilfield Glossary:
http://www.glossary.oilfield.slb.com/Default.cfm
b. Non-Academic: Industry Statistics, History, Trivia, Current Events
http://www.spe.org/industry/statistics.php
Journal of Petroleum Technology
SPE Annual Reports
J. TOSS-UP QUESTIONS

A player may buzz in (using his/her buzzer) to answer a toss-up question

at any point after the moderator has begun reading the question. There will
be no signaling between team members (or from the audience) to indicate
who will buzz in on a toss-up question. Restricted signaling includes verbal
signals, written signals, hand motions, head motions, eye contact, and
anything else construed as signaling by the tournament officials. Violation of
the signaling rules will result in forfeiture of opportunity to answer the toss-

up. Repeated violations can result in ejection and/or disqualification per the
Ethics and Conduct rules.
Once a player has buzzed in, a tournament official will verbally recognize
the team and the player. If a player repeatedly responds before being
recognized, tournament officials reserve the right to invalidate that players
response, turning the question over to the other team, if applicable.
The player who buzzed in and is recognized by the moderator may NOT
confer verbally or otherwise with teammates (or spectators). Should this
occur, the player will lose the chance to respond to the question, and the
opposing team will be allowed to answer, if appliccable. Alternately, the
question may be thrown out if necessary at the discretion of tournament
officials. Repeated violations can result in ejection and/or disqualification
per the Ethics and Conduct rules.
If a player buzzes in before the moderator has finished reading, the
moderator will stop at that point. If the answer given is incorrect, the
moderator will re-read the entire question for the benefit of the other team.
An answer to a toss-up must begin within 5 seconds after the player has been
recognized. An answer started after the timekeeper has said "Time" will be
treated as no answer. Ties between the player and the timekeeper are decided
in favor of the player.
Players have 5 seconds to buzz in after the moderator has finished reading
the toss-up. If the player answers incorrectly, the other team will then have 5
additional seconds to buzz in. Some questions may permit more time, which
will be noted specifically by the question.

 Questions in Toss Up can be a simple calculation question or picture

question. For the calculation question, comittee will give 30 seconds for the
team answer the question.
Decisions as to whether players have exceeded the allotted time to buzz in or
to answer may be rendered only by the tournament officials and are not
contestable.
Each correct answer to a toss-up question is worth 10 points. An incorrect
answer will be assessed a 5 point penalty. Decision is only made by
judges.
N. BONUS QUESTION

Teams may confer on bonus questions.

On bonus questions, the team captain will give the answer or explicitly
designate another team member to give the answer. Any other players
answer will not be accepted.
Unless advised by the Moderator, a team has 15 seconds to answer a bonus
question. The 15 seconds starts when the moderator finishes reading the
question. If the moderator is asked to repeat the question the time will still
be counting down. After 15 seconds, the moderator will prompt the team for
an answer. Once prompted, the team captain (or the team member he
designates) must immediately begin answering or forfeit the opportunity to
answer.

A team may begin its answer before the moderator is finished reading all of
a bonus question. In such cases, the moderator stops reading when the team
begins its answer. If the bonus contains another part, and the first part was
answered correctly, the moderator then reads the next part of the question.

Each bonus question is worth up to 10 points. There will not be a

penalty for incorrect answers to bonus questions.
O. CORRECT ANSWERS

The moderator will accept only the first answer given by a player, except for
multiple answer questions and situations enumerated below.
Only the first portion of a multi-part answer to a singular question will be
considered, even if the rest of the answer contains the correct response.
Further, if a multi-part answer is given to a singular question, the judges
must deem all portions of the answer to be correct in order for points to be
awarded.
Modifying words before the first noun of a response are considered as one
answer with the noun.
If a question asks to identify an answer from a list, the player must name the
exact answer (e.g., NOT the second thing you read or the one that started
with F).
P. APPEALS

Teams will be allowed one (1) appeal per game.

Reversals to a decision will only be considered if an appeal has been made
by a team.
Appeals can only come from the team captain.
Appeals must be expressed immediately to the Moderator after a decision
and before the next question is read. In the case of the last question of a
game, the appeal must come before the moderator announces the final score.

 A team will have 15 seconds immediately after the appeal to state their
position. It will be up to the judges discretion whether to sustain or overturn
a decision.
Q. ETHICS AND CONDUCT

All players, institutional representatives, and other persons associated with a

team are bound by an honor code to behave responsibly and ethically. This
includes, but is not limited to: treating all participants, attendees, and
officials with courtesy, not receiving or giving impermissible assistance, not
creating the temptation for another to cheat, abiding by all decisions of the
tournament officials, not colluding with another person to "fix" a match
result, not intentionally "throwing" a match, honestly reporting details of
game situations to tournament officials, and promptly reporting violations of
this honor code to a tournament official. a. Participating teams and audience
shall not write down or record any questions and/or answers.
Any tournament official may find that a player, coach, institutional
representative, or other person associated with a team during the tournament
has committed misconduct. Misconduct includes disruptive behavior,
unethical behavior, any violation of the honor code, or other un-sportsman
like conduct. Officials may interpret these categories at their discretion.
Major infractions and/or repeated infractions may result in ejection for an
individual and/or disqualification for a team at the discretion of tournament
officials.
R. SEEDING, BRACKET, WAIT LIST, AND BYES

All competitions shall follow a standard single-elimination bracket-style

process.

The bracket are:

The PetroBowl Committee reserves the right to re-seed teams prior to the
competition in the event of a cancellation/disqualification. In the event of a
no-show the morning of the competition, said team shall be removed from
the bracket and the team scheduled to play them shall receive a bye for
that round.

2. Plan of Development Competition

a. Overview
Theme:
Strategy for Providing More Accessible and Effective Unconventional
Resources for Future Demand
Participant:
1 team consist of 3-4 students
Competition:
The competition will be held for 7-10 teams that will present their
development plans in front of a panel of judges on the day of
competition
Goal & Aim:
This competitions aims to improve the students ability to make a
feasible, effective, and creative plans for providing more accessible
and effective unconventional energy resources for future demand.
Facilitate to increase students planning ability, presentation skill, and
team-work
b. Rules and Regulation
A. GENERAL RULES

Case and data (reservoir data, logging data, etc) related to the PoD
will be given to the selected team on further notice from the
committee
Every team must follow PTK POD from BP Migas KEP0072/BP00000/2010/S0 for PoDs format
All presentations, written document, verbal communication, and the
competition will be in English.
If any participants collect all requirements after the submission due
date, they will get 10 points reduced out of 100 points from the total
score.
Briefing to the competition rules and other details will be explained
during technical meeting before the competition.

 Competition rules are subject to change. Any rules changes,

clarifications, and/or agenda will be announced to all participating
universities during the competition briefing.
B. ELIGIBILITY

Each team consists of 3-4 people and the participant must be an

undergraduate student.
Every member of team must be from the same university
Every member of team is not allowed to join another team

C. REGISTRATION

All participant from each team is required to submit:

Completed registration form
Copy of Student ID
Copy of any letter that shows the participant is an undergraduate
student
All the requirements above must be submitted via email to
petrofest15@gmail.com before October 14th 2015
Participants will also need to submit a project explanation (brief of
development plans including technology used and economic
evaluation) maximum 3 page long typed in Ms. Word. (Deadline will
be notified by the committee later on)
All teams which have submitted all the requirements before deadline
and will compete in Universitas Indonesia on November 14th 2015
D. COMPETITION FORMAT

The PoDs theme is Strategy for Providing More Accessible and

Effective Unconventional Resources for Future Demand
Each team will be drawn in Technical Meeting to decide the order of
the presentation
The presentation and Q&A session will be in English
Each team has 20 minutes for presentation and 15 minutes for Q&A
session

E. JUDGING CRITERIA

a. Economic and Profitable Analysis (20%)

This criteria is about how you analyze and explain the economic evaluation of
your PoD based on the given data. How profitable it is for your company. Is your
production profit high enough to cover all the exploration, drilling, logging, and
any activities related to it.

b. Creativity and Feasibility (25%)

It is how you create your development plans as creative as possible based on
the given data. And also how feasible and innovative the technology used to be
applied in that area.

c. Project format (15%)

If the format is in accordance with PTK POD from BP Migas KEP0072/BP00000/2010/S0, the team will get full score.

d. Presentation (20%)
This scoring aspect is about how you communicate in English, time
management, present systematically, media used and ethics.

e. Mastering the content of presentation (20%)

Ability to understand the content of presentation, ability to defend your
argument, answering systematically and tactically

3. Paper Competition
a. Technical description
Theme:
Non-conventional energy source
Participant:
1 team consist of 1-2 students
Competition:
The competition will be held for 10-15 teams that will present
their paper in front of a panel of judges. 3 Winners will be
selected by judges decision
Goal & Aim:
This competition aims to better the students structured writing
skills, analytical skills, and scientific approach of problem
solving

CONTACT

For Further Information please contact:

Name: Kristanto Kosasih
Contact Number: 081397488767

Name:Yananta Bona
Contact Number: 087786207217

Name:Nindya Bestari
Contact Number: 08568555113