Cost Accruls

[
A Detailed Guide to the Features and Functions

in SAP General Ledger
ID: 1907
Pete Graham, Finance Solutions, SAP Labs, LLC
[ Learning Points
Learn the latest features of the SAP General Ledger in SAP
ERP 6.0 delivered within the latest enhancement package.
Learn how the SAP General Ledger supports parallel reporting
by using parallel ledgers.
Learn how the SAP General Ledger helps support corporate
governance by improving transparency.
Real Experience. Real Advantage.
Legal Disclaimer
This presentation outlines our general product direction and should not be
relied on in making a purchase decision. This presentation is not subject to
your license agreement or any other agreement with SAP. SAP has no
obligation to pursue any course of business outlined in this presentation or
to develop or release any functionality mentioned in this presentation. This
presentation and SAPs strategy and possible future developments are
subject to change and may be changed by SAP at any time for any reason
without notice. This document is provided without a warranty of any kind,
either express or implied, including but not limited to, the implied warranties
of merchantability, fitness for a particular purpose, or non-infringement. SAP
assumes no responsibility for errors or omissions in this document, except if
such damages were caused by SAP intentionally or grossly negligent.
2012 SAP AG. All rights reserved.
Means Greater Expectations of Finance
INCREASING PRESSURES ON THE

OFFICE OF FINANCE
Ensure Regulatory
Compliance and Effective
Risk Management
Outperform Financial Objectives

and Create Sustainable Value
Deliver Superior Service

at Reduced Cost
How Finance Can Run Better

Ensure Regulatory
Risk Management
Embedded risk management and

controls from transactional
processing to financial reporting


at Reduced Cost
Embed a 360 view of enterprise

performance with agile budgeting
and actionable profitability reporting
Streamline financial functions and

provide self-service reporting and
analysis
Lower % revenue at risk
Superior Return on Capital Employed

(ROCE)
Shorter time to close books
Reduced incidence of penalties

for non-compliance
Lower proportion of unprofitable

products and customers
% of time spent of working with

the business
Minimize risk of financial restatements
Minimize # earnings warnings
Lower cost of finance as

% of revenue
Our Solutions for Finance

Ensure Regulatory
Risk Management

Treasury and Financial Risk

Management

at Reduced Cost
Invoice to Pay
Receivables Management
Manage Enterprise Risk

and Compliance
Manage Financial
Performance
Accounting
and Financial Close
Travel Management
Shared Services
SAPs comprehensive portfolio of applications and end-to-end

processes help you achieve Financial Excellence
Strong cash flow and liquidity
Reduced cost of finance
Compliant and accurate financial reporting
Partnering with organization to

drive value
Maximized profitability
How They Are Delivered

Ensure Regulatory
Risk Management

Treasury and Financial Risk

Management

at Reduced Cost
Invoice to Pay
Receivables Management
Manage Enterprise Risk

and Compliance
Manage Financial
Performance
Travel Management
Accounting
and Financial Close
Shared Services
SAP BusinessObjects enterprise
performance management
(EPM) solutions
SAP BusinessObjects
governance, risk, and compliance
(GRC) solutions
SAP ERP Financials,
Including controlling modules
and partner solutions
On premise
On demand
On device
In memory
7
All Stages of the Accounting and Financial Close
Financial
Accounting
General Ledger
Sub-Ledgers
Entity
Close
Corporate
Close
Reporting and
Disclosure
Inter-Company
Reconciliation
Reporting
and Analysis
Entity Close
Management
Consolidation
Disclosure
Management
Notes
Management
Financial
Close
Governance
Internal Controls
Master Data Governance for Financials
Ensure Regulatory
Risk Management
Accounting and Financial Close
Streamline processes and increase governance for financial accounting, entity close, corporate
close, and disclosures to make them faster, more accurate, and less costly to execute
Solutions
Challenge
Financial
Accounting
How do I support multiple
accounting standards
and other compliance
requirements in a highly
automated way?
SAP ERP Financials
Entity Close
How do I provide timely
and accurate financial
reporting on entity level
without over-taxing my
organization?
SAP Financial Closing
cockpit
SAP Central Process
Scheduling by
Redwood
SAP BusinessObjects
Intercompany
Corporate Close
Reporting and
Disclosure
Financial Close
Governance
How do I provide
consolidated financial
data for multiple
accounting standards at
tightened schedules?
How do I streamline
reporting and the disclosure of financial statements, and adhere to
new regulations like
XBRL?
How do I ensure sound

processes, consistent
master data, and
transparency across the
whole E2E process?
SAP BusinessObjects
Planning and
Consolidation
SAP BusinessObjects
Financial Consolidation
Increased productivity and reduced risks in financial

reporting by implementing SAP BusinessObjects Planning
and Consolidation
60% reduction in the reporting cycle
Reduced risk associated with regulatory reporting
SAP BusinessObjects
business intelligence
(BI) solutions
SAP Master Data

Governance for
financial data
SAP BusinessObjects
Disclosure
Management
SAP BusinessObjects
Process Control
SAP BusinessObjects
Notes Management
Implemented SAP BusinessObjects Financial Consolidation

and SAP BusinessObjects Intercompany to improve data
quality and increase productivity of the financial close
15 days taken off the quarterly close with improved controls
and data quality
Reduced risk of errors to achieve IFRS readiness
Agenda
1. Requirements and Architecture

2. Benefits of the General Ledger
3. Positioning and Availability
4. Customers
5. Summary
10
The New General Ledger Motivation
Segment
reporting
Management
reporting
Extensibility
Legal entity
reporting
Balanced books
in any dimension
New GL in
SAP ERP 6.0
Parallel
accounting
Compliance
Transparency
Total cost
of ownership
reduction
Fast close
11
General Ledger in SAP ERP 6.0 Architecture

Logistics / HR
Financial Supply Chain
Accounting Subledgers
Accounting Interface
General Ledger in SAP ERP 6.0
Ledger Company Segment Partner Co Partner Seg
Func. Area . . .
SAP Consolidation
(Consolidated)Legal, Segment, and Management Reporting

12
GL in SAP ERP 6.0 Standard Structure

General
Ledger
Account + Subaccnts
Industry Template
Account
+ Grant
Transaction Type
+ Fund
Functional Area
Profit Center
Value in TC
Customer Extension
Partner Company
Value in LC
Partner Segment
Value in GC
Org Units
Company
Segment
Partner Profit Center
Despite its flexibility, General Ledger is no substitute for SAP Profitability Analysis or
SAP Business Information Warehouse.
Reasons: Data volume, performance, functionality.
13
Agenda

4. Customers
5. Summary
14
New General Ledger Benefits and Concepts

Multi-dimensional balancing
Document entry
Accnt / SEG Debit
Credit
Accnt / SEG Debit
Credit
---------- A
---------- B
---------- A
---------- B
60
40
SAP 2007 / Page 15

------------------- A
---------- B
100
60
40
Benefits of the New GL:
Online
Split
60
40
Multi-ledger update
Unified Financial &

Management Acctg
Local GAAP
Support of multiple reporting rqmnts

Support of Parallel Accounting
Fast Close
US GAAP
xxx xxx xxx
IFRS
xxx xxx xxx
xxx xxx xxx
Multiple
valuation
Extensibility for customer dimensions
Increased transparency
Reduced TCO
Multi-dimensional
15
General Ledger in SAP ERP 6.0 Benefits (1)

Unified Financial and Management Accounting
One version of the truth stored in the General Ledger
Same valuation
No inconsistency
No reconciliation
Supports different reporting purposes

Legal entity reporting
Segment reporting
Management reporting
Multi-dimensional analysis
Account analysis, Drilldown reporting
BW Remote reporting slide and dice for all dimensions
Pre-defined reports delivered as SAP content
16
BW Reporting for General Ledger

Company, Segment, PC,
Company, Segment, Profit Center,

Functional Area, Transaction Type,
SAP 2007 / Page 17

Remote Extractor
FI
Periodic Extractor
CO
...
General
Ledger
SAP BW
SAP ERP 6.0 is based on SAP NetWeaver which includes BW reporting.

Therefore, there is only 1 system required.
17

Extensibility for customer dimensions
Option to expand standard accounting with
Industry specific fields
Customer-defined fields
Meets international expectations

Integration of management dimensions in the GL
Supports allocation on additional dimensions in the GL
Important for industry solutions

Possibility to adjust to own requirements and terminology
18

Balanced Books for any dimension
Essential for segment reporting and management reporting
Balance sheet for segments
KPI including B/S accounts
Important for various industries

Public sector, Insurance, Media,
Often legal requirements
Dimensions can be defined in the configuration.

There is a new standard field segment in SAP ERP 6.0.
Segment is derived from a profit center (PC).
It can be filled manually or defaulted.
Option to determine it via a BAdI (Business AddIn)
Recommended for segment reporting (in case there are too many PCs)
19
Balanced Books for any Dimension

Entry View
Expenses are entered for two cost centers from which profit centers
and segments areData
derived.
Payables
are entered
onecenters
total
entry:
Expenses
for two as
profit
amount.
The
total
2012 SAP AG.
All rights
reserved.tax amount is derived accordingly.
20
Balanced Books for any Dimension GL View
In the GL view, payables and taxes are split online by profit centers
and segments. The ratio is picked from the expense items.
21
Online Split for Process Chains Invoice

Entry View
GL View
Vendor Invoice
Vendor Invoice
PK
Account
PrCtr
CCtr
40
40
31
Expense
Expense
Payables
PC01 CC01
PC02 CC02
Amount
400
600
1000-
Enrichment
Document 4711
Totals
Posting
Single
Items
Doc 4711
PK
Account
PrCtr
CCtr
Amount
40
40
31
31
Expense
Expense
Payables
Payables
PC01
PC02
PC01
PC02
CC01
CC02
400
600
400600-
Posting
Split
Info
Table
The split info (PC01 40%,

PC02 60%) is stored for usage
in subsequent processes.
22
Online Split for Process Chains Payment (1)

In a first automatic step, additional costs are broken down according to the split info.
Enriched Document
Entry View
Payment
Payment
PK
Account
25
50
50
Payables
Bank
Discount
PrCtr
CCtr
Amount
PK
Account
1000
97030-
25
50
50
50
Payables
Bank
Discount
Discount
PrCtr
PC01
PC02
CCtr
CC01
CC02
Amount
1000
9701218-
Split of the discount
Split
Info
Table
The split info (PC01 40%, PC02 60%)

is applied on the discount of the payment.
23
Online Split for Process Chains Payment (2)

Enriched Document
GL View
Payment
PK
25
50
50
50
Account
Payables
Bank
Discount
Discount
PrCtr
CCtr
PC01
PC02
CC01
CC02
Amount
1000
9701218-
Cleared Document
Totals
PK
25
25
50
50
50
50
Account
Payables
Payables
Bank
Bank
Discount
Discount
PrCtr
PC01
PC02
PC01
PC02
PC01
PC02
CC01
CC02
Amount
400
600
3885821218-
Enrichment
Posting
Split
Info
Table
Posting
The split info (PC01 40%,
PC02 60%) is also applied on
payables and bank account.
CCtr
Single
Items
Doc 4712
24

Parallel Accounting
The New General Ledger supports Parallel Accounting by using either parallel
accounts
or parallel ledgers.
In New GL, both approaches are considered equally powerful.
The choice will depend on the specific customer situation.
The parallel accounts approach in the New GL is as powerful as in classic GL in
R/3.
The parallel ledgers approach in the New GL is much better than
the SAP R/3 approach of using classic GL plus the special ledger application.
25
Parallel Accounting by using Parallel Ledgers

Parallel Accounting Details
Any number of parallel ledgers
For parallel valuation local GAAP, group GAAP, tax purposes
For different fiscal year variants
Same UI for all ledgers (data entry, functions, reporting)

Almost the same functionality for all ledgers
Standard reporting for multiple ledgers
Postings into multiple ledgers
Postings per specific ledger
Closing activities are run separately in parallel ledgers.
26
Parallel Accounting The Leading Ledger
In GL, one ledger is assigned the role of the leading ledger. Group valuation is
usually mapped in this ledger.
All company codes are automatically assigned to the leading ledger (cannot be
deactivated).
If parallel reporting is done by parallel accounts, then there is exactly one ledger in
the New GL, the leading ledger.
For parallel reporting via parallel ledgers, the customer can add additional ledgers
to the New GL per company code.
The leading area of asset accounting (area 01) is posted to the leading ledger.
Controlling is integrated to the leading ledger.
27
Parallel Ledgers Posting to all Ledgers
If ledger is not specified at time of document entry: Posting to all defined GL ledgers
Typical transactions: Ingoing invoice, Outgoing invoice, Payment
Ledger A
(IAS)
Ledger B
(US GAAP)
Ledger C
(HGB)
(leading
ledger)
28
Parallel Ledgers Posting to one Ledger
If ledger is specified at time of document entry: Posting to the specified ledger only
Typical transactions: Valuation postings, Period end postings
Ledger A
(IAS)
Ledger B
(US GAAP)
Ledger C
(HGB)
(leading
ledger)
29
Parallel Accounting for Primary Processes

Primary Processes
SAP 2007 / Page 30
Invoices, Payments,
Creation of one document for all
parallel ledgers
Online split, substitution,
Fiscal year variant and subset of
dimensions may differ per ledger.
Ledger
L1
Ledger
L2
30
Parallel Accounting for Secondary Processes

Secondary Processes, Local
GAAP
Allocation, Currency Valuation,
Carry Forward,
Creation of parallel documents,
separate documents per ledger
Secondary Processes, e.g. IFRS

SAP 2007
/ Page Valuation,
31
Allocation,
Currency
Carry Forward,
Full parallel accounting: different settings for

valuation, fiscal year variant, selected dimensions
Ledger L1
Ledger L2
31

Fast Close
Many period-end activities are no longer required:
Document online split substitutes batch split at period end.
Real-time posting from CO into FI - no longer at period end.
Legal and management data are in one uniform database.
Closing activities are run just once and not multiple times.
One uniform database instead of multiple related databases
saves a lot of reconciliation time.
There is more time for analysis and better decision support.
32

Corporate Governance
Perfect support of transparency
Legal entity, segment and management reporting as unified whole
Same procedures and same quality for all valuations
Document principle, entry view linked to each ledger
Less manual processing
less risk of non-compliance
Less double processing
less risk of non-compliance
33

TCO Reduction
Configuration
Best fit no discussions about which component to choose
Reduction of implementation costs just one component
Reduction of costs for end user training
Daily Business
Reduced manual reconciliation and balancing activities
Less effort for enhancing / changing the system
Technique
No data redundancy
less data volume
reduced data storage
Reduced ongoing maintenance and development time
34
Agenda

4. Customers
5. Summary
35
New General Ledger Availability

New Installations
New GL is the default setting for all new installations.
Upgrade Installations
Customers are not required to change and may continue using Classic GL.
Customers may run a separate migration project at a later point of time.
New GL in ERP 2004

Unrestricted availability since the end of February 2005.
New GL in ERP 2005

Unrestricted availability since Q2 / 2006
New GL in SAP Enhancement Package 3 for SAP ERP 6.0

Unrestricted availability since June 2008
More details on SAP Enhancement Packages for SAP ERP on www.service.sap.com/erp-ehp

Available since November 2008 for Ramp-Up customers

Available since June 2011
Scenario-based SAP General Ledger Migrationservice

Various migration scenarios for migration from classic to new G/L and for subsequent implementation of further functionality within new G/L
Migration training AC212 (for certain migration scenarios) available since Q2 2007
36
SAP Enhancement Package 3 for SAP ERP 6.0 New GL

Parallel Accounting
Posting and clearing ledger-group- specific documents on open item managed
G/L accounts
Planning
Cumulative display for B/S accounts during plan data entry
Real-time integration of CO plan data to G/L
Upload of plan data from external data sources
New Authorization Check

for Profit Centers when posting, clearing and displaying documents
New Standard Reports

for Profit Centers and Segments (Drill-Down)
Conversion Tool
to transfer Classic Profit Center Reports to New G/L
37

FI-CO Reconciliation Reporting (New G/L)
Drilldown from NewGL profit center reports to CO reports can be done dynamically depending on the origin object
type (e.g. cost center, WBS element) that is selected in the sender report; Better reporting integration from FI to CO,
value reconciliation between profit centers and cost objects (origin objects), transparency between FI and CO values
and less reconciliation effort
Ledger group-specific display of documents (New G/L)

Before EHP4: selection of documents only via ledger was possible; Now: possibility to identify and select ledger group
specific postings; Customers running parallel accounting using the ledger approach covering different accounting
principles can now select documents according to the ledger group and increase transparency
PC-Assignment-Monitor (New G/L)

The user interface of the transaction Profit Center Accounting: Assignment Monitor (1KE4) has been extended. Using
this overview, you can find and correct missing assignments more easily.
Validation of combinations of new G/L characteristics (New G/L)

When entering an accounting entry, all fields are checked to see if they exist. Here also the combinations of the fields
entered are checked for validity
Wizards for Configuration of Document Split (New G/L)

Guided procedure for document split configuration. The wizard combines all the IMG activities relating to document
splitting.
Ledger Specific Posting Period Check (Local Close)

Allows to check the posting period for each single ledger
Posting from CO to FI in closed periods (Local Close)

Up to now, the FI posting period had to remain open when postings from CO to FI are performed. These postings can
now be handled via a separate (new) posting period interval
38

Reorganization of Profit Centers
Consistent, auditable, key-date oriented re-assignment of Profit Centers and correspondent
processes. Single point of access and administration using modern user interfaces for selection and
decision taking. Covers merge, split and change of Profit Centers. No system down-time. Can be used
periodically. The functionality is part of the offering of SAP LT (system landscape transformation).
Segment and Profit Center Reporting for Asset Accounting

Accumulated asset history sheet created in the new general ledger. Further reports in FI-AA. New fields in
asset master data: segment and profit center. Assets needs to be consistent -> unique derivation of profit
center/segment for all cost objects. Reports in FI-AA offer the possibility to select and sort on the level of
entity segment/profit center. BW reporting containing the entities segment/profit center.
Read Totals from Archive

The following SAP reporting strategies can now read archived totals data: Abap\4 reports , Drill Down Reports,
Report Writer, Simplified Reporting (reading the BI), Display balances (new) = FAGLB03
Transfer of Cumulated and Single Documents in a Distributed System

Landscape (ALE)
It can be decided which G/L accounts are transferred on a single document level and which G/L accounts are
cumulated before the transfer. Provides the possibility of building the right mix with needed granular
information without unnecessarily increasing Financials data volume. If the transfer takes place on single
document level the receiving system gets all necessary process information for subsequent process steps. All
documents where no single document transfer takes place where cumulated before the transfer. The solution
presumes the same customizing setting in all involved systems which is checked before the transfer takes
place.
39

Reorganization of Segments
The same procedure and handling as the EhP5-reorganization of profit centers. The functionality is also part
of the offering of SAP LT (system landscape transformation).
Archiving of reorganizational data

For profit centers ( EhP5 and EhP6) and for segments (as of EhP6 only).
Ramp-up milestones of EhP6:currently planned

Nov 8 th 2011 Start of Ramp-Up;
May 7 th 2012 End of Ramp-Up (RTC)
40
Reorganization of Profit Centers / Segments in ERP
Business Functions:
EhP5: FIN_GL_REORG_1
EhP6: FIN_GL_REORG_SEG
Solution Overview
Reorganization of Profit Centers / Segments
Reorganization Management: Defined procedure for organizational change in ERP
Reorganization Plan: Unique and comprehensive view on reorganization measures.
Benefits
Flexibility:
Transparency:
Compliance:
Low TCO / TCI
New Features
Reorganization
of profit
centers/
segments
Fast adaption of organizational/ reporting structures

High data quality for Management Reporting.
Approval Steps & Audit Trail.
Description
Target Users
Reorganization scenarios
Merge
Split
Change
Reorganization Scope:
Segment: Balance Sheet and P&L
Profit Center:
Current Assets
WIP
Fixed Assets
Receivables / Liablities
P&L
Controller/ Accountant
(responsible for overall
organizational/
reporting model )
Line Manager / Project
Manager / Plant
Manager (responsible
for detailed
reassignments)
Change of master data, transactional data and value flow

Audit Trail
Generic framework allowing customer specific adoption
42
Feature: SAP Reorganization Plan provides one unique & complete

view on reorganization process
Plant Manager
Corporate Management Central Controller
(CEO)
Management
decision:
corporate
reorganization
Sales Manager
Cost Accountant
Defines
reorganizat
ion plan
Take
detailed
decisions
Central Controller
Accountant
Monitors Status,
Triggers
automated steps
Report
Results
Customer business challenges
Business Value
Break down a management decision for a

reorganization aim into a well defined
reorganization plan.
Align all related parties, identify their
specific responsibilities, initiate and monitor
all necessary activities.
Single point of entry for defining,

triggering, monitoring and reporting on a
reorganization plan.
Provide the database for audit trail.
43
Reorganization of Segments General Ledger Supports

Flexibility with SAP ERP 6.0 EHP6
Segment reorganization is based on the new general ledger. It enables customers to respond to changing reporting
structure requirements by automating the reorganization of their business segments.
Customers will now be able to combine flexibility in their reporting structure with the data consistency.
Chief Accountant
Corporate Management
(CEO)
Management
decision:
Corporate
Reorganization
Central Controller
Management Accountant
Defines
Define
reorganizat
Reorganization
Plan
ion plan
Chief Accountant
GL Accountant
Make
Take detailed
Detailed
decisions
Decisions
Accountant
Central Controller
Monitors
Status, Status,
Monitor
Trigger
Automated
Triggers
Steps
automated
steps
Report
Report
Results
Results
**
* Improvements
Features and Key Functions

Flexible and comfortable administration of the reorganization procedure
Support of different scenarios for segment reorganization:
Merge, Split, Object-based reassignment of segments, Consistent processing of master data and business processes, Audit
trail, Generic framework allowing customer-specific adoption
Strong orientation towards customers need :
Web UI, Customer defined Validations, Customer defined Authorizations, Easy mass maintenance of involved objects
Scope of the reorganization :
All balance sheet and P&L positions carrying segment by SAPs default derivation from the profit center. (Some restrictions
when not using standard derivation logic of profit center).
44
SAPs Reorganization Plan provides one unique & complete view on

reorganization process: Example for Profit center Reorganization
Plant Manager
Corporate Management Central Controller
(CEO)
Management
Defines
decision:
reorganizat
corporate
ion plan
reorganization
Fast implementation of new organization
Low TCO / TCI
Reporting on fulfillment
My Company
Take detailed
decisions
Central Controller
Monitors Status,
Triggers
automated steps
Accountant
Report
Results
My Company
Purchasing
Profit Ctr A
Purchasing
Production
Profit Ctr B
Production
Profit Center A
Profit Center 2
Sales Manager
Cost Accountant
Profit Ctr 2
Profit Ctr 3
Profit Center 3
45
Scope of Profit Center Reorganization:

Considered Objects
Material
Internal Order
Cost Center
Sales Order
WBS Element
Purchase Order
Network
Payable
Network Activity
Receivable
Cost Object
GR/IR Account
Production Order
Process Order
Fixed Asset
Product Cost Collector

Accrual Calculation Order
QM Order
Maintenance Order
and all related open processes
46
Scope of Reorganization of Segments

Merge, Change, Split of segments *
Keydate oriented, forward-driven reorganization
Reorganization of all balance sheet and P&L positions
Reorganization of New G/L allocation cycles
Consistent Reorganization of open processes
Reorganization (restricted) allthough New G/L scenario Profit Center is not
active
Rolebased activities for performing the reorganization process
Generic framework (the same as for the reorganization of profit centers)
Information about status of the process
Audit trail
*Split of segments is only possible when profit center scenario active (e.g. if
profit center is available in totals and documents)
Out of scope: HCM employee master data
47
New Customers
The New General Ledger is default for new installations.
It is based on proven functionality and technology of the classic G/L in R/3 which is
currently used at more than 10.000 customers.
The classic G/L remains available in SAP ERP 6.0
for upgrade customers

for new customers with specific industry requirements (e.g. Joint Venture
Accounting).
48
Upgrade Customers
The classic G/L is still available in SAP ERP 6.0.
Upgrade installations will continue to use their current applications per default.
Customers who are satisfied with their current installation will not be required to change
anything and will not be affected at all.
SAP offers the SAP General Ledger Migration service which combines the general
ledger migration cockpit and service sessions to ensure a safe migration.
Even with the availability of the general ledger migration cockpit, there is no push-button
solution. Customers are strongly advised to set up a separate project for changing from
the classic G/L to the New GL.
For further information about the SAP General Ledger Migration please
refer to http://service.sap.com/GLMIG
49
Upgrade Customers: Migration to the New General Ledger
Consultant (Partner / Customer)
performing the
migration
(with the migration
cockpit)
performing the new

G/L implementation
project
SAP General Ledger

Migration Service
General Ledger Migration

Back Office (SAP)
development
support
validation with help of

service sessions
SAP General Ledger Migration service (obligatory) + qualified consultants

= safe project
50
Content of SAP General Ledger Migration

Scenario-based general ledger migration cockpit
Step-by-step guidance through the migration via process tree and monitor
Status administration with logs
Remote service sessions
Service session to assure right migration approach
Service session including technical validation and plausibility checks in migrated test data
Service session report after each session, which contains the results of the checks performed
Back office support
24h/day technical development support at production weekend
Technical development support for test migrations during working hours
Each of these components is required.
Complete migration service offered at fixed price

51
New Approach: Step-by-Step Transition

Implementation of new G/L step by step: various function can be activated
subsequently within new G/L
1.
Implementation of new G/L
2.
Implementation of document splitting
3.
Change from account to ledger solution

New G/L implementation project 1:
Migration from classic to new G/L
Upgrade
project
R/3 -> ERP
Blueprint
New G/L project 2: subsequent

implementation of document splitting
Blueprint
Customizing
Migration
Customizing
Migration
New G/L project 3: change from

account to ledger solution for parallel
accounting
Blueprint
Customizing
Migration
52
Scenarios for Migration from Classic to New G/L (1/2)

Scenario 1: Merge of FI ledger
Merging of classic G/L ledger, consolidation preparation ledger and cost-of-sales
ledger
Benefits
Reduced data redundancy
Reduced effort for period end closing
Harmonized reporting
Scenario 2: Merge of FI, PCA and/or SL ledger

Scenario 1 and additional merging of Profit Center Accounting and Special Ledger
Benefits
Replacement of Special Ledger Accounting by new G/L
Enhanced auditability
Better integrated reporting
53
Scenarios for Migration from Classic to New G/L (2/2)

Scenario 3: Scenario 2 + document splitting
(for profit center, segment or business area reporting)
Document splitting allows balance sheet on the additional dimensions profit center,
segments or business areas
Benefit
Flexible reporting on entities other than company code
Scenario 4: Scenario 2 + change from account solution to ledger solution for

parallel accounting
Switch from parallel accounting by parallel accounts to parallel ledger
Benefit
More transparent chart of accounts, reporting, audit ability
Scenario 5: Scenario 3 + change from account solution to ledger solution for

parallel accounting
See descriptions of scenarios 2,3,4
54
Scenarios for Subsequent Implementation of Further

Functionality within New G/L
Scenario 6: Subsequent implementation of document splitting
New general ledger has been activated without document splitting and now it has to be
implemented subsequently for one or more company codes.
New general ledger has been activated with document splitting in several company codes and
now document splitting is needed in a further company code, where originally document
splitting has been deactivated.
Service sessions are delivered in a shortened form.
Scenario 7: Subsequent implementation of a further ledger
Extend an existing ledger solution in new G/L by a further non-leading ledger
Introduction of a non-leading ledger while no parallel accounting was in use before*
Scenario 8: Subsequent change from account solution to ledger solution
Implementation of ledger solution in new G/L for parallel accounting and replacement of
existing account solution
*Introduction
of parallel accounting itself is not part of migration service
55
Benefits for the Customer

Reduced complexity of migration due to
scenario-based functionality and guidance
Efficient and targeted data migration
Easier to handle
Safe data migration and quality assurance of

migration project via service sessions
Lower risk of migration project
Extended knowledge ware produced by

competent and experienced SAP consultants in new
general ledger migration team
Roadmap / Migration guide / FAQs
Lower cost of data migration through standardized

and high quality migration procedure
Overall cost of the new G/L implementation project will be
reduced
Migration service is based on procedure certified

by auditor
56
GL in SAP R/3 Enterprise and SAP ERP 6.0

General Ledger in SAP R/3 Enterprise
Multiple Applications
SAP 2007 / Page 57
Classic GL
CoGS
Legal
Ledger
Requirements
General Ledger in SAP ERP 6.0

SAP ERP 6.0: A Unified World
General Ledger supports
Legal Requirements
Mgmt. and Segment reporting
Profit Center Ledger

Management and
Segment reporting
Extensibility by Industries
Extensibility by Customers
Balanced book by any dimension
Parallel sets of books
Special Ledger
Multi-dimensional,
Customer-defined
Fast Close
TCO reduction
Intl. Accounting Standards
Industry Specific Ledgers

B/S by Grant,
Fund, Title
Compliance & Transparency
57
GL in SAP ERP 6.0 The Unified Approach

SAPCenter
2007 / Page 58
Profit
Currency
Determination
Translation
Derivation
Zero balance
Document Online Split:

Balanced book for any dimension
FI-SL
EC-PCA
CO-OM
GL in
SAP ERP 6.0
Cons.
Preparation
CoGS
Ledger
CO-PA
Reconc.
Ledger
58
Agenda

4. Customers
5. Summary
59
New GL Customers Overview

ECC 6.0
Probably more than 3000 live customers*
Further migrations projects have been started
30 reference customers*
* Estimation on August 2011

60
New GL Customers References (1)

Reference Customer
Industry
Country
AIR FRANCE
Cargo Services
France
JM AB
Engineering
Sweden
AIR LIQUIDE
Chemicals
France
InfraServ
Chemicals
Germany
bebit
Engineering
Germany
CorpTech
Public Sector
Australia
HDI
Insurance
Austria
CREDIT LOGEMENT
Banking
France
Oy Karl Fazer Ab
Consumer Products
Finland
Australasian Lubricants
Manufacturing
Oil & Gas
Australia
SAP 2007 / Page 61
61

Reference Customer
Industry
Country
BOC Gases America
Chemicals
USA
Bridgestone Americas
Automotive
USA
State of California
Public Sector
USA
The Home Depot
Retail
USA
Forest City Enterprises Inc
Professional Services
USA
Flir Systems, Inc.
Aerospace & Defense
USA
WorldSpace Inc
Telecommunications
USA
Electro Scientific Industries
Industrial Machinery
USA
Newport Corporation
Aerospace & Defense
USA
Haas Automation
Industrial Machinery
USA
SAP 2007 / Page 62
62

Reference Customer
Industry
Country
Nordenia
Forest Products
Malaysia
Centrica Plc
Utilities & Waste
Great Britain
BBS Bankenes
Banking
Norway
MEAG MUNICH ERGO
Insurance
Germany
CITIC Industrial Bank
Banking
China
Press Media
Higher Education
China
Rio Tinto Aluminium
Primary Metal & Mining
Australia
Socotab Frana SA
Wholesale
Switzerland
Mnchener Rck
Insurance
Germany
W.R. Grace & Co.
Chemicals
USA
SAP 2007 / Page 63
63
Success at our Customers
We generate a balance sheet and profit and loss statement at

the profit center/store level. Online document splitting enables
a very high degree of automation.
Ms. Byner-Bendig, Common Template
Accounting FI/CO, Metro Group
With the New GL in SAP ERP 6.0 we are able to master all
requirements for parallel valuation (Local GAAP and US-GAAP)
Dieter Bankosegger,
Head of the Financial Accounting Department
With New GL we have the ability to differentiate each posting by

fund and with this new GL functionality we are benefiting from more
accurate account assignment procedures re-designed to support
our complex Fund Accounting for DWR
Mary Smith, project manager, Department of Water
Resources - State of California
64
Migration to NewGL - Success at our Customers
The functionality of the migration programs and the

structured process reduced the costs and the risk in the
migration project.
Reinhold Scherer, Manager Subdivision
Accounting, Ameco, China
SAPs general ledger migration team provided

optimum support for the implementation of the new
general ledger.
Runar Kletvang, BBS
(Banking and Business Solutions), Norway
SAP's support during our rollout planning, testing and

during our go-live weekend, was an important factor in
our success.
Rob Sargeson, Chief Information Officer
Thomson Legal and Regulatory, Thomson, USA
65
Agenda

4. Customers
5. Summary
SAP
66
Benefits of the General Ledger in SAP ERP 6.0

The General Ledger supports a Unified Financial and Management Accounting.
It provides Extensibility and Flexibility to add industry or customer specific
dimensions to standard accounting.
There is powerful functionality for Balanced Books by Any Dimension which is
important for segment and management reporting, and in many industries.
The General Ledger supports Parallel Accounting by Using Parallel Ledgers
or Parallel Accounts.
There is a strong support of Fast Close since many period-end activities are no longer
required.
The General Ledger provides perfect transparency and reduces the risk of noncompliance thus supporting Corporate Governance.
Low TCO for implementing and running the General Ledger.
With the reorganization of profit centers (EhP5) the General Ledger supports heavily
Organizational Flexibility without involving IT.
67
Further Information
New G/L and migration to new G/L is covered in greater depth in the following SAP
training courses:
AC210: New General Ledger Accounting
AC212: Migration to New General Ledger Accounting
www.sap.com/germany/services/education/
Updated Information about the New G/L from Solution Management
www.service.sap.com/GL
68
Thank You!
Contact information:
Pete Graham
Director, Finance, Solutions
pete.graham@sap.com
Newtown Square, PA
267-752-4056
Thank you for participating.

Please remember to complete and return your
evaluation form following this session.
For ongoing education on this area of focus, visit the
Year-Round Community page at www.asug.com/yrc
SESSION CODE:
1907
70
70
SAP Contact Slide
SAP Finance, Solutions
Pete Graham
pete.graham@sap.com
SAP Field Services - ERP
Joe Svoboda
joe.svoboda@sap.com
SAP Solution Management Financials
Erwin Brandt
erwin.brandt@sap.com
71
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A Detailed Guide to the Features and Functions

Real Experience. Real Advantage.

2012 SAP AG. All rights reserved.

Means Greater Expectations of Finance

INCREASING PRESSURES ON THE

2012 SAP AG. All rights reserved.

Outperform Financial Objectives

Deliver Superior Service

How Finance Can Run Better

Embedded risk management and

Outperform Financial Objectives

Deliver Superior Service

Embed a 360 view of enterprise

Streamline financial functions and

Lower % revenue at risk

Superior Return on Capital Employed

Shorter time to close books

Reduced incidence of penalties

Lower proportion of unprofitable

% of time spent of working with

Minimize risk of financial restatements

Minimize # earnings warnings

Lower cost of finance as

2012 SAP AG. All rights reserved.

Our Solutions for Finance

Outperform Financial Objectives

Treasury and Financial Risk

Deliver Superior Service

Manage Enterprise Risk

SAPs comprehensive portfolio of applications and end-to-end

Reduced cost of finance

Compliant and accurate financial reporting

Partnering with organization to

2012 SAP AG. All rights reserved.

How They Are Delivered

Outperform Financial Objectives

Treasury and Financial Risk

Deliver Superior Service

Manage Enterprise Risk

All Stages of the Accounting and Financial Close

2012 SAP AG. All rights reserved.

Accounting and Financial Close

How do I ensure sound

Increased productivity and reduced risks in financial

SAP Master Data

Implemented SAP BusinessObjects Financial Consolidation

2012 SAP AG. All rights reserved.

1. Requirements and Architecture

2012 SAP AG. All rights reserved.

The New General Ledger Motivation

General Ledger in SAP ERP 6.0 Architecture

Financial Supply Chain

General Ledger in SAP ERP 6.0

Ledger Company Segment Partner Co Partner Seg

(Consolidated)Legal, Segment, and Management Reporting

GL in SAP ERP 6.0 Standard Structure

Partner Profit Center

1. Requirements and Architecture

2012 SAP AG. All rights reserved.

New General Ledger Benefits and Concepts

Accnt / SEG Debit

SAP 2007 / Page 15

Benefits of the New GL: