India Localization ISupplier URM

India Localization Support for iSupplier
Users Reference Manual
Release 11i
April 2007
Oracle India Localization Users Reference Manual
Oracle India Localization iSupplier User Reference Manual

Release 11i
Oracle Corporation
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Contents
Table of Figures ______________________________________________________________ 5
India Localization Support for iSupplier.......................................................................................... 6
About this Manual ______________________________________________________________ 7
iSupplier - Overview .......................................................................................................................... 9
Basic Business Needs _________________________________________________________ 10
Major Features________________________________________________________________ 11
iSupplier IL Set Up ........................................................................................................................ 15
SetUp Checklist_______________________________________________________________ 15
Setup Steps __________________________________________________________________
Step 1 Define Organization Additional Information ___________________________________
Step 2 Define Organization Trading Information_____________________________________
Step 3 Define Excise Invoice Generation __________________________________________
Step 4 Define Sub Inventory Location_____________________________________________
Step 5 Define Localization Item Information ________________________________________
Step 6 Define Tax Codes ______________________________________________________
Step 7 Define Tax Categories ___________________________________________________
Step 8 Define Item Categories __________________________________________________
Step 9 Define Assessable Price Lists _____________________________________________
Step 10 Define VAT Regime ____________________________________________________
Step 11Define VAT Claim Terms ________________________________________________
Step 12 Define VAT Generation Sequence ________________________________________
Step 13 Define Supplier Additional Information _____________________________________
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Processing iSupplier Transactions................................................................................................ 19

Suppliers Actions ____________________________________________________________
Request for Quotation (RFQ) ___________________________________________________
Blanket Purchase Agreements __________________________________________________
Standard Purchase Orders _____________________________________________________
Advance Shipment Notice ______________________________________________________
Advance Shipment Billing Notice ________________________________________________
Viewing ASN / ASBN Information ________________________________________________
Viewing Receipts and Returns __________________________________________________
Viewing Invoices and Payments _________________________________________________
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40
Buyers Actions_______________________________________________________________ 42
Receipts from ASN / ASBN _____________________________________________________ 42
Creating ASBN Invocie ________________________________________________________ 46
Reports______________________________________________________________________ 48
Table of Figures
FIGURE 1: RFQ DETAILS.......................................................................................................................................19
FIGURE 2:RFQ INDIA LOCALIZATION TAXES ........................................................................................................20
FIGURE 3:BPA INDIA LOCALIZATION TAXES ........................................................................................................22
FIGURE 4:BPA INDIA LOCALIZATION TAXES ........................................................................................................23
FIGURE 5: PURCHASE ORDER ................................................................................................................................25
FIGURE 6: PURCHASE ORDER INDIA LOCALIZATION TAXES..................................................................................25
FIGURE 7: CREATING ADVANCE SHIPMENT NOTICE ENTERING IL INFORMATION ...................................26
FIGURE 8: CREATING ADVANCE SHIPMENT NOTICE ENTERING IL INFORMATION ...................................27
FIGURE 9: CREATING ADVANCE SHIPMENT BILLING...............................................................................28
FIGURE 10: CREATING ADVANCE SHIPMENT BILLING NOTICE .............................................................29
FIGURE 11: VIEW ADVANCE SHIPMENT NOTICE ................................................................................................31
FIGURE 12: VIEW ADVANCE SHIPMENT NOTICE...............................................................................................32
FIGURE 13: ADVANCE SHIPMENT NOTICE VIEW IL INFO ....................................................................................33
FIGURE 14: ADVANCE SHIPMENT NOTICE VIEW IL INFO ....................................................................................33
FIGURE 15: ADVANCE SHIPMENT BILLING NOTICE ...............................................................................................34
FIGURE 16: ADVANCE SHIPMENT BILLING NOTICE ...............................................................................................35
FIGURE 17: RECEIPT..............................................................................................................................................36
FIGURE 18: RECEIPT S TAX DETAILS ....................................................................................................................37
FIGURE19: RECEIPT HISTORY ...............................................................................................................................37
FIGURE 22: VIEW INVOICES ..................................................................................................................................40
FIGURE 23: INDIA LOCALIZATION TAXES FOR INVOICES .......................................................................................40
FIGURE 24: VIEW PAYMENTS ................................................................................................................................41
FIGURE 25: ASN RECEIPT FORMS QUERYING SHIPMENT NUMBER .....................................................................43
FIGURE 26: ASN RECEIPT FORMS QUERYING SHIPMENT NUMBER .....................................................................43
FIGURE 27: ASN RECEIPT FORMS CREATING RECEIPT .......................................................................................44
FIGURE 28: ASN RECEIPT FORMS INDIA LOCAL RECEIPTS DFF.........................................................................44
FIGURE 29: QUERY ASBN INVOICE ......................................................................................................................46
FIGURE 30: GENERATE CONCURRENT TO INSERT TAXES ......................................................................................47
India Localization Support for iSupplier

This document details functionality that is made available as part of iSupplier Product to support
India specific Statutory Tax needs.
iSupplier is a collaborative application enabling secure transactions between Buyers and Suppliers
using the Internet. Using Oracle iSupplier Portal, Suppliers can monitor and respond to events in the
procure-to-pay cycle.
This enhancement deals with providing the relevant tax information for the iSupplier transactions.
This enhancement is available to users of Oracle Base Application - Release 11.5.10 version with
India Localization patch set IN60107
About this Manual

The Oracle Applications 11i - India Localization iSupplier User Reference Manual includes all
information required to use India Localization iSupplier solution effectively.
This manual is to be referred in conjunction with Oracle Applications 11i Reference Manuals of the
respective base product modules and Oracle India Localization User Reference Manual.
India Localization iSupplier Solution addresses the needs of Indian Industry relating to iSupplier. All
general requirements relating to use India Localization taxes with iSupplier module have been
incorporated in the scope of this localization, however industry or state specific requirements are not
addressed.
Audience for this Manual

This manual is a complete source of information about India Localization iSupplier Solution and
designed to provide useful guidance and assistance to:
Consultants implementing India Localization version of Oracle Applications
Key user team of Oracle Applications
Accountants
Accounting Mangers
Auditors
Chief Financial Officers
Controllers
Data Entry Clerks
Financial Analysts
Line Managers
MIS Professionals
India Localization for iSupplier User Manual assumes that you have a basic understanding of
Localization requirements in India and a thorough understanding of India Localization features. It also
assumes you have a basic familiarity of Procure-to-Pay transactions flows as also with iSupplier
module in Oracle Applications.
iSupplier - Overview
iSupplier is a collaborative application enabling secure transactions between Buyers and Suppliers
using the Internet. Using Oracle iSupplier Portal, Suppliers can monitor and respond to events in the
procure-to-pay cycle. In the Indian Context, providing the relevant tax information for the iSupplier
transactions is an essential requirement. India Localization functionality is now extended to Oracle
iSupplier (Supplier View) through this enhancement.
Oracle iSupplier (Supplier View) enables Suppliers to have real-time access to information (such as
purchase orders and delivery schedules) and respond to the buying company with order
acknowledgments, change requests, shipment notices, invoices and planning details. The major
functions supported in this process are:
Reviewing Supplier Agreements and Releases, Request for Quotations (RFQ)
Viewing, Printing and Acknowledging Purchase Orders, Submitting Change Order Requests
Viewing Shipments, Entering Advance Shipment Notice (ASN) / Advance Shipment and
Billing Notice (ASBN)
Viewing Receipts and Returns
Viewing and initiating Invoices
Supplier Profile Management
Reviewing Planning and Inventory Information
Oracle India Localization Users Reference Guide
Basic Business Needs

iSupplier addresses the basic business need of providing a real-time access and interaction
mechanism between the Supplier and Buying Organization with regard to the Procure-to-Pay
business cycle.
The following diagram shows the capabilities available in Oracle iSupplier that has been customized
to meet the requirements of India Localization.
Business needs specific to Indian context and with reference to the capabilities available in Oracle
iSupplier are listed below.
Restricted access to Suppliers to view India Localization (IL) taxes in RFQs, Purchase
Orders, Receipts and Invoices.
Defaulting IL taxes on RFQ, PO, ASN, ASBN, Receipt and Invoice automatically based
on IL tax Defaulting hierarchy
Display IL taxes for each line for above documents
Recalculate IL taxes on changing quantity of approved PO
Cancel IL taxes on cancellation of iSupplier PO
Carry forward taxes defaulted and added to a ASBN to Receipt
Display IL taxes in Purchase Orders details for each line
View Tax details and precedence for each RFQ, PO, ASN, ASBN, Receipt line
Default IL taxes on Receipts automatically based on IL tax Defaulting hierarchy
Display IL taxes for each Receipt line
Allow modification of defaulted taxes on Receipts (other than defaulted from ASBN)
Claim MODVAT / Value Added Tax recovery for the Receipts
Accounting for IL Taxes on Receipts
Update relevant Excise Registers on Receiving
Apply Bill of Entry payments to Receipt lines carrying Customs Duty Taxes
Update Item costs with Non-Recoverable tax portion on Receipts
10
Major Features
Ability for review of Purchase Agreements and Releases, RFQs
Oracle iSupplier provides facility to review the existing Purchase Agreements and corresponding
releases. It also provides the facility to review any Request for Quotations from the buying
company.
India Localization taxes associated with the Purchase Agreement, Releases, RFQs etc.
displayed along with base document details on the iSupplier pages.
are
Agreements
In the Supplier Agreements Summary page, India Localization tax amounts released are
displayed along with the base amounts released.
In Blanket Agreement Details page that opens on drilling down from an Agreement number,
India Localization taxes (without amounts) are displayed for the Price Breaks defined for the
Blanket Agreement.
In the Blanket Agreement Details page that opens on drilling down from an agreement, India
Localization Tax Amounts are displayed along with the base amounts for each Blanket
Release / related Standard Purchase Order (in case of a Global Blanket Agreement)
Tax details are displayed in a view only mode for each blanket release line in the Blanket
Release details page that opens up on drilling down from a Blanket Release number
India Localization Tax Amounts are displayed in the Receipts, Invoices and Payment details
pages that open up from the Blanket Release Related Information links.
Cancellation and Change requests from Blanket release impacts India Localization taxes as
in the case of Purchase Orders. Similarly Printable View displays PO report for the blanket
Agreement / Release with India Localization tax amount
Request for Quotations (RFQ)

India Localization tax amount and details are displayed in the RFQ Details page
Viewing, Acknowledging and Printing Purchase Orders, Initiating Change

Requests.
iSupplier has following functionality for Purchase Order Review:
Viewing and Acknowledging Purchase Orders
Printing Purchase Orders.
Changes to Purchase Orders - This feature provides the Oracle iSupplier user the ability to
request changes and line cancellations to Purchase Orders. Such changes are limited to
only Quantity change, Promised Date change and splitting of shipment schedules.
Following are the major features with respect to India Localization:
India Localization Tax Amount is displayed along with base amount in the Purchase Order
Summary page. Tax details are displayed in a view only mode for each Purchase Order line
11
in the Purchase Order details page that opens up on drilling down from a Purchase Order
Number.
PO Shipment level tax details are also displayed in the Purchase Order details page.
India Localization Tax Amount and details are displayed in the Receipts, Invoices and
Payment details pages that open up from the Purchase Order Related Information links.
Tax details are displayed in a view only mode for each Purchase Order line in the Request
Cancellation page that opens up on pressing the Request Cancellation button. On
approval of the cancellation of the line / order initiated from iSupplier related India
Localization tax lines are also cancelled.
Tax details are displayed in a view only mode for each purchase order line in the Request
Changes page that opens up on pressing the Request Changes button. On approval of the
changes (Quantity or Price change, Shipment splitting etc) initiated from iSupplier, related
India Localization tax lines are also changed accordingly.
Shipments
iSupplier provides facility to enter an Advance Shipment Notice (ASN) or Advance Shipment Billing
Notice (ASBN), to alert the buying company of upcoming shipment deliveries. The shipment details
that can be specified on the ASN / ASBN are :
Shipment Header Shipment Number, Shipment Date, Expected Receipt Date
Shipment Lines - Packing Slip, Country of Origin, Bar Code Label, Container Number,
Truck Number , Comments
Freight Information (physical not freight amount)
ASBN can be used to enter billing information on a shipment notice. An ASBN creates an invoice in
the Buyers payables system. To create an ASBN, in addition to the above details, the following
billing details are provided
Invoice Number, Invoice Amount, Invoice Date, Payment Terms, Freight Amount, Currency,
Tax Amount, Remit To Site.
In Indian Scenario, Suppliers shall be providing Excise / VAT Invoice Number, Excise /VAT Invoice
Date while creating ASNs/ASBNs through iSupplier portal. This information is vital for India
Localization receipt processing and the Buying Company may require that when receipts are
created out of these ASNs/ASBNs, the Excise/VAT details be automatically populated to the
relevant India Localization tables without having to re-enter these details.
Suppliers also has an option of additing or modifing tax information while creating ASBNs
through iSupplier portal. This information is vital for India Localization receipt processing and the
buying company may require that when receipts are created out of these ASBNs, the tax details be
automatically populated to the relevant India Localization tables without having to re-enter these
details. This involves overriding the taxes specified at the PO level.
Create Advanced Shipment Notice (ASN) page
Additional fields are provided in the iSupplier Create ASN Shipment Header page to
capture the Excise Invoice, Excise Invoice Date details
On submitting the ASN, these details are interfaced to Purchasing to make it automatically
available in the Receipt DFF.
Create Advanced Shipment Billing Notice (ASBN) page
12
Additional fields are provided in the iSupplier Create ASBN Shipment Header page to
capture the Excise Invoice, Excise Invoice Date details
On submitting the ASBN, these details are interfaced to Purchasing to make it automatically
available in the Receipt DFF.
Additionally, a feature is made available at ASBN level (in the ASBN Shipment lines page)
to view the India Localization taxes (defaulted from Purchase Order), add, modify and
delete the first party taxes (taxes pertaining to the Supplier) by the Supplier User. On
submitting the ASBN, these taxes are automatically defaulted to the Receipts and Invoices
created from the ASBN. No further modification is allowed to these taxes at the Receipt or
Invoice level. Third Party taxes, mentioned in the PO if any , shall be defaulted to the ASBN
in a view only mode.
View / Cancel ASN / ASBN page
India Localization Excise Invoice details are available for viewing when Supplier user is
viewing an ASN or ASBN. Tax details are displayed while viewing an ASBN
India Localization taxes are cancelled when an ASN or ASBN is cancelled. However the
taxes can still be viewed in a read only mode for cancelled ASBNs, though these taxes shall
not be available for any receipts / invoices created for the Purchase Order.
Receipts
iSupplier has following functionality in Receipts and Returns:
Supplier can view the Receiving and Returns information
Supplier can view the Quality (Inspection) information
Following is the functionality provided in India Localization:
Receipts and Returns can be viewed from iSupplier. The Supplier user will be able to see
IL taxes to be part of the Receipt while viewing the receipts. India Localization tax amount
and details are displayed in the Receipt details page that opens on drilling down from the
Receipt Number.
In the form based India Localization receipt functionality, tax defaulting is provided on the receipts
created from ASBN. No modification is allowed to ASBN taxes at the receipt level. If ASBN has a
Third party tax, it shall be modifiable to the extent of Vendor and Vendor Site fields in the Receipt
form. However new Third party taxes can be added while creating a Receipt from an ASBN
Invoices
iSupplier has following functionality in Invoicing:
Submit Invoices Suppliers can submit an invoice online to the buying company based on
the Purchase Order lines they have fulfilled. Invoices can be created only through reference
to a Purchase Order.
View Invoice Information
View Payment Information
Following is the functionality provided in India Localization:
13
Invoice Creation
Invoices initiated from the iSupplier are interfaced to Payables through the Payables Open
Interface Import process. India Localization taxes get defaulted from the Purchase Order for
such invoices imported from iSupplier.
View Invoices / Payments
India Localization taxes are included in the Invoices / Payment amounts displayed in the
Invoice / Payment Summary pages.
In the form based India Localization functionality, invoice level tax defaults from PO to PO
Matched Invoices, from Receipt to Receipt Matched Invoice and from ASBN for invoices
created from ASBN.
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iSupplier IL Set Up
This section provides an overview along with details of each setup that needs to be completed in
order to use India Localization iSupplier Solution.
SetUp Checklist
The following table lists setup steps. On logging on to Oracle Applications, complete these steps to
implement India Localization iSupplier:
Oracle India Invenotry
Step No
Required
Step 1
Required
Step 2
Optional
Step 3
Optional
Step 4
Required
Step 5
Required
Step 6
Required
Step 7
Required
Step 8
Required
Step 9
Optional
Step 10
Required
Step 11
Required
Step 12
Required
Step 13
Required
Step Title
Define Organization Additional Information
Define Trading Registration Details
Define Excise Invoice Generation
Define Sub Inventory Location
Define Localization Item Information
Define Tax Codes
Define Tax Categories
Define Item Categories
Define Assessable Price Lists
Define VAT Regime
Define VAT Claim Terms
Define VAT Invoice Generation Sequence
Supplier Additional Information
15
Setup Steps
This section provides an overview and details of each step involved in completion of IL iSupplier
Transactions.
Step 1 Define Organization Additional Information

Identify and Define Inventory Organizations and Locations that would be reporting to the Tax
Authorities. The information defined at this level would be the basis for Recording, Reporting and
Accounting of the local taxes. Apart from this you would also define the Organization Registration
details with Excise, Customs, Sales Tax and TDS authorities. This information available in Additional
Organization Information is the basic data for all India Localization activities. The Organization and
Locations defined through Common Application would be available for setup. While creating the
Additional Organization Information, it is mandatory to create two sets of records, one at Null Location
level and another with Location.
The master child relationship among the Organization and Location would be used only for
consolidation of Excise Registers at Master Organization Level.
See Also: Defining Organization Additional Information, India Local Inventory Chapter
Step 2 Define Organization Trading Information

You would enter the information of the Organizations registered under the Central Excise Rules as a
Dealer/Depot. Navigate to Trading Information Tab of the Additional Organization Information to enter
Excise Registration details of a Dealer. The information entered here would be printed on all relevant
reports and invoices raised from this Organization.
You would ensure that no values are entered in any of the fields falling under the Excise region of the
Tax Information tab of the Additional Organization Information. Any value entered in this region would
categorize this Organization as a Manufacturing Organization.
See Also: Defining Trading Registration Details, India Local Inventory Chapter
Step 3 Define Excise Invoice Generation

This feature can be used to automate the Excise Invoice document sequence generation. You can
setup a document sequence for the combination of Transaction Type, Order / Invoice Type and
Register Type. You can define an alpha / alphanumeric value which would be prefixed to the number
series generated for each Excise Invoice. The setup would be restricted to the Order / Invoice Types
for which it is created. For all other Excise Invoices which are created using Order / Invoice Types for
which setup has not been made, the system use the default number series. This would be a numeric
series, starting with one, incremented by one. The sequence would be different for each Organization
/ Location and the nature of clearance. Within the Organization, the sequence would be different for
the Domestic clearances and Export Clearances.
See Also: Defining Excise Invoice Generation, India Local Inventory Chapter
16
Step 4 Define Sub Inventory Location

As a part of Localization setup, sub-inventories have to be associated to a combination of
Organization/Location. Excise related transactions and records would be updated only for those sub
Inventories that are identified as bonded for Manufacturing Organizations and as traded for Trading
Organizations.
See Also: Defining Sub Inventory Location, India Local Inventory Chapter
Step 5 Define Localization Item Information

The recording, recoverability and reporting of Localization Taxes would depend on India Localization
related information setup for the Item. These values have to be entered in India Localization context
of the Items DFF, attached to the Item Master. Excise Registers would be updated only when the
Excise Flag is set to YES. Similarly, considering CENVAT Credit and updating the Excise Registers
for a Receiving transaction would happen only when the MODVAT flag is set to Yes. The option
chosen in the Item Class attribute would be the basis on which the type of Excise Credit Register that
has to be hit. Items classified in the other classes (such as OTIN, OTEX) would not be updating
Excise Records.
The Trading Flag would work together with the Organization Trading Information setup. RG23D
Register would be hit only when the Trading item is transacted in a trading Organization.
See Also: Defining Item Information, India Local Inventory Chapter
Step 6 Define Tax Codes

The Tax Definition is a localization feature to define taxes that are applicable to the transactions
created in your Organization. The Taxes can be classified in different Types. The Type would be
useful to recognize the relevance of the tax for the Excise Registers, Sales Tax Form generation and
TDS Certificate generation. The Type chosen would also have influence over the behavior of other
fields in this form. You can specify the Tax Rate, Surcharge, Recoverability, Rounding Rule, Expense
Account Code, Tax (Third party) Vendor, Multi-currency and Effective Period for the Tax. In a multiorganization setup, Taxes would be specific to an Organization. On choosing the Taxes Localized
option from the menu, you would get the list of Inventory Organizations, to choose from. The tax
defined can be used only for the Organization for which it is defined. Taxes once saved cannot be
updated.
See Also: Defining Tax Names / Codes, India Local Inventory Chapter
Step 7 Define Tax Categories

If you can identify your purchase and sales transactions into clear categories for which a similar set of
taxes with similar precedence and calculation are applicable, then you can group such taxes into a
Tax Category. In a Tax Category you can choose the Taxes along with the precedence order and
calculation basis.
An Item Class can be identified for a Tax Category. These taxes would default for all the Items falling
in this class. This would be useful, where the Item class drives the tax applicability. These taxes
would default for the transactions created for the items in the item class. You can however, manually
add new tax lines and can change, delete, change precedence for the defaulted lines.
See Also: Defining Tax Categories, India Local Inventory Chapter
17
Step 8 Define Item Categories

Item Category allows you to assign Tax Categories to an inventory item in an Organization. You can
attach an Item Category to the Additional Internal Customer information. The Taxes defaulted for a
transaction line would be based on the Item Category attached to the Internal Customer and the Tax
Category assigned to the Item in this category.
See Also: Defining Item Category List, India Local Inventory Chapter
Step 9 Define Assessable Price Lists

When the Taxable basis for the calculation of the Excise Duty is different from the Price at which the
Item is transferred, then you will have to create additional Price Lists with the Item Excise Assessable
Price. This price list has to be attached to the Internal Customer / Customer Site. The Assessable
Price would be considered only for calculation of the Excise Duty.
Assessable Price Lists needs to be defined separately for Excise and VAT if the taxable basis is
different.
See Also: Defining Assessable Price List, India Local Inventory Chapter
Step 10 Define VAT Regime

Regime would be used to define rules that would be applicable to all Taxes assigned to it. You need
to complete this setup step before you move ahead with other setups. Setups made for a Regime
would be applicable to all transactions created from the Organizations assigned to it. Information
defined here would be generic unless you assign different properties at an Organization Level.
In the Regime you have to provide VAT Registration Number and Accounts associated with the
Regime such as Liability and Interim Liability accounts for the Taxes and assign Organizations to it.
See Also: Define VAT Regime, Value Added Tax Chapter
Step 11Define VAT Claim Terms

VAT taxes applicable to a purchase of Capital Goods can be recovered over a period of time as
specified under the VAT Act. The VAT Claim terms enable you to define VAT Recovery Term. These
terms can be assigned to the VAT Item Classes.
See Also: Define Claim Terms, Value Added Tax Chapter
Step 12 Define VAT Generation Sequence

VAT Invoice sequence can be defined for an Order/Invoice Type. You can also specify prefixes for
each series.
A default series would be defined automatically for the regime. This would be applicable to the
Transaction Types to which no series has been defined.
See Also: Define VAT Invoice Sequence, Value Added Tax Chapter
Step 13 Define Supplier Additional Information

Before you start creating transactions for the Supplier, it is required to record the localization related
information for the Supplier Site. You would enter the Supplier Registration details with the Excise,
Sales Tax and Income Tax Authorities. You will also attach the Assessable Price list that should be
considered for the calculation of Excise Duty & VAT. You would also define the Item Category list to
default localization taxes.
You will have to make this setup for each Supplier Site.
See Also: Defining Supplier Additional Information, India Local Purchasing Chapter
18
Processing iSupplier Transactions

Suppliers Actions
In the iSupplier Portal of the Supplier View you can view documents created by the Buyer, Accept the
Documents and also make request for change in Delivery Schedules, Rate and Quantity etc.
ISupplier View provides the following features
Reviewing Supplier Agreements and Releases, Request for Quotations (RFQ)
Viewing, Printing and Acknowledging Purchase Orders, Submitting Change Order Requests
Entering ASN / ASBN & Viewing Shipments
Viewing Invoices and Payments
Request for Quotation (RFQ)

You can view the Requests for Quotation (RFQ) in which your organization is included as a Supplier.
India Localization tax details (indicative taxes) can be viewed in the RFQ Details page in the iSupplier
portal. The RFQ details page will have a View IL Taxes button for each RFQ
Button provided for

View IL Tax
FIGURE 1: RFQ DETAILS
19
Navigation Path: iSupplier -> Orders -> RFQ -> Go
Clicking on the above View IL Tax button would open the India Localization Taxes Screen as
shown below:
FIGURE 2:RFQ INDIA LOCALIZATION TAXES

Navigation Path: iSupplier -> Orders -> RFQ -> View IL Tax
The above taxes would be in a view only mode and cannot be changed by you.
20
Blanket Purchase Agreements

In the iSupplier Portal, you can view blanket Purchase Agreements (BPA) created by the Buyer.
In the iSupplier Portal, you can also make requests for change of the Rate, Quantity, Change the
Delivery Schedule and Accept the BPA. After making such a request, document will be shown in
Pending Status till the changes are accepted / rejected by the Buyer.
India Localization taxes associated with the Purchase Agreement, Releases. are displayed along
with base document details on the iSupplier pages.
In the Supplier Agreements Summary page, India Localization tax amounts released are
displayed along with the base amounts released.
In Blanket Agreement Details page that opens on drilling down from an Agreement number,
India Localization taxes (without amounts) are displayed for the Price Breaks defined for the
Blanket Agreement.
In the Blanket Agreement Details page that opens on drilling down from an agreement, India
Localization Tax Amounts are displayed along with the base amounts for each Blanket
Release / related Standard Purchase Order (in case of a Global Blanket Agreement)
Tax details are displayed in a view only mode for each blanket release line in the Blanket
Release details page that opens up on drilling down from a Blanket Release number
India Localization Tax Amounts are displayed in the Receipts, Invoices and Payment details
pages that open up from the Blanket Release Related Information links.
Cancellation and Change requests from Blanket release impacts India Localization taxes as
in the case of Purchase Orders. Similarly Printable View displays PO report for the blanket
Agreement / Release with India Localization tax amount
21
FIGURE 3:BPA INDIA LOCALIZATION TAXES

Navigation Path: iSupplier -> Orders -> BPA -> PO Number
Clicking on the Taxes Link on this page will take you to the details of the Taxes.
22
FIGURE 4:BPA INDIA LOCALIZATION TAXES

Navigation Path: iSupplier -> Orders -> BPA -> PO Number - > Tax Total - > Drill Down
23
Standard Purchase Orders

In the iSupplier Portal, you can view and acknowledge the orders, request change of the Orders /
cancellation of orders. Your requests for Cancellation / Changes related to the Orders have to be
Accepted / Rejected by the Buyer for the changes to be effective
India Localization iSupplier support provides an additional Column of Tax Amount to enable you to
view the tax details associated with the Purchase Order.
Following are the major features with respect to India Localization:
India Localization Tax Amount is displayed along with base amount in the Purchase Order
Summary page. Tax details are displayed in a view only mode for each Purchase Order line
in the Purchase Order details page that opens up on drilling down from a Purchase Order
Number.
PO Shipment level tax details are also displayed in the Purchase Order details page.
India Localization Tax Amount and details are displayed in the Receipts, Invoices and
Payment details pages that open up from the Purchase Order Related Information links.
Tax details are displayed in a view only mode for each Purchase Order line in the Request
Cancellation page that opens up on pressing the Request Cancellation button. On
approval of the cancellation of the line / order initiated from iSupplier related India
Localization tax lines are also cancelled.
Tax details are displayed in a view only mode for each purchase order line in the Request
Changes page that opens up on pressing the Request Changes button. On approval of the
changes (Quantity or Price change, Shipment splitting etc) initiated from iSupplier, related
India Localization tax lines are also changed accordingly.
Tax amount is
displayed for a
Purchase Order
24
FIGURE 5: PURCHASE ORDER
Navigation Path: iSupplier -> Orders -> Purchase Orders -> Go

You can click on the Taxes button to drill down to details of the Tax lines. Clicking the Tax amount
would open the India Localization Taxes Screen as indicated below:
FIGURE 6: PURCHASE ORDER INDIA LOCALIZATION TAXES

Navigation Path: iSupplier -> Orders -> Purchase Orders -> Drill Down on Tax amount
The above taxes would be in a view only mode and cannot be changed by you.
25
Advance Shipment Notice

An Advance Shipment Notice (ASN) is a notice to the Receiving Organization that a shipment is
coming. The ASN contains details including shipment date, time, and identification number; packing
slip data; freight information; item detail including cumulative received quantities; country of origin;
purchase order number; and returnable container information.
Once you create an ASN in the iSupplier portal, the Buyer gets a notification about the shipment
being arrived. Buyer has to execute the Receiving Transaction Processor concurrent program to
import the ASN details into the receiving tables.
After you have entered the ASN Header and Lines details and submitted it for processing, iSupplier
show the Advance Shipment Notice Confirmation page. India Localization iSupplier Support provides
you a button for Viewing / Updating the IL Info on the ASN. The Excise details like the Excise Invoice
Number and Excise Invoice Date can be entered and saved by clicking this button.
FIGURE 7: CREATING ADVANCE SHIPMENT NOTICE ENTERING IL INFORMATION

Navigation Path: iSupplier -> Shipments -> Shipment Notices ->Create Advance Shipment Notice ->
Shipment Header - > View / Update IL Info
After entering the Excise Details, if any, for the Shipment, click on the Apply Changes Button to save
the data on the View / Update IL Tax Page and then click on the Continue Button to complete the
Transaction. The Excise Invoice Number and Excise Invoice Date entered on this page will default on
the India Receipt DFF when Buyer creates the Receipts against this ASN.
26
FIGURE 8: CREATING ADVANCE SHIPMENT NOTICE ENTERING IL INFORMATION

Navigation Path: iSupplier -> Shipments -> Shipment Notices ->Create Advance Shipment Notice ->
Shipment Header - > View / Update IL Info -> Update
Clicking on the Continue Button takes to the View / Cancel Advance Shipment Notices Page. This
page will display all the information pertaining to the shipments that have been carried out along with
the Status of the Shipment.
You have the option to go back to the Shipment creation process without pressing the Continue
button. In such an event the ASN will be in a status Partially processed and it will not be interfaced to
the Receiving transaction interface and hence will not be available for receiving. You can query the
ASN again using the View / Cancel Advance Shipment and Billing Notices page, click on the View
/Update IL Info, update the Excise details, if required and press the Continue button to Complete the
ASN process. After completion of the process, ASN gets the Pending status and is ready for
interfacing into receiving tables After the Shipment is interfaced, the status is shown as blank in the
Processing Status Column.
27
Advance Shipment Billing Notice

ASN containing Invoice and Tax information along with shipping information is an Advance Shipment
Billing Notice (ASBN). Additional details available on ASBN are Invoice Number, Invoice Amount,
Invoice Date, Payment Terms, Freight Amount, Currency, Tax Amount, and Remit To Site etc. An
ASBN created in the iSupplier portal creates an invoice in the buyers payables system.
You can enter an Advance Shipment cum Billing Notice, with the tax information. The taxes entered
in the ASBN will be defaulted on to the Receipt and the Invoice created using the ASBN. The Taxes
that have been defaulted from the ASBN cannot be modified or new first party taxes added on the
receipt. Only new Third Party taxes can be added on such Receipts
While Creating the ASBN, you will enter the Shipment Number, Shipment Date, Invoice Number etc
in the Shipment Header Page and the Quantity being shipped in the Shipment lines page
On submitting the ASBN Pages, the ASBN will be created and you will be taken to the Advance
Shipment Notice Confirmation page.
FIGURE 9: CREATING ADVANCE SHIPMENT BILLING

Navigation Path: iSupplier -> Shipments -> Shipment Notices ->Create Advance Shipment Billing
Notice -> Advance Shipment Notice Confirmation
28
India Localization iSupplier support provides a new button viz. View / Update IL Info in this page. On
clicking on the button will take you to the View / Update IL Tax Page, where you can enter the Excise
Invoice Number and Date if the shipment has Excise Type of Taxes.
FIGURE 10: CREATING ADVANCE SHIPMENT BILLING NOTICE

Navigation Path: iSupplier -> Shipments -> Shipment Notices ->Create Advance Shipment Billing
Notice -> Advance Shipment Notice Confirmation - > View / Update IL Info
The Excise Invoice Number and Excise Invoice Date entered on this page will default on the India
Receipt DFF when Buyer creates the Receipts against this ASBN. You can also modify the Taxes
defaulted from the Purchase Order or add new taxes, if required. Please note that the taxes specified
by you are the final taxes and the same cannot be modified at the time of Receipt by the Buyer.
If the PO has any third party taxes, they shall also be defaulted to the ASBN page, but they can only
be viewed here no modification / deletion is allowed for such taxes.
After the changes are done, you need to press the Apply Changes button to save the changes.
(Ignore Changes button shall clear all the changes done) You need to press the Complete button to
complete the process and make the ASBN available for interfacing into Receiving Tables.
You have the option to go back to the Shipment creation process without pressing the Complete
button. In such an event the ASBN will be in a status Partially processed and it will not be interfaced
29
to the Receiving transaction interface and hence will not be available for receiving. You can query the
ASBN again using the View / Cancel Advance Shipment and Billing Notices page, click on the View
/Update IL Info, update the Excise details, if required and press the Complete button to complete the
ASBN process. After completion of the process, ASBN gets the Pending status and is ready for
interfacing into receiving tables After the Shipment is interfaced, the status is shown as blank in the
Processing Status Column.
30
Viewing ASN / ASBN Information

Shipments created though ASN / ASBN can be viewed by you in the Supplier View. Clicking on the
Shipment Number link in the Shipment Number Column will take you to the specific Advance
Shipment Notice Page.
FIGURE 11: VIEW ADVANCE SHIPMENT NOTICE

Navigation Path: iSupplier -> Shipments -> Shipment Notices ->View / Cancel Advance Shipment &
Billing Notices
31
FIGURE 12: VIEW ADVANCE SHIPMENT NOTICE

Billing Notices
India Localization iSupplier Support provides button viz. View / Update IL Info on the View / Cancel
Advance Shipment Notice Page. Clicking on button will take you to the View / Update IL Tax Page.
32
FIGURE 13: ADVANCE SHIPMENT NOTICE VIEW IL INFO

Billing Notices > View / Update IL Tax
FIGURE 14: ADVANCE SHIPMENT NOTICE VIEW IL INFO

Navigation Path: iSupplier -> Shipments -> Shipment Notices ->View / Cancel Advance Shipment
Notice > View / Update IL Tax - > Drill down
Clicking on the Continue Button will take you back to the View / Cancel Advance Shipment Notice
Page.
33
For Viewing the ASBN shipments, the process is the same but when you click on the View / Update
IL Info, along with the Excise Invoice Details, the page will also show the Tax lines associated with
ASBN. The page displayed here is in a view-only mode unless the ASN / ASBN has the status of
Partially Processed indicating that the India Localization ASN / ASBN process is not completed yet.
In such a case, the page will open in an editable mode and the process can be completed by
pressing the appropriate buttons (as mentioned in earlier sections on ASN / ASBN).
FIGURE 15: ADVANCE SHIPMENT BILLING NOTICE

Billing Notices
34
FIGURE 16: ADVANCE SHIPMENT BILLING NOTICE

Billing Notices > View / Update IL Tax - > Drill down
The taxes displayed here are in View-Only Mode, if the ASBN is in a Pending / Blank status.
35

iSupplier has following functionality in Receipts and Returns:
View the Receiving and Returns information
View the Quality (Inspection) information
Receipts and returns can be viewed from iSupplier. You can view IL taxes also while viewing the
receipts. India Localization tax amount and details will be displayed in the Receipt details page that
opens on drilling down from the Receipt Number.
FIGURE 17: RECEIPT

Navigation Path: iSupplier -> Shipments -> Receipts
On the Receipts Summary page, if the Receipt has IL taxes, the Tax Total will appear in the Tax
Amount column as a link against the Receipt. Clicking on the Tax Amount Link takes to the detail
page showing the taxes pertaining to the Receipt.
36
FIGURE 18: RECEIPT S TAX DETAILS

Navigation Path: iSupplier -> Shipments -> Receipts - > Drill down Tax Amount
Alternatively you can also click on the Receipt Number on the Receipts Summary Page of the
iSupplier portal of the Supplier View.
Button provided
for View IL Tax
FIGURE19: RECEIPT HISTORY

Navigation Path: iSupplier -> Shipments -> Receipts ->
37
Clicking on View IL Tax Button will take you to the detail tax lines of the receipt.

Navigation Path: iSupplier -> Shipments -> Receipts -> Drill down IL View IL Taxes
38
In case of Returns by the Vendor to the Supplier, you can View the same information against the
receipt for which the Buyer has made the Returns.

Navigation Path: iSupplier -> Shipments -> Returns
Please note that no India Localization tax information is provided on the Returns page as the sane
taxes on receipt are reversed during the return process.
39
Viewing Invoices and Payments

You can view the invoices created by the Buyer in the iSupplier Portal along with Indian Taxes on the
Invoices Page.
Tax amount is
displayed for an
Invoice
Check
Number
FIGURE 22: VIEW INVOICES

Navigation Path: iSupplier -> Account -> View Invoices
FIGURE 23: INDIA LOCALIZATION TAXES FOR INVOICES

Navigation Path: iSupplier -> Account -> View Invoices -> Drill down on Tax amount
40
You can also view the payments made against an invoice through the iSupplier Portal. On the
Invoices summary page along with the Invoices, the Payment details are also displayed.
If the payment has been made, the Check Number / Payment Document Number will appear in the
Payment Number column. Refer Figure No 23
Drilling down the Payment Number on the Invoice Summary page will take you to the Payment
Details Page. The amount paid here displays includes the IL Taxes also.
FIGURE 24: VIEW PAYMENTS

Navigation Path: iSupplier -> Account -> View Invoices -> Payment
41
Buyers Actions
As a Buying Company user, you can view order, receipt, invoice, and payment information using the
Internal User View responsibility in Oracle iSupplier. You can also search for information across all
suppliers, as well as respond to supplier change requests. Features include:
Viewing Purchase Order and Purchase Agreement Information
Viewing Purchase Order Acknowledgements and Change Requests, acting on these

requests.
Viewing Shipment (ASN) and Receipts Information
Viewing Account (Invoices and Payments) Information
Buying Company view is basically providing a web interface for viewing the Procure-to-Pay
information. As you have access to the internal Oracle Applications and India Localization features,
normal India Localization functions (form based) may be used for viewing of India Localization tax
information on PO / Receipts / Invoices. Hence no support is currently provided for this feature of
iSupplier portal.
Receipts from ASN / ASBN

After the Supplier creates the ASN /ASBN, you will receive an intimation of the same along with the
expected date of arrival. On the receipt of the Shipment, you will make a receipt as in the normal P2P
cycle.
Before creation of a Receipt, you have to run the concurrent Receiving Transaction Processor for
interfacing the ASN /ASBN
Please note that Query for the New Receipt should be based on the Shipment Number (ASN /
ASBN).
42
FIGURE 25: ASN RECEIPT FORMS QUERYING SHIPMENT NUMBER

Navigation Path: India Local Purchasing - > Receiving - > Receipts
On Selecting the Shipment Number, the Supplier Name will appear in the Supplier filed automatically.
FIGURE 26: ASN RECEIPT FORMS QUERYING SHIPMENT NUMBER

43
Clicking on the Find button will take you to the Receipt form along with the Receipt Header form.
FIGURE 27: ASN RECEIPT FORMS CREATING RECEIPT

Clicking on the Receipt Header DFF and selecting the India Receipt will take to the
RCV_SHIPMENT_HEADERS form. Based on the Shipment Number queried, the Excise Invoice
Number and Excise Date will be defaulted if the transaction has Excise type of Taxes.
FIGURE 28: ASN RECEIPT FORMS INDIA LOCAL RECEIPTS DFF
44

From here on the process of making of the Receipt and Creation of the Invoice in Payables and
making payments to the Supplier will follow the normal course of the P2P cycle.
For an ASN receipt, Taxes get defaulted from the Purchase Order to the Receipt and all the taxes
can be modified, new Supplier Taxes or Third Party Taxes added (provided the Organization level
parameter Allow Tax Change on Receipt is set to YES for the Organization /Location combination),
For ASBN Receipts, the defaulting shall be from the ASBN (Supplier specified taxes) and no further
addition / modification can be done to the Supplier specified taxes. Only Third party taxes are allowed
to be added to the ASBN receipt. If the ASBN has a Third party tax (defaulted from PO, nonupdateable in ASBN by Supplier), the same shall be defaulted to ASBN receipt however such taxes
also can not be modified except for changing the Vendor name or Vendor Site fields on the receipt.
Please note here that the ASBN Invoice is created independent of the receipt and all the ASBN
Supplier taxes are being defaulted directly to the ASBN Invoice. Any change in the ASBN receipt to
the ASBN specified taxes shall result in a mismatch between the Receipt and Invoice tax details. This
is the reason behind the control mechanism in ASBN receipt.
The same control mechanism is applicable even you make an ASBN receipt using the India
Localization iProcurement solution (Please read the India Localization iProcurement solution User
manual for more details).
45
Creating ASBN Invocie

Once the ASBN is created by the Supplier, you will get an intimation regarding the Invoice Number,
Invoice Date, Date of Shipment, Taxes on the ASBN.
In ASBN type of Shipments, the system will automatically create the ASBN Invoice when the
Receiving Transaction Processor is run if the Purchasing profile option PO: Create ASBN invoices
using AP interface tables is set to YES at the site level. If this profile option is set to NO, the ASBN
Invoice need to be created using the Payables Open Invoice Import program with the Source as
Advance Shipment Billing Notice.
After generating the ASBN invoice, query for the Invoice Number given by the Supplier in the Invoice
form in India Local Payables Responsibility.
FIGURE 29: QUERY ASBN INVOICE

Navigation Path: India Local Payables - > Oracle Payables - > Invoice - > Entry - > Invoices - >
Query
On querying the same, the invoice will be found. You need to run the concurrent India To Insert
Taxes for Pay on Receipt now to load the India Local Taxes to the Invoice distributions.
46
FIGURE 30: GENERATE CONCURRENT TO INSERT TAXES

Navigation Path: India Local Payables - > View Requests (M) - > Submit a new Request - > India
to Insert taxes for Pay on Receipt
On completion of the concurrent, Supplier taxes specified in the ASBN shall be defaulted to the ASBN
Invoice. Normal Invoice validation / approval / payment process can be adopted now to complete the
Invoice process.
47
Reports
India Localization support for iSupplier do not involve any additional reports at the iSupplier
solution. Existing India Localization reports available in the form based functionality need to be
used for all reporting purposes.
48

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India Localization Support for iSupplier

Users Reference Manual

Oracle India Localization Users Reference Manual

Oracle India Localization iSupplier User Reference Manual

Primary Author: Mallikarjuna Gupta

Names,Oracle NetSolutions, Oracle One, Oracle Open Gateways, Oracle OpenWorld,

Oracle India Localization Users Reference Manual

Oracle India Localization

Quality,Oracle Secure Network Services, OracleSILVERSM, Oracle SQL/Services, Oracle

Oracle India Localization Users Reference Manual

Oracle India Localization

Processing iSupplier Transactions................................................................................................ 19

Oracle India Localization Users Reference Manual

Oracle India Localization

Oracle India Localization Users Reference Manual

Oracle India Localization

India Localization Support for iSupplier

Oracle India Localization Users Reference Manual

Oracle India Localization

About this Manual

Oracle India Localization Users Reference Manual

Audience for this Manual

Oracle India Localization Users Reference Manual

Oracle India Localization

Reviewing Supplier Agreements and Releases, Request for Quotations (RFQ)

Viewing Receipts and Returns

Viewing and initiating Invoices

Supplier Profile Management

Reviewing Planning and Inventory Information

Oracle India Localization Users Reference Guide

Oracle India Localization

Basic Business Needs

Display IL taxes for each line for above documents

Recalculate IL taxes on changing quantity of approved PO

Cancel IL taxes on cancellation of iSupplier PO

Carry forward taxes defaulted and added to a ASBN to Receipt

Display IL taxes in Purchase Orders details for each line

Default IL taxes on Receipts automatically based on IL tax Defaulting hierarchy

Display IL taxes for each Receipt line

Claim MODVAT / Value Added Tax recovery for the Receipts

Accounting for IL Taxes on Receipts

Update relevant Excise Registers on Receiving

Update Item costs with Non-Recoverable tax portion on Receipts

Oracle India Localization Users Reference Guide

Oracle India Localization

Request for Quotations (RFQ)

Viewing, Acknowledging and Printing Purchase Orders, Initiating Change

Viewing and Acknowledging Purchase Orders

Printing Purchase Orders.

Following are the major features with respect to India Localization:

Oracle India Localization Users Reference Guide

Oracle India Localization

Shipment Header Shipment Number, Shipment Date, Expected Receipt Date

Freight Information (physical not freight amount)

Create Advanced Shipment Notice (ASN) page

Create Advanced Shipment Billing Notice (ASBN) page

Oracle India Localization Users Reference Guide

Oracle India Localization

View / Cancel ASN / ASBN page

Supplier can view the Receiving and Returns information

Supplier can view the Quality (Inspection) information

Following is the functionality provided in India Localization:

View Invoice Information

View Payment Information