Professional Documents
Culture Documents
MATERIAL
Prepared By
M.S.N.Durga Prasad
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ACCOUNTS INTRODUCTION
Transactions
Any dealings made between persons involving exchange of values is called transactions. The transactions
which are Money related
Related to our firm
Effect the financial position (or) profit or loss of the firm is taken into books.
There are 2 types.
Cash transaction
Credit transactions
Cash Transactions
The transactions in which cash receipt (or) payment involved in the exchange are called cash transaction.
For identifying cash transactions the following one of the 3 rules must be follow.
Cash item must be there
Cash and person name both must be there
Cash and person name both not necessary
Examples:
Cash sales Rs5000
Goods purchased from Jyothi on cash Rs 8000
Purchases Rs 2000
Credit Transactions
The transactions in which cash receipt (or) payment is not involved in the exchange are called credit
transactions. In another way the transactions which are not cash transactions are called credit transactions.
Examples:
Purchased goods from Sampath Rs 3000
Goods sold to Raja Rs 5000
Classifying of Accounts
Accounts mean classified record of business transactions. Accounts are 2 types.
Personal Accounts
Impersonal Accounts
Impersonal accounts again 2 types
Real Accounts
Nominal Accounts
Now present Accounts 3 types
Personal Account
Real Account
Nominal Account
Personal Account
Accounts which are related to names of persons and firms are called personal accounts. (Including
debtors and creditors)
Examples: SyamA/c, Bank A/c, Capital A/c, Drawings A/c, Debtors A/c, Creditors A/c
Rule: - Debit the receiver
Credit the giver
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Real Accounts
Accounts which are related to Assets, Liabilities and Goods of a firm. (Excluding Debtors and
Creditors)
Example: Assets: Cash A/c, Building A/c, Furniture A/c, Investment A/c, Goodwill A/c, Patent A/c,
Liabilities: Bills payable A/c, Loan A/c, Bank overdraft A/c
Goods: Purchases A/c, Sales A/c, Purchases returns A/c, Sales returns A/c
Rule: - Debit what comes into the firm
Credit what goes out from the firm
Nominal Accounts
Accounts which are related to expenses, losses, incomes and gains are called Nominal accounts.
Examples:
Expenses: Salary paid A/c, Commission paid A/c
Losses: Bad debts A/c, Charities A/c, Discount allowed
Incomes: Rent received, Interest received A/c, and Allowance received A/c
Gains: Bad debts recovered A/c, Discount received A/c
Rule: - Debit all Expenses and Losses
Credit all Incomes and Gains.
ACCOUNTING CYCLE
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TYPES OF ACCOUNTS
Personal Account
Real Account
Assets, Liabilities
Goods
Nominal Account
Expenses, Losses
Incomes, Gains
Direct
Finial Accounts
Trading Account
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Balance Sheet
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Indirect
TALLY MATERIAL
Tally Generations
Tally4.5:
Its working operation system is DOS. (Disk operating system) Maintain the company
information is Accounts only.
Tally5.4:
Its working operation system is Windows. Maintain the company information is
Accounts only, Accounts with Inventory and Inventory only.
Tally6.3:
Its working operation system is Windows. Maintain the company information is
Accounts only, Accounts with Inventory and Inventory only. Using the VAT Taxation.
Tally7.2:
Its working operation system is Windows & Linux. Maintain the company information
is Accounts only, and Accounts with Inventory. Using the Taxation (VAT, TDS,
Service Tax)
Tally8.1:
Its working operation system is Windows. Maintain the company information is
Accounts only, and Accounts with Inventory. Using the Taxation (VAT, TDS, Service
Tax, Excise duty, TCS) apply the multi languages.
Tally9:
Its working operation system is Windows. Maintain the company information is
Accounts only, and Accounts with Inventory. Using the Taxation (VAT, TDS, Service
Tax, Excise duty, TCS, Payrolls, FBT) apply the multi languages.
Tally ERP9
Its working operation system is Windows. Maintain the company information is
Accounts only, and Accounts with Inventory. Using the Taxation (VAT, TDS, Service
Tax, Excise duty, TCS, Payrolls, FBT) apply the multi languages. Updated the features.
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TALLY MATERIAL
Company Information
Select Company
To select the an existing company
Create company
To create a new company
Backup
To write the company information on CD or DVD to format the system or update the
version.
Restore
Restore the computer from CD or DVD to reinstall the tally.
Quit
Close the tally.
CompanyAccounts Only
How to Create the Company
Select create company
Give the required fields
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Functional keys
F1
Alt+F1
F2
Alt+F2
F3
Alt+F3
F11
F12
Select Company
Shut Company
Current Date
Current Period
Present using Company
Company Information
Features (Company Operation Alteration)
Configuration
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Creation of Ledgers
GOTAccounts information Ledgers Create
Example: Creation Furniture Account
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Groups
Bank Account
Bank Account
Bank Account
Bank Account
Bank Occ Account
Bank Od
Branch/ Division
Branch/Division
Capital
Capital
Capital
Cash-In-Hand
Cash-In-Hand
Cash-In-Hand
Deposits(Assets)
Deposits(Assets)
Deposits(Asset)
Duties & Taxes
Duties & Taxes
Duties & Taxes
Duties & Taxes
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Surcharge On Taxes
Wealth Tax
Gift Tax
Entry Tax
T.D.S.(Tax Deduction at Source)
T.C.S.(Tax Collected Source)
Fringe Bureau Tax
Professional Tax
Direct Expenses Related To Factory And Manufacturing Unit
Direct Income(Incomes Accrued From Factory Or Manufacturing Units)
Plant & Machinery
Land
Building
Computers
Electrical Fittings
Furniture And Fittings
Indirect Expenses Related to Office
Indirect Incomes (Incomes Accrued from Office)
Shares
Insurances
Debentures
Fixed Deposits
Mutual Funds
Name Of The Party Or Concern Who Owes From Us
Name Of The Party Or Concern Who Owes To Us
Salary Advance
Provision For Bad Debts
Building Fund
Purchase (Credit Or Cash)
Purchase Returns
General Reserve
Sales (Cash/Credit)
Sales Returns
Suppliers
Customers
Loan Which Carries Interest(Name Of The Party Or Concern)With
Documentation
Loan Which Carries Interest(Name Of The Party Or Concern)Without
Documentation
Opening Stock
Closing Stock
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Accounting Vouchers
F4
Contra
F5
Payments
F6
Receipts
F7
Journal
F8
Sales
F9
Purchases
Activate Credit Note & Debit Note
Go to F11 (Features) Use Debit Note/Credit Note Yes
Ctrl+F8 Credit Note (Sales Returns)
Ctrl+F9 Debit Note (Purchase Returns)
Contra (F4)
It means the Journal entry is recorded in same book in twice. That journal entry is contra entries.
Contra was using the following transactions.
Transactions
1.
2.
3.
4.
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Payments (F5)
The Payments are two types
1. Cash payments
2. Bank payments
The payment was using following transactions
Transactions:
1.
2.
3.
4.
5.
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Receipts (F6)
The receipts are two types
1. Cash Receipts
2. Bank Receipts
The receipts was using following transactions
Transactions:
1.
2.
3.
4.
Incomes Received
Received from Debtors
Sale of Asset on Cash basic
Liabilities Received
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Journal (F7)
It means not recorded in any voucher that is journal voucher. & without cash and
bank voucher posting is Journal.
Example:
Transaction
1. Depreciation on furniture
2. Outstanding salaries 1500
3. Prepaid insurance
2000
3000
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Sales (F8)
The Sales are two types
Cash/Bank sales
Credit Sales
Transactions
1. Goods sold to Raja Agencies 25000
2. Goods sold to Sai Traders 35000
3. Goods sold to Sai Traders 15000 for Cash
4. Goods sold to Raja Agencies 10000 deposited in to HDFC Bank.
Sales Voucher posting in two ways
Invoice Format
Voucher Format
Ctrl+V To convert invoice format or voucher format.
Posting Sales Voucher
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Purchases (F9)
The Purchase is two types
Cash/Bank Purchase
Credit Purchase
Transactions
1. Goods Purchase from Cargo Agencies 35000
2. Rao& Sons Goods sold to us 15000
3. Goods Purchase from Raja Traders 10000 HDFC chq. 654210 Issued.
Purchase Voucher posting in two ways
Invoice Format
Voucher Format
Ctrl+V To convert invoice format or voucher format.
Posting Purchase Voucher
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Credit Note (Sales Returns) Ctrl+F8
It Record in returns transaction from Customer and Customer Adjustments.
Transaction
1. Goods return from Raja Agencies 1500
2. Discount allowed to Sai Traders 300
Posting Credit Note Voucher
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Reports
Display of Ledgers
GOTDisplayAccounts Books LedgerSelect any ledger account. (Cash)
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59575
Bankbook
87000
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From The Following Particulars Prepare A Trading & Profit &Loss A/C For The Year
Ending 31.3.2005 And The Balance Sheet As On That Date.
A.
Assets & Liabilities
Furniture
Stock
Debtors
Creditors
Unpaid Expenses
Cash
01.04.2010
8000
10000
20000
14000
2200
1800
31.03.2011
9000
9000
?
18000
2000
1225
Gross profit
43700
Net profit
16900
Balance sheet
53325
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COST CATEGORIES COST CENTRES
Cost Categories
Cost Categories are useful for organizations that require allocation of Revenue and NonRevenue Items to parallel sets of . Cost categories facilitate third dimensional reporting
of Expenditure and revenue. Some of the examples of Cost Categories can be Region wise
or geography wise, Grade wise, Department wise and so on.
Cost Centre
Cost Centre is any unit of an organization to which transactions (generally, revenue) can
be allocated. When only costs or expenses are allocated to these units, they are referred to
as Cost Centres.
Cost Centre in Tally.ERP 9 allows an additional dimension to a transaction where a Ledger
account indicates the nature of the transaction. It does not readily disclose, except in the
narration field, which part of the organization was involved in the transaction. With the
help of Cost Centres, a transaction can be allocated to it, which would then enable
accumulation of the all transactions for that particular Cost Centre. Tally.ERP 9 gives you
the Cost Centre break-up of each transaction as well as details of transactions for each Cost
Centre.
Activate Cost Categories and Cost Centers
Go to F11 Features Accounting Features
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Creation of Cost Centers
GOTAccounts InformationCost CentersCreate
Cost Categories
Branch
Department
Employee
Cost Center
Vijayawada, Hyderabad under Branch
Sales, Production, Administration, Finance under Department
Kiran, Syam, Raghu under Employee
Transaction
1. Salaries Paid 20000 (Syam 9500, Kiran 10500)
2. Telephone Expenses paid 15000 (Vijayawada 7000, Hyderabad 8000)
3. Raghu Salaries paid 15000
4. Purchase of Furniture 25000 for Vijayawada branch
5. Purchase of Stationery 500 Vijayawada 250, Hyderabad 250 for administration.
6. Rent Paid for Vijayawada branch 10000
7. Paid for Postage & Telegram 250 Vijayawada Branch
8. Telephone Expenses paid 5000 Hyderabad branch
9. Salaries paid 45000 (Syam 12000, Kiran 20000, Raghu 13000)
10. Purchase of Machinery 25000 for Hyderabad branch
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Type of Ref.
Advance
It is used to payment to creditors and received from debtors in advance.
Agst Ref
It is used to payment to creditors & received from debtors & returns (Sales&Purchase)
using existing bill no.
New Ref
It is used to Purchase & Sales voucher. Using the bill no.
On Account
Not applicable.
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Transactions
1. Purchased from Sridhar
40000 B.No 25
2. Purchased from Srikanth
35000 B.No 85
3. Sold goods to Mohan
35000 (Trade Discount 5%) B.No 1
4. Purchased from Ramu
42000 B.No 33
5. Returned goods to Srikanth
2000 B.No 85
6. Goods returned by Mohan
1000 B.No 1
7. Sold to Sridevi Stores
20000 B.No 2
8. Sold to Sireeshas Stall
10000 B.No 3
9. Returns goods to Sridhar
4000 B.No 25
10. Bought goods from Srikanth for cash 50000
11. Purchased from Anusha& Co 42000 B.No 105
12. Sold to Rami Reddy
20000 B.No 4
13. Goods returned from Sireeshas Stall 1000 B.No 3
14. Sold to Sarathi
80000 B.No 5
15. Purchased from Rao Enterprises
65000 B.No 108
16. Returned goods to Anusha& Co
1500 B.No 105
17. Sales to RangaRao (Trade Discount 10%)18000 B.No 6
18. VengalaRao Sold goods to us 27000 B.No 111
19. Goods returned by Rami Reddy
1000 B.No 4
20. Sold old furniture to Deepthi Enterprises
40000 B.No 51
21. Goods returned to VengalaRao
3000 B.No 111
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INTEREST CALCULATION
Activate Interest Calculation
F11 FeaturesAccounting Features
Interest Activated ledgers: Capital, Banks, Sundry Debtors, Sundry Creditors etc.
Creation of Ledger using Interest Fields
Creation of ledger (Sundry Creditors)
Activate Interest Calculation- Yes
Transactions:
Purchased from Sridhar
40000 B.No 25 Interest 2%P.M
Purchased from Srikanth
35000 B.No 85 Interest 24%P.A
Sold goods to Mohan 35000 (Trade Discount 5%) B.No 1 Interest 2%P.M
Purchased from Ramu
42000 B.No 33 Interest 2%P.M
Returned goods to Srikanth
2000 B.No 85
Goods returned by Mohan
1000 B.No 1
Sold to Sridevi Stores
20000 B.No 2 Interest 3%P.M
Sold to Sireeshas Stall
10000 B.No 3 Interest 2%P.M
Returns goods to Sridhar
4000 B.No 25
Bought goods from Srikanth for cash 50000
Purchased from Anusha& Co 42000 B.No 105 Interest 2%P.M
Sold to Rami Reddy
20000 B.No 4 Interest 3%P.M
Goods returned from Sireeshas Stall 1000 B.No 3
Sold to Sarathi
80000 B.No 5 Interest 3%P.M
Purchased from Rao Enterprises
65000 B.No 108 Interest 2%P.M
Returned goods to Anusha& Co
1500 B.No 105
Sales to RangaRao (Trade Discount 10%)18000 B.No 6
VengalaRao Sold goods to us 27000 B.No 111 Interest 2%P.M
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Posting the vouchers using Interest calculation
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MULTICURRENCY
Activate Multi Currency
F11 FeaturesAccounting Features
Creation of Currency
GOTAccounts InformationCurrencyCreate
Transactions
1. Cash deposited in to Western union money transfer $600 (Rs.46/$)
2. HDFC Cheque issued for the purpose of Rent $300 (Rs.47/$)
3. Rent Received $250 (Rs.48/$)
4. Commission Paid $150 (Rs.45/$)
5. Cash deposited in to Western union money transfer $600 (Rs.47/$)
6. Cash with drawn from Western union money transfer $500 (Rs.47/$)
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BANK RECONCILIATION STATEMENT
Cash Book
A book of original entry for cash and bank receipts and payments.
Bank statement
A copy issued by a bank to a customer showing the customer's current account
maintained at the bank.
Bank reconciliation statement
A calculation comparing the Cash Book balance with the bank statement balance.
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Creation of Units of Measure
GOTInventory InformationUnits of MeasureCreate
Type Simple
Creation of Godowns
GOTInventory InformationGodownsCreate
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Yes
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Creation of Stock Categories
GOTInventory InformationStock CategoriesCreate
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Allocation of Items
It give rate of Pice Rate 25000/-
Inventory Vouchers
Alt+F4
Alt+F5
Alt+F8
Alt+F9
Alt+F7
Alt+F10
Purchase Order
Sales Order
Delivery Note
Receipt Note
Stock Journal
Physical Stock
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PURCHASE ORDER (Alt+F4)
It means we purchase the stock from suppliers first we give the orders of stock to suppliers.
Transactions
2-3Units Computer Purchase order to Sobith Infotech 20000/- per Pice discount 3%
ord.no PO-0002-11
3-2Units Computers Purchase order to Sobith Infotech 80000/- per unit discount 3%
ord.no PO-025-11
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RECEIPT NOTE (Alt+F9)
It means stock received from suppliers. We transfer the stock to godowns. The godown in
charge is raise the receipt note.
Transactions
2-1Units Computer Received from Sobith Infotech for ord.no PO-0002-11
3-2Units Computers Received from Sobith Infotech for ord.no PO-025-11
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PURCHASE (F9)
After receipt note we raise the purchase invoice that invoice is cash purchase and credit
purchase.
Transactions
2-1Units Computer purchase from Sobith Infotech for ord.no PO-0002-11
3-2Units Computers Purchase from Sobith Infotech for ord.no PO-025-11
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SALES ORDER (Alt+F5)
It means Sale the stock to customers first we receive the orders of stock from customers.
Transactions
2-0Units Computers Sales order from CTEC Computer Education 30000/- per
piceOrd.No SO-0001/11-12 discount 2%
6Pice computers Sales order from datapro ltd. 28000/- per piceOrd.No SO-0002/11-12
discount 2%
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DELIVERY NOTE (Alt+F8)
It means stock delivery to customers from the stock godowns. The godown in charge the
raise the delivery note.
Transactions:
2-0Units Computers delivery to CTEC Computer Education Ord.No SO-0001/11-12
6Pice computers delivery to datapro ltd. Ord.No SO-0002/11-12
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SALES (F8)
After delivery note we raise the Sales invoice that invoice is cash Sales and credit Sales.
Transactions:
2-0Units Computers Sold to CTEC Computer Education Ord.No SO-0001/11-12
6Pice computers Sold to datapro ltd. Ord.No SO-0002/11-12
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STOCK JOURNAL (Alt+F7)
It means transfer the stock of from one place to another. ie Stock transfer from one
branch to another branch or one godown to another godown or Raw material to Finished
Goods.
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ACCOUNTS WITH INVENTORY PROBLEM
Opening Balance:
Liabilities
Capital
Amount
Assets
Amount
900000
Cash
200000
50000
S.B.I
150000
Tata Ltd
50000
Siva Ltd
75000
Durga Ltd
50000
450000
75000
1000000
Transaction:
1. Cash deposited in Andhra bank
30000
2. Cash Transfer from cash to petty cash
3000
3. Chq Issued to HDFC from S.B.I
10000
4. Staff salaries paid
5000
5. Advance paid to Dell System Ltd
30000
6. Advance received from Siva ltd
50000
7. Interest received from S.B.I
250
8. 5-1units computers purchase order to Dell System Ltd @30000/-pice dis 3% Ord.No PO0059-11/12
9. Commission received
500
10. Furniture purchased
20000
11. Petty expenses paid by petty cash
1000
12. 20 Pices Telephones purchase order to Tata ltd @5000 dis 2% PO-010/11
13. 3-0units Computers Sale order from Siva ltd @200000/- per unit Ord.No SOC-001-11/12
14. Cash Paid to Dell System ltd 100000
15. Stock Received from Dell System Ltd. for the Ord.No PO-0059-11/12
16. Cash Received from Siva Ltd 86000
17. Stock Received from Tata ltd Ord.No PO-010/11
18. 10Pice Telephones Sale order from Kiran Enterprises @7000/- Ord.No SOT-001-11/12
19. Stock purchased from Dell System Ltd Order No PO-0059-11/12
20. Stock Purchased from Tata ltd Ord.No PO-010/11
21. Stock Delivered to Siva ltd for Ord.No SOC-001-11/12
22. Stock Delivered to Kiran Enterprises for Ord.No SOT-001-11/12
23. 3Pice Telephones sold to Kiran Enterprises for Cash 6500
24. 3Pice Computers Sold to Gayathri Enterprises for Cash @40000/-per Pice
25. 5No's Telephones Return to Tata ltd for Ord.No PO-010/11
26. Stock Sold to Siva ltd for Ord.No SOC-001-11/12
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27. Stock Sold to Kiran Enterprises for Ord.No SOT-001-11/12
28. Discount allowed to Siva ltd
500
29. Depreciation on Furniture 10%
30. Discount received from Dell System Ltd
1000, Tata ltd 500
31. 1 units Computers transfer from Vijayawada Godown to Hyderabad Godown
32. 4 Pices Telephones transfer from Vijayawada Godown to Hyderabad Godown
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VAT TAX
Activate VAT Tax
F11 FeaturesStatutory & Taxation
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Vat Rates: 1%, 4%, 5%, 12.5%, 14.5% (AP Vat Rates)
Vat Tax is Types
Input Vat
Output Vat
Input Vat is activated in Purchases Ledgers
Output Vat is activated in Sales Ledgers
Creation of Ledgers
Tax Ledgers
o Input Vat
o Output Vat
Stock Ledgers
o Sales
o Purchase
Creation of Input Vat 4%
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Creation of Output Vat 5%
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Used in Vat Returns -It Appear another window
Yes
Yes
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Voucher Posting Using Vat Tax (Purchase)
Purchase Order Voucher Posting
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Purchase Invoice Posting
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Stock Delivery Voucher Posting
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Display of Vat Report
GotDisplay Statutory Reports VATVATComputation
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Accounts with Inventory Problem with VAT TAX
Opening Balance:
Liabilities
Amount
Assets
Amount
Capital
900000 Cash
200000
Dell System Ltd
50000 S.B.I
150000
Tata Ltd
50000 Siva Ltd
75000
Durga Ltd
50000
Computers (4-2Units @100000per unit) (Vijayawada God)
450000
Telephones (15 Pices @5000) (VijayawadGodown)
75000
1000000
1000000
Transaction:
1. Cash deposited in Andhra bank
30000
2. Cash Transfer from cash to petty cash
3000
3. Chq Issued to HDFC from S.B.I
10000
4. Staff salaries paid
5000
5. Advance paid to Dell System Ltd
30000
6. Advance received from Siva ltd
50000
7. Interest received from S.B.I
250
8. 5-1units computers purchase order to Dell System Ltd @30000/-pice dis 3% Ord.No PO0059-11/12 Input Vat5%
9. Commission received
500
10. Furniture purchased
20000
11. Petty expenses paid by petty cash
1000
12. 20 Pices Telephones purchase order to Tata ltd @5000 dis 2% PO-010/11 Input Vat
14.5%
13. 3-0units Computers Sale order from Siva ltd @200000/- per unit Ord.No SOC-001-11/12
Output Vat 14.5%
14. Cash Paid to Dell System ltd 100000
15. Stock Received from Dell System Ltd. for the Ord.No PO-0059-11/12
16. Cash Received from Siva Ltd 86000
17. Stock Received from Tata ltd Ord.No PO-010/11
18. 10Pice Telephones Sale order from Kiran Enterprises @7000/- Ord.No SOT-001-11/12
Output Vat 14.5%
19. Stock purchased from Dell System Ltd Order No PO-0059-11/12
20. Stock Purchased from Tata ltd Ord.No PO-010/11
21. Stock Delivered to Siva ltd for Ord.No SOC-001-11/12
22. Stock Delivered to Kiran Enterprises for Ord.No SOT-001-11/12
23. 3Pice Telephones sold to Kiran Enterprises for Cash 6500 Output Vat 5%
24. 3Pice Computers Sold to Gayathri Enterprises for Cash @40000/-per Pice Output Vat 5%
25. 5No's Telephones Return to Tata ltd for Ord.No PO-010/11
26. Stock Sold to Siva ltd for Ord.No SOC-001-11/12
27. Stock Sold to Kiran Enterprises for Ord.No SOT-001-11/12
28. Discount allowed to Siva ltd
500
29. Depreciation on Furniture 10%
30. Discount received from Dell System Ltd
1000, Tata ltd 500
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TDS
Enable TDS (Tax deducted at Source)
F11 FeaturesStatutory & Taxation
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TDS on Rent
Land Owner
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Voucher Posting (Rent Payable)
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TDS Tax Paid
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SERVICE TAX
Service Tax 12%
Educational Cess
2%
Secondary Educational Cess 1%
Education Cess@2%
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Secondary Education Cess @1%
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Sales Advertisement Service
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Payrolls
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Creation of Units
GOTPayroll InformationUnitsCreate
Overtime
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My Calendar
Absent
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Set/Alter Income Tax details -- Yes
Similarly, you can create the Pay Head for Dearness Allowance (DA)
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Conveyance
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Set/Alter Income tax details Yes
Variable Pay
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Bonus Pay Head
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Employees PF Deduction Pay Head
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Professional Tax
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Employers Contribution
Employee Pension Scheme
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Employer ESI @4.75%
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Pay Head Type Gratuty
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Reimbursement Pay Head
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Creation of Employees
GotPayroll InformationEmployeesCreate
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Define Salary Details
GOTPayrolls InformationSalary detailsDefine
If you enter department salary or employee salary details select any one
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Enter Dept. wise salary
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Payroll (Ctrl+F4)
In this voucher enter salary details for employee ie. Salary, PF contribution, ESI contribution
etc
Enter Salary details
Click on Payroll auto fill button
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Enter PF Contribution
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Display of Pay slip
GOTDisplayPayroll ReportsStatement of PayrollPay slipSingle Pay Slip
Select Employee Name (Enter)
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