R12 AR Posting & Reconciliation

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Oracle Advisor Webcast

Oracle Receivables Posting &
Reconciliation In R12
Anupam Shrivastava
Principal Software Engineer
November 13, 2014
Safe Harbor Statement

The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
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in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracles products remains at the sole discretion of Oracle.
Oracle Advisor Webcast

Oracle Receivables Posting &
Reconciliation In R12
Anupam Shrivastava
Principal Software Engineer
November 13, 2014
AR Posting & Reconciliation In R12 Webcast Resource Links

To access the Oracle Receivables Posting & Reconciliation In R12
webcast recording:
https://oracleaw.webex.com/oracleaw/lsr.php?RCID=67459a9c5891ea131c07e66ccffcca4f
Questions? To ask questions on the topic of Oracle Receivables Posting

& Reconciliation In R12: https://community.oracle.com/thread/3628924
Note: The link to download the presentation PDF is included in the

Continue the Discussion link above.
Objectives
Gain an overview of Posting in
Receivables R12
Understand the Reconciliation
process in R12
Become familiar with the data
model & accounting flow
Learn to troubleshoot known
issues during period closure
Agenda
1
How Does Accounting Work In Receivables?
Important Concurrent Programs
Steps For Period Closure
Accounting Flow & Data Model
Reconciliation Process
Troubleshooting Tips
How Does Accounting In Receivables Work?

Any activity impacting accounts is an event
AutoAccounting used to derive default accounting for events
Submit Accounting creates accounting in Subledger Accounting (XLA)
Subledger Accounting transfers final accounting to General Ledger (GL)
10
Important Concurrent Programs For Posting

Create Accounting
Submit Accounting
Transfer Journal Entries to General Ledger
Unposted Items Report
Revenue Recognition
Subledger Period Close Exception Report
11
Create Accounting Program Parameters
12
What Create Accounting Does

Online & offline accounting
Online - individual transaction/receipt only
Offline - captures all eligible events as of end date
Generates accounting in Subledger Accounting (XLA) tables

Only captures postable records
Invoice distribution lines not generated for transactions with rules
Output file shows processed & unprocessed transactions
13
Submit Accounting
Spawns the following programs:
1.
2.
3.
4.
5.
Revenue Recognition
Create Accounting
Accounting Program
Transfer Journal Entries to GL (if run with Transfer Journal Entries = Yes)
Journal Import
14
Submit Accounting Program Parameters
15
Differences Between Create & Submit Accounting

Create Accounting
Submit Accounting
Does not spawn Revenue

Recognition
Spawns Revenue Recognition
Standard Transactions, Receipts
Must be used for transactions with Rules

Not necessary for non-rule based transactions
16
Revenue Recognition Program Parameters
17
Unposted Items Report Sample
18
What The Unposted Items Report Shows

Same functionality as release 11i
Shows unposted items in following cases
Invoices whose distribution lines have not been generated by Revenue Recognition
Distribution lines with invalid accounts
Receipts that are part of an unposted QuickCash batch
19
Unposted Items Report Technical Perspective

Checks for records marked as unposted in the Receivables
Records marked as unposted in AR if posting_control_id = -3 AND
gl_posted_date = NULL in subledger tables like:
RA_CUST_TRX_LINE_GL_DIST_ALL
AR_RECEIVABLE_APPLICATIONS_ALL
AR_CASH_RECEIPT_HISTORY_ALL
AR_MISC_CASH_DISTRIBUTIONS_ALL
AR_ADJUSTMENTS_ALL
20
What The Subledger Period Close Exception Report Does

Checks for transactions not processed in XLA
Status codes
Incomplete
Unprocessed
Final
Draft
Related Event in Error
21
22
Period Closing Diagnostics
23
Summary Of Important Programs &Diagnostics

Concurrent Program
Identifies
Unposted Item Report
Items which are not posted in AR
Subledger Period Close Exception Report Events which are not processed in XLA
Create Accounting Output File
Actual error if the event is not getting

processed
Create Accounting/ Accounting program Error if the event is not getting picked or
Log File
processed
24
Steps For Period Closure

After posting all postable records run Submit or Create Accounting
If Submit Accounting IS NOT submitted, you must run the Revenue
Recognition Program before running Create Accounting
Run the Unposted Item Report to verify items marked as posted in AR
Run the Subledger Period Close Exception Report to verify all XLA records
have been processed
No data should be returned if all records have been processed
25
Accounting Flow & Data Model

Postable
Entities
Transactions
Receipts
Bills
Receivable
Adjustments
26
Meaning Of Statuses In XLA_EVENTS

EVENT_STATUS_CODE:
I= Incomplete
N= No Action
P= Processed
U= Unprocessed
PROCESS_STATUS_CODE:
D= Draft
E= Error
I= Incomplete
P= Processed
U=Unprocessed
27
Transactions Processed By Create Accounting

XLA_EVENTS
event_status_code=P
processed_status_code=P
XLA_AE_HEADERS
gl_transfer_status_code=Y
accounting_entry_status_code=F
General Ledger
XLA_AE_LINES
gl_sl_link_id
XLA_DISTRIBUTION_LINKS
28
Transactions Not Yet Processed By Create Accounting

RA_CUST_TRX_LINE_GL_DIST_ALL
XLA_TRANSACTION_ENTITIES
source_id_int_1
security_id_int_1
ledger_id
customer_trx_id
event_id
posting_control_id
gl_posted_date
XLA_EVENTS
event_type_code=
INV_CREATE/INV_UPDATE
event_status_code=U
process_status_code=U
29
Accounting Data Model Transaction With Credit Applied

customer_trx_id
event_id
posting_control_id
gl_posted_date
XLA_EVENTS
event_type_code=
CM_CREATE/CM_UPDATE
event_status_code=U
30
Accounting Data Model Transaction With Credit Applied

Where postable <> N
Distributions stored in AR_DISTRIBUTIONS_ALL (source_table=RA)
Debit and credit amounts should match
Amount prorated for each Invoice line

No extra row in XLA.XLA_TRANSACTION_ENTITIES
31
Accounting Data Model Adjustments

AR_ADJUSTMENTS_ALL
adjustment_id
event_id
posting_control_id
gl_posted_date
source_id_int_1
security_id_int_1
ledger_id
XLA_EVENTS
event_type_code=
ADJ_CREATE
event_status_code=U
32
Accounting Data Model Adjustments

Where postable <> N
Status should be A
Distributions stored in AR_DISTRIBUTIONS_ALL (source_table=ADJ)
Debit & credit amounts should match
Adjustments Status = W (Waiting for Approval) to either A or R

Adjustments with status R (Reject) should not be processed i.e. EVENT_STATUS_CODE=N
PROCESS_STATUS_CODE=U in XLA_EVENTS
33
Accounting Data Model Receipts

cash_receipt_id
event_id
posting_control_id
gl_posted_date
source_id_int_1
security_id_int_1
ledger_id
XLA_EVENTS
event_type_code=
RECP_CREATE/RECP_UPDAT
E/RECP_REVERSE
event_status_code=U
34
Accounting Data Model Receipts

Where POSTABLE_FLAG <> N
EVENT_ID should exist
Distributions stored in AR_DISTRIBUTIONS_ALL (source_table=CRH and RA)
35
Accounting Data Model Miscellaneous Receipts

AR_MISC_CASH_DISTRIBUTIONS_ALL
cash_receipt_id
event_id
posting_control_id
gl_posted_date
source_id_int_1
security_id_int_1
ledger_id
XLA_EVENTS
event_type_code=
MISC_RECP_CREATE/MIS
C_RECP_REVERSE
event_status_code=U
36
Accounting Data Model Miscellaneous Receipts

Where POSTABLE_FLAG <> N
EVENT_ID should exist
Distributions stored in AR_DISTRIBUTIONS_ALL (source_table=CRH
& MCD)
37
Reconciliation
Internal Reconciliation (AR Reconciliation)
External Reconciliation (AR-GL Reconciliation)

Receivables
Reconciliation
AR
Reconciliation
AR-GL
Reconciliation
38
Internal Receivables (AR) Reconciliation

1. Complete & process
all Transactions
2. Reconcile
Transaction Activities
3. Review Unapplied
Receipt Register
- Transaction Register
- Unapplied Receipt Register
- Sales Journal by
Customer and Account
- Unapplied Receipt Journal
5. Reconcile Customer
Balance
4. Reconcile Receipts
- AR Reconciliation
- Receipt Journal
- Receipt Register
- Aging Report
- Reports to be used for each activity
39
AR Reconciliation Quick Check

START
Run AR Reconciliation Report
Correct setup &

fix individual
items
Review Potential Item

Reconciling Report for
setup issue
Run Potential Item

Reconciling Report
Yes
Reconciling
items?
No
Run Create Accounting

Program and Transfer to
GL
40
Receivables (AR) To General Ledger (GL) Reconciliation
1. Run the Journal

Import Process
8. Potential
Reconciling Item
Report
2. Verify No
Unprocessed
Items
7.Account
Analysis Report
3.Run the
Unposted Journal
Report from GL
6.Journal Entries
Report
4.Run Oracle
General Ledger
Posts Journal
Program
5.Verify the GL
Accounts
AR to GL
Reconciliation
41
AR to GL Reconciliation Quick Check

Difference due to
START
Other subledger?
Manual journals?
Unposted items in
GL?
Yes
Run AR to GL
Reconciliation
Report
Reconciling
items?
Identify & correct

differences
No
Reconciliation complete
42
Troubleshooting Period Close

Closing always executed
at a ledger level versus operating unit (OU) level
using responsibility with access to all OUs within a ledger
Period Closing Diagnostics provide unposted items in an OU
43
AR Reconciliation Report
44
Troubleshooting AR Reconciliation
Sample Issue: Opening balance & activities do not add up to closing
balance in Reconciliation Report
Use the following scripts from Doc ID 974434.1:
Step 1: ar_ar_recon_data_drilldown_diagnose.sql
Step 2: recon_120.sql
Step 3: pay_120_mod1.sql
This usually occurs when there is a corruption in

AR_PAYMENT_SCHEDULES_ALL and
45
Troubleshooting AR To GL Reconciliation
Two methods typically used when troubleshooting AR to GL
Reconciliation:
Reconciliation Report Method
Aging Report Method
46
Report Parameters:
AR to GL Reconciliation Report
47
Reconciliation Report Method

Compare AR to GL Reconciliation report to the balances of the
same account in GL
If differences are found, run the following scripts from Doc ID
974434.1
Arglrecon_report_120.sql (list comparison of all CCID)
Arglrecon_report_ccid_120.sql (list comparison of specific CCID)
48
Troubleshooting Tips: Reconciliation Report Method

Review the arglrecon script output
Check for any non-AR or manual sources that will need adjusting
Ensure no amounts are listed in GL unposted (DR & CR)
Utilize the following scripts from Doc ID 974434.1
gl_drill_down_120.sql check the data integrity in journal entries
amts_sla_to_gl_r12.sql check amount that XLA shows posted
49
Aging Report Method Troubleshooting

Compare Aging 7 Bucket by Account Report to the Account Analysis /Trial Balance
Report in GL
Exception: When the reports will show difference
Transaction Type
Meaning
Shows in Reports
Open Receivable = Y and Post

to GL = N
Affects balance but not

posted to GL
Aging Report
Open Receivable = N and Post Posted to GL but does not

to GL = Y
affect customer balance
Account Analysis
50
Recommendations
Ensure you are on the latest Recommended Patch Collection for
Receivables
EBS: R12.1 Oracle Financials Recommended Patch Collection (RPC),
Aug 2014 (Doc ID 954704.1)
Apply the latest Release Update Pack (RUP)
Oracle E-Business Suite Release 12 Release Update Pack (RUP)
Schedule (Doc ID 423541.1)
Ensure that you are on the latest Critical Patch Collection (CPC)
EBS: R12 Oracle Financials Critical Patches (Doc ID 57869.1)
51
What To Upload For Period Close Service Requests

To expedite resolution of period close issues, upload:
Where you see the issue (screen shots/report/etc.)

Unposted Item Report
Create Accounting output file
Accounting Program log file
Period Closing diagnostics
52
Summary
What we covered today
Overview of Posting & Reconciliation
Important reports their purpose
Data model & accounting flow

Internal and external reconciliation
Troubleshooting tips
53
Top Articles & Community Links

Period Close Advisor: E-Business Suite
(EBS)(Doc ID 335.1)
EBS R12 Period Close Advisor Overview (Doc
ID 1357499.1)
Data Collection Script Catalog for Transaction
and Reconciliation Issues in Oracle Receivables
Release 12 (Doc ID 974434.1)
What Are The Recommended Patches For ARGL Posting, Reconciliation and Data Integrity
Issues for Release 12 (Doc ID 749679.1)
54
Session Related Community Links

Questions? For follow up questions on
topics covered in this webcast connect
via this Receivables Community
thread: https://community.oracle.com/thread/3628924
This thread will link to a copy of the
presentation, the webcast recording
and will include the Q&A from the
webcast
55
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Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Upcoming Advisor Webcast Schedule

Register for the session of your interest

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Oracle Advisor Webcast

Safe Harbor Statement

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Oracle Advisor Webcast

AR Posting & Reconciliation In R12 Webcast Resource Links

Questions? To ask questions on the topic of Oracle Receivables Posting

Note: The link to download the presentation PDF is included in the

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

How Does Accounting Work In Receivables?

Important Concurrent Programs

Steps For Period Closure

Accounting Flow & Data Model

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

How Does Accounting In Receivables Work?

Subledger Accounting transfers final accounting to General Ledger (GL)

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Important Concurrent Programs For Posting

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Create Accounting Program Parameters

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

What Create Accounting Does

Generates accounting in Subledger Accounting (XLA) tables

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Submit Accounting Program Parameters

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Differences Between Create & Submit Accounting

Does not spawn Revenue

Spawns Revenue Recognition

Standard Transactions, Receipts

Must be used for transactions with Rules

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Revenue Recognition Program Parameters

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Unposted Items Report Sample

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

What The Unposted Items Report Shows

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Unposted Items Report Technical Perspective

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

What The Subledger Period Close Exception Report Does

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Subledger Period Close Exception Report

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Period Closing Diagnostics

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Summary Of Important Programs &Diagnostics

Unposted Item Report

Items which are not posted in AR

Actual error if the event is not getting

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Steps For Period Closure

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

Accounting Flow & Data Model

Copyright 2014 Oracle and/or its affiliates. All rights reserved. |

R12 AR Posting & Reconciliation

R12 AR Posting & Reconciliation